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Five Flags Civic Center Fiscal Year 2023 Budget Presentation Copyrighted March 24, 2022 City of Dubuque Public Hearings # 1. Special Meeting ITEM TITLE: Five Flags Civic Center Fiscal Year2023 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Five Flags Civic Center Policy Budget Book Supporting Documentation Presentation_Uploaded 3.24.22 Supporting Documentation Five Flags Civic Center -1- This page intentionally left blank. -2- FIVE FLAGS CIVIC CENTER DIVISION FY 2021 FY 2022 FY 2023 %Change From Budget Highlights Actual Budget Requested FY 2022 Budget Expenses Employee Expense 24,415 26,529 27,526 3.8% Supplies and Services 1,014,632 934,723 1,006,567 7.7% Machinery and Equipment 14,890 79,700 175,000 119.6% Total Expenses 1,053,937 1,040,952 1,209,093 16.2% Debt on Projects paid with Sales Tax Fund (20%) 43,929 44,064 41,887 -4.9% Property Tax Support 1,053,937 1,040,952 1,209,093 168,141 Percent Increase (Decrease) 16.2% Personnel -Authorized FTE 0.15 0.15 0.15 *Actual Benchmark for FY 2022 is $984,793.91. Improvement Package Summary 1 of 2 This improvement decision provides for interpretive venue information and four (4) radio frequency identification ticket scanners that are self-service. This is eliminating the need for close contact with ticket takers upon ingress if the patron feels uncomfortable being in close proximity with staff. The information kiosks can be displayed in multi-languages and will have information about seating, concessions and directions again without the need for close interaction with staff. This improvement package is in alignment with City Council goals of Partnership for a Better Dubuque: Building our community that is viable, livable, and equitable. Related Cost: $ 28,000 Tax Funds Non-Recurring Recommend -Yes Property Tax Impact: $ 0.011 0.11% Activity: Civic Center Administration 2 of 2 This improvement level decision package provides for the third and final phase of security cameras. This phase will place nine (9) cameras inside the historic Five Flags Theater, at the Majestic and Bijou Rooms as well as the hallway entrances to dressing areas in the arena and theater. These cameras are for internal controls, as well as monitoring common public areas, entrances and exits to the building. ASM Global, the management company, performed a risk assessment audit with police, fire and Homeland Security. The assessment recommended cameras in specific locations. There will be a recurring cost of approximately $963 a year for these cameras. The first year is included in the purchase price. This improvement supports the City Council high priority goal of security camera funding under the Vibrant Community: Healthy and Safe goal. Related Cost: $ 15,500 Tax Funds Non-Recurring Recommend -Yes Property Tax Impact: $ 0.0061 0.06% Activity: Civic Center Administration -3- Significant Line Items Background 1. History: The City has contracted the firm,ASM Global (formerly SMG), after Council approval in April 2004, to privately manage Five Flags Civic Center.ASM Global's original five year private management agreement began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014 and was extended for another five-year period ending June 30, 2019 and the five-year extension as executed for a period ending June 20, 2024. Five Flags Property Tax Support $1,350,000 1,336,354 $1,275,000 � $1,200,000 1,165,534 $1,125,000 1,171,089 $1,050,000 1,053,937 1,045,113 $975,000 $900,000 $92'$4$ 828,944 836,510 $825,000 869,086 g53,128 783,331 782,198 763,782 $750,000 825,3'8Q4,243 792�493 $675,000 � ■ � ■ � 758,136 793,88gi5,162 $600,000 594,899 705,858 eti�s� ��Ja\ 21 2� 1g �$ 1� 16 1� 1� 1� 12 11 1� �9 �$ �� 6 �� ,L36��dge�P 22 *ASM Global (formerly SMG) took over managing Five Flags on July 1, 2004. — FY 2020 included Five Flags Assessment and Study in amount of$82,800, a one-time cost. It also included a $17,565 expense for the shortfall to the benchmark in FY 2019 as well as $200,000 shortfall to benchmark payment during FY 2020 due to the full closure of Five Flags in March of 2020 due to the COVID-19 pandemic. — FY 2021 included the soils study to help inform the Phase 2A Study for$20,000 and $14,890 replacement of speakers damaged by water not covered by insurance. — FY 2022 included $79,700 in replacement equipment purchases, improvement packages approved including AED's and backflow preventer and a $58,000 carryover from FY 2021 for expenditures forArts Council COVID relief grant. — FY 2023 included $131,500 in replacement equipment purchases. Employee Expense 2. FY 2023 employee expense reflects a 3.25% wage package increase. 3. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2022. The employee contribution of 6.29% is unchanged from FY 2022. -4- Supplies & Services 4. Benchmark Calculation: The benchmark is the amount the City sets forASM Global of property tax needed to operate the Five Flags Civic Center. The original benchmark and formula for adjustment was established in the 2004 agreement with ASM Global.ASM Global is challenged to spend less than the Benchmark, thereby reducing the amount of property tax support needed. The benchmark is calculated by taking total expense less earned revenue for the Civic Center, to get the property tax support. This calculation was completed in the beginning by taking the average actual property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually by an inflation factor. This amount includes ASM Global's projected management fee of$111,360 in FY 2023. The Benchmark fee is set for the purpose of the budget with an estimated CPI and then adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark and management fee. 5. ASM Global's goal is to come in under the benchmark, but if the benchmark is not met, the City of Dubuque must pay any amount over the benchmark.ASM Global's incentive to meet the benchmark gives them $.50 of every dollar under the benchmark. Annual Benchmark Set for ASM Global: In FY 2014 the benchmark was $852,040 (prior year plus the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of 2.1°/o), in FY 2016 the benchmark was $869,933 (prior year plus the May CPI of 0%), in FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1°/o), in FY 2018 the benchmark was $895,326 (prior year based on May CPI of 1.9%), in FY 2019 the benchmark was $920,395 (prior year based on May CPI of 2.80%), in FY 2020 the benchmark was $936,962 (prior year based on May CPI of 1.80%), in FY 2021 the benchmark was $937,899 (prior year based on May CPI of 0.10%), in FY 2022 the benchmark was $984,794 (prior year based on May CPI of 5.00%), and the FY 2023 benchmark is anticipated to be $1,034,034 (prior year and anticipated May CPI of 5.00% ). Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual expenses were higher due to the transitioning of the employees. There were additional costs relating to unemployment insurance, vacation payoffs and prior year expenses that did not count against the benchmark. The Five Flags Civic Center was also under renovation soon after SMG (ASM Global) started. It was expected that the first year of management would cost more.Also, the budget was initially set with the management fee ($75,000) added on top of the set benchmark. It was determined that the benchmark should already include ASM Global's management fee, and the actual benchmark was adjusted accordingly with the additional budget going back into General Fund. -5- ASM Global (formerly SMG) Benchmark Payout $100,000 66,4�00 $75,000 $50,000 25 2g2 34,062 $25,000 11,468 11,220 6,845 4,5947,757 3 110 - $0 - ��5� - - - - - - - - - - 8,937 10,169 6,973 8,238 $-25,000 $-50,000 1 / $-75,000 $-100,000 (133,689) $-125,000 $-150,000 21 20 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05 Fiscal Year 50% Benchmark Paid This summary of annual results of the benchmark to date reflects ASM Global has met the benchmark since 2006 with the exception of FY 2019 and FY 2020. FY 2019 included a polar vortex weather event affecting utility costs and event financial performance as well as repairs to the facility due to the age and status of the Five Flags building. FY 2020 included the closure of the Five Flags Civic Center due to the COVID-19 pandemic, the Governor's Proclamations in addition to event cancellations and rescheduling into FY 2021. This affected the Five Flags budget from March 2020 to the end of the fiscal year. FY 2020 was on track to be at benchmark prior to the beginning of the pandemic. -6- Property Tax