City Attorney's Office (Legal Services) Fiscal Year 2023 Budget Copyrighted
March 2, 2022
City of Dubuque Public Hearings # 1.
Special Meeting
ITEM TITLE: CityAttorney's Office (Legal Services) Fiscal Year 2023 Budget
Presentation
SUMMARY:
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
City Attorney's Office (Legal Services) Policy Budget Supporting Documentation
Book
Presentation_Uploaded 3.2.22 Supporting Documentation
Legal
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LEGAL DEPARTMENT
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 793,884 799,984 794,983 (0.6)%
Supplies and Services 135,286 239,782 225,730 (5.9)%
Machinery and Equipment 355 3,185 — 0.0 %
Total 929,525 1,042,951 1,020,713 (2.1)%
Resources
Administrative Overhead Recharges 516,722 526,580 510,961 (3.0)%
Reimbursements 4,361 177 0 0.0 %
County Revenue 3,800 3,000 3,800 26.7 %
Total 524,883 529,757 514,761 (2.8)%
Property Tax Support 404,642 513,194 505,952 (7,242)
Percent Increase (Decrease) (1.4)%
Personnel -Authorized FTE 5.62 5.62 5.62
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
—°/o from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is unchanged
from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$1,760 or 3.04%.
4. Overtime expense is decreased from $3,000 in FY 2022 to $1,000 in FY 2023. FY 2021 Actual was
$2,036.
5. Five-Year Retiree Sick leave payout decreased from $8,893 in FY 2022 to $5,493 in FY 2023.
6. The FY 2023 budget includes the following changes to the personnel complement:
a. 1.00 FTE Paralegal [GE-29] was reclassified to 1.00 FTE Legal Administrative Assistant
[GE-27] which was a reduction of .
b. 1.00 FTE Paralegal [GE-29] was reclassified to 1.00 FTE Paralegal [GE-32] which was an
increase of$5,466.
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Supplies & Services
7. Subscriptions decreased from $14,277 in FY 2022 to $13,417 in FY 2023 based on FY 2021 Actual
plus 33%.
8. Damage Claims decreased from $120,892 in FY 2022 to $105,973 in FY 2023 based on a five year
average of actual claims paid (FY 21 $55,908, FY 20 $172,087, FY 19 $158,232, FY 18 $108,231,
FY 17 $35,409). The City reimburses lowa Communities Assurance Pool (ICAAP) up to $20,000 per
claim.
9. Education and Training decreased from $17,500 in FY 2022 to $8,000 in FY 2023 due to moving
$9,500 to the conferences line item.
10. Conferences increased from $9,130 in FY 2022 to $18,630 in FY 2023 due to moving $9,500 from
the conferences line item.
11. Administrative Judge is unchanged from $14,724 in FY 2022 to $14,724 in FY 2023. This line item
represents the cost for human rights complaint investigations including the public hearing expense
for an administrative law judge. A portion of this line item will be used to cover the ALJ expense
associated with a pilot program on animal licensing and diverting citizens from Court with its high
costs in an attempt to make the process more equitable and less financially burdensome on
citizens.
12. Rental of Space increased from $27,106 in FY 2022 to $27,725 in FY 2023. This line item includes
parking for the City Attorney, Assistant City Attorney, Senior Counsel, and Civil Rights Specialist
($3,551) and office rent ($24,174).
Revenue
13. Revenue received from Enterprise Funds for administrative overhead charges decreased from
$526,580 in FY 2022 to $510,961 in FY 2023.
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CITY ATTORNEY'S OFFICE
The mission of the City Attorney's Office is to provide legal counsel to the City Council, City Manager,
and all officials and departments of the City in matters relating to their official duties so that the City
delivers excellent municipal services that support urban living and a sustainable City plan for the
community's future and that facilitate access to critical human services which result in financially sound
City government and citizens getting services and value for their tax dollar.
