Althauser Street and Eagle Street Water Main Reconstruction ProjectCity of Dubuque
City Council Meeting
Consent Items # 9.
Copyrighted
March 7, 2022
ITEM TITLE: Althauser Street and Eagle Street Water Main Reconstruction Project
SUMMARY: City Manager recommending City Council authorizes staff to negotiate a
scope of services and enter into a contract with MSA for the engineering
design of the Althauser Street and Eagle Street Water Main
Reconstruction Project.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Award Design Althauser and Eagle Street Water Main
Project-MVM Memo
Althauser and Eagle Street RFP Staff Memo
Type
City Manager Memo
Staff Memo
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
SUBJECT: Althauser Street and Eagle Street Water Main Reconstruction Project,
Engineering Services (CIP#7402838)
DATE: March 1, 2022
Civil Engineer II Jon Dienst and Water Department Manager Chris Lester are
recommending City Council authorizes staff to negotiate a scope of services and enter
into a contract with MSA for the engineering design of the Althauser Street and Eagle
Street Water Main Reconstruction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jon Dienst, Civil Engineer II
Chris Lester, Water Department Manager
THE CITYF
DUijB- El
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jon Dienst, Civil Engineer II
Chris Lester, Water Department Manager
Dubuque
AII•Aneriea M
2007-2012-2013
2017*2019
DATE: February 24, 2022
SUBJECT: Althauser Street and Eagle Street Water Main Reconstruction Project,
Engineering Services
(CIP#7402838)
INTRODUCTION
The purpose of this memo is to seek authorization to negotiate and enter into a contract
with MSA to provide engineering design services for Althauser Street and Eagle Street
Water Main Reconstruction Project.
BACKGROUND
The existing water main on Althauser Street and Eagle Street near Jefferson Middle
School was constructed in 1922 and 1923 respectively. Both streets have had a
significant number of water main breaks in recent years. The water mains are old cast
iron mains that are at end of life.
The Engineering Department and Water Department are coordinating on this project.
Engineering staff do not currently have capacity to design this project in house due to
workload with other projects.
DISCUSSION
The City received seven RFP responses by the February 22, 2022 deadline. The
respondents to the RFP consisted of: MSA, Origin Design, WHKS, Buesing &
Associates, Fehr -Graham, Axiom Consultants and Snyder and Associates.
The proposal review committee (Committee) consisted of Water Department Manager
Chris Lester, Water Distribution Supervisor Brant Schueller, Assistant Public Works
Director Arielle Swift, Purchasing Coordinator Tony Breitbach and Civil Engineer II Jon
Dienst.
Having reviewed the proposals individually, the Committee met on February 23rd to
discuss and score the RFP responses. The Committee's evaluation and subsequent
scoring was based on each firm's qualifications, experience with projects of similar
scope, interest in the project, and availability. Points were awarded (0 thru 100) based
on the evaluation criteria identified in the RFP. The estimated fee component of the
submittal was not revealed to the committee prior to the initial evaluation and scoring.
The committee's evaluation results are as follows:
MSA:
94.30%
Origin Design
94.00%
WHKS
91.20%
Axiom Consultants
83.00%
Snyder & Associates
82.20%
Fehr -Graham
81.60%
Buesing & Associates
77.33%
The consensus of the Committee was that MSA demonstrated:
• The highest level of professional competence and a proven track record in the
design of water distribution facilities.
• Thorough knowledge and understanding of the project scope.
• Experience of the team working with the City on similar projects.
• High level of interest in the project along with creativity and problem -solving
ability.
• Best understanding of the City's overall objectives, for the project, and the water
distribution system.
• Showed innovation in working with the City on as-builts and coordination with
getting data into the City's GIS system and into Cartegraph.
RECOMMENDATION
The proposal review committee recommends that the City negotiate a scope of services
and enter into a contract with MSA for the engineering design of the Althauser Street
and Eagle Street Water Main Reconstruction Project.
BUDGETIMPACT
The engineering design fee is estimated at $39,000 for preliminary/final design and
construction administration. Additionally, construction inspection is estimated to cost
$24,000. This expense will be funded by CIP 7402838 — Althauser Street and Eagle
Street Water Main Improvements.
ACTION TO BE TAKEN
I respectfully request authorization to negotiate and execute a contract with MSA for
engineering services for the Althauser Street and Eagle Street Water Main
Reconstruction Project.
Prepared by Jon Dienst, P.E.
cc: Jenny Larson, Budget Director
Christopher Lester, Water Department Manager
Brant Schueller, Water Distribution Supervisor
Kerry Leppert, Engineering Assistant
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