Support Compared to Benchmark for Five Flags 22 21 20 19 18 � 17 16 � 15 c� } 14 � `� 13 U � �` 12 11 10 09 08 07 � 06 05 $600,000 $675,000 $750,000 $825,000 $900,000 $975,000 $1,050,000 � ASM Global/SMG Benchmark � Property Tax Support When comparing the annual property tax support spent to the benchmark each year the following should be noted. Property tax support includes items not included in the benchmark such as • Replacement equipment such as items like lifts, commercial floor machines, sound systems, chairs. The list is extensive and replaced on a replacement schedule. • Improvement packages that add the Five Flags such as the addition of security cameras. • Shortfall payments for not meeting the benchmark in FY 19 and FY20. • Studies or specific operating expenses for example the studies and assessments in FY20 and FY21. • Initial cost of transitioning city employees to SMG in FY05. -7- Machinery and Equipment 6. The total equipment requested for FY 2023 is $175,000: Pedestal Fans 600 Vacuum Cleaners 1,200 Dimmers -Theater 22,000 Grease Traps -2 1,200 Clothes Washer 750 Clothes Dryer 650 Lift (36') 11,000 Carpet Cleaner/Extractor 4,800 Fire Extinguishers 3,200 Power Washer 400 Small Projector 3,000 Large Projector 20K Lumens 20,000 Backlit Advertising Signs 2,700 Theater Sound System 60,000 Recommended Improvement Packages 43,500 Total $175,000 Debt Service 7. FY 2023 Annual debt service is as follows ($41,887): Final Call Amount Debt Series Payment Source Purpose Payment Date $ 33,514 2019C G.O. Sales Tax 20% Civic Center Improvements 2030 2026 $ 8,373 2019B G.O. Sales Tax 20% Chair Platform Section 3 2039 2039 $ 41,887 Total Civic CenterAnnual Debt Service -8- This page intentionally left blank. -9- LEISURE SERVICES FACILITY DIVISION The Facility Division provides for the effective and efficient maintenance of buildings and equipment and administration of management contracts for Five Flags Civic Center and Grand River Center, ensuring facilities and programs that provide an increased QUALITY OF LIFE and creates opportunities for both citizens and visitors. Lci�ure .� �ervices Fatility Di�isi�n Fi�� Flags Grand Ri�r�r Cenxer �enter SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING � Planning is necessary to develop an ❑ngaing capital j imprav�ment plan ta k��p up each �uilding. �MG and . . . Plat�n�m Hospitali#y work tage#her and separat�ly to pravjde ven�ies for c�nferences; weddings, family events, #rade sk�ows, entertainment, busin�ss PE�PLE meetings, even#s and mo�e. Each works ta mee#the The Grand River Center as the needs af Rndividuals. busir�ess�s and event planner�. conferen�e and education center � �'�t • - � and Five Flags as the civic �.— �� -- � c�nter both provid� increased , �4+�'�; r��`� quality of life far�he residents of �� } ;� ,, - Dubuque as well a� positive � 1 '�rj �• '��= . � �. . y, visitor experiences for travelers � F �T- ta th� area. - � � �_ �—- �.. �, - �� r r PARTNERSHIPS Effarts are coardina#ed with t��e D�b��ue Area�Jisi+or and C�nventian Bureau. �ften local professianals . � represent their prafessional assaciatior� t� �ring their sta#e ar�dior natianal canference to Qub€��ue. Partners at Five Flag� include many theatrical an�f performing groups_ -10- LEISURE SERVICES FACILITY DIVISION FY 2021 FY 2022 FY 2023 Full-Time Equivalent 0.15 0.15 0.15 Property Tax Support $2,500,000 $2,000,000 $1,954,905 $1,751,975 $1,500,000 $1,430,792.8 $1,000,000 $500,000 $0 Property Tax Support FY 2021 � FY 2022 FY 2023 The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies and services accounts for 80.01°/o of the department expense as seen below. Overall, the department's expenses are expected to increase by 10.01°/o in FY 2023 compared to FY 2022. Expenditure by Category by Fiscal Year $24,415 Employee Expense $26,529 $27,526 $1,391,488 Supplies and Services $1,470,166 $1,564,173 $14,890 Machinery and Equipment $255,280 $335,680 s�0 �p0 ��O �p0 �p0 O�O �p0 �p0 O� O� O> > �� 0� ��p, ��p, ��p, FY 2021 � FY 2022 FY 2023 -11- LEISURE SERVICES FACILITY DIVISION Mission & Services The Facility Management Division of the Leisure Services Department strives to provide venues for community and civic activities, entertainment, and cultural events and activities. The division