Fiscal Year 2023 Community Development Block Grant Annual Action Plan_Hearing Copyrighted
March 23, 2022
City of Dubuque Public Hearings # 1.
Special Meeting
ITEM TITLE: Fiscal Year 2023 Community Development Block GrantAnnual Action
Plan
SUM MARY: City Manager recommending City Council approve a resolution adopting
the proposed Annual Action Plan for inclusion into the City's FY 2023
budget and directing staff to transmit this plan to the U.S. Department of
Housing and Urban Development.
Housing & Community Development staff will make a presentation.
RESOLUTION Adopting the Fiscal Year 2023 (Program Year 2022)
Community Development Block Grant (CDBG)Annual Action Plan for
inclusion in the city budget
SUGGESTED Receive and File;Adopt Resolution(s), PresentationSuggested
DISPOSITION: Disposition:
ATTACHMENTS:
Description Type
Annual Action Plan for CDBG FY 2023, Plan Year City Manager Memo
2022-MVM Memo
CDBG FY23 AAP Public Hearing - Staff Memo Staff Memo
CDBG FY23 AAP Public Hearing - Resolution Resolutions
CDBG FY23 Annual Action Plan Proposal Supporting Documentation
CDBG FY23 Budget Presentation Supporting Documentation
Manufactured Homes Memo Uploaded 3.23.22 Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2023 Community Development Block Grant Annual Action Plan
DATE: March 16, 2022
Housing & Community Development Director Alexis Steger is recommending City
Council approve a resolution adopting the proposed Annual Action Plan for inclusion
into the City's FY 2023 budget and directing staff to transmit this plan to the U.S.
Department of Housing and Urban Development.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
Dubuque
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To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing & Community Development Director
Subject: FY 2023 Community Development Block Grant Annual Action Plan
Date: March 15, 2022
INTRODUCTION
The Housing & Community Development Department is submitting the attached Fiscal
Annual Action Plan for the use of Community Development Block Grant funds for review
by the City Council at the March 23, 2022 public hearing. This memorandum transmits
a resolution to include the FY 2023 Annual Action Plan in the FY 2023 City Budget.
BACKGROUND
The City is required to submit an Annual Action Plan to the United States Department of
Housing and Urban Development (HUD) for the Community Development Block Grant
(CDBG) program. The attached FY 2023 Annual Action Plan provides for use of
Community Development Block Grant (CDBG) funds for the anticipated entitlement of
$1,102,197 and revenues of$254,192 in program income, for a total of$1,356,389.
DISCUSSION
The attached plan is recommended for inclusion in the City Budget. This years' Annual
Action Plan has several programs such as a Credit Repair Program, Renew DBQ: Low-
income Solar Pilot Project, and Aquaponics for Food Deserts, that will meet the 5-year
Consolidated Plan Goals as well as the Goals and Priorities of the City Council.
The City Council will adopt the plan for inclusion in the City Budget, and to transmit to
the U.S. Department of Housing and Urban Development prior to March 31 St, 2022 as
required to receive funding by the beginning of the fiscal year.
RECOMMENDED ACTION
I recommend the City Council approve the attached resolution adopting the proposed
Annual Action Plan for inclusion into the City's FY 2023 budget, and directing staff to
transmit this plan to the U.S. Department of Housing and Urban Development.
Prepared by Maddv Haverland Housing & Community Devel 350 W. 6th St Suite 312 Telephone: (563) 690 6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 100-22
A RESOLUTION ADOPTING THE FISCAL YEAR 2023 (PROGRAM YEAR 2022)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN
FOR INCLUSION IN THE CITY BUDGET
Whereas, the City of Dubuque, through a series of public meetings and hearings,
proposed a Fiscal Year 2023 (Program Year 2022) Community Development Block
Grant Annual Action Plan for inclusion in the City Budget addressing housing and non -
housing needs in the community; and
Whereas, the City Council has held a public hearing on the proposed plan on
March 23, 2022.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Community Development Block Grant Fiscal Year 2023
(Program Year 2022) Annual Action Plan, attached hereto and by this reference made a
part hereof, is hereby adopted for inclusion in the Fiscal Year 2023 City Budget on
March 23, 2022.
