Planning Services Fiscal Year 2023 Budget PresentationCopyrighted
March 9, 2022
City of Dubuque
Special Meeting
ITEM TITLE
SUMMARY:
SUGGESTED
DISPOSITION:
Public Hearings # 3.
Planning Services Fiscal Year 2023 Budget Presentation
ATTACHMENTS:
Description Type
Planning Services Policy Budget Book Supporting Documentation
Presentation —Uploaded 3.9.22 Supporting Documentation
Planning Services
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PLANNING SERVICES DEPARTMENT SUMMARY
FY 2021
FY 2022
FY 2023
%Change
FY 022
FroBudg
Budget Highlights
Actual
Budget
Requested
tm
Expenses
Employee Expense
625,803
759,842
801,301
5.5 %
Supplies and Services
140,684
112,023
249,835
123.0 %
Machinery and Equipment
114
31,627
5,981
(81.1)%
Total
766,601
903,492
1,057,117
17.0 %
Resources
Administrative Overhead Recharges 401,643 359,643 407,094 13.2 %
Operating Revenue 84,029 49,095 55,299 12.6 %
Total 485,672 408,738 462,393 13.1 %
Property Tax Support 280,929 494,754 594,724 99,970
Percent Increase (Decrease)
Percent Self Supporting 63.4 % 45.2 % 43.7 %
Personnel -Authorized FTE 8.38 8.38 8.38
Improvement Package Summary
1 of 7
This improvement request is for funding to help assist Planning Services Staff with managing and
updating the Imagine Dubuque website so the comprehensive plan can continue to be implemented.
The Imagine Dubuque website is a WordPress website that was developed between the City of
Dubuque Planning Services Department (PSD) and Teska Associates. Currently, Teska Associates
hosts, manages and updates the website at the direction of Planning Staff. A multi -year contract with
Teska Associates has concluded. Planning Staff has taken on the role of updating the website.
Planning Staff have consulted with the Public Information Office (PIO) about providing assistance with
managing the website. Due to staffing levels and time associated with managing and updating the
website, the PIO and PSD determine that separate funding should be requested. The funding is used
for training purposes, purchasing of website modules/plugins and to contract with Teska Associates to
assist with troubleshooting and upgrades. Imagine Dubuque 2037: A Call to Action Comprehensive
Plan: Implementation, impacts all the City Council goals as well as being identified as a City Council
high priority.
Related Cost: $ 499 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 210 Administrative Overhead Recurring
Net Cost: $ 289
Property Tax Impact: $0.0001 —%
Activity: Planning/Historic Preservation
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2 of 7
This improvement request is for activation of the Imagine Dubuque Comprehensive Plan, adopted on
September 18, 2017. The plan serves as a guide for the community's physical, social and economic
development. Many of the plan's 110 recommendations are seeing great progress, despite the impact
of COVID-19. Some recommendations are led by the City, while others are more community -led. The
funding will provide the team (Connectors & Planning Staff) the ability to identify a handful of
community -led recommendations that require assistance, partnering with individuals and organizations
to determine what the next best steps are for activation and coordination. This creative approach may
be training disparate Champions of the plan around a specific issue, supporting a convening of
organizations around a recommendation, or developing awareness campaigns for certain projects that
are forwarding a recommendation. This flexible approach uses various media platforms and community
engagement formats to support of the activation of Champions and educates the community (City of
Dubuque, Dubuque County and Tri-State Region). Implementation of the Imagine Dubuque has been
identified as a City Council High Priority. This request also supports all the City Council Goals,
especially Partnership for a Better Dubuque: Building Our Community that is Viable, Livable and
Equitable.
Related Cost: $20,000 Tax Funds Non -Recurring Recommend -Yes
Related Revenue: $ 8,400 Administrative Overhead Non -Recurring
Net Cost: $11,600
Property Tax Impact: $0.0046 0.05%
Activity: Planning/Historic Preservation
3 of 7
This improvement request is for an update of the Unified Development Code. The Unified Development
Code was adopted on October 19, 2009. The Imagine Dubuque Comprehensive Plan (ID) was
adopted on September 18, 2017. The Equitable Poverty Reduction & Prevention Plan (EPRPP) was
adopted on March 1, 2021. The Community Climate Action & Resiliency Plan (CCARP) was adopted in
2013 and updated in 2020. The Arts and Culture Master Plan (ACMP) was adopted in 2016. The ID,
EPRPP, CAPRP and ACMP were all adopted after the Unified Development Code. The update of the
UDC will allow the regulatory document to be reviewed with an equity lens while also implementing
portions of the before mentioned plans where applicable. It will also allow the UDC to be updated with
changes in technology, land use, etc. Estimated amount is from researching RFPs on National APA
and state APA chapter websites for similar projects. This request supports the City Council goals of
Robust Local Economy: Diverse Business and Jobs with Economic Prosperity, Vibrant Community:
Healthy and Safe, Livable Neighborhoods and Housing; Great Place to Live, Sustainable Environment:
Preserving and Enhancing Natural Resources, Diverse Arts, Culture, Parks and Recreation Experience
and Activities and Connected Community: Equitable Transportation, Technology Infrastructure and
Mobility. It also address the following City Council Top Priorities: Equitable Poverty Prevention &
Reeducation Plan Implementation, Historic Building Rehabilitation/Preservation. It also addresses the
following City Council High Priorities: Childcare Initiative and Imagine Dubuque Implementation.