promotes events and activities that bring tourists and generate spending in the community and ensure the centers are well-maintained and professionally managed to ensure attendees have a positive experience. Five Flags Civic Center is a City owned building managed day-to-day by ASM Global located in the heart of downtown. It is a multipurpose facility which hosts sporting events, theatrical performances, concerts, meetings ��` and conventions, high school and community college graduations, ��V E F L�� sporting events and much more. Five Flags Civic Center features an - �- _:.: � •. �_. --- — arena, historic theater, meeting rooms and intimate performance stage a'��E � ��'� called the Bijou Room. The Grand River Center is a City owned building managed by Platinum �,� Hospitality. Dubuque's iconic convention and education center is located in the Port of Dubuque overlooking the Mississippi River and Riverwalk. The GRAIVD�1VER�ENTER conference center has meeting rooms, a ballroom and exhibit hall allowing a variety of uses of the space for large and small events. Leisure Services initiates capital improvement projects for these facilities ensuring the long-term viability and functionality of these buildings. _ �_ , � ..__ � -- — � � � lli L '" � � Y , ;:,F . 5 s' � 4�f�1�� 1� a^_ �� i �-� �� i : �� ' .,� �� '�r �� , • ._� �. �� 7� .y,� ,ax :-pE"'.�:. Five Flags Civic Center Funding Summary FY 2022 FY 2023 FY 2021 Actual Budget Requested Expenditures $1,053,937 $1,040,952 $1,209,093 Resources $— $— $— Five Flags Civic Center Position Summary FY 2023 Leisure Services Manager 0.15 Total FT Equivalent Employees 0.15 Grand River Center Funding Summary FY 2021 FY 2022 FY 2023 Actual Budget Requested Expenditures $407,362 $740,870 $774,822 Resources $30,506 $29,847 $29,010 Grand River Center Position Summary FY 2023 Leisure Services Manager 0.15 Total FT Equivalent Employees 0.15 -12- Performance Measures City Council Goal: Partnerships for a Better Dubuque Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance Actual Actual Estimated Indicator � Activity Objective: Become a regional hub for arts and culture by partnering with arts &culture organizations and providing Arts and Culture events and programming. % change from prior year in performing +.5% -50% +11% 50% � arts programming held at Five Flags 2 Activity Objective: Host community events and activities that support families and children. #of unique performances and events g0 78 51 65 � (both centers combined) #of events that supported fundraisers 15 13 17 5 a benefiting families & children (both) 3 Activity Objective: Maintain infrastructure and amenities to support economic development and growth. #of attendees at Annual Growing 0/0 0/0 �y� Sustainable Communities Conference 500/30 482 (27) �actual)* (actual) * (number of states represented) *Note - For FY 2021 the numbers of events and changes greatly affected with cancellations from March of 2020 due to the pandemic. In October of 2020 (FY21) and 2021 (FY22) the Growing Sustainable Communities Conference was cancelled due to the ongoing pandemic and health concerns. s. � _ _ � ��;, _ . � -'� ;� ��. �� ,,..:�..�-- � r_�� . �- ,. y ��. ' �: . �� . _ -- � � I� ,� , „� � ,r-�, . � _� � � „� � ` ' �` Mc a� � ' �- � � ,i ;"�'d�� ' . �� -- �I61�, F �_ - � � �p - , � . �e �\ a . ��i� � � �,�,�....,:.-..._.__.._ - �- � � .. 3�r...,�... �'�^y� -' . .-.__—��'_"'' - � ' �s� ' . ■ ..- . . +��`, �'� 3� -13- Recommended Operating Revenue Budget - Department Total 32-CIVIC CENTER DIVISION FY19 Actual FY20 Actual FY21 Adopted FY22 Recomm'd Fund Account Account Title Revenue Revenue Budget Budget 100 45701 STATF GRANTS 0 58,000 0 0 45 STATE GRANTS -Total 0 58,000 0 0 400 54210 GO BOND PROCEEDS 318,982 0 0 0 400 54220 BOND DISCOUNT 14,448 0 0 0 54 OTHER FINANCING SOURCES -Total 333,430 0 0 0 400 59350 FR SALES TAX CONSTRUCTION 45,605 43,929 44,064 41,887 59 TRANSFER IN AND INTERNAL -Total 45,605 43,929 44,064 41,887 C1VIC CENTER DIVISION -Total 379,035 lO1,929 44,064 41,887 -14- Recommended Operating Expenditure Budget - Department Total 32-CIVIC CENTER DIVISION FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 18,246 19,277 20,932 21,746 100 61310 1PERS 1,722 1,820 1,976 2,053 100 61320 SOCIAL SECURITY 1,332 1,417 1,601 