Section 2. The City Manager is hereby authorized to directed staff to prepare
and submit to the United States Department of Housing and Urban Development the
Fiscal Year 2023 (Program Year 2022) Annual Action Plan with all related documents,
for the use of Community Development Block Grant funds based on this adopted
budget and execute standard contracts and agreements.
Passed, approved and adopted this 23rd day of March, 2022.
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Attest:
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Adrienne N. Breiffel er, City Clerk
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Dubuque
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FY 23 ANNUAL PLAN
FOR USE OF PROGRAM YEAR 2022
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
For Inclusion in the Fiscal Year 2023 City Budget.
This document is subject to revision.
PREPARED BY THE CITY OF DUBUQUE HOUSING & COMMUNITY DEVELOPMENT
DEPARTMENT
2
CITY OF DUBUQUE, IOWA
FY 2023 ANNUAL ACTION PLAN
FOR THE USE OF PROGRAM YEAR 2022
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
The City of Dubuque distinguishes between four different but complementary areas of program
development in its overall CDBG program: Housing Development, Economic Development,
Neighborhood and Community Development and Planning & Administration. The following
description of activities summarizes the projects to be completed in the FY 2023 Annual
Action Plan with the use of CDBG funds.
RESOURCES
CDBG Entitlement FY 2023 $1,102,197
Program Income $254,192
Program income projects are based on forecast far loan repayments based on the loan portfolio and
program income generated from CDBG funded programs.
TOTAL RESOURCES �1.356.389
PLANNING AND ADMINISTRATION $220,684
CDBG regulations limit expenditure on planning and administrative funds to 20%of the current year
program income plus the current entitlement. The proposed resources for administration support the
plan's current requirements.
Housing&Community Development Administration $94,465
On-going staff support for general management,oversight,and coordination of the Community
Development Block Grant housing programs.
Planning,Monitoring,&Budgeting $126,219
Staff support for general management. Oversight and coordination of the Community Development Block
Grant program;assures compliance with federal regulations and reporting requirements.
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
HOUSING DEVELOPMENT PROGRAMS $727,910
First Time Home Buyer Program $50,000
Provides far loans to assist low and moderate-income families to purchase their first homes. These funds
are used to cover the "entry costs" of homeownership—down payments and closing costs.
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 10 Households
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Homeowner Rehabilitation $125,000
1)Residential Rehabilitation Loan Program
An on-going program to provide low-interest loans to qualified low and moderate-income
homeowners for the rehabilitation of substandard housing units.
2)Home Repair Program
3
Zero%loans to improve conditions of property for income-eligible homeowners
3)Accessibility
Zero%and forgivable loans to remove architectural barriers and increase access for people with
physical disabilities.
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 10 Housing Units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Rental Rehabilitation $50,000
Provides loans to rental property owners to make renovations and updates to rental units to benefit
low/Moderate-Income residents.
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 10 Housing units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Lead Hazard Reduction(Lead&Healthy Homes Grant Match) $202,332
Provides activities in support of efforts to reduce lead paint hazards in housing, including assessment and
lead paint reduction or abatement,with forgivable loans to low/Moderate-Income residents. This
assistance is for two Lead and Healthy Homes grants awarded in 2018 and 2021,running concurrently.
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 20 Housing units
Priority: High
Objective/Outcome: Decent Housing/Sustainability(DH3)
Housing Rehabilitation Services and Staff $150,578
On-going staff support,including program management,technical assistance,loan packaging and
inspection, for the City's rehabilitation loan program.
Priority: High
Objective/Outcome: Decent Housing/Accessibility(DH1)
Renew DBQ: Low-income Solar Pilot Project $80,000
Provides funding to assist low-to moderate-income homeowners to participate in the Renew DBQ solar
pilot project.
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 10 Housing Units
Priority: High
Objective/Outcome: Decent Housing/Sustainability(DH3)
Credit Repair Program $50,000
This project creates a credit repair program that is comprehensive,to help people qualify far loans to
increase homeownership. This program would consist of credit counseling and upon completion of certain
milestones,participants would receive direct financial assistance to repair credit. Additionally,through a
credit counseling program,credit consolidation and other methods to immediately improve a credit score
will be provided.