Related Cost: $100,000 Tax Funds Non -Recurring Recommend - Yes
Related Revenue: $42,000 Administrative Overhead Non -Recurring
Net Cost: $58,000
Property Tax Impact: $0.0228 0.23%
Activity: Development Services
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4 of 7
This improvement request is for the purchase of uniforms. The uniforms consist of polos and long
sleeve shirts with an embroidered "City of Dubuque Masterpiece on the Mississippi Logo" and the text
"Planning Services Department". This would include a polo for the Planning Secretary, Planning
Technician, Zoning Enforcement Officer, three Assistant Planners, Associate Planner and Planning
Services Manager. In addition, it would include two long sleeve shirts for the Zoning Enforcement
Officer. The Planning Services Staff quite frequently interacts with the public outside of the physical
Planning Services Department Office. This include interaction with the public at board and commission
meetings, city council meetings, public workshops, open houses, presentations, and many more
events. The embroiderer polo/shirts help clearly identify Planning Staff at these events. In addition, the
Zoning Enforcement Officer is out in the community inspecting properties. These shirts help clearly
identify the Zoning Enforcement Officer as a city official with inspecting property and interacting with the
public. This request supports the City Council goal of Financially Responsible, High -Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost:
$ 210
Tax Funds
Recurring Recommend - No
Related Cost:
$ 120
Tax Funds
Recurring
Related Revenue:
$ 139
Administrative Overhead
Recurring
Net Cost:
$ 191
Property Tax Impact:
$0.0001
—%
Activity: Development Services and Planning/Historic Preservation
5 of 7
This improvement request is for sending Planning Staff, Zoning Board of Adjustment Members, Zoning
Advisory Commission Members and other local officials to the Iowa Sate University Extension
Introduction to Planning and Zoning for Local Officials workshop. The Introduction to Planning and
Zoning for Local Officials workshop is a three-hour session designed to introduce the basic principles of
land use planning and development management to elected officials, planning and zoning officials, and
board of adjustment members without formal training in the subjects. Using case scenarios in a highly -
interactive format, the workshop highlights issues frequently faced in the land use process, such as the
roles and responsibilities of the planning and zoning commission, the board of adjustment, and the
elected council and board of supervisors. It also highlights legal issues frequently faced by local
officials, such as variances, special uses, nonconforming uses, spot zoning, hearing procedures, and
conflicts of interest. This request supports the City Council goal of Financially Responsible, High -
Performance City Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 560 Tax Funds Non -Recurring Recommend - Yes
Related Revenue: $ 235 Administrative Overhead Non -Recurring
Net Cost: $ 325
Property Tax Impact: $0.0001 —%
Activity: Development Services
6 of 7
This improvement request is for sending an Assistant Planner and Associate Planner to Dale Carnegie
Training. The Assistant Planner and Associate Planner are both part of the Leadership Team. Allowing
the Assistant Planner and Associate Planner to participate in Dale Carnegie Training will help develop
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and build on confidence and personal leadership competence; Strengthen skills in relating to others and
build inclusivity; Enhance skills to communicate logically, clearly, and concisely; Energize and engage
listeners, learn to listen with empathy; Develop leadership skills to be more flexible and innovative,
Inspire others and motivate other to action; and Power them to control attitudes and reduce stress so
they can be at their optimum best. This request supports the City Council goal of Financially
Responsible, High -Performance City Organization: Sustainable, Equitable and Effective Service
Delivery.
Related Cost: $ 4,000 Tax Funds
Related Revenue: $ 1,680 Administrative Overhead
Net Cost: $ 2,320
Property Tax Impact: $0.0009 0.01 %
Activity: Development Services
Non -Recurring Recommend - Yes
Non -Recurring
7 of 7
This improvement request is to convert a walled office space into a virtual conference room. The
project involves repurposing existing desk and office equipment. A wheeled conference room table and
eight wheeled office chairs would be placed in the space. A television on an telescoping wall mounted
bracket would be installed on the wall. The space would allow for Planning Staff to conduct virtual
meeting as a larger group and allow a space where staff can meet with customers while maintaining
social distancing. This request supports the City Council goal of Financially Responsible, High -
Performance City Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 3,100 Tax Funds
Related Revenue: $ 1,302 Administrative Overhead
Net Cost: $ 1,798
Property Tax Impact: $0.0007 —%
Activity: Development Services
Significant Line Items
Employee Expense
Non -Recurring Recommend - Yes
Non -Recurring
FY 2023 employee expense reflects a 3.25% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of $3,128 or 3.04%.
4. Five -Year Retiree Sick leave payout increased from $15,093 in FY 2022 to $21,749 in FY 2023.
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5. 50% Sick leave payout decreased from $1,522 in FY 2022 to $— in FY 2023 based on
retirements. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the
sick leave over the cap to vacation or be paid out.
Supplies & Services
6. Data Processing Equipment Maintenance Contracts increased from $10,404 in FY 2022 to
10,320 in FY 2023. Departments receive recharges for maintenance agreement costs on City
wide software based on the number of users in their department.
7. Software License expense increased from $26,808 in FY 2022 to $35,073 in FY 2023. Increase
is based on expected cost of new Enterprise Resource Planning system.
8. Pay to Other Agency increased from $32,968 in FY 2022 to $34,010 in FY 2023 for East Central
Intergovernmental Association (ECIA) annual dues plus 3%.
