Stumps / Sidewalks Project Three_HearingCity of Dubuque
City Council Meeting
Public Hearings # 2.
Copyrighted
March 7, 2022
ITEM TITLE: Stumps / Sidewalks Project Three
SUMMARY: Proof of publication on notice of public hearing to consider City Council
adoption of a resolution that approves the plans, specifications, form of
contract, and estimated cost for the Stumps/Sidewalk Project Three, and
City Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of Contract,
and estimated cost for the Stump / Sidewalks Project Three
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
2022 Stumps Sidewalks Project Three-MVM Memo City Manager Memo
Staff Memo
Resolution
Staff Memo
Staff Memo
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Stumps / Sidewalks Project Three
DATE: March 1, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt a resolution that
approves the plans, specifications, form of contract, and estimated cost for the
Stumps/Sidewalk Project Three.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 21, 2022
RE: Stumps / Sidewalks Project Three
INTRODUCTION
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
The purpose of this memorandum is to provide the City Council with information related
to the public hearing for the Stumps / Sidewalk Project Three.
BACKGROUND
Iowa Code and Dubuque's City ordinance states that the abutting property owner is
responsible for all maintenance in the area between the property line and the back of
curb. City policy is property owners are required to replace sidewalks that are defective
no matter what has caused the defect. When the City is notified of a sidewalk defect a
notice is sent to the abutting property owner. The property owner is provided a time
frame to correct the defect(s). If a property owner fails to correct a defect the City
intervenes, corrects the defect, and assesses the property owner for the project.
There is an exception regarding sidewalks disturbed by street trees a second time. If the
sidewalk has been replaced by the abutting property owner once due to a tree heaving
or affecting the sidewalk, the City warrants any future sidewalk replacement caused by
the tree. Upon a repeat instance, the City repairs the sidewalk.
A change in policy adopted May 17, 2021, allows for Engineering Department to have a
combined stump/sidewalk replacement project with the City paying for the sidewalk
repairs instead of the abutting property owner the first time and all subsequent times it
may occur.
In 2021 the City was able to contract out and removed 204 diseased or dead ash tree
stumps and replaced necessary defective sidewalk and curb.
DISCUSSION
The Stumps / Sidewalk Project Three will provide for the removal of 101 tree stumps and
replacement of abutting sidewalks and curb in defective locations. Stumps sizes range from
12 to 90 inches in diameter. The sidewalk replacement behind the trees is approximately
40 to 100 square feet depending on the location.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
February 21, 2022
February 24, 2022
February 24, 2022
March 7, 2022
March 10, 2022
March 21, 2022
July 29, 2022
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Stumps / Sidewalk Project Three.
BUDGETIMPACT
The preliminary estimate of probable costs for the Stumps / Sidewalk Project Three is
as follows:
Description
Cost Estimate
Construction
$ 159,732.40
Contingency
15,973.24
Engineering Design and Administration
17,570.56
Total Construction Cost Estimate
$ 193,276.20
The funding summary is as follows:
CIP
Fund Description
Fund Amount
1022830
Tree Removal & Replacement
$ 100,255.76
3002849
Pavement Rehab Concrete Streets
$ 93,020.44
Total Project Funding
$ 193,276.20
The Pavement Rehab Concrete Streets CIP is recommended for funding the sidewalk
and curb and gutter portion of the project. The remainder of the Pavement Rehab
Concrete Streets CIP will be used on N. Grandview Ave. between Loras Blvd. and
Rosedale Ave. to address defective pavement.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Stumps / Sidewalk Project Three through the adoption of the
attached resolution.
CC' John Klostermann, Public Works Director
E
Stephen Fehsal, Park Division Manager
Jon Dienst, Civil Engineer II
Prepared by Jon Dienst, City of Dubuque 50 W. 1311 Street Dubuque IA 52001 (563) 589-4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 77-22
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE STUMP / SIDEWALKS PROJECT THREE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Stumps / Sidewalks Project Three, in the estimated amount $159,732.40, are hereby
approved.
Passed, adopted, and approved this this 7th day of March 2022.
.• 766�a.•Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/25/2022
and for which the charge is 39.93
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 25th day of February, 2022
Notary Publi i and for Dubuque Cou ty, Iowa.
JANET K. PAPE
Comamisslom Number 199659
iMy Comm. Exp. DEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE STUMP / SIDEWALKS PROJECT
THREE
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Stumps / Sidewalks Project Three in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
7th day of March 2022, in the Historic Federal Building
Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
Removal of one -hundred -one (101) tree stumps and replacement
of sidewalk at most of these locations. Stumps range in size
from 12 to 90 inches in diameter. Sidewalk replacement behind
the trees is roughly 40 to 100 SF in replacement, depending on
location.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/Agendapublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerks Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or(800) 735-2942.
Published by order of the City Council given on the 21st day
of February 2022.
Adrienne N. Breitfelder, City Clerk
It 2/25