Stumps / Sidewalks Project ThreeCopyrighted
March 21, 2022
City of Dubuque Consent Items # 8.
City Council Meeting
ITEM TITLE: Stumps / Sidewalks Project Three
SUMMARY: City Manager recommending City Council award the construction
contract for the Stumps / Sidewalk Project Three through the adoption of
a resolution to Quality Concrete in the amount of $144,172.19, which is
9.66% below the engineer's estimate.
RESOLUTION Awarding Public Improvement Contract for the Stumps /
Sidewalks Project Three
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Award 2022 Stump Sidewalks Project Three-MVM City Manager Memo
Memo
Staff Memo
Resolution
Staff Memo
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Stumps / Sidewalks Project Three
DATE: March 14, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council award the construction
contract for the Stumps / Sidewalk Project Three through the adoption of a resolution to
Quality Concrete in the amount of $144,172.19, which is 9.66% below the engineer's
estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 10, 2022
RE: Stumps / Sidewalks Project Three
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The attached resolution authorizes the award of the public improvement construction
contract for the Stumps / Sidewalks Project Three.
BACKGROUND
Iowa Code and Dubuque's City ordinance states that the abutting property owner is
responsible for all maintenance in the area between the property line and the back of
curb. City policy is property owners are required to replace sidewalks that are defective
no matter what has caused the defect. When the City is notified of a sidewalk defect a
notice is sent to the abutting property owner. The property owner is provided a time
frame to correct the defect(s). If a property owner fails to correct a defect the City
intervenes, corrects the defect, and assesses the property owner for the project.
There is an exception regarding sidewalks disturbed by street trees a second time. If the
sidewalk has been replaced by the abutting property owner once due to a tree heaving
or affecting the sidewalk, the City warrants any future sidewalk replacement caused by
the tree. Upon a repeat instance, the City repairs the sidewalk.
A change in policy adopted May 17, 2021, allows for Engineering Department to have a
combined stump/sidewalk replacement project with the City paying for the sidewalk
repairs instead of the abutting property owner the first time and all subsequent times it
may occur.
In 2021 the City was able to contract out and removed 204 diseased or dead ash tree
stumps and replaced necessary defective sidewalk and curb.
DISCUSSION
The Stumps / Sidewalk Project Three will provide for the removal of 101 tree stumps and
replacement of abutting sidewalks and curb in defective locations. Stumps sizes range from
12 to 90 inches in diameter. The sidewalk replacement behind the trees is approximately
40 to 100 square feet depending on the location.
BID RESULTS
The City received four bids on March 10, 2022, for the Stumps / Sidewalks Project Three.
Quality Concrete of Dubuque, IA, submitted the low bid in the amount of $144,172.19
which is 9.66% below the engineer's estimate. A summary of the bid proposals received
is as follows:
Contractor Name
Total Bid
Quality Concrete
$144,172.19
G & R Tree Service, Inc.
$144,304.30
McDermott Enterprises, LLC
$154,181.40
Burds Waterproofing, Inc.
$158,103.50
RECOMMENDATION
I recommend awarding the contract for the Stumps / Sidewalk Project Three to Quality
Concrete in the amount of $144,172.19.
BUDGETIMPACT
The estimate of probable costs for the Stumps / Sidewalk Project Three is as follows:
Description
Cost Estimate
Award
Construction
$ 159,732.40
$ 144,172.19
Contingency
15,973.24
15,973.24
Engineering Design and Administration
17,570.56
17,570.56
Total Construction Cost Estimate
$ 193,276.20
$ 177,715.99
The funding summary is as follows:
CIP
Fund Description
Fund Amount
1022830
Tree Removal & Replacement
$ 70,431.90
3002849
Pavement Rehab Concrete Streets
$ 107,284.09
Total Project Funding
$ 177,715.99
The Pavement Rehab Concrete Streets CIP is recommended for funding the sidewalk
and curb and gutter portion of the project. The remainder of the Pavement Rehab
Concrete Streets CIP will be used on N. Grandview Ave. between Loras Blvd. and
Rosedale Ave. to address defective pavement.
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Stumps / Sidewalk
Project Three through the adoption of the attached resolution to Quality Concrete in the
amount of $144,172.19.
Prepared by: Kerry Bradley, Engineering Dept.
cc: John Klostermann, Public Works Director
E
Stephen Fehsal, Park Division Manager
Jon Dienst, Civil Engineer II
Prepared by Kerry Bradley. City of Dubuque Engineering 50 W. 13th St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 84-22
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE STUMPS / SIDEWALKS
PROJECT THREE
Whereas, sealed proposals have been submitted by contractors for the Stumps /
Sidewalks Project Three, (the Project) pursuant to Resolution No. 63-22 and Notice to
Bidders published on the City of Dubuque, Iowa website and plan room service with
statewide circulation on the 24th day of February 2022; and
Whereas, said sealed proposals were opened and read on the loth day of March
2022 and it has been determined that Quality Concrete of Dubuque, IA submitted the low
bid in the amount of $144,172.19, and is the lowest responsive, responsible bidderforthe
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Quality
Concrete and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, adopted, and approved this 215t day of March 2022.
M'Or . ..Mavretm
Attest:
6-7�-
Adrienne N. Breitfelder, City Clerk