Fiscal Year 2023 City of Dubuque Budget Books CITY OF DUBUQUE
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MARCH 2, 2022
�")�� � — Legal Services
W City Clerk
��— ' � Public Information Office
' ��► ' J Human Resources
� C � Q City Manager's Office
� City Council
FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 2, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Legal Services 1 -
City Clerk 15 -
Public Information Office 31 399
Human Resources Office 53 -
City Manager's Office 69 400
City Council 91 -
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HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
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4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Resident's Guide
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Legal
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LEGAL DEPARTMENT
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 793,884 799,984 794,983 (0.6)%
Supplies and Services 135,286 239,782 225,730 (5.9)%
Machinery and Equipment 355 3,185 — 0.0 %
Total 929,525 1,042,951 1,020,713 (2.1)%
Resources
Administrative Overhead Recharges 516,722 526,580 510,961 (3.0)%
Reimbursements 4,361 177 0 0.0 %
County Revenue 3,800 3,000 3,800 26.7 %
Total 524,883 529,757 514,761 (2.8)%
Property Tax Support 404,642 513,194 505,952 (7,242)
Percent Increase (Decrease) (1.4)%
Personnel -Authorized FTE 5.62 5.62 5.62
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
—°/o from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is unchanged
from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$1,760 or 3.04%.
4. Overtime expense is decreased from $3,000 in FY 2022 to $1,000 in FY 2023. FY 2021 Actual was
$2,036.
5. Five-Year Retiree Sick leave payout decreased from $8,893 in FY 2022 to $5,493 in FY 2023.
6. The FY 2023 budget includes the following changes to the personnel complement:
a. 1.00 FTE Paralegal [GE-29] was reclassified to 1.00 FTE Legal Administrative Assistant
[GE-27] which was a reduction of .
b. 1.00 FTE Paralegal [GE-29] was reclassified to 1.00 FTE Paralegal [GE-32] which was an
increase of$5,466.
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Supplies & Services
7. Subscriptions decreased from $14,277 in FY 2022 to $13,417 in FY 2023 based on FY 2021 Actual
plus 33%.
8. Damage Claims decreased from $120,892 in FY 2022 to $105,973 in FY 2023 based on a five year
average of actual claims paid (FY 21 $55,908, FY 20 $172,087, FY 19 $158,232, FY 18 $108,231,
FY 17 $35,409). The City reimburses lowa Communities Assurance Pool (ICAAP) up to $20,000 per
claim.
9. Education and Training decreased from $17,500 in FY 2022 to $8,000 in FY 2023 due to moving
$9,500 to the conferences line item.
10. Conferences increased from $9,130 in FY 2022 to $18,630 in FY 2023 due to moving $9,500 from
the conferences line item.
11. Administrative Judge is unchanged from $14,724 in FY 2022 to $14,724 in FY 2023. This line item
represents the cost for human rights complaint investigations including the public hearing expense
for an administrative law judge. A portion of this line item will be used to cover the ALJ expense
associated with a pilot program on animal licensing and diverting citizens from Court with its high
costs in an attempt to make the process more equitable and less financially burdensome on
citizens.
12. Rental of Space increased from $27,106 in FY 2022 to $27,725 in FY 2023. This line item includes
parking for the City Attorney, Assistant City Attorney, Senior Counsel, and Civil Rights Specialist
($3,551) and office rent ($24,174).
Revenue
13. Revenue received from Enterprise Funds for administrative overhead charges decreased from
$526,580 in FY 2022 to $510,961 in FY 2023.
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CITY ATTORNEY'S OFFICE
The mission of the City Attorney's Office is to provide legal counsel to the City Council, City Manager,
and all officials and departments of the City in matters relating to their official duties so that the City
delivers excellent municipal services that support urban living and a sustainable City plan for the
community's future and that facilitate access to critical human services which result in financially sound
City government and citizens getting services and value for their tax dollar.
IVlayor and
City Co�n�il
City �it� ��ty Clerk
At�o�ney Manager
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE
LEADING TO OUTCOMES
People Planning
Cross-training among the City Attorney's The City Attorney's Office provides
Office staff delivers quality customer counsel and direction to all City
service and allows staff to deliver services departments so that they may perForm
that exceed citizen expectations. duties and responsibilities to ensure
Investment in training allows a high- economic prosperity, environmental/
quality, knowledgeable, and informed ecological integrity, and social/cultural
workforce. vibrancy throughout the community.
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Partnerships
Staff of the City Attorney's Office volunteer with numerous local and state partnerships to implement
the City Council's community vision. Staff also develops and implements processes that help provide
solutions for community challenges and opportunities.
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CITY ATTORNEY'S OFFICE
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 5.62 5.62 5.62
Resources and Property Tax Support
$750,000
$516,722 $513,194
$500,000 $526,58
�$510,961 $404,642 $505,952
$250,000
$4,400 $3,000 $3,000
$0
Admin Overhead Property Tax County Revenue
from Enterprise Support
Funds
� FY 2021 Actual FY 2022 Budget FY 2023 Requested
The City Attorney's Office is supported by 5.62 full-time equivalent employees. Overall, the
department's expenses are expected to decrease by 2.1% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$793,884
Employee Expense $799,984
$794,98�
$135,286
Supplies and Services $239,782
$ 730
$355
Machinery and Equipment $3,185
$—
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
FY 2021 Actual FY 2022 Budget � FY 2023 Requested
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CITY ATTORNEY'S OFFICE
Mission & Services
The City Attorney's Office represents the City in all cases and processes all claims and suits for and
against the City and provides written opinions to the City Council, boards and commissions, the City
Manager, and City departments. The City Attorney's Office assists in the preparation and review of legal
documents, legislation, and other matters in which there is a City interest. The City Attorney's Office
provides legal counsel to the City Council, City Manager, and all officials and departments of the City in
matters relating to their official duties. The CAO also prosecutes ordinance and traffic violations,
represents City boards and commissions, provides advice on legal opinions to officials, department
managers, and City employees, and drafts legal documents, memoranda, and opinions.
Position Summary
FY 2023
Paralegal 1.00
Legal Admin Assistant 1.00
Assistant City Attorney 1.00
City Attorney 1.00
Senior Counsel 0.62
Civil Rights Specialist 1.00
Total FT Equivalent Employees 5.62
Performance Measures
City Council Goal: Financially Responsible, High-Performing Government
Dept. Objective: Provide timely, cost-efficient, quality services to residents and assist
1 businesses and organizations with promoting workplace diversity.
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Human Rights Cases - # of
businesses/organizations N/A 15 13 14 I�
affected
Municipal Infractions - % of C��
Defendants who admit 80% 67% 67% 70°/o
violations*
Claims N/A 74 43 59 N/A
2 Dept. Objective: Provide timely, cost-efficient, and quality counsel, legal assistance and
representation, and protection of human rights within City departments and divisions.
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Continuing Legal Education -# 100 61.5 77.5 100 �
annual hours attended
Petition Properties -#of 4 5 5 13 �
properties acquired**
Development Agreements*** 7 5 3 4 �
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*Purchase Agreements - FY21: Hendricks Feed & Seed Co. Inc.$1,699,000.00 purchase price; River
City Development Group LLC $4,218,750.00 purchase price.
**Franchise Agreements - FY21: Soo Green HVDC Link Projectco, LLC. Value to the City ranges from
$1,125,000.00 through $1,608,075.00; Interstate Transmission Company.
***Development Agreements - FY20: Duluth Holdings, Inc., $15,000,000.00 capital investment,
$8525.00 purchase price; Gardens of Dubuque, $10,500,000.00 capital investment; Gavilon Grain, LLC
(2 leases), $559,601.00 annual rent; Roshek Property, LLC and Cottingham & Butler, Inc.,
$2,850,000.00 capital investment; Carich, $1,500,000 capital investment. FY21: MBMSD, LLC
$136,040.50 purchase price, $750,000.00 capital investment; Affordable Housing Network, Inc.
$350,000.00 capital investment; Setzer Properties DBQ, LLC. $22,500,000.00 capital investment,
$5,144,588.00 purchase price.
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Recommended Operating Revenue Budget - Department Total
76 - LEGAL SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 46205 COLTNTY SHARE 3,800 3,000 3,800
46 LOCAL GRANT AND REIMBURSE-Total - 3,800 3,000 3,800
100 53201 RGFUNDS 4,361
100 53403 IA D1STRICT COURT FINES 40 40
100 53620 REIMBURSEMENTS-GENERAL 137 137
53 MISCELLANEOUS -Total 177 4,361 177 -
100 59610 FR WPC OPERATING 165,986 171,100 174,365 169,192
100 59620 FR STORMWATER OPERATING 45,895 51,330 52,309 50,758
100 59630 FRPARKINGOPERATING 21,553 22,243 22,667 21,995
100 59640 FR WATER UTILITY 35,970 27,376 27,898 27,071
100 59670 FR RGFUSE COLLECTiON 149,802 159,123 162,159 157,349
100 59940 FRDMASWA 82,990 85,550 87,182 84,596
59 TRANSFER IN AND INTERNAL -Total 502,196 516,722 526,580 510,961
LEGAL SERVICES -Total 502,373 524,883 529,757 514,761
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Recommended Operating Expenditure Budget - Department Total
76 - LEGAL SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 478,371 481,826 501,298 494,342
100 61020 PART-TIME EMPLOYEES 127,417 122,906 ll5,160 118,905
100 61030 SEASONAL EMPLOYEES 3,528
100 61050 OVERTIME PAY 4,970 2,036 3,000 1,000
100 61085 SELF QUARANTINE HEALTH - 725 - -
100 61091 SICK LEAVE PAYOFF 14,968 17,294 8,893 5,493
100 61092 VACATION PAYOFF 8,409
100 61095 PARENTAL LEAVE 12,431 801
100 61096 50%SICK LEAVE PAYOUT 1,164 834 1,164 834
100 61310 IPERS 58,808 57,423 58,644 58,593
100 61320 SOCIAL SECURITY 44,896 44,082 45,081 47,508
100 61410 HEALTHINSURANCE 43,560 49,184 58,644 60,404
100 61415 WORKMENS'COMPENSATION 1,456 1,629 1,261 1,229
100 61416 LIFE INSURANCE 298 294 311 230
100 61640 SAFETY EQUIPMENT 143 252
100 61651 MEALS NO OVERNIGHT 14
100 61655 CAR ALLOWANCE 6,212 6,190 6,256 6,445
100 61660 EMPLOYEE PHYSICALS 272 272
61-WAGES AND BENEFITS 798,507 793,884 799,984 794,983
100 62010 OFFICE SUPPLIES 1,565 990 1,100 990
100 62030 POSTAGE AND SHIPPING 953 529 972 540
100 62031 PROCESSING MATERIALS 25 102 75 102
100 62050 OFFICE EQUIPMENT MAINT 231 245 236 250
100 62061 DP EQUIP.MAINT CONTRACTS 4,497 5,755 5,755 5,263
100 62062 JANITORIAL SUPPLIES 92 43 94 43
100 62090 PRINTING&BINDING 33 33 33
100 62ll0 COPYING/REPRODUCTION 2,218 2,072 1,513 2,072
100 62130 LEGAL NOTICES&ADS 2,041 341
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 13,997 10,083 14,277 13,417
100 62190 DUES&MEMBERSHIPS 2,559 2,745 2,610 2,800
100 62208 GENERAL LIABILITY INSURAN 2,368 2,303 2,442 3,228
100 62211 PROPERTY TAX 7,234 7,281 7,379 7,427
100 62221 DAMAGE CLAIMS 172,087 55,908 120,892 105,973
100 62230 COURT COSTS&RECORD FEES 301 ll 5 150 ll 5
100 62310 TRAVEL-CONFERENCES 2,400 1,533 9,130 18,630
100 62320 TRAVEL-CITY BUSINESS 758 1,000 1,000
100 62340 MILEAGE/LOCAL TRANSP 253 - 283 283
100 62360 EDUCATION&TRAINING 6,808 364 17,500 8,000
100 62411 UTILITY EXP-ELECTRICITY 1,473 1,743 1,547 1,441
100 62412 UTILITY EXP-GAS 538 685 538 536
100 62421 TELEPHONE 4,486 4,943 4,486 4,943
100 62424 RADIO/PAGER FEE 316 323 335 342
100 62433 CUSTODIAL SERVICES 4,445 4,485 4,555 4,713
100 62436 RENTAL OF SPACE 25,285 26,427 27,106 27,725
100 62663 SOFTWARE LICENSE EXP 55 12 55 12
100 62667 DATA SERVICES 760 1,028 554 1,028
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FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62713 LEGAL SERVICES 4,372 3,160
100 62714 ADMINISTRATIVE JCTDGE 3,839 2,412 14,724 14,724
100 62756 EMPLOYEE RECOGNITION 100 — 100 100
62-SUPPLIES AND SERVICES 266,091 135,286 239,782 225,730
100 71120 PERIPHERALS,COMPUTER 42 55
100 71124 COMPUTER 3,047
100 71211 DESKS/CHAIRS 4,085 300 525
100 72418 TELEPHONE RELATED 1,363 2,660
71-EQUIPMENT $8,537 $355 $3,185 $0
76-LEGAL SERVICES TOTAL $1,073,134 $929,525 $1,042,951 $1,020,713
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Recommended Expenditure Budget Report by Activity & Funding
Source
76-LEGAL SERVICES
LEGAL SERVICES -76100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 355 3,185 —
SUPPLIES AND SERVICES 135,286 239,782 225,730
WAGES AND BENEFITS 793,884 799,984 794,983
LEGAL SERVICES 929,525 1,042,951 1,020,713
LEGAL SERVICES TOTAL $929,525 $1,042,951 $1,020,713
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
76 LEGAL DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 430 GE-32 PARALEGAL 2.00 $125,517 1.00 $ 62,764 1.00 $ 68,450
100 600 GE-42 ASSISTANT CITYATTORNEY 1.00 $144,563 1.00 $146,715 1.00 $ 97,698
100 625 CONT CITYATTORNEY 1.00 $174,054 1.00 $179,275 1.00 $185,110
100 625 GE-32 CIVIL RIGHTS SPECIALIST 1.00 $ 63,387 1.00 $ 67,903 1.00 $ 73,982
100 225 GE-27 LEGALADMINASSIST — $ — 1.00 $ 44,641 1.00 $ 69,102
TOTAL FULL TIME EMPLOYEES 5.00 $507,521 5.00 $501,298 5.00 $494,342
61020 Part Time Employee Expense
100 4477 Contract SENIOR COUNSEL 0.62 $113,483 0.62 $115,160 0.62 $118,905
TOTAL PART TIME EMPLOYEES 0.62 $113,483 0.62 $115,160 0.62 $118,905
TOTAL LEGAL DEPARTMENT 5.62 $621,004 5.62 $616,458 5.62 $613,247
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Legal Services-FT
10076100 61010 100 625 CONT CITYATTORNEY 1.00 $174,054 1.00 $179,275 1.00 $ 185,110
ASSISTANT CITY
10076100 61010 100 600 GE-42 ATTORNEY 1.00 $144,563 1.00 $146,715 1.00 $ 97,698
10076100 61010 100 3600 GE-32 PARALEGAL 2.00 $125,517 1.00 $ 62,764 1.00 $ 68,450
10076100 61010 100 4440 GE-27 LEGALADMIN ASSIST — $ — 1.00 $ 44,641 1.00 $ 69,102
CIVIL RIGHTS
10076100 61010 100 GE-32 SPECIALIST 1.00 $ 63,387 1.00 $ 67,903 1.00 $ 73,982
Total 5.00 $507,521 5.00 $501,298 5.00 $ 494,342
Legal Services -PT
10076100 61020 100 4477 CONT SENIOR COUNSEL 0.62 $113,483 0.62 $115,160 0.62 $ 118,905
Total 0.62 $113,483 0.62 $115,160 0.62 $ 118,905
TOTAL LEGAL DEPARTMENT 5.62 $621,004 5.62 $616,458 5.62 $ 613,247
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City Clerk
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CITY CLERK
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 316,000 291,140 354,948 21.9 %
Supplies and Services 54,114 81,710 105,825 29.5 %
Election Expense 19,058 35,000 35,000 0.0 %
Code of Ordinances Updates 7,606 9,400 9,356 -0.5 %
Machinery and Equipment 20 250 5,295 2,018.0 %
Total 396,798 417,500 510,424 22.3 %
Resources
Administrative Overhead Recharges 127,630 135,898 186,037 36.9 %
Operating Revenue 48,345 147,505 134,370 -8.9 %
Total 175,975 283,403 320,407 13.1 %
Property Tax Support 220,823 134,097 190,017 55,920
Percent Increase (Decrease)--w/o election exp & Code of Ordinance Update 56.4 %
Percent Increase (Decrease)--w/election exp & Code of Ordinance Update 41.7 %
Personnel-Authorized FTE 3.00 3.00 4.00
Improvement Package SummarX
1 of 3
This improvement request is to provide accommodations for board and commission members to
eliminate potential barriers to effective participation in board and commission meetings.
Accommodations that would be offered are language interpretation during meetings, childcare during
meetings, and transportation to and from meetings, and would be offered to board and commission
members who express a need for these services. Offering accommodation opportunities may expand
the applicant pool and advances Resolution No. 390-14, which affirms the City Council's commitment to
diversity and inclusion through board recruitment and appointments to city boards and commissions so
that residents of varied backgrounds are represented and have the opportunity to provide input.
Including accommodation options when marketing boards and commissions will illustrate the city's
commitment to inclusion in civic engagement. City of Dubuque's City Life program and Civic Leaders
program offer accommodations or stipends for accommodations for program participants. Therefore,
offering accommodations to boards and commissions maintains consistency among resident
engagement opportunities.
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Related Cost: $ 5,283 Tax Funds Non-Recurring Recommend - No
Net Property Tax Cost: $ 5,283
Property Tax Impact: $ 0.0021 0.02%
Activity: City Clerk
2 of 3
This improvement package request is for the installation of a door with keypad entry and plexiglass
windows for the City Clerk's Office. The City Clerk's Office addresses most public inquiries in City Hall,
therefore the addition of a keypad entry and plexiglass windows are important actions to increase staff
safety. These additions will also increase the security of the City Council documents maintained in the
City Clerk's Office. The Finance and Utility Billing Departments currently have keypad doors and
plexiglass windows. Therefore, the City Clerk's Office addition of these features would lead to
consistency with other first floor offices. This request supports the City Council Goal of Vibrant
Community: Healthy and Safe.
Related Cost: $ 8,000 Tax Funds Non-Recurring Recommend - No
Related Revenue: $ 4,026 Administrative Overhead
Net Property Tax Cost: $ 3,974
Property Tax Impact: $ 0.0016 0.02%
Activity: City Clerk
3 of 3
This improvement package request is for the addition of 1.00 FTE secretary in the City Clerk's Office.
This employee will serve as the main point of contact for all public inquiries. While all city departments
have their own phone number, the City of Dubuque promotes a primary phone number of
563-589-4100, which calls the City Clerk's Office. Residents will call this phone number when they are
unsure which department they must speak with, and the City Clerk's Office will connect them to the
correct department. The City Clerk's Office also serves as the front-facing office in City Hall, which
serves as the city's main building. Visitors who are unsure which department they must speak with will
come to the City Clerk's Office for assistance.Additionally, the City Clerk's Office receives all mail
addressed to City Hall, and often must spend time identifying the appropriate department of deliveries.
City Clerk's Office staff must reprioritize their work to assist customers at any time. Having a secretary
dedicated to public inquiries ensures that the public continues receiving efficient responses, while
allowing staff to efficiently complete assignments. The primary assignments of the Assistant City Clerk
and Permit Clerk are public facing, including liquor and tobacco licenses and special event permits, and
applicants' requirements are often complex. This results in staff spending significant amounts of time
assisting applicants with questions and working with other departments, state agencies, and other
entities to resolve issues. The addition of a secretary would free up time for the Assistant City Clerk and
Permit Clerk to better engage with applicants to confirm compliance with city and state code. The
secretary would also help the City Clerk's Office complete records retention and archival projects, which
includes updating the City Council microfilm records from the 1800s to maintain detailed accounts of
City Council actions. This position would also complete a variety of administrative tasks, which include
sorting and delivering all city mail, scanning and filing documents, and processing claims and certain
licenses.Additionally, a small staff within the City Clerk's Office leads to challenges in adequately
covering staff duties and addressing public inquiries when staff are in meetings or out of the office. The
addition of a secretary to assist with public inquiries and other duties will decrease staff burdens in
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coverage and contribute to customer satisfaction. The City Clerk's Office currently has one available
desk for this position. This request supports the City Council Goal of Financially Responsible, High-
Performance City Organization: Sustainable, Equitable, and Effective Service Delivery by increasing the
City's effectiveness of engaging with the community.
Related Cost: $ 64,185 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 32,304 Administrative Overhead
Net Property Tax Cost: $ 31,881
Property Tax Impact: $ 0.0125 0.13%
Activity: City Clerk
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
—°/a from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is
unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$14,205 or 3.04°/o.
4. Overtime is unchanged from $3,000 in FY 2022 to $3,000 in FY 2023. FY 2021 Actual was
$1,340. Budget is based on 72 hours of overtime for covering office hours during staff absences
due to continuing education requirements, civil service tests, and lowa Municipal Finance
Officers Association board meetings.
Supplies 8� Services
5. Code Supplements is decreased from $9,400 in FY 2022 to $9,356 in FY 2023 based on FY
2022 budget. FY 2021 Actual was $7,606. However, additional funding is needed due to more
ordinances being amended that tie directly to other ordinances. Therefore, an ordinance
amendment may cause multiple updates throughout the codebook and we are charged per
update.Anticipated ordinance amendments include the Electrical Code Board; Mechanical and
Plumbing Code Board;Advisory Appeals Board; and the building code.
6. Civil Service increased from $6,500 in FY 2022 to $18,400 in FY 2023 based on FY 2021
actual of$22,038. Increase due to higher volume of testing for Fire promotional and Police entry
tests. Promotional exams are required when staff turnovers occur from retirements and internal
promotions. Police has received a low number of applicants for multiple entry exams. Low
turnout requires additional testing for adequate staffing of the department. The Fire department
has an agreement with McCann Testing Services to provide specialized testing materials for Fire
promotional tests every two years. These testing materials will occur again in FY 2023, which
will cause the Civil Service amount to increase in that budget year.
7. Legal Notices and Ads decreased from $13,295 in FY 2022 to $13,089 in FY 2023 based on FY
2021 Actual of $13,089. The City Clerk's Office began recharging departments for notices in
19
FY 2016 except for minutes, public notices, ordinances, PUD ordinances, assessments and
Rezoning.
8. Conferences decreased from $13,495 in FY 2022 to $11,755 in FY 2023. Conferences budgeted
include: International Institute of Municipal Clerks ($2,900), Laserfiche ($2,350), Transforming
Local Government-Alliance for Innovation ($2,450), GovernmentAlliance on Race and Equity
($2,450), and Big Ideas Conference ($1,605).
9. Election unchanged from $35,000 in FY 2022 to $35,000 in FY 2023. Election expense is
typically an every other year expense. FY 2021 actual was $19,058 due to the Ward 1 Primary
and Special Election. The City anticipates a potential referendum on Five Flags in September
2022 for FY 2023. This increase is based on the October 2021 primary, which cost $34,133.
10. Refunds decreased from $13,500 in FY 2022 to $12,850 in FY 2023 . This line item represents
special event deposit refunds and the liquor license refunds. This expense is offset by the
events revenue line item. The decrease is due to an expected number of special events not
returning as a result of the impact of the pandemic on businesses.
11. Sister City Program is unchanged from $9,300 in FY 2022 to $9,300 in FY 2023. The Sister
City program is a committee that undertakes activities that promote the vision and mission of the
City Council concerning diversity and global awareness, engage the mission of Sister Cities
International, and engage and foster current and future Sister City relationships through
communications and delegations while preserving an official relationship with the City and its
officials. $7,500 of the budgeted amount is allocated to Travel Dubuque. The remaining funds
are for attending or hosting events for dignitaries.
Machinery & Equipment
12. Equipment replacements includes ($5,295):
City Clerk
Desk Phones (3) $ 1,035
Smartphones (1) $ 450
Recommended Improvement Packages $ 3,810
Total Equipment $ 5,295
Revenue
13. Beer/Liquor Combination Licenses decreased from $113,615 in FY 2022 to $101,500 in FY
2023. FY 2021 actual was $21,536. This decrease is due to the anticipated decline in the
number of licenses requested as a result of the impact of the pandemic on businesses projected
from FY 2021 actual.
14. Revenue received from Enterprise Funds for administrative overhead charges increased from
$135,898 in FY 2022 to $186,037 in FY 2023. Election expense is typically an every other year
expense and there is an election budgeted in FY 2023 due to an anticipated referendum.
20
CITY CLERK'S OFFICE
The City Clerk's Office is the official record keeper for the City Council. The City Clerk's Office prepares,
administers, maintains and distributes records of all City Council actions as well as provides the necessary
documents for fulfillment of City Council and City staff's respective legislative and administrative
responsibilities. The City Clerk's Office administers programs covered by the State Civil Service law and
issues licenses and permits for categorical businesses and activities as set out by ordinance and state law.
City Council
City Clerk's Dffice
C�ty Gierk,
As s i sta nt C ity C I erk a n d Perm it C3erk
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People Planning
The City Clerk's Office serves as a main The City Clerk's Office supports all
resource for general city information. The City departments through assembling and
Clerk's Office strives to provide courteous and classifying all department items of
professional service while offering access to business that come before the City
official records and referring inquiries to the Council.
appropriate departments.
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Partnerships
The City Clerk's Office partners with residents, staff, local and state agencies and businesses to aid in effectively
conducting business. These partnerships include: State Alcohol Beverages Division, lowa League of Cities,
Dubuque Main Street, Greater Dubuque Development Corporation, media outlets, non-profit special event
organizers, community service agencies, and Dubuque County offices.
21
CITY CLERK'S OFFICE
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 3.00 3.00 4.00
Resources and Property Tax Support
200,000
100,000
0
Administrative Overhead Operating Revenue Property Tax Support
� FY 2021 FY 2022 FY 2023
The City Clerks Department is supported by 4.00 full-time equivalent employees, which accounts for 69.54%
of the department expense as seen below. Overall, the departments' expenses are expected to increase by
22.26°/o in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$316,000
Employee Expense $291,140
� $35
$54,114
Supplies and Services $81,710
$105,825
$19,058
Election Expense $35,000
$35,000
$7,606
Code of Ordinance Update $9,400
$9,356
$20
Machinery and Equipment $250
$5,295
$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000
� FY 2021 FY 2022 FY 2023
22
CITY CLERK'S OFFICE
Mission & Services
The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council;
providing information and support to the Mayor, City Council, City staff, and the public in a timely, courteous,
and fiscally responsible manner encouraging a transparent city government. Responsibilities include, but are
not limited to, record management, boards and commissions member enrollment, administration of the Civil
Service Commission, administering various licenses and permits, processing special event a�plications, and
acts as the City Liaison for global presence in the Sister City Committee.
Position Summary
FY 2023
City Clerk 1.00
Assistant City Clerk 1.00
Permit Clerk 1.00
Secretary 1.00
Total FT Equivalent Employees 4.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
1 Department Objective: Provide City services responsive to the community.
FY19 FY20 FY21 FY22 Performance
Performance Measure (KPI) Target Actual Actual Actual Estimated Indicator
Number of City Council Agenda & Increase by �
Minutes subscribers (via NotifyMe) 20�0 491 501 503 523 �
Number City Board & Commission I
Opening Subscribers (via lncr6a�oe by 7$ g3 154 153 �y�
NotifyMe)
2 Department Objective: Promote resident engagement in municipal government by recruiting and
retaining a diverse pool boards and commissions applicants.
Percentage of Board and >11% 12°/o 12% 18% 16% �
Commission Openings
Percentage of Female Boards and 50% 36% 40% 35% 40% ���
Commissions Volunteers
Percentage of Boards and ���
Commission Volunteers 10% 7% 5% 4% 4%
representing communities of color
23
Recommended Operating Revenue Budget - Department Total
73-CITY CLERK'S OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42105 BUSINESS LICENSES 6,290 5,780 7,100 7,100
100 42110 CIGARETTE LICENSES 7,550 7,875 7,550 7,500
100 42115 BEER/LIQUOR COMB-LICENSE 113,615 21,536 113,615 101,500
]00 42L30 BICYCLELICENSES 440 355 440 400
42 LICENSES AND PERMITS -Total � 127,895 35,546 � 128,705 � 116,500
100 51965 EVENTS REVENUE 4,150 4,050 8,350 7,500
51 CHARGES FOR SERVICES -Total � 4,150 4,050 * 8,350 � 7,500
100 53201 R6FUNDS 2
100 53208 SPECIAL EVENT DEPOSIT 3,450 8,750 10,000 10,000
]00 53620 REIMBURSEMENTS-GENERAL 501 (1) 450 370
53 MISCELLANEOUS -Total 3,953 8,749 10,450 10,370
]00 59610 FR WPC OPERATING 51,981 42,262 44,999 61,602
100 59620 FR STORMWATER OPERATING 14,373 12,678 13,500 18,480
100 59630 FR PARKING OPERATING 6,751 5,494 5,850 8,008
100 59640 FR WATER UTILITY 11,264 6,762 7,200 9,856
100 59670 FR REFUSE COLLECTION 46,913 39,303 41,849 57,290
100 59940 FRDMASWA 25,991 21,131 22,500 30,801
59 TRANSFER IN AND INTERNAL -Total 157,273 127,630 � 135,898 � 186,037
CITY CLERK'S OFFICE -Total � 293,271 175,975 283,403 320,407
24
Recommended Operating Expenditure Budget - Department Total
73-CITY CLERK'S OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 2L7,457 206,551 203,011 249,996
100 61020 PART-TIME EMPLOYEES - 1,001 - -
100 61030 SEASONAL EMPLOYEES 12,064 76
100 61050 OVERTIME PAY 1,865 1,340 3,000 3,000
100 61083 COVIDI9 EMP NON-WORK 537
100 61091 SICK LEAVE PAYOFF - 3,350 5,432 -
100 61092 VACATION PAYOFF - 11,457 - -
100 61310 IPERS 21,283 19,727 19,836 24,272
100 61320 SOCIAL SECURITY 17,754 17,573 16,074 19,669
100 61410 HEALTH INSURANCE 32,508 49,184 39,096 53,301
100 61415 WORKMENS'COMPENSATION 599 660 416 407
100 61416 LIFE INSURANCE 183 184 165 193
100 61640 SAFETY EQUIPMENT - 612 - -
100 61655 CARALLOWANCE 4,141 4,285 4,110 4,110
61-WAGES AND BENEFTTS 308,390 316,000 291,140 354,948
100 62010 OFFICE SUPPLIES 1,050 1,139 1,400 1,400
100 62030 POSTAGE AND SHIPPING 903 656 1,000 669
100 62031 PROCESSING MATERIALS 176 63 359 359
100 62050 OFFICE EQUIPMENT MAINT 237 245 242 250
100 62061 DP EQUIP.MAINT CONTRACTS 1,574 2,101 2,101 1,190
100 62090 PRINTING&BINDING 2,019 33 3,099 3,099
100 62110 COPYING/REPRODUCTION 838 422 838 794
100 62120 CODE SUPPLEMENTS 4,319 7,606 9,400 9,356
100 62130 LEGAL NOTICES&ADS 14,145 13,089 13,295 13,089
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 557 315 720 447
100 62190 DUES&MEMBERSHIPS 560 705 775 705
100 62204 REFiTNDS 8,223 5,423 13,500 12,850
100 62208 GENERAL LIABILITY INSURAN 1,479 1,445 1,531 2,023
100 62230 COURT COSTS&RECORD FEES 32 12 50 50
100 62310 TRAVEL-CONFERENCES 2,379 913 13,495 11,755
100 62320 TRAVEL-CITY BUSINESS 825 581 2,830 3,885
100 62340 MILEAGE/LOCAL TRANSP 130 160 160
100 62360 EDUCATION&TRAINING 3,299 1,560 4,725 5,015
100 62421 TELEPHONE 1,153 2,267 1,153 690
100 62424 RADIO/PAGER FEE 316 323 335 343
100 62436 RENTAL OF SPACE 378 441 504 504
100 62645 SPECIAL EVENTS 931 3,100 3,100
100 62662 SISTER CITY PROGRAM 8,521 9,300 9,300
100 62663 SOFTWARE LICENSE EXP 1,630 12 50 545
100 62667 DATA SERVICES 302 333 648 1,920
100 62684 CIVIL SERVICE EXPENSE 6,636 22,038 6,500 18,400
100 62698 ELECTION EXPENSES 24,168 19,058 35,000 35,000
100 62710 CONTRACTOR SERVICES 8,000
100 62716 CONSULTANT SERVICES 8,955
100 62734 SPEAKERS/PROGRAMS 5,283
62-SUPPLIES AND SERVICES 95,736 80,778 126,110 150,181
100 71120 PERIPHERALS,COMPUTER 707
100 71123 SOFTWARE 1,175
100 71124 COMPUTER 2,275
25
Recommended Operating Expenditure Budget - Department Total
73-CITY CLERK'S OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71418 SALT SPREADERS I50
100 72418 TELEPHONE RELATED 13 20 250 1,695
71-EQUIPMENT 720 20 250 5,295
73-CITY CLERK'S OFFICE TOTAL 404,846 396,799 417,500 510,424
26
Recommended Expenditure Budget Report by Activity & Funding Source
73-CiTY CLERK'S OFFICE
CITY CLERK -73100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 20 250 5,295
SUPPLIES AND SERVICES 80,778 126,110 150,181
WAGES AND BENEFITS 316,000 291,140 354,948
CITY CLERK 396,799 417,500 510,424
CITY CLERK'S OFFICE TOTAL 396,798.68 417,500 510,424
2�
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
73 CITY CLERK
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9350 Contract CITY CLERK 1.00 $ 88,790 1.00 $ 87,887 1.00 $ 90,740
100 8925 GE-29 ASSISTANT CITY CLERK 1.00 $ 61,242 1.00 $ 62,148 1.00 $ 64,173
100 8875 GE-26 PERMIT CLERK 1.00 $ 52,216 1.00 $ 52,976 1.00 $ 54,705
100 GE-25 SECRETARY — $ — — $ — 1.00 $ 40,378
TOTAL FULL TIME EMPLOYEES 3.00 $ 202,248 3.00 $ 203,011 4.00 $ 249,996
TOTAL CITY CLERK'S OFFICE 3.00 $ 202,248 3.00 $ 203,011 4.00 $ 249,996
28
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Clerks Office-FT General Fund
10073100 61010 100 9350 CONT CITY CLERK 1.00 $ 88,790 1.00 $ 87,887 1.00 $ 90,740
10073100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 52,216 1.00 $ 52,976 1.00 $ 54,705
ASSISTANT CITY
10073100 61010 100 8925 GE-29 CLERK 1.00 $ 61,242 1.00 $ 62,148 1.00 $ 64,173
10073100 61010 100 GE-25 SECRETARY — $ — — $ — 1.00 $ 40,378
Total 3.00 $202,248 3.00 $203,011 4.00 $ 249,996
TOTAL CITY CLERK'S OFFICE 3.00 $202,248 3.00 $203,011 4.00 $ 249,996
29
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30
Public Information Office
31
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32
PUBLIC INFORMATION OFFICE
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 572,621 745,311 786,919 5.6%
Supplies and Services 160,085 252,795 256,095 1.3%
Machinery and Equipment 926 5,350 7,080 32.3%
Total 733,632 1,003,456 1,050,094 4.6%
Resources
Administrative Overhead Recharges 137,162 134,011 134,863 0.6%
Misc. Reimbursements 1,560 90 20 (77.8%)
Stormwater Fund 7,525 91,142 60,255 (33.9%)
Cable TV Fund 497,184 610,851 645,292 5.6%
Total 643,431 836,094 840,430 0.5%
Property Tax Support 90,201 167,362 209,664 42,302
Percent Increase (Decrease) 25.28%
Personnel -Authorized FTE 8.75 8.25 8.25
Improvement Package Summary
1 of 5
This improvement request is for an adjustment to the funding for the Bee Branch Communications Specialist
position in the Public Information Office to change from being funded 75% by stormwater funds (80072620)
and 25% general funds (10072300) to 50% stormwater and 50% general fund. This change would allow this
communications specialist to provide an additional 20 hours of communications support to non-stormwater
projects and other city departments while still allowing adequate time for Bee Branch and other stormwater-
related communications efforts. This shift in funding would allow the Public Information Office to provide
additional outreach, promotion, graphic design, and digital content management to other departments in the
organization. This change would still allow the communications specialist to provide a high-level of
communications support and resident outreach for the remaining phases of the Bee Branch Project and the
ongoing promotion of the project and related initiatives and events. This request supports the City Council
goal of, "Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective
Service Delivery" by responding to the changing communications priorities of the city organization.
Related Cost: $22,152 Tax Funds Recurring Recommend -Yes
Related Cost Savings $(22,152) Stormwater Recurring
Net Property Tax Cost: $22,152
Property Tax Impact: $0.0087 0.09%
Activity: Public Information Office
33
2 of 5
This improvement request is for the purchase of a license of Esri's Enterprise Advantage Program (EEAP).
The EEAP has three components: Technical Advisory Hours, Learning and Service Credits, and baseline
EEAP functions of a yearly planning session, technical work plan, and quarterly technology webcasts. The
City of Dubuque has a mature and capable team with vision and leadership support, but lacks a strategic
plan, the services to support implementation, and guidance to stay on track.An EEAP will help the GIS
Office organize and put together a strategy on how to methodically tackle its goals using services and
training where needed. This will enable the GIS Office to rely on more robust technical support, tackle tasks
quickly and efficiently, and enable the GIS Office to grow and improve the City of Dubuque.
The program includes 50 learning and service credits and 50 technical advisor hours per year. The City of
Dubuque will be assigned a Technical Advisor by Esri. This technical advisor will facilitate a one-day annual
planning meeting attended by key Esri and City of Dubuque stakeholders. The Technical Work Plan is a
collaboratively developed document designed to drive the City's implementation through the definition of the
City's GIS vision, goals, and objectives. Quarterly technology webcasts include access to webcasts
delivered by specialists representing various geospatial technology topics. This improvement would support
the City Council goal of Financially Responsible, High-Performance City Organization.
Related Cost: $60,000 Tax Funds Recurring Recommend - No
Related Revenue: $25,200 Administrative Overhead Recurring
Net Property Tax Cost: $34,800
Property Tax Impact: $0.0137 0.14%
Activity: Geographic Information Systems
3of5
This improvement request is to increase the Public Information Office's Printing budget by $10,518 to
provide the additional funds needed to upgrade the City News utility bill insert newsletter from a grayscale
(black and white) publication to a full-color publication. The newsletter is printed every other month and
distributed with all utility bills mailed to customers (approximately 22,000 copies). Full-color publications get
much more attention than grayscale publications and most publications delivered by mail are now full-color
publications. Funding this request will allow City News to be a more contemporary publication and allow the
inclusion of more/better photos and graphics and will improve the readability of the publication. This change
would make City News a much more effective publication and increase the information conveyed to
residents and stakeholders, increasing their familiarity, and understanding of city services and programs.
This improvement would support the City Council goal of Financially Responsible, High-Performance City
Organization.
Related Cost: $10,518 Media Services Recurring Recommend -Yes
Property Tax Impact: $0.0041 0.04%
Activity: Public Information Office
4of5
This improvement request is for GIS Software and Application Training. GIS continues to evolve, and City
staff are starting to use the application in many different ways. In the past, we've relied heavily on desktop
mapping and creation of hard copy or .pdf map documents. Creating web maps and applications is more
user friendly to both staff and residents and allows maps and data to be available to everyone who needs it,
all with timely data accuracy. The City has recently begun using a new GIS desktop application, and the
GIS Coordinator has been providing staff training related to this software. However, users often gain more
knowledge and confidence when they have the opportunity to work with a certified instructor in a controlled
training environment. Having staff in multiple departments with GIS skills helps the organization overall - it
34
removes some of the burden for map creation from the GIS Office, and it allows others to share their work
through collaboration.
This improvement request will allow 5-6 City staff to attend formal GIS training yearly. This improvement
would support the City Council goal of Financially Responsible, High-Performance City Organization.
Related Cost: $10,000 Tax Funds Recurring Recommend - No
Property Tax Impact: $0.0039 0.04%
Activity: Public Information Office
5 of 5
This improvement request is for a recurring cost of an additional $445 to the Public Information Office Dues
& Memberships budget to allow two additional PIO staff to receive the continuing education and
membership benefits of the City & County Communicators and Marketers Association (3CMA). The current
budget of$400 provides for the annual dues of$400 for the Public Information Officer. By increasing this
line item from $400 to $845, the City could switch from one Individual Membership to Associate
Membership, which allows up to three individuals per government, agency, or jurisdiction receive all 3CMA
newsletters, information, access to the Member Services area of the website &the Members Only Facebook
Group and discounts on 3CMA conferences and meetings. How we communicate with each other and how
residents and stakeholders engage with their local governments is changing and it is important that PIO staff
continue to learn about best practices and new methods to best serve our community. The current budget
for this line item only allows membership for one person in a department of 3.75. This improvement would
support the City Council goal of Financially Responsible, High-Performance City Organization.
Related Cost: $ 3,760 Media Services Recurring Recommend -Yes
Property Tax Impact: $0.0015 0.02%
Activity: Public Information Office
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$2,737 or 3.04%.
4. Overtime expense is unchanged from $4,000 in FY 2022 to $4,000 in FY 2023. FY 2021 Actual was
$7,625.
Supplies & Services
5. Printing and Binding increased from $55,962 in FY 2022 to $66,530 in FY 2023. This line item
represents the cost of printing six issues of City Newsletter ($7,200); printing and distribution of two
issues of the City Focus Magazine which includes mailing costs ($36,000); various print projects
($2,000); translating City brochures ($837); and business cards ($50).
35
6. Software License Expense increased from $67,603 in FY 2022 to $68,315 in FY 2023. Civic Plus
Website Hosting increased from $19,660 in FY 2022 to $20,842 in FY 2023 (5% increase). WebQA
Hosting increased from $35,109 in FY 2022 to $36,864 in FY 2023 (5% increase).
7. Data Services decreased from $22,007 in FY 2022 to $21,508 in FY 2023 based on FY 2021 Actual.
This line item represents encoding, hosting online content and live streaming for City Council
meetings on the City's website through Granicus. In addition, it includes making the online content
mobile device friendly and providing the live stream in high-definition.
8. Processing Materials is unchanged from $19,200 in FY 2021 to $19,200 in FY 2022 based on actual
cost. This line item represents non-live closed captioning of select CityChannel Dubuque
programming which makes many of the city's locally produced programs accessible to the hearing
impaired.
9. Postage and Shipping decreased from $13,686 in FY 2022 to $13,500 in FY 2023. The decrease is
due to an expected decrease in the need to mail Bee Branch Watershed project materials.
10. Promotion is increased from $10,895 in FY 2022 to $15,895 in FY 2023. This line item represents
advertising and promotion expenses for City Expo and other City services. This $5,000 increase is to
replace downtown light pole banners last purchased in FY 2018.
11. Conferences is increased from $10,300 in FY 2022 to $13,300 in FY 2023. This line item represents
cost of conferences for the Public Information Officer, GIS Coordinator, GIS Applications Specialist,
and regional conferences for other Public Information Office staff.
Machinery 8� Equipment
12. Equipment replacement items include ($7,080):
TV Production & Equipment � $ 6,000
Tablet Security Software $ 40
Office Chair (1) � $ 650
Smartphones (1) $ 390
Total Equipment $ 7,080
Revenue
13. Franchise fee revenue decreased from $573,297 in FY 2022 to $559,802 in FY 2023 based on year-
to-date receipts of$273,824 and FY 2021 Actual of$559,802.
14. Revenue received from Enterprise Funds for administrative overhead charges increased from
$134,011 in FY 2022 to $134,863 in FY 2023 and represents recharges for Geographic Information
Services (GIS).
36
PUBLIC INFORMATION OFFICE
The City of Dubuque Public Information Office (PIO) facilitates an accurate and consistent flow of public
information to the City"s various constituencies to increase public awareness about the activities,
programs, and services provided by the City of Dubuque.
Mission & Services
The Public Information Office communicates the goals and activities of city government to the city's many
publics, both internal and external. The Public Information Officer oversees the Media Services and
Geographic Information System (GIS) activities. Services provided by the Public Information Office include
publications and graphic design, online presence management, media relations, special events, and Bee
Branch Watershed Flood Mitigation Project communications.
�ity flrlanager's
Of-fice
Puk�lic
Inforrr}ation
Office
�eographic
Nledia �ervices Information
�ysterr}s
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS LEADING
TO OUTCOMES
PEOPLE PLANNING
The Public Information Office
Public Information Office staff serve supports all departments/divisions in
on Leadership Team, the Employee planning activities to promote their
Recognition Committee, Travel programs and activities and assists
Dubuque Advisory Board, Intercultural with promoting engagement
Communications Marketing Team, opportunities and tools to provide
and the Local Emergency public input into those processes.
Preparedness Committee.
PARTNERSHIPS
The Public Information Office partners daily with other City departments and divisions and
frequently collaborates with strategic partner organizations and agencies.
37
PUBLIC INFORMATION OFFICE
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 8.75 8.25 8.25
Resources and Property Tax Support
$300,000
$200,000
$100,000
�
$0
Administrative Misc. Stormwater Media Service Property Tax
OH Reimbursements Charges Charges Support
Recharges
� FY 2021 FY 2022 FY 2023
Includes Public Information Office and Geographic Information Systems.
The Public Information Office is supported by 8.25 full-time equivalent employees, which accounts for
74.94°/o of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 4.65% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$572,621
Employee Expense
$160,085
Supplies and Services $252,795
$256,095
$926
Machinery and Equipment $5,350
$7,080
0 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY 2021 FY 2022 � FY 2023
38
PUBLIC INFORMATION OFFICE
Public Information Position Summary
FY 2023
Public Information Officer 1.00
Communications Specialist 2.75
Total FT Equivalent Employees 3.75
Performance Measures
. . . . . . . . • . . .
� Dept. Objective: Promote the services, programs, projects, and initiatives of the City through diverse
mediums.
Performance Target FY 2019 FY 2020 FY 22 FY 2022 Performance
Measure (KPI) Actual Actual Actual Estimated Indicator
Followae sbook +25% annually ��63%) (+5%) ($8$/0) (+�15°�/0) �
Facebook Total +10% annually 1,325,018 2,341 0074 3,5690104 5,3530656 �
Reach (+201 /o) (+77/o) (+52/o) (+50/o)
#of Twitter +5% annually 4,006 (+5%) 4,336 (+8°/o) 4,507 (+4%) 4,732 (+5%) [��
Followers
Tweet Impressions +10% annually 4 12%0 5+0�8�2 8+�,830�08 1,�30%78 �
� ) � ) � ) � )
#of NotifyMe
Subscribers to +5% annually 823 (+2%) 871 (+6%) 824 (-5%) 865 (+5%) �
News Releases
2 Dept. Objective: Maintain an updated, comprehensive, and interactive City website for residents and
stakeholders to access information and communicate with City staff and elected officials.
V ewspage Page +2% annually 5865,�17 65113�3 3151�79 3+32,j29 �
� ) � ) �- ) � )
#Service Requests o 22,429 22,519 20,044 20,445 �
processed through +2/o annually �+�o�o� (+0.4%) (-10%) (+2%)
WebQA
% of Service
Requests
submitted directly +2% annually 17% (+2%) 17% (+0%) 17% (+0%) 19% (+12%) �
by citizens via
Citizen Support
Center
Dept. Objective: Provide timely and accurate information related to the Bee Branch Creek Watershed
3 Flood Mitigation Project to residents and businesses directly impacted by the project and other
stakeholders.
#of Facebook 1 138 1,469 1,763 �
Followers +10% annually 876 �+32%� (+30%) (+29°/o) (+20%)
# Notify Me '
subscribers to Bee 550 (+2%) 602 (+g%) 582 (-3%) 594 (+2%) �
Branch news +5% annually
39
PUBLIC INFORMATION OFFICE
Top Search Terms Used on City of Dubuque Website
FY2019 FY2020 FY2021
#1 Eagle Point Park CODI Jobs
#2 Housing Housing Elections
#3 Parking Eagle Point Park Swim Lessons
#4 Jobs Parking Parking
#5 Swim Lessons Section 8 Make a Payment
#6 Garbage Garbage Vehicle Registration
#7 Shot Tower Jobs Employment
#8 Bids Flora Pool Eagle Point Park
#9 Flora Pool Building Permits Job Postings
#10 Employment Bids Housing
Top Pages Visited on City of Dubuque Website
(excluding homepage)
FY2019 FY2020 FY2021
#1 Leisure Services Coronavirus COVID-19 Pandemic
#2 Pay a Bill or Fine Pay a Bill or Fine Utility Billing
#3 Utility Billing Leisure Services Free Local COVID Tests
#4 Dubuque Employment Utility Billing COVID Vaccinations
Opportunities
#5 Job Opportunities Alerts: Street Closures, Detours, & Local COVID Updates
Emergencies
#6 The Jule Dubuque Employment Opportunities Miller Riverview Park
#7 Police Police Make a Payment
#8 Eagle Point Park The Jule Eagle Point Park
#9 Miller Riverview Park& Eagle Point Park Housing & Comm. Dev.
Campground
#10 Flora Park Swimming Pool Miller Riverview Park Police
40
PUBLIC INFORMATION OFFICE
MEDIA SERVICES
Mission & Services
Provide information on City services and initiatives to Dubuque residents and stakeholders through the
City's government access television channels, webstream and videos on demand, and social media
channels. The Media Services staff are part of the Public Information Office team and operate two local
government access channels available to local cable subscribers. The primary channel, CityChannel
Dubuque, is also streamed live to the Internet via the City's website and City Council meetings are
streamed live on the City's Facebook page.
Besides providing coverage of City Council and Zoning Advisory Commission meetings, CityChannel
Dubuque produces a variety of informational and cultural programming about local government and
Dubuque and provides 24/7 city announcements, and important notices such as winter parking
restrictions. They also provide videos, photos, and graphics for use on the City's social media channels.
The Public Information Officer and Multimedia Specialist work with the Cable TV Commission to
oversee requests for funding from the Capital Grant for Access Equipment and Facilities to provide local
organizations with equipment with which to produce programming for the local community.
Media Services Position Summary
FY 2023
Cable Television Coordinator 1.00
Video Producer 1.00
Intern Video Producer 0.25
Total FT Equivalent Employees 2.25
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
� Dept. Objective: Provide Information regarding City initiatives to citizens and visitors through program/video
production and multiple channels of dissemination.
Performance Measure KPI Tar et FY 2019 FY 2020 FY 2021 FY 2022 Performance
� � g Actual Actual Actual Estimated Indicator
#of ineetings broadcast& programs >100 101 107 163 120 �
produced
2 Dept. Objective: Make the City of Dubuque more inclusive and equitable by incorporating closed captions into
select videos.
#of video minutes captioned >6000 NA NA 6,614 6,500 �
41
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
(Maps & Data)
Mission & Services
The Geographic Information Systems (GIS) Office is responsible for the supervision, development, use,
and maintenance of the City's Geographic Information System, and coordinates these duties with other
City departments, partners to City projects, other government groups and private sector businesses.
The GIS office provides a substantial service level to the City organization.
•
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42
Geographic Information Systems Position Summary
FY 2023
GIS Applications Specialist 1.00
GIS Coordinator 1.00
GIS Intern - Seasonal 0.25
Total FT Equivalent Employees 2.25
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
� Dept. Objective: Leverage GIS as a data management software to accurately and consistently tract
City assets and community information.
Performance Measure KPI Tar et FY 2020 FY 2021 FY 2022 Performance
� � g Actual Actual Estimated Indicator
Annual Address Updates N/A 691 1,640 1,200 N/A
Data, Map, and Application Requests N/A 166 97 120 N/A
2 Dept. Objective: Assist City departments in GIS application development to streamline workflows,
centralize citywide data collection, and collaborate across organization outcomes.
Applications in GIS N/A 326 417 500 N/A
Number of Departments Using GIS as a tool N/A 17 17 19 N/A
3 Dept. Objective: Produce interactive and engaging content to improve customer service.
Website hits to zoning map N/A 1590 2057 3400 N/A
New public facing web map applications N/A 3 1 10 N/A
43
Recommended Operating Revenue Budget - Department Total
69-PUBLIC INFORMATION OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY23 Rccomm'd
Fund Account Account Title Revenue Revenue Budget Budget
290 42350 CABLE FRANCHISE FEE 573,297 559,802 573,297 559,802
42 LICENSES AND PERMITS -Total 573,297 559,802 573,297 559,802
290 43110 INVESTMENT EARNINGS 9,574 4,257 4,800 4,257
290 43234 RF.NT,FIBFR HUB W 3RD 750 0 750 0
43 USE OF MONEY AND PROPERTY-Total 10,324 4,257 5,550 4,257
290 53201 REFUNDS 255 0 0 0
800 53530 SPECIALIZED SERVICES 0 0 91,142 60,255
290 53605 MISCELLANEOUS REVENUE 0 50 0 50
290 53620 REIMBURSEMENTS-GENERAL 60 1,490 60 1,490
100 53645 MAP REPRODUCTiON FEES 30 20 30 20
53 MISCELLANEOUS -Total 345 1,560 91,232 61,815
100 59610 FR WPC OPF,RATING 41,355 54,429 53,179 53,517
100 59620 FR STORMWATER OPERATING 11,435 16,329 15,954 16,055
100 59630 FR PARKING OPERATING 5,370 7,076 6,913 6,957
100 59640 FR WATER UTILITY 8,961 8,709 8,509 8,563
100 59670 FR REFUSE COLLECTION 37,323 50,619 49,456 49,77 L
59 TRANSFER IN AND INTERNAL -Total 104,444 137,162 134,011 134,863
PUBLiC iNFORMATION OFFICE-Total 688,410 702,780 804,090 760,737
44
Recommended Operating Expenditure Budget - Department Total
69-PUBLIC INFORMATION OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 150,458 154,218 199,573 232,318
261 61010 FULL-TIME EMPLOYEES 15,782 0 0 0
290 61010 FULL-TIME EMPLOYEES 239,489 202,390 244,523 256,891
800 61010 FULL-TIME EMPLOYEES 0 0 46,612 32,087
261 61020 PART-TIME EMPLOYEES 1,667 0 0 0
290 61020 PART-TIMEEMPLOYEES 42,763 51,260 46,150 47,653
100 61030 SEASONAL EMPLOYEES 4,606 0 7,773 8,023
290 61030 SEASONAL EMPLOYEES 0 0 6,963 7,188
261 61050 OVERTIME PAY 408 0 0 0
290 61050 OVERTIME PAY 4,161 7,625 4,000 4,000
100 61079 COVID �✓v_"vL�._L-._ 51 16 0 0
100 61081 COVIDI9 SCHOOL/DAYCARE CL 218 0 0 0
100 61085 SELF QUARANTINE HEALTH 0 172 0 0
100 61088 SCHOOL/DAYCARE CLOSED 103 31 0 0
290 61092 VACATION PAYOFF 9,785 0 0 0
290 61096 50%SICK LEAVE PAYOUT 1,651 2,207 1,651 2,207
100 61310 IPERS 14,257 14,578 19,573 22,688
261 61310 IPERS 1,686 0 0 0
290 61310 IPERS 27,009 24,664 27,818 29,127
800 61310 IPERS 0 0 4,400 3,029
100 61320 SOCIAL SECURITY 10,948 10,905 15,862 18,387
261 61320 SOCIAL SECURITY 1,273 0 0 0
290 61320 SOCIAL SECURITY 21,615 19,029 23,201 24,322
800 61320 SOCIAL SECURITY 0 0 3,566 2,455
100 61410 HEALTH INSURANCE 20,713 39,396 42,354 46,982
261 61410 HEALTH INSURANCE 3,643 0 0 0
290 61410 HEALTH INSURANCE 38,034 36,888 39,096 40,269
800 61410 HEALTH INSURANCE 5,480 7,525 9,774 6,710
100 61415 WORKMENS'COMPENSATION 395 568 465 412
290 61415 WORKMENS'COMPENSATION 804 840 589 597
800 61415 WORKMENS'COMPENSATION 0 0 809 1,111
100 61416 LIFE INSURANCE 127 126 179 160
261 61416 LIFE INSURANCE 22 0 0 0
290 61416 LIFE INSURANCE 192 184 201 138
800 61416 LIFE INSURANCE 0 0 41 23
100 61651 MEALS NO OVERNIGHT 27 0 0 0
100 61660 EMPLOYEE PHYSICALS 0 0 0 142
290 61660 EMPLOYEE PHYSICALS 138 0 138 0
6l-WAGES AND BENEFITS 617,505 572,621 745,311 786,919
100 62010 OFFICE SUPPLIES 437 384 437 384
290 62010 OFFICE SUPPLIES 1,143 606 1,175 606
800 62010 OFFICE SUPPLIES 0 0 105 0
100 62030 POSTAGE AND SHIPPING 23 0 0 0
290 62030 POSTAGE AND SHIPPING 52 0 186 0
800 62030 POSTAGE AND SHIPPING 0 0 13,500 13,500
290 62031 PROCESSING MATERIALS 21,609 18,450 19,200 18,450
100 62050 OFFICE EQUIPMENT MAINT 342 0 0 0
290 62050 OFFICE EQUIPMENT MAINT 196 204 139 208
100 62061 DP EQUIP.MAINT CONTRACTS 2,212 1,732 1,732 1,496
45
Recommended Operating Expenditure Budget - Department Total
69-PUBLIC INFORMATION OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
290 62061 DP EQUIP.MAINT CONTRACTS 7,737 7,283 7,283 7,216
100 62090 PRINTING&BINDING 49 0 47 50
290 62090 PRINTING&BINDING 45,135 34,895 46,200 66,480
800 62090 PRINTING&BINDING 0 0 9,715 0
100 62110 COPYING/REPRODUCTION 41 4 150 4
290 62110 COPYING/REPRODUCTION 430 12 639 12
800 62110 COPYING/REPRODUCTION 0 0 175 0
290 62130 LEGAL NOTICES&ADS 4,327 449 400 449
290 62140 PROMOTION 7,124 5,367 10,195 15,195
800 62140 PROMOTION 0 0 700 700
290 62170 SUBSCRIPTIONS-BOOKS-MAPS 0 0 225 0
290 62190 DUES&MEMBERSHIPS 1,190 0 1,206 760
800 62190 DUES&MEMBERSHIPS 0 0 50 0
290 62206 PROPERTY INSURANCE 441 387 387 438
290 62208 GENERAL LIABILITY INSURAN 2,874 2,906 3,076 4,164
100 62310 TRAVEL-CONFERENCES 5,659 0 5,240 5,240
290 62310 TRAVEL-CONFERENCES 2,089 0 5,060 8,060
100 62320 TRAVEL-CITY BUSINESS 0 0 572 572
290 62320 TRAVEL-C1TY BUSINESS 32 0 350 350
800 62320 TRAVEL-CITY BUSINESS 0 0 330 330
290 62340 MILEAGE/LOCAL TRANSP 29 0 100 100
100 62360 EDUCATION&TRAINING 1,163 0 1,150 1,150
290 62360 EDUCATION&TRAINING 2,010 0 3,230 3,230
800 62360 EDUCATION&TRAINING 0 0 60 60
290 62420 INET EXPENSE 0 0 1,500 1,500
100 62421 TELEPHONE 668 636 668 636
290 62421 TELEPHONE 2,051 1,924 2,283 1,925
290 62424 RADIO/PAGER FEE 316 322 335 543
100 62436 RENTAL OF SPACE 378 441 378 441
290 62436 RENTALOFSPACE 1,003 1,134 1,003 1,134
290 62511 FUEL,MOTOR VEHICLE 284 144 427 470
290 62521 MOTOR VEHICLE MAINT. 693 74 707 75
290 62604 CERTIFICATIONS 320 0 320 0
290 626ll MACH/EQUIP MAINTENANCE 100 0 500 0
290 62645 SPECIAL EVENTS 3,817 0 3,300 0
800 62645 SPECIAL EVENTS 0 0 500 0
290 62659 LIBRARY VIDEO MATERIALS 278 40 1,000 1,000
100 62663 SOFTWARE LICENSE EXP 9,080 4,750 4,600 4,750
290 62663 SOFTWARE LICENSE EXP 57,692 54,922 62,448 63,565
800 62663 SOFTWARE LICENSE EXP 0 0 555 0
290 62664 LICENSE/PERMIT FEES 2,820 1,394 1,300 1,394
100 62667 DATA SERVICES 529 712 360 712
290 62667 DATA SERVICES 19,854 20,852 21,647 20,796
290 62713 LEGAL SERVICES 5,000 0 5,000 0
290 62716 CONSULTANT SERVICES 0 60 5,000 2,000
290 62736 CATERING SERVICES 3,600 0 4,000 4,000
800 62736 CATERING SERVICES 0 0 250 250
46
Recommended Operating Expenditure Budget - Department Total
69-PUBLIC INFORMATION OFFICE
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
290 62747 MACH/EQUIPMENT RENTAL 0 0 1,500 1,500
290 62785 GIFT CARDS 200 0 200 200
62-SUPPLIES AND SERVICES 215,026 160,085 252,795 256,095
100 71120 PERIPHERALS,COMPUTER 775 0 0 0
290 71120 PERIPHERALS,COMPUTER 0 0 0 40
290 71123 SOFTWARE 0 27 0 0
100 71124 COMPUTER 2,006 0 0 0
290 71124 COMPUTER 707 645 0 0
290 71211 DESKS/CHAIRS 0 0 0 650
290 72412 CABLE TV RELATED EQUiP 2,495 0 5,000 6,000
100 72418 TELEPHONE RELATED 27 0 350 0
290 72418 TELEPHONE RELATED 0 0 0 390
71-EQUIPMENT 6,010 672 5,350 7,080
]00 73210 CONSTCONTRACT-BLDG 21,944 254 0 0
73-CIP EXPENDTTURES 21,944 254 0 0
69-PUBLIC INFORMATION OFFICE TOTAL 860,484 733,631 1,003,456 1,050,094
47
Recommended Expenditure Budget Report by Activity & Funding Source
69-PUBLIC INFORMATION OFFICE
PUBLIC INFORMATION/GIS -72300
FUNDING SOURCE: CDBG CARES ACT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS
CDBG CARES ACT — — —
CIP EXPENDITURES 254
EQUIPMENT 27 350 1,080
SUPPLIES AND SERVICES 109,229 152,157 180,209
WAGES AND BENEFITS 446,580 474,371 524,761
PUBLIC INFORMATION/GIS 556,089 626,878 706,050
BEE BRANCH COMM SPEC -72620
FUNDING SOURCE: ENGINEERING SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 0 25,940 14,840
WAGES AND BENEFITS 7,525 65,202 45,415
BEE BRANCH COMM SPEC 7,525 91,142 60,255
CABLE TV -75100
FUNDING SOURCE:CABLE TV
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 645 5,000 6,000
SUPPLIES AND SERVICES 50,856 74,698 61,046
WAGES AND BENEFITS 118,516 205,738 216,743
CABLE TV 170,017 285,436 283,789
PUBLIC INFORMATION OFFICE TOTAL 733,631.17 1,003,456 1,050,094
48
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
69 PUBLIC INFORMATION OFFICE DEPT.
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
290 8400 GE-38 PUBLIC INFORMATION OFFICER 1.00 95,115 1.00 101,845 1.00 105,657
800 1950 GE-29 COMMUNICATIONS SPECIALIST 0.75 31,189 0.75 46,612 0.50 32,087
100 1950 GE-29 COMMUNICATIONS SPECIALIST 0.25 15,159 0.25 15,537 1.50 84,770
100 GE-25 COMMUNICATIONSASSISTANT 1.00 41,739 1.00 41,130 - 0
100 GE-30 GISAPPLICATIONSSPECIALIST 1.00 61,092 1.00 64,999 1.00 67,108
100 8400 GE-33 GIS COORDINATOR 1.00 76,757 1.00 77,907 1.00 80,441
290 8300 GE-37 CABLE TV COORDINATOR 1.00 75,252 1.00 76,379 1.00 82,784
290 8725 GE-30 VIDEO PRODUCER 1.00 65,320 1.00 66,299 1.00 68,450
TOTAL FULL TIME EMPLOYEES 7.00 461,623 7.00 490,708 7.00 521,297
61020 Part Time Employee Expense
290 1950 GE-29 COMMUNICATIONS SPECIALIST 0.75 23,000 0.75 46,150 0.75 47,653
TOTAL PART TIME EMPLOYEES 0.75 23,000 0.75 46,150 0.75 47,653
61030 Seasonal Employee Expense
100 NA-34 ARCHITECTURAL INTERN 0.50 27,301 - 0 - 0
100 2850 NA-37 GIS INTERN-SEASONAL 0.25 7,663 0.25 7,773 0.25 8,023
290 2875 NA-38 VIDEO PRODUCTION INTERN 0.25 6,859 0.25 6,963 0.25 7,188
TOTAL SEASONAL EMPLOYEES 1.00 41,823 0.50 14,736 0.50 15,211
TOTAL PUBLIC INFORMATION OFFICE DEPT 8.75 526,446 8.25 551,594 8.25 584,161
49
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Public Information-FT Media Services Fund
29072300 61010 290 8400 GE-38 PUBLIC INFORMATION OFFICER 1.00 $ 95,115 1.00 $ 101,845 1.00 $ 105,657
29072300 61010 100 1950 GE-29 COMMUNICATIONS SPECIALIST - $ - - $ - - $ -
29075100 61010 290 8300 GE-37 CABLE TV COORDINATOR 1.00 $ 75,252 1.00 $ 76,379 1.00 $ 82,784
29075100 61010 290 8725 GE-30 VIDEO PRODUCER 1.00 $ 65,320 1.00 $ 66,299 1.00 $ 68,450
Total 3.00 $ 235,687 3.00 $ 244,523 3.00 $ 256,891
Public Information-FT General Fund
10072300 61010 100 8400 GE-33 GIS COORDINATOR 1.00 $ 76,757 1.00 $ 77,907 1.00 $ 80,441
10072300 61010 100 1950 GE-29 COMMUNICATIONS SPECIALIST 0.25 $ 15,159 0.25 $ 15,537 1.50 $ 84,770
10072300 61010 100 GE-25 COMMUNICATIONSASSISTANT 1.00 $ 41,739 1.00 $ 41,130 - $ -
10072300 61010 100 GE-30 GISAPPLICATIONSSPECIALIST 1.00 $ 61,092 1.00 $ 64,999 1.00 $ 67,108
Total 3.25 $ 194,747 3.25 $ 199,573 3.50 $ 232,319
Public Infromation- FT Stormwater Fund
80072620 61010 620 1950 GE-29 COMMUNICATIONS SPECIALIST 0.75 $ 31,189 0.75 $ 46,612 0.50 $ 32,087
Total 0.75 $ 31,189 0.75 $ 46,612 0.50 $ 32,087
Public Information-PT Media Services Fund
29072300 61020 100 1950 GE-29 COMMUNICATIONS SPECIALIST 0.75 $ 23,000 0.75 $ 46,150 0.75 $ 47,653
Total 0.75 $ 23,000 0.75 $ 46,150 0.75 $ 47,653
Public Information-Seasonal General Fund
10072300 61030 100 NA-34 ARCHITECTURAL INTERN 0.50 $ 27,301 - $ - - $ -
10072300 61030 100 2850 NA-37 GIS INTERN-SEASONAL 0.25 $ 7,663 0.25 $ 7,773 0.25 $ 8,023
Total 0.75 $ 34,964 0.25 $ 7,773 0.25 $ 8,023
FY 2023-Seasonal Media Services Fund
29075100 61030 290 2875 NA-38 VIDEO PRODUCTION INTERN 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
Total 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
TOTAL PUBLIC INFORMATION OFFICE DEPT. 8.75 $ 526,446 8.25 $ 551,594 8.25 $ 584,161
50
Capital Improvement Projects by Department/Division
PUBLIC INFORMATION OFFICE
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1021070 GIS SYSTEM IMPLEMENTATION 16,712 92,710 67,500
3501070 GIS SYSTEM IMPLEMENTATION 5,730
3502624 AUGMF.NTF,D DATF.SUPPORT SV 16,231
3502625 GF,OF,VF.NT PROCF.SSOR F.XT
PUBLIC INFORMATION OFFICE TOTAL 38,674 92,710 67,500 —
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
PUBLIC INFORMATION OFFICE
General Government
Aerial Orthophotography and
LiDAR $ — $ 69,500 $ — $ 72,500 $ — $ 142,000 399
TOTAL $ — $ 69,500 $ — $ 72,500 $ — $ 142,000
51
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52
Human Resources
53
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54
HUMAN RESOURCES DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 694,299 826,837 1,010,818 22.3 %
Supplies and Services 164,928 248,548 281,312 13.2 °/o
Machinery and Equipment — 6,440 — — %
Total 859,227 1,081,825 1,292,130 19.4 °/o
Resources
Administrative Overhead Recharges 349,086 382,073 489,959 28.2 %
Misc. Reimbursements 206,370 203,666 205,127 0.7 %
Total 555,456 585,739 695,086 18.7 %
Property Tax Support 303,771 496,086 597,044 100,958
Percent Increase (Decrease) 20.4 °/o
Personnel -Authorized FTE 4.63 6.13 7.63
Improvement Package Summar-X
1 of 4
This improvement request is for supplies to support implementation of training and learning activities by
the Development and Learning Manger and associated trainers in the organization (i.e., EQ facilitators,
Intercultural facilitators, and various City staff who conduct training as part of employee orientation). It
includes costs for the following:
1. Zoom account for breakout rooms, video sharing, and polling services it offers that are difficult to
use in GoToWebinar= $12.49/mo = $150 annually
2. Kahoot! 360 Presenter$39 per month = $468 annually (this package allows for PowerPoint
integration, up to 50 users per session, Zoom integration, Teams integration, questions, question
bank, quizzes, puzzles, images, multiple selections, polls, word clouds).
3. Post-it Sticky Easel Pads, 25x30", White, 30 sheets per pack, 2-pack $46 x 5 per year= $230
4. Sharpie Marker sets— chisel tip 12-count $11 x 5 per year = $55
5. Docu-sleeves in various sizes to re-use key training items for walls = $200
a. 27x34 (5) at 19.94 each = $100 (flip chart size)
b. 8 '/2 x 11 (10) at 3.35 each = $35
c. 11x17 (10) at 5.60 each = $56
6. Painter's Tape x 10 at $9 each = $90
7. HDMI cable ($10) and HDMI to lightning cable adapter ($50) for i-pad presentations = $60
8. Whiteboard markers = $10 x 5 per year = $50
9. Miscellaneous Training activity sets or inventories to administer while working within a department
or for supervisors, etc. (examples: Strengthsfinder; DISC; MBTI; Connective Leadership;
Intercultural Conflict Styles Inventory, IDI, icEdge; etc.) _ $2,500
10. Budget for snacks and coffee for participants = $2,000
11. Funds to purchase training through our EAP as needed (20 hours at $300/hour) _ $6,000
This request supports the City Council goal of High Performance Organization
55
Related Cost: $ 12,000 Tax Funds Recurring Recommend -Yes
Net Property Tax Cost: $ 12,000
Property Tax Impact: $ 0.0047 0.05%
Activity: Human Resources
2of4
This improvement request is for materials, training (both informal and formal to maintain certification),
apps/software, and 6 Seconds EQ administration to implement and provide emotional intelligence and
brain support activities, 1:1 coaching, 1:1 and group assessments and follow up and related brain health
activities for departments and employees across the City. Included formulated groups or committees
include:
1. Peer Resource Team
2. EQville
3. Employee Wellness (mind, body, and soul)
4. Assessment and Care Team (ACT)
Costs include:
1. App (like Rave) - $17,000
2. EQ training and certification continuing ed - $4000
3. Ongoing and new peer support specialist training - $4000
Ideally, there should be one skilled/trained peer support specialist for every 75-100 employees or (7-10)
The Employee Survey, Focus Group, and other survey tools identified a need for greater"people skills"
and increased trust in leadership. These groups and related activities directly address, provide resources
for, and positively impact these identified issues, including enabling persons to embrace change, not only
for leadership but for all employees within the organization. This request supports the City Council goal of
High Performance Organization
Related Cost: $ 25,000 Tax Funds Recurring Recommend -Yes
Net Property Tax Cost: $ 25,000
Property Tax Impact: $ 0.0098 0.11%
Activity: Human Resources
3 of 4
This improvement request is for the development, certification, professional conferences and training of
Human Resources staff, and professional organization membership fees. This request includes:
a. Transfer of Certified Trainer and Materials for Crucial Conversations0—$1500 (one time and
provides for free certification of one new trainer at City of Dubuque. This transfers Shelley
Stickfort's Certified Trainer rights to the City of Dubuque and provides for free certification of one
new/additional trainer at City of Dubuque).
Crucial Conversations0 Training Materials — Book and e-book, audio materials are $250 per
person. If train 50 employees per year, (50 x $250 = $12,500). If train 25 employees per fiscal
year (25 x $250 = $6,250)
Crucial Conversations0 teaches skills for creating alignment and agreement by fostering open
dialogue around high-stakes, emotional, or risky topics—at all levels of an organization. By
learning how to speak and be heard (and encouraging others to do the same), you'll surface the
best ideas, make the highest-quality decisions, and then act on your decisions with unity and
commitment.
56
A crucial conversation is a discussion between two or more people where the stakes are high,
opinions vary, and emotions run strong. These conversations—when handled poorly or ignored—
lead to strained relationships and dismal results.
