Purchase of Services Fiscal Year 2023 Budget PresentationCity of Dubuque
Special Meeting
ITEM TITLE
SUMMARY:
SUGGESTED
DISPOSITION:
Copyrighted
March 9, 2022
Public Hearings # 2.
Purchase of Services Fiscal Year 2023 Budget Presentation
ATTACHMENTS:
Description Type
Purchase of Services Policy Budget Book Supporting Documentation
Presentation —Uploaded 3.9.22 Supporting Documentation
Purchase of Services
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DEPARTMENT/DIVISION: Purchase Of Services
RESPONSIBILITY: Alexis Steger, Housing & Community Development Director
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
The FY 2023 budget recommends an allocation of $100,000 in General Fund and $0 in Community
Development Block Funds for a total of $100,000 to fulfill some of the recommendations of the
Community Development Advisory Commission.
The recommendation of the Community Development Advisory Commission will be made to City
Council after the FY 2023 budget is adopted on March 29, 2022.
The following purchase of service agencies have received funding in the past:
Agency
FY 2022
Funding Source
Convivium Urban Farmstead
$25,000
General Fund
Dubuque YMCA/YWCA Domestic Violence Shelter
$25,000
General Fund
Marita Theisen Childcare Center Steeple Square
$10,000
General Fund
Project Rooted, Rooted Pantries
$2,3751
General Fund
Red Basket Project
$12,625
General Fund
St. Mark Youth Enrichment
$25,0001
General Fund
Total $100,000
Contracted services are services that the City would have within its organization regardless of who
provides the service. Contracted services in many cases leverage other resources that would not
normally be available to the City. An example is the Dubuque Humane Society which provides a
heightened level of service for animal control over what the City would provide for animals.
The following agencies have received or are being recommended to receive funding as contracted
services within other departments:
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Agency
Department
Funding
FY 2022
FY 2023
Source
Community Foundation of
Greater Dubuque - Project
HOPE
Economic Development
$75,000
$85,000
General Fund
Community Foundation of
Greater Dubuque - Inclusive
Dubuque
Economic Development
$75,000
$75,000
General Fund
Crescent Community Health
Center - Operating
Health Services
$50,000
$50,000
General Fund
Travel Dubuque
Economic Development
$1,168,300
$1,170,134
General Fund
Dubuque Area Labor
Management Council
Economic Development
$30,000
$35,000
General Fund
Dubuque Dream Center
Economic Development
$50,000
$60,000
General Fund
Dubuque Main Street
Economic Development
$83,300
$91,630
General Fund
Dubuque Winter Farmers
Market
Economic Development
$-
$15,000
General Fund
DuRide
Transit
$25,000
$30,000
General Fund
ECIA Membership Dues
Planning
$32,968
$34,010
General Fund
ECIA Prosperity Iowa
Economic Development
$5,085
$5,085
General Fund
ECIA Transportation Planning
Engineering
$20,000
$25,000
General Fund
ECIA Continuum of Care Grant
Administration
Housing
$40,000
$40,000
General Fund
Fountain of Youth
Economic Development
$50,000
$60,000
General Fund
Four Mounds HEART Program
Housing
$10,000
$10,000
General Fund
Greater Dubuque
Development Corporation -
Retail Expansion/Marketing/
Workforce
Economic Development
$588,748
$704,135
Land Sales
Greater Dubuque
Development Corporation -
Director of Sustainable
Innovation
Economic Development
$100,000
$105,500
General Fund
Greater Dubuque
Development Corporation -
True North
Economic Development
$25,000
$26,500
GDTIF
Hills & Dales: Senior Center
Recreation
$18,200
$18,200
General Fund
Humane Society
Health Services
$139,341
$146,308
General Fund
Hawkeye Area Community
Action
Housing
$70,000
$70,000
General Fund
Total
$ 2,655,942 $ 2,856,502
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PURCHASE OF SERVICE
Purchase of services activities are those services that the City feels fit the goals and priorities
of the City and are not required to be provided or would not be provided in the normal course
of City business. In Fiscal Year 2014, an application process was implemented for the funding
of purchase of service agencies.
Resources and Property Tax Support
200,000
100,000 $83,194 $100,000 $100,000
CI]
CDBG Charges Property Tax Support
FY 2021 FY 2022 FY 2023
Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies
accounts for 100% of the department expense as seen below. Overall, the departments'
expenses are expected to unchange by 0.00% in FY 2023 compared to FY 2022.