IVlayor and
City Co�n�il
City �it� ��ty Clerk
At�o�ney Manager
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE
LEADING TO OUTCOMES
People Planning
Cross-training among the City Attorney's The City Attorney's Office provides
Office staff delivers quality customer counsel and direction to all City
service and allows staff to deliver services departments so that they may perForm
that exceed citizen expectations. duties and responsibilities to ensure
Investment in training allows a high- economic prosperity, environmental/
quality, knowledgeable, and informed ecological integrity, and social/cultural
workforce. vibrancy throughout the community.
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Partnerships
Staff of the City Attorney's Office volunteer with numerous local and state partnerships to implement
the City Council's community vision. Staff also develops and implements processes that help provide
solutions for community challenges and opportunities.
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CITY ATTORNEY'S OFFICE
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 5.62 5.62 5.62
Resources and Property Tax Support
$750,000
$516,722 $513,194
$500,000 $526,58
�$510,961 $404,642 $505,952
$250,000
$4,400 $3,000 $3,000
$0
Admin Overhead Property Tax County Revenue
from Enterprise Support
Funds
� FY 2021 Actual FY 2022 Budget FY 2023 Requested
The City Attorney's Office is supported by 5.62 full-time equivalent employees. Overall, the
department's expenses are expected to decrease by 2.1% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$793,884
Employee Expense $799,984
$794,98�
$135,286
Supplies and Services $239,782
$ 730
$355
Machinery and Equipment $3,185
$—
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
FY 2021 Actual FY 2022 Budget � FY 2023 Requested
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CITY ATTORNEY'S OFFICE
Mission & Services
The City Attorney's Office represents the City in all cases and processes all claims and suits for and
against the City and provides written opinions to the City Council, boards and commissions, the City
Manager, and City departments. The City Attorney's Office assists in the preparation and review of legal
documents, legislation, and other matters in which there is a City interest. The City Attorney's Office
provides legal counsel to the City Council, City Manager, and all officials and departments of the City in
matters relating to their official duties. The CAO also prosecutes ordinance and traffic violations,
represents City boards and commissions, provides advice on legal opinions to officials, department
managers, and City employees, and drafts legal documents, memoranda, and opinions.
Position Summary
FY 2023
Paralegal 1.00
Legal Admin Assistant 1.00
Assistant City Attorney 1.00
City Attorney 1.00
Senior Counsel 0.62
Civil Rights Specialist 1.00
Total FT Equivalent Employees 5.62
Performance Measures
City Council Goal: Financially Responsible, High-Performing Government
Dept. Objective: Provide timely, cost-efficient, quality services to residents and assist
1 businesses and organizations with promoting workplace diversity.
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Human Rights Cases - # of
businesses/organizations N/A 15 13 14 I�
affected
Municipal Infractions - % of C��
Defendants who admit 80% 67% 67% 70°/o
violations*
Claims N/A 74 43 59 N/A
2 Dept. Objective: Provide timely, cost-efficient, and quality counsel, legal assistance and
representation, and protection of human rights within City departments and divisions.
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Continuing Legal Education -# 100 61.5 77.5 100 �
annual hours attended
Petition Properties -#of 4 5 5 13 �
properties acquired**
Development Agreements*** 7 5 3 4 �
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*Purchase Agreements - FY21: Hendricks Feed & Seed Co. Inc.$1,699,000.00 purchase price; River
City Development Group LLC $4,218,750.00 purchase price.
**Franchise Agreements - FY21: Soo Green HVDC Link Projectco, LLC. Value to the City ranges from
$1,125,000.00 through $1,608,075.00; Interstate Transmission Company.
***Development Agreements - FY20: Duluth Holdings, Inc., $15,000,000.00 capital investment,
$8525.00 purchase price; Gardens of Dubuque, $10,500,000.00 capital investment; Gavilon Grain, LLC
(2 leases), $559,601.00 annual rent; Roshek Property, LLC and Cottingham & Butler, Inc.,
$2,850,000.00 capital investment; Carich, $1,500,000 capital investment. FY21: MBMSD, LLC
$136,040.50 purchase price, $750,000.00 capital investment; Affordable Housing Network, Inc.