Crucial Conversations0 teaches participants how to:
• Speak persuasively, not abrasively
• Foster teamwork and better decision making
• Build acceptance rather than resistance
• Resolve individual and group disagreements
The City's Employee Survey Results, Focus Group information and Wellness Audit results identify
the need for the City to be better and more effective at communication. While there have been
multiple activities and means identified to address, correct, and upskill the various issues and
undesired outcomes related to "communication needs" theme. Providing an in-house skill
acquisition opportunity that includes practicing utilizing the skills learned in the real world, work
environment for holding crucial conversations and on-going support and resources is essential in
addressing and improving the communication in the organization. High Performing Government
b. The development of Human Resources staff to is an essential link to better performance and
higher engagement both of which impact the organization's success. Just some of the general
benefits from providing professional development and training opportunities include the ability to
stay abreast of best practices and current trends, increased efficiencies in processes, increased
capacity to adopt new technologies and methods, increased innovation in strategies and products,
increased employee motivation, job satisfaction and morale.
Historically, professional development money and professional membership fees were budgeted
only for the Human Resources Assistant position. Because the City would benefit greatly if every
member of the Human Resources team is provided with professional development and
membership opportunities, professional development and membership fees are requested for each
position in Human Resources as follows (the grand total of this request is $10,500):
i. Director- $2,500 (SHRM membership (annual), conference x2 participation, Professional/
SPHR certification CEU)
ii. Development and Training Manager- $2,000 (SHRM membership (annual), conference/
workshop x2 participation, Professional certification CEU)
iii. SWEC/Talent Acquisition Coordinator- $1,500
iv. Benefits and Compensation Manger- $1500
v. Employee and Labor Relations Manager$1500
vi. HR Payroll and Benefits Specialist- $500
vii. Secretary/HR Specialist (onboarding) - $500
viii. Secretary/Administrative Support - $500
This request supports the City Council goal of High Performance Organization.
Related Cost: $ 14,500 Tax Funds Recurring Recommend -Yes
Related Cost: $ 1,500 Tax Funds Non-Recurring
Net Property Tax Cost: $ 16,000
Property Tax Impact: $ 0.0063 0.07%
Activity: Human Resources
57
4 of 4
This improvement request is to fund an additional paid City Holiday for Juneteenth National Independence
Day. Juneteenth is a federal holiday in the United States commemorating the emancipation ofAfrican-
American slaves. It is also often observed for celebrating African-American culture. Originating in
Galveston, Texas, it has been celebrated annually on June 19th in various parts of the United States since
1865. The day was recognized as a federal holiday on June 17, 2021, when President Joe Biden signed
the Juneteenth National Independence Day Act into law. Juneteenth's commemoration is on the
anniversary date of the June 19, 1865, announcement of General Order No. 3 by Union Army general
Gordon Granger, proclaiming freedom for slaves in Texas, which was the last state of the Confederacy
with institutional slavery.
Related Cost: $ 70,698 Tax Funds Recurring Recommend -Yes
Related Cost: $ 38,747 Non-Tax Funds Recurring
Net Property Tax Cost: $109,445
Property Tax Impact: $ 0.0431 0.46%
Activity: Human Resources
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29°/o is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$2,737 or 3.04%.
4. Insurance Premium increased from $192,926 in FY 2022 to $194,748 in FY 2023 based on FY
2022 actual cost. This line item represents the dental insurance premiums paid which is completely
offset by employee payments in dental insurance premium revenue.
5. Administration Costs is unchanged from $27,100 in FY 2022 to $27,100 in FY 2023, based on FY
2022. FY 2021 Actual was $24,610. This line item represents flex medical spending plan
administrative costs ($24,000), State of lowa fee for the 509(A) certificate ($100), and Patient
Centered Outcomes Research Initiative fee ($3,000), which are costs that cannot be paid from the
self-insurance reserve.
6. Five-Year Retiree Sick leave payout is unchanged from $11,032 in FY 2022 to $11,032 in FY
2023.
7. 50% Sick Leave Payout decreased from $1,364 in FY 2022 to $1,096 in FY 2023 based on FY
2022 actual to-date. Effective July 1, 2019, employees over the sick leave cap can convert 50% of
the sick leave over the cap to vacation or be paid out.
8. During Fiscal Year 2022, the following personnel changes were approved:
a. 1.0 FTE HR Assistant position (GE-32)was changed to Benefits and Compensation
Manager (GE-36)which resulted in a cost decrease of$1,564
b. 0.7 FTE Secretary position (GE-25) was changed to 0.63 FTE HR Specialist (GE-28) which
resulted in a cost increase of$2,558.
c. 0.5 FTE seasonal Scanning Intern (GE-25)was eliminated which resulted in a savings of
$20,044
58
d. Addition of 1.0 FTE HR Benefits and Payroll Specialist (GE-28) which resulted in an
increase of$27,902
e. Addition of 1.0 FTE Employee Relations Manager (GE-34) which resulted in an increase of
$36,360
Supplies & Services
9. Consultant Services decreased from $70,217 in FY 2022 to $61,525 in FY 2023 and is based on
FY 2021 Actual less non-recurring items. This line item includes Gallagher benefit services of
$36,500, third party Exit Interview Service of$7,500, 509(A) Certificate of Compliance of$1,025,
Affordable Care Act compliance reporting of$8,000, Executive Coaching of$5,000, and GASB 45
actuarial valuation of$3,500. FY 2021 Actual was $46,058.
10. Criminal Background Check increased from $14,000 in FY 2022 to $17,640 in FY 2023, based on
FY 2021 Actual of$17,640.
11. Education and Training increased from $50,950 in FY 2022 to $90,250 in FY 2023. FY 2021 Actual
was $68,548. This line item includes the wellness committee funding for ($12,850), employee
safety training ($2,500), training for staff($1,500), and the employee tuition reimbursement
program ($25,000), EQ full scope service partner ($5,000), EQ assessment tool ($1,800), and
training for the Workforce Development Coordinator at ($2,300).
12. Conferences is unchanged from $24,180 in FY 2022 to $24,180 in FY 2023. This line item includes
funding for ten Department Managers to attend the Upper Midwest Employment Law Institute
($17,000), arbitration and labor institute conference ($1,250), Human ResourcesAssistant
conferences ($700), conference for the Workforce Development Coordinator ($3,200), and Human
Resources Director conferences ($1,850).
13. Software License decreased from $51,098 in FY 2022 to $51,048 in FY 2023 and is based on the
new Enterprise Resource Planning System. FY 2021 Actual was $10,990.
14. Fiduciary Liability decreased from $6,665 in FY 2022 to $4,230 in FY 2023 based on actual.
15. General Liability Insurance increased from $2,710 in FY 2022 to $3,768 in FY 2023 based on FY
2022 actual plus 12%.
Revenue
16. Miscellaneous Reimbursements decreased from $12,320 in FY 2022 to $10,306 in FY 2023. FY
2021 Actual was $4,406. This line item represents the mid-range of actual employee flex plan
forfeitures which partially covers the administrative costs of the employee flex plan ($27,100).
17. Dental Insurance Premium increased from $191,346 in FY 2022 to $194,748 in FY 2023 based on
FY 2021 actual. FY 2021 Actual was $201,891. This line item represents employee paid premiums
for Dental Insurance and offsets the expense.
18. Revenue received from Enterprise Funds for administrative overhead charges has increased from
$382,073 in FY 2022 to $489,959 in FY 2023. FY 2021 Actual was $349,086.
59
HUMAN RESOURCES DEPARTMENT
The Human Resources department is committed to providing expertise in attracting, developing and
sustaining a high quality workforce committed to excellent services.
. _ -
�
.
. �
i � .
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People
Improve the productivity and efficiency of operations by continuing organizational
development and team building with emphasis on development of supervisory staff,
improved intra-and inter-departmental effectiveness through the use of collaborative
teams and maintenance of management skills and processes.
Partnerships
The Human Resources Planning
Department works with local The Human Resources
partners including United Way, Department works with all City
Prescott School, Crescent departments to ensure vacancies
Community Health Center, Maria are filled with engaged,
House, Multicultural Family competent, and diverse
Center, the Dubuque Area Labor employees to best carry out City
Management Council and the initiatives.
Road to Success/Bridges
Initiative.
60
HUMAN RESOURCES DEPARTMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 4.63 6.13 7.63
Resources
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Administrative Miscellaneous Property Tax Support
Overhead Recharges Reimbursements
� FY 2021 FY 2022 FY 2023
The Human Resources Department is supported by 7.63 full-time equivalent employees, which
accounts for 78.23% of the department expense as seen below. Overall, the departments' expenses
are expected to increase by 19.44°/o in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$694,299
Employee Expense $826,837
��
$164,928
Supplies and Services $248,548
$281,312
$—
Machinery and Equipment $6,440
$—
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000
FY 2021 FY 2022 � FY 2023
61
HUMAN RESOURCES DEPARTMENT
Overview
The City of Dubuque Human Resources Department provides expertise in attracting, developing, and
sustaining a high-quality workforce. Responsibilities include:
• Assist departments in talent acquisition, training, and engagement of employees
• Represent the City in collective bargaining with five employee unions and contracts
• Maintain personnel records
• Administer the Employee Manual
• Administer all benefits including health, prescription drug, dental, life, workers' compensation, and
disability plans
• Ensure compliance with state and federal employment related laws and regulations
Position Summary
FY 2023
Human Resources Manager 1.00
Human Resources Specialist(Benefits) 1.00
Training and Workforce Development 1.00
Coordinator
Secretary 1.00
Employee Relations Manager 1.00
Human Resource Specialist 0.63
Benefits and Compensation Manager 1.00
Development and Training Coordinator 1.00
Total FT Equivalent Employees 7.63
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Dept. Objective: Ensure equal employment opportunities for all employees and applicants for
employment.
Ratio of female:male employees 51%female 37.5%f: 36.9% f: 33.1%f: a
(consistent with City of Dubuque to 49°/a male 62.5% m 63.1% m 66.9% m
resident make-up)*
% of non-White employees >$% (non- 6.5% non- 6.3% non- 7.57% non- ���
white) white white white
2 Dept. Objective: To find the best candidate for the job while improving satisfaction and speeding
up the recruitment process.
Time to Fill < 60 Days - - 58 days �
Candidate Net Promoter Score Average > 0 - - 4.43 �
Quality of Hire* > 50% 79.7% 95% 100% �
3 Dept. Objective: Increase employee engagement
62
City Council Goal: Financially Responsible, High-Performance City Organization
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Relationship with Peers > 75% - - 93% �
Quality of Feedback > 75% - - 38% �
Employee Data Tables
. . � - . . . . i
Male (557) -67% Female (275) -33%
American American
Asian or Indian or Asian or Indian or Total
White Black Hispanic Pacific Alaskan White Black Hispanic Pacific Alaskan Employees
Islander Native Islander Native
528 14 12 2 1 241 22 11 1 — 832
Coming & Going
Retirements 31 19 16 21 22 20 13 17
Vacancies 86 88 82 81 55 114 146 139
Applications 5,360 3,761 3,349 4,223 2,547 3,099 4,191 4,068
Processed
Civil Service 1,138 1,085 863 714 702 633 565 83
Applications
Applicants
FY20 Employment Applications 3478 301 131 74 16 0 68
FY21 Employment Applications 1940 168 55 37 32 59 37
Application Percentage Change* (79)°/o (79)% (138)% (100)% 50% 100°/o (84)%
FY20 New Hires 171 12 8 1 0 0 0
FY21 New Hires 148 9 7 1 0 0 0
New Hire Percentage Change� (16)% (33)% (14)% —°/o —% —% —%
*Most vacant positions were frozen in FY21 due to the impact of the Pandemic.
63
Recommended Operating Revenue Budget - Department Total
67-HUMAN RESOURCES
FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title FY20 Actual Revenue Revenue Budget Budget
100 53201 REFLJNDS 73 73
100 53550 SELF INSURANCE PREMIUMS 191,346 201,891 191,346 194,748
100 53605 MISCELLANEOUS REVENUE 12,320 4,406 12,320 10,306
100 53620 REIMBURS6MENTS-GF,NF,RAL 747
53 MISCELLANEOUS -Total 204,413 206,370 203,666 205,127
100 59610 FR WPC OPERATING 87,694 115,592 126,516 162,237
100 59620 FR STORMWATER OPERATING 24,246 34,677 37,953 48,671
100 59630 FR PARKING OPERATING 11,387 15,030 16,450 21,091
100 59640 FR WATER UTILITY 19,003 18,497 20,244 25,958
100 59670 FR REFUSE COLLECTION 79,145 107,499 117,658 150,882
100 59940 FR DMASWA 43,849 57,791 63,252 81,120
59 TRANSFER IN AND INTERNAL -Total 265,324 349,086 382,073 489,959
PERSONNEL -Total 469,737 555,456 585,739 695,086
64
Recommended Operating Expenditure Budget - Department Total
67-HUMAN RESOURCES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Rccomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 316,720 320,924 402,318 550,745
100 61020 PART-TiME EMPLOYEES 31,066 32,168 29,480 34,242
100 61030 SEASONAL EMPLOYEES 19,022
100 61050 OVERTIME PAY 4,506 38
100 61091 S1CK LEAVE PAYOFF 7,643 11,040 11,032 ll,032
100 61092 VACATION PAYOFF 14,480
100 61096 50%SICK LEAVE PAYOUT 1,364 1,096 1,364 1,096
100 61310 IPERS 22,111 33,335 40,762 50,996
100 61320 SOCIAL SECURITY 18,772 26,667 35,437 45,680
100 61410 HEALTH INSURANCE 32,508 48,575 52,183 93,961
100 61411 INSURANCE PREMNM 192,926 194,748 192,926 194,748
100 61413 ADMINISTRATION COSTS 22,689 24,610 27,100 27,100
100 61415 WORKMENS'COMPENSATION 695 863 725 896
100 61416 LIFE INSURANCE 155 234 13,270 322
100 61660 EMPLOYEE PHYSICALS 1,218 - 1,218 -
61-WAGES AND BENEFITS 666,852 694,299 826,837 1,010,818
100 62010 OFFICE SUPPLIES 2,521 1,101 3,500 1,101
100 62030 POSTAGE AND SHIPPING 1,850 623 3,200 635
100 62031 PROCESSING MATERIALS 176 63 176 63
100 62061 DP EQUIP.MAINT CONTRACTS 1,417 2,333 2,333 2,338
100 62090 PRINTING&B1NDING 215 220 220
100 62110 COPYING/REPRODUCTION 1,363 89 2,506 89
100 62130 LEGAL NOTICES&ADS 904 538 904 538
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 572 - 583 -
100 62190 DUES&MEMBERSHIPS 219 922 1,150 16,940
100 62204 REFLTNDS 36
100 62208 GENERAL LIABILITY INSURAN 2,424 2,557 2,710 3,768
100 62209 FIDUCIARY LIABILITY 4,053 3,955 6,665 4,230
100 62310 TRAVEL-CONFERENCES 6,471 (1,089) 24,180 24,180
100 62320 TRAVEL-CITY BUSINESS 2,351 1,759 2,585 215
100 62360 EDUCATION&TRAINING 24,042 68,548 50,950 90,250
100 62421 TELEPHONE 1,532 3,474 3,445 3,474
100 62436 RENTAL OF SPACE 378 1,079 918 1,079
100 62660 DATA PROCESSING 4,162 3,997 3,997 1,686
100 62663 SOFTWARE LICENSE EXP 10,501 10,990 51,098 51,048
100 62667 DATA SERVICES 82 293 211 293
100 62697 LABORRELATIONS 2,199 3,000
100 62713 LEGAL SERVICES 4,861
100 62716 CONSULTANT SERVICES 52,141 46,058 70,217 61,525
100 62717 CRIMINAL BACKGROLTND CHECK 9,348 17,640 14,000 17,640
62-SUPPLIES AND SERVICES 133,818 164,928 248,548 281,312
100 71120 PERIPHERALS,COMPUTER 680 920
100 71124 COMPUTER 4,400
100 72418 TELEPHONE RELATED 14 - 1,120 -
71-EQUIPMENT 694 - 6,440 -
67-HUMAN RESOURCES TOTAL 801,364 859,226 1,081,825 1,292,130
65
Recommended Expenditure Budget Report by Activity & Funding Source
67-HUMAN RESOURCES
WORKFORCE DEVELOPMENT -67300
FUNDING SOURCE:GENERAL
Account FY2l Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 7,705
WAGES AND BENEFITS 12,296 102,669
WORKFORCE DEVELOPMENT 12,296 ll0,374 —
HUMAN RESOURCES -72700
FUNDING SOURCE:GENERAL
Account FY2l Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 6,440
SUPPLIES AND SERVICES 164,928 240,843 281,312
WAGES AND BENEFITS 682,003 724,168 1,010,818
HUMAN RESOURCES 846,930 971,451 1,292,130
HUMAN RESOURCES TOTAL 859,226 1,081,825 1,292,130
66
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
67 HUMAN RESOURCES DEPT.
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 225 GE-25 SECRETARY 1.00 $ 50,028 1.00 $ 51,250 1.00 $ 52,906
100 GE-34 DEVELOP TRAINING COORD — $ — 1.00 $ 63,246 1.00 $ 85,638
100 GE-33 TRAINING/WORKFO DEV COORD — $ — 1.00 $ 73,781 1.00 $ 78,864
BENEFITS AND COMPENSTATION
100 GE-36 MANAGER — $ — — $ — 1.00 $ 75,904
100 GE-34 EMPLOYEE RELATIONS MGR — $ — — $ — 1.00 $ 66,821
HR BENEFITS& PAYROLL
100 GE-28 SPECIALIST — $ — — $ — 1.00 $ 48,482
100 9300 GE-44 HUMAN RESOURCES DIRECTOR 1.00 $ 134,301 1.00 $ 137,662 1.00 $ 142,130
100 9100 GE-31 HUMAN RESOURCES ASSISTANT 1.00 $ 72,018 1.00 $ 73,781 — $ —
TOTAL FULL TIME EMPLOYEES 3.00 $ 256,347 5.00 $ 399,720 7.00 $ 550,745
61020 Part Time Employee Expense
100 225 GE-28 HUMAN RESOURCE SPECIALIST 0.63 $ 27,800 0.63 $ 29,480 0.63 $ 34,242
TOTAL PART TIME EMPLOYEES 0.63 $ 27,800 0.63 $ 29,480 0.63 $ 34,242
61030 Seasonal Employee Expense
100 GE-25 SCANNING INTERN — $ — 0.50 $ 19,022 — $ —
TOTAL SEASONAL EMPLOYEES — $ — 0.50 $ 19,022 — $ —
TOTAL HUMAN RESOURCES DEPT 3.63 $ 284,147 6.13 $ 448,222 7.63 $ 584,987
67
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Human Resources-FT General Fund
10072700 61010 100 225 GE-25 SECRETARY 1.00 $ 50,028 1.00 $ 51,250 1.00 $ 52,906
DEVELOP TRAINING
10072700 61010 100 GE-34 COORD - $ - 1.00 $ 63,246 1.00 $ 85,638
TRAINING/WORKFO DEV
10072700 61010 100 GE-33 COORD - $ - 1.00 $ 73,781 1.00 $ 78,864
BENEFITS AND
COMPENSTATION
10072700 61010 100 GE-36 MANAGER - $ - - $ - 1.00 $ 75,904
EMPLOYEE RELATIONS
10072700 61010 100 GE-34 MGR - $ - - $ - 1.00 $ 66,821
HR BENEFITS&
10072700 61010 100 GE-28 PAYROLL SPECIALIST - $ - - $ - 1.00 $ 48,482
HUMAN RESOURCES
10072700 61010 100 9300 GE-44 DIRECTOR 1.00 $134,301 1.00 $137,662 1.00 $142,130
HUMAN RESOURCES
10072700 61010 100 9100 GE-31 ASSISTANT 1.00 $ 72,018 1.00 $ 73,781 - $ -
Total 3.00 $256,347 5.00 $399,720 7.00 $550,745
Human Resources-PT General Fund
HUMAN RESOURCE
10072700 61020 100 225 GE-28 SPECIALIST 0.63 $ 27,800 0.63 $ 29,480 0.63 $ 34,242
Total 0.63 $ 27,800 0.63 $ 29,480 0.63 $ 34,242
Workforce Development-FT General Fund
STRATEGIC
WORKFORCE EQUITY
10067300 61010 100 GE-33 COORD. 1.00 $ 72,893 - $ - - $ -
Total 1.00 $ 72,893 - $ - - $ -
Human Resources-Seasonal General Fund
10072700 61030 100 GE-25 SCANNING INTERN - $ - 0.50 $ 19,022 - $ -
Total - $ - 0.50 $ 19,022 - $ -
TOTAL HUMAN RESOURCES DEPT. 4.63 $357,040 6.13 $448,222 7.63 $584,987
68
City Manager
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70
CITY MANAGER'S OFFICE
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 921,549 1,089,850 1,281,071 17.5 %
Supplies and Services 301,259 464,599 447,264 -3.7 %
Machinery and Equipment 507 2,200 8,200 272.7 %
Total 1,223,314 1,556,649 1,736,535 11.6 %
Resources
Administrative Overhead Recharges 721,224 752,128 794,574 5.6 %
Sustainability Conference 465 41,112 40,961 (0.4)%
Misc. Reimbursements 22,293 11,107 21,606 94.5 %
CDBG Charges 19,286 — — — %
Total 782,273 804,347 857,141 6.6 %
PropertyTaxSupport 441,041 752,302 879,394 127,092
Percent Increase (Decrease) 16.9 %
Personnel -Authorized FTE 9.67 10.08 10.42
Improvement Package Summary
1 of 7
This improvement request is to create a full-time position to be housed in the Sustainability Office
dedicated to implementing the 50% by 2030 Community Climate Action and Resiliency Plan (CAP). The
Resilient Community Advisory Commission recommended this position based on the updated CAP and
the goal to reduce the community's greenhouse gas emissions by 50% of our 2003 levels by 2030. The
Commission concluded that the best use of resources would be to create a limited-term position to
implement specific projects from the CAP as identified in the scope of work. Approximately three projects
would be completed per year for three years leading to a significant reduction in greenhouse gas
emissions as well as increased capacity for the Sustainability Office and improved community resiliency.
This recommendation would create a new position responsible for implementation of the CAP, in
partnership with other City departments, businesses and community organizations, and fulfill the City's
mission to deliver excellent municipal services that support urban living; contribute to an equitable,
sustainable city; plan for the community's future; and facilitate access to critical human services and
address the City Council's Goal of Sustainable Environment: Preserving and Enhancing Natural
Resources. The coordinator would work to establish climate-friendly policies (as outlined in the CAP),
establish pilot programs, conduct studies, and build and maintain relationships with residents, businesses
and community organizations who are actively involved in the implementation of the 50°/o by 2030
Community Climate Action and Resiliency Plan. Critical to this position would be additional funding, listed
as other improvement level decisions, so the Climate Action Coordinator would have resources to
implement the listed actions. Equity would be a top focus in the position and the coordinator would
assess the impacts on communities of color and low-income residents and work in tandem to implement
climate action in these frontline communities (those impacted first and worst by climate change).
If all improvement packages related to this position were funded, the Sustainability Office would double in
size and include the Sustainable Community Coordinator and the Climate Action Coordinator. The
Climate Action Coordinator would be physically located in an existing City facility until the build out of the
18th & Central Engine house is complete.
71
Related Cost: $ 84,133 Tax Funds Recurring Recommend -Yes
Related Cost: $ 3,300 Tax Funds Non-Recurring
Related Revenue: $ 42,344 Administrative Overhead Recurring
Related Revenue: $ 1,661 Administrative Overhead Non-Recurring
Net Property Tax Cost: $ 43,428
Property Tax Impact: $ 0.0171 0.18%
Activity: Sustainability
2 of 7
This improvement package provides for a recommended policy to offer a $42/month transportation
benefit to all permanent full and part-time employees in City Hall, City Hall Annex, and the Ruby Sutton
building. The funds could be used to pay for a parking space, monthly full transit pass, or a stipend to be
used towards personal transportation expenses such as but not limited to bike repairs, shared
transportation, etc. The current administrative policy indicates employees at level GE-31 and above will
receive a City-paid parking spot as a benefit of their employment. The AP was reviewed and a new policy
is recommended based on the following priorities:
1) Implementing mode-neutral transportation incentives for employees is a recommendation of the 50°/o
by 2030 Community Climate Action & Resiliency Plan.
2) Using an equity lens to review human resources policies, there is an opportunity to re-evaluate a policy
that provides an additional incentive for our higher-paid employees and leaves an additional financial
burden on our lower-paid employees.
3)The policy was created when there were enough parking spaces in the City Hall parking lot to
accommodate all the qualifying employees in these buildings. That is no longer the case.
This request supports the City Council goal of Flnancially Responsible, High-Performance City
Organization and Sustainable Environment.
Related Cost: $33,768 Tax Funds Recurring Recommend -Yes
Related Revenue: $16,995 Administrative Overhead Recurring
Net Property Tax Cost: $16,773
Property Tax Impact: $0.0066 0.07%
Activity: Sustainability
3of7
This improvement request is to begin to build more Complete Streets through policy updates, data
collection and signage to fulfill the City's mission to deliver excellent municipal services that support
urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate
access to critical human services. In conjunction with the Climate Action Coordinator position
improvement level request, this funding would support the following the actions set forth in the 50% by
2030 Community Climate Action and Resiliency Plan (CAP). Implementation of this body of work would
update, fund, and adopt a more comprehensive Complete Streets Policy including but not limited to:
i. Inclusive Public Process to determine Dubuque's long-term objectives with complete streets.
ii. Systematic Approach - upon regularly scheduled maintenance,ALL roadways would be considered for
compliance with complete streets concepts and how that roadway fits into the overall transportation
system.
iii. Transparency/Accountability - public documentation of planned upgrades and exemptions to
roadways as they come up for maintenance with enough time for public comment.
72
iv. Heat Island Mitigation Integration - integrate the heat island mitigation strategies recommended in the
City's citywide heat island impact study (see Buildings and Energy actions in CAP).
Additionally, this work would utilize and implement feedback from existing Bike Friendly Community
applications and achieve a minimum of Silver Bicycle Friendly Community certification by 2025, engage
employers to secure a minimum of 10 Bike Friendly Business designations (goal of 25% of workforce
impacted) and implement a comprehensive sidewalk network plan and policy and create a plan for public
funding. Implementation will prioritize locations which improve equity of mobility. Complete Streets are
planned, designed, operated and maintained to be safe and comfortable for everyone, regardless of age,
ability, ethnicity, income or chosen travel mode. This work was identified by the Resilient Community
Advisory Commission as a priority for implementation because of its greenhouse gas mitigation impact as
well as its equity impacts (health, accessibility and socially). This improvement package will address the
City Council's Goal of Sustainable Environment: Preserving and Enhancing Natural Resources
Related Cost: $30,000 Tax Funds Non-Recurring Recommend - No
Related Revenue: $15,099 Administrative Overhead Non-Recurring
Net Property Tax Cost: $14,901
Property Tax Impact: $0.0059 0.06%
Activity: Sustainability
4of7
This improvement request is to establish a pilot project exploring long-term program structure related to
energy efficiency, specifically focused on commercial entities, and building partnership, capacity, and
support for existing efficiency programming as outlined in the 50% by 2030 Community Climate Action
and Resiliency Plan, and fulfill the City's mission to deliver excellent municipal services that support
urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate
access to critical human services and address the City Council's Goal of Sustainable Environment:
Preserving and Enhancing Natural Resources. This builds on the current work of the Green lowa
AmeriCorps Energy and Community Team and offers economic savings to low-income residents, builds
partnerships with commercial entities and reduces greenhouse gas emissions.
The body of work includes partnering with local community organizations serving under-resourced
households to promote energy efficiency audit and upgrade program for low-income residents - Target
150 households per year. Work with Alliant Energy, Black Hills Energy, and University of Northern lowa's
Center for Energy and Environmental Education Green lowa AmeriCorps program to establish residential
and multi-family energy efficiency audit and upgrade program; Target- 300 households per year and
working with the same partners above to establish commercial energy efficiency audit and upgrade
program; Target- 70 commercial businesses and 70 industrial businesses (potential for 10% electricity
savings and 12% natural gas savings each). This work was identified by the Resilient Community
Advisory Commission as a priority for implementation because of its greenhouse gas mitigation impact as
well as its equity impacts for low-income residents and communities of color.
Related Cost: $25,000 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $12,583 Administrative Overhead Non-Recurring
Net Property Tax Cost: $12,418
Property Tax Impact: $0.0049 0.05%
Activity: Sustainability
5 of 7
This improvement request is for establishing a pilot project exploring long-term program structure related
to commuter mode-neutral incentives.
73
As outlined in the 50% by 2030 Community Climate Action and Resiliency Plan, this implementation
strategy would establish an incentive or subsidy and promote commuter mode-neutral incentives with the
goal of 25% of private workforce receiving mode-neutral incentives or telecommute benefits. Note,
commuter"mode-neutral" incentives equalize overall commuter incentivization and benefits of all
commute choices, creating equity for non-auto commute choices. This work was identified by the
Resilient Community Advisory Commission as a priority for implementation because of its greenhouse
gas mitigation impact and its contribution to fulfill the City's mission to deliver excellent municipal services
that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and
facilitate access to critical human services and address the City Council's Goal of Sustainable
Environment: Preserving and Enhancing Natural Resources.
Related Cost: $25,000 Tax Funds Non-Recurring Recommend - No
Related Revenue: $12,583 Administrative Overhead Non-Recurring
Net Property Tax Cost: $12,418
Property Tax Impact: $0.0049 0.05°/o
Activity: Sustainability
6of7
This improvement request is for the Teen Resiliency Corps, a joint project of Sustainable Dubuque and
the Multicultural Family Center. Grant funded in 2020 and 2021, the Teen Resiliency Corps (TRC)
canvasses neighborhoods throughout Dubuque, checking in on Dubuque neighborhoods, shares
information and services and collects data. In 2018, a Design and Resiliency Team made several
recommendations for Dubuque. The TRC works to fulfill the City's mission to deliver excellent municipal
services that support urban living; contribute to an equitable, sustainable city; plan for the community's
future; and facilitate access to critical human services. The recommendations included taking a
neighborhood-based approach to resiliency while focusing on prevention plans. In Dubuque, we know
that low-income communities and communities of color are primarily concentrated in one area of the city.
We know they face daily barriers to resiliency (access to health care, located food deserts, energy
burden) that are exacerbated by climate change (specifically flooding and heat) and more recently,
COVID-19. The TRC has begun to address resiliency issues at the neighborhood level through
empowerment and interactions, while collecting data on the City's rental housing stock. This work helps
to build neighborhood cohesion through conversation and activities while offering teens work experience
and the opportunity to impact their neighborhood's resiliency. TRC members, after training, go door to
door, and have conversations with community members, they will gather data related to energy efficiency
while also encouraging residents to get to know their neighbors. As a pilot, the TRC addressed social
isolation and linked neighbors to COVID-19 resources as well as collected energy efficiency data for the
City. This project will help the city gain input on priorities within neighborhoods at the block level. Through
this program we will also inform residents on specific sustainability/ resiliency resources (home energy
audits, water reduction plans, and other actions) as related to actions identified in Dubuque's 50% by
2030 Climate Action & Resiliency Plan. This improvement package will address the City Council's Goal of
Sustainable Environment: Preserving and Enhancing Natural Resources.
Related Cost: $10,000 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 5,033 Administrative Overhead Recurring
Net Property Tax Cost: $4,968
Property Tax Impact: $ 0.002 0.02°/o
Activity: Sustainability
7of7
This improvement package request is to continue the temporary Grant Analyst position hired in
September 2021 to respond to urgent staffing needs created with the passing of the American Rescue
Plan Act. At that time the position was created for a temporary, one year time frame and paid for with
74
savings created when the ICMA Local Government Management Fellow ("Management Intern") position
was not filled for 2021-22. Since the hire, it has become clear that staffing support related to grant
research, writing, administration, and coordination will last far longer than one year. ARPA grants extend
through 2025 with grant funds obligated and administered through 2027. Subsequent passage of the
Infrastructure Investment & Jobs Act (IIJA) include provisions allowing for grant applications through
2027 with fund obligation and administration through 2029. Current staff in multiple departments are now
regularly engaged in grant writing duties as unprecedented amounts of federal and state funding have
become available through formula and competitive grants. Additional staff is needed to help research
emerging grant opportunities, track grant applications, support grant writing, compile and analyze
successful grant results, and curate critical data and measure community impacts and improvements as
they specifically relate to City Council Goals and Priorities, and the city's Climate Action Plan, Equitable
Poverty Prevention and Reduction Plan, Arts and Culture Master Plan, and the Imagine Dubuque
Comprehensive Plan. With increased capacity created through this position, City staff and outside
partners will be able to leverage local funds and compete for these new funding sources. This request is
to fund the Grant Analyst position for five years in addition to the one year that is currently underway. The
temporary, one-year position was awarded at an exempt salary of$45,000 outside of the General
Employee pay scale. If the position had been created on the General Employee scale, this would be
closes to a GE-27C assignment ($46,987.20) at the end of its first full year. Thus, this recommendation is
based on a salary of GE-27C in FY23 and then a regular progression through the City's pay scale for the
remaining four years. This request supports the City Council goal of Financially Responsible, High-
Performance City Organization and Partnership for a Better Dubuque.
Related Cost: $72,999 Tax Funds Recurring Recommend -Yes
Related Cost: $ 150 Tax Funds Non-Recurring
Related Revenue: $36,816 Administrative Overhead Recurring
Net Property Tax Cost: $36,333
Property Tax Impact: $0.0143 0.14%
Activity: Sustainability
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29°/o is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$15,574 annually or
3.04%.
4. Overtime expense is unchanged from $3,400 FY 2022 to $3,400 in FY 2023. FY 2021 Actual was
$0.
5. 50% Sick Leave Payout increased from $2,966 in FY 2022 to $4,115 in FY 2023. FY 2021 Actual
was $4,115. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the
sick leave over the cap to vacation or be paid out.
75
6. During FY 2022, the following personnel changes were approved:
a. Data Analyst (GE-30A) was moved from the City Manager's Office to the Office of Shared
Prosperity and Neighborhood Support (+$75,944).
b. Part-Time Secretary (GE-25B) was moved from the City Manager's Office to the Office of
Shared Prosperity and Neighborhood Support (+$32,207).
Supplies & Services
7. Conferences is increased from $43,460 in FY 2022 to $44,960 in FY 2023 based on estimated
cost.
8. Employee Recognition Luncheon expense is unchanged from $17,000 in FY 2022 to $17,000 in
FY 2023. This line item represents both the employee recognition luncheon and SPIRIT awards.
9. Pay to Other Agency decreased from $67,900 in FY 2022 to $43,600 in FY 2023. This line item
includes the Sustainable Dubuque Collaborative Community Grants $33,600 and the
GreenCorps Local Match $10,000.
10. Consultant Services decreased from $100,012 in FY 2022 to $64,366 in FY 2023 due to the
removal of the bi-annual community survey ($-13,000) and the bi-annual governance session
($-37,012). This line item also includes the annual goal setting for City Council and department
managers ($36,866) and the municipal energy reinvestment fund ($27,500).
11. City Business Travel is unchanged from $14,340 in FY 2022 to $14,340 in FY 2023. This line item
represents the travel cost for official City business which includes Northeast lowa Regional
Managers meetings, Washington D.C. and Des Moines legislative trips, and the cost of travel
liability insurance of all department and division managers.
12. Speakers/Programs is unchanged from $34,530 in FY 2022 to $34,530 in FY 2023. This line item
represents the expense for the Growing Sustainable Communities Conference and is offset by the
registration fees received for the conference. Net revenue to the City is $6,431.
13. Dues and Memberships increased from $26,228 in FY 2022 to $28,392 in FY 2023. FY 2021
Actual was $22,405. This increase adds expected cost increases for dues and memberships in FY
2023 and includes the addition of International Council for Local Environmental Initiatives and US
Green Building Council.
14. Education and Training increased from $82,950 in FY 2022 to $86,750 in FY 2023. FY 2021
Actual was $18,867.This item line represents annual training for the City Manager and Assistant
City Manager, attendance at the Race in the Heartland and Growing Sustainable Communities
conferences for CMO staff, and annual performance reviews and professional development funds
for 50% of department managers each year.
15. Equipment Maintenance Contracts decreased from $14,094 in FY 2022 to $12,808 in FY 2023
based on actual cost.
16. Services from Planning decreased from $7,710 in FY 2022 to $0 in FY 2023 due to this line item
moving to the Office of Shared Prosperity and Neighborhood Support budget in FY 2023.
76
Machinery 8� Equipment
17. Equipment replacement items include ($8,200):
Administration i
Smartphones (3) $ 1,350
Desk Chairs (9) $ 4,050
Recommended Improvement Packages $ 2,800
Total Equipment $ 8,200
Revenue
18. Various Program Fees decreased from $41,112 in FY 2022 to $40,961 in FY 2023 based on FY
2019 actual. This line item represents the Growing Sustainable Conference registration fees.
19. Revenue received from Enterprise Funds for administrative overhead charges has increased from
$752,128 in FY 2022 to $794,574 in FY 2023.
77
CITY OF DUBUQUE ORGANIZATIONAL CHART
Citi�en� of Duhuque
�
CityAttorney — CityCnuncil ! CityClerk
Library ___ y __ I _ � __ +__ � Airport
ManagemerrtlLegislative CI#y Manager Sustainabilii�
Econnmic Emergencp
� Ue+�elopmant Cornmunications
Arts&Cultural
�ffa i rs
� Engineering �Auiiy&
1lirnan Rights
Facilities
Management
Flnanca& Fire
Budget
Amhulance Emergency
5ervices �anagement
Ilousing &
IlealthSeruices Communii� �
Geveloprnent Coae
Enfarcement
Human Ir�orrnatinn
Resources Ser�ices
leisure Planning
Seruices Serwices
Reoreation Parks
Civie Center Grand River PuhIIC
Center Pnlice
Ir�ormation �
Geographic
Multieultural Infarmatiun
Family Center 5y$t��
Shared Prnsperiiy
puhlicWarks &Neighbarhood
5u ppo rt
Transportation Water
Seruices
Parking Transit
Watar&
Resource
Recover�Cerrter
I�EY
Elected hy the Appainted hy the Appainted hythc Appainted hythe ,4ppainted hy the
Citi�ens of�uhuque City Council Lihrary Board of Airport Commission City Manager
Trustees
cMoo¢„o,x,
78
CITY MANAGER'S OFFICE
The City Manager's Office plans, organizes and manages all activities of the City organization so as to
provide leadership so that all City Council priorities, policies, and programs are successfully
implemented and effectively managed. This includes the City Council Policy Agenda and Management
Agenda to assure quality public services are responsive to the citizens and that we operate as a High
Performing Organization.
City Manager's�ffice
Managementf
Administrative! 5ustainability
Leg i sl ati ve
L J L J
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
PLAN�VING
Work with all City Departments
PEaPLE and Divisions to perform the
duties and responsibilities
• Establish a culture af quality ; specified in the City Charter to
customer service and deliver � ��- ensure econamic prasperity,
services that exceed citizen � Y environmentall�colagical integrity
expectations. � � �� and sac�alfcu�tural vibran�y exist
• Invest in staff de�elopment to , .. throughout the community and are
improue �eaders�ip capaeity ± � ; , incorporat�d into daily activities.
and inerease lead�rship � F����y.t,
effectiWeness ' i �
■ Attract, engage and retain a �� � ? I , � -,- ,-
higY�quality, creati�e and �y��•�
diUerse warkforce �T , ����
�
■ Prornote and invest in � _.� �t�_
employ�e health and safety _�
r
PARTMERSHIP5 I
� f ■ ❑eve�op and foster aver 5D Local, State,
I Regional, Federal and Natianal partnarships ta
imp�ement the City Coun�il's community vision.
■ Incr�ase citizen engagement in local gov�rnance
f� �7fDCB55@5 • f
■ ❑�veiap team-prooesses that lead to innavatiWe
' sa�utions for community chall�ng�s and
apportuniti�s
79
CITY MANAGER'S OFFICE
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 9.67 10.08 10.42
Resources and Property Tax Support
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Administrative Sustainability Misc. CDBG Charges Property Tax
OH Recharges Reimbursements Support
� FY 2021 FY 2022 FY 2023
The City Manager's Office is supported by 10.42 full-time equivalent employees, which accounts for
73.77% of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 11.56% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$921,549
Employee Expense $1,089,850
$301,259
Supplies and Services $464,599
$447,264
$507
Machinery and Equipment $2,200
$8,200
$0 $200,000 $400,000 $600,000 $800,000$1,00O,OOC�1,200,000
FY 2021 FY 2022 � FY 2023
80
CITY MANAGER'S OFFICE
Mission & Services
The City Manager is employed by the City Council to serve as the chief administrative officer of the City.
In that capacity the City Manager is responsible by virtue of the Code of lowa for all personnel
functions, enforcement of all laws, advising the City Council, delivery of City services, supervision of all
construction contracts and development agreements, financial management and conducting the
general business affairs of the City. Management promotes the City's interests in legislative affairs,
grant opportunities and active engagement in city activities for employees and the citizens of Dubuque.
Management/Administrative/Legislative Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,038,766 $1,305,756 $1,335,851
Resources $737,146 $667,096 $672,719
Management/Administrative/Legislative Position Summary
FY 2023
City Manager 1.00
Assistant City Manager 1.00
Executive Assistant 1.00
Grant Analyst 1.00
Secretary 2.00
Director of Strategic Partnerships 0.75
Management Intern 1.00
I ntern 0.25
Total Full-Time Equivalent Employee's 8.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
1 Dept. Objective: Maintain a competitive tax rate that minimizes the tax burden of citizens
Performance Measure KPI Tar et FY21 FY 22 FY 23 Performance
� � g Actual Actual Estimated Indicator
Rank of Dubuque tax rate per capita
compared to 11 largest cities in lowa. N/A 1 2 2 N/A
(1 =lowest rate, 11 =highest rate)
2 Dept. Objective: provide fiscal diversity and hold in check the property tax burden
% budgeted revenue from property taxes N/A 14% 15% 13% N/A
3 Dept. Objective: Maintain an efficient citizen response rate.
% of citizen issues resolved in 10 days or 75°/o 76.1% 76% 75% �
less (All departments)
#days to resolve citizen issue (CMO) < 7 5.1 6.2 7 � �
4 Dept. Objective: Hire & retain a highly-skilled City workforce reflective of the Dubuque community.
o �
female 44°/o fem, 35%fem, 50%fem, '
Leadership Team demographics g.7% non-w 6.4% 4.2% g% non-w
('21 Census) non-w non-w
81
CITY MANAGER'S OFFICE
Sustainability
Mission & Services
The Sustainability Office provides education, outreach, and
coordination on sustainability issues and activities both within the
City organization as well as to the various stakeholders, business
and citizen groups that comprise the Dubuque community. The
Sustainable Community Coordinator works directly with City �DUBUQUE
departments to ensure capital projects and operating programs
meet the sustainability vision identified by the City Council and v`�"'� `;�'��'� ��",'°`'``
builds partnerships between the City of Dubuque and national, state
and local entities to further sustainability initiatives and to
strengthen local leadership.
The Sustainable Community Coordinator manages the Green lowa AmeriCorps program, providing
energy audits, installation of efficiency products, and education to the community.
Sustainability Funding Summary
FY 2023
FY 2021 Actual FY 2022 Budget Requested
Expenditures $165,263 $243,183 $400,684
Resources $121,085 $137,251 $184,422
Sustainability Position Summary
FY 2023
Sustainable Community Coordinator 1.00
Climate Action Coordinator 1.00
Sustainable Dubuque Intern 0.42
Total Full-Time Equivalent Employee's 2.42
Performance Measures
City Council Goal: Partnerships for a Better Dubuque
� Activity Objective: Increase community opportunity through the Sustainable Dubuque Community
Grants Program.
Performance Measure(KPI) Target FY19 FY20 FY21 Performance
Actual Actual Actual Indicator
% of grants awarded of total applications N/A 71% 43% 52% N/A
received
City Council Goal: Financially Responsible, High-Performance Organization
2 Activity Objective: Increase the number of City services/activities adopting a sustainable approach.
#of Pesticide-Free Parks 43 10 15 15 �
City Council Goal: Sustainable Environment
3 Activity Objective: Reduce the community's carbon footprint by 50% below 2003 levels by 2030
% reduction in GHG emissions in Dubuque 50% 27% 27% 29% � �
82
Recommended Operating Revenue Budget - Department Total
72 - CITY MANAGER'S OFFICE
FY 2022 Adopted FY 2023 Recomm'd
Fund Account Account Title FY 2020 Actual FY 2021 Actual Budget Budget
100 45701 STATE GRANTS 114,249
45 STATE GRANTS -Total - 114,249 - -
100 51950 VARIOUS PROGRAM FGCS 41,112 465 41,112 40,961
51 CHARGES FOR SERVICES -Total � 41,112 465 41,112 � 40,961
100 53102 PRNATE PARTICIPANT 5,101 19,350 250 -
100 53201 REFiTNDS 9,945 688 9,945 -
100 53605 MISCELLANEOUS REVENUE 6,988 564
100 53620 REIMBURSEMENTS-GENERAL 348 2,255 34A 21,606
53 MISCELLANEOUS -Total 22,381 22,293 ]1,107 21,606
100 59610 FR WPC OPERATTNG 226,389 238,813 249,050 263,113
100 59620 FR STORMWATCR OPGRATING 62,597 71,613 74,715 78,905
100 59630 FR PARKING OPERATING 29,ll4 31,048 32,376 34,204
100 59640 FR WATER UTILITY 49,059 38,288 39,849 42,098
100 59670 FR REFUSE COLLECTION 204,315 222,059 231,616 244,696
100 59940 FR DMASWA 113,194 1 L9,403 L24,522 L31,558
59 TRANSFER IN AND INTERNAL -Total � 684,668 721,224 752,128 � 794,574
CITY MANAGER'S OFFiCE -Total 748,761 858,231 804,347 857,141
83
Recommended Operating Expenditure Budget - Department Total
72-CITY MANAGER'S OFFICE
FY 2022 Adopted FY 2023 Recomm'd
Fund Account Account TiHe FY 2020 Actual FY 2021 Actual Budget Budget
100 61010 FULL-TIME EMPLOYEES 781,099 667,175 817,637 844,779
100 61020 PART-TiME EMPLOYEES 8,514 34,806 6,936 113,757
100 61030 SEASONAL EMPLOYEES 4,715 0 11,835 12,217
100 61050 OVERTIME PAY 7,643 0 3,400 3,400
100 61081 COV1D19 SCHOOL/DAYCARE CL 787 0 0 0
100 61091 SICK LEAVE PAYOFF 0 0 0 7,580
100 61092 VACATION PAYOFF 1,379 3,503 0 0
100 61095 PARENTAL LEAVE 546 0 0 0
100 61096 50%SICK LEAVE PAYOUT 2,966 4,115 2,966 4,115
100 61310 IPERS 82,818 62,679 80,063 93,272
100 61320 SOCIAL SECURITY 56,682 43,865 58,380 78,093
100 61410 HEALTH INSURANCE 91,109 93,384 97,740 113,314
100 61415 WORKMENS'COMPENSATION 2,010 2,195 1,729 1,519
100 61416 LIFE INSURANCE 565 388 421 432
100 61640 SAFETY EQUIPMENT 0 1,185 0 0
100 61655 CAR ALLOWANCE 8,282 8,254 8,342 8,593
100 61660 EMPLOYEE PHYSICALS 401 0 401 0
61-WAGES AND BENEFITS 1,049,516 921,549 1,089,850 1,281,071
100 62010 OFFICE SUPPLIES 2,887 1,012 2,887 2,958
100 620ll iJNIFORM PURCHASES 3,680 0 0 0
100 62030 POSTAGE AND SHIPPING 109 128 204 143
100 62031 PROCESSING MATERIALS 176 63 176 63
100 62050 OFFICE EQUIPMENT MAINT 664 449 677 421
100 62061 DP EQUIP.MAINT CONTRACTS 11,573 14,094 14,094 12,808
100 62090 PRINTING&BINDING 2,714 500 6,263 6,978
100 62110 COPYING/REPRODUCTION 3,534 970 3,534 3,610
100 62130 LEGAL NOTICES&ADS 0 0 299 0
100 62140 PROMOTION ll3 0 0 0
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,166 632 1,189 1,166
100 62190 DUES&MEMBERSHIPS 19,970 22,405 26,228 28,392
100 62208 GENERAL LIABILITY INSURAN 3,954 4,172 4,423 6,151
100 62310 TRAVEL-CONFERENCES 30,106 0 43,460 44,960
100 62320 TRAVEL-CITY BUSINESS 13,745 1,213 14,340 14,340
100 62340 MILEAGE/LOCAL TRANSP 1,053 14 289 913
100 62360 EDUCATION&TRAINING 28,652 18,867 82,950 86,750
100 62421 TELEPHONE 3,894 3,479 3,894 4,253
100 62424 RAD10/PAGER FEE 947 859 1,004 665
100 62436 RENTAL OF SPACE 1,890 2,226 1,890 35,994
100 625ll FUEL,MOTOR VEHICLE 23 230 550 605
100 62645 SPECIAL EVENTS 1,082 595 20,020 10,000
100 62663 SOFTWARE LICENSE EXP 1,006 353 1,006 353
100 62667 DATA SERVICES 1,829 1,508 1,332 2,132
100 62668 PROGRAM EQUIP/SUPPLIES 962 4,328 962 ll,828
100 62716 CONSULTANT SERVICES 85,012 36,866 100,012 64,366
100 62734 SPEAKERS/PROGRAMS 30,998 0 34,530 34,530
100 62736 CATERING SERVICES 4,785 25 5,776 4,785
84
Recommended Operating Expenditure Budget - Department Total
72-CITY MANAGER'S OFFICE
FY 2022 Adopted FY 2023 Recomm'd
Fund Account Account Title FY 2020 Actual FY 2021 Actual Budget Budget
100 62756 EMPLOYEE RECOGNITION 3,595 9,431 17,000 17,000
100 62761 PAY TO OTHER AGENCY 22,418 157,554 67,900 43,600
260 62761 PAY TO OTHER AGENCY 15,680 896 0 0
100 62765 GRANTS 0 0 0 7,500
260 62765 GRANTS 9,981 9,680 0 0
260 62834 SERVICES FROM PLANNING 0 8,710 7,710 0
62-SUPPLIES AND SERVICES 308,197 301,259 464,599 447,264
100 71110 MISC.OFFICE EQUIPMENT 0 0 100 0
100 71120 PERIPHERALS,COMPUTER 752 75 0 0
100 71123 SOFTWARE 188 0 0 0
100 71124 COMPUTER 0 40 0 2,800
100 712ll DESKS/CHAIRS 1,508 0 1,050 4,050
100 72418 TELEPHONE RELATED 128 190 1,050 1,350
100 72421 HEADSETS 358 201 0 0
71-EQUIPMENT 2,934 507 2,200 8,200
72-CTTY MANAGER'S OFFICE TOTAL 1,360,647 1,223,314 1,556,649 1,736,535
85
Recommended Expenditure Budget Report by Activity & Funding
Source
72-CITY MANAGER'S OFFICE
MANAGEMENT -72100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 487 2,200 5,250
SUPPLIES AND SERVICES 213,437 330,390 248,580
WAGES AND BENEFITS 824,842 973,166 1,082,021
MANAGEMENT 1,038,766 1,305,756 1,335,851
SUSTAINABLE COMM COORD -72200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 20 2,950
SUPPLIES AND SERVICES 43,018 114,625 183,429
WAGES AND BENEFITS 96,707 116,684 199,050
SUSTAINABLE COMM COORD 139,745 231,309 385,429
GREENCORPS -72600
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 25,518 11,874 15,255
GREENCORPS 25,518 11,874 15,255
WASHINGTON TOOL LIBR. -79220
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 896
WASHINGTON TOOL LIBR. 896
CITY MANAGER'S OFFICE TOTAL $1,223,314 $1,556,649 $1,736,535
86
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
72 CITY MANAGER'S OFFICE
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9900 Contract CITY MANAGER 1.00 $ 280,024 1.00 $ 284,891 1.00 $ 295,212
100 9375 GE-44 ASSISTANT CITY MANAGER 2.00 $ 268,906 1.00 $ 140,415 1.00 $ 144,973
NEIGHBORHOOD DEVELOP
260 5100 GE-35 SPEC. 0.51 $ 43,950 - $ - - $ -
NEIGHBORHOOD DEVELOP
100 5100 GE-35 SPEC. 0.49 $ 42,226 - $ - - $ -
100 - GE-30 DATAANALYST - $ - 1.00 $ 49,757 - $ -
SUSTAINABLE COMMUNITY
100 4670 GE-33 COORD. 1.00 $ 74,253 1.00 $ 76,379 1.00 $ 78,864
100 GE-27 GRANT ANALYST - $ - - $ - 1.00 $ 48,692
CLIMATE ACTION
100 GE-31 COORDINATOR - $ - - $ - 1.00 $ 55,671
100 3465 NA-41 MANAGEMENT INTERN 1.00 $ 41,431 1.00 $ 42,045 1.00 $ 45,173
100 8825 GE-31 OFFICE MANAGER 1.00 $ 69,617 1.00 $70,649 1.00 $ 72,950
100 225 GE-25 SECRETARY 2.00 $ 98,584 2.00 $100,012 2.00 $ 103,244
TOTAL FULL TIME EMPLOYEES 9.00 $ 918,991 8.00 $ 764,148 9.00 $ 844,779
61020 Part Time Employee Expense
DIR. OF STRATEGIC
100 GE-44 PARTNERSHIPS - $ - 0.75 $ 103,246 0.75 $ 106,598
100 225 GE-25 SECRETARY - $ - 0.66 $ 25,109 -
SUSTAINABLE DUBUQUE
100 INTERN 0.42 $ 11,658 0.42 $11,835 0.42 $ 12,217
TOTAL PART TIME EMPLOYEES 0.42 $ 11,658 1.83 $ 140,190 1.17 $ 118,815
61030 Seasonal Employee Expense
100 NA-38 INTERN 0.25 $ 6,832 0.25 $ 6,936 0.25 $ 7,159
TOTAL SEASONAL EMPLOYEES 0.25 $ 6,832 0.25 $ 6,936 0.25 $ 7,159
TOTAL CITY MANAGER'S OFFICE 9.67 $ 937,481 10.08 $ 911,274 10.42 $ 970,753
87
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Management-General Fund
10072100 61010 100 9900 CONT CITY MANAGER 1.00 $280,024 1.00 $ 284,891 1.00 $ 295,212
ASSISTANT CITY
10072100 61010 100 9250 GE-44 MANAGER 2.00 $268,906 1.00 $ 140,415 1.00 $ 144,973
10072800 61010 100 - GE-30 DATAANALYST - $ - 1.00 $ 49,757 - $ -
NEIGHBORHOOD
10072800 61010 100 5100 GE-35 DEVELOP SPEC. 0.49 $ 42,226 - $ - - $ -
10072100 61010 100 GE-27 GRANT ANALYST - $ - - $ - 1.00 $ 48,692
10072100 61010 100 3465 NA-41 INTERN 1.00 $ 41,431 1.00 $ 42,045 1.00 $ 45,173
10072100 61010 100 225 GE-25 SECRETARY 2.00 $ 98,584 2.00 $ 100,012 2.00 $ 103,244
10072100 61010 100 8825 GE-31 OFFICE MANAGER 1.00 $ 69,617 1.00 $ 70,649 1.00 $ 72,950
Total 7.49 $800,788 7.00 $ 687,769 7.00 $ 710,244
Sustainable Community-General Fund
CLIMATE ACTION
10072200 61010 100 GE-31 COORDINATOR - $ - - $ - 1.00 $ 55,671
SUSTAINABLE COMM.
10072200 61010 100 4670 GE-33 COORD. 1.00 $ 74,253 1.00 $ 76,379 1.00 $ 78,864
Total 1.00 $ 74,253 1.00 $ 76,379 2.00 $ 134,535
Management -FT CDBG Fund
NEIGHBORHOOD
26072800 61010 260 5100 GE-35 DEVELOP SPEC. 0.51 $ 43,950 - $ - - $ -
Total 0.51 $ 43,950 - $ - - $ -
Management-PT General Fund
10072800 61020 100 - GE-25 SECRETARY - $ - 0.66 $ 25,109 - $ -
Total - $ - 0.66 $ 25,109 - $ -
Sustainable Community-PT General Fund
10072200 61020 100 NA-38 DUBUQUE INTERN 0.42 $ 11,658 0.42 $ 11,835 0.42 $ 12,217
Total 0.42 $ 11,658 0.42 $ 11,835 0.42 $ 12,217
City Manager-PT General Fund
10072100 61020 100 GE-44 PARTNERSHIPS - $ - 0.75 $ 103,246 0.75 $ 106,598
Total - $ - 0.75 $ 103,246 0.75 $ 106,598
City Manager-Seasonal General Fund
10072100 61030 100 NA-38 INTERN 0.25 $ 6,832 0.25 $ 6,936 0.25 $ 7,159
Total 0.25 $ 6,832 0.25 $ 6,936 0.25 $ 7,159
TOTAL CITY MANAGER'S OFFICE 9.67 $937,481 10.08 $ 911,274 10.42 $ 970,753
88
Capital Improvement Projects by Department/Division
CITY MANAGER'S OFFICE
CIP FY 2022 Adopted FY 2023 Recomm'd
Number Capital Improvement Project Title FY 2020 Actual FY 2021 Actual Budget Budget
1012682 GREEN HOUSE GAS INVENTORY 36,501 59,207
1012932 INNOVATIVE SERVICE STUDY — — 75,000 —
1022317 ALL-AMERICA CITY AWARD 10,581 20,000
1022682 GREEN HOUSE GAS iNVENTORY 50,000
2602177 LOW INCOME SOLAR PROJ 80,000
3502681 ENRGY EFFICI REVOL FUND 16,747
3502682 GREEN HOUSE GAS 1NVENTORY 2,500
3602807 DT NON-PROFIT WEATHERIZAT 100,000 ]00,000
CITY MANAGER'S OFFICE TOTAL 49,582 75,954 175,000 250,000
89
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
CITY MANAGERS OFFICE
General Government
Municipal Green House Gas
Inventory $ 50,000 $ — $ — $ 50,000 $ — $ 100,000 400
Renew DBQ: Low-income solar
pilot project $ 80,000 $ — $ — $ — $ — $ 80,000 401
Downtown Urban Renewal Area
Non-Profit Weatherization
Improvements Assistance $100,000 $100,000 $100,000 $ 50,000 $ — $ 350,000 402
All America City Application $ 20,000 $ — $ — $ — $ — $ 20,000 403
TOTAL $250,000 $100,000 $100,000 $100,000 $— $550,000
90
City Council
91
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92
CITY COUNCIL
FY 2021 FY 2022 FY 2023 Fro�m FY 022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 81,944 85,453 90,419 5.8%
Supplies and Services 27,490 64,328 64,797 0.7%
Machinery and Equipment 855 350 — 0.0%
Total 110,289 150,131 155,216 3.4%
Resources
Reimbursements 180 1,211 180 -85.1%
Total 180 1,211 180 -85.1%
Property Tax Support 110,109 148,920 155,036 6,116
Percent Increase (Decrease) 4.1%
Personnel -Authorized FTE 3.50 3.50 3.50
Significant Line Items
Employee Expense
1. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
2. FY 2023 employee expense reflects a 5.81% compensation increase effective January 1, 2022.
At the 2004 City Council Goal Setting, the City Council determined that a Salary Compensation
Task Force should be utilized for the purpose of recommending changes to Mayor and City
Council salaries. The Task Force is comprised of seven citizen representatives that each
Council Member personally selects. The Salary Compensation Task Force recommended the
increase at the July 21, 2021 council meeting and was subsequently approved.
Supplies & Services
3. Conferences is unchanged from $26,058 in FY 2022 to $26,058 in FY 2023. This line item
includes City Council members and mayor to attend the Race in the Heartland conference
($420). This line item also includes $3,473 per City Council member ($20,838) for conferences,
meetings and travel and $4,800 for the Mayor for conference travel, including attendance at the
US Conference of Mayors meetings. It is believed that greater expectations for regional, state
and federal cooperation include some level of participation in the following: National League of
Cities, lowa League of Cities, lowa Department of Economic Development SMART Conference,
lowa League Legislative Days, and other meetings that occur on issues or initiatives throughout
the year. In addition to these funds, members of the City Council may participate in the Chamber
of Commerce Annual Washington DC Fly-in. Funding for that trip is located in the Economic
Development budget.
93
4. City Business Travel is unchanged from $7,000 in FY 2022 to $7,000 in FY 2023. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
5. Dues and Memberships decreased from $19,782 in FY 2022 to $19,746 in FY 2023. This line
item is based on the actual cost of the membership to lowa League of Cities$14,513 and US
Conference of Mayors $5,269.
Revenue
6. Reimbursement Revenue decreased from $1,211 in FY 2022 to $180 in FY 2023 based on FY
2021 Actual. This line item represents reimbursements for Mayor speaking engagements.
94
CITY COUNCIL
Dubuque operates under the council-manager form of local government, which combines the political
leadership of elected officials in the form of a city council, with the managerial experience of an
appointed local government manager, the city manager.
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 3.50 3.50 3.50
Resources and Property Tax Support
200,000
100,000
0
Operating Revenue Property Tax Support
� FY 2021 FY 2022 FY 2023
The City Council is supported by 3.50 full-time equivalent employees, which accounts for 58.25% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
3.39% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$81,944
Employee Expense $85,453
$90,419
$27,490
Supplies and Services $64,328
$64,797
$855
Machinery and Equipment $350
$—
$0 $20,000 $40,000 $60,000 $80,000 $100,000
FY 2021 FY 2022 � FY 2023
95
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BRAD M,CAYANA6H .. ,. .,,;�5 DAYID T.RES�a��rz SUSdh;n.FARBER LAIIRA 1,ROIISSELL DANNY�.�e'R�f�l{ VACANT POSIiION
� MAYOR pT-LARGE pT-LARGE 15T WAR� 2N�WAR� 3R�WAR� 4TH WAR�
Over the course af three sessians in August,City Council memhers affirmed the 15-
year vision statement and missian statement and identified eight five-year gaals far
the city. They also identified top and high priorities for a 2021-2023 policy agenda as
well as in-progress projects and capital prajects for 2021-2023.
;�1����
Robus#Local Economy: Diverse Businesses and.Tobs with Econamic Prdsperity
Vibran#�ammunity: Healthy&Safe
Livahle Neighhorh�ods and N�using: Great P1ace ta Live
F`inancially Resp�nsible,I-3igh-Perfarmance City Organizatian:
S�stainable, Equitable, and Effective Service Delivery
S�xstainable Envirnnmen#:Preserving and Enhancing Natural Resources
Partnership far a Bet#er Dubuque:
Building Our Carnmunity that is Viable, Livable, and Equitable
Diverse Arts,G�xlture,Parks, and Recreatinn Experiences and Activities
�annected�ammunity:
Equital�le Transportatian, Technolagy Infrastructure, and Mability
96
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��36 �Tision �tatement
Dubuque �03� is a �ustainable and re�ilient
city, an inclusive and equital�le carnrnunit� E
vwhere ALL are vtrelc�rne. Dul�uque 203G
has preser�red �ur NIasterpiece �n the
IvIississippi, �ias a str�ng, diverse ecan�rn� -�..� a�
a�d.�x�a��iira.� co��ec���it�,,.,�ur�.,�re�_L���t�y.
�
i3ra � e neig
�Yssi�n: ��a�err�� .
Dubuq�e ci�ty ga�rernmen� i�pr�gres��i���and
,
hnancia�lly s�und��nrith re�id���� recei�ri�ng
.
�ralue far their ta� dallars and achie�ring -
gaals through par�nerships. Dubuque�i�y
gavernrnent's mission is.tr�.deliver e�celtent
municipal services that support urban
living; cantribute ta an equitable, sustainable
city�plan far the cammunity`s future� and �� �� __ . -
facilitate access ta critical human ser�rices_
.n�� �
P�I i�� �genda
Palic� agenda items are issue�that need directian ar a palicy decisian b�the
Cit� Cauncil, ar need a majar funding decisian by the Cit� Cauncil, ar issue�that
need Cit� Council leadership in the community or with other ga�ernmental
b�dies. The palic� agenda is di�ided into t�p pri�rities and high priorities.
1 1 • � ' • 1 1 � ' •
� � .- � . .-
• Chaplain Schmitt Island Master Plan • Bee Branch VUatershed Project; Next Steps
Implementation
• Childcare Initiative
• City Information & Network Security
+ Gommunity Broadband Expansion
• Equitable Paverty Prevention & Reductian
Plan Implementation + Complete Streets Concept Implementation;
16th St.lElm St.fl4th St. Railroad Overpass
• Federal Infrastructure Program Preparation Project
• Five Flags Center birection • Comprehensive Parks Master Plan
• Historic �uilding RehabilitationlPreservation • Imagine bubuque Implementation
+ 5ewer System Infrastructure Upgrade + West End Fire Station
�including Catfish Creek Sanitary Sewer
5ystem)
llnder each City Cauncil gaal are items listed as Nianagem�ent in Pragress and
Majar Pr�jects. Each gaal cantains Management in Pragress items and many
City Council goals als�have maj�r prajects ass�ciated.
! Managemen#in progress are items Robust Loeal Econom�
that are underway and budgeted. Management in Pragress
Staff is implernenting and providing ' �irpa�t Master Plan:kppraual
updates to City Council. • �irSeruiceExpansiontoWestern Huh
+ Business Deuelopment at the kirport
Maj�r pr�jects are pr�jects that are + Downtrnvn Parking Issues
underway and budgeted. Staff is + Duhuque Brewing&Malting Building
irnplementing and providing updates • Fa�ade Laan Pragram
t0 City COuriGi1. • Oppa�tunitp Duhuque Jah Training Pragram:Financial Suppart
I��BJOY PYCJ2CtS
+ �uhuque Riuerfrarrt Master Plan fl1S Armp Carps of Engineersl
� + Viking Cruise Destinatian Preparatian
, �
98
� # � � * � � i � --s < <� _� , , �
K
� �.
. .��:� V .. }_ 5* �-"�
� Total Debt �in millions� � �_{„
�eht is heing issued eaeh year,hut more is heing retired than issued, - — ��
soo , , r^! - —
�-.'� �=_
- Szsa,e -,J ' .:��._����■ �� _
� � ,
• :.. . .. :..... .. _ 5233,9 `
f - -,, .. ,
�s o .. . r .. ..,. .,� �_�t�� .. -�-� � : _
����. �, • -
� �
aoo
0 1so iia,s � '� :�'. =
� . �1 ; � .
ioo E� -
�_�Fr�a2� �'� � �
so Adopted - �`'���� -�
� - "��k�
0 �ris rri� �ri� rria �ria�rxa rvsi �rxx �rxa rrxA rrss rvs6 �rx� �rxa rrza rrao�rai � � ���
i F .
�tatutor�r Deh# Lirnit Used �as of June 30� The City of Dubuque's use of debt can be
1dd This ehartshrnxs the pereentage ofstatutorydeht limit in the Fiseal compared to many average homeowners
"'°�-�. Year{FY12�22adopted hudget,By FY2�31,the Citywill heat 1896 of who borrow to buy their home. The Gity has
� borrowed mone at low interest rates to invest in
BO � the statutary deht limit, Y
� infrastructure. Unlike the federal government,
the City does not borrow money to cover
� fi0 ��� operating expenses.
� • ...,..�a.�41�
40 -
� � 1 1 �
, FY3032 ���8�6 � 1 ' M �
�� Adopted
# Project�escripti on and Amourrt�utstanding
d rris �rie rri3 rvia rria �rsa �vsi rv22 nsa rv2a rr2s �v2e rv27 n2a rv2a rraa nai 1 Sinrmwafer�mprvvemenis
, $76,527,913
2 lM`�f�er&Resvurce Recvuery Center
$57,395,444
Percentage of Legal Deh# Limi# U#ili�ed 3 ��r+�����n�
� fF�r��r��� $3Q,a69,aL8
k 4 F�rkir�g�m�rouements
aa �� �� $23,769,1&�
5x� 5 Gbwnfvwr� TtF�ncenfiues��mp�vrerrrer�fs
� � 53�c $20,177,588
� ' .. a9� a9� �� 6 5anitary Sewer�mp�vrerrrenis
. 4536
" � : .
� . . aa�c $13,3�1,86�
� aa 7 7�FRe�af�es�BondsfvBrssinesses
a � ',� 2T� $8,216,815
�, 2s�c 22�c $ �nduslrial Park Expansivns
m � $6,413,953
9 C�radco$uildir�g�vwa Finance Authority ivan
10
$3,474,349
� 14 Sfreet�mp�vrerrrenfs'
�� ��9g �L`�'~ �� �s�`� ��� ��? q�.� ��s� �6r° ��,�� �a'� $2,941,3$7
5 � o ��`� �Fb ;� �- t�''� '� Tntal $242,283,017
4'� q!
¢ '31fi2 million has heen spenl on slreel im prrn�emenls fmm 1997-2021
CN1p2J-pJ2921
99
Recommended Operating Revenue Budget - Department Total
70-CITY COUNCIL
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Titic Rcvenue Revenue Budget Budget
100 53620 REIMBURSEMENTS-GENERAL 180 180 1,211 180
53 MISCELLANEOUS -Total 180 180 1,211 180
CITY COUNCIL -Total 180 180 1,211 180
100
Recommended Operating Expenditure Budget - Department Total
70-CITY COUNCIL
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account AccountTiUe Expense Expense Budget Budget
100 61020 PART-TIME EMPLOYEES 72,443 74,009 76,920 81,400
100 61310 IPERS 5,879 6,028 7,259 7,685
100 61320 SOCIAL SECURITY 1,681 1,702 1,116 1,181
100 61415 WORKMENS'COMPENSATION 206 205 158 153
61-WAGES AND BENEFITS 80,207 81,944 85,453 90,419
100 62010 OFFICE SUPPLIES 25 105 25 105
100 62050 OFFICE EQUIPMENT MAINT 392 409 400 430
100 62061 DP EQU1P.MA1NT CONTRACTS 2,178 1,867 1,867 1,853
100 62090 PRINTING&BINDING 279 164 285 285
100 62130 LEGAL NOTICES&ADS 850 - 850 -
100 62190 DUES&MEMBERSHIPS 19,359 19,359 19,782 L9,746
100 62208 GENERAL LIABILITY INSURAN 1,760 1,722 1,824 2,409
100 62310 TRAVEL-CONFERENCES 9,024 26,058 26,058
100 62320 TRAVEL-CITY BUSINESS 612 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 50 5 79 79
100 62360 EDUCATION&TRAINING 814 548 3,500 3,500
100 62421 TELEPHONE 749 662 749 662
100 62424 RADIO/PAGER FEE 632 645 669 665
100 62667 DATA SERVICES 1,795 2,005 1,240 2,005
62-SUPPLIES AND SERVICES 38,518 27,490 64,328 64,797
100 71120 PERIPHERALS,COMPUTER 855
100 72418 TELEPHONE RELATED 14 350
71-EQUIPMENT 14 855 350 -
70-CITY COUNCIL TOTAL 118,740 110,289 150,131 155,216
101
Recommended Expenditure Budget Report by Activity & Funding Source
70-CITY COUNCiL
LEGISLATION&POLICY -70100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 855 350 —
SUPPLIES AND SERVICES 27,490 64,328 64,797
WAGES AND BENEFITS 81,944 85,453 90,419
LEGISLATION&POLICY 110,289 150,131 155,216
CITY COUNCIL TOTAL ll0,288.69 150,131.00 155,216.00
102
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA-21 MAYOR 0.50 $ 13,652 0.50 $ 13,656 0.50 $ 14,800
100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,240 3.00 $ 63,264 3.00 $ 66,600
TOTAL PART TIME EMPLOYEES 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
TOTAL CITY COUNCIL 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
103
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council-PT
10070100 61020 100 175 NA-21 MAYOR 0.50 $ 13,652 0.50 $ 13,656 0.50 $ 14,800
10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,240 3.00 $ 63,264 3.00 $ 66,600
Total 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
TOTAL CITY COUNCIL 3.50 $ 76,892 3.50 $ 76,920 3.50 $ 81,400
104
CITY OF DUBUQUE
. �
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�� � Health Services
�_
,,.,,. �
Library
_, . '�
— Airport
` W Office of Equity &
• �� . �� � Human Ri hts
��► .., : g
� C � J Office of Shared Prosperity
0 & Neighborhood Support
.�.�f'',,� �' � �tr�! +�.
� Finance
FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 3, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Health Services 1 —
Library 23 —
Airport 51 181
Office of Shared Prosperity and
Neighborhood Support 75
Office of Equity and Human Rights 93 —
Finance 111 —
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HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
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4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Resident's Guide
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Health Services
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HEALTH SERVICES DEPARTMENT
FY 2021 FY 2022 FY 2023 From FY o22
Budget Highlights Actual Budget Requested Budget
Employee Expense 514,681 555,383 592,363 6.7 %
Supplies and Services 332,525 363,236 373,684 2.9 %
Machinery and Equipment 2,753 1,800 5,390 199.4 %
Total 849,959 920,419 971,437 5.5 %
Operating Revenue 425,490 460,669 457,261 (0.7)%
State Grant 6,610 8,802 8,802 — %
Total 432,100 469,471 466,063 (0.7)%
Property Tax Support 417,859 450,948 505,374 54,426
Percent Increase (Decrease) 12.1 %
Personnel -Authorized FTE 6.14 6.14 6.14
Improvement Packaqe Summar�
1 of 6
This improvement request is for 40 hours overtime compensation for our Environmental Sanitarian
Service Level Changes:Additional hours to the Environmental Sanitarians to allow after regular- hours
inspections for special events like weekend and night markets or festivals that serve food, and facilities that
only operate outside of the 8am-5 pm Monday through Friday, and to respond to public health/city
emergencies when needed. Continuously building up comp time, then using comp time for these positions
is not sustainable because then vacation time cannot be used due to workload.
