City Council Fiscal Year 2023 Budget Presentation Copyrighted
March 2, 2022
City of Dubuque Public Hearings # 6.
Special Meeting
ITEM TITLE: City Council Fiscal Year2023 Budget Presentation
SUMMARY:
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Policy Budget Book Supporting Documentation
City Council
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CITY COUNCIL
FY 2021 FY 2022 FY 2023 Fro�m FY 022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 81,944 85,453 90,419 5.8%
Supplies and Services 27,490 64,328 64,797 0.7%
Machinery and Equipment 855 350 — 0.0%
Total 110,289 150,131 155,216 3.4%
Resources
Reimbursements 180 1,211 180 -85.1%
Total 180 1,211 180 -85.1%
Property Tax Support 110,109 148,920 155,036 6,116
Percent Increase (Decrease) 4.1%
Personnel -Authorized FTE 3.50 3.50 3.50
Significant Line Items
Employee Expense
1. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
2. FY 2023 employee expense reflects a 5.81% compensation increase effective January 1, 2022.
At the 2004 City Council Goal Setting, the City Council determined that a Salary Compensation
Task Force should be utilized for the purpose of recommending changes to Mayor and City
Council salaries. The Task Force is comprised of seven citizen representatives that each
Council Member personally selects. The Salary Compensation Task Force recommended the
increase at the July 21, 2021 council meeting and was subsequently approved.
Supplies & Services
3. Conferences is unchanged from $26,058 in FY 2022 to $26,058 in FY 2023. This line item
includes City Council members and mayor to attend the Race in the Heartland conference
($420). This line item also includes $3,473 per City Council member ($20,838) for conferences,
meetings and travel and $4,800 for the Mayor for conference travel, including attendance at the
US Conference of Mayors meetings. It is believed that greater expectations for regional, state
and federal cooperation include some level of participation in the following: National League of
Cities, lowa League of Cities, lowa Department of Economic Development SMART Conference,
lowa League Legislative Days, and other meetings that occur on issues or initiatives throughout
the year. In addition to these funds, members of the City Council may participate in the Chamber
of Commerce Annual Washington DC Fly-in. Funding for that trip is located in the Economic
Development budget.
93
4. City Business Travel is unchanged from $7,000 in FY 2022 to $7,000 in FY 2023. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
5. Dues and Memberships decreased from $19,782 in FY 2022 to $19,746 in FY 2023. This line
item is based on the actual cost of the membership to lowa League of Cities$14,513 and US
Conference of Mayors $5,269.
Revenue
6. Reimbursement Revenue decreased from $1,211 in FY 2022 to $180 in FY 2023 based on FY
2021 Actual. This line item represents reimbursements for Mayor speaking engagements.
94
CITY COUNCIL
Dubuque operates under the council-manager form of local government, which combines the political
leadership of elected officials in the form of a city council, with the managerial experience of an
appointed local government manager, the city manager.
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 3.50 3.50 3.50
Resources and Property Tax Support
200,000
100,000
0
Operating Revenue Property Tax Support
� FY 2021 FY 2022 FY 2023
The City Council is supported by 3.50 full-time equivalent employees, which accounts for 58.25% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
3.39% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$81,944
Employee Expense $85,453
$90,419
$27,490
Supplies and Services $64,328
$64,797
$855
Machinery and Equipment $350
$—
$0 $20,000 $40,000 $60,000 $80,000 $100,000
FY 2021 FY 2022 � FY 2023
95
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BRAD M,CAYANA6H .. ,. .,,;�5 DAYID T.RES�a��rz SUSdh;n.FARBER LAIIRA 1,ROIISSELL DANNY�.�e'R�f�l{ VACANT POSIiION
� MAYOR pT-LARGE pT-LARGE 15T WAR� 2N�WAR� 3R�WAR� 4TH WAR�
Over the course af three sessians in August,City Council memhers affirmed the 15-
year vision statement and missian statement and identified eight five-year gaals far
the city. They also identified top and high priorities for a 2021-2023 policy agenda as
well as in-progress projects and capital prajects for 2021-2023.
;�1����
Robus#Local Economy: Diverse Businesses and.Tobs with Econamic Prdsperity
Vibran#�ammunity: Healthy&Safe
Livahle Neighhorh�ods and N�using: Great P1ace ta Live
F`inancially Resp�nsible,I-3igh-Perfarmance City Organizatian:
S�stainable, Equitable, and Effective Service Delivery
S�xstainable Envirnnmen#:Preserving and Enhancing Natural Resources
Partnership far a Bet#er Dubuque:
Building Our Carnmunity that is Viable, Livable, and Equitable
Diverse Arts,G�xlture,Parks, and Recreatinn Experiences and Activities
�annected�ammunity:
Equital�le Transportatian, Technolagy Infrastructure, and Mability
96
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��36 �Tision �tatement
Dubuque �03� is a �ustainable and re�ilient
city, an inclusive and equital�le carnrnunit� E
vwhere ALL are vtrelc�rne. Dul�uque 203G
has preser�red �ur NIasterpiece �n the
IvIississippi, �ias a str�ng, diverse ecan�rn� -�..� a�
a�d.�x�a��iira.� co��ec���it�,,.,�ur�.,�re�_L���t�y.
