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Multicultural Family Center Fiscal Year 2023 Budget PresentationCopyrighted March 10, 2022 City of Dubuque Special Meeting Public Hearings # 2. IT E M T I T L E:Multicultural Family Center Fiscal Year 2023 B udget Presentation S UM M ARY: S UG G E S T E D D I S P O S I T I O N: AT TAC H ME N TS: Description Type Multicultural Family Center Policy Budget Book Supporting Documentation Presentation_Uploaded 3.10.22 Supporting Documentation Multicultural Family Center -73- This page intentionally left blank. -74- MULTICULTURAL FAMILY CENTER FY 2021 FY 2022 FY 2023 %Change From Budget Highlights Actual Budget Requested FY 2022 Budget Expenses Employee Expense 237,499 354,500 367,095 3.6% Supplies and Services 7,542 35,774 39,322 9.9% Equipment 1,035 8,120 - 0.0% Custodial 36,465 100,290 100,430 0.1% Utilities 19,723 51,440 62,215 20.9% Property Insurance/Maintenance 21,628 17,858 80,512 350.8% Total Expenses 323,892 567,982 649,574 14.4% Resources Contribution from Board of Directors 6,430 23,717 - 0.0% Miscellaneous Revenue - 7,341 7,341 0.0% Total Resources 6,430 31,058 7,341 -76.4% Property Tax Support 317,462 544,265 642,233 97,968 Percent Increase (Decrease) 18.0% Personnel -Authorized FTE 4.05 5.05 5.05 Improvement Package Summary 1 of 1 This improvement request is for reduction of revenue provided by the Multicultural Family Center (MFC) Board for the STEP Coordinator$9,002 and the 2nd and 3rd year of the three year commitment of $15,000 a year toward the Teen Coordinator position. The Summer Teen Empowerment Program (STEP) is a 6 week program for teens sponsored and paid for the the MFC Board. The program is service-learning based and focused on life skills with an emphasis on community building, workforce readiness and social and emotional learning. The MFC teen program has opportunities for career readiness, college prep, trades and other career opportunity exploration as well as life skills, decision making skills, positive free time activities, and more. This improvement package relates to city council goal of Robust Local Economy: Embrace diverse populations to support a diverse multicultural workforce with equitable opportunities. Related Cost: $ 24,002 Tax Funds Recurring Recommend -Yes Net Cost: $ 24,002 Property Tax Impact: $ 0.0094 0.10% Activity: Multicultural Family Center Significant Line Items Employee Expense 1. FY 2023 employee expense reflects a 3.25% wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022. -75- 3. The City portion of health insurance increased from $1,086 in FY 2022 to $1,119 in FY 2023 per month per contract which results in an annual cost increase of$1,188 or 3.0%. Supplies 8� Services 4. Utilities expense increased from $51,440 in FY 2022 to $62,215 in FY 2023 based on FY 2022 budget plus an increase due to building expansion, additional operating service level requirements, and hosting large events on-site. This is further broken down by electricity expense ($45,000), gas expense ($16,500), and stormwater expense ($715). 5. Property Insurance and Maintenance increased from $17,858 in FY 2022 to $80,512 in FY 2023 based on FY 2021 actual of$21,628 plus an increase due to building expansion, additional operating service level requirements, and hosting large events on-site. This line item budget includes property maintenance ($28,000),janitorial supplies ($6,200), and fire suppression ($4,200). New expenditure budget line items included in FY 2023 include HVAC maintenance ($5,600), machine/equipment maintenance ($15,000), equipment maintenance contracts ($1,725), and building construction contract expense ($8,000). Revenue 6. General Reimbursement Revenue ($0) previously included contributions from the Multicultural Family Center Board of Directors for the STEP Coordinator in the amount of$9,002 and Teen Coordinator in the amount of$15,000, which are recomended in FY23 to be general funded. 