1,664 100 61410 HEALTH INSURANCE 1,626 1,844 1,955 2,014 100 61415 WORKMENS'COMPENSATION 45 46 54 42 100 61416 LIFE INSURANCE 11 I 1 11 7 61-WAGES AND BENEFiTS 22,983 24,415 26,529 27,526 100 62090 PRINTING&BINDING 229 0 348 348 100 62110 COPYING/REPRODUCTION 1,438 984 1,744 1,744 100 62206 PROPERTY INSURANCE 25,577 28,082 30,433 33,340 100 62208 GENERAL LIABILITY INSURAN 68 64 64 81 100 62421 TELEPHONE 511 41 1,416 45 100 62614 EQUIP MAINT CONTRACT 2,512 4,143 2,512 2,512 100 62627 CAMERA MAINTENANCE 432 432 432 432 100 62712 CONSULTING ENGINEERS 82,800 20,000 0 0 400 62713 LEGAL SERVICES 707 0 0 0 400 62731 MISCELLANEOUS SERVICES 1,944 0 0 0 100 62761 PAY TO OTHER AGENCY 1,148,854 960,886 897,774 968,065 62-SUPPLIES AND SERVICES 1,265,072 1,014,632 934,723 1,006,567 400 62724 BOND PAYING AGENT FEE 152 0 0 0 627-CONTRACTUAL SERVICES 152 0 0 0 100 71119 FAX MACHINE 50,949 0 0 0 100 71227 SIGNAGE 0 0 0 2,700 100 71421 HIGH PRESSURE SPRAY 0 0 0 400 100 71517 LIGHTING EQUIPMENT 0 0 0 22,000 100 71550 MISCELLANEOUS EQUIPMENT 0 0 5,900 1,200 100 71610 CUSTODIAL EQUIPMENT 0 0 0 7,400 100 71619 OTHER MAINT.EQUIPMENT 0 0 0 11,000 100 72113 OTHER SAFETY EQUIPMENT 0 0 15,000 3,200 100 72314 SOLTND SYSTEM DEVICES 0 0 0 60,000 100 72415 ELECTRONIC DATA COLLECTOR 0 0 0 28,000 100 72416 VIDEO EQUIPMENT 0 14,890 0 23,000 100 72417 CAMERA RELATED EQUIPMENT 0 0 0 15,500 71-EQUIPMENT 50,949 14,890 20,900 174,400 100 734ll EQUIP ACQUISITION 0 0 58,800 600 73-CIP EXPENDITURES 0 0 58,800 600 400 74111 PRINCIPAL PAYMENT 364,803 33,463 34,603 33,463 400 74112 INTEREST PAYMENT 11,429 10,466 9,461 8,424 74-DEBT SERVICE 376,232 43,929 44,064 41,887 32-CIVIC CENTER DIVISION TOTAL 1,715,389 1,097,866 1,085,016 1,250,980 -15- Recommended Expenditure Budget Report by Activity & Funding Source 32-CNIC CENTER DNISION CIVIC CENTER ADMINISTRATI-32100 FUNDING SOURCE: GENERAL Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget CIP EXPENDITURES 58,800 600 EQUIPMENT 14,890 20,900 174,400 SUPPLIES AND SERVICES 1,014,632 934,723 1,006,567 WAGES AND BENEFITS 24,415 26,529 27,526 CIVIC CENTER ADMINISTRATION 1,053,937 1,040,952 1,209,093 DEBT SERVICE -32400 FUNDING SOURCE:DEBT SERVICE Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget CONTRACTUAL SERVICES DEBT SERVICE 43,929 44,064 41,887 SUPPLIES AND SERVICES DEBT 5ERVICE $43,929 $44,064 $41,887 CIVIC CENTER DIVISION TOTAL $1,097,866 $1,085,016 $1,250,980 -16- CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 32 CIVIC CENTER DIVISION FY 2021 FY 2022 FY 2023 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 3375 GE-44 LEISURE SERVICES MANAGER 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 TOTAL FULL TIME EMPLOYEES 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 TOTAL CIVIC CENTER DIVISION 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 -17- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2021 FY 2022 FY 2023 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Civic Center Administration 10032100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 Total 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 TOTAL CIVIC CENTER DIVISION 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746 -18- Capital Improvement Projects by Department/Division CIVIC CENTER DIVISION FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd CIP Number Capital Improvement Project Title Expense Expense Budget Budget 1002569 FF IMPROV-SMG CONTRIB 1002819 FIVE FLAGS METAL DETECTOR 46,480 1021477 THEATER FIRE ESCAPE 127,200 1021711 ARENA DOORS ON MAIN 10,444 1022783 FIVE FLAGS ELEVATOR 1022882 THEATER CARPET 70,000 3501479 THEATER PLASTER REP/PAINT 212,000 3501708 THEATER-TUCKPOINT EXTERIO 3502378 ARENA ROOF 14,425 ll,345 3502379 ARENA LIGHT FIXTURES 3502647 ACCESSIBILITY BLDG MODIFI 3502740 FIVE FLAGS STUDY PHASE 2 3502741 ARENA CHAIR PLATFORM SEC3 510 0 0 0 3502831 BIJOU ROOM HALL TILE REPL 0 0 0 0 3601044 FIVE FLAGS RENOVATION 0 0 0 600,000 3602583 ARENA ROOF A/C UNTT REPLC 1,798 30,664 0 0 3602881 ARF,NA AIR CONDITION REPL 0 0 100,000 0 C1V1C CENTER DIVISlON TOTAL 73,657 42,009 170,000 939,200 -19- PROGRAM /DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE CIVIC CENTER DIVISION Culture and Recreation Operations Arena Five Flags Building Improvements $600,000 $2,900,00 $ 