9. Travel Conferences increased from $6,200 in FY 2022 to $10,165 in FY 2023 based on five
department staff attending the annual Race in the Heartland annual conference in FY 2023 and
the National Preservation is a biennial conference next held in FY 2023. Other conferences
budgeted include state-wide preservation conferences and the American Planning Association
conference.
10. General Liability Insurance increased from $4,281 in FY 2022 to $5,647 in FY 2023 based on
FY 2022 actual plus 12%.
11. Court Costs and Record Fees increased from $4,500 in FY 2022 to $5,000 in FY 2023 based on
FY 2021 YTD and additional pre -annexation filings. Beginning January 1, 2016, the court
requires the $85 filing fee for municipal infractions to be paid up front by the City. The Court then
enters judgment, and if a defendant if found guilty, the defendant will pay a fine plus $85 in court
costs and the Court will distribute the fine portion and reimburse the City for the filing fee that
was paid up front by the City. If a defendant is found not guilty, the City will pay for the court
costs using the $85 filing fee paid upfront instead of deducting the $85 from the City's
judgments, which was the process done by the Court previous to January 1, 2016. Departments
that file municipal infractions must budget the upfront filing fee and a portion of the amount is
reimbursed to the department going forward. The offsetting revenue is budgeted in Iowa District
Court Fines and is $661 in FY 2023 . Due to time delay of reimbursements, the revenue
received is less than the expense.
12. Legal notices and ads increased from $2,578 in FY 2022 to $3,021 in FY 2023 based on FY22
Projected actual.
13. Rental of Space remains unchanged from $3,024 in FY 2022 to $3,024 in FY 2023 for the rental
of 6 parking spaces for the following positions: Department Manager, Associate Planner, three
Assistant Planners and a Zoning Enforcement Officer. Each space costs $42.00 per month.
14. Education & Training costs increased from $2,600 in FY 2022 to $7,660 in FY 2023. Training
includes: Flood Plain Manager Training, GIS Training, and training for the Historic Preservation
Committee.
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Machinery and Equipment
15. The total equipment requested is as follows ($5,981):
Administration
25% of Smart Phone $ 87
Development Services
Projector $ 500
Chairs/Desks $ 2,781
Smart Phone $ 350
City Planning/Historic Preservation
Projector $ 500
75% of Smart Phone $ 263
Recommended Improvement Packages $ 1,500
Total $ 5,981
Revenue
16. Zoning administrative fees increased from $25,201 in FY 2022 to $29,434 in FY 2023 based on
FY 2021 actual.
17. Sub plat review fees increased from $2,822 in FY 2022 to $3,278 in FY 2023. FY 2021 actual
was $8,145. FY 2021 was unusual with several major subdivisions. The FY 2023 budget is
based on a 5-year average from FY2016-FY2020.
18. Billboard inspection fee decreased from $10,012 in FY 2022 to $9,856 in FY 2023 based on the
actual number of signs inspected.
19. Revenue received from Enterprise Funds for administrative overhead charges increased from
$359,643 in FY 2022 to $407,094 in FY 2023.
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PLANNING SERVICES
The mission of the Planning Services Department is to provide friendly, knowledgeable and
professional City Planning, Historic Preservation and Development Services to city residents to ensure
a Viable, Livable and Equitable Dubuque. Planning Services staff works in partnership with volunteer
city residents on the Zoning Advisory Commission, Zoning Board of Adjustment, Historic Preservation
Commission, and Long Range Planning Advisory Commission to accomplish this mission.
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PLANNING SERVICES
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
PEOPLE
Planning Services staff interacts daily with
customers to facilitate review of residential,
office, commercial, institutional and
industrial development proposals through
an open, transparent: service -oriented
process. Staff resolves zoning enforcement
issues by working with residents and
businesses to achieve voluntary
compliance_ Staff also works with the
Zoning Advisory Commission and Zoning
Board of Adjustment by facilitating
neighborhood input on development
proposals to:
• promote a sound, safe, healthy, and
sustainable community,
• encourage goad development and
support the conscientious developer,
a protect existing property values and
uses, and
PLANNING
Planning Services staff works with the
Lang -Range Planning Advisory
Commission to create a viable: livable,
and equitable community and plan for a
better future through the long-term
Comprehensive Plan and strategic short-
term plans for urban renewal and
revitalization.
Planning Services staff works with the
Historic Preservation Commission to
protect, promote and enhance the
historic, cultural and aesthetic resources
that make Dubuque a unique, identifiable
and vital community through preservation
planning; design guidelines, technical
assistance and financial incentives.
PARTNERSHIPS
Planning Services staff collaborates with City departments;
local, state and federal agencies; private sector and non-
profits to facilitate development: enhance neighborhood
quality, and support regional efforts. Major collaborations
include- sustainability, annexation; riverfront development;
downtown and neighborhood revitalization, public health,
watershed management: and regional parks, open space
and bike; hike trail systems.
