Loading...
03 21 22 City Clerk's NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on March 21, 2022, in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6ch Street. Present: Mayor Cavanagh; Council Members Farber, one , Resnick, Rou sell, Sp'rank; City Manager/an Milligen, City Attorn✓ey Brumwell. Arr;ved Absent: of 5' C p,rn, Vacancy: Ward 4 Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on workforce housing needs. WORK SESSION WORKFQRCE HOUSING NEEDS — EARLY EFFORTS Hous'tn5+ Comrnuoj} tkveloPmenf Nrecior Ap 34!,9cr wrodVA Connors, Dave Lyons, Sustainable Innovation Consultant for Greater Dubuque Development Corporation, made a presentation on workforce housing needs. SII Connor5, Economic beVe1oPnlcAf birecf o(- nlro Cc6 L40r15 There being no further business, Mayor Cavanagh declared the meeting adjourned at 6,,�5_ p.m. /s/Adrienne N. Breitfelder 1 City Clerk CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on March 21, 2022, in the second -floor Council Chambers of the Historic Federal Buildigg, 350 W. 6th Street. Present: Mayor Cav nagh; Council Members F fiber, Jones, Resnick, Ro ssell, Sprank; City Manager Van Milligen, City At!,Q"ney Brumwell. Absent: Vacancy: Ward 4 Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. World Down Syndrome Day (March 21, 2022) On behalf of the Dubuque County Disabilities Council. 2. Honey Bee Day (March 31, 2022) On behalf of the Iowa Honey Producers Association. # Ali bv+ # {7 Ya s Nays Resnick Jones Roussell Farber S rank Cavana h CONSENT ITEMS Pain Schu�fz a 700 MAN Job Nvc 1. Minutes and Reports Submitted City Council proceedings of 3/2, 3/3, and 3/7; Historic Preservation Commission of 2117; Library Board of Trustees Update of 2/24; Parks and Recreation of 2/22; Resiliency Community Advisory Commission of 3/3; Zoning Advisory Commission of 3/2; Proof of publication for City Council Proceedings of 2/21; Proof of publication for List of Claims and Summary of Revenues for Month Ended January 31, 2022. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Carol Boge for property damage; Dylian Jackson for vehicle damage; Thomas and Kathy Noel for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Carol Boge for property damage; Dylian Jackson for vehicle damage; Thomas and Kathy Noel for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/CityTreasurerto make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Final Plat of Country View Estates Plat 2 City Manager recommending City Council approval of a resolution forthe Final Plat of Country View Estates Plat 2 as it is in compliance with the City of Dubuque's Unified Development Code and the City's policy for sustainability points when receiving public assistance. RESOLUTION Approving the Final Plat of Survey of Country View Estates Plat 2, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas I Nays rd Resnick Jones Roussell Farber S rank Cavanagh 6. Request to Distribute RFP to hire Consultant for Parking Ramp Condition Assessment and Maintenance Plan City Manager recommending City Council approval to distribute a Request for Proposals (RFP) to hire a consultant for Parking Ramps Condition Assessment and Maintenance Plan. Suggested Disposition: Receive and File; Approve 7. First Amendment to Grant Agreement Between the City of Dubuque and Real Property Investments, LLC for the Rehabilitation of 1540 Central Avenue City Manager recommending approval of a resolution approving the First Amendment to Grant Agreement between the City of Dubuque and Real Property Investments, LLC for the rehabilitation of 1540 Central Avenue completion date to be extended to June 1, 2022 due to supply chain delays and increase materials costs. RESOLUTION Approving the First Amendment to Grant Agreement between the City of Dubuque, Iowa and Real Property Investments, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Stumps / Sidewalks Project Three City Manager recommending City Council award the construction contract for the Stumps / Sidewalk Project Three through the adoption of a resolution to Quality Concrete in the amount of $144,172.19, which is 9.66% below the engineer's estimate. RESOLUTION Awarding Public Improvement Contract for the Stumps / Sidewalks Project Three Suggested Disposition: Receive and File; Adopt Resolution(s) 9. 2022 Asphalt Overlay Curb Ramp Project 1 City Manager recommending that the award for the 2022 Asphalt Overlay Curb Ramp Project 1 be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 10. Iowa Department of Transportation Title VI Documents City Manager recommending City Council approval of Title VI documents as required by the Iowa Department of Transportation to receive federal grant funds and authorize the mayor to execute the documents as indicated. Suggested Disposition: Receive and File; Approve 5 Yas Nays Resnick Jones Roussell Farber S rank Cavanagh 11. Southwest Arterial / US52 Project Corridor Right -of -Way Replat Survey: AECOM - Consultant Professional Services Agreement City Manager recommending City Council authorize the City Manager to execute a Professional Services Agreement with AECOM Technical Services, Inc. to perform land survey and replating of property along the Southwest Arterial / US52 Corridor from US Highway 20 to US Highway 61 / 151 to allow for the roadway and interchange property to be conveyed from the City to the State of Iowa. Suggested Disposition: Receive and