�
i3ra � e neig
�Yssi�n: ��a�err�� .
Dubuq�e ci�ty ga�rernmen� i�pr�gres��i���and
,
hnancia�lly s�und��nrith re�id���� recei�ri�ng
.
�ralue far their ta� dallars and achie�ring -
gaals through par�nerships. Dubuque�i�y
gavernrnent's mission is.tr�.deliver e�celtent
municipal services that support urban
living; cantribute ta an equitable, sustainable
city�plan far the cammunity`s future� and �� �� __ . -
facilitate access ta critical human ser�rices_
.n�� �
P�I i�� �genda
Palic� agenda items are issue�that need directian ar a palicy decisian b�the
Cit� Cauncil, ar need a majar funding decisian by the Cit� Cauncil, ar issue�that
need Cit� Council leadership in the community or with other ga�ernmental
b�dies. The palic� agenda is di�ided into t�p pri�rities and high priorities.
1 1 • � ' • 1 1 � ' •
� � .- � . .-
• Chaplain Schmitt Island Master Plan • Bee Branch VUatershed Project; Next Steps
Implementation
• Childcare Initiative
• City Information & Network Security
+ Gommunity Broadband Expansion
• Equitable Paverty Prevention & Reductian
Plan Implementation + Complete Streets Concept Implementation;
16th St.lElm St.fl4th St. Railroad Overpass
• Federal Infrastructure Program Preparation Project
• Five Flags Center birection • Comprehensive Parks Master Plan
• Historic �uilding RehabilitationlPreservation • Imagine bubuque Implementation
+ 5ewer System Infrastructure Upgrade + West End Fire Station
�including Catfish Creek Sanitary Sewer
5ystem)
llnder each City Cauncil gaal are items listed as Nianagem�ent in Pragress and
Majar Pr�jects. Each gaal cantains Management in Pragress items and many
City Council goals als�have maj�r prajects ass�ciated.
! Managemen#in progress are items Robust Loeal Econom�
that are underway and budgeted. Management in Pragress
Staff is implernenting and providing ' �irpa�t Master Plan:kppraual
updates to City Council. • �irSeruiceExpansiontoWestern Huh
+ Business Deuelopment at the kirport
Maj�r pr�jects are pr�jects that are + Downtrnvn Parking Issues
underway and budgeted. Staff is + Duhuque Brewing&Malting Building
irnplementing and providing updates • Fa�ade Laan Pragram
t0 City COuriGi1. • Oppa�tunitp Duhuque Jah Training Pragram:Financial Suppart
I��BJOY PYCJ2CtS
+ �uhuque Riuerfrarrt Master Plan fl1S Armp Carps of Engineersl
� + Viking Cruise Destinatian Preparatian
, �
98
� # � � * � � i � --s < <� _� , , �
K
� �.
. .��:� V .. }_ 5* �-"�
� Total Debt �in millions� � �_{„
�eht is heing issued eaeh year,hut more is heing retired than issued, - — ��
soo , , r^! - —
�-.'� �=_
- Szsa,e -,J ' .:��._����■ �� _
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• :.. . .. :..... .. _ 5233,9 `
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aoo
0 1so iia,s � '� :�'. =
� . �1 ; � .
ioo E� -
�_�Fr�a2� �'� � �
so Adopted - �`'���� -�
� - "��k�
0 �ris rri� �ri� rria �ria�rxa rvsi �rxx �rxa rrxA rrss rvs6 �rx� �rxa rrza rrao�rai � � ���
i F .
�tatutor�r Deh# Lirnit Used �as of June 30� The City of Dubuque's use of debt can be
1dd This ehartshrnxs the pereentage ofstatutorydeht limit in the Fiseal compared to many average homeowners
"'°�-�. Year{FY12�22adopted hudget,By FY2�31,the Citywill heat 1896 of who borrow to buy their home. The Gity has
� borrowed mone at low interest rates to invest in
BO � the statutary deht limit, Y
� infrastructure. Unlike the federal government,
the City does not borrow money to cover
� fi0 ��� operating expenses.
