2021 Pavement Marking ProjectCopyrighted
February 7, 2022
City of Dubuque Consent Items # 19.
City Council Meeting
ITEM TITLE: 2021 Pavement Marking Project
SUMMARY: City Manager recommending adoption of a resolution to accept the
improvements and to authorize the payment of the contract amount of
$160,818.41 to SELCO, Inc. for the 2021 Pavement Marking Project.
RESOLUTION Accepting the 2021 Pavement Marking Project and
authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
FIN aL[91:ILyil21ZIII l+]
Description Type
Acceptance 2021 Pavement Marking Project-MVM City Manager Memo
Memo
Staff Memo
Resolution
Staff Memo
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Pavement Marking Project
(CIP 3002245)
DATE: February 1, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is requesting City Council adopt a resolution to
accept the improvements and to authorize the payment of the contract amount of
$160,818.41 to SELCO, Inc. for the 2021 Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Robert Schiesl, Assistant City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: February 1, 2022
RE: 2021 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
2021 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately one (1) to two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City includes portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
The 2021 Pavement Marking Project was completed by SELCO, Inc. of Blue Grass,
Iowa in the final contract amount of $160,818.41 which is a 11.7% decrease from the
original contract amount of $182,104.92. This decrease is mainly due to supply chain
painting supply material availability issues.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $160,818.41 to SELCO, Inc., Inc. for the 2021 Pavement
Marking Project.
BUDGETIMPACT
The project cost summary for the 2021 Pavement Marking Project is summarized
below:
Description
Cost
Estimate
Award
Final
Construction - City Pavement Markings
$ 175,634.78
$ 162,030.40
$ 142,645.98
Construction - Iowa DOT Pavement Markings
21,746.23
20,074.52
18,172.43
$ 197, 381.01
$ 182,104.92
$ 160, 818.41
Engineering Design and Administration
7,500.00
7,500.00
6,938.19
Total Construction Cost
$ 204,881.01
$ 189,604.92
$ 167,756.60
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
Pavement Markings (FY21)
$ 105,456.89
3002245
Pavement Markings (FY22)
44,127.28
Iowa DOT Funding
18,172.43
Total Project Funding
$ 167,756.60
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $160,818.41 to
SELCO, Inc. for the 2021 Pavement Marking Project.
Prepared by: Justine Hull, Traffic Engineer
CC' Jenny Larson, Director of Budget & Finance
Troy Kress, Engineering Tech.
Jesse Tibodeau, Joe Kilburg, Iowa DOT
Prepared by Robert Schiesl City of Dubuque Engineering 50 W. 131" St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 43-22
ACCEPTING THE 2021 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2021 Pavement Marking
Project, (the Project) has been completed by the Contractor, SELCO, Inc. (Contractor),
the City Engineer has examined the work and recommends that the Project be accepted;
and
WHEREAS, the final contract amount for the Project is $160,818.41; and
WHEREAS, the Contractor has previously been paid $152,777.49, leaving a
balance of $8,040.92; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $8,040.92 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 7th day of February 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
Prepared by Robert Schiesl City of Dubuque Engineering 50 W. 13`h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131h St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2021 PAVEMENT
MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2021 Pavement Marking Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $160,818.41.
Dated this 1 st day of February 2022.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 1st day of February 2022.
Adrienne N. Breitfelder, City Clerk