7. Meeting Room Fees are unchanged from $7,341 in FY 2022 to $7,341 in FY 2023. -76- This page intentionally left blank. -77- LEISURE SERVICES RECREATION DIVISION Multicultural Family Center (MFC) FY 2021 FY 2022 FY 2023 Full-Time Equivalent 4.05 5.05 5.05 Mission & Services Our mission is to empower all families and community members of Dubuque to reach their potential and build unity through diversity, equity and inclusion. The Center serves as an inviting and inclusive place to stimulate connections and foster intercultural engagement. With the expansion to the MFC's physical space, the center will emphasize serving teen-aged populations in quality out-of-school enrichment programming that includes life skill development, social and emotional learning and post secondary career exploration training. Multicultural Family Center Funding Summary FY 2021 Actual FY 2022 Budget FY 2023 Requested Expenditures $246,076 $398,394 $406,417 Resources $6,430 $31,058 $7,341 Multicultural Family Center Position Summary FY 2023 Multicultural Family Center Director 1.00 Multicultural Family CenterAsst. Director 1.00 Recreation Field Supervisor-PT 1.22 Recreation Field Supervisor-Seasonal 0.35 Receptionist 0.48 Teen Coordinator 1.00 Total FT Equivalent Employees 5.05 Performance Measures City Council Goal: Diverse Arts, Culture, Parks, and Recreation Performance Measure (KPI) Target CY 2020 CY 2021 CY 2022 Performance Actual Actual Estimated Indicator � Activity Objective: Showcase Dubuque's diversity through celebrations of culturally-significant days and programs featuring education, music, art, dance, and food. #of cultural events (#of participants) 2500 13 (1700) *8 (1560) *20 �y� . . . - . . . . . 2 Activity Objective: Engage teens in the community in the Summer Teen Empowerment Program to improve skills in employment, leadership, communication and financial literacy. 85% of teen participants in our STEP 90% (19 * o r�� Summer Program will earn a high school 85% teens out oU�of 35) *85% L credit; course title Workforce Readiness of 21) 85% of participating teens will increase 76% (16 *83°/o (29 * o CL� their understanding of how to manage their 85% out of 21) out of 35) $5/o � bank account and earn the savings match. *CY 21 Objective 1: Multicultural Family Center(MFC) events continue to be impacted by the pandemic, reducing special event programming. -78- This page intentionally left blank. -79- Recommended Operating Revenue Budget - Department Total 29-MULTICULTURAL FAMILY CTR FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd Fund Account Account Title Revenue Revenue Budget Budget 100 51953 MEETING ROOM FEF.S 0 0 7,341 7,341 51 CHARGES FOR SERVICES -Total 0 0 7,341 7,341 100 53620 REIMBURSEMENTS-GENERAL 7,847 6,430 23,717 0 53 MISCELLANEOUS -Total 7,847 6,430 23,717 � 0 MULTICULTURAL FAMILY CTR -Total 7,847 6,430 31,058 7,341 -$�- Recommended Operating Expenditure Budget - Department Total 29-MULTICULTURAL FAMILY CTR FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 127,837 135,212 188,076 197,909 100 61020 PART-TIME EMPLOYEES 41,080 40,855 47,6ll 65,410 100 61030 SEASONAL EMPLOYEES 8,886 6,230 32,121 14,105 100 61080 COVIDI9 EMP QUARANT/TREAT 1,481 0 0 0 100 61310 IPERS 15,946 16,621 26,541 27,494 100 61320 SOCIAL SECURITY 12,947 13,221 20,488 21,223 100 61410 HEALTH INSURANCE 21,672 24,592 39,096 40,284 100 61415 WORKMENS'COMPENSATION 492 639 439 532 100 61416 LIFE INSURANCE 129 129 128 138 100 61640 SAFETY EQUIPMENT 44 0 0 0 61-WAGES AND BENEFITS 230,512 237,499 354,500 367,095 100 62010 OFFICE SUPPLIES 394 1,036 2,000 2,000 100 62061 DP EQUIP.MAINT CONTRACTS 1,697 2,429 