Consultant Selection for Fiscal Year 2022 Certified Local Government Grant for Dubuque's Black Heritage SurveyCity of Dubuque
City Council Meeting
Consent Items # 12.
Copyrighted
February 7, 2022
ITEM TITLE: Consultant Selection for Fiscal Year 2022 Certified Local Government
Grant for Dubuque's Black Heritage Survey
SUMMARY: City Manager requesting authorization to negotiate and execute a contract
with Wapsi Valley Archaeology, Inc. to undertake Dubuque's Black
Heritage Survey, with a contract not to exceed $37,000 in cost.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Black Heritage Survey Recommendation-MVM Memo City Manager Memo
Staff Memo Staff Memo
Dubuque Black Heritage Survey RFP Supporting Documentation
Wapsi Valley Proposal Supporting Documentation
THE C
Dubuque
DUj!BQTE
WAWca 914
Masterpiece on the Mississippi
YP pp
aoo�•o 13
zai7*20*�oi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Consultant Selection for FY 22 CLG Grant for Dubuque's Black Heritage
Survey
DATE: February 1, 2022
Planning Services Manager Wally Wernimont is recommending City Council authorize
the City Manager to negotiate and execute a contract with Wapsi Valley Archaeology,
Inc. to undertake Dubuque's Black Heritage Survey, with a contract not to exceed
$37,000 in cost.
Including a $30,000 grant from the State of Iowa sufficient funding has been identified
for this project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Wally Wernimont, Planning Services Manager
Dubuque
THE CITY OF
E%
DUB E
'1! 1'
II
Masterpiece on the Mississippi
2007.2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Wally Wernimont, Planning Services Manager
Planning Services Department
City Hall - 50 West 13th Street
Dubuque, IA 52001-4845
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
planning@cityof dubuque.org
SUBJECT: Consultant Selection for FY 22 CLG Grant for Dubuque's Black Heritage
Survey
DATE: January 28, 2022
INTRODUCTION
This memorandum transmits a request for approval of a consultant selection
recommended for undertaking Dubuque's Black Heritage Survey, made possible
through a $30,000 grant from the Historic Resources Development Program (HRDP)
grant by the State Historic Preservation Office (SHPO), under the Iowa Department of
Cultural Affairs (IDCA). The HRDP grant program utilizes state funding.
BACKGROUND
The SHPO annually awards HRDP grant funds for competitive projects that help to
preserve, conserve, interpret, enhance, and educate the public about Iowa's historical
preservation projects in the community. An FY 22 $30,000 award contract was signed
by Mayor Buol and IDCA Director Chris Kramer in August 2021. The grant contract was
approved by City Council and signed by Mayor Buol in July 2021.
As a Certified Local Government (CLG), the project requires review from the SHPO,
under agreement with the National Park Service CLG certification. As a CLG the City is
required to help to preserve, conserve, interpret, enhance, and educate the public about
Dubuque's historical assets. This project helps fulfill those requirements.
This project is identified in the City Council approved Historic Preservation Commission
Workplan for 2021 as the Underrepresented People: African American Reconnaissance
Survey, under the Survey and Registration goal section. The name of the project has
changed to Dubuque's Black Heritage Survey to be more inclusive and better describe
the project's end product. Surveys and protection of historic properties are required as
part of our CLG participation and certification.
The survey is a deep dive into Dubuque's Black Heritage. It is the discovery of places,
people and stories that both exist and have been lost over time. It allows us to braid the
history of Black Dubuquers into the history of all Dubuquers. Equity solutions require
over -investment where we have traditionally under -invested, and the same goes for
preservation efforts. This project seeks to tell a difficult story, but also seeks to tell the
story of Dubuquers and their families that were resilient and persevered.
This project helps meet goals and recommendations of:
• Dubuque City Council,
• 2016 City of Dubuque Arts and Culture Master Plan,
• 2037 Imagine Dubuque Comprehensive Plan, and the
• 2021 Equitable Poverty Reduction and Prevention Plan.
DISCUSSION
A Request for Proposals (RFP) for the Black Heritage Survey was posted on CivicPlus
on December 22, 2021 with a closing date of January 25, 2022. On the approved review
team, in addition to myself, were:
• Chris Happ Olson, Assistant Planner and Project Coordinator
• Collins Eboh, Equity & Human Rights, Interim Director
• Anderson Sainci, Office of Shared Prosperity & Neighborhood Support Director
• Crenna Brumwell, City Attorney
• Tony Breitbach, Purchasing & Risk Manager
In addition, Crenna Brumwell included Barry Lindahl, Senior Counsel, who assisted with
the RFP process, and Anderson Sainci included Temwa Phiri, Community Engagement
Coordinator, who will be active in project outreach. Two proposals, both qualifying
bidders, responded to the RFP by the deadline. Both bidders proposed a $37,000 cost
proposal. This was expected, as the RFP had stated the available not -to -exceed budget
and emphasized to the bidders not compete on price, but instead with the robustness of
the proposal.
The review team was unanimous with their recommendation following review. Wapsi
Valley Archaeology, the preferred bidder, proposed a contract with two subcontractors
who help to meet different parts of the project scope and are well versed in discovering,
understanding, and telling stories of Iowa's Black heritage. The proposal includes a
team of professionals with multiple skills, including outreach, a critical component of this
project. The proposal review team believed that Wapsi's proposal was one that would
meet or exceed the requirements of the project.
Ranking
Consultant
Proposed cost
1
Wapsi Valley Archaeology, Inc.
$37,000
2
SPARK Consulting
$37,000
The final RFP and the recommended proposal are enclosed.
TIMELINE
The grant timeline runs through November of 2023, providing ample time for community
engagement and research.
E
BUDGETIMPACT
The approved Project Budget is shown below. City staff time is an in -kind match.
Funds and use
Source of funds
GRANT OR
MATCH
Amount
HRDP Grant for consultant
IA DNR REAP Source for HRDP
GRANT Award
$ 30,000
services
Grant
Use for consultant services
Planning Services CIP#
MATCH: cash
$ 5,000
1022431-62716, from FY22
Use for general costs (printing,
Planning Services CIP#
workshop, outreach, etc.)
1022431-62716, carry over from
MATCH: cash
$ 1,008
FY21
Use for consultant services
Human Rights 10016100-62734,
($2000) & Cultural Brokers
carryover from FY21
MATCH: cash
$ 3,000
($1000)
Staff time, volunteers, meeting
Documentation of in -kind
MATCH: In -kind
$ 9,001
space, other resources
services
TOTAL PROJECT COST
$ 48,009
REQUESTED ACTION
As recommended by the RFP Review Team, I respectfully request that City Council
authorize for the City Manager to negotiate and execute a contract with Wapsi Valley
Archaeology, Inc. to undertake Dubuque's Black Heritage Survey, with a contract not to
exceed $37,000 in cost.
Enclosures
Report Prepared by Chris Happ Olson Co�
cc: Collins Eboh, Equity & Human Rights, Interim Director
Anderson Sainci, Office of Shared Prosperity & Neighborhood Support Director
Crenna Brumwell, City Attorney
Tony Breitbach, Purchasing & Risk Manager
Barry Lindahl, Senior Counsel
T:\Grants\Planning Svcs\Active\FY22 HRDP Grant from SHPO - Black Heritage Survey\Consultant Contract Approval
to CC\1 Black Heritage Survey - MVM memo - Consultant Selection.doc
3
REQUEST FOR PROPOSAL (RFP)
THE CITY OF
ISSUE DATE: December 22, 2021
CONTACT: Chris Olson, Planning Services
DUB
PHONE NO: 563-589-4210
EMAIL: colson@cityofdubuque.org
Masterpiece on the Mississippi
SUBMIT PROPOSAL/OFFER PRIOR TO:
SUBMIT TO:
CLOSING DATE: Tues. Jan. 25, 2022
SEE Section 8.0
CLOSING TIME: 12:00 P.M. local time
FAX NOT ACCEPTED
DESCRIPTION:
DUBUQUE'S BLACK HERITAGE SURVEY (BHS)
Multiple Property Document Form and Related Activity
RECEIPT OF PROPOSAL ACKNOWLEDGEMENT
If you are considering a response to this RFP, please mark the box to
❑ the left, fill in the information below and return this sheet as a confirmation
that you received this RFP.
NO RESPONSE REPLY
If you do not want to respond to this RFP at this time, please mark the
❑ box to the left, fill in the information below and return this sheet only.
COMPANY NAME:
DATE:
MAILING ADDRESS:
CITY/STATE:
ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL:
PHONE:
Page 1 of 26
CITY OF DUBUQUE
PLANNING SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
DUBUQUE'S BLACK HERITAGE SURVEY (BHS)
Multiple Property Document Form and Related Activity
City of Dubuque, Iowa
December 22, 2021
IS AGAINST TH!
Colored Sehool-
North-wcat corn -or of Seventh and Locust.
f Mrs. H. F. Pengra, Teacher.
_ 31 -
tl
1 i 5T
Iy -4Iry
001,
OUSUq UE, MWA, SUNOAY. MAY 17, IM TT If 7
Old-time Dubuquers Recall ...
Robinson Streets Hazy Past 4• _..:- —
!T JOHN SIMPLOT alreele 1-1— 1n the I.P of K.V •Lr nLl anrcrnrtr'e Tres. Inr
MAP
of
yCITY OF
1_+UBUQUE
Page 2 of 26
RFP ORGANIZATION
The City of Dubuque Planning Services Department
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
December 22, 2021
Table of Contents:
SECTION PAGE
1.0 Introduction.................................................................. 4
2.0 Project Objectives......................................................... 4
3.0 Community Background .................................................. 5
4.0 Project Scope of Services ............................................... 6
5.0 Use of City Resources .................................................... 10
6.0 Information to be Included in the Proposal .......................... 10
7.0 Proposal Question and Answers ....................................... 13
8.0 Submission Requirements ............................................... 13
Appendix A Consultant Evaluation Selection Process ........................... 16
Appendix B RFP Rules and Protest Procedure .................................. 19
Appendix C City of Dubuque Contract Terms and Conditions ................. 21
Appendix D Insurance Requirements ................................................. 24
Appendix E Project Related Data ..................................................... 25
Page 3 of 26
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE CITY OF
DUB E
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
1.0 INTRODUCTION
The City of Dubuque, Iowa is soliciting competitive sealed proposals from qualified professional
consulting firms or teams (Consultant) to develop Dubuque's Black Heritage Survey. This
project includes an intensive survey to develop a National Park Service Multiple Property
Document Form (MPDF), researching and reporting on the families, people, events, trends
and places that make up Dubuque's history, with a lens of uncovering the history of our Black
citizens.
The Consultant will be required to produce all products defined in the Scope of Work, with
assistance from staff and the project team.
