Minutes_Library Board of Trustees 11.18.21Copyrighted
January 18, 2022
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 1/3; Human Rights Commission of 11/8 and
12/13; Library Board of Trustees Minutes of 10/28 and 11/18; Library
Board of Trustees City Council Update of 12/16; Zoning Advisory
Commission of 1 /5; Zoning Board of Adjustment of 12/16; Proof of
publication for City Council Proceedings of 12/20; Proof of publication
for List of Claims and Summary of Revenues for Month Ended 11 /30.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 1/3/22 Supporting Documentation
Human Rights Commission Minutes of 11/8/21 Supporting Documentation
Human Rights Commission Minutes of 12/13/21 Supporting Documentation
Library Board of Trustees Minutes of 10/28/21
Library Board of Trustees Minutes of 11/18/21
Library Board of Trustees Update of 12/16/21
Zoning Advisory Commission Minutes of 1/5
Zoning Board of Adjustment Minutes of 12/16/21
Proof of Publication for City Council Proceedings of
12/20/21
Proof of Publication for List of Claims / Summary of
Revenues for Month Ended 11/30/21
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
0)91G,Carnegie-Stout Public Library 1
4
Board of Trustees `
Meeting Minutes November 18, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met by
teleconferencing based in the Lacy Board Room at 4:14 p.m. on Thursday,
November 18, 2021.
Present: President Pam Mullin, Vice President Greg Gorton, Trustee Robert
Armstrong, Trustee Victor Lieberman (present electronically), Director Nick
Rossman, and Administrative Assistant Denette Kellogg.
Excused: Board Secretary Rosemary Kramer, Trustee Christy Monk, and Trustee
Patty Poggemiller
1. President Mullin called the meeting to order at 4:14 p.m.
"Moved to adopt the meeting agenda of November 18, 2021. "
Motion: Armstrong
Second: Gorton
Vote: Aye — 4; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of October 28, 2021.
"Moved to approve the Board Minutes of October 28, 2021. "
Motion:
Gorton
Second:
Armstrong
Vote:
Aye — 4; Nay — 0
3. Board President's Report:
— The Board reviewed the Communication with the Dubuque City Council for
October 2021.
"Moved to receive and file the Communication with the Dubuque City
Council from October 2021. "
Motion: Gorton
Second: Armstrong
Vote: Aye — 4; Nay — 0
4. Motion to Receive and File Informational Items:
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A. Library Director's Report Summary and Update:
"Moved to table the Library Directors Report Wage Schedule
Discussion. "
Motion: Gorton
Second. Armstrong
Vote: Aye - 4; Nay - 0
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
end of October marks 33% of the fiscal year.
2) Library Use — Rossman reported October saw an increase of 23% in library
visitors, but a decrease of 9% in circulation. Looking closer at the statistics,
a significant decrease in DVD, Blu-ray, and other physical audio materials
contributes to the circulation decline from last October. A shift in model for
distribution of new release movies, and access to these items via streaming
services is suspected for the decrease.
Curbside visits to pick up materials were 123 in October.
3) Library Marketing Report — Rossman reported that in October, Teen
programming was promoted. Several new students attended October's
Teen Advisory Group meeting over September's meeting, representing a
90% increase in teen programming attendance over September.
4) Project/Events/Programs Update — Rossman reported on the following:
- Lollipops and Music for Our Preschoolers (LMOP) concerts, a
partnership program with the Northeast Iowa School of Music (NISOM),
resumed in October. We had approximately 25 in attendance.
- Friends of the Library book sale in October generated over $3,000 in
sales.
- C-SPL partnered with the Dubuque County Extension Office to give
away Amaryllis bulb kits.
- The Board agreed to postpone the Trustees Annual Holiday Gathering
due to the pandemic environment. This event typically occurs each
December and includes library volunteers, staff, Carnegie -Stout Library
Foundation, and the Friends of the Library.
5) Grants Update — Rossman reported he is scheduled to meet with Danielle
Stowe from the Winter's Farmers Market on collaboration to bring the
Programs to People outreach project to the winter market. This project is
funded by the Dubuque Racing Association and the Carnegie -Stout Public
Library Foundation.
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6) Library Clerk Schedule Discussion - Rossman shared information for review
and suggested this item be discussed at the December 2021 meeting and
the Board members agreed.
7) FY-23 Annual Budget Update — Rossman reported that the first round of
recommendations for annual budget were submitted. This included
submission of the operational expenditure and revenue budgets,
Improvement Package and Capital Improvement Project requests. A
detailed budget presentation will be provided to the Board for review at the
January 2022 meeting.
8) Library Closure/Holiday Schedule for 2022 - Rossman reviewed the holiday
and closure schedule for 2022 with the Board. The Board concurred with
the schedule as reviewed.
B. Comment Cards — No comment cards were received.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report,
Projects/Events/Programs Report, Grants Update, FY-23 Annual Budget
Update, and Library Closure/Holiday Schedule for 2022. "
Motion: Gorton
Second, Armstrong
Vote: Aye- 4; Nay - 0
5. Action Items:
Library Expenditures FY 2022 Period Four — The Board reviewed three itemized
reports of 2021, period four expenditures that includes both purchase orders
and purchase cards expenditures for review, and the second detailed report that
breaks down a sub -total of the operational expenditures by account code. The
Gifts Trusts period four report was not received from the City Finance
Department and will be on next month's report.
"Moved to approve the Library expenditures for FY2022 period four. "
Motion: Gorton
Second: Armstrong
Vote: Aye - 4; Nay - 0
6. Library Board Adjournment - The Board adjourned at 4:30 p.m.
"Motion to adjourn. "
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Motion: Armstrong
Second: Gorton
Vote: Aye - 4; Nay - 0
Rosemary Kramer, Board Secretary
El
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