Location: Citywide
Proposed Accomplishments: 12 Households
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Windows Replacement Program $20,000
4
This program provides financial assistance to low-moderate income homeowners and property owners
who rent to low-moderate income persons,to replace windows used as Emergency Escape and Rescue
Openings that do not meet City Code. This program assists with the cost of materials(window)and labor
for homeowners,and the cost of materials only for property owners in a rental unit
National Objective: Low and Moderate-Income Housing
Location: Citywide
Proposed Accomplishments: 50
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
PUBLIC FACILITIES $150,000
Low-Mod Area Park Updates $150,000
New playground equipment at low/mod income area parks based on community input.
National Objective: Low and Moderate-Income Benefit
Location: Low/Mod Residential Areas
Proposed Accomplishments: Park Design/Community Input
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL1)
NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS $257,795
Public Services activities are restricted to 15°/o of the previous year program income and the current year
entitlement. Public Service activities in this plan represent 15%of the proposed expenditures.
Neighborhood Recreation Programs $132,754
1)Recreation Programs: $82,754
Targeted and enhanced recreation offered in the City's older low-and moderate-income neighborhoods
to meet the needs of at-risk youth,promote self-esteem, and build community. Acrivities include
expanded after-school programs,open gym,basketball league,music lessons,playtime for tots,
scholarships,swim passes,summer day camp and other recreational programs.
2)Neighborhood Recreation Program Grants: $50,000
Provide funding to organizations delivering recreational and educational services aligned with the
neighborhood and recreation development goals of the Leisure Services Department.
National Objective: Low and Moderate-Income Benefit
Location: City wide
Proposed Accomplishments: 5,730 persons
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SLl)
Aquaponic System for Food Deserts $90,958
This project provides funding to construct aquaponic systems throughout the City of Dubuque in CDBG
census tracts. They will be constructed on vacant/distressed lots to provide a new sense of space in the
neighborhood.
National Objective: Low and Moderate-Income Benefit
Location: Low/Mod Residential Areas
Proposed Accomplishments:
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Zoning Inspection/Enforcement $8,710
This project provides funding for inspection/enforcement staff services to low/mod income areas for
zoning ordinance infractions and to provide support for neighborhood clean-up efforts.
5
National Objective: Low and Moderate-Income Benefit
Location: Low/Mod Residential Areas
Proposed Accomplishments: 45 Housing Units
Objective/Outcome: Decent Housing/Sustainability (DH3)
Vacant/Abandoned Building Inspection $5,373
This project provides funding for part-time inspection staff to ensure sustained code compliance in vacant
and abandoned buildings in low/mod income areas.
National Objective: Low and Moderate-Income Benefit
Location: Low/Mod Residential Areas
Proposed Accomplishments: 25 Units
Objective/Outcome: Decent Housing/Sustainability (DH3)
Acquisition Support: Visiting Nurses Association $20,000
This project provides funding for acquisition and permanent equipment purchase to continue services in
the neighborhood for healthcare and other social services.
National Objective: Low and Moderate-Income Benefit
Location: Low/Mod Residential Areas
Proposed Accomplishments: 500 People
Objective/Outcome: Suitable Living Environment/Accessibility(SL1)
Grand Total: CDBG Funding Proposed for FY 2023 $1,356,389
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Community Development Block Grant
OBJECTIVES
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COMMUNITY DEVELOPMENT BLOCK
GRANT ALLOCATIONS
$1,200,000
$1,073,776 $1,080,989 �1,100,184 $1,102,197 $1,102,197
$1,000,000 �974,408 �954,448 $954,011 $963,306 $968,236
$800,000
$600,000
$400,000
$200,000
$-
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23
Community Development Advisory Commission
Meeting : 3rd Wednesday of every month at 5:30 p.m.
Location : Historic Federal Building, 2nd Floor
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FY2023 Annual Action Plan
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Program Total
Entitlement Income
Resources
$ 1 , 102, 197 $254, 192 $ 1 , 356, 389
Housing & Community Development Neighborhood Development
Creating quality, affordable housing opportunities & suitable living environments for low- mod-income
populations.