A link to the RFP and related documents is posted on the City of Dubuque website:
https://www.cityofdubugue.org/bids.aspx. As well, you may you may sign up for bid
notifications for the future on that page. Additionally, the documents can be requested by
contacting Project Coordinator Chris Happ Olson at colson(a-cityofdubug ue.org.
This project is supported in part by the State Historical Society of Iowa, Historical Resource
Development Program (HRDP).
2.0 PROJECT OBJECTIVES
This project is a focused attempt to discover and tell a more complete history of Dubuque.
Identified in the City Council approved Historic Preservation Commission Workplan for 2021
is the Underrepresented People: African American Reconnaissance Survey, under the
Survey and Registration goal section. The name of the project has changed to Dubuque's
Black Heritage Survey to be more inclusive and better describe the project's end product.
Surveys and protection of historic properties are required as part of our CLG participation and
certification, and the State Historic Preservation Office provided a grant award through the
Historic Resource Development Program (HRDP) to support this project.
Dubuque's Black Heritage Survey is an in-depth investigation of the families, stories,
places of interest, history, policy, migration pattern, struggles and perseverance of African
American and Black people who have called Dubuque their home in the 19th & 20th
Centuries. Dubuque is Iowa's oldest city and the Survey will primarily focus from 1830
through 1980. The project uses the Iowa Civil Rights Multiple Property Document Form
Page 4 of 26
as a model, and adds two critical components: a Genealogical Outreach Component to
gather information regarding Black Dubuquers over time, and the development of a Heritage
Database to effectively collect, archive and organize data discovered during the process,
for ease of accessibility for future projects and programs.
It is anticipated that the timeframe for the project will be from February 1, 2022 through June
15, 2023 to allow the City of Dubuque and State Historic Preservation Office time to review the
project results prior to finalizing the project and grant. The project must be complete by October
1, 2023.
The City of Dubuque seeks a qualified consultant team to undertake this project. The Black
Heritage Survey project has three products under its umbrella. The first is a National Park
Service Multiple Property Document Form (MPDF) - an in-depth research report along with
investigations of property and places in Dubuque related to our Black history. The second is a
Genealogy Outreach Component (GOC) - different than survey projects undertaken in
Dubuque to date —to find family histories, scrapbooks, stories, objects, documents and places
that will help trace us through our Community's heritage. The third product is a Heritage
Database (Database) of documents and objects, allowing us to prepare for future projects by
creating a professional archive of what we find. These three components work together to
weave a practical and rich tapestry that is our Black Heritage Survey.
The awarded Consultant shall follow the procedural and professional requirements set forth in
36 CFR Part 60 and the Secretary of the Interior's Standards and Guidelines for Archeology
and Historic Preservation. The National Park Service bulletin on MPDF provides further
guidance: https://www.nps.gov/subjects/nationalregister/upload/NRB16B-Complete.pdf
For a list of genealogists in Iowa, visit htti)s:Hiowagenealogy.org/ . For a list of consultants
that have completed National Register nominations and related documents, contact the State
Historic Preservation Office of Iowa at nationalregister(a-iowa.gov. Preservation Iowa also
maintains a list of consultants at https://www.Preservationiowa.org/resources/preservation-
directory/.
The nature of this work, looking at Dubuque's history with a wider lens, requires a changed
perspective. The City encourages proposals from teams of consultants that incorporate
Women/Minority Businesses Enterprises (W/MBE). A team approach provides more
opportunity to include diverse voices and talent at the table. A team approach can also provide
more opportunity to bring disparate skill sets to the different parts of the work scope.
The Project will be managed by the selected Consultant under the general direction and
coordination of the City's Planning Services Department with support from the project team as
authorized by the City Council.
3.0 COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. As Iowa's oldest city chartered in 1837, Dubuque is a community well
known for its historic and architectural beauty. The city is over 30 square miles in area, with a
population of nearly 60,000 persons. The community has a stable and diversified
manufacturing base and a growing service sector. Dubuque is the major retail, medical,
Page 5 of 26
education and employment center for the tri-state area. Tourism continues to be a major
economic force in the community.
Dubuque's White settlement dates to 1833, and for millennia has been a place of importance
to various indigenous peoples and tribes. The City of Dubuque has worked hard to survey,
archive and document its history. Dubuque has some of the oldest archives in Iowa, which
will be an invaluable resource for the consultant team: our Telegraph Herald dates to 1852,
School Board records to 1856 (soon to be scanned and digitized), Sanborn Fire Insurance
Maps to 1884, Census records to 1850, City Council records to 1837, and we possess 79
scanned City Directories dating from 1856-1980 (the time period of our project). Photographic
and historic archives will be an invaluable resource for this project. Layering genealogy into
our research can uncover photos, scrapbooks, memorabilia, family trees, letters and oral
history. Our focus is to develop a 21 st Century database that can be utilized for a multitude of
media applications for future projects, making the research applicable and accessible for
Dubuque and beyond.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a
City Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's website is
www.cityofdubugue.org. The City Council goals and priorities are available online at
www.citVofdubugue.org/councilgoals. The City's commitment to Historic Preservation is
https://www.citVofdubugue.org/DocumentCenter/View/49781.
Following national standards going back almost 50 years, Dubuque prioritized places of high
architectural value, places associated with recognized business and community leaders, and
places where there is a concentration of architectural integrity. Consequently, by identifying
these places, they could in turn be recognized with National Register status, then protected
with local status. Those districts are where Dubuque's historic preservation program, over
time, has spent effort and resources. The Black settlement neighborhood that has existed
between the 7th and 11th Street hills west of Bluff Street for 170 years was not identified in
surveys as potentially eligible for the National Register, and therefore didn't subsequently
receive historic or conservation district protections like other surrounding neighborhoods. The
area was dotted with small and modest houses, businesses and community buildings, unlike
the surrounding neighborhoods with showy large residences and architect -designed
commercial structures. The area was identified as Slum & Blighted by the federal
government (1934 mapping by Iowa State) and later redlined by banks by at least 1940. For
many layered reasons it suffered a lack of investment over time. Sites exist where the
buildings are long gone: a school for 20 black children on the site of the Dubuque Museum of
Art (1867-1875), a listing for the African Methodist Episcopal church at the same site (1872)
and then a move of the church to Robinson Avenue (1909). Nonetheless, these sites are part
of Dubuque's more complete history. And, sites relating to our history also remain, like the
Martin Family home and the Green Book tourist home. Dubuque is developing new methods
not just to convey what remains (our current approach to historic preservation) but also
uncover the history behind the neighborhood —Dubuque's Heritage.
Page 6 of 26
Equity Solutions require over -investment where we have traditionally under -invested, and the
same goes for preservation efforts. This project seeks to tell a difficult story, but also seeks to
tell the story of Dubuquers and their families that were resilient and persevered.
4.0 PROJECT SCOPE OF SERVICES
In preparing a response to this RFP, bidders should describe the means or strategy by which
they would satisfy the scope of services. The final scope of work will be negotiated with the
selected consultant or consultant team (Consultant). The City will evaluate submitted
proposals and award a contract to the selected Consultant based on the best proposed
solution to each individual section listed below. Project Scope includes:
The following outline represents the minimum components for performing the required
services. The scope is outlined in numbered tasks:
1. A National Park Service Multiple Property Document Form (MPDF) reporting on
Dubuque's Black Heritage, covering the entire city limits. The form and project work shall
investigate Dubuque's Black Heritage from 1830 through 1980. Included are the
development of Iowa State Inventory Forms for properties relating to Dubuque's Black
Heritage.
2. Research of stories of Black families and individuals through a Genealogical Outreach
Component (GOC), reaching out to discover those families still living in Dubuque and
those that have moved away, to get a better understanding of people, and places and
events.
3. The development of a Heritage Database (Database), archiving documents and
information discovered through the process, for use and access for future projects.
The Consultant shall follow the procedural and professional requirements set forth in 36 CFR
Part 60 and the Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservation.
The approach with this project is to look for stories and historic figures first, finding places
(either extant or non -extant) second, as a result of the search for stories. In other words, the
Consultant shall not seek out the history of what appear to be architecturally significant
buildings, but instead find the people, families, events, and trends of Dubuque's Black Heritage
as a way to then identify places associated with that history.
The Black Heritage Survey Project Team are made up of:
• City staff: staff members across departments are assisting with different parts of the
project including: marketing (Public Information Office), outreach (Human Rights, Office
of Shared Prosperity), and data systems (Information Services, Office of Shared
Prosperity, Public Information Office/GIS).
• Classes: University of Dubuque is dedicating assistance to perform research around
schools 19th Century schools, and Loras College is dedicating assistance to helping with
20th Century housing research for the project.
• Internship: the Planning Services Department has an intern which will assist the project.
• Cultural Brokers: the City has funding to financially support trusted community members
to help us outreach to find stories from the community.
Page 7 of 26
• Data team: this will be a group of staff, along with the Consultant, who will outreach and
research other museums/databases/libraries as a way to understand the best practices
for developing an effective database archive. Heritage Works, a non-profit preservation
organization in Dubuque, has expressed interest in assisting with preparing the structure
of the database.
• Other community partners as appropriate, including volunteer members of the
community expressing interest in helping with the project, some of which have
researched history on Dubuque's Black heritage).
The nature of this work, looking at Dubuque's history with a wider lens, requires a changed
perspective. The City encourages proposals from teams of consultants that incorporates
Women/Minority Businesses Enterprises (W/MBE). The City believes a team approach can
provide more opportunity to bring disparate skill sets to the different parts of the work scope. A
team approach also provides more opportunity to include diverse voices and talent to the table.
A sampling of stories:
Stories of remarkable people have percolated through the preparation for this RFP. The
following is a short list of Black Dubuquers which should be further investigated as part of the
story, in addition to other research that takes place.
A goal with the project is to approach the work with humanity, putting a face on the people
researched, whenever possible. For instance, it is known that Nathaniel Morgan was brutally
murdered in his community. We also know that he and his wife Charlotte were founding
members of Dubuque, with Charlotte contributing financially to erect the first church in Iowa.
These complex narratives help tell a fuller story of Dubuque.
8th St. Neighborhood
Name Timeframe Connection Interest
Ralph Montgomery
1830s
Battle over freedom
Nathaniel & Charlotte
Morgan
1830s-40s
x
Dubuque residents and founders,
Nathaniel lynched in 1840
Mrs. H. F. Pengra
1860s - 1870s
x
Private and public school teacher
Dr. Henry Rose
1860s - 1920s
Formerly enslaved person,
Veteran, Podiatrist, Mentor
Dr. Henry Martin
1910s
x
Podiatrist, Patriarch to the Martin
Family
Solomon (Sol) Butler
1910 - 1920s
Student, Olympian, Athlete
Theatrice E. Gibbs
1930s
x
1933 Captain of Dubuque Senior
High football team
Capt. Robert Martin
1940s
x
Student, Engineer, Tuskegee
Airman
Mrs. P. Martin & Mrs.