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PLANNING SERVICES
FY 2021 FY 2022 FY 2023
Full -Time Equivalent 8.38 8.38 8.3E
Resources and Property Tax Support
$800,000
$600,000
$400, 000
$200,000
$0
$594, 724
Administrative OH Recharges Operating Revenue Property Tax Support
FY 2021 FY 2022 0 FY 2023
The Planning Services Department is supported by 8.38 full-time equivalent employees, which
accounts for 75.80% of the department expense as seen below. Overall, the department's expenses
are expected to increase by 17.00% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
Employee Expense
Supplies and Services
Machinery and Equipment
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
FY 2021 FY 2022 0 FY 2023
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PLANNING SERVICES
Development Services
Mission & Services
Development Services focuses on fostering and building partnerships with residents, business owners,
entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and
coordination of public and private development activities in the city. This is achieved by providing
accurate information concerning City plans, policies and ordinances to the Zoning Board of
Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers,
applicants, and residents. Staff is continually working to build relationships with the community at large
by encouraging voluntary compliance with the City's zoning code to improve the quality of life in our
neighborhoods and business districts.
Development Service Funding Summary
FY 2021 Actual
FY 2022 Budget
FY 2023 Requested
Expenditures
$345,335
$489,357
$592,762
Resources
$58,320
$47,353
$54,291
Development Service Position Summary
FY 2023
Associate Planner
1.00
Assistant Planner
2.00
Zoning Enforcement Officer
1.00
Secretary
0.40
Total Full -Time Equivalent Employees
4.40
Performance Measures
Performance Measure (KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
Activity Objective: Provide effective customer service, knowledge of development regulations, and
department efficiency to encourage voluntary compliance and effectively serve the community.
# of square feet of approved development
(combined commercial, industrial, and
institutional)
200,000
135,915 544,158 400,000
_
% average score (out of 100) awarded by
customers via ongoing Planning
100%
98.3% 97.9% 97.5%
a
Department customer service survey.
# of inspections conducted to bring
1,300
1,312 1,258 1,300
properties into compliance
City Council Goal: Financially Responsible, High -Performance City Organization
2 Activity Objective: Provide seamless communication to ensure the City Council, City Manager,
Boards, Commissions, and residents remain informed about development activities within the City.
# Avg. days of review and approval from
application deadline by Zoning Board of 23.5 23.5 23.5 23.5
Adjustment
# Avg. days from application deadline to
City Council for Zoning Advisory 55 55 55 55
Commission
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PLANNING SERVICES
City vianning
Mission & Services
The primary function of City Planning is to engage the community in developing and updating a long-
term vision and Comprehensive Plan for future growth and development, led by the Long Range
Planning Advisory Commission.
. .
FY 2021 Actual
FY 2022 Budget
FY 2023 Requested
Expenditures
$421,265.85
$414,135
$464,355
Resources
$427,351.84
$361,385
$408,102
FY 2023
Planning Services Manager
1.00
Assistant Planner
1.00
Planning Technician
1.00
Secretary
0.60
Planning Intern
0.38
Total Full -Time Equivalent Employees
3.98
Performance Measures
al: Partnerships for a Better Dubuque
Performance Measure (KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Implementation of the Imagine Dubuque 2037 Plan underway.
% Imagine Dubuque recommendations 100% n/a 64% 70% DADUNDERWAY, COMPLETED/ONGOING
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PLANNING SERVICES
Historic Preservation
Mission & Services
Historic Preservation works to promote, protect and enhance the city's historic, cultural, aesthetic and
environmental resources. Staff support the Historic Preservation Commission with exterior design
review; evaluation, nomination, and registration of historic properties; and public outreach. Staff helps
ensure projects comply with Federal requirements, such as Section 106 reviews.