Impact on City operations, impact on community:Ability to assure safe food, and response to public health
emergencies.
Relationship to City Council Goals & Priorities: Vibrant Community: Healthy & Safe, Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery, Partnership for
a Better Dubuque: Building our Community that is Viable, Livable, and Equitable
Related Cost: $ 2,258 Tax Funds Recurring Recommend -Yes
Net Property Tax Cost $ 2,258
Property Tax Impact: $(0.0009) (0.01)%
Activity: Inspection - Food Establishments
2of6
This improvement request is for 80 hours of overtime compensation for our two Animal Control Officers.
Service Level Changes:Animal Control Services and response to animal control calls requiring immediate
and timely response will be addressed. Often situations must be addressed and stabilized — even if they
occur at the end of a shift or require significant time.
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Impact on City operations, impact on community: Provide consistent animal control coverage hours without
having to cut scheduled animal control coverage due to emergencies and needed response that occur
outside regular hours. If Animal Control Officers extend their work hours outside of the allotted schedule,
hours must be cut during that pay period. This results in no service for the citizens during the time they
normally expect it. Also, comp time is not an ongoing option due to continuously building up comp time then
using comp time, but unable to use accrued vacation time.
Relationship to City Council Goals & Priorities: Vibrant Community: Healthy & Safe, Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery, Partnership for
a Better Dubuque: Building our Community that is Viable, Livable, and Equitable
Related Cost: $ 4,274 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0017 0.02%
Activity: Health Services
3 of 6
This improvement request is for a full standing desk unit for the Confidential Account Clerk. This was
approved in FY22 for$750 for a desktop version. Approved funds will be carried over from FY22 to FY23 to
cover quoted expenses of$3,650. Since the Confidential Account Clerk was new in her role last budget
cycle, and was not fully used to the existing workspace, we are now requesting a full standing desk. The full
standing desk offers more workspace by getting the computer towers from off the desktop and the monitors
elevated, and the workspace on one level.
Service Level Changes: The ability to stand up and efficiently serve citizens at the service window. This also
provides needed physical movement outside of sitting, promoting health and proper ergonomics.
Relationship to City Council Goals & Priorities: Vibrant Community: Healthy & Safe, Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery
Related Cost: $ 2,900 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0011 0.01°/o
Activity: Health Administration
4of6
The improvement level request is for Environmental Sanitarian to sit for the National Environmental Health
Association (NEHA) REHS/RS credential exam.
Service level changes: The REHS/RS credential demonstrates competency in an impressive range of
environmental health issues, directing and training personnel to respond to routine or emergency
environmental situations, and providing education to their communities on environmental health concerns.
Impact on City operations, impact on community: This certification requires demonstration of environmental
health knowledge and the ability to think critically, analyze problems and demonstrate knowledge in daily
operations regarding environmental health issues. In addition, REHS/RS credential holders are key
members in ensuring communities are in compliance with local, state, and federal environmental health
regulations. Many health departments across the country require sanitarians to acquire this credential, which
acknowledges knowledge and professionalism. One of the current Environmental Sanitarians has held this
credential since 1999. Many other lowa sanitarians maintain this credential as well.
Relationship to City Council Goals & Priorities: Vibrant Community: Healthy & Safe, Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery, Partnership for
a Better Dubuque: Building our Community that is Viable, Livable, and Equitable
Networking and learning about operations in other organizations nationwide will lead to creating a more
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vibrant community for our citizens. Becoming more efficient in daily operations and develop creative
workflows to attribute to a high-performance organization. Creating more livable communities/
neighborhoods by having better skills and new tools for code enforcement.
Related Cost: $ 590 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0002 —%
Activity: Inspection - Food Establishments
5of6
This improvement request is for Environmental Sanitarian to attend the Leadership Dubuque class.
Leadership Dubuque will allow the Environmental Sanitarian the opportunity to learn about community
resources, government, businesses, educational opportunities, and about the impact of economic
development on the community.
Service Level Changes: Leadership Dubuque will allow for the Environmental Sanitarian to enhance
leadership skills, exchange ideas and experiences both formally and informally. Being an employee of the
Health Services Department for less than two years, this course will assist the employee in learning the
skills to develop new business contacts, relationships, and partnerships both within the leadership class and
the community. Leadership Dubuque prepares employees to become actively involved in leadership in the
community to enrich quality of life and shape the future. This course will develop knowledge, skills, and
confidence.
Relationship to Council Goals & Priorities: This will contribute City Council goals: Partnership for a Better
Dubuque: Building our Community that is Viable, Livable, and Equitable and Financially Responsible, High
Performance City Organization, Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 1,495 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0006 0.01°/o 2 Years
Activity: Inspection - Food Establishments
6 of 6
This improvement request is for payment for elevated blood lead level (EBL) environmental home
inspections for children who are lead poisoned and meet the environmental health inspection protocol set
forth by the lowa Department of Public health (IDPH). Although the Health Services Department has a
Certified EBL Inspector, these inspections have been conducted by Housing and Community Development
Department Certified Lead Inspectors in the HUD Lead Healthy Homes Program. The inspectors in the HUD
Lead Paint Program do inspections regularly, maintain the equipment, and most of the time these properties
enroll in the HUD Lead Paint Grant Program to make the properties lead safe. However, occasionally the
property owner does not qualify for the HUD Lead Paint Program or chooses not to enroll and makes the
necessary repairs themselves. Since the inspectors conducting the inspections from the HUD Lead Paint
Program are funded by that grant program, other funds must be used to pay for these inspections. The
IDPH Childhood Lead Poisoning Prevention grant received annually by the Health Services Department
does not have the funds to cover all of this expense, therefore additional funding is needed.
Service Level Changes: Current services will be maintained but charged to the Health Services Department
Impact on City operations, impact on community: environmental, home lead inspections will be conducted in
a timely manner according to IDPH protocol and to assure children with elevated blood levels are in safe
environments
Relationship to City Council Goals & Priorities: Vibrant Community: Healthy & Safe, Livable Neighborhoods
and Housing: Great Place to Live, Partnership for a Better Dubuque: Building Our Community that is Viable,
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Livable, and Equitable
Related Cost: $ 1,815 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0007 0.01°/o
Activity: Animal Control
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged —%
from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is unchanged from FY
2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY 2023
per month per contract which results in annual increase of$2,400 or 3.04%.
4. Overtime expense is increased from $1,500 in FY 2022 to $7,079 in FY 2023. FY 2021 actual was
$2,610.
5. An additional increase in employee expense ($3,470) reflects the approved 0.14 FTE Public Health
Intern associated expense not included in prior year calculation.
Supplies & Services
6. Court Costs and Record Fees decreased from $29,933 in FY 2022 to $27,150 in FY 2023 based on FY
2021 actual of$24,892. Beginning January 1, 2016, the court requires the $95 filing fee for municipal
infractions to be paid up front by the City. The Court then enters judgment, and if a defendant if found
guilty, the defendant will pay a fine plus $95 in court costs and the Court will distribute the fine portion
and reimburse the City for the filing fee that was paid up front by the City. If a defendant is found not
guilty, the City will pay for the court costs using the $95 filing fee paid upfront instead of deducting the
$95 from the City's judgments, which was the process done by the Court previous to January 1, 2016.
Departments that file municipal infractions must budget the upfront filing fee and a portion of the amount
is reimbursed to the department going forward. The offsetting revenue is budgeted in lowa District Court
Fines and is $27,973 in FY 2023 . Due to time delay of reimbursements, the revenue received is more
than the expense.
7. Payments to OtherAgencies increased from $196,341 in FY 2022 to $203,308 in FY 2023 due to the
annual consumer price index increase on the Humane Society contract. The Consumer Price Index
(CPI) dictates the Humane Society contractual increase per year. The CPI is 5.4% over the last 12
months. The Humane Society contract has a maximum increase of 5.0% and it utilized to project a FY
2023 budget of$146,308. Most of these contracted services for animal control are expenses that the
City would have within its organization regardless of who provides the services. In addition, there is
$50,000 budgeted for Crescent Community Health Center patient health and wellness programming
operating expenses. There is also $7,000 budgeted for the Visiting Nurse Association to provide medical
case management of lead poisoned children, which is funded by the lowa Department of Public Health
grant.
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8. Bill Collection Services increased from $50,890 in FY 2022 to $52,756 in FY 2023 based on FY 2021
actual $52,756. This line item represents the amount paid to PetData Services for pet licensing.
9. Consultant Services decreased from $10,158 in FY 2022 to $9,055 in FY 2023 based on FY 2021 actual
$6,638. This line item represents vet services for after hour veterinarian calls. This line item is also used
for vet services for injured dogs or cats when the owner is unknown, rabies confinement of animals
when the owner is unknown, wild animal confinement, and neglect cases of animals when being held
waiting for a court appearance.
10. Conferences increased from $8,294 in FY 2022 to $10,549 in FY 2023. This line item includes
attendance to Race in the Heartland ($180), One National, Regional, & State Conference for the Public
Health Specialist ($3,750), lowa Public Health Association Conference ($1,924). The increase is to
provide for additional conferences on Current Public Health topics which are often reimbursed or paid in
full by an agency scholarship or grant ($3,500).
11. Education and Training increased from $11,289 in FY 2022 to $13,674 in FY 2023. This line item
represents public health and nursing continuing education ($350); National Animal Care & Control
Training forAnimal Control Officers ($6,000); lowa Department of Inspections and Appeals Training for
Sanitarians ($3,239); and Childhood Lead Poisoning Prevention Training and Lead and Healthy Homes
Training ($2,000) which is covered by a grant. Most trainings were cancelled for FY21 due to COVID, so
education and training for certifications will be necessary.
Machinery 8� Equipment
12. Equipment replacement items include ($5,390):
Health Administration
(1) Smart Phone $ 350
Desk/Chairs $ 2,900
Animal Control
(2) Body Cameras $ 1,790
Inspections
(1) Smart Phone $ 350
Total $ 5,390
Revenue
13. Dog and cat license revenue is unchanged from $262,923 in FY 2022 to $262,923 in FY 2023 based on
FY 2022 budget. This projection for the budget year remains the same as FY 2022 due to past history of
fees remaining level for the first year of a fee increase.
14. Business license revenue is unchanged from $143,528 in FY 2022 to $143,528 in FY 2023 based on FY
2022 budget.
15. Weed enforcement decreased from $3,426 in FY 2022 to $0 in FY 2023. This decrease is due to
enforcement of overgrown grass &weed complaints moving to Housing and Community Development
($-3,426).
16. lowa District Court Fines increased from $25,000 in FY 2022 to $27,973 in FY 2023. FY 2021 actual
was $27,248. This revenue represents the reimbursement of the cost of Court Costs and Record Fees
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for municipal infractions fee paid up front by the City and then reimbursed to the City by the Court. The
reduction of this revenue can be attributed to fewer citations issued and processed during the pandemic.
17. Swimming pool inspection revenue is unchanged from $10,000 in FY 2022 to $10,000 in FY 2023. This
is based on FY 2022 due to a decreased number of opened pools that impacted FY 2021 actual
revenue.
Miscellaneous
18. The Animal Control activity is 66.7°/o self-supporting in FY 2023 versus 69.0% self-supporting in FY
2022.
19. The Inspection of Food Establishments activity is 67.0% self-supporting in FY 2023 versus 75.0% self-
supporting in FY 2022.
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HEALTH SERVICES
Public Health provides an effective service to protect, maintain and promote the physical health,
environmental health and well-being of the citizens of the community.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
Planning
The Dubuque County Community
Health Needs Assessment and
Health Improvement plan is a
community-wide effort to assess
People the community's health needs and
The Health Services Department decide how to meet them.
strives to respond to conditions
that affect the overall health of the The Dubuque County Health Care
community in a timely manner. Preparedness Coalition is a multi-
disciplinary partnership that
assesses jurisdictional risk and
responds cohesively to public
health incidents and
emergencies.
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Partnerships
Partnerships allow public health to perform its activities in an effective, efficient, and inclusive
manner. Some partners include the Crescent Community Health Center, lowa Department of Public
Health, Dubuque Community Schools, Dubuque Visiting Nurses Association, Dubuque County
Health Department, MercyOne Dubuque, Unity Point Health/Finley Hospital, The Community
Foundation of Greater Dubuque, local health care providers, and many others.
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HEALTH SERVICES
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 6.14 6.14 6.14
Resources and Property Tax Support
$600,000
$400,000 �
$200,000
$0
Operating Revenue State Grant Property Tax Support
� FY 2021 FY 2022 FY 2023
The Health Department is supported by 6.14 full-time equivalent employees, which accounts for
60.98% of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 5.54% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$514,68
Employee Expense $555,383
$332,525
Supplies and Services $363,236
$373,684
$2,753
Machinery and Equipment $1,800
$5,390
$0 $100,000 $200,000 $300,000 $400,000 $500,000
FY 2021 FY 2022 � FY 2023
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HEALTH SERVICES
Administration/Community Health
Mission & Services
Community Health provides assessment, assurance, and policy development to address public health
problems and issues in the community. The Health Services Department works with the Dubuque
County Board of Health to carry out public health essential services necessary for an effective public
health system. Responsibilities include evaluating, reviewing, and updating animal, noise, nuisance,
sewer, refuse, and food ordinances, polices and workflows enforced by the Health Department.
Health Administration/Community Health Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $283,192 $272,595 $288,104
Resources $7,020 $9,468 $9,482
Health Administration/Community Health Position Summary
FY 2023
Public Health Specialist 1.00
Public Health Intern 0.14
Account Clerk 1.00
Total Full-Time Equivalent Employees 2.14
Performance Measures
City Council Goal: Vibrant Community: Healthy and Safe
� Dept. Objective: Ensure accessibility and quality of primary care and population-based health
services.
Performance Measure KPI Tar et FY 2019 FY 2020 FY 2021 Performance
� � g Actual Actual Estimated Indicator
Crescent Community Health Center total g057 6370 7043 8216 �
patients served
% patients served at or below 100% of �
poverty level of total demographic in 56% 58% 66°/o 43% �
Dubuque
% of patients served without insurance 30°/o 48% 53% 48% �
City Council Goal: Vibrant Community- Healthy & Safe
2 Dept. Objective: Maintain a Childhood Lead Poisoning Prevention Program
% of children with elevated blood lead <1% 0.9% N/A 1.2% C��
levels
City Council Goal: Partnerships for a Better Dubuque
3 Dept. Objective: Mobilize community partnerships to identify and investigate public health problems
and emerging issues
Communic �
Annual review, maintenance and 1 section or Risk Risk
demonstration (exercising)of Public Health exercise/ ation & Communic Communicatio _
Emergency Response Plan sections year notification ation n
drill
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HEALTH SERVICES
Environmental Health
Mission & Services
Environmental Health promotes a safe and healthy environment by assuring sanitary conditions and
practices in accordance with municipal public health and environmental ordinances, codes and
regulations. Responsibilities include responding to complaints, inspecting pools, spas, tanning, and
tattoo facilities, and inspecting and licensing food establishments, stands, and mobile units, while
assuring compliance with codes and regulations.
Food Inspection/Environmental Health Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $204,315 $219,966 $236,657
Resources $150,715 $164,931 $158,503
Food Inspection/Environmental Health Position Summary
FY 2023
Environmental Sanitarian 2.00
Total Full-Time Equivalent Employees 2.00
Performance Measures
City Council Goal: Vibrant Community: Healthy & Safe
� Dept. Objective: Assure safe and sanitary public swimming pools, spas and tattoo facilities by
providing a minimum of one inspection per year within Dubuque County.
Performance Measure KPI Tar et FY20 FY21 FY 2022 Performance
� � g Actual Actual Estimated Indicator
#of closures of public pool/spa 0 0 0 1 a
2 Dept. Objective: All permanent and temporary food establishments, mobile food units and hotels/motels/inns
are inspected and licensed through a contract with the lowa Department of Inspections&Appeals.
#of new/change ownership food N/A 68 42 56 N/A
establishments
% of food service establishments that do Decrease by o 0 0 �
not have accessible or fully stocked hand 50�0 30/0 29/0 24/o
washing sink
3 Dept. Objective: Alleviate improper garbage/refuse storage and disposal and other public nuisances
through code enforcement.
# municipal infractions (Mls) issued for 25 23 NA* 20 _
nuisance violations.
*did not do nuisance in FY21 due to COVID
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HEALTH SERVICES
Overview
Animal Control enforces the City Animal Ordinance which provides for licensing of all cats and dogs, the
prohibition of dogs and cats running at-large within the city, inoculation of all dogs and cats against
rabies, investigation of animal bites and assurance of proper rabies confinement, prohibition of
harboring a vicious or potentially vicious animal or dangerous animal and prohibition of animals causing
serious disturbance or nuisance.
Animal Control Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $388,767 $427,858 $446,676
Resources $274,365 $295,072 $298,078
Animal Control Position Summary
FY 2023
ANIMAL CONTROL OFFICER 2.00
Total Full-Time Equivalent Employees 2.00
Performance Measures
City Council Goal: Vibrant Community: Healthy 8� Safe
� Dept. Objective: Respond to and abate the problems and nuisances of cats and dogs.
Performance Measure KPI Tar et FY20 FY21 FY 2022 Performance
� � g Actual Actual Estimated Indicator
#of citations issued for violations of Animal N/A 39 54 60 N/A
Control ordinance
2 Dept. Objective: Control the spread of rabies among and between animals.
#of Pet Licenses sold 11,000 10,858 11,736 12,111 �
#of citations for failure to license a pet 1,700 925 924 1,200 �
3 Dept. Objective: Assess and evaluate animal bites, injuries and attacks for determining potentially
vicious and vicious animal declarations.
#of animal bites N/A 218 177 200 N/A
City Council Goal: Partnerships for a Better Dubuque
4 Dept. Objective: Provide shelter for dogs, cats and other animals without homes in Dubuque.
Maintain agreement with Dubuque Improving New Under Under �
Regional Humane Society Agreement contract contract
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Recommended Operating Revenue Budget - Department Total
17-HEALTH SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42105 BUSINESS LICENSES 143,528 137,445 143,528 143,528
100 42120 ANIMAL LICENSES 173,968 241,314 262,923 262,923
100 42125 CAT LICENSES 14,532 0 0 0
100 42169 TATTOO LICENSES 1,208 3,500 3,000 3,250
100 42235 REFUSE HAULING PERMITS 0 1,600 775 825
100 42325 SWIMMING POOL INSP.FEES 3,394 7,783 10,000 10,000
100 42330 ANIMAL iMPOLJNDMENT FEES 8,074 5,970 8,074 8,074
42 LICENSES AND PERMITS -Total � 344,704 397,612 � 428,300 � 428,600
100 45701 STATF.GRANTS 11,340 6,610 8,802 8,802
45 STATE GRANTS -Total � 11,340 6,610 � 8,802 � 8,802
100 51178 CREDIT CARD FEE 36 0 0 0
100 51215 LATE PAYMENT PENALTY 75 0 75 0
100 51987 WEED CUTTING CHARGES 3,426 0 3,426 0
51 CHARGES FOR SERVICES -Total 3,537 0 3,501 0
100 53201 REFUNDS 158 0 158 0
100 53403 lA DISTRICT COURT F1NES 33,406 27,248 25,000 27,973
100 53620 RF.iMBURSF.MF.NTS-GF,NERAL 3,202 630 3,202 188
100 53625 REIMBURSEMENTS-TRAINING 508 0 508 500
53 MISCELLANEOUS -Total 37,274 27,878 28,868 28,661
HEALTH SERVICES -Total 396,854 432,100 469,471 466,063
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Recommended Operating Expenditure Budget - Department Total
17-HEALTH SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 263,203 342,878 404,599 424,456
261 61010 FULL-TIME EMPLOYEES 25,622 (18,379) 0 0
100 61020 PART-TIME EMPLOYEES 49,760 37,197 0 0
100 61030 SEASONAL EMPLOYEES 10,759 (79) 0 3,470
100 61050 OVERTIME PAY 3,061 5,057 1,500 7,079
261 61050 OVERTIME PAY 2,742 (2,447) 0 0
100 61070 HOLIDAY PAY 0 0 919 1,162
100 61084 ISOLATION ORDER 0 721 0 0
100 61091 SICK LEAVE PAYOFF 3,292 0 0 0
100 61092 VACATION PAYOFF 7,634 0 0 0
100 61096 50%SICK LEAVE PAYOUT 1,238 1,649 1,238 1,649
100 61310 IPERS 30,623 36,642 38,425 41,274
261 61310 IPERS 2,700 (1,989) 0 0
100 61320 SOCIAL SECURITY 24,910 28,543 31,232 33,573
261 61320 SOCIAL SECURITY 2,094 (1,540) 0 0
100 61410 HEALTH INSURANCE 46,531 81,859 71,676 74,076
261 61410 HEALTH INSURANCE 2,447 (1,935) 0 0
100 61415 WORKMENS'COMPENSATION 5,685 6,211 5,307 4,847
100 61416 LIFE INSURANCE 228 316 349 277
261 61416 LIFE INSURANCE 29 (23) 0 0
100 61651 MEALS NO OVERNIGHT 10 0 0 0
100 61660 EMPLOYEE PHYSICALS 138 0 138 500
61-WAGES AND BENEFITS 482,707 514,681 555,383 592,363
100 62010 OFFICE SUPPLIES 866 983 1,329 1,342
100 62011 LTNIFORM PURCHASES 257 1,643 930 1,000
100 62030 POSTAGE AND SHIPPING 7,843 5,245 8,538 7,943
100 62031 PROCESSING MATERIALS 25 0 25 25
100 62061 DP EQUIP.MAINT CONTRACTS 8,654 9,532 9,532 9,731
100 62063 SAFETY RELATED SUPPLIES 120 172 122 176
100 62067 ANIMAL CONTROL SUPPLIES 135 1,037 1,338 500
100 62090 PRINTING&BINDING 743 3,502 3,558 3,948
100 62ll0 COPYING/REPRODUCTION 513 433 672 761
100 62130 LEGAL NOTICES&ADS 1,288 429 1,787 1,656
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 0 0 221 221
100 62190 DUES&MEMBERSHIPS 660 945 989 1,370
100 62204 REFLTNDS 242 347 350 350
100 62208 GENERAL LIABILITY INSURAN 3,957 4,088 4,320 4,172
100 62230 COURT COSTS&RECORD FEES 28,393 24,892 29,933 27,150
100 62310 TRAVEL-CONFERENCES 3,914 0 8,294 10,549
100 62320 TRAVEL-CITY BUSINESS 609 311 721 1,259
100 62340 MILEAGE/LOCAL TRANSP 8 103 ll8 175
100 62360 EDUCATION&TRAINING 5,836 992 ll,289 13,674
100 62421 TELEPHONE 4,076 4,173 4,076 4,214
100 62424 RADIO/PAGER FEE 316 3,014 323 320
100 62436 RENTAL OF SPACE 1,848 2,046 2,046 2,262
100 62511 FUEL,MOTOR VEffiCLE 2,184 2,246 2,722 2,994
100 62521 MOTOR VEHICLE MAINT. 1,425 2,436 2,488 2,485
100 62528 MOTOR VEH.MAINT.OUTSOUR 200 83 1,030 1,030
-17-
Recommended Operating Expenditure Budget - Department Total
17-HEALTH SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62614 EQUIP MAINT CONTRACT 26 26 26 26
100 62663 SOFTWARE LICENSE EXP 164 35 165 150
100 62666 CREDIT CARD CHARGE 61 1,092 1,400 0
100 62667 DATA SERVICES 648 662 432 1,848
100 62668 PROGRAM EQUIP/SUPPLIES 954 789 650 789
100 62671 MISC.OPERATING SUPPLIES 0 0 500 500
100 62683 FIELD OPERATIONS SUPPLIES 124 307 285 307
100 62716 CONSULTANT SERVICES 10,158 6,638 10,158 9,055
100 62725 BILL COLLECTION SERVICES 50,890 52,756 50,890 52,756
100 62727 FINANCIAL SERVICE FEES 600 600 600 600
100 62732 TEMP HELPCONTRACT SERV. 0 2,383 2,998 2,998
100 62736 CATERING SERVICES 131 0 225 225
100 62761 PAY TO OTHER AGENCY 141,481 196,826 196,341 203,308
100 62780 HAULING SERVICES 1,037 1,054 1,815 1,815
100 62781 LAWN CARE SERVICES 0 704 0 0
62-SUPPLIES AND SERVICES 280,385 332,525 363,236 373,684
100 71ll0 MISC.OFFICE EQUIPMENT 7 0 0 0
100 71ll8 PROJECTOR/CAMERA 1,352 0 0 1,790
100 7ll20 PERIPHERALS,COMPUTER 0 473 0 0
100 7ll22 PRINTER 99 0 0 0
100 7ll24 COMPUTER 0 2,191 0 0
100 71211 DESKS/CHAIRS 1,059 0 750 2,900
100 72418 TELEPHONE RELATED 41 89 1,050 700
71-EQUIPMENT 2,559 2,753 1,800 5,390
17-HEALTH SERVICES TOTAL 765,651 849,960 920,419 971,437
-18-
Recommended Expenditure Budget Report by Activity & Funding
Source
17-HEALTH SERVICES
HEALTH SERVICES ADMINISTR- 17100
FUNDING SOURCE: MEDIA SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS (26,314) 0
CDBG CARES ACT �26,3ta� 0 0
EQUIPMENT 124 750 3,250
SUPPLIF.S AND SF,RVICF.S 32,776 14,389 13,917
WAGES AND BENEFITS 151,075 132,992 137,246
HEALTH SERVICES ADMINISTR 183,974 148,131 154,413
ANIMAL CONTROL -17200
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 2,629 700 1,790
SUPPLIES AND SERVICES 241,770 258,457 262,090
WAGBS AND BF,NEFiTS 144,368 168,701 182,796
ANIMAL CONTROL 388,767 427,858 446,676
INSP.-FOOD ESTBLMNTS - 17300
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - 350 350
SUPPLIES AND SERVICES 20,302 27,491 32,053
WAGES AND BENEFITS 184,013 192,125 204,254
INSP.-FOOD ESTBLMNTS 204,315 219,966 236,657
COMMUNITY HEALTH SERV. -17400
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiF.S AND SF.RVICF.S 25,865 52,657 55,309
WAGF,S AND BF,NEFITS 61,539 61,565 67,598
COMMUNITY HEALTH SERV. 87,405 ll4,222 122,907
LEAD PAINT PROGRAM -17500
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 AdoPted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 11,813 10,242 10,315
WAGES AND BENEFITS 469
LEAD PAINT PROGRAM 11,813 10,242 10,784
HEALTH SERVICES TOTAL $849,960 $920,419 $971,437
-19-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
17 HEALTH SERVICES DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 7700 GE-37 PUBLIC HEALTH SPECIALIST 1.00 97,912 1.00 99,360 1.00 102,582
100 7500 GE-32 ENVIRONMENTAL SANITARIAN 2.00 141,324 2.00 136,054 2.00 143,979
100 7400 GE-29 ANIMAL CONTROL OFFICER 2.00 114,270 2.00 119,428 2.00 126,530
100 225 GE-25 CONFIDENTIALACCOUNT CLERK 1.00 39,588 1.00 49,757 1.00 51,365
TOTAL FULL TIME EMPLOYEES 6.00 393,094 6.00 404,599 6.00 424,456
61030 Seasonal Employee Expense
100 PUBLIC HEALTH INTERN 0.14 0 0.14 0 0.14 3,470
TOTAL SEASONAL EMPLOYEES 0.14 0 0.14 0 0.14 3,470
TOTAL HEALTH SERVICES 6.14 393,094 6.14 404,599 6.14 427,926
-20-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Health Services Administration-General Fund
--... .__......_..----�-�
10017100 61010 100 225 GE-25 CLERK 1.00 $ 39,588 1.00 $ 49,757 1.00 $ 51,365
10017100 61010 100 7700 GE-37 PUBLIC HEALTH SPECIALIST 0.50 $ 48,956 0.50 $ 49,680 0.50 $ 51,291
Total 1.50 $ 88,544 1.50 $ 99,437 1.50 $102,656
Community Health Services-FT General Fund
10017400 61010 100 7700 GE-37 PUBLIC HEALTH SPECIALIST 0.50 $ 48,956 0.50 $ 49,680 0.50 $ 51,291
Total 0.50 $ 48,956 0.50 $ 49,680 0.50 $ 51,291
Community Health Services-Seasonal General Fund
10017400 61030 100 NA-10 PUBLIC HEALTH INTERN 0.14 $ - 0.14 $ - 0.14 $ 3,470
Total 0.14 $ - 0.14 $ - 0.14 $ 3,470
Inspection of Food Est./Environmental-FT General Fund
10017300 61010 100 7500 GE-32 ENVIRONMENTAL SANITARIAN 2.00 $141,324 2.00 $ 136,054 2.00 $143,979
10017300 61010 100 7375 GE-27 ENVIRON.SANITARIAN ASST - $ - - -
Total 2.00 $141,324 2.00 $ 136,054 2.00 $143,979
Animal Control-FT General Fund
10017200 61010 100 7400 GE-29 ANIMAL CONTROL OFFICER 2.00 $114,270 2.00 $ 119,428 2.00 $126,530
Total 2.00 $114,270 2.00 $ 119,428 2.00 $126,530
TOTAL HEALTH SERVICES DEPT. 6.14 $393,094 6.14 $ 404,599 6.14 $427,926
-21-
Capital Improvement Projects by Department/Division
Health Services
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
2602778 CRF.SCF.NT HFALTH CENTFR 200,000 100,000
Health Services TOTAL 200,000 100,000 0 0
-22-
Library
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-24-
LIBRARY DEPARTMENT
FY 2021 FY 2022 FY 2023 Fro�m FY 022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 2,283,002 2,665,902 2,730,555 2.4%
Supplies and Services 1,013,046 1,128,433 1,197,754 6.1%
Machinery and Equipment 59,494 81,259 67,472 -17.0%
Subtotal 3,355,542 3,875,594 3,995,781 3.1%
Debt Service 309,455 226,591 225,380 -0.5%
Total Requirements 3,664,997 4,102,185 4,221,161
Resources
Library Gift Trusts 66,365 77,402 35,650 -53.9%
Sales Tax 20% for Debt Abatement 22,528 19,741 19,380 -1.8%
TIF Revenue for DebtAbatement 202,400 206,850 206,000 -0.4%
Operating Revenue 58,717 39,805 53,361 34.1%
Total Revenue 350,010 343,798 314,391 -8.6%
Property Tax Support 3,314,987 3,758,387 3,906,770 148,383
Percent Increase (Decrease) 3.9%
Percent Self Supporting 1.8 % 1.0 % 1.3 %
Personnel -Authorized FTE 35.64 35.64 35.15
Improvement Package Summary
1 of 2
This improvement request is for a part time (0.50 FTE) Marking Coordinator position in the Admin
Department. The Library's mission is to improve the quality of life by providing resources for individual
enjoyment, enlightenment, knowledge, and that enhance the literacy of youth. Libraries are consistently
struggling to fight through the noise to reach community members and share all the fabulous resources
available to them at their public library. Employing a part-time marketing coordinator that is skilled and
trained to engage our citizens via social media, engage with staff to share resources with the community
using a focused, consistent message and brand is a top priority. Previously, a marketing firm was used,
with uninspiring results. Having a dedicated staff member in a permanent, general fund position and not
on a temporary contract is a top priority for the Library Board of Trustees. The Library Board of Trustees
has previously approved the temporary contract to provide these skills to our community through gift
funds. To assure longevity and stability in the position the Carnegie-Stout Board of Trustees has a goal
to see the position funded via the general fund. This would also free up gift funds to use for items that
can impact the community in different ways. The request supports the City Council Goals of Diverse
Arts, Culture, Parks, and Recreation Experiences and Activities by providing a consistent voice and
brand for the Carnegie-Stout Public Library, the City of Dubuque, and sharing the wealth of resources
and activities our residents can enjoy.
Related Cost: $ 35,304 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0139 0.14%
Activity: Library Administration
-25-
2 of 2
This improvement request is for a full-time position in the Information Technology Activity focusing on
Maker Space programming and outreach. The Information Technology Activity oversees the collection in
the Maker Space and facilitates public use during all Library hours as well as planned programs. The
Library's mission is to improve the quality of life by providing resources for individual enjoyment,
enlightenment, knowledge, and that enhance the literacy of youth. The Information Technology Activity
currently serves this goal with two part-time Library Assistant (GE-25) positions in the Maker Space. The
Maker Space collection includes high-tech equipment that is out of reach for most patrons but can be
accessed and trained on in the Library. However, current staffing levels leave the space unattended for
34°/o of Library hours and limits our ability to provide off-site programs. The situation is compounded with
the high level of skill that is needed to service and instruct patrons on the use of the equipment. The
part-time positions do not attract applicants with the skills already and training takes over a year.
Historically part-time staff leave the position not long after their training is complete starting the cycle
over.As a result, the Maker Space has spent most of its existence without fully trained staff.
Transitioning the two Library Assistants (GE-25) part-time 20 hour positions to one full-time Lead Library
Assistant (GE-27) position would provide an anchor of knowledge in the space while reaching the goal of
full staffing. With these hours available and the ability to retain talent we would be able to increase our
monthly programs for patrons to at least 36 and would enable us to engage in off-site programs and
outreach. This position would also free up time in the Information Technology Activity, which would be
used to offer at least 24 more general technology courses for continuing education. There is a
reoccurring cost increase and additional budget impact of$26,420 in creating this new GE-27 Library
Lead Assistant full-time position with Health Benefits and eliminating the two GE-25 Library Assistant
part-time positions. This request supports the City Council Goals of Diverse Arts, Culture, Parks, and
Recreation Experiences and Activities, as well as being a High-Performance City Organization.
Related Expense: $ 81,382 Tax Funds Recurring Recommend -Yes
Related Savings: $ 54,962
Net Cost: $ 26,420
Property Tax Impact: $ 0.032 0.33%
Activity: Information Technology
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual increase of$20,852 or 3.04%.
4. 50°/o Sick Leave Payout increased from $3,669 in FY 2022 to $5,882 in FY 2023 based on FY
2021 actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the
sick leave over the cap to vacation or be paid out.
5. Overtime is unchanged from $27,299 in FY 2022 to $27,299 in FY 2023. FY 2021 actual was
$6,944.
-26-
6. In FY 2022, two part-time Library Assistants were moved from Circulation to Information
Technology (1.0 FTE) to meet the increased demand for Maker's Space services. In FY 2023,
those positions are being returned to their previous activities.
Supplies 8� Services
7. Data Processing Equipment Maintenance Contracts increased from $85,609 in FY 2022 to
$104,561 in FY 2023. FY 2021 actual was $103,028. The items included are as follows:
% Change
Fiscal Year FY 2023 From FY 2022
Contract 2022 Budget Requested Budget
Overdrive Platform for Digital Material $ 6,120 $ 6,319 3.25 %
Websense Spam Filter (65 Licenses) $ 1,625 $ 1,625 - %
Talking Tech Maintenance $ 4,500 $ 4,500 - %
Techlogic Hardware & Software $ 8,514 $ 2,300 (72.99)% (a)
Sophos Firewall Maintenance $ 3,051 $ 3,051 - %
Bywater ILS Support & Development $ 28,600 $ 28,000 (2.10)%
Catalog Updates $ 2,112 $ 2,112 - %
Security System Patches/Updates $ 2,631 $ 2,631 - %
Globalcom Security Contract $ 1,200 $ 1,800 50.00 % (b)
GO Daddy Accounts 600 1,500 150.00 % (c)
PC Res Upgrades 7,199 (d)
Envisionware Internet Management 3,300 - (100.00)% (e)
VM Ware $ 4,870 $ 4,774 (1.97)%
Network Support $ 6,936 $ 11,922 71.89 % (f)
Website Maintenance $ 5,600 $ - (100.00)% (g)
Infrastructure Switches Support $ 9,360 $ 22,860 144.23 % (h)
Various Small Contracts $ 1,086 $ 1,086 - %
Veritas Backup Solution $ 1,468 $ 145 (90.12)% (i)
Envisionware Credit Card Fees $ 1,188 $ 537 (54.80)%
Meraki Wireless Gateway $ 1,818 $ 2,200 21.01 %
GoToMyPC License $ 75 $ - (100.00)%
Total $ 94,654 $ 104,561 22.14 %
(a)Techlogic Hardware and Software decrease based on renegotiating the contract and dropping
maintenance fees on a few products no longer needed.
(b) Globalcom Security Contract fees increased due to an increase in security cameras.
(c) GoDaddy increase due to new SSL certifications for Dubuque Wiki, The Bridge reading site,
and the Carnegie Stout website.
(d) PC Res Upgrades is new and required since the current vendor is no longer updating
software. TBS will se servicing the library's needs.
(e) Envisionware Internet Management decrease due to switching to TBS
(f) Network Support - includes Faronics, library calendar, Remote PC, Proquest, Plimus, Adobee,
and Avast Cloudcare
(g) Website Maintenance contract was discontinued and maintenance is now being done by City
staff.
(h) Infrastructure switches support increased due to quoted cost to support SAN replacement.
Cost includes barcode switch and set up, MC upgrades, and SAN support.
(i) Veritas Backup Solution decreased based on savings from available discount.
-27-
8. Office Supplies increased from $18,746 in FY 2022 to $20,203 in FY 2023. Increases due to
needing new library cards in FY 2023.
9. Postage decreased from $19,749 in FY 2022 to $19,024 in FY 2023 based on FY21 budget.
10. Electricity increased from $83,217 in FY 2022 to $84,465 in FY 2023 based on FY 22 budget
plus (1.5°/o)%. Reviewed prior three years usages for projected expenses.
11. Gas increased from $24,906 in FY 2022 to $25,372 in FY 2023 based on FY 2019 actual plus
8.6%. Reviewed prior three years usages for projected expenses.
12. Speakers and Programs increased from $17,229 in FY 2022 to $18,585 in FY 2023 based on
FY 2021 Adopted Budget.
13. Property Maintenance increased from $30,793 in FY 2022 to $34,280 in FY 2023 based on FY
2021 plus 5°/a
14. HVAC Maintenance decreased from $22,918 in FY 2022 to $18,478 in FY 2023 based on FY
2021 actual.
15. Library Video Materials unchanged from $66,470 in FY 2022 to $66,470 in FY 2023 based on FY
2022 Budget.
16. Data Processing increased from $29,276 in FY 2022 to $30,413 in FY 2023 based on FY 2021
actual plus 5%.
17. Property Insurance increased from $30,748 in FY 2022 to 33,661 in FY 2023 based on an
expected increase of 9.47%
18. Temporary Help Contract Services increased from $17,678 in FY 2022 to $28,050 in FY 2023.
This line item represents the time having an Americorps member work in outreach in children's
services. Funds have not been fully expended in years past, but expect to do so in FY2023.
19. Online Information Service increased from $52,262 in FY 2022 to $74,845 in FY 2023 based on
FY 2021 of$64,500. This line item includes subscriptions to informational databases, online
newspapers and periodicals, one subscription to Ingram Library Service software to assist with
the selection and acquisition of new material, and one subscription to the homework help
database "Tutor.com."
20. Library materials, excluding materials purchased by Library trust funds, increased from $426,214
in FY 2022 to $434,567 in FY 2023. Library materials are budgeted as follows:
-28-
Change
Fiscal Year Fiscal Year From FY
FY 2021 2021 2022 FY 2023 2022
Library Materials Actual Budget Budget Requested Budget
Books $ 199,421 $ 202,276 $ 213,639 $ 213,639 - %
Book Club $ 2,958 $ 2,114 $ 2,135 $ 2,135 - %
Audiobooks $ 74,496 $ 71,580 $ 82,368 $ 85,580 3.90 %
e-Books $ 57,581 $ 46,083 $ 52,223 $ 57,243 9.61 %
Continuations $ 12,664 $ 33,187 $ 35,677 $ 35,677 - %
Periodicals $ 34,220 $ 35,979 $ 40,172 $ 40,293 0.30 %
Total 381,340 391,219 426,214 434,567 1.96 %
The library reviews the total materials budget when purchasing and budgeting for the various
formats of material and allocates the funds to meet demand. The Library and Trade Book
Almanac (formerly The BowkerAnnual) and School Library Journal publishes a library materials
price index each year. In planning for Fiscal Year 2023, hardcover books are projected to
increase 1.5% for Adult and 6.14% for children, mass market paperback books are projected to
increase 1.5%, library binding is projected to increase 25.74%, e-Books are projected to increase
6.5%, CD audio books are projected to increase 6.5%, serials/continuations are projected to
increase 6%, periodicals are projected to increase 6.7%, and graphic novels/comics are
projected to decrease 4%.
21. General Library Trust expense decreased from $77,402 in FY 2022 to $35,650 in FY 2023. The
balance of the Expendable Library Gift Trust Fund as of October 31, 2021 was $1,109,732.
The breakout of the balance by each Expendable Library Gift Trust Fund is as follows:
10/31/2021
Library Gift Trust Balance
General Gift Trust $ 128,278
Walton Gift Trust $ 7,428
Maker Space Gift Trust $ 114
Mutschler Gift Trust $ 973,912
Total $ 1,109,732
Library Trust expenses budgeted include:
Library Trust Fund Budget FY 2022 FY 2023
Part-Time Marketing Coordinator $ 33,300 $ - *
Workers Compensation $ 71 $ 56
Office Supplies $ 500 $ 6,870
Printing & Binding $ 1,276 $ 1,072
Copying $ 800 $ -
Program Supplies $ 4,357 $ 4,558
Speakers/Programs $ 8,000 $ 8,000
Promotion $ 6,000 $ 6,000
Online Info Service $ 6,000 $ 6,000
Library Books $ 1,000 $ 1,000
Property Maintenance $ 4,000 $ -
Office Equipment $ 750 $ -
-29-
Library Trust Fund Budget FY 2022 FY 2023
Tablet $ 400 $ —
Software $ 500 $ —
Computer $ 8,000 $ —
Catering $ 2,000 $ 2,000
Sales Tax $ 448 $ 94
Total $ 77,402 $ 35,650
* Part-time Marketing Coordinator is a two-year position thru Fiscal Year 2021. A
continuation of that position is being requested in FY 2023
Machinery & Equipment
22. Equipment replacement items include ($67,472):
Administration
Microwave $ 300
Chairs $ 900
(2) Desk phones $ 500
Adult Services
Chairs $ 4,500
Laminator $ 3,100
Circulation Services
Book Carts (9) $ 1,000
Information Technoloav
Security Cameras (7) and DVR $ 7,400
Coin Op - Copy Machine $ 2,545
Tech Logic Security Gate $ 20,000
Analog DVR $ 9,500
Technical Services
Book Carts (2) $ 400
Label Printer for Barcodes $ 390
Maintenance Services
Lighting Equipment (151) $ 2,718
Water Cooler $ 4,000
Side Chairs $ 10,219
Total Equipment $ 67,472
-30-
Debt Service
23. FY 2023 annual debt service includes the following ($225,380)
Final Call
Amount Debt Series Source Purpose Payment Date
$ 206,000 2016B GDTIF Renovation 2023 2023
,
$ 4,087 2019C Sales Tax 20% Improvements 2027 2022
,
$ 15,293 2021A(2012E) Sales Tax 20% Improvements 2027 2019
$ 225,380 Total Library Annual Debt Service
Revenue
24. Book Fines increased from $600 in FY 2022 to $10,600 in FY 2023 and is based on FY2021
actual. For FY 2023, this line item is budgeted to include damaged and lost items which were not
previously budgeted.
25. Nonresident Fees increased from $18,000 in FY 2022 to $24,603 in FY 2023 based on State
legislature limits.
26. Copy Services Charges decreased from $12,000 in FY 2022 to $8,100 in FY 2023. There is an
expectation that this revenue will decrease as more patrons use electronic devices.
27. County Payments increased from $2,300 in FY 2022 to $3,500 in FY 2023. This line item
represents proceeds from the 28E agreement to provide library services to communities in the
county that do not have libraries and are not covered by the County Library. The amount is
based on circulation and a base.
Miscellaneous
28. The Library is 1.3% self-supporting in FY 2023 as compared to 1.0% self-supporting in FY 2022.
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-32-
CARNEGIE-STOUT PUBLIC LIBRARY
The Carnegie-Stout Public Library strives to improve the quality of life by providing resources that
enhance and contribute to individual enjoyment, enlightenment, knowledge and that enhance the literacy
of youth.
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AG�uI#SerYl��g Y��#h5.�ryi{�S MatCrl,l�h�k4u[ pyPm�sSin�S�rvlr�s iPflli50l[i1�SPN�iPi �p3�xri�u#ipo�f
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SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People: Library staff members provide outreach through the delivery of materials to homebound
residents, residential care facilities, nursing homes, Elm Street Correctional facility, and through the
Bicycle Library. Services are provided at the Boys and Girls Club, Jefferson, Washington, and Eleanor
Roosevelt Middle Schools, the Multicultural Family Center, and at pop-up locations via the Bike Library.
Planning: The Library Board will create a new strategic plan, which will be implemented in FY 2021
Partnerships:
• Educational organizations: Dubuque Community School District, local colleges and universities
and the public libraries in Dubuque County.
• Community non-profit organizations: Boys and Girls Club, Family History Center,AmeriCorps,
AARP Foundation, lowa Workforce Development, Quilts of Valor Foundation, Parents as
Teachers, and more.
• Local businesses: Hy-Vee grocery stores, Kennedy Mall, KDTH Radio, Sedona Staffing, local
credit unions and banks, and many retail businesses.
-33-
CARNEGIE-STOUT PUBLIC LIBRARY
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 35.64 35.64 35.15
Revenue and Property Tax Support
$3,600,000
$3,300,000
$3,000,000
$2,700,000
$2,400,000
$2,100,000
$1,800,000
$1,500,000
$1,200,000
$900,000
$600,000
$300,000
$0
�bca�G\{��c�s�s a'�20°I°{ocOe�� e�er�e{o�Oeb� eta��rg�eJerJe e�y�a�s�ppo�
�- Sa�es� .��F� OP QCoP
■ FY 2021 FY 2022 FY 2023
The Carnegie-Stout Public Library is supported by 35.15 full-time equivalent employees, which accounts
for 64.69% of the department expense as seen below. Overall, the department expenses are expected to
increase by 2.90% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$2,283,002
Employee Expense $2,665,902
$2,730,555
$1,013,046
Supplies and Services $1,128,433
$1,197,754
$59,494
Machinery and Equipment $81,259
$67,472
$309,455
Debt Service $226,591
$225,380
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
FY 2021 FY 2022 � FY 2023
-34-
CARNEGIE-STOUT PUBLIC LIBRARY
Adult Services
Mission & Services
Provides and promotes Library services and collections for adult citizens of Dubuque for the purpose of
supplying information, encouraging recreational reading, listening and viewing, and enhancing intellectual
development.
Adult Services Funding Summary
FY 2022 FY 2023
FY 2021 Actual Budget Requested
Expenditures $1,530,320 $1,786,691 $1,848,260
Resources $2,585 $2,375 $2,585
Adult Services Position Summary
FY 2023
Librarian I -FT 4.00
Librarian I -PT 0.07
Library Director 1.00
Librarian II 1.00
Library Aide- FT 4.00
Library Aide- PT 1.00
Administrative Assistant 1.00
Custodian 0.13
Clerical Assistant 0.25
Confidential Account Clerk 0.63
Total FT Equivalent Employees 13.08
Performance Measures
� Activity Objective: Provide users with convenient access to information, services, and entertainment through
technology.
Performance FY 2019 FY 2020 FY 2021 FY 2022 Performance
Measure (KPI) Target Actual Actual Actual Estimated Indicator
#of electronic informational g5,000 85,873 95,000 236,586 200,000 �
resources accessed
Total internet and 108,000 107,583 108,00 77,847 80,000 ���
wireless use
2 Activity Objective: Provide materials that are relevant to the needs and interests of library users and the
community + a wide range of informational/recreational programs to interest adults.
#of check outs of
digital materials (e-
books, e-audio, 115,000 85,356 120,059 118,621 115,000 �
streaming video,
music)
#of attendees to 4,600 4,604 4,300 999 2,500 a
programs
#of programs held for 130 138 65 57 45 a
adults
-35-
CARNEGIE-STOUT PUBLIC LIBRARY
Youth Services
Mission & Services
Provides and promotes Library services and collections for youth ages 0-17 to enhance early childhood
literacy, encourage lifelong reading, and meet the informational and recreational needs for children and
young adults.
Youth Services Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $420,288 $619,535 $658,895
Resources $0 $0 $0
Youth Services Position Summary
FY 2019
Librarian II 1.00
Administrative Assistant 1.00
Library Aide-FT 2.00
Library Aide-PT 0.69
Library Clerk 2.57
Total FT Equivalent Employees 7.26
Performance Measures
� Activity Objective: Provide new informational and recreational material to youth to increase enjoyment of
reading while maintaining and enhancing literacy skills.
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 FY 2022 Performance
Actual Actual Actual Estimated Indicator
#of children's items checked out 145,000 139,870 145,645 147,217 145,000 �
#of young adult materials checked out 13,500 11,072 13,000 12,968 12,000 C��
City Council Goal: Partnerships for a Better Dubuque
2 Activity Objective: Partner with other agencies to bring library programs to underserved youth.
#of programs provided to area child care 160 165 150 108 100 a
centers through Americorps
#of programs delivered for Leadership 24 21 24 0 0 C��
Enrichment After-School Program (LEAP)
-36-
CARNEGIE-STOUT PUBLIC LIBRARY
Materials Check-Out and Distribution
Mission & Services
Enable residents of Dubuque to apply for and receive a library card and to borrow materials in an
atmosphere of courteous and friendly attentiveness, maintain the borrower records for the Library, and
provide outreach to facilities with home-bound residents.
Materials Check-Out Funding Summary
FY 2022 FY 2023
FY 2021 Actual Budget Requested
Expenditures $853,073 $880,996 $925,810
Resources $56,132 $37,430 $50,776
Materials Check-Out Position Summary
FY 2023
Circulation Manager 1.00
Library Lead Assistant 0.63
Custodian - FT 1.00
Custodian-PT 0.13
Clerical Assistant 0.25
Library Assistant 6.30
Library Clerk 1.00
Total FT Equivalent Employees 10.31
Performance Measures
� Activity Objective: Accurately maintain library materials and records so every library user may fully enjoy all
available resources 8� improve on-time returns.
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 FY 2022 Performance
Actual Actual Actual Estimated Indicator
#of items available for library users 255,000 254,057 255,000 183,553 185,000 [��
#of registered borrowers (as % of 41,000 44,205 41,000 40,152 42,000 [y�
population) (71%) (75%) (71%) (69%)
% of checked out items returned late 18% 19% 20% 25% 20% �
2 Activity Objective: Outreach and material delivery to nursing homes, residential care facilities, and remote drop-
off and pick-up sites for residents unable to visit the library.
#of visits to nursing homes/residential 9 g g 49 25 �
care facilities
#of deliveries to homebound residents 170 128 158 247 165 ���
3 Activity Objective: Provide users with access to a wealth of current information.
#of times visitors accessed informational g0,000 85,873 90,000 79,716 80,000 ���
databases
#of issues of archived Telegraph Herald 167,000 162,730 130,390 156,870 160,000 ���
newspapers viewed
-37-
CARNEGIE-STOUT PUBLIC LIBRARY
Information Technology Services
Mission & Services
Information Technology Services provides a knowledgeable and competent staff offering direction
and support for the entire scope of technology in the library and online for enhanced patron access.
This scope includes the Maker Space, desktop support, database programming, network
administration, and server maintenance.
Information Technology Services Funding Summary
FY 2022 FY 2023
FY 2021 Actual Budget Requested
Expenditures $465,758 $487,046 $502,609
Resources $0 $0 $0
Information Technology Services Position Summary
FY 2023
Lead Application Network Analyst 1.00
User Support Specialist 1.00
Makerspace Assistant 1.00
Maintenance Worker 1.00
Information Services Intern 0.50
Total FT Equivalent Employees 4.50
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks 8� Recreation
� Activity Objective: Provide users with convenient access to information, services, and entertainment through
technology.
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 FY 2022 Performance
Actual Actual Actual Estimated Indicator
#of one-on-one technology-based g0 70 156 47 60 ��
classes offered
#of technology troubleshooting sessions 225 223 66 48 60 �
with individual library patrons
MakerSpace: Did you know you can check out the following from MakerSpace in the library?
iPads � Macbook Pro � 3D Printers �Apple TVs � Chromecast � Button Maker � Virtual Reality � VHS to
DVD Converter � Slide & Film to DVD Converter � GoPro Cameras � Video Cameras � Makey Makey
Controllers � Ozobots � Snap Circuits � Green Screen � Cricut Machine � Cuddlebug � Sewing Machines �
Embroidery Machine �Adobe Creative Cloud Software � Raspberry Pi Mini-Computers � Crafting
Supplies � Jewelry-Making Equipment � Kindles � Retro Gaming System � Hot Spots � Projector �
Microphones � Digital Cameras � WhisperRoom...and more!
-38-
Recommended Operating Revenue Budget - Department Total
36-LIBRARY
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account TiUe Revenue Revenue Budget Budget
295 43110 INVESTMENT EARNINGS 21,743 9,318 21,743 9,318
550 43110 INVESTMENT EARNINUS 361 148 361 148
43 USE OF MONEY AND PROPERTY-Total 22,104 9,467 22,104 9,466
100 4(I I S COUNTY PAYMENT-LIBRARY 0 0 2,300 3,500
46 LOCAL GRANT AND REIMBURSE-Total 0 0 2,300 3,500
100 51921 INTERLIBRARY LOAN FEES 10,246 1,836 2,330 1,548
100 51922 NONRF.SIDF.NT FEF.S-LIBRARY 14,835 26,707 18,000 24,603
100 51924 RESIDENT FEES-LIBRARY 732 573 400 523
295 51949 ART FEES 8,976 3,558 7,536 3,558
100 51953 MEETING ROOM FEES 3,077 2,852 3,600 2,300
100 51981 COPY SERVICE CHARGES 8,525 8,397 12,000 8,100
51 CHARGES FOR SERVICES -Total 46,391 43,922 43,866 40,632
295 53103 CONTRIBUTiONS 460 36 460 36
100 53201 REFLTNDS 4,912 1,494 475 1,324
295 53201 REFiJNDS 98,997 32,572 300 32,572
550 53201 REFUNDS 158 247 158 247
100 53406 BOOK FINES 11,319 12,366 600 10,600
100 53605 MISCELLANEOUS REVENUE 339 4,042 100 412
]00 53620 REIMBURSEMENTS-GENERAL 156 451 0 45 L
53 MISCELLANEOUS -Total 116,341 51,207 2,093 45,642
400 54210 GO BOND PROCEEDS 38,900 84,526 0 0
400 54220 BOND DISCOUNT 1,762 515 0 0
54 OTHER FINANCING SOURCES -Total 40,662 85,041 0 0
400 59240 FR DOWNTOWN TIF 202,800 202,400 206,850 206,000
400 59350 FR SALES TAX CONSTRUCTION 19,725 22,528 19,741 19,380
59 TRANSFER IN AND INTERNAL -Total 222,525 224,928 226,591 225,380
LIBRARY -Total 448,023 414,565 296,954 324,620
-39-
Recommended Operating Expenditure Budget - Department Total
36-LIBRARY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-T1ME EMPLOYEES 1,258,217 1,115,989 1,392,154 1,483,882
100 61020 PART-TIME EMPLOYEES 539,610 546,892 592,343 567,318
295 61020 PART-TIME EMPLOYEES 26,437 29,630 28,439 0
100 61030 SEASONAL EMPLOYEES 14,921 12,443 0 0
100 61050 OVERTIME PAY 12,921 6,944 27,299 27,299
100 61083 COVIDI9 EMP NON-WORK 10,694 0 0 0
100 61085 SELF QUARANTINE HEALTH 0 2,040 0 0
100 61086 SYMPTOMS SEEK DIAGNOSIS 0 30 0 0
100 61092 VACATION PAYOFF 1,741 8,603 0 0
100 61095 PARENTAL LEAVE 7,493 15,977 0 0
100 61096 50%SICK LEAVE PAYOUT 3,669 5,882 3,669 5,882
100 61310 IPERS 171,331 160,375 189,084 195,967
295 61310 IPERS 2,496 2,797 2,685 0
100 61320 SOCIAL SECURITY 134,941 126,270 154,185 158,613
295 61320 SOCIAL SECURITY 2,022 2,267 2,176 0
100 61410 HEALTH INSURANCE 205,884 233,624 260,640 281,492
100 61415 WORKMENS'COMPENSATION 11,460 11,673 9,141 8,516
295 61415 WORKMENS'COMPENSATION 0 88 71 56
100 61416 LIFEINSURANCE 1,034 913 1,100 966
100 61417 LTNEMPLOYMENT INSURANCE 0 0 1,158 0
100 61651 MEALS NO OVERNIGHT 15 0 0 0
100 61660 EMPLOYEE PHYSICALS 1,758 564 1,758 564
61-WAGES AND BENEFITS 2,406,645 2,283,002 2,665,902 2,730,555
100 62010 OFFICE SUPPLIES 16,633 15,236 18,746 20,203
295 62010 OFFICE SUPPLIES 3,ll7 6,870 500 6,870
100 62011 UNIFORM PURCHASES 253 200 288 200
100 62030 POSTAGE AND SHIPPING 12,241 18,651 19,749 19,024
100 62031 PROCESSING MATERIALS 14,666 14,157 18,276 18,276
100 62050 OFFICE EQUIPMENT MAINT 369 406 574 612
100 62060 O/E MAiNT CONTRACTS 4,785 7,083 5,390 7,225
100 62061 DP EQUIP.MAINT CONTRACTS 81,023 103,028 85,609 104,561
295 62061 DP EQUIP.MAINT CONTRACTS 0 5,485 0 0
100 62062 JANITORIAL SUPPLIES 4,787 4,420 4,940 4,509
100 62070 OFFICE EQUIP RENTAL 863 863 863 897
100 62090 PRINTING&BINDING 6,518 8,254 12,408 9,820
295 62090 PRINTING&BINDING 1,050 339 1,276 1,072
100 62091 LIBRARY BINDING 918 0 937 937
100 62110 COPYING/REPRODUCTION 6,206 6,009 6,571 10,280
295 62ll0 COPYING/REPRODUCTION 0 0 800 0
100 62130 LEGAL NOTICES&ADS 6,070 8,855 10,553 8,854
100 62140 PROMOTION 12,829 10,347 12,131 12,131
295 62140 PROMOTION 5,842 1,389 6,000 6,000
100 62190 DUES&MEMBERSHIPS 3,589 1,707 3,507 3,336
100 62204 REFLTNDS 287 166 0 166
100 62206 PROPERTY INSURANCE 25,956 28,391 30,748 33,661
100 62207 BOILER iNSURANCE 0 0 139 0
100 62208 GENERAL LIABILITY INSURAN ll,283 ll,573 12,243 16,159
295 62210 SALES TAX 448 94 448 94
100 62310 TRAVEL-CONFERENCES 11,297 140 18,520 16,831
100 62320 TRAVEL-CITY BUSINESS 1,096 239 2,356 2,356
-40-
Recommended Operating Expenditure Budget - Department Total
36-LIBRARY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62340 MILEAGE/LOCAL TRANSP 235 36 897 897
100 62360 EDUCATION&TRAINING 7,343 0 13,425 13,425
295 62360 EDUCATION&TRAINING 0 539 0 0
100 62411 UTILITY EXP-ELECTRICITY 79,254 73,187 83,217 84,465
100 62412 UTILITY EXP-GAS 24,906 29,621 24,906 25,372
100 62415 UTILITY EXPENSE STORMWATR 0 77 0 84
100 62421 TELEPHONE 4,106 4,184 4,ll9 4,185
100 62431 PROPERTY MAINTENANCE 30,793 34,280 30,793 34,280
295 62431 PROPERTY MAINTENANCE 2,315 0 4,000 0
550 62431 PROPERTY MAINTENANCE 150 0 0 0
100 62433 CUSTODIAL SERVICES 3,027 3,317 3,027 3,317
100 62434 HVAC MAINTENANCE 22,918 18,478 22,918 18,478
100 62435 ELEVATOR MAINTENANCE 2,427 2,427 2,427 2,427
100 62436 RENTAL OF SPACE 378 441 504 441
100 62511 FUEL,MOTOR VEHICLE 750 739 861 947
100 62521 MOTOR VEHICLE MAINT. 301 2,492 307 2,542
100 62605 E-BOOKS 51,101 57,581 52,223 57,243
295 62605 E-BOOKS 8,354 0 0 0
100 62611 MACH/EQUIP MAINTENANCE 233 606 233 606
100 62614 EQUIP MAINT CONTRACT 4,852 4,284 5,843 4,284
100 62650 BOOK CLUB BOOKS 2,084 1,123 2,135 2,135
100 62651 LIBRARY BOOKS 191,803 199,421 213,639 213,639
295 62651 LIBRARY BOOKS 50,149 3,308 1,000 1,000
100 62652 LIBRARY AUDIO/VISUAL 77,911 74,496 82,368 85,580
295 62652 LIBRARY AUDIO/VISUAL 416 0 0 0
100 62653 LIBRARY PERIODICALS 37,294 34,220 40,172 40,293
100 62654 LIBRARY CONT/SERIALS 11,989 12,664 35,677 35,677
100 62655 ON LINE INFO SERVICE 75,479 64,500 52,262 74,845
295 62655 ON LINE INFO SERVICE 128 0 6,000 6,000
100 62656 INTERLIBRARY LOAN 76 0 769 769
100 62659 LIBRARY VIDEO MATERIALS 51,366 62,514 66,470 66,470
295 62659 LIBRARY VIDEO MATERIALS 1,898 1,708 0 0
100 62660 DATA PROCESSING 28,936 31,033 29,276 30,413
100 62664 LICENSE/PERMIT FEES 1,790 1,481 2,202 1,501
100 62666 CREDIT CARD CHARGE 1,455 1,417 1,770 1,417
100 62667 DATA SERVICES 11,022 11,006 10,980 11,078
295 62668 PROGRAM EQUIP/SUPPLIES 4,357 4,558 4,357 4,558
100 62699 CASH SHORT AND OVER 53 22 0 0
400 62713 LEGAL SERVICES 86 0 0 0
400 62721 FINANCIAL CONSULTANT 0 152 0 0
400 62731 MISCELLANEOUS SERVICES 237 224 0 0
100 62732 TEMP HELPCONTRACT SERV. 4,780 970 17,678 28,050
100 62734 SPEAKERS/PROGRAMS 12,924 17,388 17,229 18,585
295 62734 SPEAKERS/PROGRAMS 23,647 1,547 8,000 8,000
100 62736 CATERING SERVICES 2,701 91 7,770 5,270
295 62736 CATERING SERVICES 1,886 0 2,000 2,000
100 62740 MICROFORMS 3,407 3,000 3,407 3,407
62-SUPPLIES AND SERVICES 1,073,442 1,013,036 1,128,433 1,197,754
400 62724 BOND PAYING AGENT FEE 19 10 0 0
627-CONTRACTUAL SERVICES 19 10 0 0
-41-
Recommended Operating Expenditure Budget - Department Total
36-LIBRARY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71110 M1SC.OFFICE EQUIPMENT 769 9,544 900 5,645
295 7ll 10 MISC.OFFICE EQUIPMENT 0 2,400 750 0
100 71118 PROJECTOR/CAMERA 0 0 14,432 0
100 71120 PERIPHERALS,COMPUTER 0 0 5,500 20,390
295 71120 PERIPHERALS,COMPUTER 600 2,545 400 0
295 71123 SOFTWARE 108 0 500 0
295 7ll24 COMPUTER 1,200 0 8,000 0
295 71156 FURNITURE 2,279 800 0 0
550 7ll56 FURNITURE 1,610 0 0 0
100 71211 DESKS/CHAIRS 0 0 0 5,400
100 71212 SIDE CHAIRS 0 0 9,290 10,219
100 71215 STORAGE CABINETS 0 0 11,000 0
100 71221 CARTS 3,169 0 3,000 1,400
100 71312 VAN/PICKUP/WAG REPL 0 28,280 0 0
100 71517 LIGHTING EQUiPMENT 2,000 2,925 2,775 2,718
100 71520 HVAC 0 0 500 0
100 71550 MISCELLANEOUS EQUIPMENT 1,163 0 2,800 4,300
100 71610 CUSTODIAL EQUIPMENT 0 0 9,335 0
100 71616 SNOW BLOWER 0 0 2,800 0
100 72416 VIDEO EQUIPMENT 0 0 6,475 7,400
100 72417 CAMERA RELATED EQUIPMENT 0 0 0 9,500
100 72418 TELEPHONE RELATED 14 0 0 500
100 72421 HEADSETS 0 0 2,802 0
71-EQUIPMENT 12,912 46,494 81,259 67,472
100 73210 CONST CONTRACT-BLDG 0 13,000 0 0
73-CIP EXPENDITURES 0 13,000 0 0
400 74111 PRINCIPAL PAYMENT 236,198 285,633 211,568 217,074
400 74112 INTEREST PAYMENT 26,647 23,822 15,023 8,306
74-DEBT SERVICE 262,846 309,455 226,591 225,380
36-LIBRARY TOTAL 3,755,864 3,664,997 4,102,185 4,221,16]
-42-
Recommended Expenditure Budget Report by Activity & Funding Source
36-LIBRARY
LIBRARY ADMIN. -36100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 13,000
EQUIPMENT 1,700
SUPPLIES AND SERVICES 41,684 65,795 55,594
WAGES AND BENEFITS 345,209 389,940 393,559
LIBRARY ADMIN. 399,893 455,735 450,853
ADULT SERVICES -36200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,000 7,600
SUPPLIES AND SERVICES 428,578 468,457 501,850
WAGES AND BENEFITS 701,849 861,499 887,957
ADULT SERVICES 1,130,427 1,330,956 1,397,407
CHILDREN SERVICES -36210
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,000
SUPPLIES AND SERVICES 124,199 153,579 170,706
WAGF.S AND B6NFFITS 296,088 464,956 488,189
CHILDREN SERVICES 420,288 619,535 658,895
CIRCULATION SERVICES -36220
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 9,544 9,302 1,000
SUPPLIES AND SERVICES 10,673 18,440 20,209
WAGES AND BENEFITS 447,239 437,293 512,093
CIRCULATION SERVICES 467,455 465,035 533,302
LIBRARY RENOVATION DEBT -36240
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 10
DEBT SERVICE ]07,055 19,741 19,380
SUPPLIES AND SERVICES 377
DEBT SERVICE 107,442 19,741 19,380
MAINTENANCE SERVICES -36300
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 31,205 38,500 16,937
-43-
Recommended Expenditure Budget Report by Activity & Funding Source
36-LIBRARY
SUPPLIF,S AND SF,RVICF,S 204,018 212,285 217,080
WAGES AND BENEFITS 150,395 165,176 158,491
MAINTENANCE SERVICES 385,618 415,961 392,508
YOUTH SERVICES -36400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adoptcd Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 19,351 23,924 24,557
YOUTH SERVICES 19,351 23,924 24,557
LULL LIBRARY TURST -36420
FUNDING SOURCE: LIBRARY GIFTS TRUST
Account FY20 Actual Expense FY21 Adopted Budget FY22 Recomm'd Budget
EQUIPMENT 21,807 39,445
SUPPLIES AND SERVICES 110,606 95,654 115,093
WAGES AND BENEFITS 183,912 311,179 288,773
INFORMATION TECHNOLOGY 294,518 428,640 443,311
GENERAL GIFT TRUST -36480
FUNDING SOURCE:EXPENDABLE LIBRARY GIFTS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 5,745 9,650
SUPPLiES AND SF,RVICF,S 21,516 29,248 30,496
GENERAL GIFT TRUST 27,261 38,898 30,496
WALTON PRESERVATION TRUST-36490
FUNDING SOURCE:EXPENDABLE LIBRARY GIFTS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT -
SUPPLIES AND SERVICES 776 776
WALTON PRESERVATION TRUST - 776 776
JAMES MUTSCHLER TRUST -36496
FUNDING SOURCE:EXPENDABLE LIBRARY GIFTS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAC'rES AND BENEFITS 34,782 33,371 56
JAMES MUTSCHLER TRUST 34,782 33,371 56
TECHNICAL SERVICES -36500
FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 4,322 4,357 4,322
SPACE MAKER OPERATIONS 4,322 4,357 4,322
-44-
Recommended Expenditure Budget Report by Activity & Funding Source
36-LIBRARY
EQUIPMENT 0 0 790
SUPPLIES AND SERVICES 47,712 55,918 57,071
WAGES AND BENEFITS 123,528 2,488 1,437
TECHNICAL SERVICES 171,240 58,406 59,298
LIBRARY RENOVATION DEBT -36600
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 202,400 206,850 206,000
LIBRARY RENOVATION DEBT $ 202,400 $ 206,850 $ 206,000
LIBRARY TOTAL $ 3,664,997 $ 4,102,185 $ 4,221,161
-45-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
36 LIBRARY DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 8200 GE-41 LIBRARY DIRECTOR 1.00 $ 118,230 1.00 $ 120,758 1.00 $ 115,337
100 8100 GE-34 LIBRARIAN II 2.00 $ 160,931 2.00 $ 162,679 2.00 $ 169,614
100 GE-33 LEADAPPL/NETWORKANALY 1.00 $ 75,252 1.00 $ 77,143 1.00 $ 79,653
100 8020 GE-32 LIBRARIAN I 4.00 $ 288,187 4.00 $ 294,093 4.00 $ 301,602
100 GE-33 CIRCULATION MANAGER 1.00 $ 69,001 1.00 $ 74,507 1.00 $ 80,441
100 7900 GE-30 LIBRARYAIDE 7.00 $ 438,156 7.00 $ 438,334 7.00 $ 453,817
100 475 GE-30 ADMINISTRATIVE ASSISTANT 1.00 $ 65,960 1.00 $ 67,029 1.00 $ 69,792
100 2200 GE-27 MAINTENANCE WORKER-LIBRARY 1.00 $ 55,693 1.00 $ 56,503 1.00 $ 58,334
100 GE-27 MAKERSPACE ASSISTANT - $ - - $ - 1.00 $ 58,334
100 1400 GE-25 CUSTODIAN-LIBRARY 1.00 $ 50,028 1.00 $ 6,132 1.00 $ 42,122
100 3345 GE-29 USER SUPPORT SPECIALIST 1.00 $ 59,016 1.00 $ 50,356 1.00 $ 54,836
TOTAL FULL TIME EMPLOYEES 20.00 $1,380,454 20.00 $1,347,534 21.00 $1,483,882
61020 Part Time Employee Expense
100 8020 GE-32 LIBRARIAN I 0.07 $ 4,162 0.07 $ 3,996 0.07 $ 4,114
100 7900 GE-30 LIBRARYAIDE 1.69 $ 88,451 1.69 $ 90,531 1.69 $ 99,031
100 1400 GE-25 CUSTODIAN-LIBRARY 0.13 $ 5,844 0.13 $ 50,752 0.13 $ 6,464
100 GE-27 LEAD LIBRARYASSISTANT 0.63 $ 30,205 0.63 $ 31,347 0.63 $ 34,805
100 7850 GE-25 LIBRARYASSISTANT 7.30 $ 313,536 7.30 $ 324,042 6.30 $ 282,263
100 GE-25 CONFIDENTIALACCOUNT CLERK 0.63 $ 27,417 0.63 $ 28,095 0.63 $ 29,270
100 NA-38 INFORMATION SERVICES INTERN 0.50 $ 13,718 0.50 $ 13,926 0.50 $ 14,376
100 NA-28 CLERICALASSISTANT 0.25 $ 6,713 0.25 $ 6,812 0.25 $ 7,031
100 7750 NA-24 LIBRARY CLERK 3.95 $ 86,437 3.95 $ 87,462 3.95 $ 89,964
TOTAL PART TIME EMPLOYEES 15.14 $ 576,483 15.14 $ 636,963 14.15 $ 567,318
61020 Part Time Employee Expense
295 MARKETING COORDINATOR 0.50 $ 34,650 0.50 $ 28,439 - $ -
TOTAL PART TIME EMPLOYEES 0.50 $ 34,650 0.50 $ 28,439 - $ -
TOTAL LIBRARY 35.65 $1,991,587 35.65 $2,012,936 35.15 $2,051,200
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Library Administration-FT
10036100 61010 100 8200 GE-41 LIBRARY DIRECTOR 1.00 $ 118,230 1.00 $ 120,758 1.00 $ 115,337
10036100 61010 100 GE-30 LIBRARYAIDE 1.00 $ 67,241 1.00 $ 68,249 1.00 $ 70,463
10036100 61010 100 475 GE-30 ADMINISTRATIVE ASSISTANT 1.00 $ 65,960 1.00 $ 67,029 1.00 $ 69,792
Total 3.00 $ 251,431 3.00 $ 256,036 3.00 $ 255,592
Library Administration-PT
CONFIDENTIAL ACCOUNT
10036100 61020 100 3,300 GE-25 CLERK 0.63 $ 27,417 0.63 $ 28,095 0.63 $ 29,270
10036100 61020 NA-28 CLERICALASSISTANT 0.25 $ 6,713 0.25 $ 6,812 0.25 $ 7,031
Total 0.88 $ 34,130 0.88 $ 34,907 0.88 $ 36,301
Adult Services-FT
10036200 61010 100 7900 GE-30 LIBRARYAIDE 3.00 $ 194,199 3.00 $ 200,197 3.00 $ 199,301
10036200 61010 100 8020 GE-32 LIBRARIAN I 4.00 $ 288,187 4.00 $ 294,093 4.00 $ 301,602
10036200 61010 100 8100 GE-34 LIBRARIAN II 1.00 $ 80,159 1.00 $ 80,534 1.00 $ 84,807
Total 8.00 $ 562,545 8.00 $ 574,824 8.00 $ 585,710
Adult Services-PT
10036200 61020 100 8070 GE-32 LIBRARIAN I 0.07 $ 4,162 0.07 $ 3,996 0.07 $ 4,114
10036200 61020 100 NA-24 LIBRARY CLERK 0.38 $ 8,410 0.38 $ 8,529 0.38 $ 8,807
10036200 61020 100 7900 GE-30 LIBRARYAIDE 1.00 $ 51,109 1.00 $ 51,104 1.00 $ 58,539
Total 1.45 $ 63,681 1.45 $ 63,629 1.45 $ 71,460
Youth Services-FT
10036210 61010 100 8100 GE-34 LIBRARIAN II 1.00 $ 80,772 1.00 $ 82,145 1.00 $ 84,807
10036210 61010 100 7900 GE-30 LIBRARYAIDE 3.00 $ 176,716 3.00 $ 169,888 3.00 $ 184,053
Total 4.00 $ 257,488 4.00 $ 252,033 4.00 $ 268,860
Youth Services-PT
10036210 61020 100 7900 GE-30 LIBRARYAIDE 0.69 $ 37,342 0.69 $ 39,427 0.69 $ 40,492
10036210 61020 100 7750 NA-24 LIBRARY CLERK 2.57 $ 56,588 2.57 $ 57,014 2.57 $ 58,477
Total 3.26 $ 93,930 3.26 $ 96,441 3.26 $ 98,969
Circulation Services-FT
10036220 61010 100 GE-33 CIRCULATION MANAGER 1.00 $ 69,001 1.00 $ 74,507 1.00 $ 80,441
Total 1.00 $ 69,001 1.00 $ 74,507 1.00 $ 80,441
Circulation Services-PT
10036220 61020 100 7750 NA-24 LIBRARY CLERK 1.00 $ 21,439 1.00 $ 21,919 1.00 $ 22,680
10036220 61020 100 GE-27 LEAD LIBRARYASSISTANT 0.63 $ 30,205 0.63 $ 31,347 0.63 $ 34,805
10036220 61020 100 7850 GE-25 LIBRARYASSISTANT 6.30 $ 269,218 5.30 $ 227,237 6.30 $ 282,263
Total 7.93 $ 320,862 6.93 $ 280,503 7.93 $ 339,748
Information Technology-FT
10036440 61010 100 GE-33 LEADAPPL/NETWORKANALY 1.00 $ 75,252 1.00 $ 77,143 1.00 $ 79,653
10036440 61010 100 GE-27 MAKERSPACE ASSISTANT - $ - - $ - 1.00 $ 58,334
Total 1.00 $ 75,252 1.00 $ 77,143 2.00 $ 137,987
Information Technology-PT
INFORMATION SERVICES
10036440 61020 100 NA-38 INTERN 0.50 $ 13,718 0.50 $ 13,926 0.50 $ 14,376
10036440 61020 100 GE-29 USER SUPPORT SPECIALIST 1.00 $ 59,016 1.00 $ 50,356 1.00 $ 54,836
10036440 61020 100 GE-25 LIBRARYASSISTANT 1.00 $ 44,318 2.00 $ 96,805 - $ -
Total 2.50 $ 117,052 3.50 $ 161,087 1.50 $ 69,212
Maintenance-FT
MAINTENANCE WORKER-
10036300 61010 100 2200 GE-27 LIBRARY 1.00 $ 55,693 1.00 $ 56,503 1.00 $ 58,334
10036300 61010 100 1400 GE-25 CUSTODIAN-LIBRARY 1.00 $ 50,028 1.00 $ 6,132 1.00 $ 42,122
Total 2.00 $ 105,721 2.00 $ 62,635 2.00 $ 100,456
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Maintenance-PT
10036300 61020 100 1400 GE-25 CUSTODIAN-LIBRARY 0.13 $ 5,844 0.13 $ 50,752 0.13 $ 6,464
Total 0.13 $ 5,844 0.13 $ 50,752 0.13 $ 6,464
James Mutschler Trust-PT
29536496 61020 295 MARKETING COORDINATOR 0.50 $ 34,650 0.50 $ 28,439 — $ —
Total 0.50 $ 34,650 0.50 $ 28,439 — $ —
TOTAL LIBRARY DEPARTMENT 35.65 $1,991,587 35.65 $2,012,936 35.15 $2,051,200
-48-
Capital Improvement Projects by Department/Division
LIBRARY
CIP FY 19 Actual FY 20 Actual FY 21 Adopted FY 22 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1022652 LIBRARY GENERATOR 150
1022712 REPLACE WATER LINE LIBRAR 48,667 115,671 71,835 —
3501187 LIBRARY ROOF REPLACEMENT
3501681 REPLACE SIDEWALK&STEPS 40,953
3501787 LIBRARY HVAC MAINT 3,455
3502006 LiBRARY LANDSCAPING 100,202
3502521 HVAC HANDLING LTNITS
3502712 REPLACE WATER LINES 26,033 25,367
3502743 LIMESTONE OVERHANG E&R 1,500 8,420
3502835 UNDERGROUND TANK LIBRARY 59,379
LIBRARY TOTAL 117,303 152,913 231,416 0
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Airport
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AIRPORT DEPARTMENT
FY 2021 FY 2022 FY 2023 From FY 022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 1,386,447 1,542,302 1,657,126 7.4 %
Supplies and Services 1,568,039 2,220,460 2,263,444 1.9 %
Machinery and Equipment 16,449 188,576 217,670 15.4 %
Total 2,970,935 3,951,338 4,138,240 4.7 %
Abated Debt 2,237,817 296,712 266,821 (10.1)%
Total Expense 5,208,752 4,248,050 4,405,061 3.7 %
Resources
Federal Relief Grants 294,422 296,712 266,821 (10.1)%
Operating Revenue 3,110,700 3,450,867 3,724,314 7.9 %
Total Revenue 3,405,122 3,747,579 3,991,135 6.5 %
Total Property Tax Support 1,803,630 500,471 413,926 (86,545)
Percent Increase (17.3)%
Percent Self Supporting 103.4 % 89.0 % 91.3 %
Personnel -Authorized FTE 19.16 19.16 19.77
Improvement Package Summary
1 of 2
This improvement request is for an additional 1.0 FTE Full Time Assistant FBO Supervisor (GE-30) to
ensure supervisory coverage for the Fixed Base Operations (FBO). This position would decrease the
part-time line service worker (NA-44) by 0.39 FTE. Fuel sales and aircraft operations have been
increasing each year, as well as the potential for aircraft incidents. This person would be responsible for
training part-time staff in fueling and aircraft safety procedures.