Edwin Weaver
1940s - 1950s
x
8th St. Neighborhood Greenbook
tourist homes
Ruby Sutton
1960s— 1970s
x
Community activist
Page 8 of 26
4.1 — Project Management & Accounting
4.1.1 The Consultant shall identify one person from the Consultant team to serve as the
Project Manager for this project. The Project Manager shall be the leader of this effort
and is expected to ensure that the project scope, schedule and budget are being
adhered to at all times for the duration of the project. Additionally, the Project
Manager shall serve as the primary point of contact for all exchange of information
between the City and the Consultant.
4.6.2 Process all payment requests for the project. Maintain the budget for the project.
Provide monthly status updates to City of Dubuque Planning Services Department.
4.2 — Project Manager Deliverables
The following is a list of requirements that shall be provided throughout the design
services.
4.2.1 The Project Manager shall submit an updated electronic copy of the project schedule on
the first Tuesday of each month.
4.2.2 The Project Manager shall submit the project progress report on the first Tuesday of
each month. The summary shall be submitted electronically and be less than a single
page in length.
4.3 — Lead the Development of the Black Heritage Survey
Lead and Implement the goals identified in the Scope of Work, working with the project
team to carry out the project elements.
4.3.1 TASK 1 — Develop the Multiple Property Document Form
4.3.2 TASK 2 — Lead Genealogical Research
The Consultant Team Genealogist shall work with the project team to collect stories of
residents, former residents, and their extended families in order to inform the results of
the Heritage Database and Multiple Property Document Form.
4.3.3 TASK 3 — Develop the Heritage Database
Working with the project team, develop the structure for the Heritage Database, and
the Heritage Database itself in order to lead data collection during the project.
4.5 — Project Coordination and Communication
4.5.1 Administer any change orders that may come up in the project. All change orders need
approval of the Planning Services Department prior to executing the change order.
4.5.2 Maintain all records for the project. Provide a copy of all records to the Planning
Services Department.
4.5.4 Coordination with City Staff: The Consultant will participate in multiple coordination
meetings with the Planning Services Departments of the City of Dubuque and the
project team to review progress. (see project timeline, Appendix E)
Page 9 of 26
4.5.4 Miscellaneous Coordination: The Consultant will work with the Planning Services staff
and members of the project team to gather data and input and carry out the project.
4.6 —Schedule
It is the intent of the City that the Project shall meet the needs of the project scope. A suggested
Timeline Overview is included in the Appendix E.
The Consultant shall confirm or suggest a recommended schedule for the completion of the
Project through award of contract, construction, and project closeout.
5.0 USE OF CITY RESOURCES
5.1 - Use of City Resources for the RFP Preparation
All information requests shall be directed to the City's Project Coordinator as detailed in
Section 7.0 of this request for proposal. Consultant Teams should note that directly
contacting other City of Dubuque staff or any of the Selection Committee members shall
be considered inappropriate and grounds for disqualification.
5.2 - Material Available for the RFP
5.2.1 A link to the RFP and related documents is posted on the City of Dubuque website:
https://www.cityofdubugue.org/bids.aspx. As well, you may you may sign up for bid
notifications for Planning Services for the future on that page. Additionally, the
documents can be requested by contacting Project Coordinator Chris Happ Olson at
colsonCc-_)cityofdubugue.org.
5.3 - City Resources Available to the Selected Consultant
5.3.1 The City will/can make its ArcView GIS mapping and data analysis capabilities available
for this project as well as staff contact/resources persons in the Planning Services
Department. Digital aerial photos of the City of Dubuque were taken in the spring of
2020.
6.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The Proposal should address all the points outlined in this RFP excluding any cost information
which shall be included in a separate sealed envelope or electronic file labeled "Project Cost
Estimate". The Proposal should be prepared simply and economically, providing a straight-
forward, concise description of the Consultant's capabilities to satisfy the requirements of the
RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the order and manner
specified below. While additional data may be presented, the following subjects must be
included. They represent the criteria against which the proposal will be evaluated.
Page 10 of 26
Letter of Transmittal
Provide a letter of transmittal briefly outlining the Consultant's understanding of the work and
list the Project Manager's the name, address, telephone number, and e-mail address. The
name that is provided for the Project Manager will be used as the primary contact person during
the RFP evaluation process.
Index
Each proposal shall contain a table of contents that delineates each section contained in the
proposal and the corresponding page number.
Profile of Consultant
Provide general information about the Consultant, along with its area of expertise and
experience as it relates to this RFP. Describe the experience and success of the Consultant
in performing similar projects. State the size of the Consultant, the size of the Consultant's
professional staff, and the location of the office from where the work on this project will be
performed.
Discuss the Consultant's ability to integrate this project into their present workload. Include a
statement to specify if the Consultant currently has the capacity to undertake the project or
whether it intends to hire additional staff or partner with subconsultants.
Scope of Services
Describe the means or strategy by which the Consultant would satisfy the scope of services
for the currently approved budget as listed in Section 4.0.
Include a basic work plan for each strategy that delineates the Consultant's approach to the
completion of the project. The work plan, at a minimum, should include those components
outlined in Section 4 of this RFP. The Consultant should indicate in the work plan those aspects
that might be completed by City staff.
Highlight any parts of the work plan that will reflect the Consultant's unique philosophy or insight
regarding its approach to this project and how this approach positively impacts the successful
completion of the project.
Project Team Qualifications
Provide the names of all members of the project team associated with this project. Specifically
identify the supervisory and management staff including principals, the Project Manager, and
technical experts who would be assigned to this project. For each project team member,
provide their qualifications and experience. Include any training and relevant continuing and
professional education.
Include a flow chart that shows the communication path between the City and Consultant.
Include all project team members on the flow chart and show the supervisory relationship
between all members of the team. Be sure to include all subconsultants staff on the project
team flow chart.
Provide the name and location of other subconsultants that would be included in the Consultant
team and the approximate percentage of the work that would be performed by each of these
Consultants. Provide the qualifications and experience of all subconsultant staff working on
Page 11 of 26
the project.
In submitting the Proposal, the prospective Consultant is representing that each person listed
or referenced in the proposal shall be available to perform the services as described. The
Project Manager, principals, management, and other project team staff may be changed in
accordance with the requirements described in Appendix C "3. Substitution of Project Team
Members".
Describe the experience and success of the project team members proposed for the Dubuque
project, in performing similar projects. Specifically list any experience and success completing
ecological restoration for municipalities similar to Dubuque.
Include at least 3 client references (including individual contact names and telephone numbers)
for similar or relevant projects that have been completed by the Consultant in the last five (5)
years. List the names of individuals on the project team proposed for the Dubuque project who
have worked on the referenced projects.
Understanding of Final Contract Terms
The Proposer should provide a statement that indicates they have read and understand
Appendix C — "City of Dubuque Contract Terms and Conditions", and agree to include the
clauses that are listed in Appendix C in the final signed contract. Any exceptions to the Contract
Terms and Conditions by the Consultant must be clearly stated in their submitted Proposal.
Certificate of Insurance
The Consultant should provide a statement indicating that they are able to meet the City's
insurance requirements for professional services. (See attached Insurance Schedule J —
Appendix D.) Submittal of insurance documents as part of this RFP is not required.
Proposed Project Schedule
Provide a project schedule for each strategy. Outline the time durations and estimated
completion dates for each major component of the proposed scope of work. The schedule
should list all deliverables that are required throughout the project.
Fees and Compensation
The City of Dubuque is offering $37,000 to the winning bidder to undertake the project. A bidder
should construct proposals not to compete based on their cost estimate, but instead
demonstrating a robust response and product delivered within the provided budget.
Bidders should provide a fixed cost not less than or exceeding the City's budget for the
Consultant. All expenses shall be included in the project, including travel and printing. The
project shall be billed based on a percentage complete at the time of billing. The cost proposal
should roughly breakdown costs by major scope element and include a list of hourly rates for
personnel assigned to the project.
Quotation of fees and compensation shall remain firm for a period of at least 90 days from the
RFP submission deadline.
Remember to separate the proposed budget from the other portion of the RFP submittal. Initial
screening will be done without viewing the Consultant's proposed costs and related information.
Page 12 of 26
7.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please submit
your requests in writing to the City's designated Project Coordinator. The City has used
considerable efforts to ensure an accurate representation of information in this RFP. Each
bidder is urged to conduct its own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP unless
released in writing (letter or email) as an officially numbered and titled addendum to the RFP
by the City of Dubuque.
Any questions concerning this proposal must be received on or before 12:00 p.m. noon
(local time) on the revised date of Friday, January 21, 2022. The project coordinator will post
answers to the questions on or around 5:00 p.m. on January 21, 2022. Any inquiries received
after this date will not be answered. When submitting a question to the Project
Coordinator, please include the appropriate Consultant contact information.
From the date of issuance of the RFP until final City action, the Proposer shall not discuss
the RFP with or contact any other City of Dubuque employees or any of the Selection
Committee members except as expressly authorized by the City Project Coordinator
identified in this section (Section 7.0). Violation of this restriction will be considered a
violation of the rules and be grounds for disqualification of the Consultant's proposal.
Project Coordinator contact information is as follows:
Chris Happ Olson, Project Coordinator
City of Dubuque
Planning Services Department
50 W. 13t" Street Phone: 563.589.4210
Dubuque, IA 52001 E-mail: colson@cityofdubuque.org
8.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Consultant shall make all investigations and examinations
necessary to ascertain site conditions and requirements affecting the full performance of the
contract and to verify any representations made by the City upon which the Proposer will rely.
Each bidder is required to submit both an original copy via the United States Postal Service,
and an electronic copy via email.
PROPOSAL SUBMITTAL INFORMATION
Submittal Contact, Chris Happ Olson
Mailing Address and Assistant Planner
Package Dropoff Planning Services Department
50 W. 13t" St.
Dubuque, Iowa 52001
563-589-4387
colson(a-_)cityofdubugue.org
Page 13 of 26
Original Submittal
REQUIRED DOCUMENT SUBMISSIONS FOR THE RFP
Format
Deadline
Delivery method
Original transmittal letter
Mailed package of
Original project proposal
signed originals
USPS Postmark by
United States Postal Service
and addenda
REVISED DATE OF
(USPS)
January 25, 2022
Sealed in separate
Original cost proposal
envelope, enclosed
in package
Email Submittal
Format
Deadline
Delivery method
Copy transmittal letter
Portable Format
Document (PDF)
Copy project proposal and
Document/s
REVISED DATE OF
Email to:
addenda
January 25, 2022
Colson@cityofdubuque.org
12 p.m.