� • ...,..�a.�41�
40 -
� � 1 1 �
, FY3032 ���8�6 � 1 ' M �
�� Adopted
# Project�escripti on and Amourrt�utstanding
d rris �rie rri3 rvia rria �rsa �vsi rv22 nsa rv2a rr2s �v2e rv27 n2a rv2a rraa nai 1 Sinrmwafer�mprvvemenis
, $76,527,913
2 lM`�f�er&Resvurce Recvuery Center
$57,395,444
Percentage of Legal Deh# Limi# U#ili�ed 3 ��r+�����n�
� fF�r��r��� $3Q,a69,aL8
k 4 F�rkir�g�m�rouements
aa �� �� $23,769,1&�
5x� 5 Gbwnfvwr� TtF�ncenfiues��mp�vrerrrer�fs
� � 53�c $20,177,588
� ' .. a9� a9� �� 6 5anitary Sewer�mp�vrerrrenis
. 4536
" � : .
� . . aa�c $13,3�1,86�
� aa 7 7�FRe�af�es�BondsfvBrssinesses
a � ',� 2T� $8,216,815
�, 2s�c 22�c $ �nduslrial Park Expansivns
m � $6,413,953
9 C�radco$uildir�g�vwa Finance Authority ivan
10
$3,474,349
� 14 Sfreet�mp�vrerrrenfs'
�� ��9g �L`�'~ �� �s�`� ��� ��? q�.� ��s� �6r° ��,�� �a'� $2,941,3$7
5 � o ��`� �Fb ;� �- t�''� '� Tntal $242,283,017
4'� q!
¢ '31fi2 million has heen spenl on slreel im prrn�emenls fmm 1997-2021
CN1p2J-pJ2921
99
Recommended Operating Revenue Budget - Department Total
70-CITY COUNCIL
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Titic Rcvenue Revenue Budget Budget
100 53620 REIMBURSEMENTS-GENERAL 180 180 1,211 180
53 MISCELLANEOUS -Total 180 180 1,211 180
CITY COUNCIL -Total 180 180 1,211 180
100
Recommended Operating Expenditure Budget - Department Total
70-CITY COUNCIL
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account AccountTiUe Expense Expense Budget Budget
100 61020 PART-TIME EMPLOYEES 72,443 74,009 76,920 81,400
100 61310 IPERS 5,879 6,028 7,259 7,685
100 61320 SOCIAL SECURITY 1,681 1,702 1,116 1,181
100 61415 WORKMENS'COMPENSATION 206 205 158 153
61-WAGES AND BENEFITS 80,207 81,944 85,453 90,419
100 62010 OFFICE SUPPLIES 25 105 25 105
100 62050 OFFICE EQUIPMENT MAINT 392 409 400 430
100 62061 DP EQU1P.MA1NT CONTRACTS 2,178 1,867 1,867 1,853
100 62090 PRINTING&BINDING 279 164 285 285
100 62130 LEGAL NOTICES&ADS 850 - 850 -
100 62190 DUES&MEMBERSHIPS 19,359 19,359 19,782 L9,746
100 62208 GENERAL LIABILITY INSURAN 1,760 1,722 1,824 2,409
100 62310 TRAVEL-CONFERENCES 9,024 26,058 26,058
100 62320 TRAVEL-CITY BUSINESS 612 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 50 5 79 79
100 62360 EDUCATION&TRAINING 814 548 3,500 3,500
100 62421 TELEPHONE 749 662 749 662
100 62424 RADIO/PAGER FEE 632 645 669 665
100 62667 DATA SERVICES 1,795 2,005 1,240 2,005
62-SUPPLIES AND SERVICES 38,518 27,490 64,328 64,797
100 71120 PERIPHERALS,COMPUTER 855
100 72418 TELEPHONE RELATED 14 350
71-EQUIPMENT 14 855 350 -
70-CITY COUNCIL TOTAL 118,740 110,289 150,131 155,216
101
Recommended Expenditure Budget Report by Activity & Funding Source
70-CITY COUNCiL
LEGISLATION&POLICY -70100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 855 350 —
SUPPLIES AND SERVICES 27,490 64,328 64,797
WAGES AND BENEFITS 81,944 85,453 90,419
LEGISLATION&POLICY 110,289 150,131 155,216
CITY COUNCIL TOTAL ll0,288.69 150,131.00 155,216.00
102
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA-21 MAYOR 0.50 $ 13,652 0.50 $ 13,656 0.50 $ 14,800
100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,240 3.00 $ 63,264 3.00 $ 66,600
TOTAL PART TIME EMPLOYEES 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
TOTAL CITY COUNCIL 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
103
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council-PT
10070100 61020 100 175 NA-21 MAYOR 0.50 $ 13,652 0.50 $ 13,656 0.50 $ 14,800
10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,240 3.00 $ 63,264 3.00 $ 66,600
Total 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
TOTAL CITY COUNCIL 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
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