Request to Distribute RFP to hire Consultant for Parking Ramp Condition Assessment and Maintenance PlanCity of Dubuque
City Council Meeting
Consent Items # 6.
Copyrighted
March 21, 2022
ITEM TITLE:
Request to Distribute RFP to hire Consultant for Parking Ramp
Condition Assessment and Maintenance Plan
SUMMARY:
City Manager recommending City Council approval to distribute a
Request for Proposals (RFP) to hire a consultant for Parking Ramps
Condition Assessment and Maintenance Plan.
SUGGESTED
Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
Request to Issue RFP to Hire Consultant to do Ramp
Condition Assessment and Maintenance Report-MVM City Manager Memo
Memo
Memo to request issuance of an RFP to hire a
consultant to perform Parking Ramp Condition and Staff Memo
Assessment and Maintenance Plan
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
SUBJECT: Request to Distribute RFP to hire Consultant for Parking Ramp Condition
Assessment and Maintenance Plan
DATE: March 15, 2022
Director of Transportation Services Ryan Knuckey is recommending City Council
approval to distribute an RFP to hire a consultant for Parking Ramps Condition
Assessment and Maintenance Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Ryan Knuckey, Director of Transportation Services
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Ryan Knuckey — Director of Transportation Services
Dubuque
AII•America City
2007-2012.2013
2017*2019
SUBJECT: Request to Distribute RFP to hire Consultant for Parking Ramp Condition
Assessment and Maintenance Plan
DATE: March 3, 2022
Introduction
The purpose of this memorandum is to request your approval to distribute an RFP to hire
a Consultant for Parking Ramps Condition Assessment and Maintenance Plan.
Background & Discussion:
The Transportation Services Department would like to solicit competitive sealed
proposals from qualified professional consulting firms to complete a Parking Ramp
Maintenance Needs Assessment for the City's seven parking structures.
The City's parking structures are exposed to natural elements such as temperature
fluctuations and precipitation. These factors along with wear from deicing chemicals and
snow removal, cleaning, and frequent use can cause each parking structure to experience
various levels of deterioration. The City understands that addressing issues during the
initial stages of deterioration can dramatically decrease future repair costs and can help
each structure reach its expected service life or even extend it.
We currently have $519,089 in funds available for this service in the Port of Dubuque
Ramp sinking fund. Our plans would be to hire the awarded consulting company
immediately and have the ramp condition assessment and maintenance plan begin with
the Port of Dubuque Ramp. When funds become available with the FY23 budget,
currently budgeted for $68,000 and an additional $68,000 in FY24, the consultant would
continue the condition assessments and recommendations beginning with the Iowa and
Locust Street ramps first, and then the 5 Flags and 5th Street ramps second, followed up
by the Central Avenue and Intermodal ramps as funds allowed.
The selected Consultant will be expected to complete the contracted scope of services
within the specified timeframe, under the general direction and coordination of the City's
Transportation and Engineering Services Department, as authorized by the City Council.
Recommendation:
I respectfully recommend City Manager approval of the request to issue an RFP to hire a
consultant for Parking Ramps Condition Assessment and Maintenance Plan.
Cc: Ryan Knuckey, Director of Transportation Services
Jodi Johnson, Operations Supervisor — Transit
Steve Sampson Brown, Project Manager — Engineering Services
Jenny Larson, Director of Finance and Budget
Tony Breitbach, Purchasing Coordinator
Russ Stecklein, Operations Supervisor - Parking