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Community Development Block Grant
CDBG Resources Advancing City Council Goals
Livable Financially Diverse Arts, Partnership
Neighborhoods Responsible, High- Culture, Parks, for a Better
& Housing Performance & Recreation Dubuque
Government Experiences
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Community Development Block Grant
Considerations for Rehabilitation of Manufactured Homes
• Adopt manufactured homes into "permanent housing stock" by ordinance or rn
declaration through zoning. �
� Define what qualifies as permanent housing stock. �
• Parcels designed for multiple manufactured homes? �
• One manufactured home on otherwise vacant parcels? �
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• Keeping improvements within CDBG thresholds for rehabilitation °.
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� Shall not invest more than 90% of assessed value of home for project. �
� Consideration of predatory practices, so beneficiary may not be evicted o
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from rented lot, and lose home. �
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• Cross-cutting laws and codes '-`
� CDBG requires homes to meet HQS �
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� Federal government controls the building codes of manufactured homes �
� State of lowa enforces this code �
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� No local inspectors trained/certified to enforce these codes �
� Permitting requirements for work and inspection �
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Housing & Community Development Department
563-690-6102
mhaverla@cityofdubuque.org
https ://www.cityofdubuque.org/2678/Community-
Development-Block-Grant
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Alexis M. Steger, Housing and Community Development Director
SUBJECT: Manufactured Homes — Inclusion in City Rehabilitation Programs
DATE: March 23, 2022
Backqround
The City of Dubuque provides up to $25,000 in 0% interest loans to low-moderate
income homeowners to rehabilitate their home. These rehabilitations help correct
code violations, and replace old mechanical systems, roofs, plumbing, electrical,
flooring, cabinets or other such needs within the home.
The homeowner rehabilitation program is funded through Community Development
Block Grant (CDBG) Funding, received by the City through the U.S. Department of
Housing and Urban Development (HUD).
This program is not currently available to those living in manufactured homes,
commonly known as mobile homes.
Discussion
The City of Dubuque has over 1,000 manufactured homes placed on private lots that
are specifically situated to house manufactured homes (mobile home parks). The city
also has manufactured homes on smaller parcels that are not as commonly known as a
"mobile home park". Manufactured homeowners can own the lot that the manufactured
home is anchored to, or the lot can be rented. Manufactured homes can also be rented.
Most commonly in Dubuque, the Manufactured home is "owned" by the person living in
the structure and the lot is rented.
Manufactured homes were not able to be assisted by CDBG funding until 2016 when
federal regulations changed to allow manufactured homes to be assisted if they were
considered part of the "permanent housing stock" in the city in which they are located.
The rules and regulations for serving manufactured homes were not released until 2018
and have continued to be vague and difficult to navigate.
The city has received applications from manufactured homeowners that need help
renovating their home, and unfortunately are unable to be assisted. The Housing and
Community Development Department has been looking at ways to be able to serve
these residents.
The following steps/activities need to take place, or be explored further, to be able to
include manufactured homes in the homeowner rehabilitation program:
1. Manufactured Homes must be included in the definition of permanent housing
stock for the City of Dubuque.
2. City, State and Federal Codes that govern the building and maintenance of
manufactured homes must be reconciled with the CDBG rules and regulations
3. Inspectors and other City Staff must be trained in manufactured home building
and maintenance codes.
4. Program documents need to be updated to reflect changes
Permanent Housing Stock
The City Council can pass an ordinance that includes manufactured homes in the
definition of permanent housing stock. This definition will need to be specific in which
situation a manufactured home can be included in the definition. This can get
complicated quickly.
"Mobile Home Parks" in the City of Dubuque are one large parcel of land that houses
200-300 manufactured homes. The number of mobile homes is not tracked or
monitored by the City of Dubuque, as it does not affect the parcel or tax assessment for
the property. This means that number of manufactured homes can fluctuate without
notice and would be hard to track as units in the City of Dubuque. To be considered
manufactured homes, the federal laws require specific tie downs, footings, removal of
tow capabilities, and specific connections to utilities. All of these are controlled by
Federal Law and enforced by the State. It is rare that a manufactured home is inspected
as required to determine eligibility as a manufactured home due to State Inspector
capacity. This determination is often made only by insurance companies that do not
have the ability to record the qualification on any accessible database.