2,500,000 $ - $ - $6,000,000 68 Arena-Reseal Ballroom Floor $ - $ - $ - $ 26,500 $ - $ 26,500 69 Arena-Paint Exterior Steel Siding $ - $ - $ - $ 103,000 $ - $ 103,000 70 Arena- Masking Equipment $ - $ - $ - $ 41,000 $ - $ 41,000 71 Arena-Locker/Shower Facilities $ - $ - $ - $ 16,300 $ - $ 16,300 72 Arena-Stage Stage Replacement $ - $ - $ - $ 255,000 $ - $ 255,000 73 Arena-Air Conditioner Replacement $ - $ - $ - $ - $ 528,000 $ 528,000 74 Arena- Paint Ceiling $ - $ - $ - $ - $ 87,700 $ 87,700 75 Arena- Dressing Rooms Remodel $ - $ - $ - $ - $ 35,000 $ 35,000 76 Arena-Scoreboard $ - $ - $ - $ - $ 73,000 $ 73,000 77 Theater- Dressing Rooms Remodel $ - $ - $ - $ 54,050 $ - $ 54,050 78 Theater- Boiler Replacement $ - $100,000 $ - $ - $ - $ 100,000 79 Theater-Chair Restoration $ - $ - $ - $ - $ 184,000 $ 184,000 80 Theater-Orchestra Pit Lift $ - $ - $ - $ 256,000 $ - $ 256,000 81 Theater- ExteriorAwning Addition $ - $ - $ - $ - $ 27,000 $ 27,000 82 Theater-Scene Shop Ramp Removal $ - $ - $ - $ - $ 35,000 $ 35,000 83 Theater-Stage Curtain Replacement $ - $ - $ - $ - $ 36,500 $ 36,500 84 Theater-Stage Lighting Replacement $ - $ - $ - $ - $ 125,000 $ 125,000 85 Theater- Plaster Restoration and Paint $212,000 $ - $ - $ - $ - $ 212,000 86 Theater- Fire Escape $127,200 $ - $ - $ - $ - $ 127,200 87 Theater- East Exterior and Interior Restoration $ - $ - $ - $ - $ 30,000 $ 30,000 88 Promenade-Remodel Concession Stand $ - $ - $ - $ - $ 187,000 $ 187,000 89 TOTAL $939,200 $3,000,00 $ 2,500,000 $ 751,850 $1,348,200 $8,539,250 -20- 1 1 � ' . . . : � - - � • Five Flags Civic Center . . Grand River Center e � su re erv � ces Ice Center e ar men -�� •�� ,��f��r �� "#�'� � �� i�d�i �� ,.� ``��'.•��.'�7f ��wf�„ryd,��„��`��IC �, � �� +� �� _,�� E � �re '_ ' .��7F ,' �,�� ¢'�� . �.xr•h ,or.• � =� ' � '� '� � ' '� �J � 1' �"� iki,� �1 rii� u A � �l �� : ' _- • � J��iqq�� •. '" }lrl.� 111�;y � � •� ; �• - . . . r�' ;' �_ ��, � �� lti , � �� ,� ��# �� a .� ',�� '�{ „ �;F��+�►. � � �'f4 1 '+�. � . .. . _��.,:� �� 4 r{ y ■a � � `.+�� b,�; � -�;.�.,:± � fi -*� �" � �� . � .� a.a � � �k � I ` *� T� `�+ �l1 y�iF �R! � %�� . � .� . ' ' � � � � . � �'�� _ ' * , ��: 1 1 � ' �..�� '� � � , ■ � ♦ . � � FIVE FLAGS CIVIC CENTER MANAGEMENT (0. 15 Full -Time Equivalents) . � . . - � . . . . . . - - • . - - - Operations oversight Day-to-day operations Building owned by City Benchmark: general repairs + maintenance Capital improvements funding Provide operating costs through benchmark set by agreement • = ` �� . FIVE FLAGS H R Cook, General Manager � E N T E R � � CIVIC CENTER COMMISSION T ler Dau hert , Chairperson y g y McKenzie Blau Brenda Christner Rod Bakke Bryce Parks PRIOR YEAR HIGHLIGHTS � , �, � � � _ � FY21 Beat Benchmark -� � �� - -, _ � ■ � . � } ��---,� _ - .. - �� _ �..� _ _ ..�.--�-�.� _ � .�� - .�� - .�� - . r -V _.� - � � �� .�. '4., � .� #:.. .�.�.1��:ii � �''f _•�� r ��' . . � '� �. �3 • '�.. 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Marketin Grant � - - -�� _�- �� _�I�� 4 - � a'$p�r�►� .:_ � _�-:' ,� , �_ � .�,-�'a��` _�^` � - - � m�� '' �� '� � �_ . �. /�� :y -- ' — �aI�K`1► • $241 ,387 SBA Shuttered ��- _ � � �� - � �� -- - � � � - Venue Grant � � �. - Jul 2021 -� � - y -- -� -.. _ � , • $ 120, 693 SBA Shuttered Venue Grant �� November 2021 FIVE FLAGS C E N T E R �,�,s-�� `�� }�� s�� '�`�� `�� j 7) � �=�� e�e.! Y,�� . a;�n � f�.�\ Y�� f.�� ,�� -. . R..—. 1 \��R/h�,� +.y,� p n,.��.��,,.l��.d'� -��I� .r.�y I �1� ."�� _` � .1s-,: ��k�� J, �� 1� . 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(f,- d ,'j� �r( -�. _ _ �J - FIVE FLAGS ' .•' C E N T E R `�' `,� ._ . �y- . � � ��-'' �, � � HA IG � � � , �pr�. • � � o�A�allo �o� � � � � C A 5 ] N O � ' Your Nometown Pharma�y �� :�.�:_ � : �Hol�da�Inn � ,�.. � NEWS ' ' " � � /� I McGw►rM I : I � � � � I I � � � IE a A r. � � � S f � A � - � HARLEY DAVIDSON YV1 � , �V � � � �„� us�e � ar �, r..� K W W L �'��]�i� NORTHEAST IQWA �� C4MMUNITY COLLEGE . � ■ � / i / � � � � � � � � TELEGRAPH � HERALD ATLA TIC BOTTLING � � � � � Experlence Mo�c. - - — \�^ � � � � � • � � � � , � � � / _ . ► � . `�� . , • • • � FIVE FLAGS __ � ENTER � � FY2023 REQUESTED OPERATING BUDGET SUMMARY ___ . � � FIVE FLAGS C E N T E R lJ�. ��-' 17 . 