2022 Asphalt Overlay Program — Dubuque County AgreementCity of Dubuque
City Council Meeting
Consent Items # 8.
Copyrighted
March 7, 2022
ITEM TITLE: 2022 Asphalt Overlay Program — Dubuque County Agreement
SUMMARY: City Manager recommending approval of an agreement with Dubuque
County for Asphalt Overlay of sections of Old Highway Road from
Radford to Cousins Road and Cousins Road from Old Highway Road to
the end.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
2022 Asphalt Paving Agreement with Dubuque County- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Agreement Supporting Documentation
Map Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 Asphalt Overlay Program — Dubuque County Agreement
DATE: March 1, 2022
Dubuque
WAWca 914
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2007-2012.2013
2017*2019
Public Works Director John Klostermann is recommending City Council approval of an
agreement with Dubuque County for Asphalt Overlay of sections of Old Highway Road
from Radford to Cousins Road and Cousins Road from Old Highway Road to the end.
The Dubuque County Supervisors approved the cost share agreement on February 22,
2022. Dubuque County agrees to pay the city a lump sum of $76,100 for this asphalt
project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
Dubuque
THE CITY OF Alf Am� ericij�a City
DUT TE
2007.2012.2013
Masterpiece on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: John Klostermann, Public Works Director JK
SUBJECT: 2022 Asphalt Overlay Program — Dubuque County Agreement
DATE: February 25, 2022
INTRODUCTION
The purpose of this memorandum is to request that you endorse the attached
agreement with Dubuque County.
DISCUSSION
The 2022 Public Works Department Asphalt Overlay program includes a section of Old
Highway Road from Radford Road to Cousins Road and Cousins Road from Old
Highway Road to the end. In these segments of roadway, both the City of Dubuque and
Dubuque County have pavement maintenance responsibilities. Ajoint cost share
agreement with Dubuque County was developed by Senior Council Barry Lindahl and
was approved by the Dubuque County Board of Supervisors at its meeting on February
22, 2022. The cost share agreement is as follows;
Dubuque agrees to provide for this project all labor, material, equipment, and traffic
control necessary to place a less than 2-inch asphalt mat using Public Works
department staff, on county owned sections of Old Highway Road and on County
owned sections of Cousins Road. The sections on Old Highway Road are
approximately 3,325' of the west bound lane, and 915 ft. of the east bound lane
between Radford Road and Cousins Road. The sections on Cousins Road include
approximately 120 ft. in the north bound and approximately 1,430 ft. in the south
bound lane. Lane marking will be completed by a private contractor at a cost to the
city as it currently is done.
2. County agrees to pay the City of Dubuque a lump sum of $76,100 for this project.
The lump sum reimbursement from the County will cover the Public Works labor,
equipment, and material cost for the County sections. A similar agreement was entered
into with the City of Asbury for the Pennsylvania Avenue project last year.
ACTION STEP
Your endorsement of the attached agreement is requested.
CC: Arielle Swift, Assistant Public Works Director
Paul Davis, Public Works Field Supervisor
RESOLUTION NO. Z11 6
WHEREAS, Dubuque County and the City of Dubuque have scheduled a joint paving project on
Old Highway Road and Cousins Road in Sections 31 & 32, Dubuque Township, T89N-R2E; and
WHEREAS, the City of Dubuque proposes to provide all labor, equipment and material to mill
and pave with a less than 2-inch finish mat for said project and Dubuque County agrees to
reimburse the City of Dubuque for the county portion, 8,254 sq. yards of county pavement at an
agreed price of $9.22 per sq. yard; and
WHEREAS, it is necessary for Dubuque County and the City of Dubuque to enter into an
agreement regarding said project.
THEREFORE BE IT RESOLVED that the Board of Supervisors of Dubuque County, Iowa
hereby approve and direct the Chair to sign the Asphalt Paving Agreement between Dubuque
County and the City of Dubuque for the project on Old Highway Road and Cousins Road.
Adopted this 22" a day of February, 2022.