2,429 2,890 100 62090 PRINTING&BINDING 1,146 0 1,803 0 100 62110 COPYING/REPRODUCTION 151 156 200 156 100 62130 LEGAL NOTICES&ADS 2,681 350 1,400 1,400 100 62140 PROMOTION 0 0 0 1,803 100 62190 DUES&MEMBERSHiPS 120 120 125 125 100 62310 TRAVEL-CONFERENCES 0 0 6,500 8,000 100 62340 MILEAGE/LOCAL TRANSP 245 428 1,200 1,700 100 62360 EDUCATION&TRAINING 1,796 716 3,120 3,120 100 62421 TELEPHONE 1,374 1,313 2,030 1,872 100 62436 RENTAL OF SPACE 378 441 504 441 100 62663 SOFTWARE LICENSE EXP 55 12 2,555 3,ll0 100 62664 LICENSE/PERMIT FEES 0 0 0 800 100 62667 DATA SERVICES 458 309 858 480 100 62668 PROGRAM EQUIP/SUPPLIES 2,255 232 3,200 3,200 100 62717 CRIMINAL BACKGROLTND CHECK 391 0 500 500 100 62761 PAY TO OTHER AGENCY 2,700 0 7,350 7,725 62-SUPPLIES AND SERVICES 15,840 7,542 35,774 39,322 100 71120 PERIPHERALS,COMPUTER 0 74 920 0 100 7ll24 COMPUTER 0 0 6,000 0 100 71212 SIDE CHAIRS 0 945 0 0 100 72418 TELEPHONE RELATED 27 16 1,200 0 71-EQUIPMENT 27 1,035 8,120 0 29-MULTICULTURAL FAMILY CTR TOTAL 246,379 246,076 398,394 406,417 -81- Recommended Expenditure Budget Report by Activity & Funding Source 29-MULTICULTURAL FAMILY CTR MULTICULTURAL FAMILY CTR-34600 FUNDING SOURCE: GENERAL Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget EQUIPMENT 1,035 8,120 SUPPLIES AND SERVICES 7,542 35,774 39,322 WAGES AND BENEFITS 237,499 354,500 367,095 MULTICULTURAL FAMILY CTR 246,076 398,394 406,417 MULTICULTURAL FAMILY CTR TOTAL $246,076 $398,394 $406,417 -$2- 29 MULTI CULTURAL FAMILY CENTER DIVISION FY 2021 FY 2022 FY 2023 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense ASST DIR MULTICULTURAL FAMILY 100 1310 GE-29 CTR 1.00 $61,242 1.00 $62,148 1.00 $64,173 100 GE-28 TEEN COORDINATOR 0.00 $0 1.00 $44,641 1.00 $46,082 100 3530 GE-35 DIR MULTICULTURAL FAMILY CENTER 1.00 $73,951 1.00 $81,287 1.00 $87,654 TOTAL FULL TIME EMPLOYEES 2.00 $135,193 3.00 $188,076 3.00 $197,909 61020 Part Time Employee Expense ASST DIR MULTICULTURAL FAMILY 100 1310 GE-29 CTR 0.00 $0 0.00 $0 0.00 $0 100 NA-44 RECEPTIONIST 0.48 $18,191 0.48 $18,462 0.48 $16,246 100 3450 NA-25 RECREATION FIELD SUPERVISOR 1.22 $46,922 1.22 $47,611 1.22 $49,164 TOTAL PART TIME EMPLOYEES 1.70 $65,113 1.70 $66,073 1.70 $65,410 61030 Seasonal Employee Expense RECREATION FIELD SUPERVISOR 100 3450 NA-25 MFC 0.35 $13,462 0.35 $13,659 0.35 $14,105 TOTAL SEASONAL EMPLOYEES 0.35 $13,462 0.35 $13,659 0.35 $14,105 TOTAL MFC DIVISION 4.05 $213,768 5.05 $267,808 5.05 $277,424 -83- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2021 FY 2022 FY 2023 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Multicultural Family Center-FT ASST DIR MULTICULTURAL 1003460 61010 100 1310 GE-29 FAMILY CTR 1.00 61,242 1.00 62,148 1.00 64,173 1003460 61010 100 GE-28 TEEN COORDINATOR — — 1.00 44,641 1.00 46,082 DIR MULTICULTURAL 1003460 61010 100 3530 GE-35 FAMILY CENTER 1.00 73,951 1.00 81,287 1.00 87,654 Total 2.00 $ 135,193 3.00 $ 188,076 3.00 $ 197,909 Multicultural Family Center-PT ASST DIR MULTICULTURAL 1003460 61020 100 1310 GE-29 CTR 1003460 61020 100 NA-44 RECEPTIONIST 0.48 18,191 0.48 18,462 0.48 16,246 RECREATION FIELD 1003460 61020 100 3450 NA-25 SUPERVISOR 1.22 46,922 1.22 47,611 1.22 49,164 Total 1.70 $ 65,113 1.70 $ 66,073 1.70 $ 65,410 Multicultural Family Center-Seasonal RECREATION FIELD 1003460 61030 100 3450 NA-25 SUPERVISOR MFC 0.35 13,462 0.35 13,659 0.35 14,105 Total 0.35 $13,462 0.35 $13,659 0.35 $14,105 Subtotal MFC Only 4.05 $ 213,768 5.05 $ 267,808 5.05 $ 277,424 -84- Capital Improvement Projects by Department/Division Multicultural Family Center CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd Number Capital Improvement Project Title Expense Expense Budget Budget 2602833 MFC SIDEWALK CONCRETE 1MP 3502884 MFC SECURITY CAMERAS 35,000 3502883 MFC TUCKPOINTING 35,200 3601976 