(noon, local time)
Separate Portable
Copy cost proposal
Format Document
(PDF) Document
Each bidder shall submit one original copy of the proposal package and one email copy, using
the deadlines, methods and formats outlined in the Submittal chart. Submitted proposals must
be in delivered in printed format with the exclusion of the one required .pdf version. The .pdf
version shall be submitted via email and should not be more than 25 MB in size. The proposal
must be a document of not more than sixteen (16) numbered 8-1/2 x 11-inch pages, with the
exception of the project schedule which may be presented in 11 x 17-inch format, and not
including the letter of transmittal, index, dividers and the front and back covers and the
separately sealed cost proposals. Proposals should not include any pre-printed or promotional
materials. Any proposals exceeding 20 numbered pages will not be considered.
Paper proposals are to be 100% recyclable after selection process is complete. No binders,
folders, bindings, etc. may be used. The RFP must be able to be placed into a recycling bin
after selection.
Each addendum must be acknowledged in the Letter of Transmittal by providing the addendum
number and title. Failure to acknowledge each addendum will be considered grounds for
possible disqualification. It is solely the Consultant's responsibility to ensure that you have
received all addendums to this RFP before submitting the proposal.
The original proposal document shall be signed in blue ink by an officer of the Consultant who
is authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement
indicating the period during which the proposal will remain valid. A period of not less than
Page 14 of 26
ninety (90) calendar days from the proposal closing date is required. Failure to comply with
the above requirements shall be considered grounds for possible disqualification.
Each Consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The mailed original copy deadline is a postmark deadline,
and therefore the original copy does not necessarily need to be received by the City before the
deadline. Any proposals not meeting the submittal deadlines will not be considered and will be
returned to the bidder. The City of Dubuque is not responsible for any loss or delay with respect
to delivery of the proposals.
The City of Dubuque is not liable for any costs incurred by any Consultant prior to the execution
of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by
Consultants that are not specified in any contract. All results from this project will remain the
property of the City of Dubuque.
Upon receiving this RFP, we request that you complete the "Receipt of Proposal
Acknowledgement" — "No Response Reply" information contained on the first page of this
document and return it to the City's Project Coordinator by email so the City can ensure that
each Consultant received this Request For Proposal.
The City of Dubuque appreciates your time and consideration of this RFP.
Sincerely,
�hris Happ Olson, Assistant Planner
Planning Services Department
The City of Dubuque
Project Coordinator
Page 15 of 26
THE CITY OF
Dubuque's Black Heritage Survey DUB TE
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
Appendix A
Consultant Evaluation and Selection Process
Page 16 of 26
INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the proposal
format. The Selection Committee will review qualifying proposals and select Consultants for
placement on the consultant short-list for the project. The following criteria are among those
that will be used to initially evaluate submitted proposals.
1. A high level of professional competence and a proven track record development of
Multiple Property Document Forms, Architectural Surveys, and/or Iowa Site Inventory
Forms:
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants,
experience working together.
d. Experience of the Consultant working on
e. Experience of the Consultant working on
any track records of the Consultants
municipal projects.
municipal projects in Iowa.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives for the project.
Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem -solving ability.
c. Ability of Consultant to demonstrate initiative, motivation and knowledge of the
City of Dubuque.
2. Proposed schedule required to complete project.
CONSULTANT SHORT-LIST EVALUATION CRITERIA
The Selection Committee will interview the short-listed Consultants. Both the original submitted
proposal and the results of the Consultant interview will be used to select the final Consultant
for the project. The following criteria are among those that will be used to evaluate the
Consultants on the short-list.
A high level of professional competence and a proven track record in development of
National Park Service Multiple Property Data Forms and Genealogical research:
a. Qualifications and experience of the Consultant and any sub -consultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, any track records of the Consultants
experience working together.
d. Experience of the Consultant working on municipal projects, both inside and
outside of Iowa.
e. Experience of the Consultant in working with the Iowa State Historic Preservation
Office, or SHPOs in other states.
f. Experience of the project team outreaching and working with the public and other
project stakeholders in similar project.
Page 17 of 26
g. Extent to which the team represents diverse talent, experience and perspectives,
especially in relation to approaching the telling of Black., Indigenous., and People
of Color (BIPOC) stories.
h. Overall success of past projects completed for the City of Dubuque.
Quality and completeness of the written proposal. The proposal should clearly demonstrate
understanding of the City's overall objectives in the completion of the project.
Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem -solving ability.
c. Ability of Consultant team to demonstrate initiative, motivation and knowledge of
the City of Dubuque.
2. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or
concepts.
d. How the Consultant team interacts with the general public, City staff, and public
officials.
3. Proposed schedule required to complete project.
4. Quality and completeness of services offered in relationship to the budget.
SELECTED CONSULTANT
Upon the completion of the evaluation of the proposals, the Selection Committee will
recommend to the City Manager, who will then make a recommendation to the City Council,
the awarding of a contract to the highest ranked Consultant. The Selection Committee will also
request authority to negotiate with the recommended Consultant a final scope of work and fee
structure for the project.
If a contract satisfactory and advantageous to the City can be negotiated at a price considered
fair and reasonable, the award shall be made to that offerer. Otherwise, negotiations with the
offerer ranked first shall be formally terminated and negotiations commenced with the
Consultant ranked second, and so on until a contract can be negotiated that is acceptable to
the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant. The City
Manager will in turn make a decision to execute the contract or request the Dubuque City
Council make a final determination to award and execute the contract with a Consultant.
Payment for Work: The Consultant awarded the contract shall be paid once monthly. The
invoiced amount shall be based on the Earned Value of the percent work completed as reported
in monthly project report updates and invoicing.
Page 18 of 26
THE CITY OF
Dubuque's Black Heritage Survey DUB FE
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
Appendix B
RFP Rules and Protest Procedure
Page 19 of 26
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals,
providing such action is in the best interest of the City. Minor irregularities are defined
as those that have no adverse effect on the City's best interests, and will not affect the
outcome of the selection process by giving the prospective Consultants an advantage or
benefit not enjoyed by other prospective Consultants.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be
clearly identified as exceptions and noted in the letter of transmittal and in the submitted
project cost estimate.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager or City
Council has recommended that a contract be negotiated with the recommended
Consultant. However, after authorization has been granted to negotiate a contract, all
contents of the submitted proposals shall become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall", "must", or
"will" are equivalent in this RFP and indicate a mandatory requirement or condition, the
material deviation from which shall not be waived by the City. A deviation is material if,
in the City's sole discretion, the deficient response is not in substantial accord with this
RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable
conditions, or requirements but are permissive in nature. Deviation from, or omission
of, such a desirable condition or requirement will not in and of itself cause automatic
rejection of a proposal, but may result in being considered as not in the best interest of
the City.
DISPUTES/EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any
item within this RFP document, any addendum to this RFP document, notice of award
or notice of rejection shall set forth the specific reason and facts concerning the dispute,
in writing, within five (5) business days of the receipt of the proposal document or
notification from the City. The written dispute shall be sent via certified mail or delivered
in person to the point of contact set forth in Section 7.0, who shall review the written
dispute and work with the City Manager to render a decision which shall be considered
final.
Page 20 of 26
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE CITY OF
DUB FE
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
Appendix C
City of Dubuque Contract Terms and Conditions
Page 21 of 26
TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written
agreement of both parties and the project scope approach and/or timeline being
updated.
2. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical
specialists proposed for the project may be changed if those personnel leave the
Consultant. These personnel may also be changed for other reasons however, in
either case, the City retains the right to approve or reject the replacements and no
replacements shall begin working on the project without the express, prior written
permission of the City of Dubuque.
3. INSURANCE.
Consultant shall at all times during the performance of this Agreement provide
insurance as required by the attached Insurance Schedule.
4. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
the City from and against all claims, damages, losses and expenses, including but not
limited to attorneys' fees, arising out of or resulting from performance of the Contract,
provided that such claim, damages, loss or expense is attributable to bodily injury,
sickness, disease or death, or injury to or destruction of property (other than the Project
itself) including loss of use resulting therefrom, but only to the extent caused in whole or
in part by negligent acts or omissions of the Consultant, Consultant's subcontractor,
or anyone directly or indirectly employed by Consultant or Consultant subcontractor
or anyone for whose acts Consultant or Consultant's subcontractor may be liable,
regardless of whether or not such claim, damage, loss or expense is caused in part by a
party indemnified hereunder.
5. ERRORS & OMISSIONS.
In the event that the work product prepared by the Consultant is found to be in error
and revision or reworking the work product is necessary, the Consultant agrees that it
shall do such revisions without expense to the City, even though final payment may
have been received. The Consultant must give immediate attention to these changes
so there will be a minimum of delay during construction. The above and foregoing is not
to be constructed as a limitation of the City's right to seek recovery of damages for
negligence on the part of the Consultant herein.
6. OWNERSHIP OF DOCUMENTS.
All documents, photographs, reports and data prepared under this Agreement shall
become the property of the City and shall be delivered to the City's Project
Page 22 of 26
Coordinator upon completion of the plans or termination of the services of the
Consultant. There shall be no restriction or limitations on their future use by the City,
except any use on extensions of the project or on any other project without written
verification or adaptation by the Consultant for the specific purpose intended will be the
City's sole risk and without liability or legal exposure to the Consultant.
The City acknowledges the Consultant's plans and specifications, including all
documents on electronic media, as instruments of professional service. Nevertheless,
the plans and specifications prepared under this Agreement shall become the property
of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
The City and the Consultant agree that any electronic files prepared by either party
shall conform to the specifications listed in the contract. Any change to these
specifications by either the City or the Consultant is subject to review and acceptance
by the other party.
The City is aware that significant differences may exist between the electronic files
delivered and the respective construction documents due to addenda, change orders or
other revisions. In the event of a conflict between the signed construction documents
prepared by the Consultant and electronic files, the signed construction documents
shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic
files while agreeing to take responsibility for any claims arising from any modification or
unauthorized reuse of the plans and specifications.
7. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this
Agreement is prohibited unless written consent is obtained from the City's Project
Coordinator and approved by the City.
Page 23 of 26
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE COF
DtUB E
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
Appendix D
Insurance Requirements
Page 24 of 26
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J
shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for
the coverage required in Exhibit I prior to commencing work and at the end of the project if the
term of work is longer than 60 days. Contractors presenting annual certificates shall present a
certificate at the end of each project with the final billing. Each certificate shall be prepared on
the most current ACORD form approved by the Iowa Department of Insurance or an equivalent
approved by the Director of Finance and Budget. Each certificate shall include a statement under
Description of Operations as to why the certificate was issued. Eg: Project # or Project
Location at or construction of
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of
these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance
shall be considered a material breach of this agreement.