File; Approve 12. Central Avenue (9th - 21 st) HMA Pavement Resurfacing Project: Acceptance of Public Improvement Project City Manager recommending City Council adopt a resolution to accept the public improvements and to authorize the payment of the contract amount of $1,192,149.96 to River City Paving for the Central Avenue (9th - 21 st) HMA Pavement Resurfacing Project. RESOLUTION Accepting the HMA Pavement Milling and Resurfacing Project on Central Avenue (Formerly US52) from 9th to 21 st Street and authorizing final payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 13. Downtown City Facilities Capacity & Reorganization Study - Request to Distribute RFP and Create an RFQ Review Committee City Manager recommending City Council authorization to release a Request for Proposals (RFP) for architectural services related to Downtown City Facilities Capacity & Reorganization Study and that the City Manager be authorized to negotiate and execute an agreement with the recommended consultant. Suggested Disposition: Receive and File; Approve 14. Community Development Block Grant Subrecipient Agreement — Lincoln Outdoor Wellness Project Environmental Survey City Manager recommending City Council approval of a resolution authorizing the Mayor to execute an agreement on behalf of the city between the City of Dubuque and Dubuque Community School District for a Phase I Intensive Archeological Survey to be conducted as requested by the Iowa State Historic Preservation Office for the purpose of determining if intact artifacts may be disturbed due to proposed construction using Community Development Block Grant (CDBG) funds. RESOLUTION Authorizing the execution of the Lincoln Outdoor Wellness Project Environmental Survey CDBG Subrecipient Agreement Suggested Disposition: Receive and File; Adopt Resolution(s) C. Itt7 Yas Nays Resnick I Jones Roussell Farber S rank Cavanagh 15. Lease Agreement Between the City of Dubuque and Hodge Company: Assignment of Lease Agreement and Amendment City Manager recommending City Council approval of a resolution approving the Assignment of the Lease Agreement Between the City of Dubuque and Hodge Company to MacHom Windows LLC and an Amendment to the Lease Agreement substituting MacHom Windows LLC as the Lessee. RESOLUTION Approving the Assignment of a Lease Agreement between the City of Dubuque, Iowa and Hodge Company to MacHom Windows LLC and an Amendment to the Lease Agreement Substituting MacHom Windows LLC as Lessee in the Lease Agreement Suggested Disposition: Receive and File; Adopt Resolution(s) 16. National League of Cities Census and Democracy Grant Report City Manager transmitting the final report submitted to the National League of Cities (NLC) for the Census and Democracy grant which funded the Civic Leaders Program in Dubuque during the fall of 2021. Suggested Disposition: Receive and File 17. Resilient Community Advisory Commission Letters on Fiscal Year 2023 Budget Recommendations Correspondence from the Resilient Community Advisory Commission regarding the commission's recommendations on certain Fiscal Year 2023 budget proposals. Suggested Disposition: Receive and File 18. Historic Bluffs Neighborhood Petition for No Parking Signs Petition submitted by Bill Brown on behalf of residents of the Historic Bluff Neighborhood requesting no parking signs on certain sections of Wilbur Lane. Suggested Disposition: Receive and File; Refer to City Manager 19. Office of Shared Prosperity & Neighborhood Support featured in Route Fifty article City Manager providing a copy of an article published in Route Fifty that features the Office of Shared Prosperity and Neighborhood Support. Suggested Disposition: Receive and File 20. Signed Contract(s) City of Asbury for an extension of the 2021 Memorandum of Understanding for summer programming; Harris Golf Carts for a lease extension for golf carts for the Bunker Hill Golf Course. Suggested Disposition: Receive and File 7 Yas Nays Resnick Jones Roussell Farber S rank Cavanagh 21. Mediacom Communications Corporation Letter on Programming Changes and Rate Adjustments Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom Communications Corporation, informing the city of programming changes and rate adjustments being implemented on or about April 7, 2022. Suggested Disposition: Receive and File 22. Abstract of Votes for the 2022 Special Ward 4 Primary Election City Clerk transmitting the Abstract of Votes for the March 1, 2022 Special Ward 4 Primary Election as certified by the Dubuque County Board of Supervisors. Suggested Disposition: Receive and File 23. Adoption of Code of Ordinances Supplement No. 2022 S-6 City Clerk recommending adoption of Supplement No. 2022 S-6 to the City of Dubuque Code of Ordinances that codifies Ordinance Nos. 37-21 through 6-22. RESOLUTION Adopting Supplement No. 2022 S-6 to the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Liquor License Renewals City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING 1. 