$350,000.00 capital investment; Setzer Properties DBQ, LLC. $22,500,000.00 capital investment,
$5,144,588.00 purchase price.
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Recommended Operating Revenue Budget - Department Total
76 - LEGAL SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 46205 COLTNTY SHARE 3,800 3,000 3,800
46 LOCAL GRANT AND REIMBURSE-Total - 3,800 3,000 3,800
100 53201 RGFUNDS 4,361
100 53403 IA D1STRICT COURT FINES 40 40
100 53620 REIMBURSEMENTS-GENERAL 137 137
53 MISCELLANEOUS -Total 177 4,361 177 -
100 59610 FR WPC OPERATING 165,986 171,100 174,365 169,192
100 59620 FR STORMWATER OPERATING 45,895 51,330 52,309 50,758
100 59630 FRPARKINGOPERATING 21,553 22,243 22,667 21,995
100 59640 FR WATER UTILITY 35,970 27,376 27,898 27,071
100 59670 FR RGFUSE COLLECTiON 149,802 159,123 162,159 157,349
100 59940 FRDMASWA 82,990 85,550 87,182 84,596
59 TRANSFER IN AND INTERNAL -Total 502,196 516,722 526,580 510,961
LEGAL SERVICES -Total 502,373 524,883 529,757 514,761
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Recommended Operating Expenditure Budget - Department Total
76 - LEGAL SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 478,371 481,826 501,298 494,342
100 61020 PART-TIME EMPLOYEES 127,417 122,906 ll5,160 118,905
100 61030 SEASONAL EMPLOYEES 3,528
100 61050 OVERTIME PAY 4,970 2,036 3,000 1,000
100 61085 SELF QUARANTINE HEALTH - 725 - -
100 61091 SICK LEAVE PAYOFF 14,968 17,294 8,893 5,493
100 61092 VACATION PAYOFF 8,409
100 61095 PARENTAL LEAVE 12,431 801
100 61096 50%SICK LEAVE PAYOUT 1,164 834 1,164 834
100 61310 IPERS 58,808 57,423 58,644 58,593
100 61320 SOCIAL SECURITY 44,896 44,082 45,081 47,508
100 61410 HEALTHINSURANCE 43,560 49,184 58,644 60,404
100 61415 WORKMENS'COMPENSATION 1,456 1,629 1,261 1,229
100 61416 LIFE INSURANCE 298 294 311 230
100 61640 SAFETY EQUIPMENT 143 252
100 61651 MEALS NO OVERNIGHT 14
100 61655 CAR ALLOWANCE 6,212 6,190 6,256 6,445
100 61660 EMPLOYEE PHYSICALS 272 272
61-WAGES AND BENEFITS 798,507 793,884 799,984 794,983
100 62010 OFFICE SUPPLIES 1,565 990 1,100 990
100 62030 POSTAGE AND SHIPPING 953 529 972 540
100 62031 PROCESSING MATERIALS 25 102 75 102
100 62050 OFFICE EQUIPMENT MAINT 231 245 236 250
100 62061 DP EQUIP.MAINT CONTRACTS 4,497 5,755 5,755 5,263
100 62062 JANITORIAL SUPPLIES 92 43 94 43
100 62090 PRINTING&BINDING 33 33 33
100 62ll0 COPYING/REPRODUCTION 2,218 2,072 1,513 2,072
100 62130 LEGAL NOTICES&ADS 2,041 341
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 13,997 10,083 14,277 13,417
100 62190 DUES&MEMBERSHIPS 2,559 2,745 2,610 2,800
100 62208 GENERAL LIABILITY INSURAN 2,368 2,303 2,442 3,228
100 62211 PROPERTY TAX 7,234 7,281 7,379 7,427
100 62221 DAMAGE CLAIMS 172,087 55,908 120,892 105,973
100 62230 COURT COSTS&RECORD FEES 301 ll 5 150 ll 5
100 62310 TRAVEL-CONFERENCES 2,400 1,533 9,130 18,630
100 62320 TRAVEL-CITY BUSINESS 758 1,000 1,000
100 62340 MILEAGE/LOCAL TRANSP 253 - 283 283
100 62360 EDUCATION&TRAINING 6,808 364 17,500 8,000
100 62411 UTILITY EXP-ELECTRICITY 1,473 1,743 1,547 1,441
100 62412 UTILITY EXP-GAS 538 685 538 536
100 62421 TELEPHONE 4,486 4,943 4,486 4,943
100 62424 RADIO/PAGER FEE 316 323 335 342
100 62433 CUSTODIAL SERVICES 4,445 4,485 4,555 4,713