5. Contractors shall require all subconsultants and sub-subconsultants to obtain and maintain during
the performance of work insurance for the coverages described in this Insurance Schedule and
shall obtain certificates of insurances from all such subconsultants and sub-subconsultants.
Contractors agree that they shall be liable for the failure of a subconsultant and sub-
subconsultant to obtain and maintain such coverages. The City may request a copy of such
certificates from the Contractor.
6. All required endorsements shall be attached to certificate of insurance.
7. Whenever a specific ISO form is listed, required the current edition of the form must be used, or
an equivalent form may be substituted if approved by the Director of Finance and Budget and
subject to the contractor identifying and listing in writing all deviations and exclusions from the
ISO form.
8. Contractors shall be required to carry the minimum coverage/limits, or greater if required by law
or other legal agreement, in Exhibit I. If the contractor's limits of liability are higher than the
required minimum limits then the provider's limits shall be this agreement's required limits.
9. Contractor shall be responsible for deductibles and self -insured retention for payment of all policy
premiums and other cost associated with the insurance policies required below.
10. All certificates of insurance must include agents name, phone number, and email address.
11. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
12. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
Page 1 of 4 Schedule J Professional Services April 2021
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or business owners form BP 00 02, shall be clearly
identified.
2) Include endorsement indicating that coverage is primary and non-contributory.
3) Include Preservation of Governmental Immunities Endorsement. (Sample
attached).
4) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 26.
5) Policy shall include Waiver of Right to Recover from Others endorsement.
B) AUTOMOBILE LIABILITY
Combined Single Limit $1,000,000
Coverage shall include all owned, non -owned, and hired vehicles. If the Contractor's
business does not own any vehicles, coverage is required on non -owned and hired
vehicles.
1) Policy shall include Waiver of Right to Recover from Others endorsement.
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer.
OR
Page 2 of 4 Schedule J Professional Services April 2021
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
If, by Iowa Code Section 85.1A, the Contractor is not required to purchase Workers'
Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
D) UMBRELLA/EXCESS LIABILITY $1,000,000
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
E) PROFESSIONAL LIABILITY $1,000,000
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
F) CYBER LIABILITY/BREACH $1,000,000
Yes X No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
Page 3 of 4 Schedule J Professional Services April 2021
City of Dubuque Insurance Requirements for Professional Services
Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
(DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES)
Page 4 of 4 Schedule J Professional Services April 2021
Dubuque's Black Heritage Survey
City of Dubuque, Iowa
THE CITY OF
DUB E
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
December 22, 2021
Appendix E
Project Related Data
Page 25 of 26
Proposed Proiect Timeline
RFP Development & Posting
Dec-22
RFP Review & Choice
Jan-22
Contract Award, development, & Approval
Feb-22
Database Standards Planning
Jan-22
Outreach Approach Planning
Mar-22
Consultant/Planning Team- Meeting #1
Feb-22
Project Kickoff during Black History Month
Feb-22
Database ready for use
Mar-22
Planning & Consultant Team Meeting #2
May-22
Planning & Consultant Team Meeting #3
Sep-22
Planning & Consultant Team Meeting #4
Dec-22
Planning & Consultant Team Meeting #S
Mar-23
Draft Survey Review - Meeting #6
Jun-23
Draft Survey to State for review
Aug-23
Project Wrapup - Meeting #7
Sep-23
Final Survey to City Council for review
Oct-23
Grant Reporting
Nov-23
University of Dubuque & Loras College classes
Feb - Apr 2022
UD Summer Fellowship Intern (potential)
Jun -Aug 2022
Page 26 of 26
WAPS1 VALLEY
t%4N
ww*t too
ARCHAEOLOGY
January 25, 2022
Wapsi Valley Archaeology, Inc.
126 East Main Street
P.O. Box 244
Anamosa, IA 52205
Telephone: (319) 462-4760
E-mail address: ngfinn@wapsivalleyarch.com
Christine Happ Olson, Assistant Planner
Planning Services Department
City of Dubuque
50 West 131" Street
Dubuque, IA 52001-4864
Dear Ms. Olson,
Thank you for the opportunity to submit a proposal for the Dubuque Black Heritage
Survey Project in Dubuque, Iowa. We are very excited about the possibility of working
with the City of Dubuque on this project. In addition to Wapsi Valley Archaeology's staff,
our team for this project also includes Ricki King of Roots to Branches Genealogy, LLC
and Charles Pearson of Pearson Consulting, LLC. We believe that this unique team of
Iowa small businesses will produce effective and meaningful results for the City.
I have reviewed Appendices A through D of the revised RFP, which include
Amendments #1 (01-14-2022) and #2 0(1-21-2022), all of which were posted on the
City's bid website.
As you may remember from our past work with you and the City of Dubuque, Wapsi
Valley Archaeology is fully insured; however, neither of our subcontractors meet the
insurance requirements set forth in Appendix D, Schedule J of the RFP. Roots to
Branches Genealogy has General Liability coverage but lacks the other required policies
while Pearson Consulting has no business coverage. We hope that the City of Dubuque
will work with us on this issue as both are small firms with single employees.
Please let me know if you have any questions or require additional information. Thank
you for your consideration for this project.
Best regards,
Nurit G. Finn
President, WAPSI VALLEY ARCHAEOLOGY, INC.
RCHAEOLOGY
Proposal for
Dubuque's Black Heritage Survey,
City of Dubuque, Iowa
Prepared for. -
The City of Dubuque
Wapsi Valley Archaeology, Inc.
126 East Main Street
P.O. Box 244
Anamosa, IA 52205
Telephone: (319) 462-4760
Email: ngfinn@wapsivalleyarch.com
Prepared by Nurit G. Finn, President
January 2022
Table of Contents
Table of Contents
Introduction....................................................................................................................... 1
ConsultantProfiles............................................................................................................
1
Wapsi Valley Archaeology, Inc......................................................................................
1
Overview....................................................................................................................
1
Areas of Expertise and Experience...........................................................................
2
Selected Project Experience......................................................................................
2
FirmProfile................................................................................................................
5
Roots to Branches Genealogy, LLC..............................................................................
5
Selected Project Experience......................................................................................
5
Pearson Consulting, LLC..............................................................................................
6
Selected Project Experience......................................................................................
6
Scopeof Services.............................................................................................................
7
ProjectObjectives.........................................................................................................
7
Multiple Property Document: Dubuque's Black Heritage ..............................................
7
Genealogical Outreach Component..............................................................................
9
HeritageDatabase......................................................................................................
10
ProjectDeliverables....................................................................................................
11
Project Team Qualifications............................................................................................
11
OtherInformation............................................................................................................
15
ClientReferences........................................................................................................
15
FinalContract Terms...................................................................................................
15
Insurance.....................................................................................................................
16
ProjectSchedule.........................................................................................................
16
Wapsi Valley Archaeology, Inc.
-/-
Introduction
The City of Dubuque has received a grant from the Historic Resource Development
Program and has requested proposals for the completion of Dubuque's Black Heritage
Survey. The project will involve creation of a Multiple Property Document Form that
explores the history of Dubuque's Black residents and identifies places of importance to
that history. The objectives of the project are to tell a more complete, detailed story of
the history of Dubuque's Black citizenry.
Towards this end, we have created a research team that includes Wapsi Valley
Archaeology, Inc. of Anamosa, Roots to Branches Genealogy of Windsor Heights, and
Pearson Consulting, LLC of Waterloo, Iowa. The project will involve Iowa -based
researchers who are experienced in history, anthropology, historic archaeology,
architectural history, African American genealogy, historic resource inventory, and
African American cultural heritage advocacy. Wapsi Valley's professional
historians/architectural historians Maria Schmid and Jacob Noble and Project
Manager/Historic Archaeologist Nurit Finn will be responsible for the survey
components, historic research, and development of the Multiple Property Document
Form. Ricki King, professional genealogist of Roots to Branches Genealogy, will join us
in research and will be responsible for the genealogical component of the project.
Charles Pearson of Pearson Consulting will act as a liaison with the Dubuque
community and will help to facilitate meetings and public outreach, provide input for
selection of significant places, and develop recommendations for the project.
Consultant Profiles
Wapsi Valley Archaeology will serve as the prime consultant for this project and will
subcontract specific components to Roots to Branches Genealogy and Pearson
Consulting. We have deliberately created a team of consultants with strengths in African
American historic research and cultural heritage advocacy to bring a broader perspective
to this project.
WAPSI VALLEY ARCHAEOLOGY, INC.
Overview
Wapsi Valley Archaeology, Inc. is a full service professional cultural resources consulting
firm that was established in 2001 and incorporated in 2002. We have completed over
1,200 historic, architectural, and archaeological investigations in Iowa and adjacent
Midwest states since our founding. We offer the full range of cultural resources services
Wapsi Valley Archaeology, Inc.
-1-
including reconnaissance and intensive -level architectural history surveys, historic
documentation and research projects, historic context development, historic mitigation
projects, and National Register nominations, in addition to archaeology projects of all
sizes and phases. As a woman -owned business, Wapsi Valley Archaeology is certified
as a Targeted Small Business (TSB) by the State of Iowa and as a Disadvantaged
Business Enterprise (DBE) by the Iowa DOT.
Areas of Expertise and Experience
Our expertise includes the interconnected fields of history, anthropology, architectural
history, historic archaeology, GIS, and working with large data sets/databases, all of
which have relevance to the current project. Wapsi Valley Archaeology staff members
include five professional archaeologists, and two professional historians/architectural
historians. The research team for the Dubuque Black Heritage Survey Project will
include President/Project Manager/Principal Investigator/Historic Archaeologist Nurit
Finn, Principal Investigator/Historian/ Architectural Historian Maria Lopez Schmid, and
Principal Investigator/Project Historian Jacob Noble. Our team will be supported by GIS
Coordinator/Archaeologist James McGrath-Seegmiller and Professional Editor Jessica
Klimesh, as well as other support staff. All Principal Investigators meet and exceed
professional qualifications requirements of the Secretary of the Interior in their respective
fields.
Wapsi Valley Archaeology, Inc. has worked on cultural resource projects across Iowa
with cities, counties, state agencies, and federal agencies. Since 2007, Wapsi Valley
Archaeology, Inc. has been under direct contract with the Iowa DOT for on call cultural
resources services for transportation -related projects across the State of Iowa. We
provide both architectural history/history and archaeology services to the DOT that
sometimes involve large-scale compliance projects. In addition, we also perform
services for the U.S. Army Corps of Engineers under an indefinite quantity on -call
contract for cultural resource investigations in the Upper Mississippi River valley,
including history/architectural history, and archaeology projects.