2022 Asphalt Overlay Ramp Project 2 City Manager recommending City Council authorize the initiation of the public bidding procedure for the 2022 Asphalt Overlay Ramp Project 2 by adoption of a resolution preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing for April 4, 2022; and authorizing the City Engineer to advertise for bids for the 2022 Asphalt Overlay Ramp Project 2. RESOLUTION 2022 Asphalt Overlay Ramp Project 2: Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 4, 2022 2. Wilbricht Lane Detention Basin Project City Manager recommending City Council adoption of resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing to April 4, 2022; and authorizing the City Engineer to advertise for bids for the Wilbricht Lane Detention Basin Project. RESOLUTION Wilbricht Lane Detention Basin Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 4, 2022 3. Stoneman Road Reconstruction Project City Manager recommending City Council approve the Resolution of Necessity, approve the Preliminary Schedule of Assessments, establish the date of the public hearing to April 18, 2022, and authorize the City Engineer to advertise for bid proposals through the adoption of resolutions for the Stoneman Road Reconstruction Project. RESOLUTION Stoneman Road Reconstruction Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids RESOLUTION Approving the preliminary plats, schedule of assessments and estimate of total cost for the Stoneman Road Reconstruction Project RESOLUTION of necessity for the Stoneman Road Reconstruction Project RESOLUTION Fixing date of public hearing on Resolution of Necessity Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 18, 2022 61 4. Set Public Hearing Date for Fiscal Year 2023 City Budget and Operating and Capital Improvement Program City Manager recommending the City Council set a public hearing for March 29, 2022, on the Fiscal Year 2023 City budget, operating and capital improvement program, for the City of Dubuque. RESOLUTION Setting the date for the public hearing on the Fiscal Year 2023 Budget for the City of Dubuque RESOLUTION Setting the date for the public hearing on the Five -Year Capital Improvement Program for Fiscal Years 2023 Through 2027 for the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s), set Public Hearings for March 29, 2022 Ya s Nays Resnick Jones Roussell Farber S rank Cavanagh 10 BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. a. MAYOR APPOINTMENT Civil Service Commission One, 4-Year term through April 6, 2026 (Expiring term of Baskerville) Applicant: Phil Baskerville, 2945 Van Buren St. This commission is subject to the State of Iowa Gender Balance Law. 3 Commissioners total; currently 1 male/1 female/1 opening 2. Boards and Commission Appointments Appointments to the following commissions to be made at this meeting. a. Community Development Advisory Commission One, 3-Year term through February 15, 2024 (Vacant At -Large term of Grant) One, 3-Year term through February 15, 2025 (Vacant Low to Moderate Income term of Craddieth) Applicants: Dominique Jeter, 2613 Jackson St. (Additional Applicant) (Qualifies for At -Large and for Low to Moderate Income) Sasha Williams, 2980 Wild Wood Dr. (Qualifies for 5 W fo 415194 Yas Nays Resnick Jones Roussell Farber S rank Cavanagh At -Large) DJ a/+s/a5 Ya Nays Resnick Jones Roussell Farber S rank Cavanagh b. Zoning Board of Adjustment One 5-Year term of through March 25, 2027 (Expiring term of Golombeski) Applicant: Bethany Golombeski, 65 Cambridge Ct. This commission is subject to the State of Iowa Gender Balance Law. 5 Commissioners total; currently 3 males/1 female/1 opening Yayr, Nays Jt Resnick Jones Farber ETRoussell S rank Cavanagh 11 PUBLIC HEARINGS 1. Sale of City -owned Property at 2247 Central Avenue Proof of publication on notice of public hearing to consider City Council approval of a resolution approving the purchase agreement of 2247 Central Ave to Armina Odobasic in the amount of $162,000.00, and City Manager recommending approval. RESOLUTION Disposing of City interest in real property at 2247 Central Avenue, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yay,s Nays Resnick Jones Roussell Farber S rank Cavanagh 12 PUBLIC INPUT mAtt Nd5u4ll aglo Breadwo,/ 5+, dt ,744241 13 ACTION ITEMS 1. Greater Dubuque Development Corporation - Quarterly Update President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation. Suggested Disposition: Receive and File; Presentation Ya s Na s Resnick Jones Roussell Farber S rank Cavanagh im 2. Executed Scope of Services for Update Report for Five Flags Civic Center Scenario 4 Hybrid City Manager submitting the executed Scope of Services provided by CSL for an update report of the Five Flags Scenario 4 Hybrid at the request of the City Council. The update report will be presented to City Council at the April 18, 2022, City Council meeting. Suggested Disposition: Receive and File WCavanaghj 15 3. HACAP Work Session Request City Manager requesting the City Council schedule a work session for Monday, May 2, 2022, at 5:30 pm for a presentation on the Hawkeye Area Community Action Agency (HACAP). Suggested Disposition: Receive and File; Council ya Na s Resnick Jones Roussell Farber S rank Cavana h 16 4. Four Mounds Foundation Work Session Request City Manager requesting the City Council schedule a work session for Monday, July 18, 2022, at 6:00 p.m. for a presentation on Four Mounds Foundation. Suggested Disposition: Receive and File; Council Ya Nays Resnick Jones Roussell Farber S rank Cavana h 17 5. City Life Promotional Video Media Services will show a video promoting the City Life program. Suggested Disposition: Receive and File; Video Ya Nays Resnick Jones Roussell Farber S rank Cavanagh IE COUNCIL MEMBER REPORTS CDC n �� 19 ADJOURNMENT @ 7 a 5 p.m. 20 J Regular Sess-,00 3/al/o i i Clot) Item