100 62436 RENTAL OF SPACE 25,285 26,427 27,106 27,725
100 62663 SOFTWARE LICENSE EXP 55 12 55 12
100 62667 DATA SERVICES 760 1,028 554 1,028
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FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62713 LEGAL SERVICES 4,372 3,160
100 62714 ADMINISTRATIVE JCTDGE 3,839 2,412 14,724 14,724
100 62756 EMPLOYEE RECOGNITION 100 — 100 100
62-SUPPLIES AND SERVICES 266,091 135,286 239,782 225,730
100 71120 PERIPHERALS,COMPUTER 42 55
100 71124 COMPUTER 3,047
100 71211 DESKS/CHAIRS 4,085 300 525
100 72418 TELEPHONE RELATED 1,363 2,660
71-EQUIPMENT $8,537 $355 $3,185 $0
76-LEGAL SERVICES TOTAL $1,073,134 $929,525 $1,042,951 $1,020,713
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Recommended Expenditure Budget Report by Activity & Funding
Source
76-LEGAL SERVICES
LEGAL SERVICES -76100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 355 3,185 —
SUPPLIES AND SERVICES 135,286 239,782 225,730
WAGES AND BENEFITS 793,884 799,984 794,983
LEGAL SERVICES 929,525 1,042,951 1,020,713
LEGAL SERVICES TOTAL $929,525 $1,042,951 $1,020,713
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
76 LEGAL DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 430 GE-32 PARALEGAL 2.00 $125,517 1.00 $ 62,764 1.00 $ 68,450
100 600 GE-42 ASSISTANT CITYATTORNEY 1.00 $144,563 1.00 $146,715 1.00 $ 97,698
100 625 CONT CITYATTORNEY 1.00 $174,054 1.00 $179,275 1.00 $185,110
100 625 GE-32 CIVIL RIGHTS SPECIALIST 1.00 $ 63,387 1.00 $ 67,903 1.00 $ 73,982
100 225 GE-27 LEGALADMINASSIST — $ — 1.00 $ 44,641 1.00 $ 69,102
TOTAL FULL TIME EMPLOYEES 5.00 $507,521 5.00 $501,298 5.00 $494,342
61020 Part Time Employee Expense
100 4477 Contract SENIOR COUNSEL 0.62 $113,483 0.62 $115,160 0.62 $118,905
TOTAL PART TIME EMPLOYEES 0.62 $113,483 0.62 $115,160 0.62 $118,905
TOTAL LEGAL DEPARTMENT 5.62 $621,004 5.62 $616,458 5.62 $613,247
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Legal Services-FT
10076100 61010 100 625 CONT CITYATTORNEY 1.00 $174,054 1.00 $179,275 1.00 $ 185,110
ASSISTANT CITY
10076100 61010 100 600 GE-42 ATTORNEY 1.00 $144,563 1.00 $146,715 1.00 $ 97,698
10076100 61010 100 3600 GE-32 PARALEGAL 2.00 $125,517 1.00 $ 62,764 1.00 $ 68,450
10076100 61010 100 4440 GE-27 LEGALADMIN ASSIST — $ — 1.00 $ 44,641 1.00 $ 69,102
CIVIL RIGHTS
10076100 61010 100 GE-32 SPECIALIST 1.00 $ 63,387 1.00 $ 67,903 1.00 $ 73,982
Total 5.00 $507,521 5.00 $501,298 5.00 $ 494,342
Legal Services -PT
10076100 61020 100 4477 CONT SENIOR COUNSEL 0.62 $113,483 0.62 $115,160 0.62 $ 118,905
Total 0.62 $113,483 0.62 $115,160 0.62 $ 118,905
TOTAL LEGAL DEPARTMENT 5.62 $621,004 5.62 $616,458 5.62 $ 613,247
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City Attorney's Office
The mission of the City Attorney's Office is to provide
legal counsel to the City Council, City Manager, and
all officials and departments of the City in matters
relating to their official duties so that the City delivers
excellent municipal services that support urban living
and a sustainable City plan for the community's future
and that facilitate access to critical human services
which result in financially sound City government and
citizens getting services and value for their tax dollar.