93 1 209 093 , * ' ' Average homeowner s Net Operating ro ert tax cost for Five Fla s p p Y J Budget Request (*Avg. home value of $159,503) -- ----.. f^ J HISTORICAL PROPERTY TAX SUPPORT FIVE FLAGS C E N T E R - --------. .. � � Fi�e Flags Property Tax Support �Historical� ��,500,000 ��,000,000 $500,000 �— �y �� ry cya �.� �� t: �.� �.h s.d` �.`� �.� t� �.� p� p� p^ p�o p� pb` p� � � ryo ryo ryo ryo ryo ryo �o �o �o ryo �o ryo �o ryo �o ryo �o ryo ryo a�' � ��' a�' � �� ry ry N � -- .. 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MR�NI'4 L�Y1�1.� rl��l� t••. oxs = w raninsTReer l ?9' 6-F-19 5CENARI04HYERID 9E�SCHASSOCIATES 1 � 1 � • . . � , � _ FY 23 FY 24 FY 25 Cost Cost Cost Building I m provements $600,000 $2,900,000 $ 2,500,000 1 � • Self service ticket scanners and - . . . . . i nformation kiosks Non -Recurrin $28, 000 g I Phase 3 Security Cameras 9) Non -Recurrin $ 15, 500 g � 1 � 1 � • � • , � _ FY 23 Total Project Cost Cost Theater Plaster Restoration $ 212,000 $ 212,000 F i re Esca pe $ 127,000 $ 127,000 PERFORMANCE MEASURE BECOME A REGIONAL HUB FOR ARTS AND CULTURE BY PARTN E RI N G WITH ARTS AN D C U LTU RE ORGANIZATIONS AND PROVIDING ARTS AND CULTURE EVENTS AND PROGRAMMING � ,��,� g �■ �_ �� i� �,� ,�:�,,, � ; F � �.� �� I N C REAS E O F 11 % I N � � � �-� 1_ -�:� ;� ,;_ � � � ,I,�.r.,� 1. � �� __ .�� f ;; � { FY21 PERFORMING ;, � _: I �.�� - _ . � �. - - - � , � ARTS P ROG RAM M I N G �, �;. 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',� (1�? � �.TTI 1?T�►�G� �r�T�r1? �, . ..�Y�.�� A., � GRAND RIVER CENTER CONFERENCE & EVENT CENTER (0. 15 Full Time Equivalents) Cit of Dubu ue Platinum Hospitality - y a Management Agreement Operations oversight Day-to-day operations Building owned by City 50% Gas + Electric Capital improvement funding Building repairs and maintenance under $1 ,184 All remaining operating expenses Property and general liability insurance Receives 25% of hotel/motel tax generated by Grand Harbor Hotel 50% Gas + Electric �� Mitzi Yord General Mana er �� y' g �rRAND 1�IVER CENTER P RI O R YEAR . _ HIGHLIGHTS � � �-; � � _ - � r . _ .. � � • Welcomed ost oned p p rou s and � -�� J p __. or anizations � g � J�::. 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'�"`, .x' i��y'u'f�b t�. 4 �.� :r ,.� � � k ,yr ,�€ � �;'�,� -ca� •_. >=. �r W: ' �� ' � � f�9 ��. �. �� I77.� . . . ��';� �-��n^��C'`` xi��4`! � ��.1�� ii ' - _ a�'��t��."�,� K,�u��;,�, .a �! � � 41, ��. i$. :.d � � ;.- h. 5 , e�y�. �- �'• -C3 I � i �4 � � � �i '�"-� ."{' .:'�e a wtL F�.�� ' �2'��F'a f, I � �F, �� ,,�� -- � �'�� , � �- ", � � � � '~ �_M ,�., , � --�--=� � � � _ �� , � �� -� �� ,, ME,�, � . Y � . . , � ��. � . � I � � � � y � ..�., I L �„ ,,,,� 3q` �`�� II�IIIIIkI �`� , �_ : E>�r _ �� — ��4-, � '_'"___.�� -., p, . - ; �� J�,. �,��_ _ � N � � � �� -'� - �x. � '�`. �i . _ � , . � t �� . I �- I_ .;�g �� '>�. � ' a �4 �.�i_ ' ^41�" �r, -� �.I� +�� t <,�„#:l �,. � ,e �' � �m �'".�'r :�� , .;;� � ;�� _. �.�°� . '" '� ?�'v:'� I[i:' � ��>��," ,��. � � � 4 L I�� s � [ � ..� S ��.;, �a � - .� � ;iL.��: �� ;�, E ��,�,@' � �' gsi-� �.�`k� _ r` �'� i '�. 'f"� ��,�`. ..i��i �_,,a'�.�.�� "' .r� �� .� �_ `\=� . . � — �� _ _ _ 45 q '�'y�{�,c, I *~��!.��v.._ �.� `' ,. �� {'�1 � ' - m' � �ti'`�� II�'{ }'�, a� ^"_ p� M�p,� f.� , �:'E{- 41 ��',�?'4�� }, `. . . �'_— ' . �,y�y,. � 1� 1,��+r� �}I _ _ '...�` � 9 � .. � , s . - .� ' '� . '§s�. ",-. 1 t.�,4 � '��..�� . f� � �'cli�� r�, i� i V, x4. �. �, .i `�I 1"'`.: i �i�.. '�` . , ' . ' �. --,. - .., FOCUS ON BUILDING THE BUSINESS UP AT GRC Grand River Center FY 2023 REQU ESTED PROPERTY TAX SU PPORT $745, 812 $ 11 .06 Net O eratin Average homeowner's* property p J . Pro ert Tax Su ort tax cost for Grand River Center p y pp *Av , home value of 159 503 ( 9► � , ) �`� r� � GR.AND 1�IVER CENTER � - - • - . . 18 Secu rity Cameras Non -Recurrin $34, 370 gl GRAND RIVER CENTER 2023 CAPITAL IMPROVEMENT PROJECTS ' • - FY 23 Cost Total Project Cost Replace Carpet $ 100,000 $ 466,000 Replace Fabric Wall Covering $ 35,000 $ 190,000 Replace Tables, Chairs, and Podiums $ 50,000 $ 275,000 Concrete Restoration $ 52,000 $ 100,000 �I`�� GRAND 1�IVER CENTER i � —� .� — � �'�. -.�...�" � . �= �--� �.' wi.. ��I ..i.-��-__J'� - _ ..�„ -.�'"�.�� A _� �-�`�.�_ .� .. �' �- _ . I �. � �F � � I � � ��--• -��''`_,� i � � �RAND IVER CENTER . �� - . . . , �..