FY 2021 Actual
FY 2022 Budget
FY 2023 Requested
Expenditures
$421,265.85
$414,135
$464,355
Resources
$427,351.84
$361,385
$408,102
FY 2023
Planning Services Manager 1.00
Assistant Planner 1.00
Planning Technician 1.00
Secretary 0.60
Planning Intern 0.38
Total Full -Time Equivalent Employees 3.98
Performance Measures
City Council Goal: Vibrant Community
1 Activity Objective: Promote, enhance, and preserve the community's historic & cultural resources.
Performance Measure (KPI)
Target
FY20
Actual
FY21
Actual
FY 2022
Estimated
Performance
Indicator
# Avg. days Historic Preservation review
and approval time from application
17.5
17.5
17
17.5
M�—
deadline
$ investment in historic and downtown
$3.0
$4.0
$3.5
$3.0
L1W?-
neighborhoods
million
million
million
million
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Recommended Operating Revenue Budget - Department Total
62 - PLANNING SERVICES
FY20 Actual
FY21 Actual
FY22 Adopted
Fund
Account
Account Title
Revenue
Revenue
Budget
FY23 Recomm'd Budget
FED PASS THRU STATE
100 45771 GRANT
0
24,518
0
0
MATE GRANT utal
2
100 51912 ZONING ADM FEES
24,051
29,578
25,201
29,434
100 51913 SUB PLAT REVIEW FEES
2,698
8,145
2,822
3,278
100 51915 TEMPORARY USE FEES
691
2,072
718
2,072
BILLBOARD INSPECTION
100 51917 FEE
150
9,018
10,012
9,856
100 51925 MAP/TEXT SALES
65
280
65
280
100
51928
DESIGN REVIEW FEES
720
1,008
806
1,008
100
51965
EVENTS REVENUE
7,052
0
0
0
100
51981
COPY SERVICE CHARGES
7
0
0
0
L
CHARGES FOR SERVICES - Tot
39,624
am 45,928j'
100
53102
PRIVATE PARTICIPANT
9,750
0
0
0
100
53403
IA DISTRICT COURT FINES
1,761
661
1,761
661
100
53530
SPECIALIZED SERVICES
7,710
8,710
7,710
8,710
REIMBURSEMENTS-
100
53620
GENERAL
882
39
0
0
100
59610
FR WPC OPERATING
143,165
159,338
142,716
161,545
FR STORMWATER
100
59620
OPERATING
39,585
47,334
42,814
48,464
100
59630
FR PARKING OPERATING
18,590
20,712
18,551
21,001
100
59640
FR WATER UTILITY
31,024
26,622
22,836
25,847
100
59670
FR REFUSE COLLECTION
129,206
147,637
132,726
150,237
kNSFER IN AND
PLANNING SERVICES - Total 417,107 485,672 408,738 462,393
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Recommended Operating Expenditure Budget - Department Total
62 - PLANNING SERVICES
FY20 Actual I FY21 Actual I FY22 Adopted I FY 23 Recomm'd
Fund I Account I Account Title
100
61030
SEASONAL EMPLOYEES
4,869
0
8,353
10,926
100
61080
COVIDI9 EMP QUARANT/TREAT
317
0
0
0
100
61081
COVIDI9 SCHOOL/DAYCARE CL
2,545
0
0
0
100
61083
COVIDI9 EMP NON -WORK
557
0
0
0
100
61088
SCHOOL/DAYCARE CLOSED
732
0
0
0
100
61091
SICK LEAVE PAYOFF
7,205
15,106
15,093
21,749
100
61092
VACATION PAYOFF
23,465
0
0
0
100
61096
50% SICK LEAVE PAYOUT
1,522
1,187
1,522
0
100
61310
IPERS
49,003
41,169
51,267
53,934
100
61320
SOCIAL SECURITY
39,330
32,072
42,818
45,461
100
61410
HEALTH INSURANCE
86,688
98,368
104,256
107,384
100
61415
WORKMENS' COMPENSATION
1,509
1,392
1,074
1,080
100
61416
LIFE INSURANCE
420
400
458
366
100
61651
MEALS NO OVERNIGHT
17
0
0
0
100
61660
EMPLOYEE PHYSICALS
267
0
267
0
61 - WAGES AND BENEFITS
734,277
625,803
759,842
801,301
100
62010
OFFICE SUPPLIES
2,249
1,039
2,249
1,382
100
62011
UNIFORM PURCHASES
60
0
60
0
100
62030
POSTAGE AND SHIPPING
1,429
1,172
1,458
1,195
100
62050
OFFICE EQUIPMENT MAINT
342
0
349
0
100
62061
DP EQUIP. MAINT CONTRACTS
9,459
10,404
10,404
10,320
100
62090
PRINTING & BINDING
485
23
1,495
635
100
62110
COPYING/REPRODUCTION
2,595
1,231
2,595
1,231
100
62130
LEGAL NOTICES & ADS
9,133
1,634
2,578
3,021
100
62140
PROMOTION
8,835
5,446
499
20,499
100
62170
SUBSCRIPTIONS -BOOKS -MAPS
1,143
108
1,166
916
100
62190
DUES & MEMBERSHIPS
805
40
1,184
1,635
100
62204
REFUNDS
3,500
890
0
0
100
62206
PROPERTY INSURANCE
923
0
0
1,206
100
62208
GENERAL LIABILITY INSURAN
4,170
4,042
4,281
5,647
100
62230
COURT COSTS & RECORD FEES
2,217
3,522
4,500
5,000
100
62240
MISCELLANEOUS
144
0
0
0
100
62310
TRAVEL -CONFERENCES
6,742
100
6,200
10,165
100
62320
TRAVEL -CITY BUSINESS
5,933
0
2,000
1,570
100
62340
MILEAGE/LOCAL TRANSP
655
211
773
773
100
62360
EDUCATION & TRAINING
534
0
2,600
7,660
100
62421
TELEPHONE
1,704
1,751
2,072
1,752
100
62436
RENTAL OF SPACE
2,268
2,941
3,024
3,024
100
62511
FUEL, MOTOR VEHICLE
492
345
526
579
100
62521
MOTOR VEHICLE MAINT.
808
938
824
957
100
62641
HOSPITALITY EXPENSE
69
0
0
0
100
62645
SPECIAL EVENTS
15,906
0
600
0
100
62663
SOFTWARE LICENSE EXP
0
14,574
26,808
35,073
100
62667
DATA SERVICES
810
670
810
1,085
100
62716
CONSULTANT SERVICES
92,909
57,904
0
100,500
100
62731
MISCELLANEOUS SERVICES
2,694
0
0
0
100
62732
TEMP HELPCONTRACT SERV.
1,580
0
0
0
100
62761
PAY TO OTHER AGENCY
30.548
31.700
32.968
34.010
100 71120
PERIPHERALS, COMPUTER
0
0
920
0
100 71211
DESKS/CHAIRS
0
0
2,677
2,781
100 71213
TABLES
0
0
0
600
100 71310
AUTO/JEEP REPLACEMENT
0
0
27,030
0
100 72414
TELEVISION
0
0
0
900
100 72418
TELEPHONE RELATED
0
114
0
700
71 -EQUIPMENT
0
114
31,627
5,981
62 - PLANNING SERVICES TOTAL
945,420
766,601
903,492
1,057,117
-65-
Recommended Expenditure Budget Report by Activity & Funding Source
62 - PLANNING SERVICES
ADMINISTRATION - 62100 i
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 20 334 87
SUPPLIES AND SERVICES 2,446 6,669 8,232
WAGES AND BENEFITS 28,918 31,354 33,954
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 94 29,789 5,131
SUPPLIES AND SERVICES 37,496 58,730 170,302
WAGES AND BENEFITS 307,745 400,838 417,329
FUNDING SOURCE: GENERAL
Account
FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT — 1,504
SUPPLIES AND SERVICES 100,743 46,624
WAGES AND BENEFITS 289,140 327,650
r 7�
CITY PLANNING/HISTORIC PR �389,882 375,778
PLANNING SERVICES TOTAL $766,601 $903,492
763
71,301
350,018
422,082
$1,057,117
M.
