Amendment to Master Co-location and Shared Services Agreement with ImOn Communications LLC Chaplain Schmitt IslandCity of Dubuque
City Council Meeting
Consent Items # 13.
Copyrighted
February 21, 2022
ITEM TITLE: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and I mOn Communications
LLC Chaplain Schmitt Island
SUMMARY: City Manager recommending approval of an amendment to an existing
Master Co -location and Shared Services Agreement between the City of
Dubuque and ImOn Communications LLC.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Proposed Amendment to Master Co -location and
Shared Services Agreement between the City of City Manager Memo
Dubuque and ImOn Communications LLC Chaplain
Schmitt Island-MVM Memo
Proposed Amendment City of Dubuque and ImOn
Communications LLC Chaplain Schmitt Island Memo to Staff Memo
the City Manager
Proposed Amendment to Master Co -location and
Shared Services Agreement between the City of Supporting Documentation
Dubuque and ImOn Communications LLC Chaplain
Schmitt Island
Exhibit ImOn Schmitt Island license map Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC
Chaplain Schmitt Island
DATE: February 16, 2022
Civil Engineer II Dave Ness, Information Services Manager Chris Kohlmann,
Sustainable Innovation Consultant David Lyons are recommending City Council
approval of an amendment to an existing Master Co -location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC. This
amendment involves the licensing of conduit for ImOn to provide fiber service to
Chaplain Schmitt Island.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
Dubuque
IIFlmeriw Cft
2007-2012.2013
2017*2019
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC Chaplain
Schmitt Island
DATE: February 15, 2022
INTRODUCTION
The purpose of this memo is to request approval of an amendment to an existing
Master Co -location and Shared Services Agreement between the City of Dubuque and
ImOn Communications LLC.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of "Master Agreements", where an overall legal,
structural and financial relationship is established between the City and broadband
providers and approved by City Council. Project Statements carried out pursuant to that
Master Agreement can then be quickly considered and approved.
In 2017 the City of Dubuque and ImOn entered into a Master Co -location and Shared
Services Agreement to accelerate the deployment of new broadband capacity in
Dubuque. Since then, the City and ImOn have entered into numerous amendments and
project statements that have gone well and all anticipated value to the City has been
received.
DISCUSSION
This amendment involves the licensing of conduit for ImOn to provide fiber service to
Chaplain Schmitt Island. ImOn will also install several conduit extensions for the City at
the same time to improve connectivity and services to McAleece Park Recreation
Complex, the Ice Arena and a Water and Resource Recovery Center lift station. The
market value for the collaboration to ImOn is $25,550. The market value for the
collaboration to the City is $25,550.
BUDGETIMPACT
There is no negative budgetary impact to the approval of this amendment. This
proposal generates revenue to the City and reduces its costs for providing fiber optic
connectivity to several city -sites on Schmitt Island.
ACTION STEP
This amendment supports Dubuque's Broadband Acceleration Initiative and reduces the
cost to City of providing a state-of-the-art fiber optic infrastructure. We would
respectfully request your approval and recommendation to City Council.
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Amendment to Master Co -location and Shared Services Agreement between
ImOn Communications and the City of Dubuque
Pursuant to the Master Co -location and Shared Services Agreement between City of Dubuque (CITY) and
ImOn Communications (IMON), dated February 21, 2022 and attached hereto, the Parties
hereby agree to the following PROJECT STATEMENT:
Narrative description of co -location and service sharing:
CITY will provide IMON access to 2650 feet of existing city duct (16/12mm) from the NW corner
of the intersection of Kerper Avenue and 16th Street to the vault located at the SE corner of the
Ice Arena, and as further described in Exhibit A.
- IMON will provide City with the following:
➢ Installation of 400 feet of two-inch duct from the vault located at 16th Street and Admiral
Sheehy Drive to the south side of SCADA site to the SW.
➢ Installation of 275 feet of two-inch duct to the Ice Arena from the existing vault located
between McAleece Field and the Ice Arena.
➢ Installation of 520 feet of two-inch duct to McAleece Park Recreation Complex from the
existing vault located between McAleece Field and the Ice Arena.
Charges and Payment Terms:
- As estimated, the total cost of City for fulfilling its services under this Project Statement is
$25,550.00 calculated as follows:
➢ $18,550 duct license (2650 linear feet x $7 per linear foot)
➢ $7,000 one-time license payment for access to high -cost infrastructure (16th Street River and
Levee Crossing)
- Upon completion of the three installations above, IMON shall provide City with complete cost
detail for such work and, once approved in writing by the City, may deduct such costs from the
license payment.
- The remaining amount shall be paid by IMON or applied to the accrued construction and
services account with the City.
- The term of this license is twenty (20) years beginning December 1, 2021 and running through
November 30, 2041. IMON or CITY may request up to two five-year extensions of the
agreement at the same annual cost, and such extension shall not be unreasonably denied.
Exchange of Value:
The value provided by CITY to IMON is $25,550. The value provided by IMON to CITY is $25,550.
Project Statement Accepted:
2/21 /2022
Dated:
CITY OF DUBUQUE
By:
Michael C. Van Milligan, Dubuque City Manager
Dated:
IMON COMMUNICATIONS
By:
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