MULTICULTURAL FAMILY CTR 151,237 24,991 3602742 MFC ADD[TION REMODEL 1,104,092 402,037 MULTICULTURAL FAMILY CTR TOTAL 1,255,329 427,028 70,200 — -85- This page intentionally left blank. -86- FISCAL YEAR 2023 MULTICULTURAL FAMILY CENTER BOARD OF DIRECTORS MISSION STATEMENT Multicultural Family Center The Multicultural Family Center empowers all families and community members of Dubuque to reach their potential and build unity through diversity, equity, and inclusion. MULTICULTURAL FAMILY CENTER (5.05 Full-Time Equivalents) Vacant -MFC Director Sarah Petersen, Assistant MFC Director Vacant, Teen Coordinator (Approved FY 2022) Heidi Zull, Site Supervisor (part-time) Courtney Engevold, Site Supervisor (part-time) Kimberly Stedwell, Receptionist (part-time) Kris Egan, Receptionist (part-time) Multicultural Family Center PRIVATE & PUBLIC PARTNERSHIP ▪501(c)3,Board of Directors ▪Funding for Programs and Services ▪Governance, Strategic Planning, Goal Setting, Policies ▪Volunteers ▪Leadership and Management ▪Employees ▪Facility/Utilities ▪Information Services Support ▪Custodian/Maintenance PARTNERSHIP -AMERICORPS Tessie Strohm, Teen Engagement Specialist Brittany Gagas, Academic Advocate Claire Mendez, Teen Resiliency Advocate COMMUNITY PARTNERSHIPS HIGHLIGHTS TOYS FOR TOTS MFC FOOD PANTRY HIGHLIGHTS CITY OF DUBUQUE STEP CAREER FAIR TEEN COMMENTS: “I know I want to be an engineer now, they do everything in the city.” “It was fun learning about how they got their jobs. It shows that you have to take time for a career!” HIGHLIGHTS RELOCATION/EXPANSION JACKIE HUNTER SUMMER TEEN EMPOWERMENT PROGRAM (STEP) TWEEN TIME TEEN HANG OUT TEEN NIGHTS MFC TEEN PROGRAMMING FOCUS CAREER AND WORKFORCE READINESS –STEP –High school graduation –Behavior and attitude modification SOCIAL JUSTICE AND ADVOCACY –Diversity, Equity, and Inclusion –Restorative Justice WELLBEING –Nutrition, Physical Health –Social and Emotional Health –Brain Health EDUCATION –Environmental Education –Leadership Opportunities –Teen Resiliency Corps –Sustainability –Community Service –MFC Teens with adult mentors canvass Dubuque Neighborhoods –Addresses community needs related to sustainability –Focuses on energy efficiency in housing and resiliency building –Partnership with Sustainable Dubuque led by Gina Bell TEEN RESILIENCY CORPS (TRC) CULTURAL PROGRAMS AND SPONSORSHIPS –Dubuque Latinx Fiesta –Celebrate Africa and the Diaspora –Juneteenth –India Independence Day –Indigenous Peoples’ Day –Marshallese Events –Pride Events –Key City Pride –Back to School Bash –NAACP Turkey Giveaway –Tri-College Multicultural Events FUTURE INITIATIVES Hiring of Director and Teen Coordinator Dedication of the Multicultural Family Center Addition Dedication of the Multicultural Family Center Addition Growth in MFC Programming Multicultural Family Center FY2023 REQUESTED PROPERTY TAX SUPPORT $642,233 $9.53 Net Operating Property Tax Support Average homeowner’s* property tax cost for Multicultural Family Center (*Avg. home value of $159,503) STEP Coordinator $9,002 Commitment by MFC Board for year 2 and 3 (FY23 and FY24) for Teen Coordinator $15,000 Recurring | $24,002 RECOMMENDED IMPROVEMENT PACKAGE Project Total Project Cost Safety walkway on rooftop $35,200 Interior Cameras $35,000 FY 23 CAPITAL IMPROVEMENT PROJECTS PERFORMANCE MEASURES •35 of 40 participants graduated from the program •Every STEP participant 82.5 hours of instruction, total of 2,896 instructional hours •83%qualified for free-reduced meals •63% teens of color (37% Black, 21% Mixed-Race, 5% Hispanic) 37% White Outcome: Engage teens in the community in the Summer Teen Empowerment Program (STEP) to improve skills in employment, leadership, communication, and financial literacy. THANK YOU www.mfcdbq.org www.facebook.com/multiculturalfamilycenter