Related Cost: $ 56,777 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0223 0.23%
Activity: Airport Admin
2 of 2
This improvement request is for changing the position title from Line Service Worker at the Terminal
Building to Custodian. The current employee does all of the cleaning and other custodial duties at the
Terminal Building. This would just change the title of this position to accurately describe the duties being
conducted.
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Related Cost: $ 9,016 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0035 0.04%
Activity: Airport Admin
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022. The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$17,724 or 3.04°/o.
4. Overtime expense is $113,274 and decreased from FY 2022. FY 2021 actual was $93,662. This
is based on 5 year average.
5. During FY 2022, FTEs remain consistent with prior year; however, the following personnel
changes were approved:
a. The Operations/Maintenance Supervisor position was replaced with the Assistant Airport
Director position and remained at GE-35 (+$0).
b. The Airport Manager was replaced with the Airport Director position with a grade
increase from GE-41 to GE-43 (+$8,085).
c. Part-Time Line Service Workers were reclassified from NA-27 to NA-44 beginning on
January 1, 2022. All current employees were adjusted (+$15,825).
Supplies & Services
6. Property Maintenance increased from $47,890 in FY 2022 to $52,853 in FY 2023. FY 2021
actual was $52,854.
7. Electricity decreased from $146,339 in FY 2022 to $133,050 in FY 2023 based on FY 2021
actual plus 16%.
8. General Liability increased from $79,735 in FY 2022 to $99,267 in FY 2023, increased based on
FY 2022 actual.
9. Contractor Services is unchanged from $70,000 in FY 2022 to $70,000 in FY 2023. This line
item represents the annual runway/taxiway painting. The Airport has two runways.Airfield
painting is completed each year with one, out of the two runways, completed yearly and the
remaining runway completed the following year.
10. Motor Vehicle Fuel decreased from $266,128 in FY 2022 to $256,383 in FY 2023. FY 2021
actual was $153,631. Motor Vehicle Fuel expense includes both fuel purchased forAirport
vehicle usage and fuel sales to Airport tenants. In FY 2021 there was a net revenue of
$11,298. In FY 2022 there was a projected net fuel revenue of$6,335. In FY 2023 there is a
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projected net revenue of$22,851. FY 2023 estimated usage is as follows:Airport Administration
is 158 gallons, Operations and Maintenance is 4,841 gallons and FBO Operations is 95,959
gallons (includes fuel sold to Airport tenants).
11. Aviation Fuel expense increased from $1,060,913 in FY 2022 to $1,146,319 in FY 2023. FY
2023 is based on a 3-year average of aviation fuel sold. This line item is offset by Fuel Flow
revenue. The purchase of Aviation Fuel is offset by Aviation Fuel Sales. FY 2021 actual Aviation
Fuel Sales was $1,502,525 with a net revenue of$761,608; FY 2022 budgeted Aviation Fuel
Sales was $1,725,188; however, the projected net revenue is $500,900 due to a reduction in air
travel due to COVID-19. FY 2023 budgeted Aviation Fuel Sales is $1,997,489 with projected net
revenue of$851,170.
12. Aviation Fuel Flow increased from $118,048 in FY 2022 to $142,857 in FY 2023. FY 2021
actual was $130,065. FY 2023 based on a 3-year average of aviation fuel sold. This line item is
offset by Fuel Flow revenue.
13. Promotion is $91,793 in FY 2023 and is unchanged from $91,793 in FY 2022. FY 2021 actual
was $68,375. Fixed Base Operations promotion of$2,877 is unchanged from FY 2022.
The history of promotion spending is as follows:
Air Service Development Total Budgeted
Fiscal Year Property Tax Program* Promotion
2023 $ 91,973 $ - $ 91,973
` 2022 $ 91,973 $ i - $ 91,973
2021 $ 91,973 $ - $ 91,973
, 2020 $ 91,793 $ _ 35,000 $ 126,793
2019 $ 75,151 $ 15,000 $ 90,151
, 2018 $ 115,960 $ _ 28,000 $ 143,960
2017 $ 95,250 $ 25,000 $ 120,250
' 2016 $ 92,990 $ _ - $ 92,990
2015 $ 115,730 $ - $ 115,730
' 2014 $ 119,669 $ - - $ 119,669
2013 $ 105,026 $ - $ 105,026
� 2012 $ 130,090 $ � - $ 130,090
2011 $ 134,147 $ 20,000 $ 154,147
Total Promotion $ 1,351,725 $ 123,000 $ 1,474,725
*In FY2020 the name of this grant changed from the Air Service Sustainment Grant to
the Air Service Development Program.
Machinery & Equipment
14. Equipment Replacements for FY 2023 includes ($217,670):
Airport Machinery and Equipment
Airport Administration
Smart Phone (4) $ 1,400
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Airport Machinery and Equipment
Fixed Base Operations
Smart Phone (1) $ 350
Aircraft Towbars $ 1,500
Handheld Radios $ 1,200
Fuel Pump $ 9,800
Fuel Truck $ 155,000
Safety Equipment $ 220
Shop Equipment $ 200
Airport Operations
Smartphones (3) $ 1,050
Shop Equipment $ 3,000
Airfield Signage $ 5,500
Safety Equipment $ 1,000
Handheld Radios $ 600
Security Cameras and Terminal Monitors $ 11,700
Terminal Building Maintenance
Shop Equipment $ 150
Manual Air Stairs $ 25,000
Total $ 217,670
15. FY 2023 annual debt service includes the following ($266,821), which will be paid for with
General Fund offset by Federal Relief Grants:
Debt Final Call
Amount Series Source Purpose Payment Date
$ 44,100 2021A PFC New Terminal PFC (2014B) 2034 2028
$ 28,425 2017A Sales Tax 20% Refunding Airports 2030 2025
$ 136,954 2021 B PFC New Terminal (2012C) 2032 2028
$ 7,435 2021A Sales Tax 20% Airport ST 20% 10 Yr (2014B) 2034 2028
$ 5,352 2021A Sales Tax 20% Airport ST 20% 15 Yr (2014B) 2034 2028
$ 44,555 2016C Sales Tax 20% Roads/Apron/Parking 2036 2024
$266,821 Total Airport Annual Debt Service
Revenue
16. TSA Rent is increased from $49,495 in FY 2022 to $49,630 in FY 2023. This is based on FY
2021 actual.
17. Car Rental increased from $36,000 in FY 2022 to $54,000 in FY 2023. This is based on FY
2021 actual and represents 10% of gross revenue for car rentals.
18. American decreased from $79,000 in FY 2022 to $62,000 in FY 2023. This line item represents
rent ($45,891) and landing fees ($25,550).
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19. Aircraft Service fees increased from $41,400 in FY 2022 to $69,616 in FY 2023 based on FY
2021 actual of$69,616. Aircraft Service Fees decreased in FY 2022 based on anticipated
reduced revenue due to an industry estimated gradual recovery in air traffic.
20. Aviation Fuel Sales increased from $1,725,188 in FY 2022 to $1,997,489 in FY 2023. FY 2023
is based on a 3 year average. Aviation Fuel is the expense line item used for purchasing this
fuel for resale.
21. Auto Gas Fuel Sales increased from $275,389 in FY 2022 to $279,234 in FY 2023. FY 2023 is
based on a 3 year average. Motor Vehicle Fuel is the expense line item used for purchasing this
fuel.
22. Farm Land Rent is unchanged from $125,782 in FY 2022 to $125,782 in FY 2023 based on FY
2021 actual of$125,782. In FY 2019 the Airport bid this out and the three-year contract
increased. This is based on a 3 year contract which expires 12-31-2021.
23. Army Reserve Center lease is $45,000 in FY 2023 and is unchanged from $45,000 in FY 2022.
24. University of Dubuque lease increased from $155,168 in FY 2022 to $165,000 in FY 2023 due
to the annual CPI adjustment per lease contract.
25. Fuel flow increased from $118,048 in FY 2022 to $142,857 in FY 2023. Fuel Flow increased in
FY 2022 based on a 3 year average of aviation fuel sold. This line item is offset by Aviation Fuel
Flow Expense.
Miscellaneous
26. The Airport Department budget with abated debt is 91% self-supporting in FY 2023 versus 89°/o
self-supporting in FY 2022.
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DUBUQUE REGIONAL AIRPORT
The Dubuque Regional Airport provides quality, viable, competitive Airport services and facilities while
promoting sustainable economic development within the region.
Airport
Commission
City Manager's Airport
Office Administretion
DubuqueJet Airport Terminal and
Center Operations and Building
Maintenance Maintenance
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DUSUQUE REGIONAL AIRPORT � � ` ��^�
�
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
Airport Gommission Goals
Airport Layout Plan
Airporf h1aster Plan
National Air System Plan
PEaPLE State Air System Plan
Airport Tours to Various Groups _ _.
Annual Airport Open House � �` `� - -
EARYoung Eagles Flights ��'�� �
North American Trainers Assoc. }
Formatian Clinic[NATA)
, �.
U�for Kids Program ""tzT�"
Annual Legislati�e Staffers Visit
PARTN E RS H IP5
Airports Gouncil International-North America[AGI-NA)
American Airlines Group
American Association of Airport Executives(AAAE)
�u6uque Area Chamber of Commerce
❑ubuque County DepartmenYs
Experimental Aircraft Association(EAA}
Greater�ubuque Development Carp [G�DC}
lowa Public Airports Association(IPAA)
Local Area Business Partnerships
Table Nlound School
Tra�el�ubuque
Llniversity of�uauque Aviation Program
—59—
DUBUQUE REGIONAL AIRPORT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 19.16 19.16 19.77
Resources and Property Tax Support
$4000000
$3500000
$3000000
$2500000
$2000000
$1500000
$1000000
$500000
$0
Passenger Facility Sales Tax Operating Revenue Property Tax
Charge Support
� FY 2021 FY 2022 FY 2023
The Airport is supported by 19.77 full-time equivalent employees, which accounts for only 37.62% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
3.70% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$1,386,447
Employee Expense 1,542,302
$1,657,126
$1,568,039
Supplies and Services $2,220,460
$2,263,444
$16,449
Machinery and Equipment $188,576
$217,670
$2,237,817
Debt Service $296,712
$266,821
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
FY 2021 FY 2022 � FY 2023
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DUBUQUE REGIONAL AIRPORT
Mission & Services �
The Dubuque Regional Airport is owned by the City of Dubuque and is operated and managed by an
Airport Commission as a department of the City of Dubuque. Responsibilities include management and
control of all Airport employees, facilities, property and legislative priorities.
The Airport tenants include commercial airline service with American Airlines providing regional jet
service through Chicago O'Hare International Airport and leisure flights with Sun Country Airlines to
Laughlin, NV and Gulfport/Biloxi, MS. The University of Dubuque fields a fleet of approximately 26 light
aircraft and 5 helicopters for their aviation program. Multiple local companies base their corporate
aircraft fleet at the Airport while other smaller general aviation aircraft are based locally and have
aircraft maintenance services provided by a privately-owned company.
Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $437,181 $541,579 $575,564
Resources $769,612 $783,636 $805,268
Administration Position Summary
FY 2023
Airport Director 1.00
Assistant Airport Director 1.00
Accountant 0.75
Marketing Coordinator 0.70
Total Full-Time Equivalent Employee's 3.45
Performance Measures
,� Activity Objective: Promote the high-quality of Airport services and expand the number of Airport
outreach events to large groups.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
#of Attendees at Open House/July 3rd N/A 2,000 Cancelled 1,500 N/A
Aircraft Viewing-weather dependent
#of Attendees at University of Dubuque N/A 325 Cancelled Cancelled N/A
Breakfast-weather dependent
#of Attendees at Experimental Aviation N/A 1264 Cancelled Cancelled N/A
Aircraft Breakfast-weather dependent
#of Attendees at University of Dubuque
Fun Run on the Runways-weather N/A Cancelled 226 250 N/A
dependent
City Council GoaL• Connected Community
� Activity Objective: Continue to stabilize and expand commercial airline service for the Tri-State
region to meet existing and future passenger traffic needs.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
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#of Commercial Airline Meetings N/A 2 4 6 N/A
#of Commercial Airline Passenger N/A 26,895 9,226 20,000 N/A
Enplanements
. . . - . . . . .
� Activity Objective: Continue to stabilize and expand corporate and business aircraft facilities for
customer needs.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
#of Large Corporate Hangars N/A 14 14 14 N/A
% of Occupancy of Large Corporate N/A 100% 100% 100% N/A
Hangars
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DUBUQUE REGIONAL AIRPORT
Mission & Services
The Airport Commission operates the Dubuque Jet Center which offers a Fixed Based Operation (FBO)
to assist with all general aviation needs. The FBO normally operates 17 hours a day (24 hours with
notice) providing sales of aviation fuel, ground handling, hangaring and concierge services for general
aviation, corporations, and the commercial airlines. The FBO makes arrangements for catering, car
rental, hotels, chartering services, recommends places to visit, restaurants to dine, directions to local
facilities and attractions, as well as calls for reservations and shuttles.
Dubu ue Jet Center Fundin Summa
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $1,491,941 $1,993,653 $2,328,607
Resources $1,847,068 $2,161,577 $2,466,020
Dubu ue Jet Center Position Summa
FY 2023
Fixed Base Operations Supervisor 1.00
Asst. Fixed Base Operations Supervisor 2.00
Accountant 0.25
Line Service Worker 3.66
Customer Service Re 1.50
Total Full-Time E uivalent Em lo ees 8.41
Performance Measures
City Council Goal: Financially Responsible, High Performance Organization
� Activity Objective: Continue to be financially responsible by increasing yearly aviation fuel sales
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Gallons of Aviation Fuel Sold N/A 475,445 385,293 475,513 N/A
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DUBUQUE REGIONAL AIRPORT
Airport Operations and Maintenance
Overview
Dubuque Regional Airport Operations and Maintenance Staff provide an airport which is open to the flying
public year-round by ensuring Airport safety and compliance and is responsible for meeting FAA Part 139
compliance standards for all the runways, taxiways, navigational aids, fueling agents, firefighting, parking
areas and roadways, as well as ensuring compliance with EPA, OSHA, DNR, FCC, NFPA, Spill Prevention
Control Program and Storm Water Pollution Prevention Plan,ADA, and TSA requirements.
24-hour coverage is provided by three Operations Specialists whose duties include aircraft rescue and
firefighting services (ARFF), medical first responder and security services for certified air carriers.Airport
Maintenance is responsible for maintaining the Airport in an operationally safe, secure, and efficient manner
by providing for the maintenance of runways and taxiways, parking lots, entrance road, supervision of farm
lease operations, weed and grass control, snow/ice removal on both landside and airside areas including all
Airport owned buildings, aircraft hangars and the Commercial Airline Terminal.
The Airport is required to have an annual FAA inspection for Part 139 compliance. This incorporates
everything the Airport can control such as pavement conditions, maintenance, emergency procedures,
lighting, navigational aids, and equipment to maintain these items as well as all the buildings necessary to
house equipment and staff. The Airport is unable to control outside influences such as aircraft arrivals and
departures.
Operations and Maintenance Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $856,469 $1,123,803 $972,672
Resources $494,020 $505,654 $453,026
Operations and Maintenance Position Summary
FY 2023
Airport Operations Specialist 3.00
Mechanic 1.00
Maintenance Worker 3.00
Custodian 0.68
Laborer 0.23
Total FT Equivalent Employees 7.91
Performance Measures
� Activity Objective: Promote the high-quality of Airport services and expand the number of Airport
facilities tours to Tri-State area Preschools, Schools, Boy/Girl Scouts and other groups.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
#of Airport Tours Given N/A 15 0 15 N/A
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ecommen e pera ing evenue u ge - epar men o a
51 -AIRPORT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
252 43ll0 INVESTMENT EARNINGS 3,886 1,940 3,886 1,940
100 43238 AIRCRAFT SERVICE FEE 64,686 69,616 41,400 69,616
100 43242 RENT,FARM LAND 125,782 125,782 125,782 125,782
100 43251 RENTS&CONCESSIONS 22,128 57,678 33,940 50,678
100 43253 PROMOTION ITEMS 13 10 13 0
100 43255 VENDING MACH COMMISSION 2,876 1,733 800 2,400
100 43257 RENTAL,TRAILER LOT 2,640 2,640 2,640 2,640
100 43270 ARMY RESERVE RENT 45,000 45,000 45,000 45,000
100 43271 T HANGAR RENT 77,070 75,393 75,000 78,000
100 43272 TSA RENT 49,494 45,404 49,495 49,630
100 43273 KONRARDY PROPERTIES 0 1,348 4,200 5,391
100 43275 CAR RENTAL 86,828 34,845 36,000 54,000
100 43276 FAA OFFICE RENT 16,718 4,124 0 0
100 43278 A.Y.MCDONALD 5,423 5,423 5,423 5,900
100 43279 UNNERSITY OF DUBUQUE 143,719 165,397 155,168 165,000
100 43280 LANDING FEES 4,425 2,286 4,100 2,286
100 43281 COTTINGHAM AND BUTLER 0 6,407 7,688 7,980
100 43283 AIRLINE STORAGE/UPLIFT 31,577 5,766 17,240 16,000
100 43285 AMERICAN EAGLE 63,161 59,747 79,000 62,000
100 43286 HANGARING,GEN.AVIATION 106,464 93,650 91,000 93,650
100 43287 MAINT HANGAR RENT 19,875 19,868 19,875 20,820
100 43289 MGI AIR 0 5,453 10,769 11,803
100 43290 CORPORATE HANGAR 97,094 66,363 68,325 57,400
100 43291 COMMF,RCIAL LAND RF.NT 15,297 15,364 15,364 16,183
43 USE OF MONEY AND PROPERTY-Total 984,155 911,237 � 892,108 � 944,099
100 44177 FEDERAL-CARES ACT 0 274,162 296,712 241,148
44 INTERGOVERMENTAL -Total � 0 274,162 � 296,712 � 241,148
100 45701 STATE GRANTS 24,498 22,459 48,000 25,000
45 STATE GRANTS -Total � 24,498 22,459 * 48,000 * 25,000
100 51178 CREDITCARDFEE (11,351) (10,075) (11,351) (10,075)
100 51340 LONG-TERM PARKING FEES 360 180 360 0
100 51505 PUBLIC SAFETY 59,850 79,800 79,800 79,800
100 51510 AVIATION FUEL SALES 1,979,798 1,502,525 1,725,188 1,997,489
100 51515 AUTO GAS FUEL SALES 274,015 164,930 275,389 279,234
100 51520 OIL 1,772 684 534 1,333
100 51525 FUEL FLOW 138,720 130,065 118,048 142,857
252 51535 RENTAL CAR FEE 46,569 20,058 30,000 30,000
100 51540 CHARTERS GROLJND HANDLING 31,789 15,600 19,200 15,600
100 51926 PILOT SUPPLIES 84 0 84 0
100 51963 CATERWG 4,323 3,189 2,280 500
51 CHARGES FOR SERVICES -Total 2,525,928 1,906,956 2,239,532 2,536,738
100 53201 REFUNDS 21 336 0 0
100 53605 MISCELLANEOUS REVENUE 0 19 0 0
100 53620 RF.IMBURSF.MF.NTS-GF,NERAL 18,488 9,729 8,401 9,269
53 MISCELLANEOUS -Total 18,510 10,084 8,401 9,269
100 54107 VEHICLE SALES 0 7,800 0 0
400 54210 GO BOND PROCEEDS 0 1,906,215 0 0
400 54220 BOND DISCOLTNT 0 51,531 0 0
54 OTHER FINANCING SOURCES -Total ; 0 1,965,546 + 0 ; 0
400 59100 FR G6NRRAL 309,346 294,422 296,712 266,821
400 59350 FR SALES TAX CONSTRUCTION 12,502 0 0 0
400 59391 FR PASSENGER FACILITY 34,567 0 0 0
59 TRANSFER IN AND INTERNAL -Total 356,415 294,422 296,712 266,821
AIRPORT -Total 3,909,506 5,384,866 3,781,465 4,023,075
-65-
Recommended Operating Expenditure Budget - Department Total
51 -AIRPORT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TiME EMPLOYEES 768,146 724,911 770,239 861,085
100 61020 PART-TIME EMPLOYEES 201,305 191,263 231,317 243,949
100 61030 SEASONAL EMPLOYEES 3,428 0 8,025 8,284
100 61050 OVERTIME PAY 111,505 93,662 134,775 113,274
100 61071 HOLIDAY PAY-OVERTIME 1,732 484 0 0
100 61079 VACATION SUPPLEMENT COV1D 559 0 0 0
100 61083 COVIDI9 EMP NON-WORK 11,857 0 0 0
100 61084 ISOLATION ORDER 0 2,540 0 0
100 61085 SELF QUARANTINE HEALTH 1,496 284 0 0
100 61086 SYMPTOMSSEEKDIAGNOSIS 0 2,104 0 0
100 61088 SCHOOUDAYCARE CLOSED 1,118 0 0 0
100 61091 SICK LEAVE PAYOFF 2,611 2,887 6,818 6,818
100 61092 VACATION PAYOFF 2,240 338 0 0
100 61096 50%SICK LEAVE PAYOUT 4,099 5,390 3,250 5,390
100 61310 IPERS 103,068 95,960 108,200 115,627
100 61320 SOCIAL SECURITY 81,341 75,438 87,929 94,643
100 61410 HEALTH INSURANCE 130,032 147,552 156,384 174,108
100 61415 WORKMENS'COMPENSATION 37,938 39,361 31,273 29,632
100 61416 LIFE INSURANCE 630 615 733 664
100 61645 TOOL ALLOWANCE 200 200 200 200
100 61655 CAR ALLOWANCE 1,052 1,807 1,800 1,800
100 61660 EMPLOYEE PHYSICALS 1,358 1,652 1,359 1,652
61-WAGES AND BENEFITS 1,465,717 1,386,447 1,542,302 1,657,126
100 62010 OFFICE SUPPLIES 1,537 386 986 385
100 62011 UNIFORM PURCHASES 2,843 565 2,793 1,820
100 62013 UNIFORM MAINTENANCE 313 419 313 419
100 62030 POSTAGE AND SHIPPING 510 860 437 878
100 62032 FLAGS 1,096 115 1,027 117
100 62050 OFFICE EQUIPMENT MAINT 0 120 0 122
100 62060 O/E MAINT CONTRACTS 8,185 5,666 6,830 6,720
100 62061 DP EQUIP.MAINT CONTRACTS 21,637 15,229 17,606 5,461
100 62062 JANITORIAL SUPPLIES 12,858 8,617 9,576 8,789
100 62064 ELECTRICAL SUPPLIES 10,975 4,016 8,981 4,097
100 62090 PRINTING&BINDING 176 0 170 179
100 62110 COPYING/REPRODUCTION 1,151 822 1,224 1,300
100 62130 LEGAL NOTICES&ADS 3,380 256 782 256
100 62140 PROMOTION 89,835 68,375 91,793 91,793
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 5,981 8,695 6,001 8,868
100 62190 DUES&MEMBERSHIPS 3,768 1,438 3,370 1,467
100 62204 REFUNDS 0 12,635 0 0
100 62206 PROPERTY INSURANCE 29,801 24,924 38,639 34,744
100 62208 GENERAL LIABILITY INSURAN 73,377 75,497 79,735 99,267
100 62211 PROPERTY TAX 2,016 2,572 2,056 2,623
100 62310 TRAVEL-CONFERENCES 9,622 1,245 5,840 5,840
100 62320 TRAVEL-CiTY BUSINESS 2,687 25 3,650 3,650
100 62340 MILEAGE/LOCAL TRANSP 740 0 450 450
100 62360 EDUCATION&TRAINING 19,738 2,805 7,150 7,150
100 62411 UTILITY EXP-ELECTRICITY 139,370 114,557 146,339 133,050
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Recommended Operating Expenditure Budget - Department Total
51 -AIRPORT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62412 UTILITY EXP-GAS 18,724 16,614 18,724 27,920
100 62418 UTILITY EXP-REFUSE 4,570 4,733 4,664 4,958
100 62421 TELEPHONE 8,928 7,964 11,707 9,628
100 62431 PROPERTY MAINTENANCE 44,307 52,854 47,890 52,853
100 62436 RENTAL OF SPACE 10,132 3,743 7,740 3,763
100 62438 FIRE SUPPRESSION 6,747 1,102 6,746 4,050
100 62511 FUEL,MOTOR VEHICLE 261,305 153,631 266,128 256,383
100 62514 FUEL,AVIATION 1,186,032 740,917 1,060,913 1,146,319
100 62515 FUEL,AVIATION-FLOW 138,720 130,065 118,048 142,857
100 62516 FUEL,AVIATION-STORAGE 2,080 597 2,463 1,829
100 62521 MOTOR VEHICLE MAINT. 25,566 10,821 29,071 11,039
100 62528 MOTOR VEH.MAINT.OUTSOUR 107 287 2,718 2,718
100 62611 MACH/EQUIP MAINTENANCE 32,033 36,290 36,889 36,290
100 62615 MACH/EQUIP MAINT.OUTSOUR 509 2,891 1,000 2,891
100 62627 CAMERA MAiNTENANCE 0 0 2,448 0
100 62636 D&ICING PRODUCTS 22,214 25,622 38,000 25,622
100 62642 FOOD PRODUCTS 3,614 2,685 3,614 0
100 62645 SPECIAL EVENTS 2,500 0 0 0
100 62649 BEVERAGE/ICE 1,970 1,282 2,376 1,876
100 62663 SOFTWARE LICENSE EXP 0 2,736 0 2,736
100 62664 LICENSE/PERMIT FEES 112 72 112 72
100 62667 DATA SERVICES 1,712 2,160 2,104 2,160
100 62681 LUBRICATiON PRODUCTS 946 2,044 946 2,044
100 62691 AIR SHOW EXPENSE 1,770 452 1,891 2,500
100 62696 OUTSIDE COLLECTOR EXPENSE 394 0 0 0
100 62710 CONTRACTOR SERVICES 50,588 0 70,000 70,000
400 62721 FINANCIAL CONSULTANT 0 3,993 0 0
100 62726 AUDIT SERVICES 2,700 6,200 2,600 6,386
100 62731 MISCELLANEOUS SERVICES 116 0 0 0
400 62731 MISCELLANEOUS SERVICES 0 7,061 0 0
100 62733 CONTRACT CUSTODIAL 0 0 3,500 3,500
100 62734 SPEAKERS/PROGRAMS 0 0 0 8,500
100 62736 CATERING SERVICES 0 0 0 2,685
100 62747 MACH/EQUIPMENT RENTAL 450 385 420 420
100 62761 PAY TO OTHER AGENCY 5,045 1,000 12,000 12,000
100 62767 ENVIRON.TESTING/MON. 0 0 30,000 0
62-5UPPLIES AND 5ERVICES 2,275,485 1,568,039 2,220,460 2,263,444
100 71211 DESKS/CHAIRS 290 0 3,400 0
100 71227 SIGNAGE 1,924 5,547 5,000 5,500
100 71313 TRACTOR-REPLACEMENT 0 0 45,350 0
100 71314 TRUCK-REPLACEMENT 78,564 0 0 155,000
100 71410 SHOP EQUiPMENT 4,921 4,174 3,350 3,350
100 71416 PLOWS 0 0 7,200 0
100 71511 PUMPS 0 0 0 9,800
100 71550 MISCELLANEOUS EQUIPMENT 0 0 52,240 25,000
100 71611 MOWING EQUIPMENT 0 0 52,716 0
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Recommended Operating Expenditure Budget - Department Total
51 -AIRPORT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71619 OTHER MAINT.EQUIPMENT 0 0 1,500 1,500
100 72ll3 OTHER SAFETY EQUiPMENT 28,884 2,805 1,220 1,220
100 72310 CONCESSION EQUIPMENT 0 50 0 0
100 72410 PAGER/RADIOEQUIPMENT 2,133 1,898 2,400 1,800
100 72417 CAMERA RELATED EQUIPMENT U,212 0 14,200 11,700
100 72418 TELEPHONE RELATED 113 1,975 0 2,800
71-EQUiPMENT 134,041 16,449 188,576 217,670
400 74111 PRINCIPAL PAYMENT 261,043 2,147,625 212,105 213,517
400 74112 INTEREST PAYMENT 95,372 90,192 84,607 53,304
74-DEBT SERVICE 356,415 2,237,817 296,712 266,821
51-AIRPORT TOTAL 4,231,659 5,208,752 4,248,050 4,405,061
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Recommended Expenditure Budget Report by Activity & Funding
Source
51 -AIRPORT
AIRPORT ADMIN. -51100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,054 2,800 1,400
SUPPLIES AND SERVICES 100,192 131,849 143,924
WAGES AND BENEFITS 335,935 406,930 430,240
AIRPORT ADMIN. 437,181 541,579 575,564
FBO OPERATION -51200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 3,094 3,120 168,270
SUPPLIES AND SERVICES 1,123,542 1,574,724 1,653,157
WAGES AND BENEFITS 365,305 415,809 507,180
FBO OPERATlON 1,491,941 1,993,653 2,328,607
AIRPORT OPERATIONS -51300
FUNDING SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 2,237,817 296,712 266,821
SUPPLIES AND SERVICES 11,054
AIRPORT OPERATIONS 2,248,870 296,712 266,821
AIRPORT OPERATIONS -51400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 12,196 130,266 22,850
SUPPLIES AND SERVICES 181,589 301,802 270,571
WAGES AND BENEFITS 662,685 691,735 679,251
AIRPORT OPERATIONS 856,469 1,123,803 972,672
TERMINAL,BLDG MAINT. -51700
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 106 52,390 25,150
SUPPLIES AND SERVICES 151,664 212,085 195,792
WAGES AND BENEFITS 22,521 27,828 40,455
TERMINAL,BLDG MAINT. 174,291 292,303 259,996
AIRPORT TOTAL $5,208,752 $4,248,050 $4,405,061
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
51 AIRPORT DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3250 GE-41 AIRPORT DIRECTOR 1.00 $107,881 1.00 $ 129,171 - $ -
100 3250 GE-43 AIRPORT DIRECTOR - $ - - $ - 1.00 $ 141,454
100 1995 GE-35 ASSISTANTAIRPORT DIRECTOR 1.00 $ 67,589 1.00 $ 88,294 1.00 $ 91,160
100 1875 GE-33 FBO SUPERVISOR 1.00 $ 77,510 1.00 $ 68,556 1.00 $ 71,154
100 GE-30 ASSISTANT FBO SUPERVISOR 1.00 $ 65,320 1.00 $ 66,949 2.00 $ 123,284
100 460 GE-30 ACCOUNTANT 1.00 $ 67,241 1.00 $ 68,251 1.00 $ 70,464
100 2525 GD-10 MECHANIC 1.00 $ 58,142 1.00 $ 58,142 1.00 $ 58,142
100 2205 GD-06 MAINTENANCE WORKER 3.00 $167,518 3.00 $ 172,178 3.00 $ 177,753
100 1875 NA-13 AIRPORT OPER SPECIALIST 3.00 $129,677 3.00 $ 125,721 3.00 $ 127,674
TOTAL FULL TIME EMPLOYEES 12.00 $740,878 12.00 $ 777,262 13.00 $ 861,085
61020 Part Time Employee Expense
100 NA-44 RECEPTIONIST 0.75 $ 28,423 - $ - - $ -
100 GD-03 CUSTODIAN - $ - - $ - 0.68 $ 34,715
100 NA-44 CUSTOMER SERVICE REP 0.75 $ 23,418 1.50 $ 53,417 1.50 $ 55,677
100 236 GE-28 MARKETING COORDINATOR 0.70 $ 40,296 0.70 $ 40,881 0.70 $ 42,211
100 1,927 NA-27 LINE SERVICE WORKER 4.73 $140,315 4.73 $ 137,019 3.66 $ 111,346
TOTAL PART TIME EMPLOYEES 6.93 $232,452 6.93 $ 231,317 6.54 $ 243,949
61030 Seasonal Employee Expense
100 896 NA-27 LABORER 0.23 $ 7,905 0.23 $ 8,025 0.23 $ 8,284
TOTAL SEASONAL EMPLOYEES 0.23 $ 7,905 0.23 $ 8,025 0.23 $ 8,284
TOTALAIRPORT 19.16 $981,235 19.16 $1,016,604 19.77 $1,113,318
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Airport Administration-FT
10051100 61010 100 3250 GE-41 AIRPORT DIRECTOR 1.00 $ 107,881 1.00 $ 129,171 - $ -
10051100 61010 100 3250 GE-43 AIRPORT DIRECTOR - $ - - $ - 1.00 $ 141,454
10051100 61010 100 460 GE-30 ACCOUNTANT 0.75 $ 50,430 0.75 $ 51,188 0.75 $ 52,848
ASSISTANT AIRPORT
10051100 61010 100 1995 GE-35 DIRECTOR 1.00 $ 67,589 1.00 $ 88,294 1.00 $ 91,160
Total 2.75 $ 225,900 2.75 $ 268,653 2.75 $ 285,462
Airport Administration-PT
10051100 61020 100 236 GE-28 MARKETING COORDINATOR 0.70 $ 40,296 0.70 $ 40,881 0.70 $ 42,211
Total 0.70 $ 40,296 0.70 $ 40,881 0.70 $ 42,211
Airport Operations-FT
10051400 61010 100 2525 GD-10 MECHANIC 1.00 $ 58,142 1.00 $ 58,142 1.00 $ 58,142
10051400 61010 100 2205 GD-06 MAINTENANCE WORKER 3.00 $ 167,518 3.00 $ 172,178 3.00 $ 177,753
10051400 61010 100 1875 NA-13 AIRPORT OPER SPECIALIST 3.00 $ 129,677 3.00 $ 125,721 3.00 $ 127,674
Total 7.00 $ 355,337 7.00 $ 356,041 7.00 $ 363,569
Airport Operations-Seasonal and Part-Time
10051400 61030 100 892 NA-27 LABORER 0.23 $ 7,905 0.23 $ 8,025 0.23 $ 8,284
Total 0.23 $ 7,905 0.23 $ 8,025 0.23 $ 8,284
FBO Operation-FT
10051200 61010 100 1875 GE-33 FBO SUPERVISOR 1.00 $ 77,510 1.00 $ 68,556 1.00 $ 71,154
10051200 61010 100 460 GE-30 ACCOUNTANT 0.25 $ 16,811 0.25 $ 17,063 0.25 $ 17,616
100 GE-30 ASSISTANT FBO SUPERVISOR 1.00 $ 65,320 1.00 $ 66,949 2.00 $ 123,284
Total 2.25 $ 159,641 2.25 $ 152,568 3.25 $ 212,054
FBO Operation-PT
10051200 61020 100 1927 NA-27 LINE SERVICE WORKER 4.05 $ 116,944 4.05 $ 113,293 3.66 $ 111,346
10051200 61020 100 2070 NA-44 CUSTOMER SERVICE REP 1.50 $ 51,841 1.50 $ 53,417 1.50 $ 55,677
Total 5.55 $ 168,785 5.55 $ 166,710 5.16 $ 167,023
Terminal Maintenance-PT
10051700 61020 100 1927 NA-27 LINE SERVICE WORKER 0.68 $ 23,371 0.68 $ 23,726 - $ -
10051700 61020 100 GD-03 CUSTODIAN - $ - - $ - 0.68 $ 34,715
Total 0.68 $ 23,371 0.68 $ 23,726 0.68 $ 34,715
TOTAL AIRPORT DEPARTMENT 19.16 $ 987,235 19.16 $1,016,604 19.77 $1,113,318
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Capital Improvement Projects by Department/Division
AIRPORT
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
3901037 CORP HANGAR LED LIGHTING 10,100
3901060 PAVEMENT CONDITION 1NDEX
3901075 ADA COMPLIANT DETECT SFC 70,000
3901439 AIRPORT APRON
3901483 OLD MAINT SHOP DECON 37,500
3901484 SOLARPV SYSTEM 1,199,275
3901485 TERMINAL GEOTHERMAL 35,000
3901488 AIRPORT MASTER PLAN 363,863 178,235
3901489 SNOW BROOM AND BLOWER 943,984
3901497 AIRPORT FENCING/HAZARD ST 2,368 10,000
3901503 ADDTL FUEL STORAGE TANK
3901691 RLTNWAY SENSOR UPDATE 11,008 1,650,704
3901723 AIRPORT IMPROVEMENTS 5,145
3902008 HANGER REPAIRS/REPLACE 20,000 80,000
3902125 PAINT HANGAR EXTERIORS 10,410
3902214 OLD AIRLINE TERM ASSESS 218,051 93,457
3902535 NEW TERM LANDSCAPING 6,328 495
3902602 ELECT FUEL TANK GUAGE SYS 14,507
3902603 FBO HANGAR FLOOR REPLC 55,000
3902661 FBO RESTROOM UPDATE
3902662 AIRPORT STORM DRAIN IMPRO 1,739 1,172
3902664 AIRPORT ASPHALT REPAIR 914 12,750 150,000
3902716 NEW TERM ENTRANCE SIGN
3902751 AIRPORT CAP OLD WELLS 5,780
3902752 AIRPORT JET CENTER DOORS 32,500
3902753 AIRPORT WIRELESS NETWORK 34,384
3902788 AIRPORT CAR WASH - 37,767 70,000 -
3902842 REHAB TAXIWAY A 350,000 3,100,000
3902877 ADDL AV GAS FUEL TANK - 2,236 98,500 -
3902905 RELOC EMRGENCY AIRFIELD 32 149,500
39151900 AIRPORT CAPITAL IMPR. 34,567
AIRPORT TOTAL 1,679,769 1,982,628 848,000 4,586,875
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PROGRAM/ PROJECT
DEPT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
AIRPORT
Public Works
ReconstructTaxiwayA $3,100,000 $5,770,000 $2,830,000 $ - $ - $11,700,000 181
Update Corporate Hangar Lighting to
LED $ 10,100 $ - $ - $ - $ - $ 10,100 182
Replace ADA Compliant Detectable
Warning Surface Pads at Terminal
Parking Lots $ 70,000 $ - $ - $ - $ - $ 70,000 183
Old Maintenance Shop Building
Deconstruction $ 37,500 $ - $ - $ - $ 50,000 $ 87,500 184
Asphalt Pavement Repair $ - $ 175,000 $ - $ 175,000 $ - $ 350,000 185
Corporate Hangar Facilities
Maintenance $ 80,000 $ 60,000 $ - $ - $ - $ 140,000 186
Pavement Condition Study(PCN) $ - $ 79,929 $ - $ - $ 83,925 $ 163,854 187
FBO Hangar Floor Replacement $ 55,000 $ - $ - $ - $ - $ 55,000 188
Construct Solar PV System $1,199,275 $ 403,325 $ - $ - $ - $ 1,602,600 189
Construct Land side Storage Lot $ - $ - $ - $ - $ 74,000 $ 74,000 190
Terminal Geothermal Heat Pump
Replacements $ 35,000 $ - $ - $ - $ - $ 35,000 191
SRE Building Vehicle/Equipment Lift $ - $ 28,000 $ - $ - $ - $ 28,000 192
Storm Drain Improvements $ - $ - $ - $ - $ 20,000 $ 20,000 193
Perimeter Fence Improvements $ - $ - $ 15,000 $ - $ - $ 15,000 194
Public Works $4,586,875 $6,516,254 $2,845,000 $ 175,000 $ 227,925 $14,351,054
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Office of Shared Prosperity and
Neighborhood Support
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OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense — 169,654 324,654 91.4 %
Supplies and Services — 31,637 65,402 106.7 %
Machinery and Equipment — 7,120 350 (95.1)%
Total — 208,411 390,406 87.3 %
Resources
Administrative Overhead Recharges — 37,139 — — %
Total — 37,139 — — °/o
Property Tax Support — 171,272 390,406 219,134
Percent Increase (Decrease) 127.9 °/o
Personnel -Authorized FTE — 1.00 3.66
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$2,737 or 3.04%.
4. During FY 2022, the following personnel changes were approved:
a. Community Engagement Coordinator (GE-33D)was moved from the Office of Equity and
Human Rights to the Office of Shared Prosperity and Neighborhood Support (+$98,108).
b. Data Analyst (GE-30A) was moved from the City Manager's Office to the Office of Shared
Prosperity and Neighborhood Support (+$75,944).
c. Part-Time Secretary (GE-25B) was moved from the City Manager's Office to the Office of
Shared Prosperity and Neighborhood Support (+$32,207).
Supplies & Services
5. Neighborhood Grants remain unchanged from $24,560 in FY 2022 to $24,560 in FY 2023. This line
item represents grants for neighborhood clean up and beautification, communications,
neighborhood improvement projects, and community building initiatives.
6. Education and Training increased from $2,000 in FY 2022 to $8,270 in FY 2023. The increase of
$6,270 is due to budgeted expenses related to Community Engagement Coordinator's education
and training budget being moved from Equity & Human Rights Department.
-77-
7. Speakers/Programs increased from $0 in FY 2022 to $7,958 in FY 2023. This line item represents
two City Life programs ($6,458) and interpretations for City Life and neighborhood programs
($1,500). These expenses were moved from Equity & Human Rights Department.
8. Conferences increased from $2,777 in FY 2022 to $7,477 in FY 2023. This increase is due to the
transfer of Community Engagement Coordinator from Equity & Human Rights Department and
associated conference funding. This funding provides for three individuals to attend Government
Alliance on Race and Equity Conference or similar national conferences.
Machinery 8� Equipment
9. Equipment replacements includes ($350):
Office of Shared Prosperity &
Neighborhood Support Equipment
Smartphone 350
Total Equipment $ 350
Revenue
10. Revenue received from Enterprise Funds for administrative overhead charges has decreased from
$37,139 in FY 2022 to $0 in FY 2023. The administrative overhead recharge was inadvertently
included in the Office of Shared Prosperity and Neighborhood Support budget in FY 2022. In Fiscal
Year 2018, administrative overhead formula was modified. The modification removed
Neighborhood Development, Economic Development and Workforce Development from all
recharges to utility funds. In addition, the Landfill calculation was modified to remove GIS and
Planning.
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�
�TION
��
. ,
�
�
Director
. ,
� � � �
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OFFICE OF SHARED PROSPERITY AND
NEIGHBORHOOD SUPPORT
Mission
Through strategic partnerships and collaboration, The Office of Shared Prosperity and Neighborhood
Support will address, prevent and reduce poverty.
Vision
An accessible city of equitable opportunities for all residents and neighborhoods to prosper.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE
LEADING TO OUTCOMES
PEOPLE
Office of Shared Prosperity and PLANNING
Neighborhood Support staff serve on Through strategic partnerships and
Leadership Team, Intercultural collaboration, The Office of Shared
Competency , and the Local Prosperity and Neighborhood seeks
Emergency Preparedness Committee. to address the widespread impact of
My Brothers Keeper, Wellness poverty among us through a
Committee, Imagine Dubuque Tech, systematic approach to reverse
Disaster Recovery Committee, its course for the working poor.
Equitable Fines and Fees,
Neighborhood Associations,
Community Broad Band Committee,
PARTNERSHIPS
Taking on poverty is an all-hands-on-deck
endeavor with every sector of the
community including those with lived experience.
We foster and support
brining all sectors together to
achieve our vision and mission.
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OFFICE OF SHARED PROSPERITY AND
NEIGHBORHOOD SUPPORT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent — 1.00 3.66
Resources and Property Tax Support
$750,000
$500,000
390,406
$250,000 �
171,272
0 0 —
$� 37,139
Administrative OH Recharges Property Tax Support
� FY 2021 Actual FY 2022 Budget FY 2023 Requested
The Office of Shared Prosperity and Neighborhood Support is supported by 3.66 full-time equivalent
employees. Overall, the department's expenses are expected to decrease by 87.33% in FY 2023
compared to FY 2022.
Expenditures by Category by Fiscal Year
$69,520
Employee Expense $169,654
$324,654
$2,017
Supplies and Services $31,637
� $65,402
$19
Machinery and Equipment $7,120
$350
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
FY 2021 Actual FY 2022 Budget � FY 2023 Requested
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OFFICE OF SHARED PROSPERITY AND
NEIGHBORHOOD SUPPORT
Office of Prosperity and Neighborhood Support Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $71,556 $208,411 $390,406
Resources $0 $37,139 $0
Office of Prosperity and Neighborhood Support Position Summary
FY 2023
Director Office of Shared Prosperity& Neighborhood Support 1.00
Community Engagement Coordinator 1.00
Data Analyst 1.00
Secretary 0.66
Total Full-Time Equivalent Employee's 3.66
Performance Measures
. .
1 Dept. Objectives: Reduce Poverty Rate
PerFormance Measure (KPI) Target 2017 2018 2019 Performance
Indicator
Population Level N/A 16.3% 16.0% 15.9% C��
White alone, not Hispanic or N/A 13.1% 13.2°/o 12.7% C��
Latino
Black or African American N/A 60.1% 56.1°/o 56.9% C��
American Indian and Alaska N/A 34.3% 31.0% 17.8% C��
Native
Asian N/A 22.5% 16.6°/o 16.9% C��
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Native Hawaiian and Other N/A 37.0% 38.4°/o 59.8% C��
Pacific Islander
Some other races N/A 59.4% 66.7°/o 61.2% C��
Two or more races N/A 47.6% 25.8% 21.6% C��
Hispanic or Latino origin N/A 26.3% 22.1°/o 24.8% C��
. . . . . .
2 Dept. Objective:lncrease Median Household Income
PerFormance Measure (KPI) Target 2017 2018 2019 Performance
Indicator
White alone, not Hispanic or N/A $52,346 $54,606 $56,843 C��
Latino
Black orAfrican American N/A $14,818 $14,333 $12,068 C��
American Indian and Alaska N/A $— $— $22,614 C��
Native
Asian N/A $43,009 $52,344 $59,958 C��
Native Hawaiian and Other N/A $39,943 $41,595 $40,417 C��
Pacific Islander
Some other races N/A $21,813 $21,466 $— C��
Two or more races N/A $23,298 $28,864 $29,183 C��
Hispanic or Latino origin N/A $27,833 $— $44,583 C��
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City Council Goal: Partnerships for a Better Dubuque
Dept. Objective: Collaborate with strategic partner organizations and agencies to address
the systemic impact of poverty and reverse its course through citizen engagement and
1 education along with empowering neighborhood associations.
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
# of active neighborhood 7 5 5 5 C��
association
# of grants awarded for
community building & 10 24 6 6 C��
neighborhood improvement
projects
# of residents engaged in the 24 12 12 12 C��
city governance process
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Recommended Operating Revenue Budget - Department Total
68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
260 53620 RF.IMBURSF,MF,NTS-GENERAL 50 0 0 0
53 MISCELLANEOUS -Total 50 0 0 0
100 59610 FR WPC OPERATING 0 0 12,301 0
100 59620 FR STORMWATER OPERATING 0 0 3,689 0
100 59630 FR PARKING OPERATING 0 0 1,594 0
100 59640 FR WATER UTILITY 0 0 1,970 0
100 59670 FR REFUSE COLLECTION 0 0 11,438 0
100 59940 FR DMASWA 0 0 6,147 0
59 TRANSFER IN AND INTERNAL -Total 0 0 37,139 0
OSPNS DEPARTMENT -Total 50 0 37,139 0
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Recommended Operating Expenditure Budget - Department Total
68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 40,079 45,504 93,470 214,842
260 61010 FULL-T1ME EMPLOYEES 39,631 (1,675) 0 0
261 61010 FULL-TIME EMPLOYEES 5,823 0 0 0
100 61020 PART-TIME EMPLOYEES 0 0 24,395 27,506
100 61091 SICK LEAVE PAYOFF 0 3,209 7,580 0
100 61092 VACATION PAYOFF 0 2,171 0 0
100 61096 50%SICK LEAVE PAYOUT 135 677 0 0
260 61096 50%SICK LBAVE PAYOUT 141 0 0 0
100 61310 IPERS 3,770 4,277 13,475 22,877
260 61310 1PERS 3,727 (158) 0 0
261 61310 IPERS 550 0 0 0
100 61320 SOCIAL SECURITY 2,955 3,817 10,929 18,539
260 61320 SOCIAL SECURITY 2,923 (123) 0 0
261 61320 SOCIAL SECURITY 426 0 0 0
100 61410 HEALTH INSURANCE 4,214 11,673 19,548 40,269
260 61410 HEALTH INSURANCE 5,526 0 0 0
261 61410 HEALTH INSURANCE 1,096 0 0 0
100 61415 WORKMENS'COMPENSATION 123 110 174 483
260 61415 WORKMENS'COMPENSATION 101 0 0 0
100 61416 LIFE INSURANCE 33 37 83 138
260 61416 LIFE INSURANCE 34 0 0 0
261 61416 LIFE INSURANCE 6 0 0 0
6l-WAGES AND BENEFITS 1ll,293 69,520 169,654 324,654
100 62010 OFFICE SUPPLIES 5 20 5 1,000
100 62030 POSTAGE AND SHIPPING 0 0 11 0
260 62030 POSTAGE AND SHIPPING ll 0 0 0
100 62090 PRINTING&BINDING 0 0 0 3,000
100 62110 COPYING/REPRODUCTION 0 1 333 333
260 62110 COPYING/REPRODUCTION 333 0 0 0
100 62310 TRAVEL-CONFERENCES 0 0 2,777 7,477
100 62320 TRAVEL-CITY BUSINESS 25 0 254 960
260 62320 TRAVEL-CITY BUSINESS 75 0 0 0
100 62340 MILEAGE/LOCAL TRANSP 142 0 100 300
260 62340 MILEAGE/LOCAL TRANSP 193 0 0 0
100 62360 EDUCATION&TRAINING 253 0 2,000 8,270
260 62360 EDUCATION&TRAINING 107 0 0 0
100 62421 TELEPHONE 0 195 1,017 2,052
260 62421 TELEPHONE 705 0 0 0
100 62436 RENTAL OF SPACE 0 441 378 1,344
260 62436 RENTAL OF SPACE 378 0 0 0
100 62667 DATA SERVICES 162 146 202 438
100 62734 SPEAKERS/PROGRAMS 0 0 0 7,958
100 62765 GRANTS 5,496 1,214 24,560 24,560
260 62834 SERVICES FROM PLANNING 7,710 0 0 7,710
62-SUPPLIES AND SERVICES 15,595 2,017 31,637 65,402
-$7-
Recommended Operating Expenditure Budget - Department Total
100 71120 PERIPHERALS,COMPUTER 0 0 920 0
100 7ll24 COMPUTER 0 0 5,600 0
100 72418 TELEPHONE RELATED 0 19 600 350
71-EQUlPMENT 0 19 7,120 350
68-OSPNS TOTAL 126,888 71,556 208,4ll 390,406
-$$-
Recommended Expenditure Budget Report by Activity & Funding
Source
68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT
OSPNS -72800
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 19 7,120 350
SUPPLIES AND SERVICES 2,017 31,637 65,402
WAGES AND BENEFITS 69,520 169,654 324,654
OSPNS 71,556 208,4ll 390,406
OSPNS TOTAL $71,556 $208,411 $390,406
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
68 Office of Shared Prosperity
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
DIR SHARED PROSP/NBHD
100 — GE-35 SUPPORT — $ — 1.00 $ 68,591 1.00 $ 88,531
COMMUNITY ENGAGEMENT
100 — GE-33 COORD — $ — — $ — 1.00 $ 72,620
100 — GE-30 DATAANALYST — $ — — $ — 1.00 $ 53,691
TOTAL FULL TIME EMPLOYEES — $ — 1.00 $ 68,591 3.00 $ 214,842
61020 Part Time Employee Expense
100 225 GE-25 SECRETARY — $ — — $ — 0.66 $ 27,506
TOTAL PART TIME EMPLOYEES — $ — — $ — 0.66 $ 27,506
TOTAL OFFICE OF SHARED PROSPERITY — $ — 1.00 $ 68,591 3.66 $ 242,348
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
W P-
ACCT FD JC GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Office of Shared Prosperity and Neighborhood Support-FT
General Fund
10072800 61010 100 GE-30 DATAANALYST — $ — — $ — 1.00 $ 53,691
DIR SHARED PROSP/
10072800 61010 100 GE-35 NBHD SUPPORT — $ — 1.00 $ 68,591 1.00 $ 88,531
COMMUNITY
10072800 61010 100 GE-33 ENGAGEMENT COORD — $ — — $ — 1.00 $ 72,620
NEIGHBORHOOD
10072800 61010 100 5100 GE-35 DEVELOP SPEC. — $ — — $ — — $ —
Total — $ — 1.00 $ 68,591 3.00 $214,842
Office of Shared Prosperity and Neighborhood Support-PT
General Fund
10072800 61020 100 GE-25 SECRETARY — $ — — $ — 0.66 $ 27,506
Total — $ — — $ — 0.66 $ 27,506
TOTAL OFFICE OF SHARED PROSPERITY — $ — 1.00 $ 68,591 3.66 $242,348
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Office of Equity and
Human Rights
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OFFICE OF EQUITY AND HUMAN RIGHTS DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change
Budget Highlights Actual Budget Requested FroBudg t�Z2
Expenses
Employee Expense 393,856 417,294 307,497 (26.3%)
Supplies and Services 42,881 92,167 132,573 43.8%
Machinery& Equipment — 1,050 — 0.0%
Total 436,737 510,511 440,070 (13.8%)
Resources
Case Processing ICRC 1,275 2,000 2,000 0.0%
Miscellaneous 382 1,125 1,125 0.0%
Total 1,657 3,125 3,125 0.0°/o
Property Tax Support 435,080 507,386 436,945 (70,441)
Percent Increase (Decrease) (13.9%)
Personnel -Authorized FTE 4.00 4.00 3.00
Improvement Package SummarX
1 of 4
This improvement request is for hiring an intern on an annual basis to assist with developing, populating,
and updating equity indicators and supporting indicators in Socrata, our perFormance management
software. The intern would also use data collected as part of equity projects and grant and contract
parnterships to tell the story around the equity impact of the work being done by partners, This
recommendation is consistent with a recommendation in the Analysis of Impediments to Fair Housing
that the City develop measurable equity and inclusion metrics, and a recommendation from the Dubuque
Black Men Coalition at the July 2020 Black Lives Matter Work Session that the City develop contributing
measures that help to move the needle on higher level community wide indicators. It is also a necessary
step in being able to align department efforts around specific indicators and contributing measures so
that we might develop a way to measure the outcomes of cross-department and cross-sector equity
efforts. This improvement package is in alignment with the City Council goal of Partnership for a Better
Dubuque: Building Our Community that is Viable, Livable, and Equitable.
Related Cost: $ 10,222 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.004 0.04°/o
Activity: Administration
2 of 4
This improvement request is for financially supporting project R.E.A.L (Race, Equity,Arts, Love) a writer-
scholar-mentor program that is a collaboration between Mentor Dubuque, City of Dubuque Equity and
Human Rights Department, Dubuque Area Writers Guild, Multicultural Family Center, and the University
of Dubuque English, Environmental Science, Sociology, and Criminal Justice Departments. For each
collegiate semester on Friday evenings, the Multicultural Family Center will host a creative writing arts
workshop space for middle school and high school youth predominantly from marginalized communities.
These sessions will involve moving youth through discussions and writing prompts focusing on identity
and self definition. Concurrently, University of Dubuque professors from various departments will
incorporate the same writing prompts within their coursework. The University of Dubuque has data
supporting the efficacy of race-equity/arts pedagogy writing with higher grades across disciplines.
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College students from these courses will then be nominated to become mentors for the Friday night
REAL writers workshop sessions at the MFC. These mentors and mentees will then attend a day long
Saturday Scholar Seminar at the University of Dubuque. The seminar will be academic and led by a UD
or guest Professor on a topic chosen by the participants. This program is geared to supportively
socialize area youth, especially 1 st generation, to the college setting. Once completed, students will
receive a certificate of completion, letter of recomendation, and materials to build a professional
portfolio. Target attendance in yr. 1 (20 — 30 students) This improvement package is in alignment with
the City Council goal of Partnership for a Better Dubuque: Partnering with education as well as the City
Council goal of a Diverse Arts, Culture, Parks & Leisure: Expanding arts and cultural opportunities with
access for all and Connecting with Disengaged youth.
Related Cost: $ 15,200 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.006 0.06%
Activity: Human Rights
3 of 4
This improvement request is for financially supporting a racial equity community education initiative
through grant funding for events. There continues to be a chasm between people of various racial
backgrounds in the United States, in part because different racial groups learn different histories. These
gaps in understanding contribute to the divide that often arises as we try to address inequities through
policy and practice. These funds would be granted to an outside entity or entitites to conduct racial
equity event(s) such as, but not limited to, Race in the Heartland.
On October 18 and 19, 2019, the Human Rights Commission co-hosted the inaugural Race in the
Heartland Conference, which included breakout sessions, keynote speakers, and a community forum.
Topics revolved around the history of race in America, communicating about race, implicit bias,
mentoring, restorative strategies, and the importance of advancing employment, housing, criminal
justice, and education equity. The City Council contributed $2,500 toward this conference as part of a
one-time decision package included in the FY20 budget. Then, in FY21, the City Council contributed
$5,000 towards the conference in Community Development Block Grant Funding. Given the success of
the conference and the importance of continuing to work towards an improved understanding of race in
America and the importance of working together to advance racial equity in Dubuque, a recurring
decision package is being requested to contribute towards this conference or a similar event in the future
This improvement package is in alignment with the City Council goal of Partnership for a Better
Dubuque: Building Our Community that is Viable, Livable, and Equitable.
Related Cost: $ 10,000 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0039 0.04°/o
Activity: Human Rights
4 of 4
This improvement request is for a racial equity community education initiative in the form of an All
Community Reads activity around the book "The Sum of Us" by Heather McGee. There continues to be
a chasm between people of various racial backgrounds in the United States, in part because of the zero-
sum paradigm so many people buy into—the idea that when some make progress, other people must
lose out. This thinking contributes to the divide that often arises as we try to address inequities through
policy and practice. McGee's book holds up examples of what she calls the Solidarity Dividend —the
ways in which social problems can be addressed through collaboration and coming together. Racism is
noted as one of eight determinants of poverty in the Equitable Poverty Reduction and Prevention Plan,
and this project will help to move the community towards an improved understanding of race in America
and the importance of working together to advance racial equity in Dubuque in ways that can benefit
everyone and do not need to come at the expense of any particular group of people. This improvement
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package is in alignment with the City Council goal of Partnership for a Better Dubuque: Building Our
Community that is Viable, Livable, and Equitable.
Related Cost: $ 66,500 Tax Funds Non-Recurring Recommend -Yes
Net Property Tax Cost $ 66,500
Property Tax Impact: $ 0.0262 0.27%
Activity: Human Rights
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
—°/o from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is unchanged
from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual increase of$-11,859 or 3.04%.
4. During FY 2022, the following personnel change was approved:
a. Community Engagement Coordinator (GE-33D) was moved from the Office of Equity and
Human Rights to the Office of Shared Prosperity and Neighborhood Support (-$98,108).
Supplies & Services
5. Education and Training decreased from $30,962 in FY 2022 to $21,252 in FY 2023. This line
item represents Annual Advanced Equity Training ($10,000); and general workshops and skill
development for City staff and partners on intercultural competency, equity, inclusion, and
community engagement ($11,252). This decrease is due to a non-recurring improvement
package in FY 2021 for the train-the-trainer program (-$3,510) and budgeted expenses related to
Community Engagement Coordinator's education and training budget being moved from Equity &
Human Rights Department (-$6,000).
6. Conferences decreased from $12,776 in FY 2022 to $9,594 FY 2023. This decrease is due to
the transfer of Community Engagement Coordinator from Equity & Human Rights Department
and associated conference funding (-$3,200). This line item represents the actual cost for
leadership team members to attend the National League of Cities Conference in Tampa, FL, the
Government Alliance on Race and Equity conference in Oakland, CA, and Sustainable
Communities Conference.
7. Speakers and Programs increased from $12,040 in FY 2022 to $70,582 in FY 2023. This
decrease is due to the transfer of Community Engagement Coordinator from Equity & Human
Rights Department and associated program funding that represents two City Life programs in FY
2023 (-$6,458) and interpreters for City Life programs (-$1,500). The remaining programs provide
for the dispute resolution center ($1,742), interpreters for commission functions ($340) and the
Dubuque Community Police Relations Committee ($2,000).
8. Pay to OtherAgency is unchanged from $12,000 in FY 2022 to 12,000 in FY 2023. This line item
includes $6,000 for Faces and Voices Human Relations Event that currently is the annual the
Reverend Doctor Martin Luther King Breakfast and $6,000 for VISTA cost share. The VISTA cost
share is unchanged from $6,000 in FY 2022.
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9. Printing and Binding decreased from $5,817 in FY 2022 to $3,817 in FY 2023. This line item
provides for the printing of the Annual Report, brochures, training materials, and mailing
materials. This decrease is due to the transfer of Community Engagement Coordinator from
Equity & Human Rights Department and associated print funding (-$2000).
10. Office Supplies decreased from 2,286 in FY 2022 to 1,286 in FY 2023. This decrease is due to
the transfer of Community Engagement Coordinator from Equity & Human Rights Department
and associated office supplies funding (-$1,000).
Revenue
11. Case processing revenue in FY 2023 is based on 10 employment cases reimbursed at $200 per
case ($2,000) by the lowa Civil Rights Commission.
12. General reimbursement revenue is unchanged from $1,125 in FY 2022 to $1,125 in FY 2023
based on FY 2022 actual of$1,125. This revenue line reflects the reimbursement for Intercultural
Competency training materials for four-day workshops.
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OFFICE OF EQUITY AND HUMAN RIGHTS
Department Goal: Office of Equity and Human Rights partners to advance equity in City services
and civic engagement through City and community partnerships. In all efforts, compliance with current
civil rights laws is considered the bare minimum required, not the end goal.
�-
,.,� �
�. � . �
� ^-- _ � . .
'S .
f I \ .
� �
��. ,1 �t.,.:
,`� j
� J ..-_- ` J � i ■
f - ' i � ' � ' - i �
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PEOPLE PLANNING
We engage traditionally We facilitate and
marginalized communities to consulf on Department
strengthen relationships, � and partner efforts to
expand participation, and develop and implement
advance equity in City services. equity plans.
� �'�eY � � �
� NC �.US; �;�E «T �
� � I � . : � ,,� ;, ,,� We educat� individuals
j� and f�ci�i���� ���c�
du b u u� �������on cross-sector
� efforts to collectively
�_��.,,n==.�=..=t.�,���-,5�_,,,,�-t: advance equity.
-100-
OFFICE OF EQUITY AND HUMAN RIGHTS
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 4.00 4.00 3.00
Resources and Property Tax Support
$507,386
$500,000
$435,080 $436,945
$400,000
$300,000
$200,000
$100,000
$1,275 $2,000 $2,000 $382 $1,125 $1,125
$0
Case Processing ICRC Reimbursements Property Tax Support
� FY 2021 FY 2022 FY 2023
The Office of Equity and Human Rights is supported by 3.00 full-time equivalent employees, which
accounts for 69.87°/o of the department expense as seen below. Overall, the departments' expenses
are expected to decrease by-13.80% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$393,856
Employee Expense $417,294
$307,497
$42,881
Supplies and Services $92,167
$132,573
$—
Machinery and Equipment $1,050
$—
$0 $50,000 $100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000
FY 2021 FY 2022 � FY 2023
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OFFICE OF EQUITY AND HUMAN RIGHTS
Urgani� �a� ueve�c,
Mission & Services
The Office of Equity and Human Rights partners with other City Departments to advance equity
understanding and actions amongst our employees, through service delivery, community engagement
efforts, and grants and contracts.
Organization Development Funding Summary
FY21 Budget FY22 Budget FY 2023 Requested
Expenditures $5,053 $10,000 $10,000
Resources $0 $0 $0
Organization Development Position Summary
FY 2023
Human Rights Director 0.50
Intake Specialist 0.50
Organizational Equity Coordinator 0.75
Total FT Equivalent Employees 1.75
Performance Measures*
City Council Goal: Financially Responsible, High-Performance City Organization
Activity Objective: Using an intercultural approach, facilitate Equity Teams, consult on
1 department equity plans, and develop organizational framework for collectively advancing
eq u ity.
Performance Measure KPI Tar et FY 2020 FY 2021 FY 2022 Performance
� � g Actual Actual Estimated Indicator
% of departments with written equity plans 100% 52% 75% 75%
% of departments writing their equity plan 0% 51% 25% 25% C��
or completing self-assessment
2 Activity Objective: Educate staff on developing intercultural skills and applying equity tools
in service delivery and community engagement.
% staff indicating improved understanding a
of importance of intercultural skills, equity, 90°/o 93°/o 95% 95%
and inclusion.
3 Activity Objective: Facilitate/Consult on Improvements in Access, Usage, or Life
Circumstances for Residents Most Impacted by Inequities
% of departments reporting improvements
in workforce, service delivery and/or 20% n/a n/a 20% N/A
community engagement with residents
most impacted by inequities
*All work is premised in an intercultural approach and the development of intercultural competency. As departments identify
and implement equity goals,we work in conjunction to engage the community and develop outcome measures so that we
might measure progress over time. Currently, the details of this collective progress are laid out in our annual Equity Report.
We are working towards a mechanism for reporting this collective progress as part of our departmental performance measures
as well.
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OFFICE OF EQUITY AND HUMAN RIGHTS
Mission & Services
Community Development involves partnering with various groups and organizations within the
community to address inequities in economic opportunity, health, housing, education, transportation,
and safety.
Community Development Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $ 431,685 $ 500,511 $ 430,070
Resources $ 1,657 $ 3,125 $ 3,125
Community Development Position Summary
FY 2023
Organizational Equity Coordinator 0.25
Human Rights Director 0.50
Intake Specialist 0.50
Total FT Equivalent Employee's 1.25
Performance Measures
City Council Goal: Partnerships for a Better Dubuque
� Activity Objective: Educate/Facilitate non-profit institutions, private businesses, educational
institutions in contributing towards advancing equity through the Imagine Dubuque plan.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
% partners indicating improved �
understanding of importance of intercultural 95% 95% 95% 95% _
skills, equity, and inclusion.