Selected Project Experience
Wapsi Valley has conducted historical and architectural investigations across Iowa and
surrounding states, including Minnesota, Wisconsin, Illinois, and Nebraska. We have
completed National Register nominations, historic context development, historic
mitigation projects, literature and archival reviews, intensive and reconnaissance level
surveys, authored general interest publications, designed exhibits and signage relating
historic properties. Although we have not prepared a Multiple Property Document per se
(which are relatively rarely requested in Iowa), many of our projects have involved key
components that go into this type of document such as extensive historic research;
inventory, survey and evaluation of properties; preparing National Register of Historic
Places nomination packets; defining historic districts; creating detailed historic context
narratives; evaluating integrity of properties; identifying historic property types; and
completing Site Inventory Forms. A list of selected relevant projects is presented below.
Wapsi Valley Archaeology, Inc.
-2-
National Register Nominations
National Register Nomination of the Bever Woods Historic District, Cedar Rapids,
Iowa. Based on previous surveys, Wapsi Valley Archaeology drafted a National
Register Nomination for the Bever Woods neighborhood in Cedar Rapids, Iowa.
The neighborhood represents the history of development in Cedar Rapids in the
early 201" century and features high style residential architecture unique to the
area. The nomination is currently ongoing.
National Register Nomination of Two Historic Cemeteries, Dubuque County,
Iowa. Preparation of documentation to nominate the Cottage Hill Methodist
Episcopal Cemetery (M.E. Cemetery) and the Concord Congregational Cemetery
(C.C. Cemetery) to the National Register of Historic Places. The cemeteries are
located in the no -longer -extant town of Cottage Hill along Highway U.S. 52 in
Concord Township of Dubuque County, Iowa. Both cemeteries are eligible under
Criteria A and D. The M.E. Cemetery is also noteworthy because it contains
graves of African American settlers in Dubuque County. The cemeteries were
listed on the National Register of Historic Places in 2017.
National Register Nomination of Coggon Commercial Historic District, Coggon,
Iowa. This nomination was prepared for the Linn County Historic Preservation
Commission. Listed under Criterion A, the district represents the commercial
development of a small Iowa town in the late 19t" and early 20t" century and the
relationship between railroads and such development. This project also used an
ArcGIS Story Map to present the findings online to the public.
• National Register Nomination of the Cedar Falls Downtown Commercial District,
Cedar Falls, Iowa. The district was listed on the National Register in October of
2017.
Historic Context Development
Historic Context Report: The History and Development of Education in Holt
County, Nebraska. This historic context was developed as part of a
Memorandum of Agreement between the United States Department of Energy,
Western Area Power Administration, Grande Prairie Wind, LLC, and the
Nebraska State Historic Preservation Office. The context covered a broad scope
of education in Holt County, Nebraska, between the 1870s and 1960s. The
context outlined the history and visible architecture of school buildings in Holt
County, Nebraska, providing a foundation for future research.
Historic Context Report: The History of Agriculture in Holt County, Nebraska.
This historic context was also developed for a Memorandum of Agreement
between the United States Department of Energy, Western Area Power
Administration, Grande Prairie Wind, LLC, and the Nebraska State Historic
Preservation Office. The context covered the topic of agriculture in Holt County,
Nebraska, outlining its history and visible architecture.
Wapsi Valley Archaeology, Inc.
-3-
Bowstring Arch Bridges of Iowa. This general interest publication was created on
behalf of Jones County in conjunction with the Iowa Department of
Transportation, Federal Highway Administration, the State Historic Preservation
Office of Iowa, and Allamakee, Bremer, Crawford, Dubuque, Montgomery,
Poweshiek, and Winneshiek Counties. The book explores the rare bowstring
arch bridge form across Iowa, documenting the currently surviving examples and
outlining the history of the bridge type. Serving as a record of remaining bridges
of the type and a historical overview of their creation and common use, the book
is the definitive work on the subject in Iowa.
Architectural History Survey and Evaluation
Intensive -Level Architectural History Survey for the Bever Woods Area Project,
Linn County, Iowa. This survey was completed for the City of Cedar Rapids. The
survey was done to establish whether a National Register eligible historic district
was present in the Bever Woods neighborhood. Field investigations and archival
research revealed that 125 of 128 surveyed properties in Bever Woods
contributed to a National Register eligible historic district and that 14 properties
were individually eligible for listing in the National Register.
First Avenue Residential Intensive Level Survey and Evaluation Project, Newton,
Jasper County, Iowa. This survey was completed for the City of Newton, Iowa.
Field investigation and archival research revealed that 45 of 63 evaluated
individual properties contribute to the two proposed historic districts. Of those
properties, seven were evaluated as individually eligible for the National Register
of Historic Places, including one currently listed on the National Register.
Historical and Architectural Survey for Improvements to Iowa Highway 934
through Cedar Falls and Waterloo, Black Hawk County, Iowa. Historical and
architectural survey was completed of the University Avenue Corridor, Cedar
Falls and Waterloo, Iowa. Reconnaissance and intensive level
architectural/historical surveys to identify, document, and evaluate the National
Register eligibility of architectural structures within the project area. During this
project, Wapsi Valley Archaeology, Inc. documented 175 properties in a
reconnaissance survey and 658 properties or districts in an intensive level study.
Of these, four residences were determined potentially eligible and nine individual
properties and one district were determined eligible for listing on the National
Register of Historic Places. The project was completed in four months, and the
reports and geodatabase files, as well as 658 Iowa Site Inventory Forms, were
delivered to the Iowa DOT office in Ames. Wapsi Valley Archaeology, Inc. also
completed archaeological investigations as part of this project.
• HUD Resiliency Infrastructure Projects for the City of Dubuque, Iowa. This
project investigated the potential impacts of a proposed storm sewer
improvement project on historic resources in Dubuque. Given the nature of the
project, investigations not only examined direct impacts to historic properties
from storm sewer construction but also indirect impacts from construction
Wapsi Valley Archaeology, Inc.
-4-
vibrations and potential impacts on historic district elements from construction
and ground disturbance. The survey found 39 potentially national register eligible
buildings potentially constituting a historic district and identified mitigation
strategies for potentially historic properties effected by the undertaking.
Cultural Resource Literature Search and Records Review, Lac qui Parle Project,
Lac qui Parle, Chippewa, Swift, and Big Stone Counties, Minnesota. This
literature search and records review was completed for the US Army Corps of
Engineers, St. Paul District, to assist with preservation planning and
management. Research focused on previously recorded archaeological and
architectural sites, as well as historic documents and reports to make an
informed management recommendation for sites affected by shoreline erosion.
We prepared an ArcGIS geodatabase and compiled and organized
documentation uncovered for the project, all of which were provided to the Corps
upon the project's completion.
Firm Profile
Wapsi Valley Archaeology, Inc. currently has 14 employees, including five professional
archaeologists, two historians/architectural historians, and a professional editor. Our
staff members are trained and experienced in the use of ArcGIS, Microsoft Access,
research, analysis, and the compilation of large datasets. We also have support staff,
including research assistants and an Office Manager who assist with projects and report
preparations. Our office is located in Anamosa, Jones County, Iowa, approximately 45
miles from Dubuque. We have the resources and capacity to handle this project and can
begin work immediately after receiving authorization to proceed.
ROOTS TO BRANCHES GENEALOGY, LLC
Roots to Branches Genealogy specializes in genealogy research, with an emphasis on
African American history and forensic genealogy. Founded by professional genealogist
Ricki King, the firm has been involved in a number of research projects in the state of
Iowa. Roots to Branches Genealogy is certified as a Targeted Small Business (TSB) by
the State of Iowa.
Selected Project Experience
• Iowa History 101 Series: "Iowa's Black Migration: Into, Around, Out of, and Back
Again, and "Forever Free: Rediscovering Heroes, Heroines & Helpers of Central
Iowa's Underground Railroad."
• Forever Free Mentoring Pilot Program, mentoring a high school and a college
student, and helping to research twenty-two people possibly buried at Woodland
Cemetery in Des Moines, Iowa. The persons examined were known to have
helped or used the underground railroad as freedom seekers. Some freedom
seekers also served in Iowa's 60th Colored infantry during the Civil War.
Wapsi Valley Archaeology, Inc.
-5-
• Application to the National Park Service's National Underground Railroad
Network to Freedom. As a result, an announcement was made on 30 September
2021 that Woodland cemetery is accepted into the Network.
• History Quest, a separate program involving Woodland cemetery. The project
involved recording videos containing the UGRR research used in the application,
which will play once a QR code next to a headstone is scanned.
PEARSON CONSULTING, LLC
Pearson Consulting is a historic resource development firm that specializes in advocacy
and education about African American cultural heritage. Under the leadership of Charles
Pearson, the firm has been involved in creating inventories of buildings and open spaces
important to Iowa African American history. The purpose of these inventories is to
document destinations and to pursue national recognition for city and county historic
buildings and structures associated with Black history. Pearson Consulting has designed
a number of trails and walking tours that highlight these places of significance.
Selected Project Experience
Examples of African American historic trails designed by Pearson Consulting include the
following:
• Preserving Black Iowa Project
• Iowa African American Heritage Trail
• University of Northern Iowa African American History and Walking Tour
• City of Davenport Civil War to Civil Rights History and Self -Guided Walking Tour
• Martin Luther King, Jr, State of Iowa Historic Places of the Civil Rights
Movement, Self -Guided Driving Tour
• City of Des Moines, Iowa, Martin Luther King Jr. Historic Landmarks of the Civil
Rights Movement
• City of Davenport, Martin Luther King Jr. Historic Places of the Civil Rights
Movement
• Black Life on the Mississippi River (in progress)
In addition, Pearson Consulting created the Iowa African American Heritage Club for
students. Its purpose is to foster an environment where students can come together in
friendship to learn about Iowa African American history and forgotten historic Places.
The club has year-round activities designed to preserve Iowa African American history
and historic resources. It represents all students. Activities include neighborhood
Wapsi Valley Archaeology, Inc.
-6-
connections, historic research, oral history, sharing of social issues affecting the local
African American community, and working together to find solutions to issues. Iowa
African American Heritage Club Black Life outdoor recreational and summer youth
camps promote unity, diversity, and inclusion in all Iowa communities.
Scope of Services
PROJECT OBJECTIVES
The purpose of this project is to uncover the hidden and untold history of Dubuque's
Black residents, including their contributions, struggles, perseverance, and the policies
affecting their lives; and to identify specific places associated with this history. The
project will involve three components: the completion of a Multiple Property Document,
genealogical outreach, and development of a heritage database. Wapsi Valley
Archaeology and subconsultant team members will complete each of these steps as
detailed below.
