Stumps / Sidewalks Project Three_InitiateCopyrighted
February 21, 2022
City of Dubuque Items to be set for Public Hearing # 2.
City Council Meeting
ITEM TITLE: Stumps / Sidewalks Project Three
SUMMARY: City Manager recommending City Council adopt the resolution
preliminarily approving the proposed plans, specifications, form of
contract, and construction estimate; establishing the date of the public
hearing for March 7, 2022; and authorizing the City Engineer to advertise
for bids for the Stumps / Sidewalk Project Three.
RESOLUTION Stumps / Sidewalks Project Three: preliminary approval
of plans, specifications, form of contract, and estimated cost; setting date
of public hearing on plans, specifications, form of contract, and estimated
cost
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for March 7,
DISPOSITION: 2022Suggested Disposition:
FIN ik[91:ILyil21ZIII &]
Description Type
Stumps / Sidewalks Project 3-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Stumps / Sidewalks Project Three
DATE: February 16, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the resolutions
preliminarily approving the proposed plans, specifications, form of contract, and
construction estimate; establishing the date of the public hearing for March 7, 2022; and
authorizing the City Engineer to advertise for bids for the Stumps / Sidewalk Project
Three.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 15, 2022
RE: Stumps / Sidewalks Project Three
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Stumps / Sidewalk Project Three.
BACKGROUND
Iowa Code and Dubuque's City ordinance states that the abutting property owner is
responsible for all maintenance in the area between the property line and the back of
curb. City policy is property owners are required to replace sidewalks that are defective
no matter what has caused the defect. When the City is notified of a sidewalk defect a
notice is sent to the abutting property owner. The property owner is provided a time
frame to correct the defect(s). If a property owner fails to correct a defect the City
intervenes, corrects the defect, and assesses the property owner for the project.
There is an exception regarding sidewalks disturbed by street trees a second time. If the
sidewalk has been replaced by the abutting property owner once due to a tree heaving
or affecting the sidewalk, the City warrants any future sidewalk replacement caused by
the tree. Upon a repeat instance, the City repairs the sidewalk.
A change in policy adopted May 17, 2021, allows for Engineering Department to have a
combined stump/sidewalk replacement project with the City paying for the sidewalk
repairs instead of the abutting property owner the first time and all subsequent times it
may occur.
In 2021 the City was able to contract out and remove approximately 200 diseased or dead
ash tree stumps and replaced necessary defective sidewalk and curb.
DISCUSSION
The Stumps / Sidewalk Project Three will provide for the removal of 101 tree stumps and
replacement of abutting sidewalks and curb in defective locations. Stumps sizes range from
12 to 90 inches in diameter. The sidewalk replacement behind the trees is approximately
40 to 100 square feet depending on the location.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
February 21, 2022
February 24, 2022
February 24, 2022
March 7, 2022
March 10, 2022
March 21, 2022
July 29, 2022
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the Stumps / Sidewalk Project Three. I further recommend
establishing the date of a public hearing and authorize the City Engineer to advertise for
bids for the Project.
BUDGETIMPACT
The preliminary estimate of probable costs for the Stumps / Sidewalk Project Three is
as follows:
Description
Cost Estimate
Construction
$ 159,732.40
Contingency
15,973.24
Engineering Design and Administration
17,570.56
Total Construction Cost Estimate
$ 193,276.20
The funding summary is as follows:
CIP
Fund Description
Fund Amount
1022830
Tree Removal & Replacement
$ 100,255.76
3002849
Pavement Rehab Concrete Streets
$ 93,020.44
Total Project Funding
$ 193,276.20
The Pavement Rehab Concrete Streets CIP is recommended for funding the sidewalk
and curb and gutter portion of the project. The remainder of the Pavement Rehab
Concrete Streets CIP will be used on N. Grandview Ave. between Loras Blvd. and
Rosedale Ave. to address defective pavement.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the Stumps / Sidewalk Project Three.
E
cc: John Klostermann, Public Works Director
Stephen Fehsal, Park Division Manager
Jon Dienst, Civil Engineer II
Prepared by Jon Dienst City of Dubuque 50 W 1311 Street Dubuque IA 52001 (563) 589 4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 63-22
STUMPS / SIDEWALKS PROJECT THREE
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Stumps / Sidewalk Project Three in the estimated amount $159,732.40, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 7th day of March, 2022, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 61h Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, adopted and approved this the 215t day of February 2022.
Attest: Brad M. Cavofiigli, Mayor
Adrienne N. Breiffelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE STUMP / SIDEWALKS PROJECT
THREE
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Stumps / Sidewalks Project Three in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 71" day of March 2022, in
the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6tn
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Removal of one -hundred -one (101) tree stumps and replacement of
sidewalk at most of these locations. Stumps range in size from 12 to 90
inches in diameter. Sidewalk replacement behind the trees is roughly 40
to 100 SF in replacement, depending on location.
Any visual or hearing -impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 21st day of February 2022.
Adrienne N. Breitfelder, City Clerk