Pay to Other Agency
Expenditures by Category by Fiscal Year
$126,756
$100,000
$100,000
$0 $25,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000
FY 2021 FY 2022 0 FY 2023
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Recommended Operating Expenditure Budget - Department Total
79 - PURCHASE OF SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62761 PAY TO OTHER AGENCY 80,852 43,562 100,000 100,000
260 62761 PAY TO OTHER AGENCY 28,509 83,194
62 - SUPPLIES AND SERVICES 109,362 126,756 100,000 100,000
79 - PURCHASE OF SERVICES TOTAL 109,362 126,756 100,000 100,000
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Recommended Expenditure Budget Report by Activity & Funding
Source
79 - PURCHASE OF SERVICES
PURCHASE OF SERVICE-(SP5)- 79450
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES
rPUR mw SERVICE-(SP5)
PURCHASE OF SERVICES TOTAL
126,756 100,000 100,000
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purchase ot Service
9
0
Partnering with Non -Profits to Further City Council Goals & Priorities
Purchase of Services
MISSION STATEMENT
The Purchase of Services program is one of three types of
investments within the FY23 budget that are designed to
invest in community partners who are contributing
towards the City Council's goals.
Partnership for a better Dubuque: Building our
community that is viable, livable, and equitable.
$3399810
$29856,502
$1009000
Arts & Culture, Sustainable Dubuque & Neighborhood
Grants
Contracted Services
Purchase of Service Grants
PURCHASE OF SERVICES
• Activities which fit City goals + priorities and are not
required or would not be provided in the normal course of
City Business
• Funding: budget process + annual grant competition
• Applications reviewed by Community Development
Advisory Commission & approved by City Council
ELIGIBLE APPLICANTS
• Non-profit organizations
providing year-round human
resource programs
• Faith -based organizations
• Organization's mission is
consistent with City goals &
priorities
• Services must be delivered in
the City of Dubuque
• Benefit low & moderate -income
populations
INELIGIBLE COSTS
• Capital improvement or building
renovations
• Purchasing equipment
• Retirement of debt
• Inherently religious, political, or
lobbying activities
• General fundraising
• Organizational dues or
memberships
• Expenses that violate local,
state, or federal laws
PURPOSE
• Support human service
programs in the City that
support City goals, objectives,
and priorities
• Deliver services that are not
required or would not be
provided in the normal course of
City business.
Purchase of
Services
department
contacts
Arts, Grants & Budget &
Sustainability, Contracts Finance
& OSPNS Director
grant staff Team
Equity &
Human Rights
Director
0
1
IIIxIIIII
.] •
•l I!\ i olt 11111111111
• i Organization
$25,000 Convivium Urban Farmstead
$25 000 Dubuque YMCA/YWCA
Domestic Violence Shelter
$10,000 Marieta Theisen Childcare
Center Steeple Square
$27375 Project Rooted, Rooted Food
Pantries
$12,625 Red Basket Project
$25,000 St Mark Youth Enrichment
$1009000
$100,000 General Fund
$0 Community Development Block Grant (CDBG)
TOTAL: $100,000
Sustainable Dubuque Community Grants: $25,000 (CMO Budget)
Neighborhood Grants: $29,810 (OSPNS Budget)
Arts &Culture Grants: $285,000 (ED Budget)
• $250,000 (Operating) + $35,000 (Special Projects)
TOTAL ARTS &CULTURE, NEIGHBORHOOD, SUSTAINABILITY
GRANTS:
$3399810
Contracted Services are services that the City would have within its organization regardless of who provides the
service. Contracted services in many cases leverage other resources that would not normally be available to the City.
Non -Profit Organization Partners
Community Foundation of Greater Dubuque - Project
HOPE
Department
Economic Development
Amt Amt
$75,000 $85,000
Community Foundation of Greater Dubuque - Inclusive
Dubuque
Economic Development
$75,000 $75,000
Crescent Community Health Center - Operating
Health Services
$50,000 $507000
Travel Dubuque
Economic Development
$1,168,300 $1,170,134
Dubuque Area Labor Management Council
Economic Development
$30,000 $357000
Dubuque Dream Center
Economic Development
$50,000 $60,000
Dubuque Main Street
Economic Development
$83,300 $917630
DuRide
Transit
$25,000 $30,000
ECIA Membership Dues
Planning
$32,968 $347010
ECIA Prosperity Iowa
Economic Development
$5,085 $5,085
ECIA Transportation Planning
Engineering
$20,000 $257000
ECIA Continuum of Care Grant Administration
Housing
$40,000 $40,000
Additional FY 23 Investments: Contracted Services
mw_ - I
Non -Profit Organization Partners
Fountain of Youth
Department
Economic Development
FY22 Amt
50,000
FY23 Amt
60,000
Four Mounds HEART Program
Housing
$10,000
$10,000
Greater Dubuque Development Corporation - Retail
Expansion/Marketing/Workforce
Economic Development
$588,748
$704,135
Greater Dubuque Development Corporation - Director
of Sustainable Innovation
Economic Development
$100,000
$105,500
Greater Dubuque Development Corporation - True
North
Economic Development
$25,000
$26,500
Hills & Dales: Senior Center
Recreation
$18,200
$18,200
Humane Society
Health Services
$139,341
$146,308
Hawkeye Area Community Action
Housing
$70,000
$70,000
TOTAL FY23 CONTRACTED SERVICES INVESTMENTS:
$2,8569502
THANK YOU
www.cityofdubuque.org/1681/Purchase-of-Service-Grant-Application