The less difficult piece of this step is the decision on if the manufactured home is part of
the permanent housing stock if it is on rented land. City staff is working on how to
reconcile a manufactured home definition with the ability to include them in the
permanent housing stock for the City of Dubuque.
Building and Mainfenance Codes
Manufactured homes have their own set of building and maintenance codes that are
separate from other residential structures. The City of Dubuque specifically excludes the
adoption of international building codes that include manufactured home building and
maintenance. This is because the State of lowa and the Federal Government require
the State to inspect and control the building and maintenance of manufactured homes.
Due to this, the City of Dubuque does not train inspectors on these unique codes,
because the State must enforce them.
The Federal Government also restricts the building and maintenance codes that States
can use for manufactured homes. This is called the Manufactured Home Construction
and Safety Standards (HUD Code) and a red certification label is placed on all newly
constructed manufactured homes once certified as meeting the code by HUD. This
process has been in place since June of 1976. Any manufactured home built prior to
this date is unable to receive this certification label, even if rehabilitated to meet code.
CDBG rules and regulations require any funds use for rehabilitation must ensure that
the home rehabilitated meets housing quality standards (HQS). HQS is set by the
Section 8 provisions of the Federal Code, not the Federal Code that controls CDBG
funding. Due to the City of Dubuque having programs funded under Section 8 of the
Federal Code, the City has adopted the use of Property Maintenance Codes as our
Housing Quality Standards. This is to ensure the uniform use of property maintenance
codes across all rental units. Unfortunately, the property maintenance codes adopted by
the City of Dubuque do not include any manufactured home maintenance codes, as by
law it cannot be included. This makes it impossible for a manufactured home to meet
HQS per CDBG requirements in the City of Dubuque.
The lowa Legislature is currently considering the passage of a bill that will require the
City of Dubuque to utilize lowa State Building Codes. The passage of this bill will
change the relationship of building and maintenance codes with manufactured home
building and maintenance codes. This is being studied by City Staff and will be an on-
going project.
Training City Staff
If the reconciliation of codes can be accomplished, City staff will need to be trained on
the maintenance codes for manufactured homes. This would include training for
inspectors and CDBG administrative staff. This is at least a six-month task and would
need to be completed in conjunction with the State Inspectors Office.
If the State Legislature passes the bill that will require the use of State Building Codes
by the City of Dubuque, the focus for training will be pulled to learning those codes and
being able to continue to allow building in the city without interruption. This is a larger
task than has ever been undertaken by the City of Dubuque inspectors and is at least a
12-month project that would derail/delay any time allocated to training on manufactured
home codes.
Program Documents
Should all the previous actions and steps be complete, program documents,
applications, and eligibility determination processes will need to be updated to include
manufactured homes in the homeowner rehabilitation program. Determination
processes will need to include the City Attorney review of what would constitute a
mortgage versus a rental agreement, as they are unique and not clearly delineated
when purchasing a manufactured home. Without any major legal issues found in the
research process for this, this process would take 30-60 days to complete.
Recommendation
This memo is for informational purposes only; no action is required at this time.
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
03/11/2022
and for which the charge is 34.09
Subscribed to befo a me, a Notary lic in and for
Dubuque County, Iowa,
this I Ith day of March, 2022
Notary Public in and for Dubuque County, Iowa.
•. SHARON WEL.BORN
-W'y Gxmlim„ Exp. NOW iQ, R023
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
FISCAL YEAR 2023 ANNUAL ACTION PLAN FOR USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
Notice is hereby given that the Dubuque City Council will
conduct a public hearing on March 23, 2022, during a meeting
to commence at 6:30 p.m. at the City Council Chambers located
on the second floor of the Historic Federal Building, 350 W.
6th Street.
The City Council will consider the allocation of formula
funding for the Fiscal Year 2023 (Program Year 2022) Annual
Action Plan for the Community Development Block Grant (CDBG)
Program.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.conVAgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Interested parties may examine the contents of the proposed
Plan at the City Clerk's Office, City Hall, 50 West 13th
Street; and the Housing and Community Development Department,
350 West 6th Street, Suite 312, Dubuque Iowa and the City
Website at www.cityofdubuque.org.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 21st day
of February 2022.
Adrienne N. Breitfelder, City Clerk
It 3/11