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
100
5875
GE-40
MANAGER
100
5600
GE-35
ASSOCIATE PLANNER
100
5275
GE-33
ASSISTANT PLANNER
100
5230
GE-31
OFFICER
100
5225
GE-30
PLANNING TECHNICIAN
100
225
GE-25
SECRETARY
TOTAL FULL
TIME EMPLOYEES
61030 Seasonal Employee Expense
100 5250 NA-38 PLANNING INTERN
TOTAL SEASONAL EMPLOYEES
TOTAL PLANNING SERVICES DEPT
FY 2021 FY 2022 FY 2023
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 $ 89,596 1.00 $ 95,767 1.00 $ 104,326
1.00 $ 80,225 1.00 $ 70,635 1.00 $ 74,801
3.00 $ 201,305 3.00 $ 209,677 3.00 $ 213,000
1.00 $ 55,147 1.00 $ 55,949 1.00 $ 62,469
1.00 $ 46,755 1.00 $ 52,451 1.00 $ 53,927
1.00 $ 49,537 1.00 $ 50,255 1.00 $ 51,878
8.00 $ 522,565 8.00 $ 534,734 8.00 $ 560,401
0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
8.38 $ 530,791 8.38 $ 543,087 8.38 $ 571,327
-67-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Planning Administration -FT General Fund
10062100 61010 100 5875 GE-40
Development Services -FT General Fund
10062400 61010 100 225 GE-25
10062400 61010 100 5230 GE-27
10062400 61010 100 GE-31
10062400 61010 100 5275 GE-33
10062400 61010 100 5600 GE-35
City Planning/Historic Pres.-FT General Fund
10062700
61010
100
225
GE-25
10062700
61010
100
5875
GE-40
10062700
61010
100
5275
GE-33
10062700
61010
100
5225
GE-30
MANAGER
0.25
$ 22,399
0.25
$
23,941
0.25
$ 26,081
Total
0.25
$ 22,399
0.25
$
23,941
0.25
$ 26,081
SECRETARY
0.40
$ 19,815
0.40
$
20,102
0.40
$ 20,751
CODE INSPECTOR
1.00
$ 55,147
1.00
$
55,949
-
$ -
ZONING
ENFORCEMENT
OFFICER
-
$ -
-
$
-
1.00
$ 62,469
ASSISTANT PLANNER
2.00
$ 133,918
2.00
$
137,602
2.00
$134,136
ASSOCIATE PLANNER
1.00
$ 80,225
1.00
$
70,635
1.00
$ 74,801
Total
4.40
$ 289,105
4.40
$ 284,288
4.40
$292,157
SECRETARY
0.60
$ 29,722
0.60
$
30,153
0.60
$ 31,127
MANAGER
0.75
$ 67,197
0.75
$
71,826
0.75
$ 78,245
ASSISTANT PLANNER
1.00
$ 67,387
1.00
$ 72,075
1.00
$ 78,864
PLANNING TECHNICIAN
1.00
$ 46,755
1.00
$ 52,451
1.00
$ 53,927
Total
3.35
$ 211,061
3.35
$ 226,505
3.35
$242,163
City Planning/Historic Pres.-Seasonal General Fund
10062700 61030 260 5250 NA-38 PLANNING INTERN 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
Total 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
TOTAL PLANNING SERVICES DEPT. 8.38 $ 530,791 8.38 $ 543,087 8.38 $571,327
.:
PLANNING SERVICES
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1022431 HISTORIC PRES TECH ASSIST — 3,993 5,000 30,000
PrATMING SEEmu _
-e
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
PLANNING SERVICES
Community and Economic Development
Historic Preservation Technical
Assistance Program $ 30,000 $ 10,000 $ 30,000 $ 10,000 $ 30,000 $ 110,000 398
TOTAL $ 30,000 $ 10,000 $ 30,000 $ 10,000 $ 30,000 $ 110,000
-70-
FISCAL YEAR 2023
BUDGET PRESENTATION
It
I]MMAW
Planning Services
Department
The mission of the Planning Services Department is to provide
friendly, knowledgeable and professional City Planning, Historic
Preservation and Development Services to city residents to
ensure a Viable, Livable and Equitable Dubuque.