�_ - _ - - `:�:�� _:1�� _ _ -_: - - __ -, . -� ; i � �- :-- -�:_ � �� _�-:� ,_ . _ _ _ . � �;�,��,�� - -�°�,�� _ , � : �,f� �� - _ �`� ��ff;; � �sa I I F },�{ � f{ `' - „ ,� ,,`"r,I.t�E�: � �; a , ;; l��i ! �llt .,�\�;,��:i�..��f3�,{:5 �i.;. .,_._� -., =_ . ;I�;€€1.�� i �.f. �•,._ ,�(;�Ij .:, # _�c �• __ �r. - � .' �_, _. __ ��._- - .� �- `r�_ � � . i1�� - - - -- - ._�.,�_ � 1� - ��4 _",�.'_ - h' �' „ J www. g rand rivercenter. com . _ sq.,-- �a _ Y, _ _ _ _ - -- _�..�'.�, -i �� , �;� .. �0 .,.� - ..i �J�� 1 ' � � � � "� s ' � i � � � � ;�i FISCAL YEAR 2023 � � ^� � F� BUDGET PRESENTATION _ � ��;��na �r..�. ' '� '� '-�' , �� , ��: - � ` � r�A'9�'' r_ � • � BACKGROUND June 2021 - March 2022 June 17, 2021 - Dubuque Community Ice & Recreation , Inc. (DICE) notice to relinquish leaseholder rights June-August, 2021 - Offered to DRA and Northern Lights Hockey under same agreements - DICE Interim Management Agreement through September 5, 2021 September 6, 2021 - City took over operations January 1 , 2022 - Interim Staffing Agreement - Dubuque Racing Association (DRA) ��TI�uE - City transitioned Ice Center employees to DRA ��M�'�'�'iY �� MYSTIQUE COMMUNITY ICE CENTER Cit of Dubu ue Dubuque Racing Association y a (DRA) Operations oversight Staffing Buildin owned b Cit Day-to-day operations J Y Y Capital improvement funding Provide operations funding �� Chad Remakel , General Mana er �STI�LIE g �-t��Mu�,7Y ic'� c'[:N�rt�t 7��JI��A/1 w �AA, DICE Staff � City Ice Center Staff led by Chad Remakel, General Manager P' �� CITY DEPARTMENTS - Human Resources We work to ether. - City Attorney g - City Clerk - Public Information - Build partnerships. - Engineering - Accomplish goals. - Finance & Budget Office - Encourage involvement for better - Housing & Development results. - Fire - Support mutual goals. - Health Services - Celebrate successes and overcome - City Clerk setbacks. - I nformation Services - Leisure Services Dubuque THE CITY OF � All•A�erie�Cit� .��rr. U �I J� `�Ik M1:tl�..�1 l; .I� � � ��► MYSTI�LIE I � coM,�t u n�rry ICL CEN l LK z007�2p12•2Q13 Masterpiece on the Mississippi 2oi�*zoi9 ICE USER GROUPS ■ _ _� _ � , �_ �: � � � - - � �,� . ��. .- - . , r - _ , - � . -.��. �� - . � _� r�r��'+� • ,y� =d�.i� —,��_ �� ' _�7 ��11� �r �:M`�� Dubuque Youth Hockey : _ L - . -_ {:� �� - _-�,� r� _ - �_ _ � - �-� -� � � i�� ' ��, � �� j,. Association (DYHA) � � , �,�� "` '� _ �J� --.� � r . 7 �i � .� .�S "�e�a'a ■ ■ �� — :4�� • Dubuque Figure Skating (DFS) � a �_�� : � �� =`�� • Hi h School ' g • Universit of Wisconsin — �� :, : � Y . .� �� , . P I attev i I I e • Fossils • Senior Saints • Dubuque Fighting Saints (Northern Lights Hockey) -��,- MYSTI LIE • Open Skate and Rentals `��'�'��"'�''-rY �t � �� : DUBUQUE RACING ASSOCIATION FUTURE INIATIVES c A 5 i N o DIAM�ND�0 r C A 5 I N O �� Full Agreement with Dubuque Racing Association Capital Projects related to settl i ng and faci I ity i m provements New General Manager ��r �vn�sTi uE COMMUNI7'Y ICL CENTCK Mystique Community Ice Center FY 2023 REQU ESTED PROPERTY TAX SU PPORT $200, 000 $2 .97 Net O eratin Average homeowner's* property p J . Pro ert Tax Su ort tax cost for Grand River Center p y pp *Av , home value of 159 503 ( 9► � , ) MYSTIQUE COMMUNITY ICE CENTER 2023 CAPITAL IMPROVEMENT PROJECTS ' • - FY 23 Cost M sti ue Settlin Remediation � 4,600,000 Y q J Project Timeframe Bidding Process : April 4 to May 16, 2022 Facility Closed : June 1 to October 31 , 2022 MYSTIQUE COMMUNITY ICE CENTER 2023 CAPITAL IMPROVEMENT PROJECTS ' • - FY 23 Cost Ice Center Generator � 300,000 Ice Center Dehumidification/Air Conditioning � � ,400,000 Ice Center Safety Improvements � so,32o Ice Center Concessions Improvements $ 176,soo Ice Center Mechanical System � so,000 . s.,�r �� ' F + � ' - I� . . _�� 1,. 1 1_� � �+ � �. � �� . � �� } � � ��•i� I 1� � �� Y 1 n�� ^r - ...- ��. ....,_.,...�...�,'....---- � * ` ! 1 � -� �'.-.. - - ��: : �m I f r: � _.. , . µ.. ,: ; y ` .:� _ � � • .- � ,��_-��-• '� • *; -' --x . .+e '� "'"�`�-a�� - ��-- --'.—; - -- -- _y� . "a� �i�� .. -..., --- �- - --�-- �� - '\i�_ r+ {+ :{�- 'i��P �',� ��'� �`- . - - . _. - S1a'�� 1: ' � -�� , i -��:: T_ � ;;�_� �. ._.. _� .. . �� : a.�iw�� ,*��. + 'R� �1� � l� I , � !� � � �—..��— �� I www. mystiq ueicecenter.com