Amendment to Master Co-location and Shared Services Agreement with ImOn Communications LLC Asbury Rd and Clarke DrCity of Dubuque
City Council Meeting
Consent Items # 14.
Copyrighted
February 21, 2022
ITEM TITLE: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and I mOn Communications
LLC Asbury Rd and Clarke Dr
SUMMARY: City Manager recommending approval of a new project statement and
amendment to an existing Master Agreement in place between the City of
Dubuque and ImOn Communications LLC.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Amendment to Master Co -location and Shared
Services Agreement between the City of Dubuque and
City Manager Memo
ImOn Communications LLC Asbury Rd and Clarke Dr-
MVM Memo
Agreement between the City of Dubuque and ImOn
Communications LLC Asbury and Clarke memo to the
Staff Memo
City Manager
Amendment to Master Co -location and Shared
Services Agreement between the City of Dubuque and
Supporting Documentation
ImOn Communications LLC Asbury Rd and Clarke Dr
Amendment to Master Co -location and Shared
Services Agreement between the City of Dubuque and
Supporting Documentation
ImOn Communications LLC Exhibit 1
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC
Asbury Rd and Clarke Dr
DATE: February 16, 2022
Civil Engineer II Dave Ness, Information Services Manager Chris Kohlmann,
Sustainable Innovation Consultant David Lyons are recommending City Council
approval of a new project statement and Amendment to an existing Master Agreement
in place between the City of Dubuque and ImOn Communications LLC.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
IL[yTILiWIIIIIIIIIIIIIII IIIIIIIII
Attachment
cc: Crenna Brumwell City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
Dubuque
IIFlmeriw Cft
2007-2012.2013
2017*2019
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC Asbury Rd
and Clarke dr
DATE: February 15, 2022
INTRODUCTION
The purpose of this memo is to request approval of a new project statement and
Amendment to an existing Master Agreement in place between the City of Dubuque and
ImOn Communications LLC.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of "Master Agreements", where an overall legal,
structural, and financial relationship is established between the City and broadband
providers and approved by City Council. Project Statements carried out pursuant to that
Master Agreement can then be quickly considered and approved
In 2017 the City of Dubuque and ImOn entered into a Master Co -location and Shared
Services Agreement to accelerate the deployment of new broadband capacity in
Dubuque. All Project Statements under that collaboration to date have gone well and all
anticipated value to the City is being received.
DISCUSSION
ImOn would like to undertake a new project that would add significant capacity to their
expanding Dubuque fiber network. The project would involve the licensing of certain
City conduit to accelerate ImOn's fiber -to -the -home build out through -out the
neighborhoods along Asbury Road and Clarke Drive. The market value for the
collaboration to ImOn is $277,975. The market value for the collaboration to the City is
$277,975.
BUDGETIMPACT
There is no negative budgetary impact to the approval of this Project Statement and
Amendment. ImOn will contribute an additional $277,975 to off -set the City's cost for
providing a state-of-the-art fiber optic infrastructure for the community.
RECOMMENDATION AND ACTION REQUESTED
This Project Statement and Amendment supports Dubuque's Broadband Acceleration
Initiative and reduces the cost to City of providing a state-of-the-art fiber optic
infrastructure. We would respectfully request your approval and recommendation to City
Council.
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Amendment to Master Co -location and Shared Services Agreement between
ImOn Communications and the City of Dubuque
Pursuant to the Master Co -location and Shared Services Agreement between City of Dubuque (CITY) and
ImOn Communications (IMON), dated December 28, 2021 and attached hereto, the Parties hereby
agree to the following PROJECT STATEMENT:
Narrative description of co -location and service sharing:
- CITY will provide IMON access to an existing two-inch conduit and shared vault system running
from the SW corner of the intersection of NW Arterial and Asbury Road to the SE corner of the
intersection of Clarke Drive and North Grandview Avenue estimated at 13,627 linear feet and as
show on Exhibit 1. This conduit access is valued and charged at $8 per linear foot.
- CITY will provide access to one seven -way micro -duct and shared vault system from the SW
corner of the intersection of Radford Road and Asbury Road to the SW corner of the intersection
of Asbury and St Ambrose Street and the NW corner of the intersection of Clarke Drive and
Madison Street estimated at 24,137 linear feet and as shown in Exhibit 1. This conduit is valued
and charged at $7 per linear foot.
Charges and Payment Terms:
As estimated, the total cost of City for fulfilling its services under this Project Statement, which
shall be applied to the accrued construction and services account with the City, is $277,975
(13,627 If x $8 and 24,137 x $7 = $277,975)
Twenty (20) year term beginning February 1, 2022 and running through January 31, 2042. IMON
or CITY may request up to two five-year extensions of the agreement at the same value, and
such extension shall not be unreasonably denied.
Exchange of Value:
The value provided by CITY to IMON is $277,975. The value provided by IMON to CITY is $277,975.
Project Statement Accepted:
Dated:
CITY OF DUBUQUE
.'.a2
Dated: December 28, 2021
IMON COMMUNICATIONS
32
l Digitally signed by Patrice M.Carroll
Patrice M. Carrol
Date: 2021.12.28 09:00:28-06'00'
Michael C. Van Milligan, Dubuque City Manager Patrice Carroll, CEO
Exhibit 1
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