2022 Asphalt Overlay Ramp Project 2_InitiateCopyrighted
March 21, 2022
City of Dubuque Items to be set for Public Hearing # 1.
City Council Meeting
ITEM TITLE: 2022 Asphalt Overlay Ramp Project 2
SUMMARY: City Manager recommending City Council authorize the initiation of the
public bidding procedure for the 2022 Asphalt Overlay Ramp Project 2
by adoption of a resolution preliminarily approving the proposed plans,
specifications, form of contract, and construction estimate; establishing
the date of the public hearing for April 4, 2022; and authorizing the City
Engineer to advertise for bids for the 2022 Asphalt Overlay Ramp
Project 2.
RESOLUTION 2022 Asphalt Overlay Ramp Project 2: Preliminary
approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for April 4,
DISPOSITION: 2022Suggested Disposition:
ATTACHMENTS:
Description
2022 Asphalt Overlay Ramp Project 2-MVM Memo
Staff Memo
Resolution
Type
City Manager Memo
Staff Memo
Resolutions
Notice of Hearing Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 Asphalt Overlay Ramp Project 2
DATE: March 11, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council authorize the initiation of the
public bidding procedure for the 2022 Asphalt Overlay Ramp Project 2 by adoption of a
resolution preliminarily approving the proposed plans, specifications, form of contract,
and construction estimate; establishing the date of the public hearing for April 4, 2022;
and authorizing the City Engineer to advertise for bids for the 2022 Asphalt Overlay
Ramp Project 2.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 9, 2022
RE: 2022 Asphalt Overlay Ramp Project 2
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
2022 Asphalt Overlay Ramp Project 2.
BACKGROUND
Since 1990, the City of Dubuque has installed pedestrian access ramps around the City
of Dubuque to conform with the American with Disabilities Act (ADA). The pedestrian
access ramps allow people with mobility difficulties to access the City's sidewalk system.
The design standards for these ramps have evolved over time as more ramps have been
installed and standards have changed.
Since 2011, The City of Dubuque has followed the "Proposed Accessibility Guidelines for
Pedestrian Facilities in the Public Right -of -Way." These are updated standards to use for
facilities in the public right-of-way and addressed issues brought up since the original
ADA standards were developed. The Iowa Department of Transportation has adopted the
PROWAG standards. The Federal Highway Administration (FHWA) has also adopted the
standards and requires all cities that receive federal funding to follow these standards.
DISCUSSION
This project includes the replacement of twenty-eight (28) access ramps, two (2) intake
replacements and curb and sidewalk repairs at 12 intersections in conjunction with the
Public Works Asphalt Overlay program at the following locations:
1. Auburn Street at University Ave, one single ramp.
2. Auburn Street alley between University Ave and Grace Street, two single ramps.
3. Grace Street at Griggs Street, two single ramps.
4. Grace Street at Ida Street, two single ramps.
5. Grace Street at alley East of 1819 Grace Street, two single ramps.
6. Bennett Street at alley East of 1755 Bennett Street, two single ramps.
7. Bennett Street at alley East of 1854 Bennett Street, two single ramps.
8. Bennett Street at Griggs Street, two single ramps.
9. Bennett Street at McCormick Street, one single ramp.
10. Bennet Street at N. Algona Street, curb, and sidewalk replacement.
11. Chaney Street at St. Anne Drive, two single and 2 double ramps.
12. Chaney Street at Hillcrest Road, two single and two double ramps.
PUBLIC ENGAGEMENT
The Public Works Department will mail letters to property owners and the Engineering
Department has developed door hangers for residents notifying residents of the overlay
and ramp project.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
March 21, 2022
Publish Notice to Bidders, Advertise for Bids
March 22, 2022
Publish Public Hearing Notice on Plans & Specs
March 22, 2022
Public Hearing on Plans & Specifications
April 4, 2022
Receipt of Bids (Bid Letting)
April 7, 2022
Award Construction Contract
April 18, 2022
Final Project Completion
July 1, 2022
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the 2022 Asphalt Overlay Ramp Project 2. 1 further
recommend establishing the date of a public hearing and authorize the City Engineer to
advertise for bids for the Project.
BUDGETIMPACT
The preliminary estimate of probable costs for the 2022 Asphalt Overlay Ramp Project 2
is as follows:
Description
Cost Estimate
Construction
$ 177,750.40
Contingency
$ 17,775.40
Engineering Design and Administration
$ 19,552.54
Total Construction Cost Estimate
$ 215,077.98
The funding summary is as follows:
CIP
Fund Description
Fund Amount
3001227
Curb Ramp Program
$ 215,077.98
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
E
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the 2022 Asphalt Overlay Ramp Project 2.
GNP/kb
cc: John Klostermann, Public Works Director
Jon Dienst, Civil Engineer II
3
Prepared by: Kerry Bradley City of Dubuque Engineering 50 W 13'h Street Dubuque IA 52001 (563)589-4270
Return to: Adrienne N. Breitfelder, City Clerk 50 W 13'" Street Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 90-22
2022 ASPHALT OVERLAY RAMP PROJECT 2
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2022 Asphalt Overlay Ramp Project 2 in the estimated amount of $177,750.40 are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 4th day of April 2022, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
2022 Asphalt Overlay Ramp Project 2 is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be on the City
of Dubuque website and a contractor plan room service with statewide circulation, and
which notice shall be published not less than thirteen but not more than forty-five days
before the date for filing bids before 2:00 p.m. on the 7th day of April 2022. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 18th day of April 2022, in the Historic Federal Building
Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this 215t day of March 2022.
BradM—Zi6anagh,
A,,,,ttllest: A n '
Adrienne N. Breitfelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2022 ASPHALT OVERLAY RAMP
PROJECT 2
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2022 Asphalt Overlay Ramp Project 2 in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 41" day of April 2022, in the
Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6'"
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
This project includes the replacement of twenty-eight (28) access ramps,
two (2) intake replacements and curb and sidewalk repairs at 12
intersections in conjunction with the Public Works Asphalt Overlay program
at the following locations:
1. Auburn Street at University Ave, one single ramp.
2. Auburn Street alley between University Ave and Grace Street, two
single ramps.
3. Grace Street at Griggs Street, two single ramps.
4. Grace Street at Ida Street, two single ramps.
5. Grace Street at alley East of 1819 Grace Street, two single ramps.
6. Bennett Street at alley East of 1755 Bennett Street, two single ramps.
7. Bennett Street at alley East of 1854 Bennett Street, two single ramps.
8. Bennett Street at Griggs Street, two single ramps.
9. Bennett Street at McCormick Street, one single ramp.
10. Bennet Street at N. Algona Street, curb, and sidewalk replacement.
11. Chaney Street at St. Anne Drive, two single and 2 double ramps.
12. Chaney Street at Hillcrest Road, two single and two double ramps.
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 22nd day of March 2022.
Adrienne N. Breitfelder, City Clerk