% of partners reporting improvements in
quality of life measures and/or community 20% n/a n/a 20% N/A
engagement with residents most impacted
by inequities
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Recommended Operating Revenue Budget - Department Total
16-HUMAN RIGHTS DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 51918 CASF,PROCF.SSiNG ICRC 725 1,275 2,000 2,000
51 CHARGES FOR SERVICES -Total 725 1,275 2,000 2,000
100 53201 REFUNDS 540 193 0 0
100 53620 REIMBURSEMENTS-GENERAL 830 189 1,125 1,125
53 MISCELLANEOUS -Total 1,370 382 1,125 1,125
HUMAN RIGHTS DEPARTMENT -Total 2,095 1,657 3,125 3,125
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Recommended Operating Expenditure Budget - Department Total
16-HUMAN RIGHTS DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 276,928 288,839 309,281 225,532
261 61010 FULL-TIME EMPLOYEES 12,852 0 0 0
100 61092 VACATION PAYOFF 521 0 0 0
100 61095 PARENTAL LEAVE 0 3,430 0 0
100 61096 50%SICK LEAVE PAYOUT 1,786 2,323 1,786 2,323
100 61310 IPERS 26,142 27,618 29,196 21,290
261 61310 IPERS 1,213 0 0 0
100 61320 SOCIAL SECURITY 20,371 21,386 23,796 17,432
261 61320 SOCIAL SECURITY 942 0 0 0
100 61410 HEALTHINSURANCE 52,101 49,184 52,128 40,269
261 61410 HEALTH INSURANCE 2,736 0 0 0
100 61415 WORKMENS'COMPENSATION 725 837 602 513
100 61416 LIFE INSURANCE 219 239 238 138
261 61416 LIFE INSURANCE 13 0 0 0
100 61660 EMPLOYEE PHYSICALS 267 0 267 0
61-WAGES AND BENEFITS 396,815 393,856 417,294 307,497
100 62010 OFFICE SUPPLIES 286 215 2,286 1,286
100 62011 UNIFORM PURCHASES 55 0 0 0
100 62030 POSTAGE AND SHIPPING 47 99 48 101
100 62061 DP EQUIP.MAINT CONTRACTS 4,204 5,210 5,210 4,533
100 62090 PRINTING&BINDING 3,319 3,395 5,817 3,817
100 62110 COPYING/REPRODUCTION 540 230 665 230
100 62130 LEGAL NOTICES&ADS 2,381 30 100 30
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 949 779 968 890
100 62190 DUES&MEMBERSHIPS 1,450 1,450 1,500 1,500
100 62208 GENERAL LIABILITY INSURAN 2,308 1,810 1,918 2,539
100 62310 TRAVEL-CONFERENCES 5,105 0 12,776 9,594
100 62320 TRAVEL-CITY BUSINESS 18 0 1,629 1,504
100 62340 MILEAGE/LOCAL TRANSP 412 38 71 71
100 62360 EDUCATION&TRAINING 24,001 7,322 30,962 21,252
100 62421 TELEPHONE 3,017 2,827 2,307 1,518
100 62436 RENTAL OF SPACE 1,620 893 1,260 840
100 62663 SOFTWARE LICENSE EXP ll0 14 205 46
100 62667 DATA SERVICES 595 486 405 240
100 62671 MISC.OPERATING SUPPLIES 46 0 0 0
100 62734 SPEAKERS/PROGRAMS 8,524 1,086 12,040 70,582
100 62753 FAIR HOUSNG TRAINING 8,714 0 0 0
100 62761 PAY TO OTHER AGENCY 11,000 17,000 12,000 12,000
62-SUPPLIES AND SERVICES 78,700 42,881 92,167 132,573
100 71120 PERIPHERALS,COMPUTER 866 0 0 0
100 72418 TELEPHONE RELATED 28 0 1,050 0
71-EQUIPMENT 894 0 1,050 0
16-HUMAN RIGHTS DEPARTMENT TOTAL 476,409 436,737 510,511 440,070
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Recommended Expenditure Budget Report by Activity & Funding
Source
16-HUMAN RIGHTS DEPARTMENT
HUMAN RELATIONS - 16100
FUNDING SOURCE:CDBG CARES ACT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT — 1,050
SUPPLIES AND SERVICES 32,828 76,167 ll6,573
WAGES AND BENEFITS 393,856 417,294 307,497
HUMAN RELATIONS 426,685 494,511 424,070
WORKFORCE DEVELOPMENT - 16300
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 20
WORKFORCE DEVELOPMENT 20
VISTA COST SHARE -16400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SERVICES 5,000 6,000 6,000
VISTA COST SHARE 5,000 6,000 6,000
HUD VOLUNTARY COMP AGREE- 16600
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 5,032 10,000 10,000
HUD VOLUNTARY COMP AGREE 5,032 10,000 10,000
HUMAN RIGHTS DEPARTMENT TOTAL $436,737 $510,511 $440,070
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
16 OFFICE OF EQUITY&HUMAN RIGHTS DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9150 GE-40 HUMAN RIGHTS DIRECTOR 1.00 $112,693 1.00 $ 114,371 1.00 $ 90,119
100 610 GE-34 ORGANIZATIONAL EQUITY COORD 1.00 $ 62,563 1.00 $ 69,156 1.00 $ 75,363
100 GE-33 COMMUNITY ENGAGEMENT COORD 1.00 $ 63,340 1.00 $ 67,589 — $ —
100 1640 GE-27 INTAKE SPECIALIST 1.00 $ 57,331 1.00 $ 58,165 1.00 $ 60,050
TOTAL FULL TIME EMPLOYEES 4.00 $295,927 4.00 $ 309,281 3.00 $225,532
TOTAL OFFICE OF EQUITY&HUMAN RIGHTS
DEPT. 4.00 $295,927 4.00 $ 309,281 3.00 $225,532
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Office of Equity&Human Rights-FT
10016100 61010 100 9150 GE-40 HUMAN RIGHTS DIRECTOR 1.00 $112,693 1.00 $114,371 1.00 $ 90,119
10016100 61010 100 1965 GE-33 COMMUNITY ENGAGEMENT COORD 1.00 $ 63,340 1.00 $ 67,589 — $ —
10016100 61010 100 2372 GE-34 ORGANIZATIONAL EQUITY COORD 1.00 $ 62,563 1.00 $ 69,156 1.00 $ 75,363
10016100 61010 100 1640 GE-27 INTAKE SPECIALIST 1.00 $ 57,331 1.00 $ 58,165 1.00 $ 60,050
Total 4.00 $295,927 4.00 $309,281 3.00 $225,532
TOTAL OFFICE OF EQUITY&HUMAN RIGHTS DEPARTMENT 4.00 $295,927 4.00 $309,281 3.00 $225,532
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Finance
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FINANCE DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change
Budget Highlights Actual Budget Requested FroBuF�ge 022
Expenses
Employee Expense 1,611,615 1,718,214 1,827,378 6.4°/a
Supplies and Services 768,878 963,303 967,530 0.4%
Electric and Gas Utility Franchise Fee Rebates 672,638 735,730 681,263 -7.4%
Investment Manager and Custodial Service Fees 88,017 57,000 53,014 -7.0%
Machinery and Equipment 3,157 4,325 1,650 -61.8°/o
Non-Expense Accounts (2,539) (6,966) (6,966) 0.0%
Total 3,141,766 3,471,606 3,523,869 1.5°/o
Abated Debt- Franchise Fee Litigation 199,906 211,499 214,906 1.6%
Total Expense 3,341,672 3,683,105 3,738,775 1.5%
Resources
Miscellaneous Revenue 67,082 146,276 92,754 -36.6%
Electric and Gas Utility Franchise Fees 872,544 947,229 896,169 -5.4%
Sales Tax 20°/o for Debt Abatement - 14,293 15,400 7.7%
Overhead & Utility Billing Recharges to Enterprise
Funds 1,704,079 1,769,270 1,842,003 4.1%
Water Meter Service Recharges 10,873 - - 0.0%
Total revenue 2,654,578 2,877,068 2,846,326 -1.1°/o
Property Tax Support 687,094 806,037 892,449 86,412
Personnel -Authorized FTE 20.00 20.26 20.51
Improvement Package Summary
1 of 4
This decision package would provide funding for a 160 hour professional service package for a workflow
software consultant. This improvement would allow staff to leverage Laserfiche Forms to build custom
workflows that would integrate with the Tyler Munis Enterprise Resource Planning System (ERP).
OPG-3 has worked with other Tyler Munis clients to build integrated custom workflows. Tyler Munis has
simplistic pre-programmed workflows for various processes such as accounts payable, contracts, and
grants but the workflows are not as robust as staff would like. This request supports the City Council
goal of Financially Responsible, High-Performance City Organization.
Related Cost: $ 24,000 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $ 12,079 Administrative Overhead Non-Recurring
Net Cost: $ 11,921
Property Tax Impact: $ 0.0047 0.05%
Activity: Accounting
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2 of 4
This decision package would provide funding for a seasonal summer finance intern (NA-38F / 0.25 FTE).
The summer finance intern would work 40 hours per week during summer break (May through August)
and assist with large projects and ongoing work. The work could include assistance with Tyler Munis
Enterprise Resource Planning (ERP) system implementation, new subdivision meter data entry, audit
work, accounts payable, and many other finance functions. The Finance Department currently has two
seasonal finance interns (0.75 FTE or 1,566 hours) and one seasonal utility billing intern (0.51 FTE or
1,065 hours) that work throughout the year. This request supports the City Council goal of Financially
Responsible, High-Performance City Organization.
Related Cost: $ 8,417 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 3,072 Administrative Overhead Recurring
Net Cost: $ 5,345
Property Tax Impact: $ 0.0021 0.02%
Activity: Accounting
3 of 4
This decision package would provide funding for the one-time cost of implementation of priority based
budgeting for the operating budget and recurring online priority based budgeting software cost to
continue the process. The implementation of priority based budgeting would allow the ability to budget
for equity in addition to other City Council goals and priorities. Implementation of priority based
budgeting in the operating budget will require a significant investment of staff time and a consultant is
required to train staff on priority based budgeting and assist the teams of staff involved in implementing
the process.
In a priority-driven approach, a government identifies its most important strategic priorities, and then,
through a collaborative, evidence-based process, ranks programs and services according to how well
they align with the priorities. The government then allocates funding in accordance with the ranking.
Priority based budgeting is intended to change the tone of budget discussions, from a focus on how
money was spent last year to a focus on how the most value can be created for the public using the
money that is available this year.
The first step in priority based budgeting for the operating budget will be to identify available resources.
This step requires that instead of first identifying the amount of resources needed for the next fiscal year,
the amount of resources that are available to fund operations as well as one-time initiatives and capital
expenditures are identified. Then, the existing City Council Goals and Priorities are used as the basis of
ranking of programs and services. The City Council Goals and Priorities are expressed in terms of
measurable results. Next, an inventory of the programs offered is taken and compared to the priorities.
Once the programs have been inventoried, a scoring system is developed to determine how well each
program achieves the identified priorities and other determined factors. Then each program is scored by
departments to indicate its relevance to the identified priorities and other determined factors.An
established review team of City staff meets to determine whether they understood the programs they
were reviewing; whether they agreed with the score given by the department (the departments scored
their own programs); whether they required further testimony or evidence from the department to help
them better understand the score given; and whether the score should stand, or if the team would
recommend an increase or decrease.All programs are evaluated in this manner until a final
recommendation is made on program scores. Then, the programs are ordered according to their
prioritization within a given priority result area and the budget staff draw a line where the cost of the most
highly prioritized programs is equal to the amount of revenue available. The programs above the line are
funded, and the ones that fall below the line are not. Staff will have discussions about the programs on
either side of the line and about moving those programs up or down, redesigning the programs, or
shifting resources among priority results. Special purpose funds will have programs ranked without
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regard to funding source and then resources will be allocated with respect to funding source.
Performance measures are developed and used to make sure programs deliver the results they were
evaluated on.
During the Fiscal Year 2019 budget process, staff implemented priority based budgeting for the Capital
Improvement Program. This process included creating a priority ranking system for departments to rank
projects, tying capital projects to outcomes related to City Council Goals and Priorities, and holding
additional meetings with departments that were grouped in regard to funding source to allow open dialog
on the projects submitted. These additional meetings with departments ensure City Council Goals and
Priorities are addressed in the submitted projects, make sure all departments impacted by projects are
aware of the proposed work, related projects are aligned with the same time line and duplicated projects
are eliminated, and to determine the projects that made it to the top of the list that are recommended to
be funded. During the Fiscal Year 2021 budget process, staff implemented equity questions to be
considered for operating improvement packages requested by departments in an effort to have
departments think about the impact to equity.
The consultant selected to assist in implementation of priority based budgeting would provide a two day
group training on the entire priority based budgeting process; assist with program inventory
development, gathering of costs and uploading into the online software, provide additional web based
department trainings for inventory and program costing; assist with the use of City Council Goals and
Priorities in the priority based budgeting process; assist with department scoring, peer review and final
model development, and provide additional web based department trainings for scoring and peer review.
The consultant will also provide a "starter program inventory" for departments to work from, which is built
from a database of thousands of programs, customized to match with each department, and significantly
easing the workload for departments to implement priority based budgeting. This request supports the
City Council goal of Financially Responsible, High-Performance City Organization.
Related Cost: $ 50,000 Tax Funds Non-Recurring Recommend - No
Related Cost: $ 32,000 Tax Funds Recurring
Related Revenue: $ 25,165 Administrative Overhead Non-Recurring
Related Revenue: $ 16,106 Administrative Overhead Recurring
Net Cost: $ 40,729
Property Tax Impact: $ 0.016 0.16%
Activity: Budget
4 of 4
This improvement level decision package request is for the creation of an Office of Innovation, which
would be a division of the Finance Department. This request would fund a full-time Chief Innovation
Officer (GE-40B) and a full-time Senior Performance and Management Specialist (GE-36B). The Office
of Innovation would identify improvements in the efficiency and effectiveness of City services and
business processes. The primary focus of this group is to improve City operations at less cost. The team
would be comprised of experienced professionals who are trained in process improvement
methodologies and have diverse backgrounds. The team would serve as internal consultants to City
departments and work closely with senior management to recommend strategies for improvement. The
essential job functions of the Office of Innovation include developing an annual innovation work plan
focused on improving the delivery of municipal services; analysis of policies, practices, system,
procedures, workload standards, and organizational structures; design of benchmark surveys and
quantitative techniques to improve the productivity and quality of operations and build an effective
workforce; recommendation of innovative management strategies and complex departmental turnaround
plans; inspections of business processes and service delivery methods to help identify efficiencies and
reduce cost; analytical research and recommendation of alternatives on various public administrative
functions and service delivery activities; evaluation of staffing requests and recommendation of staffing
levels to ensure the efficient and effective utilization of human resources; and organizational
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improvement recommendations. The tools that would be used by the Office of Innovation include
performance audits, staff interviews and on-site observation, project management, best practice
research and surveys, strategic planning and prioritization, process mapping, empathy mapping/voice of
the customer, and trend analysis, cost analysis and forecasting. This improvement package supports the
City Council goal of Financially Responsible, High Performance City Organization: Sustainable,
Equitable and Effective Service Delivery- Financially Sound and responsible City government and
Service Value for taxes and fees. The recurring cost represents the employee cost of the two full-time
positions as well as the monthly data plan for the two tablets and monthly phone plan. The non-recurring
cost represents the purchase of two computers, two tablets, one smartphones, two desk phones, two
desks and chairs, and office space construction or rental. The Office of Innovation would need to be
located outside the Finance Department due to the space constraints in the department.
Related Cost: $220,784 Tax Funds Recurring Recommend - No
Related Cost: $39,075 Tax Funds Non-Recurring
Related Revenue: $111,121 Administrative Overhead Recurring
Related Revenue: $19,666 Administrative Overhead Non-Recurring
Net Cost: $129,072
Property Tax Rate Impact $0.0508 0.52%
Activity: Office of Innovation
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$7,234 or 3.04%.
4. Overtime is unchanged from $7,950 in FY 2022 to $7,950 in FY 2023. FY 2021 actual was $268.
5. During Fiscal Year 2022, the following personnel change was approved:
a. Purchasing Coordinator (GE-33F) was upgraded to Purchasing and Risk Manager (GE-40F)
for a cost of$42,324.
Supplies & Services
6. Electric Franchise Fee Refund decreased from $695,111 in FY 2022 to $628,000 in FY 2023 based
on FY 2021 actual 627,227.
7. Gas Franchise Fee Refund increased from $40,619 in FY 2022 to $53,263 in FY 2023 based on FY
2019 Actual $49,045 plus 8.6%. FY 2021 actual was $45,412.
8. Postage and Shipping decreased from $115,388 in FY 2022 to $114,108 in FY 2023. FY 2021 actual
was $125,031. During Fiscal Year 2022, the City began outsourcing printing and mailing of utility
bills. The postage machine in City Hall will be eliminated and departments will process their own mail
by either going to the post office or by purchasing stamps.
9. Data Processing decreased from $72,285 in FY 2022 to $60,500 in FY 2023. This line item
represents the recharge of Information Services staff time related to processing checks, system
back-ups and daily production for the financial software.
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10. Software License increased from $440,199 in FY 2022 to $475,409 in FY 2023. This line item
includes ERP Software ($371,632); Workiva Wdesk ($86,970); Balancing Act ($6,700),Multifunction
CopierAccounting Software ($107); and Indirect Cost Software ($10,000).
11. Investment Management and Custodian Fees decreased from $57,000 in FY 2022 to $53,014 in FY
2023. During FY 2021, the City bid Investment Management Fees which resulted in lower fees. FY
2021 Actual was $88,017.
12. Programming decreased from $34,098 in FY 2022 to $28,586 in FY 2023. This line item represents
the recharge of Information Services staff time related to the maintenance the financial software.
13. Credit Card Charge increased from $51,000 in FY 2022 to $52,207 in FY 2023 based on FY 2021 of
$52,207. The credit card vendor charges a $4.95 per transaction fee directly to the utility billing
customer for online and phone payments and retains the fee as part of their contract. The City does
not receive a convenience charge related to online or phone credit card payments. When customers
pay in person, the City must absorb the credit card transaction fee of$4.95 for each in person
transaction. In addition, the City absorbs a $0.25 per e-check transaction for online and phone utility
bill payments.
Machinery & Equipment
14. Equipment replacement items at the maintenance level include ($1,650):
Accounting/Payroll/Treasury =
Chairs $ 900
Bu� �
Desk Phone $ 250
Utility Billing/Parking Tickets �
Desk Phone $ 250
= Total $ 1,650
Debt Service
15. Annual debt service payment includes the following ($214,906):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 199,506 2016A G.O. Debt Levy Franchise Fee Settlement 2035 2024
$ 15,400 2021 A G.O. Sales Tax General Ledger Software 2041 2028
$ 214,906 Total Finance Debt Service
Revenue
16. Franchise Fees increased from $5,208,865 in FY 2022 to $5,252,504 in FY 2023. FY 2021 actual
was $4,825,102. Electric Franchise Fee decreased from $4,230,496 in FY 2022 to $4,140,000 in FY
2023 based on FY 2019 Actual. FY 2021 actual was $3,794,873. Gas Franchise Fee increased from
$907,201 in FY 2022 to $1,038,950 in FY 2023 based on FY 2021 actual plus 8.6%. Maquoketa
Electric Franchise Fee increased from $71,168 in FY 2022 to $73,554 in FY 2023 based on FY 2021
actual.
17. Penalties decreased from $22,125 in FY 2022 to $22,115 in FY 2023 based on FY 2019 Actual. This
line item represents administrative collection fees and administrative fees for tax liens.
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18. Credit Card Fee is unchanged from $0 in FY 2022 to $0 in FY 2023 due to the implementation of the
WaterSmart Portal and Paymentus credit card processing for online payments in March 2019.
Paymentus directly charges the customer the credit card fee and keeps the fee revenue. In February
2020, automated phone payments began to be accepted using the WaterSmart Portal and
Paymentus.
19. Reimbursements decreased from $120,000 in FY 2022 to $65,000 in FY 2023. This line item
includes the rebate received on purchase cards and 1% of enrolled virtual card vendor spend as
rebate revenue. Purchase card rebates increased from $20,000 in FY 2022 to $25,000 in FY 2023
based on FY 2022 actual of$26,437. Virtual Card rebates decreased from $100,000 in FY 2022 to
$40,000 in FY 2023 based on FY 2022 actual of$37,397.A virtual card payment is equivalent to that
of a credit card transaction. Suppliers that choose to participate in the virtual card program will
receive an automated email notification for each processed payment from the Finance Department.
This would replace a traditional check or ACH transaction pending vendor acceptance into the City's
virtual card program and would capture additional transactions not typically paid using a purchasing
card. These emails will contain a link to a secure web portal where the supplier will obtain the unique
Visa credit card account number, the amount to charge, and the other pertinent details of the
transaction needed to process and reconcile the payments using their Point-of-Sale device/software.
The credit card account number will change with each payment so suppliers will not be required to
keep this information on file. The standard processing fees administered by the supplier's acquiring
bank will apply.
20. Revenue received from Enterprise Funds for Utility Billing and administrative overhead charges
increased from $1,769,270 in FY 2022 to $1,842,003 in FY 2023.
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�
City of Dubuque-Finance Qepartment of�rganizatifln Chart
. -
+
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FINANCE DEPARTMENT
The City of Dubuque Finance Department promotes excellence internally through all-encompassing
communication, support, and teamwork and strives for authentic connections between unique
individuals to create harmonious service to our citizens and co-workers. The Finance Department
strives to create an environment that is inclusive, transparent, accessible, and forged by clear
communication, providing dependable customer service in a fun and enjoyable environment. We are
unique. We are Dubuque.
. . �_
� • .
I
.
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
PLANNING
The Finance ❑epartment��rarks
with a!I City �epartrnents and
Divisions xa ens�rre all internal a�d
PEOPLE externai reporting is relevar�t;
The Finance ❑epartment accurate and timely.
cam�nunicates the financial pasition
af#he City ta ihe c�tizens, bond
�toldees, finartcial institutions and •�
state agencies through �he � � ��� � � �,
carnprehensive annual fnan�ial - -
€epart and variaus required stafe �
repo rts_
The Utility Billing Depaekrnent ��
commun�cates tg#he citizens P►4RTNERSHIPS
through direct cont�,c#, pt�one, Ta meet�he stands�ds of external reporting, tt�e
er�ai�. xaebsite, and rr3on�hfy �ina�3ce Qepar#ment works with the State of lowa
newsletters. as wall as our ex#emal aE�ditors, bond caunsels.
financial advisors, inves�n7ent managers and�a�al
f€nancia� i�stitutions, insur�nce praviders, and the
+ � Budget Office.
� Utility billing s�af#warks with Landlards, Ca€rnty
Treasurer; and several sacial service argani�atia�s
with�n the community_
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FINANCE DEPARTMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 20.00 20.26 20.51
Resources and Property Tax Support
$7,500,000
$5,000,000
$2,500,000
$0
M�s� ReV e�Ue ��erhead Re•�' W a�eC Meter ��' Prope�`J�a�• Ut�\�ty Fra�c
� FY 2021 FY 2022 FY 2023
The Finance Department is supported by 20.51 full-time equivalent employees, which accounts for
48.88% of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 1.51% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
Employee Expense $1�6$1;718,214
� $1,827,378
$768,878
Supplies and Services 963,303
967,530
Franchise Fee Rebates $6$y35,730
$681,263
$3,157
Machinery and Equipment 4,325
1,650
2,539
Non-Expense Accounts 6,966
$ 6,966
$199,906
Debt Service 211,499
214,906
'�S� O� O� O� O� O� O� O� O�
`L`��� c�o�� '�h�� ���� `L`��� ���� 'lh�� 0���
ss as ss �,�, �,�, �,�, �,�, �,�,�
FY 2021 FY 2022 � FY 2023
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FINANCE DEPARTMENT
��ial Serv�cc
Mission & Services
Financial Services preserve the City's strong financial condition through responsible financial strategies
and effective management of City resources. Responsibilities include financial policy, cash
management, debt management, accounting, payroll, accounts payable, purchasing, risk management,
grant assistance, auditing and reporting for the City of Dubuque.
Financial Service Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,870,850 $2,138,971 $2,236,534
Resources $5,490,374 $5,976,887 $6,065,177
Financial Service Position Summary
FY 2023
Director of Finance & Budget 1.00
Assistant Finance Director 1.00
Purchasing & Risk Manager 1.00
Confidential Account Clerk 1.00
Account Clerk I 1.00
Budget/Financial Analyst 1.00
Senior Payroll Accountant 1.00
Accountant 2.00
Finance Intern 1.00
Total FT Equivalent Employees 10.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
� Activity Objective: Provide transparency of City finances through the Comprehensive Annual
Financial Report(CAFR).
Performance Measure(KPI) Target FY 2021 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
Receive the Certificate of Excellence in � � � � �
Financial Reporting
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FINANCE DEPARTMENT
Utility Services
Mission & Services
Utility Services is responsible for maintaining positive customer relations for over 24,000 customers.
Utility services include water, sewer, stormwater and refuse. Utility Billing staff work with customers
answer questions, schedule service, solve problems and collect payments. The billing activity manages
the customer data base and depository for all utility billing and parking violations. Bills are computed
and issued, and monies are received and recorded. Staff is available to address customer's service
needs and billing inquiries.
Utility Services Funding Summary
FY 2023
FY 2021 Actual FY 2022 Budget Requested
Expenditures $891,862 $968,161 $961,702
Resources $891,862 $968,161 $961,702
Utility Services Position Summary
FY 2023
Utility Billing Supervisor 1.00
Finance Intern 0.51
Account Clerk I 3.00
Cashier 4.00
Total FT Equivalent Employees 8.51
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
� Activity Objective: Improve utility billing processes and procedures and service delivery through the
use of technology.
Performance Measure (KPI) Target FY20 FY21 FY22 Performance
Actual Actual Estimate Indicator
% of City water customers using the 50% 29% 40% 40% a
WaterSmart water management portal
% of UB customers using e-billing 20% 10% 13% 14% �
(ACH)B customers using direct payment 30% 26% 32% 36% �
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FINANCE DEPARTMENT
Mission & Services
The Budget Office is responsible for the preparation, development, reconciliation, compliance, and
implementation of the City's annual operating and five-year capital budgets. Included in this work is the
development of all budget reporting guidelines, debt issuance, and compliance with Local and State
reporting requirements.
In addition, the Budget Office coordinates with various City departments with reporting and filing
obligations of alternative funding sources such as grants and user fees. Maintenance of the five-year
financial plan is critical in providing decision makers with strategic financial information. Budget staff
regularly monitor and report on operating and capital budget activities, as well as report on debt-related
activities.
Budget Funding Summary
FY 2023
FY 2021 Actual FY 2022 Budget Requested
Expenditures $358,620 $364,474 $325,633
Resources $0 $0 $0
Budget Position Summary
FY 2023
Budget/Financial Analyst 2.00
Total FT Equivalent Employees 2.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
� Activity Objective: Engage and empower residents to provide input and participate in the budget
process.
Performance Measure(KPI) Target FY20 FY21 FY22 Estimate Performance
Actual Actual Indicator
#of resident budgets submitted r��
on Balancing Act Budget 100 37 4 7 L
Simulation*
#of individuals reached through r �
budget public engagement +10 Annually 195 71 35 L
sessions
2 Activity Objective: Promote transparency and communicate budget information to residents in a
user-friendly and understandable way.
# page views: Balancing Act +2��o Annually 968 148 220 C��
Budget Simulation Tool*
GFOA Special Recognition Capital & ���
Awards Received (Resident's Performance None None None
Guide)
*Balancing Act was launched in Fiscal Year 2019
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Recommended Operating Revenue Budget - Department Total
74-FINANCE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42335 MAQ VALLEY ELEC FRANCHISE 71,168 73,554 71,168 73,554
100 42340 GAS FRANCHISE FEE 907,201 956,675 907,201 1,038,950
100 42345 ELECTRIC FRANCHISE FEE 4,029,044 3,794,873 4,230,496 4,140,000
42 LICENSES AND PERMITS -Total 5,007,413 4,825,102 5,208,865 5,252,504
100 51 178 CREDIT CARD FEE 6 5 0 0
100 51215 LATE PAYMENT PENALTY 18,446 9,985 22,125 22,1 15
5l CHARGES FOR SERVICES -Total 18,452 9,990 22,125 22,i15
100 53201 REFUNDS 52 0 0 0
100 53530 SPECIALIZED SERVICES 3,383 4,895 3,383 4,895
100 53605 MISCELLANEOUS REVENUE 2,459 744 768 744
100 53610 INSURANCE CLAIMS 0 14,438 0 0
100 53620 REIMBURSEMENTS-GENERAL 37,320 37,015 120,000 65,000
53 MI5CELLANEOUS -Total 43,214 57,092 124,151 70,639
400 59350 FR SALES TAX CONSTRUCTION 0 0 14,293 15,400
100 59610 FR WPC OPERATING 465,699 484,418 491,431 516,108
100 59620 FR STORMWATER OPERATING 257,013 292,657 300,ll6 306,240
100 59630 FR PARKING OPERATING 96,037 70,485 106,917 110,362
100 59640 FR WATER UTILITY 242,474 254,306 261,854 264,267
100 59670 FR REFUSE COLLECTION 409,216 465,242 472,300 495,121
100 59940 FR DMASWA 121,569 136,971 136,652 149,905
59 TRANSFER IN AND INTERNAL -Total 1,592,008 1,704,079 1,783,563 1,857,403
FINANCE DEPARTMENT -Total 6,661,087 6,596,263 7,138,704 7,202,661
-127-
Recommended Operating Expenditure Budget - Department Total
74-FINANCE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 1,030,351 1,118,998 1,214,848 1,295,362
100 61020 PART-T1ME EMPLOYEES 22,594 0 0 0
100 61030 SEASONAL EMPLOYEES 15,941 30,366 35,095 43,414
100 61050 OVERTIMEPAY 7,171 268 7,950 7,950
100 61079 VACATION SUPPLEMENT COVID 0 503 0 0
100 61080 COVIDI9 EMP QUARANT/TREAT 4,283 0 0 0
100 61081 COVIDI9 SCHOOL/DAYCARE CL 2,298 0 0 0
100 61083 COVIDI9 EMP NON-WORK 3,153 0 0 0
100 61088 SCHOOL/DAYCARE CLOSED 0 1,007 0 0
100 61092 VACATION PAYOFF 8,528 4,515 0 0
100 61095 PARENTAL LEAVE 0 22,488 0 0
100 61096 50%SICK LEAVE PAYOUT 134 1,179 0 0
100 61310 IPERS 101,371 109,479 118,746 126,450
100 61320 SOCIAL SECURITY 78,967 84,887 96,240 102,473
100 61410 HEALTH INSURANCE 184,860 233,624 241,092 248,326
100 61415 WORKMENS'COMPENSATION 3,041 2,985 2,436 2,493
100 61416 LIFE INSURANCE 852 936 1,081 874
100 61417 UNEMPLOYMENT INSURANCE 72 0 36 36
100 61640 SAFETY EQUIPMENT 0 380 0 0
100 61660 EMPLOYEE PHYSICALS 681 0 690 0
100 61680 EMPLOYEE MOVING EXPENSE 2,522 0 0 0
61-WAGES AND BENEFITS 1,466,819 1,611,615 1,718,214 1,827,378
100 62010 OFFICE SUPPLIES 4,623 11,685 4,189 4,489
100 62011 LTNIFORM PURCHASES 850 0 1,100 1,100
100 62030 POSTAGE AND SHIPPING 113,076 125,031 115,388 114,108
100 62031 PROCESSING MATERIALS 1,260 63 1,260 1,260
100 62035 COURIER FEES 3,725 3,773 3,800 3,848
100 62050 OFFICE EQUIPMENT MAINT 0 2,265 2,085 0
100 62061 DP EQUIP.MAINT CONTRACTS 5,385 9,317 9,317 7,611
100 62070 OFFICE EQUIP RENTAL 40,106 29,759 36,470 1,036
830 62070 OFFICE EQUIP RENTAL 2,230 11,152 0 0
100 62090 PRINTING&BINDING 7,839 26,702 22,475 27,444
100 62110 COPYING/REPRODUCTION 3,599 487 3,937 2,100
830 62110 COPYING/REPRODUCTION 145 2,143 145 145
100 62130 LEGAL NOTICES&ADS 17,344 7,694 8,441 7,200
100 62140 PROMOTION 634 0 3,068 3,068
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 334 0 608 608
100 62190 DUES&MEMBERSHIPS 3,293 4,121 5,177 4,750
100 62202 OFFICERS BOND 6,700 6,700 0 0
100 62204 REFLTNDS 17,146 0 0 0
100 62206 PROPERTY INSURANCE 0 2,393 0 0
100 62208 GENERAL LIABILITY INSURAN 22,547 19,089 16,311 9,427
100 62214 ELEC FRANCHISE FEE REFUND 727,ll4 627,227 695,ll 1 628,000
100 62215 GAS FRANCHISE FEE REFiJND 40,619 45,412 40,619 53,263
100 62220 JUDGEMENTS 13 0 0 0
-128-
Recommended Operating Expenditure Budget - Department Total
74-FINANCE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62310 TRAVEL-CONFERENCES 5,985 840 13,730 13,730
100 62320 TRAVEL-CITY BUSINESS 1,920 0 1,892 1,892
100 62340 MILEAGE/LOCAL TRANSP 294 42 300 300
100 62360 EDUCATION&TRAINING 2,380 24,934 17,500 17,500
100 62421 TELEPHONE 4,520 9,403 4,488 4,866
640 62421 TELEPHONE 650 751 0 0
830 62421 TELEPHONE 6,821 6,542 6,821 6,821
100 62436 RENTAL OF SPACE 2,382 3,024 3,906 3,528
640 62436 RENTAL OF SPACE 440 400 0 0
640 62511 FUEL,MOTOR VEHICLE 2,075 2,433 0 0
640 62521 MOTOR VEHICLE MAINT. 2,356 3,466 0 0
640 62528 MOTOR VEH.MAINT.OUTSOUR 70 3,500 0 0
100 62660 DATA PROCESSING 77,814 72,284 72,285 60,500
100 62663 SOFTWARE LICENSE EXP 201,316 185,812 440,199 475,409
100 62666 CREDIT CARD CHARGE 52,807 52,207 51,000 52,207
100 62667 DATA SERVICES 715 1,098 762 1,097
640 62667 DATA SERVICES 324 323 0 0
100 62669 PROGRAMMING 36,833 34,098 34,098 28,586
100 62699 CASH SHORT AND OVER 531 (177) 0 0
100 62713 LEGALSERVICES 1,189 3,444 0 0
100 62716 CONSULTANT SERVICES 71,310 33,225 13,500 43,500
100 62722 INVESTMENT MGMT FEES 74,320 63,679 43,000 25,304
100 62723 INVEST-CUSTODIAL FEE 27,551 24,338 14,000 27,710
100 62726 AUDIT SERVICES 59,385 44,660 50,000 55,000
100 62727 FINANCIAL SERVICE FEES 1,650 1,654 2,551 1,700
100 62731 MISCELLANEOUS SERVICES 2,672 0 0 0
100 62736 CATERING SERVICES 2,121 0 3,500 3,500
62-SUPPLIES AND SERVICES 1,659,018 1,506,991 1,743,033 1,692,607
100 62724 BOND PAYING AGENT FEE 15,375 22,543 13,000 9,200
627-CONTRACTUAL SERVICES 15,375 22,543 13,000 9,200
830 63110 STORES-OFFICE 560,442 529,756 560,441 441,422
830 63ll 1 LESS STORES-OFFICE (583,270) (532,295) (567,407) (448,388)
63-ADMIN/OVERHEAD/STORES GAR (22,828) (2,539) (6,966) (6,966)
100 71ll0 M1SC.OFFICE EQUIPMENT 80 0 0 0
100 7ll18 PROJECTOR/CAMERA 0 134 0 0
100 71120 PERIPHERALS,COMPUTER 775 59 0 0
100 71122 PRINTER 124 0 0 0
100 71123 SOFTWARE 43,094 149 0 0
100 71124 COMPUTER 3,040 1,601 2,275 0
100 7ll29 SCANNER 799 0 0 0
100 71211 DESKS/CHAIRS 1,391 0 1,300 900
100 72417 CAMERA RELATED EQUIPMENT 0 1,028 0 0
100 72418 TELEPHONE RELATED (31) 20 750 750
100 72421 HEADSETS 961 167 0 0
71-EQUIPMENT 50,233 3,157 4,325 1,650
-129-
Recommended Operating Expenditure Budget - Department Total
74-FINANCE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 73210 CONST CONTRACT-BLDG 1,022 0 0 0
73-C1P EXPENDITURES 1,022 0 0 0
400 74111 PRINCIPAL PAYMENT 135,000 135,000 139,293 150,648
400 74112 INTEREST PAYMENT 67,606 64,906 72,206 64,258
74-DEBT SERVICE 202,606 199,906 211,499 214,906
74-FINANCE DEPARTMENT TOTAL 3,372,245 3,341,674 3,683,105 3,738,775
-130-
Recommended Expenditure Budget Report by Activity & Funding Source
74-FINANCE DEPARTMENT
BUDGET -72400
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 13
SUPPLIES AND SERVICES 3,605 3,137
BUDGET 3,618 3,137
ACCTNG/PAYROLL/TREAS -74100
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 1,022
CONTRACTUAL SERVICES 15,375 22,543 13,000 9,200
EQUIPMENT 43,870 734 1,550 1,150
SUPPLIES AND SERVICES 1,200,005 1,031,036 L,288,292 1,221,104
WAGES AND BENEFITS 807,335 816,536 836,129 1,005,080
ACCTNG/PAYROLL/TREAS 2,067,607 1,870,850 2,138,971 2,236,534
STORES INVENTORY -74110
FUNDING SOURCE: STORES/PRINTING
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 5,934 (7,050)
STORES INVENTORY 5,934 (7,050)
CENTRALIZED MULTIFUNCTION-74120
FUNDING SOURCE: STORES/PRINTING
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR (10,439) (6,390) (6,966) (6,966)
SUPPLIES AND SERVICES 6,966 8,685 6,966 6,966
CENTRALIZED
MULTIFUNCTION (3,473) 2,295 0
-74130
FUNDING SOURCE:STORES/PRINTING
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/OVERHEAD/STORES
GAR (26,697) 17,086
CENTRALIZED PHONE
RECHRG (26,697) 17,086
CENTRALIZED POSTAGE -74140
FUNDING SOURCE: STORES/PRINTING
-131-
Recommended Expenditure Budget Report by Activity & Funding Source
74-FINANCE DEPARTMENT
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADM1N/O V ERHEAD/STORES
GAR 8,375 (6,186)
SUPPLIES AND SERVICES 2,230 11,152
CENTRALIZED POSTAGE 10,605 4,966
BUDGET -74400
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 3,420 279 250 250
SUPPLIES AND SERVICES 107,899 ll6,095 85,327 120,783
WAGES AND BENEFiTS 184,169 242,246 278,897 204,600
BUDGET 295,488 358,620 364,474 325,633
UTILITY BILL/PARKING TKTS-74700
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 2,930 2,144 2,525 250
SUPPLiES AND SERViCES 332,397 326,013 362,448 343,754
WAGES AND BENEFiTS 475,315 552,832 603,188 617,698
UTILITY BILL/PARHING TKTS 810,642 880,989 968,161 961,702
METER READS/SERVICE -74710
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 5,915 ]0,873
METER READS/SERVICE 5,915 10,873
DEBT SERVICE -74720
FUNDING SOURCE:DEBT SERVICE
Account FY20 Actual Expense FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 202,606 199,906 211,499 214,906
DEBT SERVICE 202,606 199,906 2ll,499 214,906
TOTAL $3,372,245 $3,341,674 $3,683,105 $3,738,775
-132-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
74 FINANCE DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 2379 GE-44 DIRECTOR OF FINANCE/BUDGET 1.00 $ 138,370 1.00 $ 140,415 1.00 $ 144,973
100 GE-39 FINANCE MANAGER 1.00 $ 98,877 1.00 $ - 1.00 $ -
100 1360 GE-39 ASSISTANT FINANCE DIRECTOR - $ - - $ 105,277 - $ 108,701
100 GE-34 BUDGET/FINANCIALANALYST 3.00 $ 206,339 3.00 $ 204,071 3.00 $ 220,971
100 GE-25 CONFIDENTIALACCOUNT CLERK 1.00 $ 49,047 1.00 $ 50,241 1.00 $ 51,879
100 4860 GE-33 UTILITY BILLING SUPERVISOR 1.00 $ 76,757 1.00 $ 78,643 1.00 $ 81,230
100 4160 GE-40 PURCHASING& RISK MANAGER 1.00 $ 76,005 1.00 $ 77,143 1.00 $ 115,799
100 1060 GE-30 ACCOUNTANT 2.00 $ 108,891 2.00 $ 116,521 2.00 $ 118,819
100 GE-30 SENIOR PAYROLLACCOUNTANT 1.00 $ 65,960 1.00 $ 64,999 1.00 $ 67,108
100 1020 0E-06 ACCOUNT CLERK I 4.00 $ 192,283 4.00 $ 196,641 4.00 $ 201,923
100 1760 0E-05 CASHIER(FINANCE) 4.00 $ 177,899 4.00 $ 180,897 4.00 $ 183,959
TOTAL FULL TIME EMPLOYEES 19.00 $1,190,428 19.00 $1,214,848 19.00 $1,295,362
61030 Seasonal Employee Expense
100 2840 NA-38 FINANCE INTERN-SEASONAL 1.00 $ 27,437 1.26 $ 35,095 1.51 $ 43,414
TOTAL SEASONAL EMPLOYEES 1.00 $ 27,437 1.26 $ 35,095 1.51 $ 43,414
TOTAL FINANCE DEPARTMENT 20.00 $ 1,217,865 20.26 $1,249,943 20.51 $ 1,338,776
-133-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Accounting/Payroll/Treasury-FT General Fund
10074100 61010 100 GE-44 DIRECTOR FINANCE/BUDGET 1.00 $138,370 1.00 $140,415 1.00 $ 144,973
10074100 61010 100 GE-39 FINANCE MANAGER 1.00 $ 98,877 - $ - - $ -
10074100 61010 100 1360 GE-39 ASSISTANT FINANCE DIRECTOR - $ - 1.00 $105,277 1.00 $ 108,701
10074100 61010 100 4160 GE-40 PURCHASING&RISK MANAGER 1.00 $ 76,005 1.00 $ 77,143 1.00 $ 115,799
10074100 61010 100 1020 0E-06 ACCOUNT CLERK I 2.00 $ 95,494 1.00 $ 50,284 1.00 $ 51,923
10074100 61010 100 GE-34 BUDGET/FINANCIALANALYST - $ - - $ - 1.00 $ 69,586
10074100 61010 100 GE-30 SENIOR PAYROLLACCOUNTANT 1.00 $ 65,960 1.00 $ 64,999 1.00 $ 67,108
10074100 61010 100 1060 GE-30 ACCOUNTANT 1.50 $ 81,129 2.00 $116,521 2.00 $ 118,819
10074100 61010 100 4440 GE-25 CONFIDENTIALACCOUNTCLERK 1.00 $ 49,047 1.00 $ 50,241 1.00 $ 51,879
Total 8.50 $604,882 8.00 $604,880 9.00 $ 728,788
Accounting/Payroll/Treasury-Seasonal General Fund
10074100 61030 100 2840 NA-38 FINANCE INTERN-SEASONAL 0.49 $ 13,444 0.75 $ 20,890 1.00 $ 28,751
Total 0.49 $ 13,444 0.75 $ 20,890 1.00 $ 28,751
Budget-General Fund
10074400 61010 100 GE-34 BUDGET/FINANCIALANALYST 3.00 $206,339 3.00 $204,071 2.00 $ 151,385
Total 3.00 $206,339 3.00 $204,071 2.00 $ 151,385
Utility Billing/Parking Tickets-FT General Fund
10074700 61010 100 4860 GE-33 UTILITY BILLING SUPERVISOR 1.00 $ 76,757 1.00 $ 78,643 1.00 $ 81,230
10074700 61010 100 1060 GE-30 ACCOUNTANT 0.50 $ 27,762 - $ - - $ -
10074700 61010 100 1760 0E-05 CASHIER(FINANCE) 4.00 $177,899 4.00 $180,897 4.00 $ 183,959
10074700 61010 100 1020 0E-06 ACCOUNT CLERK I 2.00 $ 96,789 3.00 $146,357 3.00 $ 150,000
Total 7.50 $379,207 8.00 $405,897 8.00 $ 415,189
Utility Billing/Parking Tickets-Seasonal General Fund
10074700 61030 100 2840 NA-38 FINANCE INTERN-SEASONAL 0.51 $ 13,993 0.51 $ 14,205 0.51 $ 14,663
0.51 $ 13,993 0.51 $ 14,205 0.51 $ 14,663
TOTAL FINANCE DEPARTMENT 20.00 $1,217,865 20.26 $1,249,943 20.51 $ 1,338,776
-134-
� � i �
POLICY
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THE CITY OF �
DuB E _ � . ' ' '
• . . � - - . �
Masterpiece on the Mississippi
FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 9, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Housing 1 384
Purchase of Services 41
Planning 49 398
Economic Development 71 363
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-ii-
HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
-iii-
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Citizen's Guide
-iv-
Housing
and
Community
Development
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-2-
HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
DEPARTMENT SUMMARY
FY 2021 FY 2022 FY 2023 %Change
Budget Highlights Actual Budget Requested FroBuF�g t022
Expenses
Employee Expense 2,766,213 3,233,619 3,464,329 7.1 %
Supplies and Services 960,288 981,661 942,331 (4.0)%
Assisted Housing Assistance Payments 5,522,582 6,047,804 6,044,833 - °/o
Machinery and Equipment 47,747 79,450 10,688 (86.5)%
Federal Building Recharge 206,300 234,454 - - %
Total Expenses 9,503,130 10,576,988 10,462,181 (1.1)%
Resources
Rental Housing Revenues 843,092 652,368 682,325 4.6 %
Building Permits 850,392 718,896 789,656 9.8 %
Gaining Opportunities Initiative 32 28,100 - - %
OlderAdult Home Modification Program Grant 208 8,000 337,716 4,121.5 %
Emergency Guardian Angel - Restricted 533 - - - %
Escrow Deposits 10,830 10,295 10,830 5.2 %
Miscellaneous 168 550 9 (98.4)%
Federal Building Lease Revenue 350,775 338,375 - - %
Housing TIF 10,969 96,139 101,189 5.3 %
RRP Repayments/HOME Grant - 6,731 - - °/o
Continuum of Care Grant 89,465 84,739 87,211 2.9 %
HUD Resiliency Grant 3,802 58,178 - - %
Lead Paint Grant 317,397 433,756 446,011 2.8 %
Family Self Sufficiency Restricted Escrow 42,022 52,134 54,264 4.1 °/o
Assisted Housing 6,070,003 6,800,314 6,669,237 (1.9)%
HUD CARES Act 133,909 - - - °/a
CDBG CARESAct 140,148 - - - %
CDBG Charges 451,190 460,914 478,197 3.7 %
Total Resources 9,314,935 9,749,489 9,656,645 (1.0)%
Property Tax Support 188,195 827,499 805,536 (21,963)
(2.7)%
Percent Self Supporting 98.02 % 92.18 % 92.30 %
Personnel -Authorized FTE 29.00 34.75 35.75
-3-
SAFE AND HEALTHY HOMES SUMMARY
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 888,721 1,014,145 990,826 (2.3)%
Supplies and Services 236,378 224,344 223,509 (0.4)%
Machinery and Equipment 28,502 20,300 2,800 (86.2)%
Total Expenses 1,153,601 1,258,789 1,217,135 (3.3)%
Resources
Rental Housing Revenues 843,092 652,368 682,325 4.6 %
Lead Paint Grant Charges 317,397 433,756 446,011 2.8 %
CDBG Charges 25,442 4,664 5,014 7.5 %
Total Resources 1,185,931 1,090,788 1,133,350 3.9 %
Property Tax Support (32,330) 168,001 83,785 (50.1)%
Percent Self Supporting 102.8% 86.7% 93.1%
Personnel -Authorized FTE 11.20 11.20 10.50
* Includes Code Enforcement; Housing Inspections; Fees & Licensing; Lead Hazard Reduction;Vacant
and Abandoned Buildings; and Problem Properties Maintenance
NEIGHBORHOOD REVITALIZATION SUMMARY
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 85,137 419,338 484,200 15.5 %
Supplies and Services 40,471 40,462 237,289 486.4 %
Machinery and Equipment 3,158 - - - %
Total Expenses 128,766 459,800 721,489 56.9 %
Resources
Escrow Deposits 10,830 10,295 10,830 5.2 %
OlderAdult Home Modification Program Grant 208 8,000 337,129 4,114.1 %
Housing TIF 10,969 96,139 101,189 5.3 %
CDBG Charges 75,626 235,566 271,754 15.4 %
HUD Resiliency Grant 3,802 58,178 - - %
RRP Repayments/HOME Grant - 6,731 - - %
Total Resources 101,435 414,909 720,902 73.7 %
Property Tax Support 27,331 44,891 587 (98.7)%
Percent Self Supporting 78.8% 90.2% 99.9%
Personnel -Authorized FTE 4.15 4.15 3.75
* Includes Homeowner Rehabilitation; HOME Workshop; North End Neighborhood; Older Adult Home
Modification Program; HEART Program; and HUD Resiliency.
-4-
SUSTAINABLE LIVING SUMMARY
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 835,888 856,732 819,050 (4.4)%
Supplies and Services 387,690 318,753 264,887 (16.9)%
Assisted Housing Assistance Payments 5,522,582 6,047,804 6,044,833 - %
Machinery and Equipment 5,751 3,700 2,713 (26.7)%
Total Expenses 6,751,911 7,226,989 7,131,483 (1.3)%
Resources
Gaining Opportunities - Grant 32 28,100 - - %
Emergency Guardian Angel - Restricted 533 - - - %
CDBG CARES Act 149,573 - - - %
HUD CARES Act 133,909 - - - %
Continuum of Care Grant 89,465 84,739 87,211 2.9 %
Section 8 Moderate Rehab 87,335 96,956 45,390 (53.2)%
Family Self Sufficiency Coordinator Grant - 133,507 133,507 - %
Family Self Sufficiency Program Voucher 92,041 54,936 116,315 111.7 %
Family Self Sufficiency Restricted Escrow 42,022 52,134 54,264 4.1 %
Assisted Housing Assistance Payments 5,247,481 5,879,906 5,715,382 (2.8)%
Assisted Housing Administration Fee 577,992 625,359 608,944 (2.6)%
Assisted Housing Miscellaneous Revenue 65,154 9,650 49,699 415.0 %
Total Resources 6,485,537 6,965,287 6,810,712 (2.2)%
PropertyTaxSupport 266,374 261,702 320,771 22.6 %
Percent Self Supporting 96.1% 96.4% 95.5%
Personnel -Authorized FTE 10.5 10.25 9.25
* Includes Assisted Housing; Continuum of Care; Family Self-Sufficiency; Gaining Opportunities
(Previously Circles), and CARES Act.
-5-
HOUSING ADMINISTRATION
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 448,342 302,458 312,903 3.5 %
Supplies and Services 110,649 134,113 128,904 (3.9)%
Machinery and Equipment 10,282 19,550 4,825 (75.3)%
Total Expenses 569,273 456,121 446,632 (2.1)%
Resources
Miscellaneous 9 550 9 (98.4)%
CDBG Charges 340,121 220,684 201,429 (8.7)%
Total Resources 340,130 221,234 201,438 (8.9)%
Property Tax Support 229,143 234,887 245,194 4.4 %
Percent Self Supporting 59.7 % 48.5 % 45.1 %
Personnel -Authorized FTE 2.75 2.50 2.50
* Includes Housing Director(excluding Assisted Housing allocation), Assistant Housing Director and CD
Specialist.
HISTORIC FEDERAL BUILDING MAINTENANCE SUMMARY
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Supplies and Services 143,946 170,596 - - %
Machinery and Equipment - 9,600 - - %
Federal Building Recharge 206,300 234,454 - - %
Total Expenses 350,246 414,650 - - %
Resources
Historic Fed. Bldg Leases 350,775 338,375 - - %
Total Resources 350,775 338,375 - - %
Federal Building Surplus (Deficit) 529 (76,275) - - %
Percent Self Supporting 100.2% 81.6% 0.0%
* During FY22, Historic Federal Building Maintenance moved under Facility Management in the
Engineering Department.
-6-
INSPECTION AND CONSTRUCTION SERVICES
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 508,125 640,946 857,350 33.8 %
Supplies and Services 31,154 83,393 77,742 (6.8)%
Machinery and Equipment 55 26,300 350 (98.7)%
Transfers — — — — %
Total Expenses 539,334 750,639 935,442 24.6 %
Resources
Building Permits 850,392 718,896 789,656 9.8 %
Total Resources 850,392 718,896 789,656 9.8 %
Property Tax Support (311,058) 31,743 145,786 359.3 %
Percent Self Supporting 157.7 % 95.8 % 84.4 %
Personnel -Authority FTE 6.75 6.25 8.25
*The Building, Electrical, Plumbing and Mechanical Inspection services previously in Building Services
were moved to the Housing and Community Development Department during Fiscal Year 2021.
Improvement Package Summary
1 of 1
This improvement request is for the elimination of 1.0 FTE Family Self-Sufficiency Coordinator (GE-27) and
the creation of 1.0 FTE Confidential Account Clerk position (GE-25). The Family Self Sufficiency Program
was previously staffed by 3.0 FTEs to support Gaining Opportunities as well as Family Self-Sufficiency
Programs. Gaining Opportunities programs are now successfully provided through other organizations such
as The Fountain of Youth. The Housing and Community Development Department is able to reallocate the
FTE within the department to help with administrative duties of the department, but would focus the majority
of the time answering phones and scheduling permit inspections for the Inspection and Construction
Services Division. Currently, Inspectors field requests for inspections and must schedule their own
inspections; however, several inspectors are able to cover multiple trade inspections, so this is an inefficient
process. Inspections get missed, or pushed out to another day that isn't convenient for contractors because
the one inspector they called is out of the office. Additionally, inspectors are too busy to cover both phone
call questions, scheduling and onsite inspections. This reallocation of FTEs alleviates the administrative
burden from inspectors and allows them to service the community using their specialty skills to inspect
construction related activities in the field.
This improvement request helps meet the City Council's Goals and Priority of Liveable Neighborhood &
Housing. Specifically to the protection of home and property values, and the Preservation of Dubuque's
historic downtown by ensuring proper construction and maintenance of buildings is accomplished.
-7-
Related Expense: $ 61,667 Tax Funds Recurring Recommend -Yes
Related Savings: $ 81,108 Tax Funds Recurring
Net Cost: $ (19,441)
Property Tax Impact: $ (0.0076) (0.08)%
Activity: Housing Choice Voucher
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022. The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY 2023
per month per contract which results in an annual cost increase of$26,328 or 3.04%.
4. 50% Sick Leave Payout increased from $2,260 in FY 2022 to $2,264 in FY 2023 based on FY 2021
actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick leave
over the cap to vacation or be paid out.
5. During Fiscal Year 2022, the following personnel changes were approved:
a. 1 FTE Rental Inspection/License Supervisor position (GE-35)was changed to Deputy Code
Official (GE-36) which resulted in a cost increase of$5,852.
b. 2 FTE Resiliency Coordinator positions (GE-34) were changed to Grant Program Manager
(GE-34) which resulted in no cost increase.
c. 1 FTE General Housing Specialist (GE-32) was changed to Inspector I (0E-17) which
resulted in a decrease of$1,786.
d. 1 FTE Inspector I (0E-17) to Combination Inspector (GE-35) which resulted in an increase of
$8,526.
e. Addition of 1 FTE Housing Financial Specialist (GE-28) which resulted in an increase of
$79,117.
Supplies & Services
6. Mainstream Vouchers Housing Assistance Payments increased from $161,523 in FY 2022 to
$269,760 in FY FY 2023. FY 2021 actual was $149,194. This line item represents special vouchers
for disabled households only and is based on 40 vouchers that are available to be used. The
revenue is based on full utilization on 40 vouchers. Only 30 were used in FY21. An NED outreach
and voucher issuance will be completed in FY22.
7. Port-Out Voucher Housing Assistance Payments increased from $305,270 in FY 2022 to $337,200 in
FY 2023 based on 50 units per month (26 units in FY 2022). FY 2021 actual was $495,235. Housing
and Urban Development regulations require port outs to other areas when requested unless there is
a freeze on the housing assistance payment subsidy amounts. Other housing authorities are
absorbing the housing assistance payments as they have not done in the past and the cost is double
of what it is in Dubuque.
-8-
8. Tenant Protection Housing Assistance Payments increased from $19,944 in FY 2022 to $33,720 in
FY 2023 based on 14 units per month (6 units in FY 2022). FY 2021 actual was $19,360.A mid-year
increase is anticipated with the Mod Rehab program ending.
9. Homeowner Housing Assistance Payments increased from $38,297 in FY 2022 to $40,464 in FY
2023 based on 8 units per month (9 units in FY 2022). FY 2021 actual was $50,863. This line item
represents assistance for a Assisted Housing participants to buy a house.
10. Housing Assistance Payments decreased from $5,459,084 in FY 2022 to $5,249,041 in FY 2023. FY
2023 is based on 754 vouchers and FY 2022 was based on 797 vouchers. FY 2021 actual was
$4,744,138. These housing assistance payments exclude any payments for mainstream, port-out,
port-in, tenant protection, and homeowner assistant payments which are budgeted in separate line
items.
11. Project-Based Vouchers increased from $63,686 in FY 2022 to $114,648 in FY 2023. The amount is
based on the number of occupied units versus the number of allotted units.
12. In total for all types of vouchers, the City is authorized to use 1,108 vouchers and is at 909 vouchers
as of October 2021 and has budgeted for 881 vouchers in FY 2023.
13. Family Self-Sufficiency Payments increased from $115,902 in FY 2022 to $118,200 in FY 2023
based on the projected amount earned and to be paid out to participants from HUD housing
assistance payments. FY 2021 actual was $87,636. Family Self-Sufficiency contracts are for a term
of five years and there are several contracts that are at the end of their term and the participants will
graduate from the program and will earn the Family Self-Sufficiency escrow.
14. The budgeted administrative cost of the Housing Choice Voucher Program increased from $907,416
in FY 2022 to $928,450 in FY 2023.Administrative revenue of the Housing Choice Voucher Program
decreased from $773,481 in FY 2022 to $752,451 in FY 2023. The resulting Housing Choice
Voucher Program deficit increased from $133,935 in FY 2022 to $175,999 in FY 2023. This deficit is
funded by property taxes.
15. Grants increased from $8,250 in FY 2022 to $200,250 in FY 2023. $200,000 was added in the Older
Adult Home Mod program.
16. Software License Expense decreased from $100,027 in FY 2022 to $64,995 in FY 2023. The
decrease is due to new Section 8 Voucher software implemented in FY 2022.
Machinery 8� Equipment
17. Equipment replacement items include ($10,688):
Housing Equipment Replacements
General Housing Administration
Smart Phone (.25) $ 87
Chairs $ 800
i
CDBG Admin/Monitorinq
Smart Phone (1) $ 350
CDBG Housing Administration
Smart Phone (.50) $ 175
Computer Tablet (.50) $ 1,138
-9-
Housing Equipment Replacements
Laptop (1) $ 2,275
Smart Phone (1) $ 350
Section 8 Administration
Smart Phones (0.25) $ 88
Assisted Housinq
Smart Phones (1) $ 350
Desktop (7.00) $ 2,275
�
General Housing Inspection
Smart Phones (4) $ 1,400
Lead Hazard Control Grant
Smartphones (4) $ 1,400
Total Equipment $ 10,688
Revenue
18. Federal Building Leases decreased from $338,375 in FY 2022 to $0 in FY 2023. This is due to
Federal Building Maintenance moving to Facilities Management in the Engineering Department.
19. The Lead Hazard Control Program was awarded $4,275,681 to administer the Lead and Healthy
Homes Program by HUD in September 2021. The City and partner match is $686,417. The grant
performance period is 42 months from November 1, 2021 through May 30, 2025. In this performance
period, 106 units will have Lead Hazard Control and Healthy Home interventions completed.
20. HUD Resiliency grant ended in Fiscal Year 2022.
21. Community Development Block Grant (CDBG) revenue is received annually from the U.S.
Department of Housing and Urban Development (HUD). The FY 2023 allocation is expected to be
$1,102,000 based on the FY 2022 actual. CDBG is used to fund eligible operating and capital
improvement programs. CDBG requirements separate dollars under three categories of spending:
Administration, Public Service and Uncapped. The only category that affects the general fund is
spending for administration.
22. HUD VoucherAdministration Fee decreased from $637,724 in FY 2022 to $617,944 in FY 2023. FY
2021 actual was $577,992. Housing administrative fees decreased due to the decrease in the
number of vouchers budgeted (867 in FY23 and 930 in FY22). In calendar year 2021, HUD funded
81.00°/o of the administrative fee and in calendar year 2020 HUD funded 80.15%.
23. HUD Housing Assistance Payments decreased from $5,879,906 in FY 2022 to $5,715,382 in FY
2023. FY 2021 actual was $5,247,481. These revenues are based on the number of vouchers
budgeted for all types of vouchers, which is 881 in FY23 Budget. The FY 2022 budget was based on
892 vouchers. In calendar year 2021, the City is at 909 vouchers.
24. Family Self-Sufficiency Program participant escrow paid by HUD decreased from $54,392 in FY
2022 to $36,426 in FY 2023 based on number of participants in FSS. FY 2021 actual was $92,041.
There are 63 participants currently enrolled in the FSS program. In calendar year 2020, there were
74 participants served and to-date in calendar year 2021 there were 79 participants served. When a
participant increases household income their HUD housing assistance payment is reduced and put
into an escrow for the participant.
-10-
25. Family Self-Sufficiency HUD grant unchanged from $133,507 in FY 2022 to $133,507 in FY 2023
based on the anticipated grant funds for FSS Coordinators from HUD.
26. The following chart shows the changes in inspection revenue (FY 2023 budget based on FY 2022
budget):
FY 2021
Actual FY 2022 FY 2023 Change
Rental Licenses $ 576,294 $ 393,375 $ 393,375 $ —
Building Inspections � $ 18,869 $ 46,694 $ 55,000 $ 8,306
Dwelling Inspection Fee $ 172,155 $ 134,060 $ 172,155 $ 38,095
Complaint Inspection Fee $ 675 $ 1,275 $ 1,275 $ —
Penalties $ 5,944 $ 30,000 $ 6,000 $ (24,000)
Court Costs $ 48,851 $ 43,978 $ 59,000 $ 15,022
Total Inspection Revenues $ 767,993 $ 575,404 $ 621,805 $ 37,423
Miscellaneous
27. General Housing Inspection is 102% self-supporting in FY 2023 versus 87.5% self-supporting in FY
2022.
-11-
HOUSING AND COMMUNITY DEVELOPMENT
The Housing and Community Development Department creates safe, healthy, affordable housing for all
that promotes strong, sustainable, and inclusive communities.
.
� . .
I
� � . . '
. . . .. . . . - . .
� - . .
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO
OUTCOMES
PLANNIIV�
k* The De�artmen# coardinates public
,� plannrng pracess#o pravide affordable
` housing, neighborhaod and ecanomic
. � � develapment. The�e plans asse�� the
},.
PEOPLE ��eds af the community and id�n#ify how
The Department supparts four federal, state, and lacal resources work
boarc�s a�d cammi�sions together to make Dubuque a.g�eat.plac�
providinr� avenu�s for cifi��ns to to live.
impact polic}+and become �
involved in community � �
development. Housing focu��� �'
on en�aging with lo� and ��
maderate income populations to ■■
ir�form. adap#; and evaluate
programming affered #hrough the ..
.�'� 1
PARTNERSHIPS
Partnerships pravide a holistic approach ta m�et housing
� � � and community develo�m�nt needs_ Lacal par#ners
.. . d�velap hausing, Rravide soci�l and humar� services, and �
� empaweryouth to take an active rale in community
development and n�ighborhood revitalt�atiar�_
-12-
HOUSING AND COMMUNITY DEVELOPMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 29.00 34.75 35.75
Resources and Property Tax Support
�s,000,000
��,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
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� FY 2021 FY 2022 FY 2023
The Housing Department is supported by 35.75 full-time equivalent employees, which accounts for only
33.11% of the department expense as seen below. Overall, the departments' expenses are expected to
decreased by (1.09)% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
2,766 213
Employee Expense 23 4�4,329
960,288
Supplies and Services 981 661
942,�31
47,747
Machinery and Equipment 79 450
10,�88
206,300
Administrative Overhead 234,454
Legal Services —
5,522,582
Section 8 6,047,804
6,044,833
$0 $1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,00O,OOC
$ (Millions)
� FY 2021 FY 2022 � FY 2023
-13-
HOUSING AND COMMUNITY DEVELOPMENT
'r .��� i 11 � ,'` �
Mission & Services
Housing & Community Development staff work closely with residents, non-profits, neighborhood groups,
businesses, resident, and neighborhood partners to coordinate local, state, and federal resources to meet
community needs. We strive to create a more viable community by providing safe, affordable housing and
while expanding economic opportunities for residents in all neighborhoods. The Department supports
several boards and commissions working to advance the goals of the City of Dubuque. Through the
boards and commissions, citizens can provide input on the policies that shape the City's housing and
community development strategies.
Administration and Community Development Funding Summary
FY 2023
FY 2021 Actual FY 2022 Budget Requested
Expenditures $541,256 $456,121 $446,632
Resources $312,114 $221,234 $201,438
Administration and Community Development Position Summary
FY 2023
Housing/Community Development Director 0.25
Housing/Community Development Director CDBG 0.50
Housing/Community Development Director Sec 8 0.25
Asst. Housing Services Director 0.50
Community Dev. Specialist 0.10
Total Full-Time Equivalent Employees 1.60
Performance Measures
City Council Goal: Livable Neighborhoods and Housing
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Address hazardous housing units through rehabilitation and reparation
programs in the C.H.A.N.G.E. Initiative
#of units participating in Homeowner 10+ 14 7 10 a
Rehabilitation Loan Program
#of units participating in Homebuyer Loan 18+ 16 17 20 C��
Program
#of units participating in the Marginal
Properties Rehabilitation & Resale 5+ 12 7 20 �
Program
#units remediated through the Lead
Hazard Control & Healthy Homes 50 27 29 28 �
Program
#of units completed in the Bee Branch r��
Healthy Homes Stormwater Resiliency 275 62 124 160 L
Program Cumulative)
#of total problem units addressed since 739 units r��
January 1, 2016 (FY18 shows total since by 2021 431 458 500 `
2016)
-14-
HOUSING AND COMMUNITY DEVELOPMENT
Neighborhood Revitalization
Mission & Services
Neighborhood Revitalization staff assists homeowners and rental property owners in rehabbing properties
to comply with all code regulations, rehabilitation standards, weatherization, beautification, accessibility
and lead-based paint removal. Federal, state and local funds are utilized for rehabilitation of housing to
revitalize neighborhoods and create affordable housing for new and existing homeowners and rental
property owners. Projects range from minor home improvements to large-scale housing rehabilitation to
preserve the historic character of the neighborhood. Staff also assist homebuyers with initiatives to help
purchase a home. The HOME Workshop is a requirement of all rehabilitation programs and is facilitated
by staff.
Neighborhood Revitalization Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $85,833 $252,297 $282,584
Resources $86,456 $252,592 $282,584
Neighborhood Revitalization Position Summary
FY 2023
Rehabilitation Supervisor 0.50
CDBG Specialist 0.90
Inspector I 0.50
Housing Financial Specialist 1.75
Total Full-Time Equivalent Employee's 3.65
Performance Measures
. . . - . . . . .
� Activity Objective: Increase homeownership opportunities by encouraging citizen participation
through education, financial counseling, outreach and incentive programs
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
#of homeowners through Washington g+ 5 9 9 �
Neighborhood Homebuyers Program
#of homeowners through First Time 10 11 13 10 _
Homebuyer Program
#of Washington Neighborhood rental 3+ 3 3 3 _
units converted to homeowners
#of other rental units converted to 3+ 9 2 3 _
homeowners
2 Activity Objective: Improve properties through financial assistance to revitalize neighborhoods and
increase outreach and marketing efforts to promote neighborhood revitalization
48+ 47 78 50 C �
#of participants in the HOME workshop
% of HOME workshop participants who 40%> 26% 56% 45% _
became 1 st time homebuyers
#of total outreach efforts to neighborhood 5+ 21 � � _
associations and other activities
-15-
HOUSING AND COMMUNITY DEVELOPMENT
Safe & Healthy Housing
Mission & Services
Property maintenance code enforcement and grant-funded programs provide specialized services to
ensure the City's residents have safe, healthy, and resilient affordable housing options. Through the
adoption of the International Property Maintenance Code in 2016, the minimum standards for rental
properties are more clear and consistent, and require more skillful repairs for code violations. Federal
funding through grants totaling over$11 million allows private home owners and property owners with
rentals to make their units lead-safe, eliminate healthy homes deficiencies, and to ensure the home is
resilient to heavy rain events. Funds are disbursed through forgivable loans, easing the cost-burden for
low-income individuals and families. Activities include: rental licensing, inspections and code
enforcement, the Lead and Healthy Homes Program, and the Bee Branch Healthy Homes Resilienck
Program.
Safe and Healthy Housing Funding Summary
FY 2021 FY 2023
Actual FY 2022 Budget Requested
Expenditures $1,130,642 $1,254,125 $1,212,121
Resources $1,162,972 $1,086,124 $1,128,336
Performance Measures
City Council Goal: Sustainable Environment
Activity Objective: Reduce the number of lead-poisoned children, work and school absenteeism,
1 hospital and emergency visits, and occurrence of inedical problems by performing inspections that
identify and correct safety and health hazards in a residential unit.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
% Children with Elevated Blood Level ��o�o Not 1.4% 1.2% ���
(EBL) (national average is 1.6%)* Published
2 Activity Objective: Promote sustainable, safe, healthy, resilient, efficient and affordable housing and
neighborhoods.
#of dwellings visited by inspection staff 2,760 2,072 2,050 3,500 a
3 Activity Objective: Increase the number of resilient households through the Bee Branch Healthy
Homes Program
#of applications approved (cumuiat��e� 280 121 224 315 �
#of unit repairs completed (cumuiative) 275 98 275 308 �
#of advocacy assessments �cumuiat��e� 220 98 189 220 �
'The Centers for Disease Control and Prevention now recognizes a reference level of greater than 5 ug/dl to identify children with higher than
average blood lead levels. The 20071owa Department of Public Health shows 78.1%of children under the age of 6 with a confirmed EBL>5 ug/
dl. This lower value will allow children with lead exposure to receive earlier action to reduce detrimental effects.
-16-
HOUSING AND COMMUNITY DEVELOPMENT
Assisted Housing
Mission & Services
Assisted Housing Programs improve the lives of people living in poverty by building community
partnerships and creating a community where all have the opportunity to contribute and succeed.
Housing stability is provided from US Department of Housing and Urban Development (HUD) funding for
rental assistance. Activities include the Housing Choice Voucher Program, Project-Based Assisted
Housing Programs, Family Unification Program, Continuum of Care Homeless Assistance.
Assisted Housing Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $6,441,732 $7,111,122 $7,091,019
Resources $6,120,529 $6,890,908 $6,721,839
FY 2023
Secretary 1.00
Assisted Housing Specialist 3.00
Assisted Housing Supervisor 1.00
Assisted Housing Coordinator 1.00
Inspector I 1.00
Total Full-Time Equivalent Employee's 7.00
Performance Measures
City Council Goal: Livable Neighborhoods & Housing
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Ensure implementation of programs that are accessible and free from
discrimination
% of voucher participant households that 50% + 48% 49% 50% ���
are elderly and/or disabled
#of voucher participant households in 11 10 9 10 ���
homeownership
2 Activity Objective: Promote freedom of housing choice while integrating lower income and minority
persons into the community
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
% of in-kind match of total HUD grant
dollars provided by community partners 25% 770�0 53% 55% �
through Continuum of Care Required
Homelessness Assistance Program
#of Landlords participating in Housing 275 225 193 205 C��
Choice Voucher Program
#of Units willing to accept the Housing 4,799 N/A 3202 3277 CL�
Choice Voucher Program Payments �
-17-
HOUSING AND COMMUNITY DEVELOPMENT
Mission & Services
The Gaining Opportunities program helps individuals address the lack of resources which contribute to
living in poverty. The program aims to be a positive force for individuals, the community and strategic
partners, addressing challenges that keep people from achieving financial stability and a sustainable way
of living. The core principals are based on self-sufficiency which are: Meaningful Employment, Education/
Training for the Workplace, Financial Stability, Accessibility to Essential Needs, Social Capital, and the
Ability to Navigate Systems. Programs include the Family-Self Sufficiency Program and Getting Ahead in
the Workplace and general one on one coaching.
Gaining Opportunities(Circles Initiative) Funding Summary
FY 2022
FY 2021 Actual Budget FY 2023 Requested
Expenditures $37,526 $115,867 $0
Resources $32 $28,100 $0
Gaining Opportunities Position Summary
FY 2023
Self-Sufficiency Coordinator —
Total Full-Time Equivalent Employee's 0.00
Performance Measures
City Council Goal: Livable Neighborhoods & Housing
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Encourage self-sufficiency of low-income families by increasing participation in
self-sufficiency programs.
#of graduates in FSS program 6 6 4 8 �
$ Difference in avg. earned annual ���
income for participants from the start of 30,000+ 32,906 16,311 27,000
the FSS program to FSS graduation
. . . - . . . . .
2 Activity Objective: Educate and empower community members to be financially responsible and
build wealth and equity.
#of new participants in Dupaco Money 2 2 2 2 _
Match Program
#of participants attending asset building 10 10 15 10 _
workshops
3 Activity Objective: Bridge gaps and build skills so community members can succeed in their
education and employment goals.
#of participants in Getting Ahead in the 30 27 12 0 C �
Workplace class
#of graduates in Getting Ahead in the 25 21 0 0 �
Workplace class
-18-
HOUSING SERVICES
Code Compliance
Mission & Services
Housing code compliance begins with permit application and plan review. The department serves as
liaison between all other city departments with a role in construction regulation and review. The
department guides customers through the process and advises on all housing code matters in a concise,
timely, and informative manner to ensure a positive customer experience. Our Department performs plan
review and inspections for all construction projects including; building, mechanical, electrical, plumbing,
solar, signs, fire systems, and ADA compliance. Other activities include supporting appeals boards,
supporting the Fats, Oils, and Grease (FOG) program, enforcing property maintenance codes, licensing
storage containers, and managing the Downtown ADA and Lighting incentive programs.
Code Compliance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $156,630 $750,639 $935,442
Resources $174,674 $718,896 $789,656
Code Compliance Position Summary
FY 2023
Permit Clerk 1.00
Deputy Code Official 0.50
Confidential Account Clerk 1.00
Asst. Housing Services Director 0.50
Combination Inspector 0.50
Inspector II--FT 4.00
Inspector II--PT 0.75
Total Full-Time Equivalent Employees 8.25
Performance Measures
. . . . . .