2
Retirements
Guy Hemenway
Assistant Planner
32 years
Planning Services Department (8.38 Full -Time Equivalents)
Planning Services
Department
Organizational
Chart
Zoning Board of
Adjustment
Associate Planner
Zoning Advisory
Commission
Planning Services Manager
Department
Secretary
Planning
Technician
Tanning Intern
(seasonal 0.38 FTE)
F
y
DEVELOPMENT SERVICES CITY PLANNING HISTORIC
PRESERVATION
Zoning
Enforcement
Officer
2 Assistant Assistant Planner Assistant Planner
Planners I 50% 50%
I
1
Long Range Historic
--- Planning Advisory Preservation
4 Commission Commission
Shen on
The
Pm , L
iRs4uM�n!ce9hio,
Chris Htp Olson
Jane Glennon
Boards and Commissions - 28 Appointed Volunteers
Planning Services Department: Board and Commission Leadership
Zoning Board of Adjustment - Jonathan McCoy, Chairperson
Zoning Advisory Commission - Matt Mulligan, Chairperson
Long Range Planning Advisory Commission -Alan Vincent, Chairperson
Historic Preservation Commission - William Doyle, Chairperson
Design Review Committees
Port of Dubuque Design
Review Committee
Chaplain Schmitt Island
Design Review Committee
Chaplain Schmitt Island Master Plan
Dubuque, Iowa
Adopxd by o,h,q,e ory Conrca on my n, zof n
Amended by DubuqueCnyCourcno nayf.zo17
Prep.redf-..
me City ofD buque
mpand by:
Cuningham Croup Ardf nenure, frc.
CHAPLAIN
SCHMITT
ISLAND
f
Planning Services Department
• Equity Plan
• Equitable Fines
and Fees
(Compliance)
• Text Amendments
Childcare
Community Gardens
Greenhouse
FISCAL YEAR 2022
HIGHLIGHTS
• Imagine Dubuque
Comprehensive Plan:
Tracking Website Launched
• Completely updated the Flood Hazard Overlay District
Regulations
• Historic Resource Development Grant - Black Heritage Survey
• Department Fully Staffed
9
FUTURE
INITIATIVES
No
CITY OF ❑UBUQUE,
PLANNING SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
DUBUOU E'S BLACK HERFFAGE SURVEY iBHS)
MUILPIe Property Uocumen[honn and Related Activity
City of �u�uq... Iowa
oecemner 2 .2021
• Unified Development Code
Update (improvement package request)
• Black Heritage Survey
• Update Existing & Future Land
Use Map
• State Historic Preservation Office
Programmatic Agreement
• Continue to Implement Imagine
Dubuque Comprehensive Plan
10
Planning Services Department
FY2023 REQUESTED PROPERTY TAX SUPPORT
$5941724
Net Property Tax
Support
11
$8m82
Average homeowner's*
property tax cost for Planning
Services Department
(*Avg. home value of $159,503)
CITY PLANNING
■ FfGI1RE 9.10
❑ Futu a Land Use Map
• Provide staff support to Long- .�.
Range Planning Advisory
Commission
• Engage the community, develop
partnerships, and implement
Imagine Dubuque
• Annexation Study
40,000 acres in potential growth
Currently 183 pre -annexation
agreements
(2,711 acres)
12
DUBUQUE FUTURE LAND USE
MEN
t:111111
�.euv1[ul
Page 9-14 1 Imagine Dubuque I Chapter 9 • Land Use
Development, Implementation and
Amendments to the Comprehensive Plan
(Imagine Dubuque)
Review and provide recommendations to thc.
City Council on:
• New Urban Revitalization Districts
(Tax Abatement)
• New Urban Renewal Districts
(Tax Increment Financing)
Undertake specific long range planning
projects
• Update Existing and Future Land Use Maps
• Vacant and Developable Land Inventory
01:I'AKK01M I M 1914"11 [•
Roosevelt West Senior Apartments
Gardens of Dubuque Apartments
13
IMAGINE DUBUQ
I
UE IMPLEMENTATION D DUBUQIMAGINE 2���
DUBUQUE
0 0 VIABLE • LIVABLE • ECIUITABLE
A CALL TOACTION
Implementation:
• Collective Impact Model
• Organization Building
• Data
Collection/Progress
Updates
• Plan Progress
Reporting Launch
http://cityofdubuque.org/imaginedubuque
14
0000 Continuous
Communication
CO N N ECTORS
City Department Managers
Role is informational & referral
• Create and share templates for Socrata r'
STAR Rating / Open Data team members
forclata collection, equity and STAR
indicators, and management
• Connect with Community Coordinators,
City government, partners, andlor
community
Participate in quarterly Imagine
Dubuque Implementation meetings
• Track through'equity lens'
Sharedata and progress metrics from
Coordinators and Champions with City
Council to showcase success measures
City Leadership Team +
Community Partners
Role is topraAde input and effort to
Champions to identify a path forward,
help remove obstacles, and successfully
achieve subcategory goals
Define what metrics will be collected to
measure progress/ equityindicators
• Determine what 'success'looks like for
each subcategory
• Create template to track progress within
subcategory and share with associated
Connector and Champion
• Coordinate with Connectors,
Champions, Government Partners,
Community
Continuous (( ,
Communication
CHAMPIONS
�ndividtaah, City Staff+
Community Partners
Role is implementation of projects,
programs, events, i nOia tiles, a nd efforts
that help meet the 110 recommendations
• Define what metiicswill be collected to
measure progress / equity indicators
• Determine what'success'looks like for
each project and initiative
Track progress and sha re with
associated Community Coordinator
15
Mutually Reinforcing Activities ll Shared Measurement System
1 PLAN CATEGORIES
32 PLAN SUBCATEGORIES
ECONOMK PROSPERITY
sidil -- - -
- 4
SUSTAINABLE ENVIRONMENT ---�
.....-------�
SOCIAL& CULTURAL VIBRANCY ---
.� monsoon
--*
I
LIVABLE NEIGHQORIIOODS & HOUSING
---------�
N 0
'
COMMUNITY WILITIES
ME ----------�
110 PLAN RE OWAENDATIONS
II 1
TRANSPORTATION&MOBILITY -'I NJ N ME bm
l AN D EJS E y � •___-� �. _-�
BACKBONE SUPPORT ORGANIZATION I CITY OF DUBUQUE
DEVELOPMENT SERVICES
• Foster partnerships and provide
efficient, knowledgeable coordination
of sustainable development.