MULTIPLE PROPERTY DOCUMENT: DUBUQUE'S BLACK HERITAGE
The centerpiece of this project will be the completion of a Multiple Property Document
detailing Dubuque's Black Heritage. Modeled after the Iowa Civil Rights Multiple
Property Document created for the State of Iowa, this piece will include a detailed
statement of historic contexts that discusses the history of Dubuque's African American
residents between 1830 and 1980. The narrative will include discussion of major themes
relevant to this history, including but not limited to the City's Black history relating to
early settlement, Dubuque's early mining industry, the Civil War Era, migrations, the
Reconstruction Era, the NAACP, the two World Wars, the Civil Rights Movement, and
other important historical topics and events through 1980. The document will identify
individuals associated with these historic contexts and their roles in Dubuque's history.
In addition, the document will identify property types and specific locations, buildings,
structures, objects, and potential districts associated with these historic contexts,
including those that celebrate past events as well as those that serve as more painful
reminders of past struggles. These will include the identification of places important to
history, such as places associated with significant people, activities, organizations,
churches, community centers, educational institutions, and other kinds of cultural
resources. It will discuss distinct property types and registration requirements for
resources should the City decide to pursue future National Register listings. The
document will also contain clear conclusions and will make specific recommendations for
future directions the City may take to preserve, celebrate, and educate constituents
about the resources.
Wapsi Valley Archaeology, Inc.
-7-
We recognize that resources identified through traditional architectural/historical survey
methods may miss sites that are not well -represented by standing architecture. Wapsi
Valley Archaeology leans towards a more anthropological approach (rather than a
classical art history approach) to the study of history. Places can be meaningful to
people regardless of whether standing architecture is extant. They can also be important
because of activities or events that took place at those locations even if only the most
humble buildings or no buildings at all were ever present. In addition, locations can be
significant as archaeological sites if remnants of activities or structures are preserved
below the ground surface.
We believe that it is particularly important to involve the local community in this project,
especially Dubuque's Black community, so that they can have a voice in identifying
places of significance. Towards this end, Pearson Consulting, LLC, in coordination with
the City of Dubuque, will reach out to community leaders, high school students,
University of Dubuque and Loras College students, and other individuals to spark
interest and foster involvement in the project. Mr. Pearson will help to facilitate meetings
and orchestrate community involvement efforts. He will also be available for virtual
meetings or in -person appointments with leaders to spread the word on the project's
efforts. Wapsi Valley and Pearson Consulting will be available and will provide
presentations on the project at its initial kickoff meeting.
Wapsi staff and Mr. Pearson will then join forces with Roots to Branches Genealogy at
an afternoon or evening workshop where individuals will be encouraged to bring
information, photographs, and other documents about potential people or events of
interests that pertain to the project. We will have a camera or scanner on site to take
photographs or record images of this information so that it can be returned immediately
to the owner. We will plan to train any volunteers at this workshop, including interns,
University of Dubuque and Loras College students, and other community members.
Following this workshop, we will immediately launch into research at various repositories
in Dubuque. Volunteers may assist with photography and archival research, or in other
aspects depending on their interests and skillsets. Wapsi staff will plan to spend two to
three days in the City when our team will be available to meet with people and complete
initial research at local libraries or other venues. In addition, because we are close to
Dubuque, we may also make additional single day trips to Dubuque for follow up
research as needed.
At the outset of this project, Wapsi Valley staff will contact local libraries, the Dubuque
Historic Preservation Commission, the Dubuque County Historic Preservation
Commission, the Dubuque Genealogical Society, and the Iowa Genealogical Society to
find out whether they have important source information for the project. In addition, other
repositories such as the State Historical Libraries in Iowa City and Des Moines, and the
Iowa Genealogical Society Library will be utilized as appropriate. We will also make
ample use of online resources, such as Ancestry.com, digitized newspapers and local
history websites. We anticipate using information found in the Iowa Bystander,
Telegraph Herald, School Board records, Sanborn fire insurance maps, City Council
records, City directories, and other sources that are available. The Iowa Bystander will
Wapsi Valley Archaeology, Inc.
-8-
be of particular importance as a Black -owned newspaper covering Black citizens in Iowa
during the period from 1894 through 2000. The Palimpsest, Annals of Iowa, Outside In,
and Civil Rights in America: A Framework for Identifying Significant Sites, and multiple
property submissions including, most importantly, Twentieth Century African American
Civil Rights -Related Resources in Iowa will also be extensively utilized for context
development.
A field survey will be completed following the archival research step. With input from the
City team, volunteers, and other involved parties, our team will select sites that are tied
to different themes of history, and, as much as possible, locations that are spread
throughout the City of Dubuque. We anticipate initial identification of approximately 50
sites. We will then field survey selected locations over the course of two days to
determine whether potentially National Register eligible above -ground resources are
present, but also consider the locations' potential as places of local significance, even if
they no longer contain standing architecture or do not formally qualify for listing on the
National Register due to loss of integrity. In addition, we can offer a preliminary opinion
regarding the possibility that archaeological sites may be present at these locations if
buildings or structures associated with Dubuque's black heritage have been destroyed,
an aspect that may not otherwise be considered. We intensively survey 15 to 20 places
associated with Dubuque's Black heritage that are not already listed on the National
Register of Historic Places. These locations will be discussed in detail in the Multiple
Property Document, and Site Inventory Forms will be completed for each property.
Upon completion of this project, Wapsi Valley Archaeology and subconsultant team
members will plan to present the results of the research in a public meeting.
GENEALOGICAL OUTREACH COMPONENT
Ricki King of Roots to Branches Genealogy will complete the professional genealogical
services for this project. Ms. King will focus research on individuals and families who are
identified during the research process as having significance to Dubuque's Black
heritage. Many Blacks have lived in Dubuque, and it is impossible to investigate every
individual. Therefore, individuals of interest will be identified during the initial research
process on whom Ms. King will then conduct more in-depth genealogical research on
individuals and families over time. These may include but will not be limited to individuals
listed on Page 8 of the RFP. Ms. King will address the key questions of "how is the
person or family important to Dubuque's history and Black heritage?"
Ms. King will be available to meet with people for one or two days including the public
research workshop held for this project and subsequent research, and can also meet
with people virtually during the course of research. She will also use social media to
generate leads and to make contact with families who have moved away. For example,
Facebook has a group for Finding the Enslaved Laborers at UVA that may prove helpful
to the project. Other sources might include census data, property owners, the Dubuque
column The Iowa Bystander, the AME church records, and veteran's records.
Wapsi Valley Archaeology, Inc.
-9-
For this project, Ms. King will produce an in-depth genealogical report of findings with
information on 10 to 15 people. This record will include family trees using the
RootsMagic genealogy program. A Gedcom file of each family tree will also be provided.
Ms. King will collect information and documentation on individuals that can then be
incorporated into the Multiple Property Document. These data sets will also be included
in the heritage database, discussed below.
HERITAGE DATABASE
As requested in the RFP, Wapsi Valley Archaeology will assist with the development of a
heritage database that collects, archives, and organizes data uncovered during the
course of this research project. The database will include electronic copies of archival
documents, maps, photographs, family trees, scrapbooks, or other information that
becomes available during the course of the project. This material will be organized so
that it can be effectively archived by the City.
If the City desires, we can provide an ArcGIS database that provides GIS coordinate
data on site locations, georeferenced maps and aerial photographs, as well as an
attribute table that contains data on the historic locations of interest, such as
associations with key individuals or events, the presence or absence of extant
structures, a preliminary opinion on potential for archaeological deposits, and potential
dates of significance. The attribute table (which will be in Abf format) can easily be
converted into an Excel Spreadsheet or opened in Microsoft Access, if more convenient
for the City. An advantage of the geodatabase is that it contains coordinate data and can
be projected into ArcMap, it can be shared with the City's GIS office so that other
departments can have access to site locations as needed, and it can even become the
basis of a future GIS Story Map, which could be made available to the public on the
City's website.
Wapsi Valley Archaeology will also work with the data team to provide input and
expertise on databases. For example, the City may decide to pursue development under
a formal platform like Arches, or they may decide to pursue a system using more widely
accessible software like Access. Alternatively, ArcGIS in combination with organized and
archived electronic data may work for the City's purposes. Wapsi Valley will work with
City staff to identify a database system that is most effective for the City. We have
experience working with large datasets and databases and can offer input on directions
to take.
Wapsi Valley Archaeology, Inc.
-10-
PROJECT DELIVERABLES
Our team will produce the following products during this project:
• Community outreach efforts, including presentations at two public meetings, one
at the onset and one at the close of the project.
• A public workshop where people can come to provide information, learn more
about the project, and receive training if they are interested in volunteering
• Intensive field survey to identify places of potential significance. Fifteen to twenty
locations will be the focus of more extensive research.
• Completion of a Multiple Property Document Form detailing the results of
Dubuque's Black Heritage Survey and outlining important historic contexts and
properties. The document will provide clear conclusions and recommendations
for future steps.
• In-depth Genealogical data and a report on 10 to 15 individuals important to
Dubuque's Black heritage.
• Creation of an ArcGIS geodatabase with shapefiles that contain site location data
and an attribute table in Abf format.
• Compilation and organization of electronic documents, photographs, maps, and
other materials for inclusion in a Heritage Database.
• Input for the development of the Heritage Database
We ask that the City of Dubuque provide support in the following areas:
• Assistance setting up project kick-off and close-out meetings, and the public
workshop
• Helping to coordinate with the project's volunteers
• Input into the Heritage Database and selection of resources for detailed focus
• We would appreciate if the City would provide any documentation or materials on
hand that are relevant to the project
Project Team Qualifications
Key Wapsi staff involved in this project will include Nurit Finn, President, who will serve
as Project Manager. She will be joined by Wapsi staff members Maria Schmid,
Architectural Historian/Historian, and Jacob Noble, Project Historian. In addition, Ricki
King of Roots to Branches Genealogy will be responsible for the genealogical research.
Wapsi Valley Archaeology, Inc.
-11-
Charles Pearson of Pearson Consulting will assist with outreach to the community and
coordination/facilitation at meetings.
The following flow chart presents the communication path and supervisory relationships
for the project team. Wapsi Valley Archaeology will be the lead on the project and Nurit
Finn, as Project Manager, will serve as the point of contact for communications.
City of Dubuque A►
Wapsi Valley Archaeology
Nurit Finn, Project Manager
Maria Lopez Schmid Jacob Noble
Roots to Branches Genealogy. Pearson Consulting
Ricki King Charles Pearson
Nurit Finn, Project Manager/Principal Investigator (Archaeology)
Nurit Finn holds an M.A. in Anthropology from the University of New Mexico. She is
majority owner of Wapsi Valley Archaeology, Inc. Her areas of expertise include historic
sites and historic preservation, prehistoric hunter -gatherers, lithic analysis, ceramic
analysis, historic research, statistical analysis and sampling, project management,
quality control, contracts/ Programmatic Agreement/ Memorandum of Agreement
preparation, Historic Preservation Management Plans, with a regional emphasis on the
archaeology and history of the Midwest. Ms. Finn has over 20 years of experience in
historic preservation and research and has served as Project Manager for most projects
completed by Wapsi Valley Archaeology, Inc. She meets the professional qualifications
standards of the Secretary of the Interior for archaeology (prehistoric and historic).
