Approval of City ExpendituresCopyrighted
March 7, 2022
City of Dubuque Consent Items # 4.
City Council Meeting
ITEM TITLE: Approval of City Expenditures
SUMMARY: City Manager recommending City Council approval for payment of City
expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City
Treasurer to make certain payments of bills that must be paid and
approved for payment in accordance with City procedures
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Expenses Submitted for Council approval-MVM Memo City Manager Memo
Memo
Resolution
Staff Memo
Resolutions
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Expenses Submitted for City Council Approval
DATE: March 1, 2022
Dubuque
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2007-2012.2013
2017*2019
Director of Finance and Budget Jennifer Larson is submitting expenses to the City
Council for approval at the March 7, 2022 meeting. Payments on these expenses will
be made March 9, 2022.
In addition, Finance is submitting expenses paid since February 23, 2022, for City
Council review. The payments for these claims were approved either by prior City
Council action or meet the criteria as an exemption to prior City Council approval.
I respectfully request Mayor and City Council receive and file this information.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
THE CITY OF
Dubuque
DUB E
AlI Amariea City
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Masterpiece on the Mississippi'
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20°'`0 13
2017*20*2019
TO: Mike Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
DATE: February 23, 2022
RE: Expenses Submitted for City Council Approval
Finance is submitting the following expenses to City Council for approval at the
March 7, 2022 meeting. Payments on these expenses will be made
March 9, 2022.
In addition, Finance is submitting expenses paid since February 23, 2022 to City
Council for review. The payments for these claims were approved either by prior City
Council action or meet the criteria as an exemption to prior City Council approval.
Pursuant to Iowa Code §372.13A Payments without prior authorization of council,
all expenses are submitted to City Council for approval before payment, except if
approved by prior City Council action or are exempt under City Council resolution
142.18.
Prepared by Adrienne Breitfelder, City Clerk Address: City Hall- 50 W. 13th St Telephone 589-4121
Return to: Adrienne Breitfelder, City Clerk Address: City Hall- 50 W. 1311 St Telephone: 589-4121
RESOLUTION NO. 72-22
AUTHORIZING THE DIRCTOR OF FINANCE AND BUDGET / CITY TREASURER TO MAKE
CERTAIN PAYMENTS OF BILLS THAT MUST BE PAID AND APPROVED FOR PAYMENT
IN ACCORDANCE WITH CITY PROCEDURES
Whereas, Section 1-7-7(E) of the Municipal Code of the City of Dubuque provides that the
Finance Director -City Treasurer shall keep an accurate account of all disbursements, money,
or property, specifying date, to whom, and from what fund paid; and
Whereas, the invoices, presented by those firms and persons providing such goods and
services have been pre -audited by Finance Department personnel in accordance with
generally accepted internal control procedures and have been determined to have been
requisitioned for a lawful municipal purpose; and
Whereas, the Finance Director -City Treasurer has provided a list of Expenditures attached
hereto, and by this reference made a part hereof, to be drawn to pay for goods and services
provided for City purposes; and
Whereas, the City Council of the City of Dubuque has heretofore, by Resolution 142-18
adopted May 7, 2018, authorized the Finance Director -City Treasurer to issue checks in
payment of certain expenditures known as Exception Expenditures prior to City Council
approval and such list is attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The Finance Director -City Treasurer is hereby authorized to issue payment for
goods and services provided for City purposes in response to the purchase orders and
contracts issued in compliance with state and municipal code requirements as requested by
designated requisitioning authorities in accordance with approved budget appropriations.
Section 2. In accordance with Iowa Code Section 372.13(6), the City Clerk and Finance
Director are hereby authorized and directed to provide the statement of receipts and
disbursements to the City Council, and to publish a summary thereof.
Passed, approved, and adopted this 7th day of March, 2022.
Brad avanagh, Mayor
Attest:
Moxinz
Adrienne N. Breittelder, City Clerk