City Attorney's Office (5.62 Full-Time Equivalents)
Crenna Brumwell Shante Weston
City Attorney Civil Rights
Specialist
Barry Lindahl Jenny Messerich
Senior Counsel Paralegal
Vacant Joni Medinger
Assistant City Attorney Legal Administrative
*Offer accepted Assistant
. � _ �
1 ! � '
505 952 7 . 53
�
Net Operating Average homeowner's*
Property Tax property tax cost for the
Support Request City Attorney's Office
(*Avg. home value of $159,503)
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FISCAL YEAR 2022 HIGHLIGHTS ONGOING
�
P ROJ ECTS AN D F UTU RE I N ITIATIVES
�
■ ■
• Housing Tax Increment Financing Districts
• Voluntary Compliance Agreement
• Rent to Own
• Enforcement of Nuisance Ordinance Standards
• Property Acquisitions
• Property Tax Appeals (5 appeals in 2021 ; 2 resolved and 1 pending)
• Water and Other Utility Extensions
• Pre-Annexation Agreements / Negotiation of Utility Extensions
• Enhanced Neighborhood Support
• Boards and Commissions Support
• Litigation
• Equitable Fine and Fee Reform
PRIOR YEAR ACCOMPLISHMENTS
. . - . _ . . . . , . . . . _ .
Hendricks Feed & Seed Co. Inc. Gardens of Dubuque
River City Development Group/Webber CaRich Properties
Soo Green HVDC Link Project Affordable Housing Network, Inc.
Interstate Transmission Company (BIShOpS BIOCk)
DRA Amended Lease MBMSD, LLC
Fiber Agreements
Mystique Ice Arena
Vaassen Certiorari
NAACP Amended Agreement
School Resource Officer Agreement
1 � 1
FY 24 Actual
FY 21 Actual
FY 22 Estimate
o �0 2� 30 40 5o so 7o so
�
Criminal Civil
Violations of City of Dubuque Code of Ordinances
Red light, traffic control device, Police: Social host, prohibited
failure to maintain control , noises, under the influence;
speeding , unlawful passing of Animal Control : pet license,
school bus, reckless driving , etc. vaccination , running loose;
Building and Housing :
I nternational Property
Maintenance Code, rental
licensing , vacant/abandoned
property
1 � 1
Dubuque Human Riqhts Commission lowa Civil Riqhts Commission
Closed 8 cases, including investigation Defense of complaints filed against the
and interviews, resulting in 3 City
administrative closures, 1 mediation , 1 • 1 Department of Housing and
no jurisdiction , and 3 referrals to the Urban Development
lowa Civil Rights Commission • 5 lowa Civil Rights Commission
PETITION PROPERTIES
■ ■
3
/ 6
❑ E�aluating
❑ Petition Filed
❑ Awarded �Disposition Pending)
� Awarded (Property Sold}
23
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� � 70
61 .5 60
60 '
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40
30
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10
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FY 24 Ac#ual FY 2'I Actual FY 22 Estimate
www.cityofdubuque.org/260/City-Attorney