Nurit has been involved in various historical and architectural studies. She is a co-author
of several National Register nominations, including two for Pioneer cemeteries in
Dubuque County and a nomination of the Coggon commercial historic district in Linn
County. She assisted with in-depth historic research and context development for the
Bever Woods area survey in Cedar Rapids: Wapsi recently prepared a National Register
nomination for this district, which is currently under review. Nurit was a Principal
Investigator of Phase III excavations completed at the Montauk Historic Site in Fayette
County, the home of William Larrabee, Iowa's 12t" Governor; an article will soon be
published in the Journal of the Iowa Archaeological Society on these excavations. She
also was involved in Wapsi's 2012 and 2013 archaeological investigations of the "Black
Block," a demolished African American neighborhood in downtown Cedar Rapids. In
addition, Nurit was Project Manager for historic research investigations involving surveys
and evaluations of properties in Dubuque, Cedar Rapids, Waterloo, Cedar Falls, and
Des Moines.
Wapsi Valley Archaeology, Inc.
-12-
Maria Schmid, Architectural Historian/Principal Investigator (Architectural
History/History)
Maria Lopez Schmid received an M.A. in Historic Preservation from Goucher College in
2015, when she was awarded the McCullough Prize for the best M.A. thesis in Historic
Preservation. She also holds a Bachelor or Architecture degree from Polytechnic
University of Puerto Rico, which she earned Cum Laude in 2001. Maria began her
professional career in the field of Architecture but soon became immersed in the world of
Historic Preservation. She served as a Professor in the Faculty of Architecture at
Polytechnic University of Puerto Rico until 2009; there, she taught courses in
architecture, architectural theory, and architectural history. Since that time, Maria has
worked professionally in the Midwest, Southeast, and Puerto Rico. She has completed
architectural history survey and evaluation projects, developed historic building
renovation design, and successfully nominated multiple buildings to the National
Register of Historic Places. Maria currently serves as Wapsi Valley Archaeology's
Principal Investigator in Architectural History and History. She is fluent in both English
and Spanish.
Maria's projects with Wapsi include the preparation of the National Register of Historic
Places packet of the Bever Woods Area in Cedar Rapids and for the Coggon
Commercial District in Linn County; reconnaissance survey for infrastructure projects the
evaluation of the City of Green's historic storm sewer; reconnaissance level architectural
history Survey for the City of Eagle Grove Downtown Fagade Revitalization Project;
preparation of a Historic Structures Report for the Lock and Dam No. 10 Lockmaster's
House, Guttenberg; and a Cultural Resource Literature Search and Records Review,
Lac qui Parle Project, Lac qui Parle, Chippewa, Swift, and Big Stone Counties,
Minnesota.
Jacob Noble, Project Historian/Principal Investigator (History)
Jacob Noble received a Master's in Heritage Studies and Public History, with a focus in
Historic Preservation, from the University of Minnesota in 2021. He also earned a B.A. in
history from Earlham College in 2018, with minors in Middle Eastern Studies and
Museum Studies. While at Earlham, Jacob's thesis exploring race, public education, and
neighborhood development in 201" century Detroit earned him the top project award from
the history department. While at the University of Minnesota, Jacob worked on a variety
of projects, including web content development for the Minnesota Department of
Transportation, exhibit development the University's Institute for Advanced Studies, and
an exhibit documenting freeway development for the Hennepin History Museum. At
Wapsi Valley Archaeology, Jacob assists with Reconnaissance and Intensive Historical
Surveys, National Register Nominations, and historic context research for archaeological
investigations.
One of Jacob's passions is creating a more inclusive preservation and history, in both
what is studied and who practices it. Jacob's undergraduate thesis illuminated the
Wapsi Valley Archaeology, Inc.
-13-
relationship between race and education in Detroit by shining a light on backlash to an
Afrocentric school curriculum. In working on his master's capstone project, Jacob and
other co -collaborators strove to elevate the voices of people of color affected by freeway
projects, both because these communities bore the brunt of the construction and
because historically their story was least well documented. In doing this project, the
team was connected to the descendants of a prominent African American family who
resisted freeway expansion and had the pleasure of conducting an oral history interview
with them to better understand how their family story fit into the wider historical narrative.
Jacob believes that we can only tell a complete history if we include everyone's story in
that history.
Ricki King, Professional Genealogist, Roots to Branches Genealogy, LLC
Ricki King is an accomplished genealogist historian. Ricki is a certificate holder in
Boston University's Genealogical Research program, holds a BA in History from Drake
University, completed Progen, and has attended several genealogy institutes. She is
passionate about providing opportunities and resources to inspire and support current
genealogists and the next generation. She is the founder of Roots to Branches
Genealogy, LLC, author of "A Father's [Lynching? Murder?] Provides A Possible Motive
for an African American Woman's use of Multiple Maiden Names," which ran in the
National Genealogical Society Quarterly. Volume 109, No. 1, (March 2021) and a
webinar presenter for the Iowa History 101 Series: "Iowa's Black Migration: Into, Around,
Out of, and Back Again, and "Forever Free: Rediscovering Heroes, Heroines & Helpers
of Central Iowa's Underground Railroad." She presents Pre -Beginning Genealogy
lectures at local public libraries. Ricki's genealogy enthusiasm started while working for
thirty-one years at John Deere Financial, from where she retired in 2019 to pursue her
genealogy passion full time.
Ricki has worked with local, state, and federal agencies to preserve history. She
submitted an application to place fifteen individuals into the National Park Service's
National Underground Railroad Network to Freedom. As a result, an announcement was
made on 30 September 2021 that Woodland cemetery was accepted into the Network.
Her dedication has benefited the genealogy community with her two years of lobbying
the state legislature to change Iowa law on access to fetal death records. Finally, her
follow-through opened all Iowa death records after 50 years. Ricki is currently working
on a personal research project involving the 333 Blacks who lived in Iowa in 1850 and
following them through to 1900. She estimates there are 41 family units and 74
individuals from Dubuque.
Charles Pearson, African American Historic Resource Development and
Advocacy, Pearson Consulting LLC
Charles Pearson, CEO/President of Pearson Consulting, is the concept originator and
primary coordinator for the Iowa African American Heritage Trail. He has experience in
heritage tourism, historic preservation, community resource development, and in the
study of ethnic historic resources. Charles has authored and presented on diverse topics
Wapsi Valley Archaeology, Inc.
-14-
relating to history and race, ethnicity, culture, socio economic status, and civil rights. In
addition to over 10 years of research on racial/ ethnic cultural historic preservation in the
state of Iowa, he has completed 5 years of study and historic resource consultations in
his hometown of Waterloo, Iowa. His experiences and accomplishments have included
The Iowa Civil Rights Trail Project, as well as other research projects and presentations.
He has worked closely with students through his involvement in the Iowa African
American Heritage Club.
Other Information
CLIENT REFERENCES
Wapsi Valley Archaeology, Inc.
Jeff Wozencraft
Jacob Woodcock
Vanessa Alberto
Planner II, Community
Cultural Resources
Tribal Liaison, Archaeologist
Development
Manager/Architectural Historian
U.S. Army Corps of Engineers
City of Cedar Rapids,
Iowa DOT
St. Paul District
101 1st Street SE,
Telephone: (515) 239-1035
180 Fifth Street East, Suite 700
Cedar Rapids, 52401
Email:
St. Paul, Minnesota
Email: J.Wozencraft@cedar-
JACOB.WOODCOCK@iowadot.us
651-290-5388 (office)
ra ids.or
Email: Vanessa.J.Alberto@usace.army.mil
Roots to Branches Genealo , LLC
Cleophus (Cleo) Franklin
Yvonne Ousley
Dennis Gordon
Email: cleo@franklinss.com
Email: ayousley@msn.com
Email: dgordoniow@aol.com
Telephone:832-457-1168
Telephone:515-556-9265
Telephone:319-351-8659
Pearson Consulting, LLC
Andrea Boulton
Natalie Linville -Mass
Kyle Carter
Trails and Greenways Director
QC PastPort
Executive Director, Downtown Davenport
505 5th Ave, Suite 444,
1902 17th Street
Partnership
Des Moines, IA 50309
Rock Island, IL 61201
Quad Cities Chamber
Office: 515-288-1846, ext. 27 1
Telephone: (309)786-5142
331 W. 3rd St. Davenport, IA 52801
Cell: 515-783-6943
Telephone: 563.823.2674
FINAL CONTRACT TERMS
We have read and understand Appendix C — "City of Dubuque Contract Terms and
Conditions," and agree to include the clauses that are listed in Appendix C in the final
signed contract, excepting insurance requirements (see below).
Wapsi Valley Archaeology, Inc.
-15-
INSURANCE
Wapsi Valley Archaeology shall provide insurance as required by the Insurance
Schedule provided in this RFP. We ask on behalf of Roots to Branches Genealogy and
Pearson Consulting that the City of Dubuque consider waiving the insurance
requirements for subconsultants involved in this project.
PROJECT SCHEDULE
We can meet the schedule requested in the RFP and we are available to complete the
work from February 1, 2022 through June 15, 2023. The project will be completed no
later than October 1, 2023, as specified. We are flexible on the project timeline and
propose the following schedule for this project, which can be adjusted with input from the
City.
Date
Project Milestone
February 1, 2022
Project commences upon contract execution and authorization to
proceed
February — March
Initial project preparations and background research
March 2022
Kick-off meeting with City, Wapsi, and Pearson Consulting;
continue with initial research
April 2022
Workshop with interested parties and volunteers (Wapsi, Roots
to Branches Genealogy, Pearson Consulting)
May -June 2022
In depth historic and genealogical research and initial
identification of people and locations of interest; compilation of
materials for heritage database
July 2022
Selection of people and places for more focused investigation,
field visits by Wapsi staff, genealogy research continues
July — August
Work with City to select heritage database approach
August —
November 2022
Prepare first draft of MPD Form and genealogical report
December 2022
Submit first draft of MPD Form and genealogical report
January 2023
Wapsi receives feedback from the City and the Iowa SHPO on
draft report
February — March
2022
Revise draft of MPD Form and genealogy report. Prepare
geodatabase and Story Map
March 2023
Submit revised MPD Form
April 2023
Receive final feedback on MPD and genealogy report
May 2023
Public meeting summarizing project results
June 15, 2023
Final MPD form, genealogy report, database materials,
geodatabase, and story map submitted to City of Dubuque no
later than June 15, 2023
October 1, 2023
Project closes
Wapsi Valley Archaeology, Inc.
-16-