Minutes_Library Board of Trustees 12.16.21Copyrighted
February 21, 2022
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 2/3, 2/7, and 2/9; Civil Service Commission
of 2/3; Historic Preservation Commission minutes of 1/20; Library Board
of Trustees of 12/16; Library Board of Trustees Update of 1/27; Parks
and Recreation Commission of 10/12, 12/14, 1/11, and 2/8; Zoning
Advisory Commission of 2/2; Zoning Board of Adjustment of 1/27; Proof
of Publication for City Council proceedings of 1/18.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 2/3/22
City Council Proceedings of 2/7/22
City Council Proceedings of 2/9/22
Civil Service Commission Minutes of 2/3/22
Historic Preservation Commission Minutes of 1/20/22
Library Board of Trustees Minutes of 12/16/21
Library Board of Trustees Update of 1/27/22
Parks and Recreation Minutes of 10/12/21
Parks and Recreation Minutes of 12/14/21
Parks and Recreation Minutes of 1/11/22
Parks and Recreation Minutes of 2/8/22
Zoning Advisory Commission Minutes of 2/2
Zoning Board of Adjustment Minutes of 1/27/22
Proof of Publication for City Council Proceedings of
1 /18/22
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library O1?1G11V4jZ g b ary
Board of Trustees
Meeting Minutes December 16, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:04 p.m. on Thursday, December 16, 2021.
Present: Vice President Greg Gorton, Secretary Rose Kramer; Trustee Robert
Armstrong, Trustee Victor Lieberman, Trustee Christy Monk, Trustee Patty
Poggemiller, Director Nick Rossman, and Administrative Assistant Denette Kellogg.
Excused: Board President Pam Mullin
1. Vice President Gorton called the meeting to order at 4:04 p.m.
"Moved to adopt the meeting agenda of December 16, 2021. "
Motion: Kramer
Second: Armstrong
Vote: Aye — 6; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of November 18, 2021.
Wo ved to appro ve the Board Minutes of No vember 18, 2021. "
Motion: Poggemiller
Second: Monk
Vote: Aye-6; Nay— 0
3. Board President's Report:
— The Board reviewed the Communication with the Dubuque City Council for
November 2021.
"Moved to receive and file the Communication with the Dubuque City
Council from November 2021. "
Motion: Monk
Second: Lieberman
Vote: Aye — 6; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
end of November marks 42% of the fiscal year. Expenditures were at 37%
and revenue generated was at 28% of projections.
2) Library Use — Rossman reported November saw an 11 % increase in the
number of visitors, a 24% increase in computer and Wi-Fi use, but
circulation numbers are down again in November. A significant decrease in
the number of DVD and Blu-ray checkouts seen in November, as well as
extra closed dates are the likely main factors.
Curbside visits to pick up materials were 96 in November.
3) Library Marketing Report — Rossman reported that in November, our digital
movie service Kanopy was promoted. A 22% increase of usage was
reported in November over October.
4) Project/Events/Programs Update — Rossman reported on the following:
- The joint program with Dubuque Museum of Art: Live Q & A with Author
Tim O'Brien and Filmmaker Aaron Mathews held by the Library was well
attended. Positive feedback about the program was received from both
Gary Stoppelman and Margi Buhr at the museum.
- Some of the Library's larger in -person youth programs were cancelled
due to COVID in November. The decision was based on advice from the
City of Dubuque Health Services Department.
- Despite COVID, we have seen some nice attendance numbers for our
programs. Over 1,000 attendees attended nearly 50 programs in
November.
- The Library's Annual Christmas Tree Lighting Event held on December
4, 2021 was standing room only. The 89 attendees sang along with the
Dubuque Senior High School Madrigal Singers and helped count down
to the tree lighting.
5) Grants Update — Rossman reported he submitted the final report for the
Dubuque Racing Association (DRA) grant: Programs to People. The final
project cost for the project was $10,230. The DRA funded $7,672 with the
remaining 25% funded by the Carnegie -Stout Public Library Foundation.
The Library partnered with the Winter Farmer's Market to bring the
Programs to the People project to the Kennedy Mall on December 4. Staff
showed off the new ukuleles and displayed the Cricut; and, the many
creative opportunities available at the Library.
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Rossman reported that the Art Audio Tour Project funded by the Library
Foundation is nearly completed. He shared a draft of the self -guided art
tour brochure with this project to launch soon.
6) Library Clerk Schedule Discussion — Rossman reported on the challenge to
hire and retain library clerks, an entry-level hourly position. He provided the
Board information on the current wage schedule as well as fiscal year wage
estimates with sample increases.
Rossman explained that the first step in moving forward with consideration
of wage increases is to get support from the Board, then approach the City
Human Resources Department to review. He reported that the City Human
Resources would be conducting a salary comparison study in 2022 of all job
levels.
The Board agreed that the salary information provided is not competitive in
the community and agreed to work with the City's study with more urgent
emphasis on all the Library's entry-level positions.
The Board agreed to express to the City that the Library Board supports the
salary comparison study. Rossman reported he is scheduled to meet with
the City Manager in January and will express the Board's wage concern of
all Library entry-level positions along with support of the salary comparison
study to be completed by City Human Resources and report to the Board.
7) Bequest — Rossman reported on receipt of $4,129.94 for a bequest from the
Maxine A. Griep Trust to C-SPL. The Board agreed to deposit these funds in
the General Gift Trust and earmark these funds for restoration of the
Library's artworks and updates for the art audio tour.
B. Comment Cards — No comment cards were received.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report,
Projects/Events/Programs Report, Grants Update, Library Clerk Wage
Schedule Discussion, and Bequest to the Library. "
Motion:
Kramer
Second .•
Monk
Vote:
Aye — 6; Nay — 0
5. Action Items: Library Expenditures FY 2022, Period Five — The Board reviewed
three itemized reports of FY 2021, November period five expenditures that includes
both purchase orders and purchase cards expenditures for review, and the second
detailed report that breaks down a sub -total of the operational expenditures by
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account code. The Gifts Trusts period four and five reports includes both receipts
and expenditures for the gifts trusts for the Board review.
"Moved to approve the Library expenditures for FY 2022 period five;
and the Gifts Trusts expenditures for FY 2022 period four and period five, "
Motion: Poggemiller
Second: Monk
Vote: Aye — 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:56 p.m.
Motion to adjourn, "
Motion: Monk
Second: Poggemiller
Vote: Aye — 6; Nay — 0
Rosemary Kamer, Board Secretary
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