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Effective Building Department
ISO numeric rating on building
department effectiveness < 4/10 4/10 4/10 4/10 �
(Building Code Effectiveness Grading Schedule
(BCEGS)Score)
City Council Goal: Connected Community: Equitable Mobility
2 Activity Objective: Ensure all facilities used by the public are fully accessible for persons with
disabilities.
# businesses with improved accessibility > 3 2 2 3 C �
(Downtown ADA Assistance Program)
-19-
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-20-
Recommended Operating Revenue Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42155 RENTAL LICENSES 316,693 576,294 393,375 393,375
100 42165 ABANDONED BLDG LICENSES 8,425 36,864 37,800 35,000
100 42205 BUILDING PERMITS 0 114,753 450,000 520,000
100 42210 ELECTRICAL PERMITS 0 22,933 79,749 79,321
100 42215 MECHANICAL PERMITS 0 7,363 67,794 65,000
100 42220 PLUMBING PERMITS 0 7,215 60,248 62,000
100 42260 PERMIT,MISC 0 3,492 3,671 1,500
100 42322 DWELLING LTNIT INSPECT FEE 8,523 172,155 134,060 172,155
100 42323 ROOMING UNIT INSPECT FEE 633 0 633 0
100 42324 COMPLAINT INSPECT FEE 1,445 675 1,275 1,275
42 LICENSES AND PERMITS -Total 335,720 941,742 1,228,605 1,329,626
270 43105 INTEREST,LOANS 6,261 22,030 6,261 1,500
280 43110 1NVESTMENT EARNINGS 10,646 1,937 7,440 1,937
100 43310 FEDERAL BUILDING LEASES 336,310 350,775 338,375 0
260 43410 HOMEOWNER LOAN REPAYMENTS 153,500 189,312 156,500 150,000
260 43415 RENTAL LOAN REPAYMENTS 12,458 21,750 22,000 13,700
260 43420 INFILL-LOAN REPAYMENTS 3,447 3,472 4,000 3,900
270 43430 HOME-LOAN REPAYMENTS 23,847 20,644 23,847 5,400
260 43435 1ST TIME HOMEOWNER LOAN 73,743 70,028 73,743 70,000
100 43450 ESCROW DEPOSITS HOUSING ]0,295 ]0,830 10,295 10,830
43 USE OF MONEY AND PROPERTY-Total 630,507 690,778 642,461 257,267
100 44170 FEDF,RAL GRANTS-MISC 84,739 87,211 84,739 87,211
260 44205 CD BLOCK GRANT 1,314,098 273,838 1,086,191 1,102,000
261 44205 CD BLOCK GRANT 0 449,180 0 0
280 44215 FSS COORDINATOR GRANT 66,740 0 133,507 133,507
280 44220 PORTABLE ADMINISTRATION 83 0 0 0
275 44310 HUD PAYMENTS 335,680 281,193 335,680 281,193
280 44310 HUD PAYMENTS 4,885,518 5,432,556 5,963,065 5,869,880
280 44311 HUD ADM FEE REIMBURSEMENT 666,851 711,901 637,724 617,944
280 44325 PORTABLF.HAP R6IMBURSEMEN 1,432 1,439 1,432 1,439
44 INTERGOVERMENTAL -Total 7,355,141 7,237,317 8,242,338 8,093,174
100 51914 PLAN CHECK FEES 0 18,869 46,694 55,000
100 51916 APPEALS BOARD APPL FEE 225 550 225 225
100 51950 VARIOUS PROGRAM FEES 57,340 0 27,400 0
100 51984 FOOD CLASS FEES 550 0 550 0
51 CHARGES FOR SERVICES -Total 58,115 19,419 74,869 55,225
100 53102 PRIVATE PARTICIPANT 2,201 0 500 0
269 53102 PRIVATF,PARTICIPANT 1,380 200 1,380 0
280 53102 PRNATE PARTICIPANT 650 1,200 650 0
275 53103 CONTRIBUTIONS 0 400 0 400
100 53201 REFLTNDS 750 573 455 263
260 53201 REFLTNDS 1,125 0 0 0
275 53201 REFiTNDS 375 0 375 0
280 53201 REFUNDS 1,875 0 0 0
275 53206 TENANT DEPOSITS 500 0 500 0
100 53403 IA DISTRICT COURT FINES 27,338 48,851 43,978 59,000
280 53407 SETTLEMENTS 0 6,596 0 6,134
100 53408 INSPECTION PENALTY 61,796 5,944 30,000 6,000
800 53530 SPECIALIZED SERVICES 0 0 58,178 0
100 53605 MISCELLANEOUS REVENUE 0 50 30 30
275 53605 MISCELLANEOUS REVENUE 2,366 0 2,366 0
280 53605 MISCELLANEOUS REVENUE 57,067 36,396 51,996 36,396
100 53620 REIMBURSEMENTS-GENERAL 25 3,578 21,477 1,845
260 53620 REIMBURSEMENTS-GENERAL 2,477 5,078 4,500 3,000
266 53620 REIMBURSEMENTS-GENERAL 310 0 0 0
275 53620 REIMBURSEMENTS-GENERAL 0 122 0 0
280 53620 REIMBURSEMENTS-GENERAL 7,482 11,887 4,500 2,000
275 53625 REIMBURSEMENTS-TRAINING 618 0 618 0
-21-
Recommended Operating Revenue Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
53 MISCELLANEOUS -Total 168,335 120,875 221,503 ll5,068
100 54104 SALE OF ASSETS OTHER 0 1 0 20,001
260 54104 SALE OF ASSETS OTHER 129,094 274,722 90,000 120,000
100 54105 LAND SALES 10,003 100 0 0
54 OTHER FINANCING SOURCES -Total 139,097 274,823 90,000 140,001
280 59100 FRGENERAL 97,138 335,104 160,671 172,382
100 59215 TRANSFER FROM N CASCADE 0 10,969 96,139 101,189
59 TRANSFER IN AND INTERNAL -Total 97,138 346,073 256,810 273,571
HOUSING&COMMUNITY DEV -Total 8,784,052 9,631,025 10,756,586 10,263,932
-22-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 550,712 664,961 1,150,580 1,193,277
260 61010 FULL-TIME EMPLOYEES 289,746 254,446 286,606 299,252
261 61010 FULL-TIME EMPLOYEES 12,821 21,804 0 0
269 61010 FULL-TIME EMPLOYEES 0 0 0 97,457
275 61010 FULL-TIME EMPLOYEES 151,939 185,729 251,521 278,103
280 61010 FULL-TIMEEMPLOYEES 495,035 526,597 556,115 585,581
800 61010 FULL-TIME EMPLOYEES 0 0 32,441 0
100 61020 PART-TIME EMPLOYEES 0 9,819 60,401 62,358
100 61030 SEASONAL EMPLOYEES 2,045 0 0 0
260 61030 SEASONAL EMPLOYEES 691 0 0 0
100 61050 OVERTIME PAY 12,696 952 0 0
260 61050 OVERTIME PAY 5,440 215 0 0
275 61050 OVERTIME PAY 0 76 0 0
280 61050 OVERTIME PAY 4,390 16,170 0 0
100 61080 COVID19 EMP QUARANT/TREAT 193 0 0 0
280 61080 COVID19 EMP QUARANT/TREAT 3ll 0 0 0
100 61081 COVIDI9 SCHOOL/DAYCARE CL 145 0 0 0
260 61081 COVIDI9 SCHOOL/DAYCARE CL 841 0 0 0
275 61081 COVID19 SCHOOL/DAYCARE CL 1,021 0 0 0
280 61081 COVID19 SCHOOL/DAYCARE CL 325 0 0 0
100 61083 COVID19 EMP NON-WORK 265 0 0 0
260 61083 COVIDI9 EMP NON-WORK 437 0 0 0
280 61083 COVID19 EMP NON-WORK 704 0 0 0
100 61085 SELF QUARANTINE HEALTH 0 55 0 0
280 61085 SELF QUARANTINE HEALTH 0 91 0 0
100 61086 SYMPTOMS SEEK DIAGNOSIS 0 2,275 0 0
260 61086 SYMPTOMS SEEK DIAGNOSIS 0 852 0 0
275 61086 SYMPTOMS SEEK DIAGNOSIS 0 1,875 0 0
280 61086 SYMPTOMS SEEK DIAGNOSIS 0 366 0 0
100 61091 SICK LEAVE PAYOFF 0 0 6,396 0
280 61091 SICK LEAVE PAYOFF 1,230 6,397 0 7,155
100 61092 VACATION PAYOFF 28 1,006 0 0
260 61092 VACATION PAYOFF 139 0 0 0
275 61092 VACATION PAYOFF 0 3,509 0 0
280 61092 VACATION PAYOFF 576 0 0 0
100 61095 PARENTAL LEAVE 0 8,832 0 0
280 61095 PARENTAL LEAVE 0 2,208 0 0
100 61096 50%SICK LEAVE PAYOUT 853 779 2,260 2,264
100 61310 IPERS 53,156 64,872 ll7,728 ll8,538
260 61310 IPERS 27,986 24,120 28,264 28,251
261 61310 1PERS 1,210 2,058 0 0
269 61310 IPERS 0 0 0 9,200
275 61310 IPERS 14,439 17,717 24,927 26,254
280 61310 IPERS 47,272 51,496 54,973 55,281
800 61310 IPERS 0 0 3,215 0
100 61320 SOCIAL SECURITY 39,688 48,589 92,706 96,227
260 61320 SOCIAL SECURITY 20,961 18,034 21,927 22,890
261 61320 SOCIAL SECURITY 861 1,508 0 0
269 61320 SOCIAL SECURITY 0 0 0 7,455
275 61320 SOCIAL SECURITY 10,477 13,904 19,243 21,275
-23-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
280 61320 SOCIAL SECURITY 35,141 38,191 43,030 45,344
800 61320 SOCIAL SECURITY 0 0 2,482 0
100 61410 HEALTH INSURANCE 84,138 130,642 205,124 208,203
260 61410 HEALTH INSURANCE 59,450 52,222 54,865 56,511
261 61410 HEALTH INSURANCE 2,636 6,697 0 0
269 61410 HEALTH INSURANCE 0 0 0 20,135
275 61410 HEALTH INSURANCE 53,989 25,160 57,340 60,404
280 61410 HEALTH INSURANCE 88,719 154,515 120,546 124,163
800 61410 HEALTH INSURANCE 7,073 2,432 5,213 0
100 61415 WORKMENS'COMPENSATION 14,170 16,552 12,731 21,650
260 61415 WORKMENS'COMPENSATION 9,360 7,702 1,618 4,257
275 61415 WORKMENS'COMPENSATION 0 7,766 7,197 5,996
280 61415 WORKMENS'COMPENSATION 1,271 1,270 1,162 1,105
800 61415 WORKMENS'COMPENSATION 0 1,370 823 0
100 61416 LIFE INSURANCE 429 513 870 723
260 61416 LIFE INSURANCE 230 201 237 192
261 61416 LIFE INSURANCE 13 22 0 0
269 61416 LIFE INSURANCE 0 0 0 69
275 61416 LIFE INSURANCE 137 175 242 203
280 61416 LIFE INSURANCE 467 513 564 421
800 61416 LIFE INSURANCE 0 0 22 0
100 61417 LTNEMPLOYMENT INSURANCE 4,079 4,191 8,143 4,135
275 61417 LTNEMPLOYMENT INSURANCE 0 0 1,831 0
100 61620 UNIFORM ALLOWANCE 0 136 0 0
100 61640 SAFETY EQUIPMENT 143 0 0 0
100 61651 MEALS NO OVERNIGHT 26 0 0 0
275 61651 MEALS NO OVERNIGHT 11 0 0 0
100 61660 EMPLOYEE PHYSICALS 138 0 138 0
275 61660 EMPLOYEE PHYSICALS 138 0 138 0
100 61680 EMPLOYEE MOVING EXPENSE 2,678 0 0 0
260 61680 EMPLOYEE MOVING EXPENSE 1,339 0 0 0
280 61680 EMPLOYEE MOVING EXPENSE 1,339 0 0 0
61-WAGES AND BENEFITS 2,115,751 2,401,583 3,233,619 3,464,329
100 62010 OFFICE SUPPLIES 2,983 1,955 3,147 1,998
260 62010 OFFICE SUPPLIES 1,652 1,587 1,385 1,787
261 62010 OFFICE SUPPLIES 20 611 0 0
269 62010 OFFICE SUPPLIES 2 2 0 500
275 62010 OFFICE SUPPLIES 42 487 42 200
280 62010 OFFICE SUPPLIES 2,881 3,620 2,881 2,627
100 620ll iJNIFORM PURCHASES 777 85 777 85
260 620ll UNIFORM PURCHASES 143 0 143 0
275 62011 UNIFORM PURCHASES 186 301 186 200
280 62011 LTNIFORM PURCHASES 95 0 95 0
100 62030 POSTAGE AND SHIPPING 4,033 9,035 5,568 6,339
260 62030 POSTAGE AND SHIPPING 829 1,382 707 1,610
269 62030 POSTAGE AND SHIPPING 313 12 0 300
275 62030 POSTAGE AND SHIPPING 672 147 685 730
280 62030 POSTAGE AND SHIPPING 10,317 14,092 9,839 20,000
100 62031 PROCESSING MATERIALS 53 0 53 0
260 62031 PROCESSING MATERIALS 33 0 33 30
-24-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
269 62031 PROCESSING MATERIALS 0 0 0 300
280 62031 PROCESSING MATERIALS 955 1,219 625 1,200
100 62061 DP EQUIP.MAINT CONTRACTS 7,395 24,909 21,909 12,942
260 62061 DP EQUIP.MAINT CONTRACTS 13,768 7,318 7,318 14,513
280 62061 DP EQUIP.MAINT CONTRACTS 14,454 17,140 17,140 16,482
100 62062 JANiTORIAL SUPPLIES 3,981 3,924 4,060 0
100 62070 OFFICE EQUIP RENTAL 1,113 757 1,135 784
260 62070 OFFICE EQUIP RENTAL 37 25 38 26
280 62070 OFFICE EQUIP RENTAL 1,247 836 1,272 852
100 62090 PRINTING&BINDING 5,053 677 5,554 5,350
260 62090 PRINTING&BINDING 58 0 59 99
261 62090 PRINTING&BINDING 0 999 0 0
269 62090 PRINTING&BINDING 0 0 0 300
275 62090 PRINTiNG&BINDING 166 397 169 250
280 62090 PRINTING&BINDING 522 1,738 533 533
100 62110 COPYING/REPRODUCTION 1,435 1,357 1,635 1,132
260 62110 COPYING/REPRODUCTION 1,795 1,181 1,557 1,166
269 62110 COPYING/REPRODUCTION 0 0 0 300
275 62110 COPYING/REPRODUCTION 130 24 130 174
280 62110 COPYING/REPRODUCTION 2,809 2,542 2,809 2,542
100 62130 LEGAL NOTICES&ADS 5,816 4,611 5,816 4,612
260 62130 LEGAL NOTICES&ADS 672 408 672 408
269 62130 LEGAL NOTICES&ADS 0 0 0 200
275 62130 LEGAL NOTICES&ADS 4,980 1,325 4,980 1,350
280 62130 LEGAL NOTICES&ADS 58 47 58 47
100 62140 PROMOTION 1,394 340 3,250 1,250
280 62140 PROMOTION 0 4,450 0 0
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 461 819 471 836
260 62170 SUBSCRIPTIONS-BOOKS-MAPS 169 167 172 170
280 62170 SUBSCRIPTIONS-BOOKS-MAPS 981 982 1,001 1,002
100 62190 DUES&MEMBERSHIPS 583 755 595 1,043
260 62190 DUES&MEMBERSHIPS 2,018 1,550 2,058 1,721
280 62190 DUES&MEMBERSHIPS 238 255 242 261
280 62204 REFUNDS 25 0 25 0
100 62206 PROPERTY INSURANCE 25,739 28,303 30,674 0
280 62206 PROPERTY INSURANCE 50 0 0 0
100 62208 GENERAL LIABILITY INSURAN 6,765 8,426 14,045 18,652
260 62208 GENERAL LiABILITY INSURAN 2,954 1,921 2,037 2,673
270 62208 GENERAL LIABILITY INSURAN 0 0 3,731 0
275 62208 GENERAL LIABILITY INSURAN 13,055 3,040 14,253 11,665
280 62208 GENERAL LIABILITY 1NSURAN 4,158 4,100 4,341 5,686
800 62208 GENERAL LIABILITY INSURAN 0 0 13,982 0
100 62211 PROPERTY TAX 17,304 18,708 18,708 0
100 62230 COURT COSTS&RECORD FEES 13,160 29,659 19,842 14,937
260 62230 COURT COSTS&RECORD FEES 2,724 4,133 2,724 4,133
100 62310 TRAVEL-CONFERENCES 5,266 0 17,370 10,590
260 62310 TRAVEL-CONFERENCES 4,336 0 10,795 10,795
269 62310 TRAVEL-CONFERENCES 0 0 0 1,500
275 62310 TRAVEL-CONFERENCES 1,002 845 4,000 4,000
280 62310 TRAVEL-CONFERENCES 7,786 0 8,895 8,895
-25-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
100 62320 TRAVEL-CITY BUSINESS 205 0 970 970
260 62320 TRAVEL-CITY BUSINESS 989 0 929 929
275 62320 TRAVEL-CITY BUSINESS 34 463 0 0
280 62320 TRAVEL-CITY BUSINESS 680 0 1,955 1,955
100 62340 MILEAGE/LOCAL TRANSP 475 55 167 67
260 62340 MILEAGE/LOCAL TRANSP 306 376 321 571
275 62340 MILEAGE/LOCAL TRANSP 1 0 150 200
280 62340 MILEAGE/LOCAL TRANSP 42 93 75 75
100 62360 EDUCATION&TRAINING 24,808 4,316 20,596 12,496
260 62360 EDUCATION&TRAINING 4,463 902 10,225 10,225
269 62360 EDUCATION&TRAINING 327 0 0 0
275 62360 EDUCATION&TRAINING 13,792 6,043 4,500 4,500
280 62360 EDUCATION&TRAINING 13,013 253 14,100 14,100
100 62411 UTILITY EXP-ELECTRICITY 48,074 43,667 50,478 0
100 62412 UTILITY EXP-GAS 15,874 17,085 15,874 0
100 62415 UTILITY EXPENSE STORMWATR 1,329 1,529 1,420 213
100 62421 TELEPHONE 9,383 10,846 11,844 9,110
260 62421 TELEPHONE 2,375 1,373 962 1,015
275 62421 TELEPHONE 1,740 1,958 1,740 1,958
280 62421 TELEPHONE 3,459 5,482 3,459 3,735
100 62431 PROPERTY MAINTENANCE 123,939 46,555 63,078 29,522
100 62433 CUSTODIAL SERViCES 22,135 0 0 0
100 62436 RENTAL OF SPACE 4,117 7,074 6,601 5,608
260 62436 RENTAL OF SPACE 1,642 1,636 1,642 1,636
275 62436 RENTAL OF SPACE 571 799 571 799
280 62436 RENTAL OF SPACE 1,466 1,681 2,038 1,681
100 62438 FIRE SUPPRESSION 50 3,905 50 0
100 62511 FUEL,MOTOR VEHICLE 1,663 2,384 5,439 5,831
260 62511 FUEL,MOTOR VEHICLE 267 1,409 328 611
275 62511 FUEL,MOTOR VEHICLE 736 301 680 1,000
100 62521 MOTOR VEHICLE MAINT. 1,375 2,530 2,342 1,054
260 62521 MOTOR VEHICLE MAINT. 262 659 267 672
275 62521 MOTOR VEHICLE MA1NT. 1,361 656 1,389 500
100 62522 VEHICLE MAINT.,ACCIDENT 0 0 0 712
260 62528 MOTOR VEH.MAINT.OUTSOUR 0 60 0 60
275 62528 MOTOR VEH.MAINT.OUTSOUR 0 0 0 100
280 62606 HOMEOWNER HAP 40,234 50,863 38,297 40,464
280 62607 PBV HAP 55,512 62,436 63,686 114,648
280 62608 MAINSTREAM VOUCHERS HAP 144,167 149,194 161,523 269,760
280 62609 PORT OUT VOUCHER HAP 330,151 495,235 305,270 337,200
280 62610 PORTOUT VOUCHER ADM1N FEE 12,740 16,571 10,318 10,318
100 62611 MACH/EQUIP MAINTENANCE 20,517 10,600 14,100 0
275 62611 MACH/EQUIP MAINTENANCE 19,129 73 0 0
100 62614 EQUIP MAINT CONTRACT 699 699 699 0
100 62641 HOSPITALITY EXPENSE 0 664 0 0
269 62641 HOSPiTALITY EXPENSE 224 195 0 0
100 62645 SPECIAL EVENTS 841 99 2,400 0
280 62645 SPECIAL EVENTS 468 87 500 0
100 62663 SOFTWARE LICENSE EXP 471 23,780 57,383 57,522
260 62663 SOFTWARE LICENSE EXP 2,978 3,484 2,924 3,473
-26-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
280 62663 SOFTWARE LICENSE EXP 39,720 54,847 39,720 4,000
275 62664 LICENSE/PERMIT FEES 700 0 0 0
100 62666 CREDIT CARD CHARGE 907 7,389 9,629 12,258
100 62667 DATA SERVICES 2,395 3,435 2,711 3,468
260 62667 DATA SERVICES 983 865 851 1,081
275 62667 DATA SERVICES 162 146 162 150
280 62667 DATA SERVICES 558 490 558 490
100 62668 PROGRAM EQUIP/SUPPLIES 1,036 116 1,036 0
261 62668 PROGRAM EQUIP/SUPPLIES 0 36 0 0
269 62669 PROGRAMMING 15 0 0 0
100 62678 EDUCATIONAL MATERIALS 909 0 909 0
280 62688 PORT-IN VOUCH ASSIST PYMT 0 1,356 0 0
280 62689 TENANT PROTEC ASSIST PYMT 20,461 19,360 19,944 33,720
100 62692 LANDFILL FEES 0 390 0 0
100 62694 HOUSING ASST.PAYMENT 90,138 85,613 84,739 87,2ll
280 62694 HOUSING ASST.PAYMENT 4,222,081 4,658,525 5,374,345 5,161,830
100 62710 CONTRACTOR SERVICES 0 7,085 5,000 12,085
100 62712 CONSULTING ENGINEERS 0 2,263 0 2,263
100 62713 LEGAL SERVICES 1,041 1,573 0 0
100 62716 CONSULTANT SERVICES 51,143 15,061 1,500 1,500
260 62716 CONSULTANT SERVICES 24,075 0 0 0
280 62716 CONSULTANT SERVICES 2,010 2,065 2,070 2,120
100 62717 CRIMINAL BACKGROLTND CHECK 18 0 18 0
280 62717 CRIMINAL BACKGROUND CHECK 3,062 3,792 2,400 1,200
100 62726 AUD1T SERVICES 0 3,400 0 0
260 62726 AUDIT SERVICES 5,000 3,400 0 3,502
280 62726 AUDIT SERVICES 0 6,200 0 6,386
280 62727 FINANCIAL SERVICE FEES (70) 170 727 500
260 62729 DUST WIPE TESTING 72 0 700 0
275 62729 DUST WIPE TESTING 5,880 4,083 5,880 5,500
280 62729 DUST WIPE TESTING 0 15 0 0
100 62731 MISCELLANEOUS SERVICES 0 2,357 0 0
266 62731 MISCELLANEOUS SERVICES 1,875 533 0 0
100 62737 CONTRACT ADM SERVICE 43,299 42,570 41,300 40,000
100 62741 BUILDING DEMOLITION 28,000 12,116 32,453 32,453
100 62758 ESCROW PAYMENTS HOUSING 10,714 10,207 10,000 10,830
100 62761 PAY TO OTHER AGENCY 73,500 57,252 80,000 80,000
260 62761 PAY TO OTHER AGENCY 20,000 35,000 0 0
261 62761 PAY TO OTHER AGENCY 0 106,412 0 0
275 62761 PAY TO OTHER AGENCY 20,618 14,697 16,800 19,100
270 62764 LOANS 0 0 3,000 0
100 62765 GRANTS 0 53 250 250
260 62765 GRANTS 290,225 19,618 0 0
269 62765 GRANTS 0 0 8,000 200,000
100 62773 GA PARTICIPANT STIPENDS 0 1,955 10,200 0
100 62774 FSS,PARTICIPATE PAYMENTS 2,201 0 0 0
280 62774 FSS,PARTICIPATE PAYMENTS 145,385 87,636 ll5,902 ll8,200
100 62785 GIFT CARDS 0 1,500 1,150 0
269 62785 G1FT CARDS 180 0 0 0
62-SUPPLIES AND SERVICES 6,239,012 6,464,852 7,029,465 6,987,164
-2�-
Recommended Operating Expenditure Budget - Department Total
61 -HOUSING&COMMUNITY DEV
FY20 Actual FY2l Actual FY22 Adopted FY 23 Recomm'd
Fund Aceount Account Title Expense Expense Budget Budget
100 63311 ADMIN.OVERHEAD 241,222 206,300 234,454 0
63-ADMIN/OVERHEAD/STORES GAR 246,303 241,222 235,529 234,454
275 7ll 10 MISC.OFFICE EQUIPMENT 1,122 562 0 0
100 71120 PERIPHERALS,COMPUTER 0 1,102 0 0
260 71120 PERIPHERALS,COMPUTER (44) 0 0 1,138
280 71120 PERIPHERALS,COMPUTER 0 0 3,000 0
100 7ll24 COMPUTER 2,029 0 0 0
260 71124 COMPUTER 0 4,249 0 2,275
275 7ll24 COMPUTER 13 0 0 0
280 7ll24 COMPUTER 8,006 5,709 0 2,275
100 71211 DESKS/CHAIRS 1,885 0 1,000 800
260 71211 DESKS/CHAIRS 325 446 0 0
100 71310 AUTO/JEEP REPLACEMENT 34,554 0 24,900 0
260 71310 AUTO/JEEP REPLACEMENT 0 0 18,200 0
100 71550 MISCELLANEOUS EQUIPMENT 1,559 71 0 0
100 71610 CUSTODIAL EQUIPMENT 0 0 9,600 0
100 72418 TELEPHONE RELATED 47 860 2,100 1,837
260 72418 TELEPHONE RELATED 13 250 350 525
275 72418 TELEPHONE RELATED 0 317 0 1,400
280 72418 TELEPHONE RELATED 13 42 350 438
275 72515 TEST EQUIPMENT,OTHER 30 455 0 0
100 72614 LADDER 109 0 0 0
71-EQUIPMENT 49,660 14,063 59,500 10,688
100 73112 RELOCATIONS 1,993 914 4,950 0
275 73112 RELOCATIONS 15,816 24,083 15,000 0
100 73210 CONST CONTRACT-BLDG 3,478 66 0 0
275 73210 CONST CONTRACT-BLDG 0 284 0 0
100 732ll CONST.CONTR-NOT BLDG 0 8,283 0 0
73-CIP EXPENDITURES 21,287 33,630 19,950 0
61-HOUSING&COMMUNITY DEV TOTAL 8,666,931 9,120,428 10,576,988 10,462,181
-2$-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
ADMINISTRATION -61100
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDiTURES 8,283
EQUiPMENT 337 19,200 2,288
SUPPLIES AND SERVICES 18,830 56,489 47,598
WAGES AND BENEFITS 397,822 225,401 233,683
ADMINISTRATION 425,272 301,090 283,569
HEALTH HOMES GRANT -61135
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 114 114
HEALTH HOMES GRANT ll4 - 114
FEDERAL BUILDING MAINT. -61150
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 206,300 234,454
CIP EXPENDiTURES
EQUiPMENT 9,600
SUPPLIES AND SERVICES 143,946 170,596
FEDERAL BUlLD1NG MAINT. 350,247 414,650 -
LEAD PAINT ABATEMENT -61200
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERViCES 16,601 49,052
WAGES AND BENEFITS 298,976
LEAD PAINT ABATEMENT 16,601 - 348,028
LEAD NON-GRANT -61205
FUNDING SOURCE: LEAD PAINT GRANT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 284
LEAD PAINT ABATEMENT 284
LEAD PAINT ABATEMENT 2011-61211
FUNDING SOURCE: LEAD PAINT GRANT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 24,083 15,000
EQUIPMENT 1,334 - 1,400
SUPPLIES AND SERVICES 35,786 56,317 3,324
WAGF,S AND BF,NEFITS 255,910 362,439 93,259
LEAD PAINT ABATEMENT 2011 317,ll3 433,756 97,983
TRUE NORTH -61215
FUNDING SOURCE:GENERAL
-29-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGF,S AND BF,NEFITS 10,969 96,139 101,189
TRUE NORTH 10,969 96,139 101,189
HUD RESILIENCY -61264
FUNDING SOURCE:ENGINEERING SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SF.RVICF.S 14,569 15,731
WAGF,S AND BF,NEFITS 17,186 87,633
HUD RESILIENCY 31,755 103,364 -
REHAB.PROGRAM -61300
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 3,158
SUPPLiES AND SF.RVICF.S 25,694 13,731 33,889
WAGF,S AND BF,NEFITS 56,982 235,566 248,695
REHAB.PROGRAM 85,833 249,297 282,584
HOUSING LHAP GRANT -61320
FUNDING SOURCE: STATE RENTAL REHAB
Account FY21 Actual Expensc FY22 Adoptcd Budget FY23 Rccomm'd Budget
SUPPLIES AND SERVICES 3,000
HOUSING LHAP GRANT - 3,000 -
BLDG CODE ADMIN -61410
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 2,934 54,231 53,165
WAGES AND BENEFITS 20,109 130,759 266,579
BLDG CODE ADMIN 23,042 184,990 319,744
ELECTRICAL CODE ENF -61420
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 350 350
SUPPLIES AND SERVICES 499 4,975 3,787
WAGES AND BENEFITS 30,461 110,677 143,410
ELECTRICAL CODE ENF 30,960 ll6,002 147,547
BUILDING CODE ENF -61430
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 25,950 -
SUPPLIES AND SERVICES 8,862 18,488 15,678
WAGES AND BENEFITS 65,418 290,240 305,878
BUILDING CODE ENF 74,279 334,678 321,556
PLUMB/MECH CODE ENF -61440
FUNDING SOURCE:GENERAL
-30-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLI6S AND SF.RVICF.S 841 5,699 5,112
WAGF,S AND BF,NEFITS 27,507 109,270 141,483
PLUMB/MECH CODE ENF 28,348 114,969 146,595
MODERATE REHAB.-005 -61530
FUNDING SOURCE: SECTION 8 HOUSING
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 74,662 84,591 36,390
WAG�S AND B�N�FITS 544
MODERATE REHAB.-005 75,206 84,591 36,390
VASH PROGRAM -61590
FUNDING SOURCE: SECTION 8 HOUSING
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 2,615 40,464
MODERATE REHAB.-005 2,615 - 40,464
SECTION 8 VOUCHER -61600
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 5,709 3,350 2,625
SUPPLIES AND SERVICES 134,386 124,524 103,401
WAGES AND BENEFITS 608,251 738,354 619,363
SECTION 8 VOUCHER 748,346 866,228 725,389
VOUCAER AAP -61601
FUNDING SOURCE: SECTION 8 HOUSING
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 5,342,847 5,930,440 5,935,032
VOUCHER HAP 5,342,847 5,930,440 5,935,032
FAMILY UNIFICATION PROG -61602
FUNDING SOURCE: SECTION 8 HOUSING
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 53,241
WAGES AND BENEFITS 15,450
FAMILY UNIFICATION PROG 68,691
VOUCHER ADMIN FEES CARES-61603
FUNDING SOURCE: SECTION 8 HOUSING
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SF.RViCF.S 7,772
WAGF.S AND BF.NEFITS 52,894
VOUCHER ADMIN FEES CARES 60,666
FSS PROGRAM VOUCHER -61640
FUNDING SOURCE: SECTION 8 HOUSING
-31-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SF.RVICF.S 51,240 63,936 63,936
WAGF,S AND BF,NEFITS 58,601 160,475
FSS PROGRAM VOUCHER 109,841 63,936 224,411
GENERAL HOUSING INSP. -61700
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,821 350 1,400
SUPPLIES AND SERVICES 126,442 99,482 95,923
WAGES AND BENEFITS 603,371 573,850 515,034
GENERAL HOUSING INSP. 731,635 673,682 612,357
VACANT ABANDONED PROPERTY-61720
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 980 4,950 -
EQUIPMENT
SUPPLIES AND SERVICES 57,435 68,545 75,096
WAGES AND BENEFITS 29,440 77,856 83,557
VACANT ABANDONED PROPERTY 87,855 151,351 158,653
CDBG ADMIN/MONITORING -61800
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,704 350 2,625
SUPPLIES AND SERVICES 7,305 10,776 14,592
WAGES AND BENEFITS 88,005 I 15,093 I 18,432
CDBG ADMIN/MONITORING 97,014 126,219 135,649
PROJECT ROOTED -61802
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 25,000
CDBG ADMIN/MONITORING 25,000
CDBG CARES ACT -61805
FUNDING SOURCE:CDBG CARES ACT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 2,006
WAGES AND BENEFITS 32,090
CDBG CARES ACT 34,096 - -
RACE IN HEARTLAND -61806
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 3,017
CDBG CARES ACT 3,017
-32-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
LIBERTY RECOVERY CNTR ACQ-61810
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES
LIBERTY RECOVERY CNTR ACQ
AHNI AGREEMENT -61820
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES
AHNIAGREEMENT — — —
SHELTER PLUS CARE GRANT -61915
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 127,211 124,739 127,211
SHELTER PLUS CARE GRANT 127,211 124,739 127,211
BRIDGES OUT OF POVERTY -61920
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SF.RViCF.S 15
BRIDGES OUT OF POVERTY 15
GAINING OPPORTUNITIES -61922
FUNDING SOURCE:CIRCLES PRIVATE DONATIONS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT — 350 —
SUPPLiES AND SF.RViCF.S 7,146 43,175 203,400
WAGES AND BENEFITS 30,573 80,342 134,316
GAINING OPPORTUNITIES 37,720 123,867 337,716
SR OF PRESENTATION -61923
FUNDING SOURCE: EMERGENCY GUARDIAN ANGEL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 533
EMERGENCY ASSISTANCE 533
-33-
Recommended Expenditure Budget Report by Activity & Funding
Source
61 -HOUSING&COMMUNITY DEV
FOUR MOUNDS HEART PROGRAM-79115
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 10,000 L0,000 L0,000
FOUR MOUNDS HEART PROGRAM 10,000 10,000 ]0,000
HAWKEYE AREA COMM ACTION-79170
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 57,252 70,000 70,000
HAWKEYE AREA COMM ACTION 57,252 70,000 70,000
CDBG CARES ACT -79805
FUNDING SOURCE:CDBG CARES ACT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 106,052
CDBG CARES ACT 106,052
HOUSING& COMMUNITY DEV TOTAL $9,120,427.65 $10,576,988.00 $10,462,181.00
-34-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
61 HOUSING AND COMMUNITY DEV. DEPT.
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 7625 GE-41 HOUSING SERVICES DIRECTOR 0.50 $ 56,991 0.50 $ 59,207 0.50 $ 61,126
260 7625 GE-41 HOUSING SERVICES DIRECTOR 0.25 $ 28,496 0.25 $ 29,603 0.25 $ 30,563
280 7625 GE-41 HOUSING SERVICES DIRECTOR 0.25 $ 28,496 0.25 $ 29,603 0.25 $ 30,563
100 GE-38 ASSISTANT HOUSING DIRECTOR 0.50 $ 41,833 1.00 $ 80,534 1.00 $ 94,124
260 GE-38 ASSISTANT HOUSING DIRECTOR 0.25 $ 20,917 - $ - - $ -
280 GE-38 ASSISTANT HOUSING DIRECTOR 0.25 $ 20,917 - $ - - $ -
260 GE-28 HOUSING FINANCIAL SPECIALIST 2.00 $ 116,285 2.00 $ 112,020 2.00 $ 117,909
100 GE-33 COMMUNITY DEV. SPECIALIST 0.25 $ 19,001 0.10 $ 7,791 0.10 $ 8,044
260 GE-33 COMMUNITY DEV. SPECIALIST 0.75 $ 56,439 0.90 $ 70,116 0.90 $ 72,397
100 GE-25 CONFIDENTIALACCOUNT CLERK - $ - - $ - 1.00 $ 41,489
100 GE-36 DEPUTY CODE OFFICIAL - $ - - $ - 1.00 $ 93,528
100 4368 GE-35 RENTAL INSPECT/LICENSE SUPV 1.00 $ 84,503 1.00 $ 85,747 - $ -
100 GE-35 COMBINATION INSPECTOR - $ - - $ - 1.00 $ 79,897
100 4372 GE-34 RESILIENCY COORDINATOR 0.40 $ 31,746 0.40 $ 32,441 - $ -
275 4372 GE-34 RESILIENCY COORDINATOR 0.20 $ 15,873 1.20 $ 69,751 - $ -
800 4372 GE-34 RESILIENCY COORDINATOR 0.40 $ 31,746 0.40 $ 32,441 - $ -
269 GE-34 GRANT PROGRAM MANAGER - $ - - $ - 1.00 $ 70,825
275 GE-34 GRANT PROGRAM MANAGER - $ - - $ - 1.00 $ 83,352
100 GE-33 REHABILITATION SUPERVISOR - $ - 0.50 $ 40,100 0.50 $ 41,404
260 4365 GE-33 REHABILITATION SUPERVISOR 1.00 $ 79,014 0.50 $ 40,100 0.50 $ 41,404
280 8775 GE-35 ASSISTED HOUSING SUPV 1.00 $ 87,013 1.00 $ 72,783 1.00 $ 83,677
100 2590 GE-32 GENERAL HOUSING SPECIALIST 0.80 $ 57,614 0.80 $ 58,481 - $ -
275 2590 GE-32 GENERAL HOUSING SPECIALIST 0.20 $ 14,404 0.20 $ 14,620 - $ -
275 GE-34 GRANTS SUPERVISOR 1.00 $ 80,159 - $ - - $ -
275 GE-30 LEAD PAINT INSPECTOR 2.00 $ 109,436 2.00 $ 104,902 2.00 $ 119,068
280 GE-29 ASSISTED HOUSING COORD 1.00 $ 63,061 1.00 $ 24,028 1.00 $ 64,173
100 GE-27 FAMILY SELF-SUFFICIENCY COORD 1.00 $ 53,528 1.00 $ 55,649 - $ -
280 GE-27 FAMILY SELF-SUFFICIENCY COORD 2.00 $ 108,164 2.00 $ 111,553 1.00 $ 57,074
280 8750 GE-27 ASSISTED HOUSING SPECIALIST 3.00 $ 149,941 3.00 $ 157,338 4.00 $ 227,889
100 8875 GE-26 PERMIT CLERK 1.00 $ 54,284 2.00 $ 109,623 2.00 $ 113,201
269 5400 GE-26 LEAD PAINTASSISTANT - $ - - $ - 0.50 $ 26,632
275 5400 GE-26 LEAD PAINTASSISTANT 1.00 $ 57,566 1.00 $ 50,779 1.50 $ 75,683
100 GE-30 NUISANCE SPECIALIST 0.94 $ 48,597 0.94 $ 51,594 0.94 $ 56,179
260 GE-30 NUISANCE SPECIALIST 0.06 $ 3,102 0.06 $ 3,294 0.06 $ 3,586
280 225 GE-25 SECRETARY 1.00 $ 49,047 1.00 $ 49,980 1.00 $ 51,879
100 5400 0E-17 INSPECTOR I 2.50 $ 158,065 2.50 $ 165,214 2.50 $ 181,316
260 5400 0E-17 INSPECTOR I 0.50 $ 30,714 0.50 $ 31,473 0.50 $ 33,393
280 5400 0E-17 INSPECTOR I 1.00 $ 66,875 1.00 $ 70,480 1.00 $ 70,326
100 GE-34 INSPECTOR II 1.00 $ 71,305 5.00 $ 404,792 5.00 $ 422,969
TOTAL FULL TIME EMPLOYEES 29.00 $1,895,132 34.00 $2,226,037 35.00 $2,453,670
61020 Part Time Employee Expense
100 2800 GE-34 INSPECTOR II - $ - 0.75 $ 60,401 0.75 $ 62,358
Total Part Time Employees - $ - 0.75 $ 60,401 0.75 $ 62,358
TOTAL HOUSING&COMM. DEVL. DEPT. 29.00 $1,895,132 34.75 $2,286,438 35.75 $2,516,028
-35-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Housing&Comm.Dev.Administration-FT CDBG Fund
HOUSING SERVICES
26061100 61010 260 79700 GE-41 DIRECTOR 0.25 $ 28,496 0.25 $ 29,603 0.25 $ 30,563
ASST.HOUSING SERVICES
26061100 61010 260 GE-38 DIRECTOR 0.25 $ 20,917 - $ - - $ -
Total 0.50 $ 49,413 0.25 $ 29,603 0.25 $ 30,563
Housing Administration-FT Section 8 Fund
HOUSING SERVICES
28061100 61010 260 79700 GE-41 DIRECTOR 0.25 $ 28,496 0.25 $ 29,603 0.25 $ 30,563
ASST.HOUSING SERVICES
28061100 61010 280 GE-38 DIRECTOR 0.25 $ 20,917 - $ $ -
Total 0.50 $ 49,413 0.25 $ 29,603 0.25 $ 30,563
Housing Administration-FT General Fund
HOUSING SERVICES
10061100 61010 100 7625 GE-41 DIRECTOR 0.50 $ 56,991 0.50 $ 59,207 0.50 $ 61,126
ASST.HOUSING SERVICES
10061100 61010 100 GE-38 DIRECTOR 0.50 $ 41,833 0.50 $ 40,267 0.50 $ 47,062
10061100 61010 100 GE-33 COMMUNITY DEV.SPECIALIST 0.25 $ 19,001 0.10 $ 7,791 0.10 $ 8,044
Total 1.25 $ 117,825 1.10 $ 107,265 1.10 $ 116,232
Section 8-Voucher Program-FT
28061600 61010 280 225 GE-25 SECRETARY 1.00 $ 49,047 1.00 $ 49,980 1.00 $ 51,879
28061600 61010 280 GE-29 ASSISTED HOUSING COORD 1.00 $ 63,061 1.00 $ 24,028 1.00 $ 64,173
ASSISTED HOUSING
28061600 61010 280 8750 GE-27 SPECIALIST 3.00 $ 149,941 3.00 $ 157,338 3.00 $ 170,916
ASSISTED HOUSING
28061600 61010 280 8775 GE-35 SUPERVISOR 1.00 $ 87,013 1.00 $ 72,783 1.00 $ 83,677
FAMILY SELF-SUFFICIENCY
28061600 61010 280 GE-27 COOR 2.00 $ 108,164 2.00 $ 111,553 - $ -
28061600 61010 280 5400 0E-17 INSPECTOR I 1.00 $ 66,875 1.00 $ 70,480 1.00 $ 70,326
Total 9.00 $ 524,101 9.00 $ 486,162 7.00 $ 440,971
Family Self-Sufficiency-FT
ASSISTED HOUSING
28061640 61010 280 225 GE-27 SPECIALIST - $ - - $ - 1.00 $ 56,973
FAMILY SELF-SUFFICIENCY
28061640 61010 280 5400 GE-27 COORD - $ - - $ - 1.00 $ 57,074
Total - g - - g - 2.00 $ 114,047
Building Inspections-FT
10061430 61010 100 5450 GE-34 INSPECTOR II - $ - 2.00 $ 165,122 2.00 $ 171,277
Total - $ - 2.00 $ 165,122 2.00 $ 171,277
Plumbing/Mechanical Inspections-FT
10061440 61010 100 5450 GE-34 INSPECTOR II - $ - 1.00 $ 82,145 1.00 $ 84,807
10061440 61010 100 GE-35 COMBINATION INSPECTOR - $ $ - 0.25 $ 19,974
Total - $ - 1.00 $ 82,145 1.25 $ 104,781
Electrical Inspections-FT
10061420 61010 100 5450 GE-34 INSPECTOR II - $ - 1.00 $ 82,145 1.00 $ 84,807
10061420 61010 100 GE-35 COMBINATION INSPECTOR - $ - - $ - 0.25 $ 19,974
Total - $ - 1.00 $ 82,145 1.25 $ 104,781
-36-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Building Inspector II-Part Time
10061430 61020 100 2800 GE-34 INSPECTOR II 0 0 0.75 60401 0.75 $ 62,358
Total 0 0 0.75 60401 0.75 $ 62,358
Code Enforcement-Full-Time
10061410 61010 100 8875 GE-26 PERMIT CLERK - $ - 1.00 $ 54,549 1.00 $ 56,330
10061410 61010 100 GE-36 DEPUTY CODE OFFICIAL - $ - - $ - 0.50 $ 46,764
CONFIDENTIAL ACCOUNT
10061410 61010 100 GE-25 CLERK - $ - - $ - 1.00 $ 41,489
10061410 61010 100 GE-38 ASST.HOUSING SERVICES 0.50 $ 40,267 0.50 $ 47,062
DIRECTOR
Total - $ - 1.50 $ 94,816 3.00 $ 191,645
General Housing Inspection-FT General Fund
10061700 61010 100 5400 0E-17 INSPECTOR I 2.00 $ 127,351 2.00 $ 134,198 2.00 $ 147,923
10061700 61010 100 GE-34 INSPECTOR II 1.00 $ 71,305 1.00 $ 75,380 1.00 $ 82,078
10061700 61010 100 GE-35 COMBINATION INSPECTOR - $ - - $ - 0.50 $ 39,949
GENERAL HOUSING
10061700 61010 100 2590 GE-32 SPECIALIST 0.80 $ 57,614 0.80 $ 58,481 - $ -
10061700 61010 100 GE-36 DEPUTY CODE OFFICIAL - $ - - $ - 0.50 $ 46,764
RENTAL INSPECT/LICENSE
10061700 61010 100 4368 GE-35 SUPV 1.00 $ 84,503 1.00 $ 85,747 - $ -
10061700 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 54,284 1.00 $ 55,074 1.00 $ 56,871
Total 5.80 $ 395,057 5.80 $ 408,880 5.00 $ 373,585
OAHMP
26961922 61010 269 GE-34 GRANT PROGRAM MANAGER - $ - - $ - 1.00 $ 70,825
26961922 61010 269 GE-28 LEAD PAINTASSISTANT - $ - - $ - 0.50 $ 26,632
TOt81 - $ - - $ - 1.50 $ 97,457
Lead Paint Grant- Lead Fund
27561200 61010 275 $ LEAD PAINTASSISTANT - $ - - $ - 1.25 $ 63,420
27561200 61010 275 � LEAD PAINT INSPECTOR - $ - - $ - 1.50 $ 89,301
27561200 61010 275 GE-34 GRANT PROGRAM MANAGER - $ - - $ - 0.75 $ 62,358
TOtal - $ - - $ - 3.50 $ 215,079
Lead Paint Grant-Lead Fund
27561211 61010 275 GE-34 GRANTS SUPERVISOR 1.00 $ 80,159 - $ - - $ -
27561211 61010 275 GE-28 LEAD PAINTASSISTANT 1.00 $ 57,566 1.00 $ 50,779 0.25 $ 12,263
27561211 61010 275 GE-34 GRANT PROGRAM MANAGER - $ - - $ - 0.25 $ 20,994
27561211 61010 275 4,372 GE-34 RESILIENCY COORDINATOR 0.20 $ 15,873 1.20 $ 69,751 - $ -
GENERAL HOUSING
27561211 61010 275 GE-32 SPECIALIST 0.20 $ 14,404 0.20 $ 14,620 - $ -
27561211 61010 275 GE-30 LEAD PAINT INSPECTOR 2.00 $ 109,436 2.00 $ 104,902 0.50 $ 29,767
Total 4.40 $ 277,438 4.40 $ 240,052 1.00 $ 63,024
Rehab Program-FT CDBG
26061300 61010 260 5400 0E-17 INSPECTOR I 0.50 $ 30,714 0.50 $ 31,473 0.50 $ 33,393
REHABILITATION
26061300 61010 260 4365 GE-33 SUPERVISOR 0.50 $ 39,507 0.50 $ 40,100 0.50 $ 41,404
26061300 61010 260 225 GE-25 SECRETARY - $ - - $ - - $ -
HOUSING FINANCIAL
26061300 61010 260 GE-28 SPECIALIST 1.75 $ 101,605 1.75 $ 97,128 1.75 $ 102,532
26061300 61010 260 4360 GE-27 REHABILITATION SPECIALIST - $ - - $ - - $ -
Total 2.75 $ 171,826 2.75 $ 168,701 2.75 $ 177,329
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Community Dev.Block Grant Admin./Monitoring
HOUSING FINANCIAL
26061800 61010 260 2665 GE-28 SPECIALIST 0.25 $ 14,680 0.25 $ 14,892 0.25 $ 15,377
26061800 61010 260 GE-33 COMMUNITY DEV.SPECIALIST 0.75 $ 56,439 0.90 $ 70,116 0.90 $ 72,397
Total 1.00 $ 71,119 1.15 $ 85,008 1.15 $ 87,774
HUD Resiliency Grant Coordination- FT General Fund
10061264 61010 100 4372 GE-34 RESILIENCY COORDINATOR 0.40 $ 31,746 0.40 $ 32,441 - $ -
Total 0.40 $ 31,746 0.40 $ 32,441 - $ -
HUD Resiliency Grant Coordination
80061264 61010 800 4372 GE-34 RESILIENCY COORDINATOR 0.40 $ 31,746 0.40 $ 32,441 - $ -
Total 0.40 $ 31,746 0.40 $ 32,441 - $ -
True North-FT General Fund
10061215 61010 100 0E-17 INSPECTOR I 0.50 $ 30,714 0.50 $ 31,016 0.50 $ 33,393
REHABILITATION
10061215 61010 100 GE-33 SUPERVISOR 0.50 $ 39,507 0.50 $ 40,100 0.50 $ 41,404
Total 1.00 $ 70,221 1.00 $ 71,116 1.00 $ 74,797
VacanUAbandoned Buildings-FT General Fund
10061720 61010 GE-30 NUISANCE SPECIALIST 0.94 $ 48,597 0.94 $ 51,594 0.94 $ 56,179
Total 0.94 $ 48,597 0.94 $ 51,594 0.94 $ 56,179
VacanUAbandoned Buildings-FT CDBG
26061720 61010 GE-30 NUISANCE SPECIALIST 0.06 $ 3,102 0.06 $ 3,294 0.06 $ 3,586
Total 0.06 $ 3,102 0.06 $ 3,294 0.06 $ 3,586
Family Self-Sufficiency-FT
FAMILY SELF-SUFFICIENCY
10061922 61010 100 GE-27 COOR 1.00 $ 53,528 1.00 $ 55,649 - $ -
Total 1.00 $ 53,528 1.00 $ 55,649 - $ -
TOTAL HOUSING SERVICES&COMM.DEVL.DEPT 29.00 $1,895,132 34.75 $2,286,438 35.75 $2,516,028
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Capital Improvement Projects by Department/Division
HOUSING&COMMUNITY DEV
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1002869 CARES ST RENTAL/MORTGAGE 16,329
1002942 DAMAGE CLAIM ASSISTANCE
1011595 HOMEOWNERSffiP GRANTS-TARG
2601065 RESIDENTIAL REHAB PROGRAM 76,533 72,022 125,000 125,000
2601231 PURCHASE/RESALE/REHAB 126,166 4,948
2601232 LEAD PAINT ABATEMENT PROG 6,800 21,925 102,332
2601233 RENTAL REHAB LTNIT 75,000 2,328 50,000
2601234 FIRST TIME HOMEBUYER PROG 45,000 80,000 43,000 50,000
2601747 ST MARK COMMUNITY CTR REH 15,000
2602866 VISITING NURSE ASSOC 85,000 20,000 20,000 20,000
2602926 CREDIT REPAIR PROGRAM 100,000 50,000
2602927 WINDOW REPLACE PROGRAM 20,000 20,000
2602928 AQUAPONIC SYSTEMS 90,958
2602929 NEIGHBORHOOD BROADBAND 100,000
2602930 CHILDCARE ASSISTANCE 50,000
2602943 RENTAL&MORTGAGE ASSIST 1,726
2602944 HOMELESS SHELTER REHAB
2612867 CDBG COVID SHELTER 163,674 232,292
2612869 CARES ST RENTAL/MORTGAGE - 99,042 - -
2612874 BROADBAND CARES ACT
2642690 HUD RESILIENCY 2,140,444 1,473,823 674,000
2651247 HISTORIC PRES.REV.LOAN 2,950
2652931 HISTORIC PRES REV LOAN 7,000 7,000
2681021 HTF-WASHINGTON NEIGHBOR 175,634 176,503 231,283 231,283
2701065 RESIDENTIAL REHAB PROGRAM 102,667 31,368 30,000 30,000
2701250 HOME-RENTAL FIVE POINTS - 280,000 - -
2752340 HEALTHY HOMES GRANT 59,201 48,018
2752429 LEAD HZRD REDUC PRG 158,161 375,227 800,000 -
3601595 HOMEOWNERSHIP GRANTS-TARG 391,882 12,075 194,629 759,392
3602424 DTWN URBN RNL DRST ADA 15,000 8,563 30,000 30,000
3602573 CHI 30,000
3602766 NORTH F,ND NFIGH RF,INVF.ST 563,714 636,709 300,000 300,000
3602802 DT ADA NON-PROFIT ASSIST 100,000 100,000
HOUSING&COMMUNITY DEV TOTAL $4,232,826 $3,592,898 $3,018,202 $1,772,675
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PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
HOUSING AND COMMUNITY DEVELOPMENT
Community and Economic Development
Assistance for Homeownership $ 759,392 $ 960,915 $1,460,605 $1,006,561 $1,082,440 $ 5,269,913 384
Neighborhood Reinvestment
Partnership $ 300,000 $ 300,000 $ - $ - $ - $ 600,000 386
Washington Neighborhood
Home Purchase Program $ 231,283 $ 231,283 $ 231,283 $ 231,283 $ 231,283 $ 1,156,415 387
Homeowner Rehabilitation
Program $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ 775,000 388
First-Time Home Buyer
Program $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 390
Rental Dwelling Rehabilitation
Programs $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 391
Credit Repair Program $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 392
Window Replacement Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 393
Visiting Nurse Association $ 20,000 $ 20,000 $ - $ - $ - $ 40,000 394
Historic Preservation
Revolving Loan Fund $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 35,000 395
Downtown ADAAssistance $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 396
Downtown Urban Renewal
Area Non-Profit Accessibility
Assistance Program $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 397
TOTAL $1,772,675 $1,974,198 $2,153,888 $1,699,844 $1,775,723 $ 9,376,328
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Purchase of Services
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DEPARTMENT/DIVISION: Purchase Of Services
RESPONSIBILITY: Alexis Steger, Housing & Community Development Director
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
The FY 2023 budget recommends an allocation of$100,000 in General Fund and $0 in Community
Development Block Funds for a total of$100,000 to fulfill some of the recommendations of the
Community Development Advisory Commission.
The recommendation of the Community Development Advisory Commission will be made to City
Council after the FY 2023 budget is adopted on March 29, 2022.
The following purchase of service agencies have received funding in the past:
Agency FY 2022 Funding Source
Convivium Urban Farmstead $25,000 General Fund
Dubuque YMCA/YWCA Domestic Violence Shelter $25,000 General Fund
Marita Theisen Childcare Center Steeple Square $10,000 General Fund
Project Rooted, Rooted Pantries $2,375 General Fund
Red Basket Project $12,625 General Fund
St. Mark Youth Enrichment $25,000 General Fund
Total $100,000
Contracted services are services that the City would have within its organization regardless of who
provides the service. Contracted services in many cases leverage other resources that would not
normally be available to the City.An example is the Dubuque Humane Society which provides a
heightened level of service for animal control over what the City would provide for animals.
The following agencies have received or are being recommended to receive funding as contracted
services within other departments:
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Agency Department Funding
FY 2022 FY 2023 Source
Community Foundation of
Greater Dubuque - Project
HOPE Economic Development $75,000 $85,000 General Fund
Community Foundation of
Greater Dubuque - Inclusive
Dubuque Economic Development $75,000 $75,000 General Fund
Crescent Community Health
Center- Operating Health Services $50,000 $50,000 General Fund
Travel Dubuque Economic Development $1,168,300 $1,170,134 General Fund
Dubuque Area Labor
Management Council Economic Development $30,000 $35,000 General Fund
Dubuque Dream Center Economic Development $50,000 $60,000 General Fund
Dubuque Main Street Economic Development $83,300 $91,630 General Fund
Dubuque Winter Farmers
Market Economic Development $- $15,000 General Fund
DuRide Transit $25,000 $30,000 General Fund
ECIA Membership Dues Planning $32,968 $34,010 General Fund
ECIA Prosperity lowa Economic Development $5,085 $5,085 General Fund
ECIA Transportation Planning Engineering $20,000 $25,000 General Fund
ECIA Continuum of Care Grant
Administration Housing $40,000 $40,000 General Fund
Fountain of Youth Economic Development $50,000 $60,000 General Fund
Four Mounds HEART Program Housing $10,000 $10,000 General Fund
Greater Dubuque
Development Corporation -
Retail Expansion/Marketing/
Workforce Economic Development $588,748 $704,135 Land Sales
Greater Dubuque
Development Corporation -
Director of Sustainable
Innovation Economic Development $100,000 $105,500 General Fund
Greater Dubuque
Development Corporation -
True North Economic Development $25,000 $26,500 GDTIF
Hills & Dales: Senior Center Recreation $18,200 $18,200 General Fund
Humane Society Health Services $139,341 $146,308 General Fund
Hawkeye Area Community
Action Housing $70,000 $70,000 General Fund
Total $ 2,655,942 $ 2,856,502
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PURCHASE OF SERVICE
Purchase of services activities are those services that the City feels fit the goals and priorities
of the City and are not required to be provided or would not be provided in the normal course
of City business. In Fiscal Year 2014, an application process was implemented for the funding
of purchase of service agencies.
Resources and Property Tax Support
200,000
100,000 $83,194 $100,000 $100,000
$43,562
$— $—
0
CDBG Charges Property Tax Support
� FY 2021 FY 2022 FY 2023
Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies
accounts for 100% of the department expense as seen below. Overall, the departments'
expenses are expected to unchange by 0.00% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$126,756
Pay to Other Agency $100,000
$100,000
$0 $25,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000
FY 2021 FY 2022 � FY 2023
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Recommended Operating Expenditure Budget - Department Total
79 - PURCHASE OF SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62761 PAY TO OTHER AGENCY 80,852 43,562 100,000 100,000
260 62761 PAY TO OTHER AGENCY 28,509 83,194
62-SUPPLIES AND SERVICES 109,362 126,756 100,000 100,000
79-PURCHASE OF SERVICES TOTAL 109,362 126,756 100,000 100,000
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Recommended Expenditure Budget Report by Activity & Funding
Source
79 - PURCHASE OF SERVICES
PURCHASE OF SERVICE-(SPS)-79450
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SF.RVICF.S 126,756 100,000 100,000
PURCHASE OF SERVICE-(SPS) 126,756 100,000 100,000
PURCHASE OF SERVICES TOTAL $126,756 $100,000 $100,000
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Planning Services
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PLANNING SERVICES DEPARTMENT SUMMARY
FY 2021 FY 2022 FY 2023 %Change
Budget Highlights Actual Budget Requested FroBudg t022
Expenses
Employee Expense 625,803 759,842 801,301 5.5 %
Supplies and Services 140,684 112,023 249,835 123.0 %
Machineryand Equipment 114 31,627 5,981 (81.1)%
Total 766,601 903,492 1,057,117 17.0 %
Resources
Administrative Overhead Recharges 401,643 359,643 407,094 13.2 %
Operating Revenue 84,029 49,095 55,299 12.6 %
Total 485,672 408,738 462,393 13.1 %
Property Tax Support 280,929 494,754 594,724 99,970
Percent Increase (Decrease)
Percent Self Supporting 63.4 °/a 45.2 % 43.7 %
Personnel -Authorized FTE 8.38 8.38 8.38
Improvement Package Summary
1 of 7
This improvement request is for funding to help assist Planning Services Staff with managing and
updating the Imagine Dubuque website so the comprehensive plan can continue to be implemented.
The Imagine Dubuque website is a WordPress website that was developed between the City of
Dubuque Planning Services Department (PSD) and Teska Associates. Currently, Teska Associates
hosts, manages and updates the website at the direction of Planning Staff. A multi-year contract with
Teska Associates has concluded. Planning Staff has taken on the role of updating the website.
Planning Staff have consulted with the Public Information Office (PIO) about providing assistance with
managing the website. Due to staffing levels and time associated with managing and updating the
website, the PIO and PSD determine that separate funding should be requested. The funding is used
for training purposes, purchasing of website modules/plugins and to contract with Teska Associates to
assist with trouble shooting and upgrades. Imagine Dubuque 2037: A Call to Action Comprehensive
Plan:lmplementation, impacts all the City Council goals as well as being identified as a City Council
high priority.
Related Cost: $ 499 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 210 Administrative Overhead Recurring
Net Cost: $ 289
Property Tax Impact: $0.0001 —%
Activity: Planning/Historic Preservation
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2 of 7
This improvement request is for activation of the Imagine Dubuque Comprehensive Plan, adopted on
September 18, 2017. The plan serves as a guide for the community's physical, social and economic
development. Many of the plan's 110 recommendations are seeing great progress, despite the impact
of COVID-19. Some recommendations are led by the City, while others are more community-led. The
funding will provide the team (Connectors & Planning Staff) the ability to identify a handful of
community-led recommendations that require assistance, partnering with individuals and organizations
to determine what the next best steps are for activation and coordination. This creative approach may
be training disparate Champions of the plan around a specific issue, supporting a convening of
organizations around a recommendation, or developing awareness campaigns for certain projects that
are forwarding a recommendation. This flexible approach uses various media platforms and community
engagement formats to support of the activation of Champions and educates the community (City of
Dubuque, Dubuque County and Tri-State Region). Implementation of the Imagine Dubuque has been
identified as a City Council High Priority. This request also supports all the City Council Goals,
especially Partnership for a Better Dubuque: Building Our Community that is Viable, Livable and
Equitable.
Related Cost: $20,000 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $ 8,400 Administrative Overhead Non-Recurring
Net Cost: $11,600
Property Tax Impact: $0.0046 0.05%
Activity: Planning/Historic Preservation
3 of 7
This improvement request is for an update of the Unified Development Code. The Unified Development
Code was adopted on October 19, 2009. The Imagine Dubuque Comprehensive Plan (ID)was
adopted on September 18, 2017. The Equitable Poverty Reduction & Prevention Plan (EPRPP) was
adopted on March 1, 2021. The Community Climate Action & Resiliency Plan (CCARP) was adopted in
2013 and updated in 2020. The Arts and Culture Master Plan (ACMP) was adopted in 2016. The ID,
EPRPP, CAPRP and ACMP were all adopted after the Unified Development Code. The update of the
UDC will allow the regulatory document to be reviewed with an equity lens while also implementing
portions of the before mentioned plans where applicable. It will also allow the UDC to be updated with
changes in technology, land use, etc. Estimated amount is from researching RFPs on National APA
and state APA chapter websites for similar projects. This request supports the City Council goals of
Robust Local Economy: Diverse Business and Jobs with Economic Prosperity, Vibrant Community:
Healthy and Safe, Livable Neighborhoods and Housing; Great Place to Live, Sustainable Environment:
Preserving and Enhancing Natural Resources, Diverse Arts, Culture, Parks and Recreation Experience
and Activities and Connected Community: Equitable Transportation, Technology Infrastructure and
Mobility. It also address the following City Council Top Priorities: Equitable Poverty Prevention &
Reeducation Plan Implementation, Historic Building Rehabilitation/Preservation. It also addresses the
following City Council High Priorities: Childcare Initiative and Imagine Dubuque Implementation.
Related Cost: $100,000 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $42,000 Administrative Overhead Non-Recurring
Net Cost: $58,000
Property Tax Impact: $0.0228 0.23%
Activity: Development Services
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4 of 7
This improvement request is for the purchase of uniforms. The uniforms consist of polos and long
sleeve shirts with an embroidered "City of Dubuque Masterpiece on the Mississippi Logo" and the text
"Planning Services Department". This would include a polo for the Planning Secretary, Planning
Technician, Zoning Enforcement Officer, three Assistant Planners,Associate Planner and Planning
Services Manager. In addition, it would include two long sleeve shirts for the Zoning Enforcement
Officer. The Planning Services Staff quite frequently interacts with the public outside of the physical
Planning Services Department Office. This include interaction with the public at board and commission
meetings, city council meetings, public workshops, open houses, presentations, and many more
events. The embroiderer polo/shirts help clearly identify Planning Staff at these events. In addition, the
Zoning Enforcement Officer is out in the community inspecting properties. These shirts help clearly
identify the Zoning Enforcement Officer as a city official with inspecting property and interacting with the
public. This request supports the City Council goal of Financially Responsible, High-Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 210 Tax Funds Recurring Recommend - No
Related Cost: $ 120 Tax Funds Recurring
Related Revenue: $ 139 Administrative Overhead Recurring
Net Cost: $ 191
Property Tax Impact: $0.0001 —°/o
Activity: Development Services and Planning/Historic Preservation
5 of 7
This improvement request is for sending Planning Staff, Zoning Board of Adjustment Members, Zoning
Advisory Commission Members and other local officials to the lowa Sate University Extension
Introduction to Planning and Zoning for Local Officials workshop. The Introduction to Planning and
Zoning for Local Officials workshop is a three-hour session designed to introduce the basic principles of
land use planning and development management to elected officials, planning and zoning officials, and
board of adjustment members without formal training in the subjects. Using case scenarios in a highly-
interactive format, the workshop highlights issues frequently faced in the land use process, such as the
roles and responsibilities of the planning and zoning commission, the board of adjustment, and the
elected council and board of supervisors. It also highlights legal issues frequently faced by local
officials, such as variances, special uses, nonconforming uses, spot zoning, hearing procedures, and
conflicts of interest. This request supports the City Council goal of Financially Responsible, High-
PerFormance City Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 560 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $ 235 Administrative Overhead Non-Recurring
Net Cost: $ 325
Property Tax Impact: $0.0001 —%
Activity: Development Services
6 of 7
This improvement request is for sending an Assistant Planner and Associate Planner to Dale Carnegie
Training. The Assistant Planner and Associate Planner are both part of the Leadership Team. Allowing
the Assistant Planner and Associate Planner to participate in Dale Carnegie Training will help develop
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and build on confidence and personal leadership competence; Strengthen skills in relating to others and
build inclusivity; Enhance skills to communicate logically, clearly, and concisely; Energize and engage
listeners, learn to listen with empathy; Develop leadership skills to be more flexible and innovative,
Inspire others and motivate other to action; and Power them to control attitudes and reduce stress so
they can be at their optimum best. This request supports the City Council goal of Financially
Responsible, High-Performance City Organization: Sustainable, Equitable and Effective Service
Delivery.
Related Cost: $4,000 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $ 1,680 Administrative Overhead Non-Recurring
Net Cost: $ 2,320
Property Tax Impact: $0.0009 0.01%
Activity: Development Services
7 of 7
This improvement request is to convert a walled office space into a virtual conference room. The
project involves repurposing existing desk and office equipment. A wheeled conference room table and
eight wheeled office chairs would be placed in the space. A television on an telescoping wall mounted
bracket would be installed on the wall. The space would allow for Planning Staff to conduct virtual
meeting as a larger group and allow a space where staff can meet with customers while maintaining
social distancing. This request supports the City Council goal of Financially Responsible, High-
PerFormance City Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost: $ 3,100 Tax Funds Non-Recurring Recommend -Yes
Related Revenue: $ 1,302 Administrative Overhead Non-Recurring
Net Cost: $ 1,798
Property Tax Impact: $0.0007 —%
Activity: Development Services
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in annual cost increase of$3,128 or 3.04%.
4. Five-Year Retiree Sick leave payout increased from $15,093 in FY 2022 to $21,749 in FY 2023.
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5. 50% Sick leave payout decreased from $1,522 in FY 2022 to $— in FY 2023 based on
retirements. Effective July 1, 2019, employees over the sick leave cap can convert 50°/o of the
sick leave over the cap to vacation or be paid out.
Supplies & Services
6. Data Processing Equipment Maintenance Contracts increased from $10,404 in FY 2022 to
10,320 in FY 2023. Departments receive recharges for maintenance agreement costs on City
wide software based on the number of users in their department.
7. Software License expense increased from $26,808 in FY 2022 to $35,073 in FY 2023. Increase
is based on expected cost of new Enterprise Resource Planning system.
8. Pay to Other Agency increased from $32,968 in FY 2022 to $34,010 in FY 2023 for East Central
Intergovernmental Association (ECIA) annual dues plus 3%.
9. Travel Conferences increased from $6,200 in FY 2022 to $10,165 in FY 2023 based on five
department staff attending the annual Race in the Heartland annual conference in FY 2023 and
the National Preservation is a biennial conference next held in FY 2023. Other conferences
budgeted include state-wide preservation conferences and the American Planning Association
conference.
10. General Liability Insurance increased from $4,281 in FY 2022 to $5,647 in FY 2023 based on
FY 2022 actual plus 12%.
11. Court Costs and Record Fees increased from $4,500 in FY 2022 to $5,000 in FY 2023 based on
FY 2021 YTD and additional pre-annexation filings. Beginning January 1, 2016, the court
requires the $85 filing fee for municipal infractions to be paid up front by the City. The Court then
enters judgment, and if a defendant if found guilty, the defendant will pay a fine plus $85 in court
costs and the Court will distribute the fine portion and reimburse the City for the filing fee that
was paid up front by the City. If a defendant is found not guilty, the City will pay for the court
costs using the $85 filing fee paid upfront instead of deducting the $85 from the City's
judgments, which was the process done by the Court previous to January 1, 2016. Departments
that file municipal infractions must budget the upfront filing fee and a portion of the amount is
reimbursed to the department going forward. The offsetting revenue is budgeted in lowa District
Court Fines and is $661 in FY 2023 . Due to time delay of reimbursements, the revenue
received is less than the expense.
12. Legal notices and ads increased from $2,578 in FY 2022 to $3,021 in FY 2023 based on FY22
Projected actual.
13. Rental of Space remains unchanged from $3,024 in FY 2022 to $3,024 in FY 2023 for the rental
of 6 parking spaces for the following positions: Department Manager,Associate Planner, three
Assistant Planners and a Zoning Enforcement Officer. Each space costs $42.00 per month.
14. Education & Training costs increased from $2,600 in FY 2022 to $7,660 in FY 2023. Training
includes: Flood Plain Manager Training, GIS Training, and training for the Historic Preservation
Committee.
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Machinery and Equipment
15. The total equipment requested is as follows ($5,981):
Administration
25% of Smart Phone $ 87
Development Services
Projector $ 500
Chairs/Desks $ 2,781
Smart Phone $ 350
City Planning/Historic Preservation
Projector $ 500
75% of Smart Phone $ 263
Recommended Improvement Packages $ 1,500
Total $ 5,981
Revenue
16. Zoning administrative fees increased from $25,201 in FY 2022 to $29,434 in FY 2023 based on
FY 2021 actual.
17. Sub plat review fees increased from $2,822 in FY 2022 to $3,278 in FY 2023. FY 2021 actual
was $8,145. FY 2021 was unusual with several major subdivisions. The FY 2023 budget is
based on a 5-year average from FY2016-FY2020.
18. Billboard inspection fee decreased from $10,012 in FY 2022 to $9,856 in FY 2023 based on the
actual number of signs inspected.
19. Revenue received from Enterprise Funds for administrative overhead charges increased from
$359,643 in FY 2022 to $407,094 in FY 2023.
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PLANNING SERVICES
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The mission of the Planning Services Department is to provide friendly, knowledgeable and
professional City Planning, Historic Preservation and Development Services to city residents to ensure
a Viable, Livable and Equitable Dubuque. Planning Services staff works in partnership with volunteer
city residents on the Zoning Advisory Commission, Zoning Board of Adjustment, Historic Preservation
Commission, and Long Range Planning Advisory Commission to accomplish this mission.
��,.
. . .
� .� �
. .
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PLANNING SERVICES
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
PEDPLE PLANNIN�
Planning Services staff interacts daily with Planntng Services staff works with the
custamers ta facilitate review of resid�n#ial, . . Lang-Range Plannin�Advisory
office, cammercial, institutional and �ommission to create a viable; livable,
indu�trial development proposals thro�i�h and equitable cnmmunity and plan for a
an open, transparent: service-orien#ed better future through th� long-term
pracess. �taff resolves zoning �nfareement �amprek�ensive Plan and s#rategic sh�rt-
issues by working with residen#s a�d term plans for urt�an ret��wal and
b�isinesses to achieve volun#ary revi�aliza#ian_
compliance_ �taff also wnrks with#he
�oning Advisory �ommission and Zoning Planning �ervices staff warks with the
Board af Adjustm�nt by facilita#ing His#oric Pr�servation �ommission to
n�ighborhaad input on deve�opment pro#ect, promo#e a�d en�ance#�e
p�oposals #o: histaric. cultural and aesth�tic resources
• promote a saund, safe, healthy, and that make Dubuque a unique, identifiable
sustainable communi�y, and vi�al community thro�gh �reser+ration
• encaurat�e goad developrr�ent and planning; design gkiidelines, technical
support the ca�rscientious develaper, assistanc� and financial inc�ntives.