Harley V off, Ch
Dubuqu,6 County Board okWe)isors
ATTEST:
Kevin Dragotto, u qu County Auditor
ASPHALT PAVING AGREEMENT
BETWEEN
DUBUQUE COUNTY, IOWA
AND
THE CITY OF DUBUQUE, IOWA
�, This Agreement, dated for reference purposes the � day of
2022, is made and entered into by and between Dubuque
County, Iowa ( unty) and the City of Dubuque, Iowa (City) to define the duties
and responsibilities of the County and City for the installation of an asphalt
maintenance mat on Old Highway Road between Radford Road and Cousins
Road, and on Cousins Road from Old Highway Road south to the end (the Project).
City agrees to provide for this Project all labor, material, equipment, and traffic
control necessary to place a less than 2-inch asphalt mat using City Public
Works department staff, on County owned sections of Old Highway Road and
on County owned sections of Cousins Road. The sections on Old Highway
Road are approximately 3,325 ft. of the west bound lane, and 915 ft. of the east
bound lane between Radford Road and Cousins Road. The sections on
Cousins Road include approximately 120 ft. in the north bound and
approximately 1,430 ft. in the south bound lane. Lane marking will be
completed by a private contractor at a cost to City.
2. County agrees to pay City a lump sum of $ 76,100 for this Project
3. Nothing in this Agreement shall be construed to transfer any liability from one
jurisdiction to the other, except as herein specified.
4. This Agreement shall take effect upon approval by both parties and shall
terminate upon completion of this Project on or before June 30, 2022.
5. This Agreement may be terminated at any time prior to the start of the Project
by either party upon thirty (30) days written notice delivered to the other party.
6. The County Engineer and the City Public Works Director shall administer this
Agreement. In doing so, the County Engineer shall consult with the County
Supervisors and the City Public Works Director shall consult with the City
Manager on matters related to this Agreement. No real or personal property
shall be acquired by either party under the provisions of this Agreement.
7. Dubuque shall defend, indemnify, and hold harmless the County, its officers,
agents and employees, from any and all causes of action, suits at law or in
equity, losses, damages, claims or demands, and from any and all liability and
expense of whatsoever nature, arising out of or in connection with City's
negligent performance of its duties related to said roadway pursuant to this
Agreement.
ASPHALT PAVING AGREEMENT
BETWEEN
DUBUQUE COUNTY, IOWA
AND
THE CITY OF DUBUQUE, IOWA
DUBUQUE COUNTY, IOWA
Date: L , 2022
Harley V*Poth(off,5�hit
Attest:
/tea.
Kevin Dragotto, D t151
County Auditor
CITY OF DUBUQUE, IOWA
Date: (nor h 5? , 2022
B agh, Mayor
Attest:
W-?4b tee 17 A4&cj
Adrienne N. Breitfelder, City Clerk, City of Dubuque
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DISCLAIMER: This information was compiled
sing the Dubuque Area Geographic Information System
(DAGIS), which includes data created by both the City of
Dubuque and Dubuque County. It is understood that, while
the City of Dubuque and participating agencies utilized the
ost current and accurate information available, DAGIS and
k's suppliers do
not warrant the accuracy or currency of the
information or data contained herein. The City and participating
agencies shall not be held liable for any direct, indirect, incidental,
consequential , punitive, or special damages, whether foreseeable or
unforeseeable, arising out of the authorized or unauthorized use of
this data or Me inability to use this data or out of any breach of
warranty whatsoever.
City of Dubuque I Dubuque County
Road Maintenance Agreement - Old Highway Road, Radford Road, and Cousins Road
DUBUQUE COUNTY
2860 FT OLD HIGHWAY RD 155 FT. 465 FT
305 FT 630 FT. 450 FT 1935 FT.
1 inch = 300 feet
300 150 0 300 Feet
Dubuque
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DUBUQUE COUNTY MAINTENANCE DUBUQUE COUNTY
CITY OF DUBUQUE MAINTENANCE DUBUQUE CITY LIMITS
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Map Prepared by: TWK 3
City of Dubuque
Engineering Division
50 West 13th Street
Dubuque, Iowa 52001
Phone: (563) 589-4270 w
Fax: (563) 589-4205