• Facilitate and Coordinate the
Development Review Team.
• Staff support to the Zoning Board of
Adjustment and the Zoning Advisory
Commission.
17
expanded
mercial,
ndustrial
nstitutional
(non-residential)
construction.
ZONING ADVISORY COMMISSION
ZONING BOARD OF ADJUSTMENT
ZONING ENFORCEMENT CASES
HISTORIC PRESERVATION
• Staff support for the Historic
Preservation Commission.
• Conduct research on planning
and preservation projects,
grants, policies, and
ordinances.
• Facilitate Section 106 process
with State of Iowa for housing
rehab projects citywide.
22
EVALUATION & PROTECTION OF HISTORIC RESOURCES
• Survey and evaluation of
archeological resources
• Over 6,000 historic properties
surveyed, protecting over
2,000
• $3.5 million investment in
historic and downtown
neighborhoods (FY21)
M Central Avenue Corridor
LOCAL
- Historic Districts
Conservation Districts
Conservation Planning Areas
NATIONAL REGISTER
Eligible Districts
Listed Districts
Individually Listed Properties
HISTORIC PRESERVATION COMMISSION
u
r,
u
Customer Service Survey Results FY21
0% 20% 40% 60% 80% 100%
Staff Friendliness 00%
Timeliness
(Prompt and Efficient)
Expertise
(Knowledgeable)
Adequately Inform
Applicants of Process
100%
Economic Development
Development Services
Design Review
Revitalization
using & Commun
Development
Section 106 Reviews
Historic Preservation
Neighborhood Plans
Utility Billing
Annexation
Enforcement Coordination
Public Works
Annexation
Landfill Diversion
Complete Streets
Trails & Signs
Leisure Services
Trail Projects
Park & Trail planning
Development Services
_rant Writing/AdmLQ
Transportation
Parking Studies
Complete Streets
Development Services
City Attorney's Office
Annexation
Zoning Enforcement
UDC Interpretation
City Manager's Office
Council Agenda
Annexation
Comprehensive Plan
Legislation
Equity & Human'
Rights
Equity Plan
Fair Housing
Community Engagement
Support for Other City Departments
Office of Share Prosperity
& Neighborhood Support
EPRPP Implementation
City Life
Police Department Fire/Rescue Dept.
Enforcement Coordination Development Services
Internal Working Group Enforcement Coordination
Bike Safety/SRTS Annexation
Vehicle Towing i
Health Services
Enforcement Coordination
Public Health Planning
GIS
Map Production
Analysis for Special Projects
Public Information
Office
Census
Public Relations
Public Engagement
Finance
Grant Administration
Revenue Collection
-'-Construction &—'�
Inspections Division
Development Services
Enforcement Coordination
Historic Preservation
Water Dept.
Development Services
Annexation
Engineering
Development Services
Levee Flood Plain Management
Watershed Planning
Complete Streets
Imagine Dubuque Website
Non -Recurring 1 $499
Net Property Tax Cost: $289
Imagine Dubuque Comprehensive Plan Activation
Non -Recurring 1 $20,000
Net Property Tax Cost: $11,600
Update Unified Development Code
Non -Recurring 1 $100,000
Net Property Tax Cost: $58,000
27
Professional Development for Planning Staff,
Zoning Board of Adjustment and Zoning Advisory
Commission Members
Non -Recurring 1 $560
Net Property Tax Cost: $325
Dale Carnegie Training for Assistant Planner and
Associate Planner
Non -Recurring 1 $4,000
Net Property Tax Cost: $2,320
Create a Virtual Planning Conference Room
Non -Recurring 1 $3,100
Net Property Tax Cost: $1,798
28
Planning Services Department
FY 23 CAPITAL IMPROVEMENT PROJECTS
Historic Preservation Technical
Assistance Program
9
FY 23 Cost
$ 153000 $
Total Project Cost
509000
Planning Services Department -
PERFORMANCE P
Goals on Track:
23.5 average days of review and approval from
application deadline by Zoning Board of
Adjustment
55 average days from application deadline to City
Council for Zoning Advisory Commission
1,258 inspections conducted to bring properties
into compliance
30
Planning Services Department -
PERFORMANCE MEASURES
C+�
0
RECOMMENDATION TRACKER
Comprehensive Plan Status: iio recommendations
Goals Improving:
65% Imagine Dubuque
recommendations UNDERWAY,
COMPLETED/ONGOING
• Needs Resources • Getting Started • Underway • Complete/Ongoing
www.imaginedubuque.com/progress
31
Planning Services Department
PERFORMANCE
Goals on Track:
17.5 average days Historic Preservation review
and approval time from application deadline
$3.5 million investment in historic and downtown
neighborhoods
32
www.cityofdubuque.org/planning
www.imaginedubuque.com