� pra#ect ��cis#ing proper��r values ar�d
us�s, and
� � _� � _-.�•Y_ � ��� fl � t
- . -'�.';, , � - -. �i,�,��� .� .r�� ��
w�
���� J ���J � {����
r��i�� . � ��A
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�.�
! ► ,
r � -
i* RARTMERSHIPS
Plar�ning Services staff collabora#es with City d�partments;
� lacal, sta#e a�d fed�ral ager�cies; private sector and non- �
profi#s to facilita#e develapmen#: enhance neight�orhood
quality, and �upport regional effarts_ �lajor callabarations
include= sustaina6ility, annexation; riverfrant develapment;
downto�rn and neighborhood revitaliza#ian, public health.
water�hed management: and regional park�, open space
and bike;hike tra�l systems.
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PLANNING SERVICES
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 8.38 8.38 8.38
Resources and Property Tax Support
$soo,000
$600,000 $594,724
$494,75
$401,643
$400,000 $359,64
$280,929
$200,000
$84,029
$49,095
$0
Administrative OH Recharges Operating Revenue Property Tax Support
FY 2021 FY 2022 � FY 2023
The Planning Services Department is supported by 8.38 full-time equivalent employees, which
accounts for 75.80% of the department expense as seen below. Overall, the department's expenses
are expected to increase by 17.00% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
Employee Expense
�
Supplies and Services
Machinery and Equipment
�
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
FY 2021 FY 2022 � FY 2023
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PLANNING SERVICES
Development Services
Mission & Services
Development Services focuses on fostering and building partnerships with residents, business owners,
entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and
coordination of public and private development activities in the city. This is achieved by providing
accurate information concerning City plans, policies and ordinances to the Zoning Board of
Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers,
applicants, and residents. Staff is continually working to build relationships with the community at large
by encouraging voluntary compliance with the City's zoning code to improve the quality of life in our
neighborhoods and business districts.
Development Service Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $345,335 $489,357 $592,762
Resources $58,320 $47,353 $54,291
Development Service Position Summary
FY 2023
Associate Planner 1.00
Assistant Planner 2.00
Zoning Enforcement Officer 1.00
Secretary 0.40
Total Full-Time Equivalent Employees 4.40
Performance Measures
. . . - . . . . .
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide effective customer service, knowledge of development regulations, and
department efficiency to encourage voluntary compliance and effectively serve the community.
#of square feet of approved development �
(combined commercial, industrial, and 200,000 135,915 544,158 400,000 _
institutional)
% average score (out of 100) awarded by a
customers via ongoing Planning 100% 98.3% 97.9% 97.5%
Department customer service survey.
#of inspections conducted to bring 1,300 1,312 1,258 1,300 �
properties into compliance
City Council Goal: Financially Responsible, High-Performance City Organization
2 Activity Objective: Provide seamless communication to ensure the City Council, City Manager,
Boards, Commissions, and residents remain informed about development activities within the City.
#Avg. days of review and approval from �
application deadline by Zoning Board of 23.5 23.5 23.5 23.5
Adjustment
#Avg. days from application deadline to �
City Council for Zoning Advisory 55 55 55 55
Commission
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PLANNING SERVICES
Mission & Services
The primary function of City Planning is to engage the community in developing and updating a long-
term vision and Comprehensive Plan for future growth and development, led by the Long Range
Planning Advisory Commission.
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $421,265.85 $414,135 $464,355
Resources $427,351.84 $361,385 $408,102
FY 2023
Planning Services Manager 1.00
Assistant Planner 1.00
Planning Technician 1.00
Secretary 0.60
Planning Intern 0.38
Total Full-Time Equivalent Employees 3.98
Performance Measures
City Council Goal: Partnerships for a Better Dubuque
Performance Measure (KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Implementation of the Imagine Dubuque 2037 Plan underway.
% Imagine Dubuque recommendations 100% n/a 64% 70°/o C �
UNDERWAY, COMPLETED/ONGOING
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PLANNING SERVICES
Mission & Services
Historic Preservation works to promote, protect and enhance the city's historic, cultural, aesthetic and
environmental resources. Staff support the Historic Preservation Commission with exterior design
review; evaluation, nomination, and registration of historic properties; and public outreach. Staff helps
ensure projects comply with Federal requirements, such as Section 106 reviews.
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $421,265.85 $414,135 $464,355
Resources $427,351.84 $361,385 $408,102
FY 2023
Planning Services Manager 1.00
Assistant Planner 1.00
Planning Technician 1.00
Secretary 0.60
Planning Intern 0.38
Total Full-Time Equivalent Employees 3.98
Performance Measures
City Council Goal: Vibrant Community
1 Activity Objective: Promote, enhance, and preserve the community's historic&cultural resources.
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
#Avg. days Historic Preservation review �
and approval time from application 17.5 17.5 17 17.5
deadline
$ investment in historic and downtown $3.0 $4.0 $3.5 $3.0 �
neighborhoods million million million million
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Recommended Operating Revenue Budget - Department Total
62-PLANNING SERVICES
FY20 Actual FY21 Actual FY22 Adopted
Fund Account Account Title Revenue Revenue Budget FY23 Recomm'd Budget
FF,D PASS THRU STATF,
100 45771 GRANT 0 24,518 0 0
45 STATE GRANTS -Total 0 24,518 0 0
100 51912 ZONING ADM FEES 24,051 29,578 25,201 29,434
100 51913 SUB PLAT REVIEW FEES 2,698 8,145 2,822 3,278
100 51915 TEMPORARY USE FEES 691 2,072 718 2,072
BILLBOARD INSPECTION
100 51917 FEE 150 9,018 10,012 9,856
100 51925 MAP/TEXT SALES 65 280 65 280
100 51928 DESIGN REVIEW FEES 720 1,008 806 1,008
100 51965 EVENTS REVENUE 7,052 0 0 0
100 51981 COPY SERVICE CHARGES 7 0 0 0
51 CHARGES FOR SERVICES -Total 35,434 50,101 39,624 45,928
100 53102 PRIVATF.PARTICIPANT 9,750 0 0 0
100 53403 IA D1STRICT COURT F1NES 1,761 661 1,761 661
100 53530 SPECIALIZED SERVICES 7,710 8,710 7,710 8,710
REIMBURSEMENTS-
100 53620 GENERAL 882 39 0 0
53 MISCELLANEOUS -Total 20,103 9,410 9,471 9,371
100 59610 FR WPC OP6RATING 143,165 159,338 142,716 161,545
FR STORMWATER
100 59620 OPERATING 39,585 47,334 42,814 48,464
100 59630 FR PARKING OPERATING 18,590 20,712 18,551 21,001
100 59640 FR WATER UTILiTY 31,024 26,622 22,836 25,847
100 59670 FR REFUSE COLLECTION 129,206 147,637 132,726 150,237
59 TRANSFER IN AND INTERNAL -Total 361,570 401,643 359,643 407,094
PLANNING SERVICES -Total � 417,107 � 485,672 � 408,738 � 462,393
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Recommended Operating Expenditure Budget - Department Total
62-PLANNING SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 515,832 436,109 534,734 560,401
100 61030 SEASONAL EMPLOYEES 4,869 0 8,353 10,926
100 61080 COVIDI9 EMP QUARANT/TREAT 317 0 0 0
100 61081 COVIDI9 SCHOOL/DAYCARE CL 2,545 0 0 0
100 61083 COVIDI9 EMP NON-WORK 557 0 0 0
100 61088 SCHOOL/DAYCARE CLOSED 732 0 0 0
100 61091 SICK LEAVE PAYOFF 7,205 15,106 15,093 21,749
100 61092 VACATION PAYOFF 23,465 0 0 0
100 61096 50%SICK LEAVE PAYOUT 1,522 1,187 1,522 0
100 61310 IPERS 49,003 41,169 51,267 53,934
100 61320 SOCIAL SECURITY 39,330 32,072 42,818 45,461
100 61410 HEALTH INSURANCE 86,688 98,368 104,256 107,384
100 61415 WORKMENS'COMPENSATION 1,509 1,392 1,074 1,080
100 61416 LIFE INSURANCE 420 400 458 366
100 61651 MEALS NO OVERNIGHT 17 0 0 0
100 61660 EMPLOYEE PHYSICALS 267 0 267 0
61-WAGES AND BENEFITS 734,277 625,803 759,842 801,301
100 62010 OFFICE SUPPLIES 2,249 1,039 2,249 1,382
100 62011 LTNIFORM PURCHASES 60 0 60 0
100 62030 POSTAGE AND SHIPPING 1,429 1,172 1,458 1,195
100 62050 OFFICE EQUIPMENT MAINT 342 0 349 0
100 62061 DP EQUIP.MAINT CONTRACTS 9,459 10,404 10,404 10,320
100 62090 PRINTING&BINDING 485 23 1,495 635
100 62ll0 COPYING/REPRODUCTION 2,595 1,231 2,595 1,231
100 62130 LEGAL NOTICES&ADS 9,133 1,634 2,578 3,021
100 62140 PROMOTION 8,835 5,446 499 20,499
100 62170 SUBSCRIPTiONS-BOOKS-MAPS 1,143 108 1,166 916
100 62190 DUES&MEMBERSHIPS 805 40 1,184 1,635
100 62204 REFiJNDS 3,500 890 0 0
100 62206 PROPERTY INSURANCE 923 0 0 1,206
100 62208 GENERAL LIABILITY INSURAN 4,170 4,042 4,281 5,647
100 62230 COURT COSTS&RECORD FEES 2,217 3,522 4,500 5,000
100 62240 MISCELLANEOUS 144 0 0 0
100 62310 TRAVEL-CONFERENCES 6,742 100 6,200 10,165
100 62320 TRAVEL-CiTY BUSINESS 5,933 0 2,000 1,570
100 62340 MILEAGE/LOCAL TRANSP 655 211 773 773
100 62360 EDUCATION&TRAINING 534 0 2,600 7,660
100 62421 TELEPHONE 1,704 1,751 2,072 1,752
100 62436 RENTAL OF SPACE 2,268 2,941 3,024 3,024
100 62511 FUEL,MOTOR VEHICLE 492 345 526 579
100 62521 MOTOR VEHICLE MAINT. 808 938 824 957
100 62641 HOSPITALITY EXPENSE 69 0 0 0
100 62645 SPECiAL EVENTS 15,906 0 600 0
100 62663 SOFTWARE LICENSE EXP 0 14,574 26,808 35,073
100 62667 DATA SERVICES 810 670 810 1,085
100 62716 CONSULTANT SERVICES 92,909 57,904 0 100,500
100 62731 MISCELLANEOUS SERVICES 2,694 0 0 0
100 62732 TEMP HELPCONTRACT SERV. 1,580 0 0 0
100 62761 PAY TO OTHER AGENCY 30,548 31,700 32,968 34,010
62-SUPPLIES AND SERVICES 211,143 140,684 112,023 249,835
100 71118 PROJECTOR/CAMERA 0 0 1,000 1,000
100 71120 PERIPHERALS,COMPUTER 0 0 920 0
100 71211 DESKS/CHAIRS 0 0 2,677 2,781
100 71213 TABLES 0 0 0 600
100 71310 AUTO/JEEP REPLACEMENT 0 0 27,030 0
100 72414 TELEVISION 0 0 0 900
100 72418 TELEPHONE RELATED 0 114 0 700
71-EQUIPMENT 0 114 31,627 5,981
62-PLANNING SERVICES TOTAL 945,420 766,601 903,492 1,057,117
-65-
Recommended Expenditure Budget Report by Activity & Funding Source
62-PLANNiNG SERVICES
ADMINISTRATION -62100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 20 334 87
SUPPLIES AND SERVICES 2,446 6,669 8,232
WAGES AND BENEFITS 28,918 31,354 33,954
ADMINISTRATION 31,384 38,357 42,273
DEVELOPMENT SERVICES -62400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUiPMENT 94 29,789 5,131
SUPPLIES AND SERViCES 37,496 58,730 170,302
WAGES AND BENEFiTS 307,745 400,838 417,329
DEVELOPMENT SERVICES 345,335 489,357 592,762
CITY PLANNING/HISTORIC PR-62700
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - 1,504 763
SUPPLIES AND SERVICES 100,743 46,624 71,301
WAGES AND BENEF[TS 28),140 327,650 350,018
CITY PLANNING/HISTORIC PR 389,882 375,778 422,082
PLANNING SERVICES TOTAL $766,601 $903,492 $1,057,117
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
-- -- ---
100 5875 GE-40 MANAGER 1.00 $ 89,596 1.00 $ 95,767 1.00 $ 104,326
100 5600 GE-35 ASSOCIATE PLANNER 1.00 $ 80,225 1.00 $ 70,635 1.00 $ 74,801
100 5275 GE-33 ASSISTANT PLANNER 3.00 $ 201,305 3.00 $ 209,677 3.00 $ 213,000
100 5230 GE-31 OFFICER 1.00 $ 55,147 1.00 $ 55,949 1.00 $ 62,469
100 5225 GE-30 PLANNING TECHNICIAN 1.00 $ 46,755 1.00 $ 52,451 1.00 $ 53,927
100 225 GE-25 SECRETARY 1.00 $ 49,537 1.00 $ 50,255 1.00 $ 51,878
TOTAL FULL TIME EMPLOYEES 8.00 $ 522,565 8.00 $ 534,734 8.00 $ 560,401
61030 Seasonal Employee Expense
100 5250 NA-38 PLANNING INTERN 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
TOTAL SEASONAL EMPLOYEES 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
TOTAL PLANNING SERVICES DEPT 8.38 $ 530,791 8.38 $ 543,087 8.38 $ 571,327
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Planning Administration-FT General Fund
10062100 61010 100 5875 GE-40 MANAGER 0.25 $ 22,399 0.25 $ 23,941 0.25 $ 26,081
Total 0.25 $ 22,399 0.25 $ 23,941 0.25 $ 26,081
Development Services-FT General Fund
10062400 61010 100 225 GE-25 SECRETARY 0.40 $ 19,815 0.40 $ 20,102 0.40 $ 20,751
10062400 61010 100 5230 GE-27 CODE INSPECTOR 1.00 $ 55,147 1.00 $ 55,949 - $ -
ZONING
ENFORCEMENT
10062400 61010 100 GE-31 OFFICER - $ - - $ - 1.00 $ 62,469
10062400 61010 100 5275 GE-33 ASSISTANT PLANNER 2.00 $133,918 2.00 $137,602 2.00 $134,136
10062400 61010 100 5600 GE-35 ASSOCIATE PLANNER 1.00 $ 80,225 1.00 $ 70,635 1.00 $ 74,801
Total 4.40 $289,105 4.40 $284,288 4.40 $292,157
City Planning/Historic Pres.-FT General Fund
10062700 61010 100 225 GE-25 SECRETARY 0.60 $ 29,722 0.60 $ 30,153 0.60 $ 31,127
10062700 61010 100 5875 GE-40 MANAGER 0.75 $ 67,197 0.75 $ 71,826 0.75 $ 78,245
10062700 61010 100 5275 GE-33 ASSISTANT PLANNER 1.00 $ 67,387 1.00 $ 72,075 1.00 $ 78,864
10062700 61010 100 5225 GE-30 PLANNING TECHNICIAN 1.00 $ 46,755 1.00 $ 52,451 1.00 $ 53,927
Total 3.35 $211,061 3.35 $226,505 3.35 $242,163
City Planning/Historic Pres.-Seasonal General Fund
10062700 61030 260 5250 NA-38 PLANNING INTERN 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
Total 0.38 $ 8,226 0.38 $ 8,353 0.38 $ 10,926
TOTAL PLANNING SERVICES DEPT. 8.38 $530,791 8.38 $543,087 8.38 $571,327
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Capital Improvement Projects by Department/Division
PLANNING SERVICES
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1022431 HISTORIC PRES TECH ASSIST 3,993 5,000 30,000
PLANNING SERVICES TOTAL — 3,993 5,000 30,000
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PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
PLANNING SERVICES
Community and Economic Development
Historic Preservation Technical
Assistance Program $ 30,000 $ 10,000 $ 30,000 $ 10,000 $ 30,000 $ 110,000 398
TOTAL $ 30,000 $ 10,000 $ 30,000 $ 10,000 $ 30,000 $ 110,000
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Economic Development
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ECONOMIC DEVELOPMENT DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 342,918 381,798 413,913 8.4%
Supplies and Services 2,308,701 2,131,393 2,562,656 20.2%
TIF Rebate Payments 2,563,926 2,932,132 3,342,099 14.0%
Equipment 859 1,050 2,800 166.7%
Subtotal 5,216,404 5,446,373 6,321,468 16.1%
Debt Service 17,965,096 3,027,204 2,937,052 -3.0%
Total 23,181,500 8,473,577 9,258,520 9.3%
Resources
TIF Charges 20,529,022 5,959,336 6,279,151 5.4%
TIF Land Sales/Reimbursements 284,597 308,538 364,121 18.0%
Hotel/Motel Tax(50%) 1,145,392 897,873 1,170,134 30.3%
Farmland Rent 58,786 41,828 58,786 40.5%
Miscellaneous Revenue 26,624 29,094 32,694 12.4%
Total 22,044,421 7,236,669 7,904,886 9.2%
Property Tax Support 1,137,079 1,236,908 1,353,634 116,726
Percent Increase (Decrease) 9.4%
Personnel -Authorized FTE 3.75 3.75 3.75
Improvement Package Summar�
1 of 13
This improvement request is for a laptop for use by the Economic Development intern position,
established in 2019 and typically dedicated to Arts & Culture activities within the department. This
position has previously relied on access to shared work stations, limiting hours available for
employment, or the use of refurbished and thus inadequate machines for use by intern. To provide
effective and equitable service, we request a laptop for onsite use by the year-round .25 intern position.
When not in use by the Econ Dev intern, the laptop maybe used to support work of AmeriCorps and
other grant-funded temporary support personnel related. This request supports the City council goal of
Financially Responsible, High-Performance City Organization.
Related Cost: $ 2,800 Tax Funds Non-Recurring Recommend -Yes
PropertyTax Impact: $ 0.0011 0.01%
Activity: Economic Development
2of13
This improvement request is for addition of a .75 FTE Communications Specialist/ Grants
Administration Assistant (GE-31) to support the full-time Arts & Cultural Affairs Coordinator.
Responsibilities of for the Arts & Cultural Affairs Coordinator have increased steadily since their hire in
July 2019 in response to expanding community impacts, growing partnerships, emergence of diverse
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priorities, and procurement of outside grant funding in support of continued Arts & Culture Master Plan
implementation and COVID-19 recovery efforts of arts and culture assets and the creative sector. In
compliment to the current Arts Coordinator's skill set, an individual with strong design skills, a working
knowledge of marketing trends and a broad range of online and physical engagement platforms, and
ability to implement best practices in grant administration and reporting is a vital addition to effectively
manage current and anticipated FY23 workloads. In FY23, the Office of Arts & Cultural Affairs
anticipates launch of a comprehensive arts and culture communication campaign in partnership with
Travel Dubuque, facilitation of the Arts & Economic Prosperity Study VI, and the management of up to
$530,000 pending grant requests to state and federal sources. We also anticipate and welcome
developing arts and culture-inspired community engagement efforts in collaboration with the Black
Heritage Survey, the Office of Shared Prosperity, and the Bee Branch Pollinator Week.
This position will pilot in FY22 anticipated to start March 1, 2022, with costs covered by $7,500 in
confirmed lowa Arts Council ARPA grant funds and $8,030 in NEAARPA LAA Subgranting funds. The
continuation of this position in FY23 is outlined in the allocation of NEAARPA funds; NEA funds can
only be applied to management of that $500,000 award. Leveraging NEAfunds alongside general funds
to offer a .75 FTE position will would dramatically improve the Arts & Cultural Affairs Coordinator's
capacity with Master Plan oversight, Commission support, community partnerships and existing
programs, grant seeking and reporting, work cross-departmentally on City initiatives, equity work
internally and with funded partners, and general community engagement. This request supports the
City Council Goal of Financially Responsible, High Performance City Organization: Sustainable,
Equitable and Effective Service Delivery and Diverse Arts, Culture, Parks & Recreation.
Related Cost: $ 49,755 Tax Funds Recurring Recommend - No
Related Cost: $ 2,800 Tax Funds Non-Recurring
Related Revenue $ 37,500 Federal Grant (NEA) Non-Recurring
Total Cost: $ 15,055
Property Tax Impact: $ 0.0059 0.06%
Activity: Arts and Cultural Affairs
3of13
This improvement request is for payment of expenses related to the preparation of grant applications.
EPA Brownfields grants, in themselves, have catalyzed hundreds of millions of dollars in public and
private investment in our community. Having funds to cover the expense of writing the grant
applications is a small investment. Having well-written grants increases the chances of Dubuque
receiving these grants which historically have funded important efforts such as the original purchase of
land for the Industrial Center West, the redevelopment of the Historic Millwork District, the development
of the Port of Dubuque, the transformation of the Bee Branch area, and others. The community benefits
from the positive economic and aesthetic changes in these various areas of town provide. Based on
the wide variety of grants the City applies for and has received, funding the grant writing process results
in achieving all the City Council's goals.
Related Cost: $ 20,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 20,000
Property Tax Impact: $ 0.0079 0.08%
Activity: Economic Development
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4of13
This improvement request is for providing $3,000 grants to minority-owned businesses to support
ongoing operations. Eligible expenses under the grant include but are not limited to permanent
equipment/signage, supplies, rent/utilities, training/technical assistance, and marketing. This funding
will supplement CDBG funds (CIP 260-2636) for the same purpose, which can only be utilized by low-
income individuals. In 2021, this program assisted 10 businesses, of which 9 are minority-owned and 8
are women-owned. The program helped businesses hire new employees, get certifications, move into
new office space, as well as other business-expansion efforts. This program addresses the City's goals
of Equitable Poverty Prevention & Reduction — making sure that our minority-owned businesses have
adequate resources to succeed and reducing the racial equity gap. No change to staffing needs, as
grant administration is contracted with Fountain of Youth, who also deliver personal development
sessions.
Related Cost: $ 25,000 Tax Funds Recurring Recommend - No
Total Cost: $ 25,000
Property Tax Impact: $ 0.0098 0.10%
Activity: Economic Development
5of13
This improvement request increases funds available to be granted to Dubuque-based arts and culture
organizations via the Operating Support Grants (OSG) program through the Office of Arts and Cultural
Affairs. Established in 2005, OSG is a competitive funding opportunity available to established arts,
culture or humanities-based nonprofits.Applicants are generally eligible for up to 6% or$30,000 max of
their verifiable operating budget; requests are scored by a panel independent of staff or the Arts
Commission against a rubric that measures equity impacts, organizational stability, and alignment with
City goals and priorities.
Initially in FY05, $200,000 was allotted and distributed to 12 organizations. Most recently, for FY22
$250,000 was budgeted and distributed to 19 organizations. This current funding cycle that fully
disbursed the program's $250,000 budget met only 81.3°/o of the funding requested by 19 applicants
who's operating budgets collectively total $12,106,131.As we seek to keep up with growth in
organizations, new organizations becoming eligible, and meeting the needs of grantees to support their
diverse work in the community, as well as the recovery of our cultural assets after COVID-19, this
request will move us closer to filling the gap in funding requests. The request supports City Council
Goal of Diverse Arts, Culture, Parks, and Recreation Experiences and Activities by providing essential
support to Arts and Culture organizations to sustain their operations, especially needed due to long
terms impacts of COVID-19 on earned revenue. Arts and Culture Operating Support also supports the
City Council goals of Robust Local Economy as OSG funds can support jobs and Vibrant Community
through supporting safe, accessible activities that positively impact the brain health of those that
participate in them.A majority of OSG grantees are located within or primarily serve audiences in
CDBG target areas.
Related Cost: $ 50,000 Tax Funds Recurring Recommend - No
Net Cost: $ 50,000
Property Tax Impact: $ 0.0197 0.20%
Activity: Arts and Cultural Affairs
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6of13
This improvement request is to continue the AmeriCorps Teen Creative Engagement Specialist position
and to secure a laptop for that person's work to foster teen engagement efforts related to the City's arts
and culture related programming in support of ongoing implementation of the City's Arts and Culture
Master Plan; this Teen Creative Engagement Specialist is currently being recruited and paid for through
a no match FY22 AmeriCorps grant. The AmeriCorps' will be supervised by the Arts & Cultural Affairs
Coordinator in collaboration with the City's established AmeriCorps program. The host organization for
the AmeriCorps has yet to be determined but initial conversations have identified that the Multicultural
Family Center, Dubuque Museum of Art or Creative Adventure Lab are likely partners. Partnering with
the AmeriCorps program is a cost effective method to expanding the capacity of the Office of Arts &
Cultural Affairs; an AmeriCorps dedicates 1700 hours to their focus area over an 11-month period which
averages out to 34-hours per week. The AmeriCorps' efforts will be targeted at teen engagement and
representation in the Art on the River program, the Dubuque Renaissance Project, and other public art
related initiatives.A laptop is part of the request as the Economic Development Department does not
currently have one available and a computer will be necessary for the AmeriCorps' work; the laptop will
be used by future AmeriCorps, creating continuity with the work being done. The request supports City
Council Goal of Diverse Arts, Culture, Parks, and Recreation Experiences and Activities by expanding
youth engagement and contributions in City's arts and culture programs. The request also supports the
City Council goal of Partnership for a Better Dubuque by fostering a new collaboration among City
departments that directly connect and impact community programs and organizations. This
improvement package broadens the impact of Art on the River and Master Plan Implementation,
identified as a 2020-2022 High Policy Priority.AmeriCorps: Potential Expansion Area is identified as a
2021-23 Management in Progress item for the Diverse Arts, Culture, Parks, and Recreation
Experiences and Activities City Council Goal. The 3 potential AmeriCorps host organizations are within
and serve residents in CDBG target areas;Art on the River is within a CDBG target area.
Related Cost: $ 10,650 Tax Funds Recurring Recommend -Yes
Related Cost: $ 2,800 Tax Funds Non-Recurring
Net Cost: $ 13,450
Property Tax Impact: $ 0.0053 0.05%
Activity: Arts and Cultural Affairs
7of13
This improvement request is for an increase of$122,387 for the contracted service agreement with
Greater Dubuque Development Corporation. The City currently funds $713,748. In Fiscal Year 2022,
Greater Dubuque Development will begin its next five-year initiative. In that five year plan, GDDC will
continue their nationally recognized Business Retention and Expansion program along with the
essential work of recruiting new employers to the market. GDDC will also rebrand and expand their
work in community development and sustainable innovations under the title of Strategic Initiatives. The
main focus in the next five years is the retention, recruitment and creation of workforce in the Greater
Dubuque area. The creation of workforce includes connecting to the unemployed and underemployed
population, disproportionately minority, and connecting those citizens with educational opportunities
through Opportunity Dubuque in partnership with Northeast lowa Community College. Upon completion
of the participants certificate of training, GDDC will work with community employers and provide livable
wage employment. The goals five year goals for the new five year initiate include: Population growth to
105,000 from 99,266; Employment growth to 64,000 from 58,733; Median household income increased
to $76,000 from $63,031; Residential and commercial construction of$1 billion; and a fifth goal will be
set in support of the City's Office of Shared Prosperity and Neighborhood Support. This organization's
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work meets the goals of having a Robust Economy: Diverse Businesses and Jobs with Economic
Prosperity.
Related Cost: $122,387 Tax Funds Recurring Recommend -Yes
Related Revenue: $116,887 Land Sales Non-Recurring
Total Cost: $ 5,500
Property Tax Impact: $ 0.0022 0.02%
Activity: Economic Development
8of13
This improvement request is for an additional $214,000 to sponsor 66 Dream Center students for an
entire year of programming. The Dream Center program provides students with year-round holistic
services that include continued School Day Curriculum, Healthy Meals, Skill/Character Development,
and more.Academic success is largely built on skills and concepts students learn in grades K-3. High-
quality assessments can pinpoint student trouble spots before they become problems with long-lasting
impact. The City of Dubuque's support will allow us to focus on continuing to Impact children of low-
income and working families as we prepare for our campaign to become a licensed childcare facility
and Student Sponsorship program in 2021. In order to progress towards sustainable income to continue
to provide quality and affordable care to the children of working families, the Dream Center is seeking to
become a Licensed Childcare Facility and generate funding support from the State of lowa by Fall
2021. Becoming a licensed childcare facility means access to affordable childcare for working families.
The Student Sponsorship program will be established to assist low-income families that do NOT meet
the Department of Human Services requirements for financial childcare assistance but are unable to
afford the annual program fees. The City recently funded a $276,000 funding gap for capital
improvements and a $15,000 planning grant for those improvements. The currently funds a $50,000
contracted service agreement. Recommendation is $10,000.
Related Cost: $ 10,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0039 0.04%
Activity: Economic Development
9of13
This improvement request is to provide $40,200 in additional funding to the Fountain of Youth. The
funding will be a continuation of the Partners in Change/Community in Change programming. This
funding will assist with providing services to the low income populations of Dubuque and the
surrounding communities. The City currently funds $50,000 as continually annual commitment.
Recommendation is $10,000.
Related Cost: $ 10,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0039 0.04%
Activity: Economic Development
10 of 13
This funding request provides an additional $8,330 for Dubuque Main Street. Dubuque Main Street has
been a longtime partner with the City, providing economic development services in the downtown area,
as well as organizing cultural events and managing the Dubuque Farmer's Market. This organization's
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work meets the goals of having a Robust Economy as well as Diverse Arts and Cultural offerings. The
City currently funds $83,300.
Related Cost: $ 8,330 Tax Funds Recurring Recommend -Yes
Total Cost: $ 8,330
Property Tax Impact: $ 0.0033 0.03%
Activity: Economic Development
11 of 13
This funding request provides an additional $20,000 for Community Foundation of Greater Dubuque
Project HOPE. Project HOPE engages community partners with the intent to assess and address
community needs (brain health, post-secondary education, economic opportunity, and childcare). This
organization's work meets the goals of having a Robust Economy: Diverse Businesses an Jobs with
Economic Prosperity. The City currently funds $75,000. Recommendation is $10,000.
Related Cost: $ 10,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 10,000
Property Tax Impact: $ 0.0039 0.04%
Activity: Economic Development
12of13
This funding request provides an additional $5,000 for Dubuque Area Labor Management Council.
Dubuque Area Labor Management Council provides services related to the maintenance and expansion
of a cooperative labor-management resource center, the maintenance of a speakers bureau,
publication of a bimonthly newsletter, expansion of educational incentives and outreach, expansion of
existing membership, and facilitation of a cooperative effort between labor and management in the City
of Dubuque. This organization's work meets the goals of having a Robust Economy: Diverse
Businesses an Jobs with Economic Prosperity. The City currently funds $30,000.
Related Cost: $ 5,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 5,000
Property Tax Impact: $ 0.002 0.02%
Activity: Economic Development
13 of 13
This funding request provides $20,000 support for the Dubuque Winter Farmers Market. The Winter
Farmer's Market has operated for 11 years and complements the summer Farmer's Market (managed
by Dubuque Main Street) to provide continuous year-round market opportunity for our residents. The
Winter Farmer's Market supports the City Council's goal of Partnership for a Better Dubuque: Building
our Community that is Viable, Livable, and Equitable. This funding would be provided through the
Winter Farmer's Market's fiscal agent, Four Mounds. Recommendation is $15,000.
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Related Cost: $ 15,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 15,000
Property Tax Impact: $ 0.0059 0.06%
Activity: Economic Development
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$1,173 or 3.04%.
Supplies and Services
4. Payments to OtherAgencies provide for TIF backed economic development grants. Rebate
payments count against the City's statutory debt limit unless there is a non-appropriation clause
approved in the development agreement and in that case only the current annual payment
counts against the City's statutory debt limit. The City began using non-appropriation clauses in
development agreements beginning in January 2013.
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The grant estimates totaling $1,283,839 in FY 2023 in the Greater powntown TIF district are to:
Greater powntown TIF Rebate Payments
253 Main St. 3,060 Last payment FY 2027
Roshek Building 282,232 Last payment FY 2030
Flexsteel 187,934 Last payment FY 2024
Rousselot, Inc. 14,548 Last payment FY 2025
Hotel Julien 213,060 Last Payment FY 2026
Barker Financial 14,421 Last payment FY 2027
44 Main 23,688 Last payment FY 2027
Franklin Investment 29,378 Last payment FY 2028
Nottingham Properties 144 Last payment FY 2028
Caradco (Schmid Innovation Center) ' 110,510 Last payment FY 2028
Bonson Block 8,008 Last payment FY 2028
Plastic Center � 8,715 Last payment FY 2028
Linseed Oil Paintworks 17,197 Last payment FY 2030
Steeple Square — Last payment FY 2030
Novelty Iron Works 160,536 Last payment FY 2031
Spahn and Rose 101,310 Last payment FY 2027
Metx 77,955 Last payment FY 2031
Steeple Square Event Center — — Last payment FY 2031
Marquette Hall, LLC 8,526 Last payment FY 2031
Three Amigos , LLC � 2,561 Last payment FY 2031
210 Jones, LLC 8,498 Last payment FY 2031
Dimensional Brewing 8,782 Last Payment FY 2023
Prairie Farms Dairy, Inc. 2,776 Last payment FY 2031
� Total $1,283,839
The grant estimates totaling $1,784,179 in FY 2023 in the Dubuque Industrial Center West TIF district
are to:
Dubuque Industrial Center TIF Rebate Payments
Medline $ 316,615 Last payment FY 2031
Simmons Pet Food $ 194,019 Last payment FY 2030
Duluth Trading $ 259,040 Last payment FY 2035
Green Industrial Supply $ 168,714 Last payment FY 2023
Tri-State Quality Metals $ 59,673 Last payment FY 2026
Hormel Foods $ 634,006 Last payment FY 2026
Roasting Solutions $ 58,092 Last payment FY 2028
Rite Hite $ 94,020 Last payment FY 2029
Total $1,784,179
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The grant estimates in FY 2023 in the Lake Ridge TIF district are to:
The Rose of Dubuque $25,844 (last payment in 2024).
The grant estimates totaling $38,352 in FY 2023 in Tech Park TIF district are to:
Technology Park TIF Rebate Payments
Rockfarm Holdings $ 38,352 Last payment FY 2027
Total $ 38,352
The grant estimates in FY 2023 in the North Cascade Road Housing TIF district:
$693,587 will be generated for public improvements and $426,909 for low and moderate-
income projects (last payment in 2027).
The grant estimates in FY 2023 in the English Ridge Housing TIF district are to:
English Ridge LLC $73,909 (last payment in 2027). In addition, $295,635 will be
generated for public improvements and $181,966 for low and moderate-income projects.
The grant estimates in FY 2023 in the South Pointe Housing TIF district are to:
Dubuque South Pointe LLC $31,373 (last payment in 2030). In addition, $70,243 will be
generated for public improvements and $43,235 for low and moderate-income projects.
The grant estimates in FY 2023 in the Rustic Point Housing TIF district are to:
Derby Grange LLC $2,681 (last payment in 2030). In addition, $10,723 will be
generated for public improvements and $6,600 for low and moderate-income projects.
5. Travel City Business is unchanged from $34,635 in FY 2022 to $34,635 in FY 2023. This line
item represents the budget for federal initiatives ($24,000); Diversity Summit sponsorship
($5,000); Diversity Summit registration for leadership team ($5,000); Growing Sustainable
Communities Conference ($435), and Arts and Cultural Affairs ($200).
6. Programming increased from $37,500 in FY 2022 to $38,719 in FY 2023. This line item
represents Art on the River. Art on the River has been a mainstay of the community for over 10
years. It remains one of the only public art endeavors that that city has initiated and is publicly
accessible. It provides exhibition opportunities for local and regional artists and has become a
popular/competitive exhibition space. It has been a model upon which other cities have built
their public art programs and attracts at least 10,000 of visitors to the Mississippi River Walk
annually and remains a well-loved recreational space for residents as well. It has also been
repeatedly featured in every local publication and on the Travel Dubuque promotional materials.
7. Contracted Services increased from $1,670,006 in FY 2022 to $2,061,484 in FY 2023. The
increase is due to Hotel/Motel Tax increasing to pre-pandemic levels, of which 50% is paid to
Travel Dubuque. In addition, increases are recommended in FY23 for Dubuque Area Labor
Management Council (+$5,000), Fountain of Youth (+$5,000), Dubuque Dream Center (+
$5,000), Dubuque Main Street (+$8,330), Greater Dubuque Development Corporation (+
$60,887), and Project HOPE (+$10,000), and a new agreement is recommended with Dubuque
Winter Farmers Market (+$15,000). The following service agreements are budgeted in
Economic Development in FY 2023:
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Contracted Services Agency FY 2022 FY 2023 Change %
Travel Dubuque $ 1,168,300 $ 1,170,134 $ 1,834 - %
Dubuque Area Labor Management Council $ 30,000 $ 35,000 $ 5,000 17 %
Dubuque Main Street $ 83,300 $ 91,630 $ 8,330 10 %
Dubuque Winter Farmers Market ` $ - $ 15,000 $ 15,000 - %
Fountain of Youth $ 50,000 $ 60,000 $ 10,000 20 °/o
Dubuque Dream Center $ 50,000 $ 60,000 $ 10,000 20 %
Greater Dubuque Development Corporation $ 395,613 $ 456,500 $ 60,887 15 %
Prosperity Eastern lowa $ 5,085 $ 5,085 $ - - %
Access Dubuque $ 8,135 $ 8,135 $ - - %
Inclusive Dubuque $ 75,000 $ 75,000 $ - - %
Project Hope $ 75,000 $ 85,000 $ 10,000 13 %
Total $ 1,940,433 $ 2,061,484 $ 121,051 5.87 %
These contracted services for Economic Development are expenses that the City would have
within its organization regardless of who provides the services.
Debt Service
8. The FY 2023 annual debt service includes ($2,937,052):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 36,050 G.O. 2016B DICW Synergy Ct/N. Siegert 2023 2023
$ 30,900 G.O. 2016B GDTIF Kephart's Building 2023 2023
$ 34,913 G.O. 2011 B DICW S. Siegert 2026 2018
$ 129,300 G.O. 2017A DICW N. Siegert 2029 2025
$ 201,255 G.O. 2017A GDTIF Housing Incentives 2030 2025
$ 196,700 G.O. 2017A GDTIF Millwork Parking 2030 2025
$ 300,844 IFA loan GDTIF Caradco 2030
$ 347,682 G.O. 2021A GDTIF 1-Way to 2-Way (9th & 11th St) 2034 2028
$ 470,500 G.0. 2021A GDTIF Intermodal 2034 2028
$ 129,902 G.O. 2021A GDTIF Bus Storage/Bluff Restrooms 2034 2028
$ 252,885 G.O. 2021 B DICW S. Siegert 2031 2028
$ 50,172 G.O. 2021B GDTIF Washington Neighborhood 2031 2028
$ 31,788 G.O. 2019C DICW S. Siegert 2032 2026
$ 9,898 G.O. 2021A DICW Land Acquisition = 2034 2028
$ 101,400 G.O. 2021 B DICW Land Acquisition 2031 2028
$ 12,900 G.O. 2021 B GDTIF DT Loan Pool 2031 2028
$ 115,300 G.O. 2019A GDTIF Colts Building Renovation 2039 2026
$ 50,000 Lease Buyout GDTIF Bowling & Beyond 2032
G.O. Series
$ 10,700 2021A GDTIF Jackson Park & Clock Tower 2034 2028
G.O. Series
$ 25,800 2021 B GDTIF DT Parking Ramp & Docks 2031 2028
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Final Call
Amount Debt Series Source Purpose Payment Date
$ 47,790 FY23 Planned GDTIF Downtown Parking Ramp 2041
$ 1,169 FY23 Planned GDTIF Smart Parking 2041
$ 80,300 2021A DICW Chavenelle Road 2034 2028
$ 203,563 G.O. 2022 GDTIF Downtown Parking Ramp 2042
$ 65,341 G.O. 2022 GDTIF Docks/Prop Acq 2042
$ 2,937,052 Total Economic Development Annual Debt Service
In addition, Greater powntown TIF will transfer to the Debt Service fund as reflected in other
departmental budgets ($2,779,400) to pay a portion of the Library Renovation debt ($206,000);
Port of Dubuque Parking Ramp ($2,012,000); and the Intermodal Facility ($281,400). The Port
of Dubuque Parking Ramp debt is reimbursed by the Diamond Jo through a minimum
assessment agreement and an annual shortfall payment.
Revenue
9. The payment from Dubuque Initiatives for processing of payments has unchanged from $29,094
in FY 2022 to $29,094 in FY 2023.
10. Farmland Rent increased from $41,828 in FY 2022 to $58,786 in FY 2023 based on lease
agreements. This line item represents rent of farmland in Dubuque Industrial Center West that
remains acquired but not yet developed.
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Uubuque
THE�'1TY f7F �
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ly!([St� 1pCC�(1i? �Ip�MISS�SSd �[ 2907.2012•2013
� �� 2417*2019
CRENNA M. BRUMWELL, ESQ.
CffY ATT�RNEY
T�: JENNY LARSON, DIRECT�R�F Bl1aGET$�FINLINCE
QATE: JANLIARY 2$,2D22
RE: CpuIMl1NITY FOL1NdATI�N�F G REATER Dl1B11411E
PR�JECT H�PE BL1dGET INCREASE REC�MMENQATI�N
Their current funding level is$�5,000. They are reques#ing a$20,QOQ increase in their
FY23 reques
Praject HflPE �Helping aur Peaple Excel) is an initiati�+e led by the Cammunity
Faunda#ion tha# brings #age#her key stakeholders in a collabora#ive pracess to address
sys#emic issues facing indi�+iduals living in poverty wi#hin the Ci#y of Dubuque and the
greater cammunity. The gaal of Praject HOPE is ta increase access to ecanamic
apportunily far all community members by addressing barriers araund=
• educatian,
• emplaymenl,
• brain health, and
• a#her factars that are cri#ical far indi�+iduals and families#a#hrive in Dubuque.
The wark is dane lhraugh a callecti�+e impacl framewark, canvening the Praject H�PE
Stakehalder Group an a manthly basis in arder ta dri�+e strategic thinking araund
collaboratiVe solutions.The Stakeholder Group is run in close partnership with the City's
�ffce af Shared Prosperity and is aimed at carrying out key elements of the City's
Equitable Paver#y Preven#ian Plan�EPPP).
Praject H�PE includes several specifc pragrams aimed at addressing barriers ta
economie success,ineluding=
• Partnering with the City of Dubuque's Dffce ❑f Shared Prasperity and the
Neighbarhaad Suppart Graup ta help lead the effart to create a thriving cammunily
through promoting equity and eliminating barriers for the city's most vulnerable
eammuni#ies.
d FF I C E DF TH E CITY AITDR N EY QlJ 6lJ4lJ E,I DWA
SuirE 33d,HRRB�R VIEW PL110E,300 MAIN STREET DlJBIJQIJE,IA 52d61-6944
TE�EPHONE(563}58�438'I 1 FRx(563}58�'16461 EMni�cbrumwel@cityafdubuque.arg
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• Leading hv❑ Brain Health Stakeholder Warking Graups �a help identify gaps in
brain health service and solutians that can be collectively enaeted in aur regian_
� Creating a Brain Health�Substance Use Resaurce Card la be distributed in aur
cammunily_
• Helping create a Law Enfarcemen# Liaison Pragram in Qubuque County#a assist
aur law enforcementwhen deescalating a brain health issue.
• Expanding callege aecess — especially far law-incame, minari#y, and frs#-
generatian students—thraugh aur Dubuque Callege Access Nehvark�QCAN}_
* Expanding the Disaster Reeavery Fund far the Ga�+id-19 pandemie in ❑rder ta
assist lacal nonpraf#s with reducing the ecanamic and health impacts of #he
disease an vulnerable populatians and cantinuing to engage lang term needs tha#
may emerge.
• Pro�+iding free, valun#eer incame #ax assistance and Earned Ineame Tax Credi#
assistance thraugh the VITA pragram_
• Expanding our local Jail Diversian pragram by u#ilizing additional cammuni#y
partners#a help vulnerable indi�+iduals in ourjail system.
• CanveningthePartnershipEmpowermentNeiwark�PEN)afprafessianalswarking
with yauth aryoung adults an edueation, career, ar self-sufficieney gaals_
• Canvening the lacal Cammunily Drganizations Active in Disaster�C�AD)group ta
help starm vic#ims and#heir families wi#h funds ta meet their needs.
In 2022,Projec#Hape will be launching iwa ini#iatives playing a central role in earrying out
the goals of Project H�PE and the City of aubuque's Equitable Poverty Prevention Plan_
1_ The f rst i s ta wark with the Dffiee af 5hare Prasperity ta create an Equity Index, a
data measurement framework that helps quantify how equitably different graups
and papulations are able ta thri�+e in Dubuque.
2. The secand is #a develap data sharing and analysis toals araund a You#h
Emplayment Coalition, helping the City and key lacal partners measure and track
the ability ❑f yauth fram underserved and di�+erse eammunities ta achieve family
sustaining eareers_
Both of lhese initiatives will impact the City's efforts related to economic development,
warkfarce and affardable hausing, papulatian growth_ As these initiali�+es are new, lhey
are nat currently accaunted far in the existing funding pra�+ided lo Praject H�PE_ Project
H�PE currenlly receives $75,DOD far its existing wark_ Project Hape is seeking an
additianal $20,000 in funding#o accaunt far the data ga#hering and analysis which will be
speeifcally benefit#he City af Dubuque, ei#y residen#s, and all warkers and�+isitars ta the
city_
2
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The data genera#ed by funding #hese initiatives will alsa allaw far further tracking af the
City's progress taward the gaals set by the Gity Council. I recommend the additional
$20,000 in funding be pravided ta Praject HDPE_
cc: Michael C.Van Milligen, Ci#y Manager
Jill Cannors, Economic develapment Directar
3
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ECONOMIC DEVELOPMENT
Economic Development formulates and implements strategies which retain and create
jobs, enhance the tax base, stabilize the local economic base and encourage economic
self-sufficiency, working primarily in the areas of downtown, Historic Millwork District, and
riverfront and industrial park development—thus improving the community's overall
quality of life.
E�OCI�I'1'll�
�������]�'1�Clt
I
Af�S S� �LJ�tLJr��
�4ff�ir�s
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PE�PLE PLANNING
We�vork ta aktract and retain an We facilitate prajects related ta the
appropriate mix of businesses for preparation and administration of City
the purpose of increasing plans and work with businesses and
empkayment opportunities, � consultants to �lan and develap areas
attracting skilled workers and to such as the Historic Millwork ❑istrict,
pra�ide the to�vn with a stable the Downtown, the Port a#�ubuque,
economy. We focus eifiorts an Urban Rene�val Districts and the
ereating hea[thy, diverse Industrial and Technology parks ko
neighbarhaods in the community. generate income and empfoyrnent
f op�ortunities along with a strong tax
� base.
i �vc�us
1NC° °
dubuque
PARTNERSHIPS
We support partnerships among t�usiness, communities and
nonprofit organizations that strengthen the economic health and
q�ality of life for the city of Dubuque. We promote econamic
development assistance to area businesses in caa�eration�vith
federal, state and local agencies.
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ECONOMIC DEVELOPMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 3.75 3.75 3.75
Resources and Property Tax Support
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
TIF Charges DICW Land Hotel/Motel Tax Property Tax Farmland Rent Miscellaneous
Sales Support
� FY 2021 FY 2022 FY 2023
The Economic Development Department is supported by 3.75 full-time equivalent employees.
Expenditures by Category by Fiscal Year
$342,918
Employee Expense $381,798
$413,913
$2,308,701
Supplies and Services $2 131,393
$2,562,656
$2,563,926
TIF Rebates $2 932 132
� $3,342,099
$859
Machinery and Equipment $1,050
$2,800
$—
Administrative Recharge $—
$—
Debt Service $3,027,204
$2,937,052
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
FY 2021 FY 2022 � FY 2023
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ECONOMIC DEVELOPMENT
Mission & Services
Economic Development provides tools for developers to contribute to the redevelopment of Dubuque's
downtown through building improvements. We also have incentive programs to facilitate the attraction
and expansion of businesses within the city. These efforts contribute to a Robust Local Economy and a
Vibrant Communitv- an Equitable Community of Choice.
Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures 22,833,770 8,040,572 8,803,028
Resources 22,000,921 7,233,069 7,901,286
Administration Position Summary
FY 2023
Economic Development Director 1.00
Assistant Economic Development Director 1.00
Confidential Account Clerk 0.50
I ntern 0.25
Total FT Equivalent Employees 2.75
Performance Measures
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
. . . - . . . . . � . . . . .
. � � .
1 Department Objective: Expand equitable job opportunities
# New Jobs Committed through Incentives 80 62 281 50 �
#of minority-owned businesses registered as 10 1 6 3 ���
Targeted Small Business with State of lowa
#of Businesses Applying for High Quality 6 3 1 1 ���
Jobs Program
#of Participants graduating from Workforce 100 79 79 0 ��
Development Programming
2 Department Objective: Attract and retain residents by offering attractive and interesting housing
options.
#of Projects Assisted with Rehab Grants 10 7 7 8 �
#of Housing units created 50 224 123 30 �
3 Department Objective: Increase revenue by expanding the economic tax base, leveraging private
investment, and increasing property values.
Private Sector Investments as a result of City �38 M $28 M $93 M $25 M �
agreements
Increase in overall property values in TIF $365 M $353 M $406 M $400 M �
districts
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ECONOMIC DEVELOPMENT
Arts & Cultural Affairs
Mission & Services
The Office of Arts & Cultural Affairs, with support from the Arts and Cultural Affairs Advisory
Commission, plays an essential role in cultivating a vibrant and equitable community of choice by
dedicating time and securing resources to foster diverse, accessible, and inclusive creative and cultural
programming throughout the community. We harness the power of creativity and culture in partnership
and collaboration with nonprofits, businesses, and individuals to improve the quality of life for all
residents of Dubuque, attract and retain a talented workforce, and create opportunities that lift up
diverse voices and stories. Specifically, the Office of Arts & Cultural Affairs manages the annual Art on
the River public art program, administers Cit r�qrant programs to support arts, culture, and humanities-
focused community engagement, and oversees the implementation of Dubuque's 2016 Arts and Culture
Master Plan.
Arts 8�Cultural Affairs Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $ 347,730 $ 433,005 $ 455,492
Resources $ 43,500 $ 3,600 $ 3,600
Arts and Cultural Affairs Position Summary
FY 2023
Arts & Cultural Affairs Coordinator 1.00
Total FT Equivalent Employees 1.00
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks & Recreation
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Cultivate equitable access to arts and cultural experiences that prioritize
representation and engagement of diverse audiences.
Level of funding need met, #successful g0°/a, 30 70.6%, 25 72.8%, 27 74%, 36 ���
applicants
% of grantee locations or primary service >51% - - 60% �
delivery within CDBG target area
. . . ' . � . . . � . . . . . . . -
2 Activity Objective: Expand income-generating opportunities in the arts, culture, and creative sector.
%of increase from prior year in employment 10% - - 8% ���
opportunities supported by arts grantees
#of unique applicant responses to City- 150, 30 66, 13 88, 5 120, 25 ���
issued call for art, #contracts granted
City Council Goal: Partnership for a Better Dubuque
� Activity Objective: Leverage public resources to increase private and other investment in fostering
arts and cultural activities and programs.
Private, other pledged matching funds $35,000 $148,594 $76,954 $50,868 ���
City arts grantee projects (cash /in-kind)
-90-
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-91-
Recommended Operating Revenue Budget - Department Total
60 - ECONOMIC DEVELOPMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account AccountTiUe Rcvenue Rcvenue Budget Budget
210 41205 TAX INCREMENT RECEIPTS 2,050,250 2,171,933 2,449,822 2,808,060
215 41205 TAXINCREMENTRECEIPTS 964,385 1,124,928 357,119 1,171,925
216 41205 TAX INCREMENT RECEIPTS 393,227 473,231 522,248 583,574
217 41205 TAX INCREMENT RECEIPTS 28,346 114,534 206,125 230,932
218 41205 TAX INCREMENT RECEIPTS 5,050 19,105 47,219 101,212
225 41205 TAX INCREMENT RECEIPTS 40,744 42,292 45,379 43,368
231 41205 TAX iNCRF.MENT RECEIPTS 23,017 16,952 25,889 0
240 41205 TAXINCREMENTRECEIPTS 6,454,545 7,919,129 8,012,414 8,026,152
41 TAXES -Total 9,959,562 ll,882,103 ll,666,215 12,965,223
100 42170 MISC-LICENSES 0 60 0 60
42 LICENSES AND PERMITS -Total 0 60 0 60
241 43105 INTEREST,LOANS 35,812 36,885 35,812 36,885
400 43105 INTEREST,LOANS 0 98,708 92,918 98,708
210 43ll0 INVESTMENT EARNINGS 75,325 35,359 50,000 35,359
215 43ll0 INVESTMENT EARNINGS 11,929 3,662 5,000 3,662
216 43ll0 INVESTMENT EARNINGS 9,753 3,890 5,000 3,890
225 43110 INVESTMENT EARNINGS 1,377 590 1,377 590
231 43110 INVESTMENT EARNINGS 477 218 477 218
240 43 L]0 INVESTMENT EARNINGS 174,550 135,779 130,000 135,779
241 43110 INVESTMENT EARNINGS 42,642 17,356 42,642 17,356
243 43110 INVESTMENT EARNINGS 0 0 0 0
100 43242 RENT,FARM LAND 61,492 58,786 41,828 58,786
241 43405 PRINCIPAL,LOANS 480,895 295,276 260,895 295,276
400 43405 PRINCIPAL,LOANS 0 119,314 207,926 ll9,314
43 USE OF MONEY AND PROPERTY-Total 894,252 805,822 873,875 805,823
210 45787 I&C PROPERTY TAX REPLAC 183,009 180,092 180,092 168,924
217 45787 I&C PROPERTY TAX REPLAC 0 655 1,184 ]07
225 45787 I&C PROPERTY TAX REPLAC 3,950 3,848 3,848 3,477
240 45787 I&C PROPERTY TAX REPLAC 224,421 212,61 1 212,610 178,496
45 STATE GRANTS -Total 411,380 397,205 397,734 351,004
100 51919 DBQ INITIATIVES PAYMF.NT 22,440 26,624 29,094 29,094
100 51965 EVENTS REVENUE 2,203 0 3,600 3,600
51 CHARGES FOR SERVICES -Total 24,643 26,624 32,694 32,694
100 53102 PRIVATE PARTICIPANT 0 43,500 0 0
240 53102 PRIVATE PARTICIPANT 175,675 393,052 175,675 175,675
100 53201 REFLTNDS 4,575 0 0 0
100 53620 REiMBURSEMENTS-GENERAL 740 0 0 0
210 53620 REIMBURS6MENTS-GENERAL 4,805 500 4,805 0
53 MISCELLANEOUS -Total 185,794 437,052 180,480 175,675
100 54105 LAND SALES 0 1,000 0 0
210 54105 LAND SALES 609,240 794,143 0 0
400 54210 GO BOND PROCEEDS 302,558 14,371,543 0 0
400 54220 BOND DISCOUNT 13,704 576,939 0 0
54 OTHER FINANCING SOURCES -Total 925,502 15,743,625 0 0
-92-
Recommended Operating Revenue Budget - Department Total
60 - ECONOMIC DEVELOPMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account AccountTiUe Rcvenue Rcvenue Budget Budget
400 59100 FR GENERAL 135,000 0 0 0
100 59210 FR DICW TIF 282,083 278,740 282,338 336,621
400 59210 FR DICW TIF 1,244,557 1,253,494 721,525 676,534
905 59210 FR DICW TIF 317,686 0 0 0
100 59240 FR DOWNTOWN TIF 17,073 5,856 26,200 27,500
400 59240 FR DOWNTOWN TIF 1,693,995 1,671,351 2,004,835 2,260,518
240 59243 TSF FROM DBQ BRF.W&MALT 0 0 0 0
59 TRANSFER IN AND INTERNAL -Total 3,690,394 3,209,442 3,034,898 3,301,173
ECONOMIC DEVELOPMENT -Total 16,091,527 32,501,933 16,185,896 17,631,652
-93-
Recommended Operating Expenditure Budget - Department Total
60 - ECONOMIC DEVELOPMENT
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account AccountTiUe Expense Expensc Budget Budget
100 61010 FULL-TIME EMPLOYEES 209,979 241,604 262,384 285,658
100 61020 PART-TIME EMPLOYEES 19,834 20,240 22,321 25,228
100 61030 SEASONAL EMPLOYEES 1,761 - 6,963 7,188
100 61050 OVERTIME PAY 290
100 61310 IPERS 21,701 24,718 27,533 30,028
100 61320 SOCIAL SECURITY 17,577 19,196 22,313 24,333
100 61410 HEALTH INSURANCE 33,673 36,104 39,096 40,269
100 61415 WORKMENS'COMPENSATION 868 853 719 1,071
100 61416 LIFE INSURANCE 179 202 201 138
100 61660 EMPLOYEE PHYSICALS 267 - 268 -
100 61680 EMPLOYEE MOVING EXPENSE 9,417
61-WAGES AND BENEFITS 315,546 342,918 381,798 413,913
100 62010 OFFICE SUPPLIES 1,044 862 1,043 1,043
100 62030 POSTAGE AND SHIPPING 227 48 232 395
100 62061 DP EQUIP.MAINT CONTRACTS 19,053 22,024 22,024 21,812
100 62090 PRINTING&BINDING 1,492 436 1,522 1,522
100 62110 COPYING/REPRODUCTION 983 34 904 904
100 62130 LEGALNOTICES&ADS 4,070 1,110 3,331 2,131
100 62140 PROMOTION 748 640 500 500
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 27 50 50
100 62190 DUES&MEMBERSHIPS 1,422 200 1,450 1,445
100 62206 PROPERTY INSURANCE 8,560 ll,596 10,545 15,379
100 62208 GENERAL LIABILITY INSURAN 1,479 1,445 1,531 2,023
100 62230 COURT COSTS&RECORD FEES 959 1,307 1,059 955
100 62310 TRAVEL-CONFERENCES 8,645 859 21,680 21,680
100 62320 TRAVEL-CITY BUSINESS 11,920 16 34,635 34,635
100 62340 MILEAGE/LOCAL TRANSP 860 31 802 802
100 62360 EDUCATION&TRAINING 4,535 2,555 2,555
100 62415 UTILITY EXPENSE STORMWATR 58 111 62 121
100 62421 TELEPHONE 1,933 2,521 1,933 2,046
100 62431 PROPERTY MAINTENANCE 18
100 62436 RENTAL OF SPACE 1,005 1,332 1,028 1,080
100 62645 SPECIAL EVENTS 83 450 3,600 3,600
100 62663 SOFTWARE LICENSE EXP 597 942 597 1,106
100 62667 DATA SERVICES 245 524 463 681
100 62669 PROGRAMMING 16,325 6,000 37,500 38,719
100 62710 CONTRACTOR SERVICES 338 338 338
100 62712 CONSULTING ENGINEERS 10,008 4,711 10,008 10,000
100 62713 LEGAL SERVICES 17,730 5,893 10,000 10,000
400 62713 LEGAL SERVICES 671
100 62716 CONSULTANT SERVICES 1,700 2,479 3,300 26,600
400 62721 FINANCIAL CONSULTANT - 29,854 - -
100 62731 MISCELLANEOUS SERVICES 89 - 90 -
400 62731 MISCELLANEOUS SERVICES 1,844 52,328
100 62736 CATERING SERVICES 1,931 1,900 1,900
-94-
Recommended Operating Expenditure Budget - Department Total
60 - ECONOMIC DEVELOPMENT
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account AccountTiUe Expense Expense Budget Budget
100 62737 CONTRACT ADM SERVICE 1,825,206 1,908,015 1,670,006 2,061,484
100 62756 EMPLOYEE RECOGNITION 432 1,500 1,500
100 62761 PAY TO OTHER AGENCY 31,136 13,295 35,000 45,650
210 62761 PAY TO OTHER AGENCY 1,069,545 1,176,013 1,332,882 1,885,522
215 62761 PAY TO OTHER AGENCY 31,006
216 62761 PAY TO OTHER AGENCY 129,687 13,043 73,909 73,909
217 62761 PAY TO OTHER AGENCY 22,ll 1 17,561 31,373
218 62761 PAY TO OTHER AGENCY 2,681 2,681
225 62761 PAY TO OTHER AGENCY 97,650 39,810 41,252 39,166
231 62761 PAY TO OTHER AGENCY 17,132 19,360 18,702 19,360
240 62761 PAY TO OTHER AGENCY 1,109,434 1,293,590 1,445,145 1,290,088
100 62765 GRANTS 209,794 239,571 250,000 250,000
100 62781 LAWN CARE SERVICES - - 255 �
62-SUPPLIES AND SERVICES 4,641,601 4,872,627 5,063,525 5,904,755
400 62724 BOND PAYING AGENT FEE 144 1,579
627-CONTRACTUAL SERVICES 144 1,579
100 71120 PERIPHERALS,COMPUTER 902 704
100 71124 COMPUTER 155 2,800
100 71211 DESKS/CHAIRS 5,010
100 71227 SIGNAGE 810
100 72418 TELEPHONE RELATED 283 - 1,050 -
71-EQUIPMENT 7,004 859 1,050 2,800
100 73110 LAND ACQUISITION 545
100 73211 CONST.CONTR-NOT BLDG 540
73-CIP EXPENDITURES 1,085
400 74ll 1 PRINCIPAL PAYMENT 2,495,568 17,129,252 2,109,720 2,136,092
400 74ll2 INTEREST PAYMENT 891,587 835,844 917,484 800,960
74-DEBT SERVICE 3,387,155 17,965,096 3,027,204 2,937,052
210 9ll00 TO GENERAL 282,083 278,740 282,338 366,621
215 9ll00 TO GENERAL - 10,969 96,139 101,189
240 9ll00 TO GENERAL 151,777 140,560 160,904 162,204
243 91240 TO GR DOWNTOWN TIF
240 91241 TO DOWNTOWN LOAN POOL 100,000 200,000
240 91268 TO HOUSING TRUST 50,000 - 50,000 50,000
210 91360 TO GENERAL CONSTRUCTION 842,510 575,719 543,500 790,000
215 91360 TO GENERAL CONSTRUCTION 436,407 310,720 136,061 446,503
216 91360 TO GENERAL CONSTRUCTION 150,000 - 199,045 222,342
217 91360 TO GENERAL CONSTRUCTION 78,533 87,985
218 91360 TO GENERAL CONSTRUCTION 17,990 38,562
240 91360 TO GENERAL CONSTRUCTION 841,963 149,932 2,402,369 2,039,504
210 91400 TO DEBT SERVICE 1,244,557 1,253,494 721,525 676,534
240 91400 TO DEBT SERVICE 4,540,376 4,505,095 4,525,122 4,759,918
240 91630 TO PARKING OPERATIONS 414,246 915,788 280,000 280,000
240 91730 TO PARKING CONSTRUCTION - 1,046,607 - -
215 91740 TO WATER CONSTRUCTION 748,537 704,394
216 91740 TO WATER CONSTRUCTION 180,961 242,708 - 291,213
217 91740 TO WATER CONSTRUCTION 13,093 72,042 - 94,120
-95-
Recommended Operating Expenditure Budget - Department Total
60 - ECONOMIC DEVELOPMENT
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account AccountTiUe Expense Expense Budget Budget
218 91740 TO WATER CONSTRUCTION 44,977
210 91905 TSF TO FLEXSTEEL ESCROW 317,686
91-TRANSFER TO 10,314,197 10,206,769 9,493,526 10,621,672
60-ECONOMIC DEVELOPMENT TOTAL 18,666,732 33,389,848 17,967,103 19,880,192
-96-
Recommended Expenditure Budget Report by Activity & Funding Source
60-ECONOMIC DEVELOPMENT
COMM./ECON.DEV.ADMIN -60100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIF,S AND SF,RVICF,S 21
COMM./ECON.DEV.ADMIN 21
GDTIF ECON DEV EXPENSES -60200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIF,S AND SF,RVICF,S 5,856 1,200 2,500
GDTIF ECON DEV EXPENSES 5,856 1,200 2,500
TIF-DBQ INDUST CTR WEST-60210
FUNDING SOURCE:TIF-METRIX/NORDSTROM
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIF,S AND SF,RVICF.S 1,176,013 1,332,882 1,885,522
TRANSFF,R TO 2,107,953 1,547,363 1,803,155
TIF-DBQ INDUST CTR WEST 3,283,967 2,880,245 3,688,677
N CASCADE HOUSING TIF -60215
FUNDING SOURCE:N CASCADE HOUSING TIF
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiF.S AND SF.RVICF.S
TRANSFF.R TO 1,026,083 232,200 547,692
N CASCADE HOUSING TIF 1,026,083 232,200 547,692
ENGLISH RIDGE HOUSING TIF-60216
FUNDING SOURCE:ENGLISH RIDGE HOUSING TIF
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 13,043 73,909 73,909
TRANSFER TO 242,708 199,045 513,555
ENGLISH RIDGE HOUSING TIF 255,751 272,954 587,464
S POINT HOUSING TIF -60217
FUNDING SOURCE:SOUTH POINTE TIF
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 22,ll 1 17,561 31,373
TRANSFER TO 72,042 78,533 182,105
-97-
Recommended Expenditure Budget Report by Activity & Funding Source
60-ECONOMIC DEVELOPMENT
S POINT HOUSING TIF 94,153 96,094 213,478
RUSTIC POINT(DERBY) -60218
FUNDING SOURCE: RUSTIC POINT(DERBY)
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 2,681 2,681
TRANSFER TO 17,990 83,539
RUSTIC POINT(DERBY) - 20,671 86,220
TIF-TECH PARK SOUTH -60225
FUNDING SOURCE:TIF-TECH PARK SOUTH
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SERVICES 39,810 41,252 39,166
TIF-TECH PARK SOUTH 39,810 41,252 39,166
LAKE RIDGE TIF -60231
FUNDING SOURCE:TIF-GAKE RIDGE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SERVICES 19,360 18,702 19,360
LAKE RIDGE TIF 19,360 18,702 19,360
TIF-GREATER DOWNTOWN -60240
FUNDING SOURCE:TIF-DOWNTOWN
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 1,293,590 1,445,145 1,290,088
TRANSFER TO 6,757,983 7,418,395 7,491,626
TIF-GREATER DOWNTOWN 8,051,573 8,863,540 8,781,714
ECONOMIC DEVELOPMENT -60400
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 199,935 300,844 300,844
ECONOMIC DEVELOPMENT 199,935 300,844 300,844
DICW ECON DEV EXPENSES -60600
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 8,127 11,725 12,121
DICW ECON DEV EXPENSES 8,127 ll,725 12,121
-98-
Recommended Expenditure Budget Report by Activity & Funding Source
60-ECONOMIC DEVELOPMENT
E N MI DEVEL PMENT - 7
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 155 700
SUPPLIES AND SERVICES 1,949,566 1,777,184 2,194,297
WAGES AND BENEFITS 258,841 290,427 314,959
ECONOMIC DEVELOPMENT 2,208,562 2,068,311 2,509,256
GDTIF DEBT SERVICE -60910
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 193
DEBT SERVICE 12,662,752 2,004,835 1,959,674
SUPPLIES AND SERVICES 58,679
GDTIF DEBT SERVICE 12,721,624 2,004,835 1,959,674
DICW DEBT SERVICE -60930
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 1,386
DEBT SERVICE 5,102,409 721,525 676,534
SUPPLIES AND SERVICES 23,503
DICW DEBT SERVICE 5,127,298 721,525 676,534
ARTS AND CULTURAL AFFAIRS-72500
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 704 350 2,800
SUPPLIES AND SERVICES 262,948 341,284 353,738
WAGES AND BENEFITS 84,077 91,371 98,954
ARTS AND CULTURAL AFFAIRS 347,730 433,005 455,492
ECONOMIC DEVELOPMENT TOTAL $33,389,848 $17,967,103 $19,880,192
-99-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
60 ECONOMIC DEVEL DEPT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5900 GE-43 ECONOMIC DEVELOP DIRECTOR 1.00 $109,215 1.00 $ 118,222 1.00 $ 128,650
ASST ECONOMIC DEVELOP
100 5900 GE-36 DIRECTOR 1.00 $ 72,394 1.00 $ 77,525 1.00 $ 84,388
100 1210 GE-30 ARTS&CULTURALAFFAIRS COORD 1.00 $ 53,134 1.00 $ 66,637 1.00 $ 72,620
ECONOMIC DEVELOP
100 GE-30 COORDINATOR — $ — — $ — — $ —
TOTAL FULL TIME EMPLOYEES 3.00 $234,743 3.00 $ 262,384 3.00 $ 285,658
61020 Part Time Employee Expense
100 225 GE-25 ACCOUNT CLERK CONFIDENT 0.50 $ 21,919 0.50 $ 22,321 0.50 $ 25,228
TOTAL PART TIME EMPLOYEES 0.50 $ 21,919 0.50 $ 22,321 0.50 $ 25,228
61030 Seasonal Employee Expense
100 225 NA-38 ECONOMIC DEVELOP INTERN 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
TOTAL SEASONAL EMPLOYEES 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
TOTAL ECONOMIC DEVEL DEPT 3.75 $263,521 3.75 $ 291,668 3.75 $ 318,074
-100-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Economic Development-FT General Fund
10060700 61010 100 5900 GE-43 ECONOMIC DEVELOP DIRECTOR 1.00 $109,215 1.00 $118,222 1.00 $128,650
ASST ECONOMIC DEVELOP
10060700 61010 100 GE-36 DIRECTOR 1.00 $72,394 1.00 $ 77,525 1.00 $ 84,388
Total 2.00 $181,609 2.00 $195,747 2.00 $213,038
Economic Development-PT General Fund
10060700 61020 100 225 GE-25 ACCOUNT CLERK CONFIDENT 0.50 $ 21,919 0.50 $ 22,321 0.50 $ 25,228
Total 0.50 $ 21,919 0.50 $ 22,321 0.50 $ 25,228
Economic Development-Seasonal General Fund
10060700 61030 100 NA-38 ECONOMIC DEVELOP INTERN 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
Total 0.25 $ 6,859 0.25 $ 6,963 0.25 $ 7,188
Arts and Cultural Affairs-FT General Fund
10072500 61010 100 1210 GE-33 ARTS&CULTURALAFFAIRS COORD 1.00 $ 53,134 1.00 $ 66,637 1.00 $ 72,620
Total 1.00 $ 53,134 1.00 $ 66,637 1.00 $ 72,620
TOTAL ECONOMIC DEV.DEPT 3.75 $263,521 3.75 $291,668 3.75 $318,074
-101-
Capital Improvement Projects by Department/Division
ECONOMIC DEVELOPMENT
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1001548 MAIN STREET BUILDING DEMO 82,868
1002818 EPA MULTIPURPOSE BRWNFLD 500
1002949 BUS NP ARTS ASSISTANCE 250,000
1022859 KERPER BLVD REVITE - - 50,000 -
2411033 LOAN POOL,DOWNTOWN TIF 300,000 600,000
2411942 DOWNTOWN REHAB GRANT PROG 150,313 65,664 175,000 200,000
2602636 MICROENTERPRISE ASSIST 10,500 31,620 50,000
2651246 JOB CREATION
2651796 AIRPORT REVENUE GUARANTEE
3502156 S PORT MASTER PLAN IMPLEM 215,000
3502680 ECON DEV SOFTWARE
3601056 DICW 333,017 29,815
3601842 WORKFORCE DEVELOPMENT 310,000 310,000 310,000 371,500
3602081 MILLWORK MASTER PLANNING
3602267 DOWNTOWN HOUSING INCENT 69,1 ll
3602436 WASH NEIGH BUSINESS INCEN 57,500 (32,076) 105,000
3602437 FUTURE IND ACQUISITIONS 199,545 211,527 0 0
3602438 WASH NEIGH DT INCENT 80,889 257,100 440,000 300,000
3602561 CENTRAL STREETSCAPE PLAN 0 0 0 150,000
3602679 CENTRAL AVE COORIDOR INIT 16,616 10,000 50,000 50,000
3602725 DIC MCFADDEN SIGNS 0 0 0 3,318,000
3602924 DEVELOP MCFADDEN PROPERTY 0 0 233,500 0
3602950 CENTRAL AVE HSG FORG LN 0 0 0 150,000
7001853 ART IN PORT OF DUBUQUE 3,161 0 0 0
ECONOMIC DEVELOPMENT TOTAL 1,614,021 1,483,651 1,363,500 5,054,500
-102-
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
ECONOMIC DEVELOPMENT
Community and Economic Development
Greater powntown URD
Incentive&Rehab Programs $ 300,000 $ 300,000 $ 300,000 $ 300,000 $300,000 $ 1,500,000 363
Kerper Boulevard
Revitalization $ - $ - $ - $ - $ 50,000 $ 50,000 364
Workforce Development $ 371,500 $ 371,500 $ 371,500 $ 371,500 $371,500 $ 1,857,500 365
Downtown Rehab Grant
Program $ 200,000 $ 200,000 $ 200,000 $ 200,000 $200,000 $ 1,000,000 366
Minority-Owned Business
Microloan Initiative $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 367
Central Avenue Streetscape
Master Plan Implementation $ 150,000 $ 25,000 $ - $ - $ - $ 175,000 368
South Port Master Plan
Implementation $ 215,000 $ - $ - $ - $ - $ 215,000 369
Development-Webber
Property $3,318,000 $ - $ 395,000 $ - $228,803 $ 3,941,803 370
Green Space HMD $ - $ 100,000 $ 300,000 $ - $ - $ 400,000 371
Central Avenue Housing
Forgivable Loan $ 150,000 $ 150,000 $ 150,000 $ 150,000 $150,000 $ 750,000 372
Low Income Small Business
Grant $ 50,000 $ - $ - $ - $ - $ 50,000 373
Business, Non-Profit and Arts
Groups Assistance Program $ 250,000 $ - $ - $ - $ - $ 250,000 374
TOTAL $5,054,500 $ 1,196,500 $1,766,500 $1,071,500 $1,350,30 $10,439,303
-103-
-104-
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FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 10, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Parks 1 14
Multicultural Family Center 73
AmeriCorps 33
Recreation 33 90
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HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Pollution Control, Refuse (part of
Public Works), Media Service, Transit, Parking), the net operating surplus/deficit is reflected,
noting the increase or decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
-iii-
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Department/Division's Goals and Performance Measures by Activity: This is a written
narrative for each activity that explains the goal, describes the purpose, and explains the service
objectives of each activity. Performance measures are included for each activity to evaluate
activities and ensure that the approved levels of funding yield the expected results.
7) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
8) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
9) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
10) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
11) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
12) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Resident's Guide
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Parks
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PARKS DIVISION
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense $2,107,220 $2,579,914 $2,771,160 7.4 %
Supplies and Services $ 960,480 $ 957,387 $1,032,912 7.9 %
Machinery and Equipment $ 88,580 $ 379,220 $ 557,500 47.0 %
Less Recharges to Service Funds $ — $ — $(119,944) 0.0 %
Debt Service $ 423,227 $ 182,314 $ 151,677 -16.8 %
Total Expenses $3,579,507 $4,098,835 $4,393,305 7.2 %
Resources
Operating Revenue $ 363,958 $ 313,153 $ 336,611 7.5 %
Stormwater User Fees $ 90,398 $ 140,772 $ 158,908 12.9 %
Sales Tax for Debt Abatement $ 424,605 $ 182,314 $ 151,677 -16.8 %
Veteran's Memorial $ 42,974 $ — $ 17,233 0.0 %
Lyons Peony Trust $ 1,430 $ 2,000 $ 2,000 0.0 %
Total Resources $ 923,365 $ 638,239 $ 666,429 4.4 %
Property Tax Support $2,656,142 $3,460,596 $3,726,876 $ 266,280
Percent Increase (Decrease) 7.69 %
Percent Self Supporting 25.80 % 15.57 % 15.17 %
Personnel -Authorized FTE 37.01 37.54 38.39
Improvement Package Summary
1 of 8
This improvement level request provides for the creation and installation of additional pollinator areas
throughout the park system. Currently there are pollinator beds at AY McDonald Park, Pyatigorsk Park, and
Eagle Point Park. Additional areas have been planted with native plant species which also create pollinator
habitat. These areas include Valentine Park, Bee Branch Creek Greenway, Creekwood Park and Eagle
Point Park. This funding would provide for pollinator areas at Murphy Park, Flora Park, and other park
locations. This improvement request supports the City Council Goal of Sustainable Environment:
Preserving and Enhancing Natural Resources by eliminating steep slopes that are typically mowed while
providing a beautiful landscape.
Related Cost: $ 42,000 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0165 0.17%
Activity: Parks Area and Maintenance
2 of 8
This improvement request is for installation of a sidewalk along Miracle League drive that would connect with
the existing sidewalk in Veterans Memorial Park. Usage of Veterans Memorial Park has seen a huge
increase since the installation of the Miracle League Complex. Currently citizens must walk down the street
to enter the park once they are near the entrance gates. This creates a safety issue for pedestrians and
vehicles. This improvement request supports the City Council goal of Connected Community:Equitable
Transportation, Technology Infrastructure and Mobility by providing safe ADA accessible pedestrian access
to Veterans Memorial Park.
-3-
Related Cost: $ 29,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0114 0.12%
Activity: Park Areas & Maintenance
3 of 8
This improvement level request provides for hiring a contractor to maintain numerous natural and native
landscapes throughout the City. In recent years, native plants have been planted in the Bee Branch Creek
Greenway, Valentine Park, Four Mounds Park, Eagle Point Park, Creek Wood Park, 32nd Street Detention
Basin, and along the Catfish Creek. These areas all require a level of maintenance. The Park Division does
not have the capacity to manage all these areas effectively or efficiently. Maintenance includes, mowing,
burning, removing invasive and other best management practices to sustain a healthy prairie and native
landscapes. There is funding in FY22 to create a natural resources management plan and this funding
would allow implementation of the plan once completed. This improvement request supports the City
Council Goal of Sustainable Environment: Preserving and Enhancing Natural Resources by using best
management practices to maintain these areas and create beautiful and attractive landscapes.
Related Cost: $30,000 Tax Funds Recurring Recommend - No
PropertyTax Impact: $ 0.0119 0.11°/o
Activity: Park Areas & Maintenance
4 of 8
This improvement request is for hiring a contractor to deliver and pickup collection containers for green
waste materials including prunings, wood chips and miscellaneous tree branches and leaves. The Park
Division does not have an efficient way to haul green waste to the landfill for recycling. Currently most
green waste is taken to an area at Eagle Point Park for disposal. Other City Departments also occasionally
take their small piles of green waste to Eagle Point Park. This improvement level package will provide for a
20-yard dumpster to be delivered to a centrally located drop-off site for Park Division staff to haul their green
waste to. The Park Division can generate up to 100 yards or more of green waste a year. As more
landscapes are added, the number of yards of green waste will continue to increase. This improvement
request supports the City Council Goal of Sustainable Environment: Preserving and Enhancing Natural
Resources by recycling green waste in an efficient and effective manner.
Related Cost: $10,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.004 0.04%
Activity: Park Areas & Maintenance
5 of 8
This improvement request is for removing some vegetation and invasive plants along the Highway 20
corridor from Locust Street to Grandview Ave. The edges of the woodland areas have begun to "creep" into
the maintained areas of landscaping along the corridor. The request would provide funds to hire a
contractor to remove some of this "creep" as well as remove some of the invasive plants that are thriving.
This will improve the overall look of the corridor as well as remove unwanted and invasive vegetation along
the corridor. This request supports the City Council Goal of Sustainable Environment: Preserving and
Enhancing Natural Resources by enhancing the beauty of the Highway 20 corridor and removing unwanted
and invasive plants.
Related Cost: $ 50,000 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0197 0.20%
Activity: Greenhouse
-4-
6 of 8
This improvement level request provides for installing four forced air gas heaters in the buildings that adjoin
the Park Division greenhouse. An improvement level package was approved in FY19 to install heaters in
the greenhouse. An additional improvement level package was approved in FY21 to complete the
conversion of boiler heat in the greenhouse to natural gas. This request would allow for four heaters to be
installed in the buildings connected to the greenhouse to complete the conversion from boiler heat to natural
gas on the west side of the park maintenance headquarters complex. It is also anticipated that these four
heaters will save approximately $2,000 in gas utility cost. This request supports the City Council Goal of
Financially Responsible, High Performance City Organization: Sustainable, Equitable and Effective Service
Delivery by updating outdated equipment and decreasing utility costs.
Related Cost: $ 25,000 Tax Funds Non-Recurring Recommend -Yes
Related Cost Savings: $ 2,000 Tax Funds Recurring
Net Cost: $ 23,000
Property Tax Impact: $ 0.009 0.09%
Activity: Park Areas & Maintenance
7 of 8
This improvement request is for a mural to be installed on the end of the pole building next to the All
Veterans Memorial on Chaplain Schmitt Island. The All Veterans Memorial has become a destination for
visitors. The pole building is located closest to the Tri-State Vietnam Veterans Memorial area. The end of
the building provides a blank canvas for a mural that could be installed to continue the theme of the
memorial area. The City Council identified Chaplain Schmitt Island Master Plan: Implementation as a City
Council Policy Top Priority. This improvement request supports the City Council Goal of Diverse Arts,
Culture, Parks and Recreation: Experiences and Activities.
Related Cost: $ 10,000 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0039 0.04%
Activity: Park Areas & Maintenance
8 of 8
This improvement request is for City's share for the trails plan update. The Tri-State Trail Vision Plan was
completed in 2008 and has not been updated since that time. Numerous trails and projects have been
undertaken since that time. The Imagine Dubuque Plan calls for action to link neighborhoods via trails and
open spaces and provide recreational opportunities for all. ECIA will be the consultant leading the planning
effort in FY 23. The plan will be paid for by DMATS, Dubuque County,Asbury and the City as primary
funders. This planning will assist the City in being grant ready for infrastructure funding. This improvement
request supports the City Council Goal of Connected Community: Have well maintained, improved
transportation systems- vehicles, roadways, sidewalks and trails.
Related Cost: $ 5,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.002 0.02%
Activity: Administration
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Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY 2023
per month per contract which results in an annual cost increase of$20,336 or 3.00°/o.
4. Five-Year Retiree Sick leave payout decreased from $16,345 in FY 2022 to $7,038 in FY 2023.
5. Overtime expense is unchanged from $21,936 in FY 2022 to $21,936 in FY 2023. FY 2021 actual
was $37,426.
6. Workers Compensation increased from $65,271 in FY 2022 to $70,853 in FY 2023. FY 2021 actual
was $61,507.
7. The Fiscal Year 2023 budget includes the following change in the funding allocation of positions:
a. 0.15 FTE of the Leisure Services Manager position were reallocated from Parks to the Grand
River Conference Center to better represent the time spent.
b. Addition of 1 FTE Project and Facilities Manager (GE-40) which resulted in an increase of
$35,732 for recurring costs for the year, plus $5,676 for the initial purchase of a tablet,
computer and software and smart phone..
Supplies 8� Services
8. Pay to Other Agency is unchanged from $50,000 in FY 2022 to $50,000 in FY 2023. This line item
represents part-time staffing and utilities expenses for the EB Lyons Interpretive Center.
9. General Liability Insurance increased from $27,303 in FY 2022 to $35,232 in FY 2023 based on
based on FY 2022 actual plus 12°/o.
10. Electric Utility Expense decreased from $117,494 in FY 2022 to $106,263 in FY 2023 based on FY
2019 actual of$106,264.
11. Machinery/Equipment Maintenance increased from $41,866 in FY 2022 to $44,908 in FY 2023
based on FY 2021 actual.
12. Property Maintenance decreased from $183,596 in FY 2022 to $169,504 in FY 2023. Park
Maintenance decreased $15,000 due to a non-recurring improvement package in FY 2022 for pet
amenities (-$15,000).
13. Motor Vehicle Maintenance decreased from $18,407 in FY 2022 to $16,933 in FY 2023 based FY
2021 actual $16,522 plus 2°/o.
14. Motor Vehicle Fuel Expense is increased from $48,192 in FY 2022 to $52,718 in FY 2023 based on
FY 2022 budget plus 9°/a.
15. Landscape, Fertilizer and Plants increased from $84,454 in FY 2022 to $84,921 in FY 2023 based
on FY 2022 budget.
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16. Tree Maintenance is unchanged from $59,500 in FY 2022 to $59,500 in FY 2023. FY 2021 Actual
was $112,633. This line item includes contracted tree and stump removal near power lines
($10,000), ash tree treatment ($4,500), and ash tree removal ($45,000).
17. Contractor Services increased from $34,067 in FY 2022 to $70,085 in FY 2023. FY 2021 Actual was
$20,803. This line item includes playground mulch installation, roundabout maintenance, and Bee
Branch hanging baskets.
18. Lawn Care Services is increased from $64,604 in FY 2022 to $64,669 based on FY 2022 budget.
FY 2021 Actual was $75,101. This line item is for contracted lawn care for smaller parks.
19. Property Insurance increased from $25,283 in FY 2022 to $32,265 in FY 2023 based on FY 2022
actual plus 9.5%. FY 2021 Actual was $24,595.
20. Equipment Maintenance Contracts decreased from $21,862 in FY 2022 to $21,773 in FY 2023
based on FY 2021 Actual.
Machinery & Equipment
21. Equipment replacement items are requested for$557,500 for:
Parks Machinery and Equipment Replacements
Forestry
Chain Saws $ 900
Log Loader Truck $220,000
Park Areas & Maintenance
Trailer $ 8,000
Salt Spreaders (3) $ 3,000
Mowers (6) $148,100
Tow Behind Debris Blower $ 7,100
Pickup with Lift Gate $ 42,000
Pickup with Plow $ 47,000
Line Trimmers $ 1,200
Picnic Tables (70) $ 7,000
20-Inch Snow Blower (3) $ 2,400
Fireplace Grills (15) $ 3,750
Smart Phone (3), Shoretel Desktop Phone (1) $ 350
Greenhouse
Trimmers $ 500
Bee Branch Maintenance
Air Compressor $ —
21" Mower $ 700
Line Trimmer $ —
Saws $ —
Leaf Blower $ —
Gator $ 17,500
Annual Projects
Tree Plantings $ 25,000
-7-
Parks Machinery and Equipment Replacements
Recommended Improvement Packages $ 23,000
Total Equipment Replacements $557,500
Debt Service
22. FY 2023 Annual Debt Service Payments are as follows ($151,677):
Final
Payment
Amount Debt Series Source Purpose Year Call Date
$ 5,997 2017A G.O. Sales Tax 20°/o Park Improvements 2030 2025
$ 5,328 2019C G.O. Sales Tax 20% Park Improvements 2027 2026
$ 22,644 2021A G.O. General Fund Park Improvements 2041 2028
$ 9,245 2021A G.O. Sales Tax 20% Park Improvements 2041 2028
$ 7,833 2021A G.O. Sales Tax 20°/o Park Improvements 2041 2028
$ 14,059 2016C G.O. Sales Tax 20% Ham House Improv. 2036 2024
$ 86,571 2019B G.O. Sales Tax 20°/o Skate Park 2039 2039
$ 151,677 Total Park Annual Debt Service
Revenue
23. Property Lease for rental of land at Murphy Park for a cell phone tower increased from $24,288 in FY
2022 to $24,563 in FY 2023 based on a 1% increase over FY 2022 per the lease agreement.
24. Camping Fees increased from $63,983 in FY 2022 to $83,285 in FY 2023 based on a five year
average of FY 2021, FY 2019, FY 2018, FY 2017, and FY 2016. FY 2020 actual was impacted by the
pandemic and was not used in the calculation. FY 2021 revenue was $139,763.
25. Park Entrance Fees increased from $35,984 in FY 2022 to $37,605 in FY 2023 based on a five year
average of FY 2021, FY 2019, FY 2018, FY 2017, and FY 2016. FY 2020 actual was impacted by the
pandemic and was not used in the calculation. FY 2021 actual was $34,596.
26. Pavilion Fees increased from $64,509 in FY 2022 to $67,579 in FY 2023 based on a five year
average of FY 2021, FY 2019, FY 2018, FY 2017, and FY 2016. FY 2020 actual was impacted by the
pandemic and was not used in the calculation. FY 2021 revenue was $70,848.
27. Private Participant increased from $78,118 in FY 2022 to $108,434 in FY 2023. This line item
includes the following:
FY 2022 FY 2023 Change
Downtown Maintenance $ 9,681 $ 10,166 $ 485
Technology Park $ 22,055 $ 23,051 $ 996
Dubuque Industrial Center West $ 14,184 $ 19,009 $ 4,825
Chaplain Schmitt Island $ 23,498 $ 23,498 $ -
Veterans Memorial Pavers $ 8,700 $ 32,710 $ 24,010
Total Private Participant Revenue $ 78,118 $ 108,434 $ 30,316
Downtown Maintenance private participant represents payment from 8th Street and Main Street businesses
for snow removal costs. Technology Park and Dubuque Industrial Center West private participant represents
-8-
the maintenance that is billed to the businesses. This is calculated by taking the previous Fiscal Year's
expenses times the percentage of land. Estimated FY 2022 expense is $129,301. Chaplain Schmitt Island
private represents payments from Dubuque Racing Association for maintenance of the Chaplain Schmitt
pond project. Veterans Memorial Pavers private participant represents purchases of inemorial pavers at All
Veterans Memorial on Chaplain Schmitt Island.
Miscellaneous
28. The Park Division budget for FY 2023 is 15.17°/o self-supporting versus 15.57% self-supporting in FY
2022.
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LEISURE SERVICES
PARKS DIVISION
The Parks Division enables and fosters full enjoyment of the parks, open spaces, and recreational facilities
of Dubuque in a manner that demonstrates and fulfills the city's commitment to social equity, economic
viability and environmental responsibility.
Leisure Services
I
Park�i�isian
� i -
Park Non-Park Forestry
Maintenance [Vlaintenance
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PL�NNIN�
� . Plar�ning is essential for existing and new
dev�Eopm�nt of�II areas maintained b}� the
� Park Divisian. The �ity; community and
PE�PLE o#her organi�ations wark to�ether to provide
Pravide service in the rnost e�ficier�t via�le, equitable: and sustainable areas for
rnar�ner and hel� Dubuque citizens the public to en�a�r.
gain a greater k�nowledge and
� ' '��� �=�• ',� ��'
appr�ciatior� af v,+hat is involve� in ,.iti �.� -%�i.- ,�;-�.. �+� . . # . �� �`
providing the park syster�. �; � '-' . � � �
.
�lolunteers are utilized whenever �� ��;� �`�'-;����T �`.�� �' : _ "M1�� . ,;;
possible_ - ��'�
�;# �. **�':
� � '��' .� � .
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�
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PAF�TNEF��HI��
The Park Division vrarks with variaus �#ate. �aunty, Private,
and Nor�-Pr�fit entities. Tnis is ta �nsure soUnd
devel�pment and fnana�ement of all �ity assets rn�intained
and operated by the Park Division. �arne of these include:
D�buque �ounty; fawa Department af Natural F�esources, .
Hillcrest Family �ervices, Dubuque ,�lrbaretun�, Four
h�lour�ds Foui�dation; and the Dubuque Historical �aciety.
-11-
LEISURE SERVICES
PARKS DIVISION
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 37.01 37.54 38.39
Resources and Property Tax Support
$3,500,000
$3,000,000 �
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
��e�e�Je �se��ee5 eo������� e,��.5e�\Ge a,�s`�'Pp��
ca'`��. a,�et �SQ o�� ���C
OQe S,�o�ct`� �-�° ��a+� Q�oQe
Sa�e
� FY 2021 FY 2022 FY 2023
The Park Division is supported by 38.39 full-time equivalent employees, which accounts for 63.08% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
7.18% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$2,107,220
Employee Expense $2,579,914
$2,77'
$960,480
Supplies and Services $957,387
� $1,032,912
$88,580
Machinery and Equipment $379,220
$557,500
$423,227
Debt Service $182,314
$151,677
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
� FY 2021 FY 2022 � FY 2023
-12-
LEISURE SERVICES
PARKS DIVISION
Mission & Services
Park Maintenance provides daily maintenance and security of all parks, park and building repairs and
improvements, grounds maintenance, trail maintenance, emergency storm damage response/repair, park
inspections, athletic field and court maintenance, snow removal, equipment and playground maintenance
and maintenance of water features and irrigation systems. It also includes maintenance of all park
equipment and vehicles.Also included is assistance with maintenance of Recreation facilities.
Areas include: Maintenance staff maintains 16 community parks, 6 neighborhood parks, 25 mini parks, 5
new parcels for park development and a Pet Park for a total of 974 acres. Other maintenance
responsibilities include 3.4 miles of inedian strips, 12 miles of roadway, 5 miles of sidewalks, 27 miles of
off-road paved multi-use trails and 40 other areas.
Park Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,938,907 2,448,734 2,568,562
Resources $326,472 234,282 256,487
Park Maintenance Position Summary
FY 2023
Foreman 2.00
Leisure Services Manager 0.37
Park Division Manager 1.00
Natural Areas&Sustainable Practices Spec 0.09
Nat.Areas&Sustainable Practices Spec- 0.40
Stormwater
Park Ranger 0.86
Park Fee Collector 1.09
Lead Administrative Assistant 0.40
Clerical Assistant 0.10
Maintenance Worker 7.82
Truck Driver 0.60
Laborer II -Stormwater —
Laborer II 3.90
Laborer I -Stormwater 1.66
Laborer I 1.28
Total FT Equivalent Employees 21.57
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Reduce maintenance costs by converting various park areas of turf to natural
and native areas.
#acres of natural area maintained by 100 54 54 60 C��
Parks Division
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LEISURE SERVICES
PARKS DIVISION
Public Landscape Maintenance
Mission & Services
Public Landscape Maintenance provides for seasonal grounds maintenance of non-park, city owned
properties including the Port of Dubuque, Downtown, Dubuque Technology Park, Dubuque Industrial
Center West and the Gateways and Green Corridors. This division also manages the City greenhouse.
Non-Park Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $728,283 $926,771 $966,451
Resources $36,269 $50,495 $55,226
Non-Park Maintenance Position Summary
FY 2023
Horticulturist 1.00
Assistant Horticulturist-Greenhouse 2.02
Assistant Horticulturist-Port 0.26
Assistant Horticulturist-Downtown 0.30
Nat.Areas&Sustain. Spec. -Tech Park 0.30
Nat.Areas&Sustain. Spec. -DICW 0.21
Confidential Account Clerk 1.00
Mechanic 1.46
Maintenance Worker- Downtown 0.80
Maintenance Worker-Tech Park 025
Maintenance Worker- DICW 0.47
Laborer- Port of Dubuque 025
Laborer-Tech Park 0.10
Laborer- DICW 0.15
Laborer-Greenhouse 2.67
Laborer-Veteran's Memorial Park 0.58
Total FT Equivalent Employees 11.82
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Create a City that is beautiful and a source of pride by providing pollinator
beds in City landscapes.
#of pollinator beds (total) 25 12 12 15 C��
2 Activity Objective: Provide opportunities for physical activity to improve physical and mental
health through continuing to expand the City's interconnected trail system.
# miles off-road, paved, multi-use 35 27.9 27.9 29.5 C��
trails
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LEISURE SERVICES
PARKS DIVISION
Forestry
Mission & Services
The Forestry activity aims to mitigate hazards caused by trees while improving the aesthetic and
environmental health of the community with a focus on pubic safety. Forestry is responsible for the
maintenance of all trees between the sidewalk and curb, trees on city property and in parks.
Responsibilities include pruning, tree removal, and emergency work after storm events.
Forestry Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $439,543 $518,317 $663,474
Resources $1,216 $1,600 $1,400
Forestry Position Summary
FY 2023
Urban Forester 1.00
Equipment Operator II 1.00
Forestry Technician 1.00
Truck Driver 1.00
Total FT Equivalent Employees 4.00
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Continue to implement the Emerald Ash Borer(EAB) Readiness Plan to
effectively treat and/or remove affected ash trees on City properties.
% of City street trees that are ash trees 14% 22% 17% 14°/o C��
City owned ash trees removed 1350 569 902 1350 C �
(cumulative)
Thr�� tr��� pla��d
�trat�gi�all�r around a horn�
�an �ut �urnrn�rair
�or��itionin� n��d� b�r up tca
50 per��nt.
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Recommended Operating Revenue Budget - Department Total
30-PARK DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
293 43ll0 INVESTMENT EARNINGS 2,812 1,099 2,812 1,099
500 43ll0 INVESTMENT EARNINGS 5,788 5,079 5,788 5,079
100 43230 LEASE,PROPERTY 23,153 23,848 24,288 24,563
100 43240 LEASE,HILLCREST FAM SERV 0 0 1 1
100 43241 DBQ WATER SKI CLUB 545 545 545 545
100 43242 RENT,FARM LAND 9,600 9,600 9,600 9,600
100 43243 CAMPING FEES 33,108 139,763 63,983 83,285
100 43244 LEASE,DUB.ARBORETUM 1 0 1 1
100 43245 LEASE, FOUR MOUNDS 1 1 1 1
100 43247 LEASE,CHILDREN'S ZOO 1 0 1 1
100 43248 LEASE,TRI-STATE MODEL AIR 300 300 300 300
100 43251 RENTS&CONCESSIONS 244 0 244 244
100 43252 VIEWING TOWER COMMSSION 1,106 995 1,226 1,106
100 43300 DBQ GIRL IND LEAGUE LEASE 1 0 1 1
100 43301 HILLCREST PARKING LEASE 1 1 0 0
100 43325 LF,ASR,OTHER 21,305 21,305 21,306 21,306
100 43326 DBQ COMM ICE&REC CENTER 1 0 1 0
43 USE OF MONEY AND PROPERTY-Total 97,967 202,535 130,098 147,132
100 51956 PAVILION FEES 51,049 70,848 64,509 67,579
100 51957 PARK ENTRANCE FEES 21,545 34,596 35,984 37,605
100 51958 PARK SEASON PASSES 779 8,902 4,291 5,1(9
100 51974 PET PARK FEES 917 1,635 1,660 1,510
51 CHARGES FOR SERVICES -Total 74,290 115,981 106,444 111,863
100 53102 PRIVATF,PARTICIPANT 35,953 34,698 69,418 75,724
293 53102 PRIVATE PARTICIPANT 8,700 32,710 8,700 32,710
100 53201 REFUNDS 347 0 0 0
800 53530 SPECIALIZED SERVICES 0 0 0 119,944
100 53605 MISCELLANEOUS REVENUE 7,176 7,437 5,575 4,000
100 53610 INSURANCE CLAIMS 0 1,996 0 0
100 53615 DAMAGECLAIMS 6,108 915 1,000 1,000
100 53620 REIMBURSEMENTS-GENERAL 5,410 6,172 8,618 2,670
53 MISCELLANEOUS -Total 63,693 83,929 93,311 236,048
100 54109 SALVAGE SALES 600 400 600 400
400 54210 GO BOND PROCEEDS 50,714 226,362 0 0
400 54220 BOND DISCOUNT 2,297 13,263 0 0
54 OTHER FINANCING SOURCES -Total 53,6ll 240,025 600 400
400 59100 FR GENERAL 24,004 23,560 23,I 16 22,644
400 59350 FR SALES TAX CONSTRUCTION 124,229 161,419 159,198 129,033
59 TRANSFER IN AND INTERNAL -Total 148,233 184,979 182,314 151,677
PARK DIVISION -Total 437,795 827,450 512,767 647,120
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Recommended Operating Expenditure Budget - Department Total
30-PARK DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 1,172,274 1,227,656 1,358,038 1,383,373
620 61010 FULL-TIME EMPLOYEES 23,140 24,303 25,105 25,923
800 61010 FULL-TIME EMPLOYEES 0 0 0 90,934
100 61020 PART-TIME EMPLOYEES 32,064 0 44,867 46,320
100 61030 SEASONAL EMPLOYEES 170,591 169,093 327,897 374,055
620 61030 SEASONAL EMPLOYEES 15,789 6,365 40,138 47,971
100 61050 OVERTIME PAY 38,345 37,426 21,936 21,936
620 61050 OVERTIME PAY 128 0 0 0
100 61071 HOLIDAY PAY-OVERTIME 3,221 1,406 1,854 1,854
620 61071 HOLIDAY PAY-OVERTIME 183 0 0 0
100 61080 COVIDI9 EMP QUARANT/TREAT 0 401 0 0
100 61081 COVIDI9 SCHOOL/DAYCARE CL 9,396 0 0 0
620 61081 COVIDI9 SCHOOL/DAYCARE CL 1,027 0 0 0
100 61083 COViDl9 EMP NON-WORK 28,967 0 0 0
100 61085 SELF QUARANTINE HEALTH 1,665 1,826 0 0
100 61087 CARETAKER FOR 1 OR 2 1,513 2,169 0 0
100 61091 SICK LEAVE PAYOFF 18,897 17,320 16,345 7,038
100 61092 VACATION PAYOFF 1,604 1,526 0 0
100 61310 IPERS 134,357 131,481 165,633 172,521
620 61310 IPERS 3,801 2,895 6,159 6,976
800 61310 IPERS 0 0 0 8,584
100 61320 SOCIAL SECURITY 107,033 106,203 135,471 140,351
620 61320 SOCIAL SECURITY 2,960 2,226 4,991 5,653
800 61320 SOCIAL SECURITY 0 0 0 6,957
100 61410 HEALTH INSURANCE 242,513 284,284 292,317 299,074
620 61410 HEALTH INSURANCE 4,335 4,918 5,213 5,369
800 61410 HEALTH INSURANCE 0 0 0 13,423
100 61415 WORKMENS'COMPENSATION 57,126 60,338 64,157 69,078
620 61415 WORKMENS'COMPENSATION 1,156 1,169 1,114 1,775
100 61416 LIFE INSURANCE 892 905 1,282 1,006
620 61416 LIFE INSURANCE 16 16 22 18
800 61416 LIFE INSURANCE 0 0 0 46
100 61417 UNEMPLOYMENT INSURANCE 50,419 13,854 58,720 32,137
620 61417 UNEMPLOYMENT INSURANCE 3,596 544 3,005 2,070
100 61640 SAFETY EQUIPMENT 1,919 2,066 3,200 3,200
620 61640 SAFETY EQUIPMENT 54 0 200 200
100 61645 TOOL ALLOWANCE 200 200 200 200
100 61650 MEAL ALLOWANCE 708 322 250 255
620 61650 MEAL ALLOWANCE 0 2 0 0
100 61660 EMPLOYEE PHYSICALS 395 2,805 1,600 2,663
620 61660 EMPLOYEE PHYSICALS 0 0 200 200
100 61680 EMPLOYEE MOVING EXPENSE 0 3,500 0 0
61-WAGES AND BENEFITS 2,130,285 2,107,220 2,579,914 2,771,160
100 62010 OFFICE SUPPLIES 2,798 2,299 2,952 2,521
100 62011 iTNIFORM PURCHASES 9,845 4,090 9,600 9,300
620 62011 LTNIFORM PURCHASES 55 35 150 150
100 62030 POSTAGE AND SHIPPING 354 479 522 522
100 62032 FLAGS 12,768 8,738 13,023 13,000
620 62032 FLAGS 1,346 1,2ll 600 600
100 62033 HAND TOOLS/EQUIPMENT 9,349 9,430 8,500 8,500
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Recommended Operating Expenditure Budget - Department Total
30-PARK DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
620 62033 HAND TOOLS/EQUiPMENT 134 247 250 250
100 62034 REPAIR PARTS/SUPPLIES 7,654 6,313 8,331 6,695
293 62037 PAVERS VETERNS 0 40,152 0 17,233
100 62061 DP EQUIP.MAINT CONTRACTS 8,824 12,633 16,163 18,672
100 62062 JANITORIAL SUPPLIES 13,729 17,818 13,994 18,174
100 62063 SAFETY RELATED SUPPLIES 978 1,624 998 1,657
620 62063 SAFETY RELATED SUPPLIES 0 454 250 250
100 62064 ELECTRICAL SUPPLIES 2,841 4,832 4,611 4,808
620 62064 ELECTRICAL SUPPLIES 0 0 70 0
100 62090 PRINTING&BINDING 907 549 1,178 1,178
100 62ll0 COPYING/REPRODUCTION 692 592 688 572
100 62130 LEGAL NOTICES&ADS 509 565 509 565
100 62140 PROMOTION 1,273 250 2,400 2,400
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 29 18 154 154
100 62190 DUES&MEMBERSHIPS 699 640 820 820
100 62204 REFiJNDS 14,499 8,014 0 0
100 62206 PROPERTY INSURANCE 28,013 24,304 24,968 31,920
620 62206 PROPERTY INSURANCE 265 291 315 345
100 62208 GENERAL LIABILITY INSURAN 28,076 25,907 27,303 35,232
100 62240 MISCELLANEOUS 440 0 0 0
100 62310 TRAVEL-CONFERENCES 1,583 295 2,985 2,985
100 62320 TRAVEL-CITY BUSiNESS 132 0 368 383
100 62340 MILEAGE/LOCAL TRANSP 892 759 1,200 1,200
100 62360 EDUCATION&TRAINING 4,235 2,262 9,230 9,230
100 62411 UTILITY EXP-ELECTRICITY 94,470 96,591 99,193 90,810
620 62411 UTILITY EXP-ELECTRICITY 17,430 18,420 18,301 15,453
100 62412 UTILITY EXP-GAS 14,970 15,073 14,970 18,370
100 62415 UTILITY EXPENSE STORMWATR 74 6,447 79 6,992
620 62415 UTILITY EXPENSE STORMWATR 0 16 0 17
100 62418 UTiLITY EXP-REFUSE 485 516 672 623
100 62421 TELEPHONE 7,4ll 7,036 7,372 6,970
100 62431 PROPERTY MAINTENANCE 139,222 145,922 180,596 166,504
293 62431 PROPERTY MAINTENANCE 492 0 0 0
620 62431 PROPERTY MAINTENANCE 4,486 1,668 3,000 3,000
100 62436 RENTAL OF SPACE 440 0 440 440
100 62511 FUEL,MOTOR VEHICLE 46,351 40,393 44,577 48,741
620 62511 FUEL,MOTOR VEHICLE 2,352 3,615 3,615 3,977
100 62521 MOTORVEHICLEMAINT. 14,197 16,522 17,907 16,433
620 62521 MOTOR VEHICLE MAINT. 228 0 500 500
100 62522 VEHICLE MAINT.,ACCIDENT 0 4,221 0 0
100 62528 MOTOR VEH.MAINT.OUTSOUR 9,238 3,461 1,055 2,592
100 62611 MACH/EQULP MAINTENANCE 50,281 43,918 40,866 43,908
620 62611 MACH/EQUIP MAINTENANCE 1,059 984 1,000 1,000
100 62614 EQUIP MAINT CONTRACT 20,708 21,617 21,659 21,618
620 62614 EQUIP MAINT CONTRACT 203 155 203 155
100 62615 MACH/EQUIP MAiNT.OUTSOUR 395 0 0 0
100 62627 CAMERA MAINTENANCE 576 0 576 576
100 62635 TURF CHEMICALS 2,569 2,348 2,290 2,884
620 62635 TURF CHEMICALS 45 572 500 500
100 62636 DE-ICING PRODUCTS 5,320 2,499 9,000 8,500
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Recommended Operating Expenditure Budget - Department Total
30-PARK DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
620 62636 DE-ICING PRODUCTS 880 0 1,500 1,500
100 62637 LANDSCAPE/FERT/PLANTS 98,706 87,536 79,150 79,150
500 62637 LANDSCAPE/FERT/PLANTS 0 1,430 2,000 2,000
620 62637 LANDSCAPE/FERT/PLANTS 3,812 5,087 3,304 3,771
100 62663 SOFTWARE LICENSE EXP 580 5,012 1,386 2,155
100 62664 LTCENSE/PERMIT FEES 124 679 124 124
100 62666 CREDIT CARD CHARGE 6,101 14,215 6,101 8,632
100 62667 DATA SERVICES 7,ll7 7,253 5,166 5,117
100 62671 MISC.OPERATING SUPPLIES 0 16 0 0
100 62685 SIGN SUPPLIES 4,170 6,249 2,000 2,000
100 62692 LANDFILL FEES 2,837 4,983 3,635 4,983
100 62710 CONTRACTOR SERVICES 8,048 9,745 18,000 57,000
620 62710 CONTRACTOR SERVICES 15,678 11,058 16,067 13,085
100 62712 CONSULTING ENGINEERS 2,692 4,433 0 0
400 62713 LEGAL SERVICES ll2 0 0 0
100 62716 CONSULTANT SERVICES 0 0 0 5,000
100 62720 TREE MAINTENANCE ll8,935 ll2,633 59,500 59,500
400 62721 FINANCIAL CONSULTANT 0 408 0 0
400 62731 MISCELLANEOUS SERVICES 309 600 0 0
100 62732 TEMP HELPCONTRACT SERV. 225 400 600 600
100 62738 CAMPGROLTND MANAGEMENT 4,868 3,650 6,500 6,500
100 62743 CT PEOPLE W/DISABILITIES 0 0 3,350 3,350
100 62747 MACH/EQUII'MENT RENTAL 13,147 3,197 13,897 13,897
100 62761 PAY TO OTHER AGENCY 0 0 50,000 50,000
100 62781 LAWN CARE SERVICES 80,314 75,101 64,604 64,669
62-SUPPLIES AND SERVICES 954,574 960,480 957,387 1,032,912
400 62724 BOND PAYING AGENT FEE 24 28 0 0
627-CONTRACTUAL SERVICES 24 28 0 0
100 71120 PERIPHERALS,COMPUTER 3,157 745 0 0
100 71124 COMPUTER 2,020 0 0 0
100 71310 AUTO/JEEP REPLACEMENT 31,184 0 0 0
100 71312 VAN/PICKUP/WAG REPL 0 0 0 89,000
100 71313 TRACTOR-REPLACEMENT 100,910 0 0 0
100 71314 TRUCK-REPLACEMENT 0 0 185,000 0
620 71314 TRUCK-REPLACEMENT 44,173 4,144 0 0
100 71318 HEAVY EQUIP-REPLACEMENT 40,560 0 0 0
100 71328 TRAILERS 0 0 8,000 8,000
100 71405 SWITCH 4,510 0 0 0
100 71415 SAWS 0 0 1,700 900
100 71418 SALT SPREADERS 0 0 0 3,000
100 71512 COMPRESSORS 0 0 20,000 0
620 71512 COMPRESSORS 0 0 5,000 0
100 71522 TRUCKSTER 14,418 0 0 0
620 71522 TRUCKSTER 0 0 0 17,500
100 71535 VEHICLE HOIST 6,880 0 0 0
100 71550 MISCELLANEOUS EQUiPMENT 0 0 0 23,000
100 71611 MOWING EQUIPMENT 17,400 56,847 108,000 148,100
620 71611 MOWING EQUIPMF,NT 22,936 0 0 700
100 71613 TRIMMERS 895 696 1,200 1,700
100 71614 TREE MAINT EQUIPMENT 0 0 0 220,000
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Recommended Operating Expenditure Budget - Department Total
30-PARK DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71615 LEAF BLOWER 0 440 1,550 0
620 71615 LEAF BLOWER 220 0 0 0
100 71616 SNOW BLOWER 629 0 0 2,400
100 71619 OTHERMAINT.EQUIPMENT 0 0 0 7,100
100 72213 BODY ARMOR 0 0 650 0
100 72417 CAMERA RELATED EQUIPMENT 0 0 2,000 0
100 72418 TELEPHONE RELATED 229 20 2,870 350
100 72710 PICNIC TABLES 5,989 9,090 7,000 7,000
100 72711 FIRE PLACES 7,832 3,318 3,750 3,750
620 72821 RECEPTACLES,TRASH 2,475 0 0 0
71-EQUIPMENT 306,416 75,300 346,720 532,500
l00 72714 DRINKING FOLTNTAINS 7,155 8,490 7,500 0
72-EQUIPMENT 7,155 8,490 7,500 0
293 73211 CONST.CONTR-NOT BLDG 1,538 2,822 0 0
100 73311 TREE PLANTING 3,300 1,968 25,000 25,000
73-CIP EXPENDITURES 4,838 4,790 25,000 25,000
400 74ll 1 PRINCIPAL PAYMENT 205,159 391,254 154,706 130,236
400 74ll2 INTEREST PAYMENT 34,973 31,973 27,608 21,441
74-DEBT SERVICE 240,132 423,227 182,314 151,677
30-PARK DIVISION TOTAL 3,643,424 3,579,536 4,098,835 4,513,249
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Recommended Expenditure Budget Report by Activity & Funding Source
30-PARK DIVISION
PARK ADMINISTRATION -30100
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 745 910 -
SUPPLIES AND SERVICES 28,502 35,351 41,974
WAGES AND BENEFITS 326,935 321,822 428,405
PARK ADMINISTRATION 356,182 358,083 470,379
FORESTRY -30220
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 1,968 25,000 25,000
EQUIPMENT 81,700 220,900
SUPPLIES AND SERVICES 139,456 89,806 90,972
WAG�S AND BENEFITS 298,119 321,811 326,602
FORESTRY 439,543 518,317 663,474
PARK PATROL -30300
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - 3,350 -
SUPPLIES AND SERVICES 8,352 9,280 10,230
WAGES AND BENEFITS 66,362 74,218 76,375
PARK PATROL 74,714 86,848 86,605
PARK AREAS&MAINTENANCE-30400
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 78,901 263,260 292,900
SUPPLIES AND SERVICES 497,199 547,326 592,890
WAGES AND BENEFITS 841,513 1,052,445 1,086,824
PARK AREAS&MAINTENANCE 1,417,613 1,863,031 1,972,614
SUPPLIES AND SERV[CES
VETERANS MEMORIAL MTCE - - -
VETERANS MEMORIAL -30405
FUNDING SOURCE:VETERANS MEMORIAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 2,822
SUPPLIES AND SERVICES 40,152 17,233
VETERANS MEMORIAL PAVERS 42,974 - 17,233
PORT OF DBQ MAINTENANCE -30415
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 4,127 8,972 8,622
WAGES AND BENEFITS 20,787 29,222 30,895
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Recommended Expenditure Budget Report by Activity & Funding Source
30-PARK DIVISION
PORT OF DBQ MAINTENANCE 24,914 38,194 39,517
PARK EQUIPMENT MAINT. -30420
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES 95,069 92,754 100,285
WAGES AND BENEFITS 123,242 129,343 133,645
PARK EQUIPMENT MAINT. 218,311 222,097 233,930
DOWNTOWN MAINTENANCE -30430
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - - -
SUPPLIES AND SERVICES 9,640 14,382 14,790
WAGES AND BENEFITS 36,848 9L,846 94,853
DOWNTOWN MAINTENANCE 46,488 106,228 109,643
STORM AREA MAINTENANCE -30440
FUNDING SOURCE: STORM WATER OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 4,144 5,000 18,200
SUPPLIES AND SERVICES 43,813 49,625 44,553
WAGES AND BENEFITS 42,440 86,L47 96,155
STORM AREA MAINTENANCE 90,398 140,772 158,908
GREENHOUSE -30500
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 500
SUPPLIF.S AND SF,RVICF,S 75,391 85,277 86,920
WAGF,S AND BF,NEFITS 257,994 345,674 361,269
GREENHOUSE 333,386 430,951 448,689
TECHNOLOGY PARK MAINT. -30520
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 2,143 7,083 6,756
WAGES AND BENEFITS 46,348 49,926 52,1 L3
TECHNOLOGY PARK MAINT. 48,491 57,009 58,869
IND.CENTER WEST MAINT. -30530
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 13,209 11,281 11,437
WAGES AND BENEFITS 43,483 61,011 64,366
-23-
Recommended Expenditure Budget Report by Activity & Funding Source
30-PARK DIVISION
IND.CENTER WEST MAINT. 56,692 72,292 75,803
CHAPLAIN SCHMITT ISLAND -30540
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 97L 4,250 4,250
WAGES AND BENEFITS 3,149 16,449 19,658
CHAPLAIN SCHMITT ISLAND 4,120 20,699 23,908
LYONS PEONY TRUST -30590
FUNDING SOURCE: LYONS PEONY TRUST
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVIC6S 1,430 2,000 2,000
LYONS PEONY TRUST 1,430 2,000 2,000
PARK DEBT SERVICE -30600
FUNDING SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 28
DEBT SERVICE 423,227 182,314 151,677
SUPPLIES AND SERVICES 1,009
PARK DEBT SERVICE 424,264 182,314 151,677
PARK DIVISION TOTAL $3,579,536 $4,098,835 $4,513,249
-24-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
30 PARKS DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-44 LEISURE SERVICES MANAGER 0.52 $ 67,744 0.52 $ 72,249 0.37 $ 53,640
100 3150 GE-36 PARK DIVISION MANAGER 1.00 $ 89,269 1.00 $ 90,577 1.00 $ 93,529
800 GE-40 PROJECT MANAGER - $ - - $ - 1.00 $ 90,934
100 200 GE-28 LEAD SECRETARY 0.40 $ 17,978 0.40 $ 19,264 0.40 $ 22,616
100 GE-25 ACCOUNT CLERK CONFIDENT 1.00 $ 50,028 1.00 $ 50,752 1.00 $ 52,392
100 1575 GD-11 URBAN FORESTER 1.00 $ 63,513 1.00 $ 64,610 1.00 $ 66,715
100 2655 GD-11 FOREMAN 2.00 $ 126,422 2.00 $ 128,604 2.00 $ 131,524
NATURALAREAS&
100 GD-11 SUSTAINABLE SPEC 0.60 $ 36,994 0.60 $ 36,492 0.60 $ 38,884
NATURALAREAS&
620 GD-11 SUSTAINABLE SPEC STORM 0.40 $ 24,662 0.40 $ 25,105 0.40 $ 25,923
100 2525 GD-10 MECHANIC 1.46 $ 87,849 1.46 $ 90,932 1.46 $ 93,951
100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 $ 59,261 1.00 $ 60,291 1.00 $ 59,278
100 GD-11 HORTICULTURIST 1.00 $ 61,094 1.00 $ 62,148 1.00 $ 64,173
100 GD-06 ASSISTANT HORTICULTURALIST 2.58 $ 136,522 2.58 $ 142,325 2.58 $ 149,895
100 GD-06 FORESTRY TECHNICIAN 1.00 $ 55,674 1.00 $ 56,645 1.00 $ 58,479
100 2205 GD-06 MAINTENANCE WORKER 8.54 $ 475,919 8.54 $ 483,149 8.54 $ 498,297
TOTAL FULL TIME EMPLOYEES 22.50 $1,352,929 22.50 $ 1,383,143 23.35 $1,500,230
61020 Part Time Employee Expense
100 2205 GD-06 MAINTENANCE WORKER 0.80 $ 44,099 0.80 $ 44,867 0.80 $ 46,320
TOTAL PART TIME EMPLOYEES 0.90 $ 46,458 0.90 $ 47,260 0.90 $ 48,790
61030 Seasonal Employee Expense
100 1479 NA-09 TRUCK DRIVER 1.60 $ 51,478 1.60 $ 52,246 1.60 $ 55,625
100 NA-12 LABORER II 3.90 $ 93,779 3.90 $ 95,161 3.90 $ 113,566
620 NA-12 LABORER II STORM 1.02 $ 24,301 1.55 $ 37,478 - $ -
100 896 NA-12 LABORER I 5.03 $ 118,771 5.03 $ 124,266 5.03 $ 145,356
100 NA-12 LABORER I STORM 0.11 $ 2,621 0.11 $ 2,660 1.66 $ 47,971
100 NA-28 CLERICALASSISTANT 0.10 $ 2,359 0.10 $ 2,393 0.10 $ 2,470
100 NA-09 PARK RANGER 0.86 $ 27,977 0.86 $ 28,392 0.86 $ 30,024
100 3425 NA-10 PARK FEE COLLECTOR 1.09 $ 25,091 1.09 $ 25,439 1.09 $ 27,014
TOTAL SEASONAL EMPLOYEES 13.61 $ 344,018 14.14 $ 365,642 14.14 $ 419,556
TOTAL PARKS DIVISION 37.01 $ 7,743,405 37.54 $ 1,796,045 38.39 $ 1,968,576
-25-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Park Administration-FT
LEISURE SERVICES
10030100 61010 100 3375 GE-44 MANAGER 0.52 $ 67,744 0.52 $ 72,249 0.37 $ 53,640
10030100 61010 100 3150 GE-36 PARK DIVISION MANAGER 1.00 $ 89,269 1.00 $ 90,577 1.00 $ 93,529
ACCOUNT CLERK
10030100 61010 100 225 GE-25 CONFIDENT 1.00 $ 50,028 1.00 $ 50,752 1.00 $ 52,392
10030100 61010 100 200 GE-28 LEAD SECRETARY 0.40 $ 17,978 0.40 $ 19,264 0.40 $ 22,616
Total 2.92 $ 225,019 2.92 $ 232,842 2.77 $ 222,177
Park Administration-PT
10030100 61020 100 NA-28 CLERICALASSISTANT 0.10 $ 2,359 0.10 $ 2,393 0.10 $ 2,470
Total 0.10 $ 2,359 0.10 $ 2,393 0.10 $ 2,470
Park Maintenance-FT
10030400 61010 100 2205 GD-06 MAINTENANCE WORKER 7.82 $ 435,635 7.82 $ 445,044 7.82 $ 455,652
10030400 61010 100 2655 GD-11 FOREMAN 2.00 $ 126,422 2.00 $ 128,604 2.00 $ 131,524
NATURALAREAS&
10030400 61010 100 3,534 GD-11 SUSTAINABLE SPEC 0.09 $ 5,549 0.09 $ 5,649 0.09 $ 5,832
Total 9.91 $ 567,606 9.91 $ 579,297 9.91 $ 593,008
Park Maintenance-Seasonal
10030400 61030 100 1479 NA-09 TRUCK DRIVER 0.60 $ 18,980 0.60 $ 19,268 0.60 $ 20,859
10030400 61030 100 1479 NA-12 LABORER II 3.90 $ 93,779 3.90 $ 95,161 3.90 $ 113,566
10030400 61030 100 896 NA-12 LABORER I 1.28 $ 27,769 1.28 $ 28,196 1.28 $ 36,989
Total 5.78 $ 140,528 5.78 $ 142,625 5.78 $ 171,414
Port of Dubuque Maintenance-FT
ASSISTANT
10030415 61010 100 1445 GD-06 HORTICULTURALIST 0.26 $ 14,619 0.26 $ 15,002 0.26 $ 15,506
Total 0.26 $ 14,619 0.26 $ 15,002 0.26 $ 15,506
Port of Dubuque Maintenance-Seasonal
10030415 61030 100 896 NA-12 LABORER I 0.25 $ 6,348 0.25 $ 6,436 0.25 $ 7,224
Total 0.25 $ 6,348 0.25 $ 6,436 0.25 $ 7,224
Park Equipment Maintenance-FT
10030420 61010 100 2525 GD-10 MECHANIC 1.46 $ 87,849 1.46 $ 90,932 1.46 $ 93,951
Total 1.46 $ 87,849 1.46 $ 90,932 1.46 $ 93,951
Park Patrol-Seasonal
10030300 61030 100 1605 NA-09 PARK RANGER 0.86 $ 27,977 0.86 $ 28,392 0.86 $ 30,024
10030300 61030 100 3425 NA-10 PARK FEE COLLECTOR 1.09 $ 25,091 1.09 $ 25,439 1.09 $ 27,014
Total 1.95 $ 53,068 1.95 $ 53,831 1.95 $ 57,038
Greenhouse-FT
10030500 61010 100 1550 GD-11 HORTICULTURIST 1.00 $ 61,094 1.00 $ 62,148 1.00 $ 64,173
ASSISTANT
10030500 61010 100 1445 GD-06 HORTICULTURALIST 2.02 $ 105,035 2.02 $ 110,014 2.02 $ 116,498
Total 3.02 $ 166,129 3.02 $ 172,162 3.02 $ 180,671
Greenhouse-Seasonal
10030500 61030 100 NA-12 LABORER I 2.67 $ 64,881 2.67 $ 65,830 2.67 $ 77,157
Total 2.67 $ 64,881 2.67 $ 65,830 2.67 $ 77,157
Downtown Maintenance-FT
-26-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
ASSISTANT
10030430 61010 100 1445 GD-06 HORTICULTURALIST 0.30 $ 16,868 0.30 $ 17,309 0.30 $ 17,891
Total 0.30 $ 16,868 0.30 $ 17,309 0.30 $ 17,891
Downtown Maintenance-PT
10030430 61020 100 2205 GD-06 MAINTENANCE WORKER 0.80 $ 44,099 0.80 $ 44,867 0.80 $ 46,320
Total 0.80 $ 44,099 0.80 $ 44,867 0.80 $ 46,320
Forestry-FT
10030220 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 1.00 $ 59,261 1.00 $ 60,291 1.00 $ 59,278
10030220 61010 100 2560 GD-11 URBAN FORESTER 1.00 $ 63,513 1.00 $ 64,610 1.00 $ 66,715
10030220 61010 100 2570 GD-06 FORESTRY TECHNICIAN 1.00 $ 55,674 1.00 $ 56,645 1.00 $ 58,479
Total 3.00 $ 178,448 3.00 $ 181,546 3.00 $ 184,472
Forestry-Seasonal
10030220 61030 100 1479 NA-09 TRUCK DRIVER 1.00 $ 32,498 1.00 $ 32,978 1.00 $ 34,766
Total 1.00 $ 32,498 1.00 $ 32,978 1.00 $ 34,766
Technology Park Maintenance-FT
10030520 61010 100 2205 GD-06 MAINTENANCE WORKER 0.25 $ 13,919 0.25 $ 14,227 0.25 $ 14,765
NATURALAREAS&
10030520 61010 100 3534 GD-11 SUSTAINABLE SPEC 0.30 $ 18,497 0.30 $ 18,829 0.30 $ 19,442
Total 0.55 $ 32,416 0.55 $ 33,056 0.55 $ 34,207
Technology Park Maintenance-Seasonal
10030520 61030 100 890 NA-12 LABORER I 0.10 $ 2,382 0.10 $ 2,418 0.10 $ 2,890
Total 0.10 $ 2,382 0.10 $ 2,418 0.10 $ 2,890
Industrial Center West Maintenance-FT
NATURALAREAS&
10030530 61010 100 3534 GD-11 SUSTAINABLE SPEC 0.21 $ 12,948 0.21 $ 12,014 0.21 $ 13,610
10030530 61010 100 2205 GD-06 MAINTENANCE WORKER 0.47 $ 26,365 0.47 $ 23,878 0.47 $ 27,880
Total 0.68 $ 39,313 0.68 $ 35,892 0.68 $ 41,490
Industrial Center West Maintenance-Seasonal
10030530 61030 100 890 NA-12 LABORER I 0.15 $ 3,573 0.15 $ 7,362 0.15 $ 4,335
Total 0.15 $ 3,573 0.15 $ 7,362 0.15 $ 4,335
Veteran's Memorial-Seasonal
10030540 61030 100 890 NA-12 LABORER I 0.58 $ 13,818 0.58 $ 14,024 0.58 $ 16,761
Total 0.58 $ 13,818 0.58 $ 14,024 0.58 $ 16,761
Stormwater Maintenance-FT
NATURALAREAS&
62030440 61010 620 3534 GD-11 SUSTAINABLE SPEC STORM 0.40 $ 24,662 0.40 $ 25,105 0.40 $ 25,923
Total 0.40 $ 24,662 0.40 $ 25,105 0.40 $ 25,923
Stormwater Maintenance-Seasonal
62030440 61030 620 NA-01 LABORER II STORM 1.02 $ 24,301 1.55 $ 37,478 - $ -
62030440 61030 620 890 NA-12 LABORER I STORM 0.11 $ 2,621 0.11 $ 2,660 1.66 $ 47,971
Total 1.13 $ 26,922 1.66 $ 40,138 1.66 $ 47,971
Parks CIP Recharge
80030100 61010 800 GE-40 PROJECT MANAGER - $ - - $ - 1.00 $ 90,934
-27-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Total — $ — — $ — 1.00 $ 90,934
TOTAL PARK DIVISION 37.01 $1,743,405 37.54 $1,796,045 38.39 $1,968,576
-28-
Capital Improvement Projects by Department/Division
PARK DIVISION
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Rccomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1001173 USHA PARK DEVELOPMENT 41,780
1001560 VALENTINE PARK IMPROVE 11,900 17,598
1001882 HAM HOUSE MUSEUM
1001959 FOUR MOUNDS ARCHEOLOGICAL
1001982 FOUR MOUNDS ECOLOGICAL 125,503 27,665
1002637 ITC GRANT TREE/PARK DEVEL
1002643 EPP ENVIRONMENTAL 207,692 397,990
1002781 CHAPLAIN SCHMITT VETS MEM 293,278 2,468,121
1021055 PARKS RETAINING WALLS 5,000
1021 151 COMISKEY REPAIR SIDiNG
1021158 RENOVATE PARK WATER SYSTE 7,000
1021212 HAM HOUSE IMPROVEMENTS
1021450 MURPHY PLAY EQUIPMENT
1021453 EPPCONCRETEIMPROVEMENTS 2,848 2,151 60,000 -
1021458 STREET TREE PROGRAM
1021578 COMISKEY PK AMENITY REPL
1021594 EPP REST ROOM REHAB 20,000
1021677 EAGLE POINT PARK STONE 50,000 52,000
1021683 EPP LOG CABIN IMPROVEMENT 71,000
1021866 EAGLE POINT PARK IMPROV
1022105 SECURITY CAMERAS 32,000
1022184 HAM HOUSE REPAIRS 145,000
1022190 EPP-RIVERFRONT PAVILION - - 5,000 -
1022288 EAGLE VALLEY PARK DEV
1022292 COMISKEY PLAYGROLTND REPLC 11,194 9,206
1022368 ALL PRKS-RPL SCRTY LTS 6,386 3,460 5,000 5,000
1022509 EPP BRIDGE COMPLEX 2,000
1022708 RESTROOM ELECTRIC LOCKS 1,134
1022826 HAM HOUSE EXTERIOR/LANDSC 47,634
1022827 EPP REPLACE WATER LINES - - 48,782 -
1022829 VETERANS PARK DISC GOLF
1022830 TREE REMOVAL AND REPLC - 72,066 275,000 -
1022879 FOUR MOLTNDS PARKING IMP 70,000
1022880 MURPHY PARK WATER LINES 10,000
2601544 COMISKEY PRK-NEW ENTRY 3,000
2601574 AVON PARK IMPROVEMENTS
2601578 COMISKEY PK AMENITY REPL 6,000
2602372 COMISKEY PK BLD-SC ALRM
2602825 RE-IMAGINE COMISKEY PARK
2602891 LOW/MOD INCOME PARKS 65,443 150,000
3252568 DICW CIP REPLACEMENT
3501055 PARKS RETAINING WALLS 10,000
3501128 HERON POND IMPROVEMENTS 208,000
3501129 NORTHEND TRAIL LIGHTING 16,387
3501158 RENOVATE PARK WATER SYSTE 4,081
3501212 HAM HOUSE-PAINT
3501419 RADIO COMMlTNICATION REPLA 6,137
3501450 MURPHY PLAY EQUIPMENT
3501458 STREET TREE PROGRAM 30,115 33,500
3501468 SLATTERY CENTER REN ENTR 9,950
-29-
Capital Improvement Projects by Department/Division
PARK DIVISION
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Rccomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
3501557 FLORA-PAVE TENNIS COURTS 37,757
3501578 COMISKEY PK AMENITY REPL 496,000
3501582 WESTBROOK PARK DEVELOPMEN
3501588 PLAN HWY 20 ROSES
3501763 EPP-SHIRAS PAVILION 1MPRV 57,000
3501767 FLORA PK-REST ROOM
3501868 FLORA-PAVE PARKING LOTS 46,800
3502105 SECURITY CAMERAS 6,668 — 30,811 —
3502288 EAGLE VALLEY PARK DEV 3,500
3502290 FLORA RESURF TENNIS CT 62,400
3502377 FLORA PLAYGROLTND REPLC 67,875
3502459 EPP RETAINING WALL
3502461 SKATE PARK 106,677 245
3502572 MADISON PARK 85,800
3502708 ELECTRIC RESTROOM LOCKS
3502737 DOG PARK
3502830 TREE REMOVAL AND REPLC 25,000
3601 105 COMISKEY LANDSCPE 10,000 14,145
3601742 TOWN CLOCK IMPROVEMENTS 17,331
3602374 MCALEECE SIDEWALKS
3602645 RELANDSCAPE SEIPPEL/CHAVE
3602738 ENGLISH RIDGE PARK
3602739 COMISKEY SIDEWALK LIGHT 10,000
3602782 JACKSON PARK RESTROOMS 7,535
3602828 JACKSON PARK AMENITIES 60,000
7202301 EAGLE PT PARK-STORM SW
7402827 EPP REPLACE WATER LINES 169,000
7402880 MURPHY PARK WATER LINES 106,000
PARK D1VISION TOTAL 990,275 3,038,985 860,785 1,683,500
-30-
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
LEISURE SERVICES
PARK DIVISION
Culture and Recreation
Park Development
Pebble Cove Park Development $ - $214,000 $ - $ - $ - $ 214,000 14
All Parks
Comprehensive Parks Master Plan $ 208,000 $ - $ - $ - $ - $ 208,000 15
Low/Mod Income Park
Improvements $ 150,000 $150,000 $ 150,000 $ 150,000 $ - $ 600,000 16
All Parks-Cameras Code Blue
Phones $ 32,000 $ 32,000 $ 32,000 $ 32,000 $ - $ 128,000 17
All Parks-Paint Light Poles $ - $ - $ 15,000 $ 15,000 $ 15,000 $ 45,000 18
All Parks-Replacement Security
Lights $ 5,000 $ 5,000 $ 5,000 $ - $ - $ 15,000 19
All Parks-Renovate Water
Systems $ - $ - $ 25,000 $ - $ - $ 25,000 20
Allison Henderson Park
Allison Henderson Storm Water
Project $ - $ - $ - $ - $ 25,000 $ 25,000 21
Chaplain Schmitt Island
Chaplain Schmitt Island-
Landscaping $ - $ - $ - $ - $ 50,000 $ 50,000 22
Chaplain Schmitt Island- Entrance
Sign $ - $ - $ - $ - $ 72,500 $ 72,500 23
Chaplain Schmitt Island-Trail and
Access Plan $ - $ - $ - $ - $ 50,000 $ 50,000 24
Comiskey Park
Reimagine Comiskey $ 496,000 $ - $ - $ - $ - $ 496,000 25
Eagle Point Park
Concrete Improvements $ - $ 30,000 $ - $ - $ 30,000 $ 60,000 26
Stone Work $ 52,000 $ 50,000 $ 50,000 $ - $ - $ 152,000 27
Renovate Shiras Memorial Pavilion $ 57,000 $ - $ - $ - $ - $ 57,000 28
Replace Water Lines $ 169,000 $ 50,000 $ - $ - $ - $ 219,000 29
Replace Roof on Eagles View
Pavilion $ - $ - $ 50,000 $ - $ - $ 50,000 30
Replace Roof on Terrace Room $ - $ 38,000 $ - $ - $ - $ 38,000 31
Rest Room Renovation $ - $ - $ 40,000 $ - $ 50,000 $ 90,000 32
Riverfront Pavilion Restoration $ - $ - $ 89,000 $ - $ - $ 89,000 33
Street Light Replacement $ - $ - $ 40,000 $ - $ - $ 40,000 34
Clear Trees From Bluff $ - $ - $ - $ - $ 20,000 $ 20,000 35
Flora Park
Pave Wilbright, Pool,Tennis Court,
and Slattery Center Parking Lots $ 46,800 $ - $ 36,000 $ - $ - $ 82,800 36
Replace Lights on Tennis Courts 0 0 102000 0 0 $ 102,000 37
Forestry Building
Forestry-Replace Roof $ - $ - $ 50,000 $ - $ - $ 50,000 38
Gay Park
Gay Park-Replace Play Unit $ - $ 90,000 $ - $ - $ - $ 90,000 39
Ham House
Ham House-Replace Roof $ 145,000 $ - $ - $ - $ - $ 145,000 40
Ham House Masonry and Metal
Roof $ - $ - $ - $ - $ 123,500 $ 123,500 41
-31-
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
LEISURE SERVICES
PARK DIVISION
Hilltop Park
Hilltop Park-Replace Play Unit $ - $ - $ - $ - $ 68,615 $ 68,615 42
Madison Park
Madison Park-Replace Play Unit $ 85,800 $ - $ - $ - $ - $ 85,800 43
Madison Park-Renovate Pavilion $ - $ - $ - $ - $ 44,000 $ 44,000 44
Madison Park-Flag Pole $ - $ - $ - $ - $ 30,000 $ 30,000 45
Marshall Park
Marshall-Replace Play Unit $ - $ - $ - $ - $ 150,000 $ 150,000 46
Miller Riverview Park
Miller Riverview Park-Quick
Connects for Pedestals $ - $ - $ 40,000 $ - $ - $ 40,000 47
Miller Riverview Park-Pave
Secondary Roads and Concrete
Campsites $ - $ - $ - $ - $ 100,000 $ 100,000 48
Murphy Park
Murphy-Replace Water Lines $ 106,000 $ - $ - $ - $ - $ 106,000 49
Murphy-Replace Roof on Rest
Room Building by the Tennis Courts $ - $ 15,000 $ - $ - $ - $ 15,000 50
Murphy Park-Entrance Design $ - $ - $ - $ - $ 15,000 $ 15,000 51
Teddy Bear Park
Teddy Bear Park-Play Equipment $ - $ - $ - $ - $ 150,000 $ 150,000 52
General Park Maintenance
Ash Tree Removal and Tree
Replacement $ 25,000 $175,000 $ 175,000 $ 125,000 $ 109,000 $ 609,000 53
Ecological Restoration $ - $ - $ - $ 20,000 $ 20,000 $ 40,000 54
Street Tree Program $ 33,500 $ 30,112 $ 50,000 $ 50,000 $ 50,000 $ 213,612 55
Retaining Walls $ 10,000 $ 5,000 $ 25,000 $ 25,000 $ - $ 65,000 56
Highway 20 Irrigation $ - $ 25,000 $ - $ - $ - $ 25,000 57
Resurface Tennis Courts $ 62,400 $ - $ 60,000 $ - $ 120,000 $ 242,400 58
Washington Community Gateway $ - $ - $ 15,000 $ 90,000 $ - $ 105,000 59
Maintenance Headquarters Wash
Bay $ - $ - $ 25,000 $ - $ - $ 25,000 60
Paint Railings $ - $ - $ 20,000 $ - $ 20,000 $ 40,000 61
Install and/or Replace Park Name
Signs $ - $ - $ - $ - $ 50,000 $ 50,000 62
Replace Interpretive Signs $ - $ - $ - $ - $ 16,000 $ 16,000 63
Electric Locks-Restrooms $ - $ - $ - $ - $ 35,000 $ 35,000 64
Parks Fleet Automated Vehicle
Location $ - $ - $ - $ - $ 38,000 $ 38,000 65
Grandview Avenue Boulevard
Landscape Renovation Plan $ - $ - $ - $ - $ 50,000 $ 50,000 66
Trails Maintenance
Trail Maintenance/Repair $ - $ - $ - $ - $ 20,000 $ 20,000 67
TOTAL $1,683,500 $909,112 $1,094,000 $ 507,000 $1,521,615 $5,715,227
-32-
Recreation
-33-
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-34-
RECREATION DIVISION
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 1,402,745 1,915,442 2,040,783 6.5%
Supplies and Services 710,330 1,191,334 1,458,380 22.4%
Machinery and Equipment 54,584 104,020 104,080 0.1%
Debt Service 74,136 16,931 14,789 -12.7%
Total Expenses 2,241,795 3,227,727 3,618,032 12.1%
Resources
Operating Revenue 1,274,598 1,746,801 1,698,588 -2.8%
CDBG Funds 43,597 132,754 134,717 1.5%
Sales Tax 20%for Debt Abatement 74,182 16,931 14,789 -12.7%
Total Resources 1,392,377 1,896,486 1,848,094 -2.6%
Property Tax Support 849,418 1,331,241 1,769,938 438,697
Percent Increase (Decrease) 33.0%
Percent Self Supporting 62.1 % 58.8 % 51.1 %
Personnel -Authorized FTE 42.95 42.75 42.75
AMERICORPS
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 321,504 407,360 615,987 51.2 %
Supplies and Services 39,102 29,370 36,106 22.9 %
Machinery and Equipment 1,871 4,220 350 (91.7)%
Total Expenses 362,477 440,950 652,443 48.0 %
Resources
AmeriCorps Grant 288,502 203,761 267,913 31.5 %
Private Participant 66,500 158,594 149,791 (5.6)%
Total Resources 355,002 362,355 417,704 15.3 %
Property Tax Support 7,475 78,595 234,739 156,144
Percent Increase (Decrease) 198.7 %
Percent Self Supporting 97.9 % 82.2 % 64.0 %
Personnel -Authorized FTE 1.00 2.28 5.00
-35-
Improvement Package Summary
Recreation Division:
1 of 4
This improvement request is for funding to offset lifeguard certification costs currently charged to the
prospective employee. For individuals to become lifeguards, they are required to have the appropriate
lifeguard certifications prior to working. These certifications range in cost from $30 for renewals to $200
for new certifications. As a seasonal summer position, these out of pocket fees can be both a deterrent
and/or a barrier for individuals wanting to apply. This is especially true for low/moderate income youth.
Having the funding to provide and market these certifications being included as part of the hiring
process, will open these job opportunities to the entire community. This improvement level request
directly relates to Council Goal(s):Financially Responsible, High-Performance City Organization:
Sustainable, Equitable, and Effective Service Delivery
Related Cost: $ 6,000 Tax Funds Recurring Recommend -Yes
Net Cost: $ 6,000
Property Tax Impact: $ 0.0024 0.02%
Activity: Swimming
2 of 4
This improvement request is for the purchase of 2 additional laptops for the Department. There were 2
laptops up for replacement in FY22. These were the Leisure Services Department laptop and the
AmeriCorps office laptop. A memo was submitted and approved to recycle these laptops through FY22
for use at the Miracle League and for the AmeriCorps Coordinator. The Miracle League field scoreboard
requires the use of a laptop to operate to capacity. In order to use the scoreboard for the grand opening
event on August 10t", software was installed onto the laptop linking it to the proper online platform that is
mirrored onto the scoreboard. Essentially, the scoreboard is a very large computer screen. The
AmeriCorps Coordinator does not have a PC in the office and must use a VPN process to work
remotely. However, this method is currently very slow when accessing key files and documents, and
often prevents them from working as efficiently as they can. The use of the retired laptop will allow the
AmeriCorps Coordinator to have a PC located within the Bunker Hill Administration offices and will allow
the coordinator to connect remotely with ease, as well as easy transition to working back in the office.
This improvement level request directly relates to Council Goal(s): Connected Community: Equitable
Transportation, Technology Infrastructure, and Mobility
Related Cost: $ 5,600 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 5,600
Property Tax Impact: $ 0.0022 0.02%
Activity: Recreation Administration
3 of 4
This improvement request is for funding to purchase equipment and furnishings for the Comiskey Park
Building. Throughout the Re-Imagine Comiskey engagement process for the park renovations,
community members expressed the need to also re-think and re-use the indoor space at Comiskey by
making it more accessible to the community. With the addition of the Teen Coordinator position in FY22
as well as staff development of potential new programs services in that space, there will be a need to
make this space more desirable and functional for both local youth and adults. This funding will help to
equip this space with amenities to further City services, through recreational outlets like table tennis,
billiards, electronics, etc as well as amenities for community meetings and programs with projectors/
screens, computers and internet access. This improvement package directly relates to the Council
-36-
Goals: Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and
Effective Service Delivery
Related Cost: $ 20,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 20,000
Property Tax Impact: $ 0.0079 0.08%
Activity: Recreation Classes
4 of 4
This improvement request is for an increase in operating revenue for the Bunker Hill Golf Course
through increases in the following fees: $10 increase on all annual passes. The sum of these fee
increases would equate to $1,290 in additional revenue based on the FY23 usage estimates. This
request supports the City Council goal of Financially Responsible, High-Performance City Organization.
Related Cost: $ — Tax Funds Recurring Recommend -Yes
Related Revenue: $ 1,290 Program Fees Recurring
Net Cost: $ (1,290)
Property Tax Impact: $ (0.0005) (0.01)%
Activity: Golf Maintenance
AmeriCorps:
1 of 3
This improvement request is to provide for$100,000 in grant cash match funding. This allows
AmeriCorps to allocate cash match on an annual basis to the grants in the following ways:
1. Increase staffing capacity for program implementation. Human capacity is maxed out currently. The
AmeriCorps Coordinator implements the programs effectively and addresses compliance directed from
both the state and federal levels.All resources of cash match and in-kind match from the city are
currently maxed out for the reading and teen grants. There are 53 AmeriCorps members (15 FTE) for
grade level reading serving across 15 host sites and 20 members (10 FTE) for the teen grant serving
across 7 host sites. The Director recruits, interviews, onboards, trains, retains and exits 73 members
plus maintains compliance with grant requirements, reaching performance measure outcomes, and
writing the annual grants to continue the program. This package provides benefits and .216 FTE to make
the AmeriCorps Coordinator full-time and adds part time clerical support (.7 FTE).
2. Living allowance increase & match funding to leverage increased federal grant funding. This increase
would maintain ARPA-based increases to the AmeriCorps Member living allowances. Members currently
receive a stipend equal to $11.50/hr that would be raised to approx $13/hr. This is needed when the
match waiver expires in FY23.
3. Development and implementation of a new Youth AmeriCorps Program - With increased staffing
capacity, implementation of a Youth program, focused on community and civic career exploration and
skill development and expansion of the current teen grant could happen. The focus would be at-risk and
underrepresented minority teens successfully completing AmeriCorps requirements and learn
employment skills. $10,000 would be for living stipends for approximately 10-15 Youth AmeriCorps
members (ages 17-19). The youth will be eligible for an AmeriCorps Education Award. There would be
active training and development for the adult AmeriCorps members to effectively work with and mentor
teens and young adults (ages 12-19). The expansions above would positively affect the MFC, Four
Mounds HEART and other partnering organizations and placements. This request supports the City
Council goals of Diverse Arts, Culture, Parks, and Recreation Experiences and Activities, Partnership for
a Better Dubuque, and Vibrant Community. It also supports the equity efforts of Leisure Services and
City. This request is connected to the City Council goals & priorities of racial equity.
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Related Cost: $100,000 Tax Funds Recurring Recommend - No
Net Cost: $100,000
Property Tax Impact: $ 0.0393 0.40%
Activity: AmeriCorps
2 of 3
This improvement request is to provide benefits for the AmeriCorps Coordinator and AmeriCorps
Director/Community Impact Manager. These would be city funded benefits vs. grant funded requests.
In FY 22 the AmeriCorps Coordinator was budgeted at .278 FTE. As additional grants were received the
FTE during FY 22, the FTE was increased via council approval of grant agreements and grant funding
for the position and amended into Budget Amendment number 2. The FY 23 proposal reflects 1.0 FTE
which includes receiving three separate AmeriCorps grants. This threshold becomes a benefited
position. It is a grant funded limited term position. In the past two of the three AmeriCorps grants were in
Budget Amendment#2 thus the FTE in past budget approvals is lower than actual hours (FTE) due to
grant approval timing and the federal fiscal year not aligning with the city fiscal year. The Coordinator is
97% grant funded for hours with only 3% city funding as grant writing and research cannot be covered in
the grant. The Coordinator position frees hours and moves some grant responsibilities from the
Coordinator to the AmeriCorps Director. This allows the Director to take on duties as the Community
Impact Division Manager. The city funded benefits package will be used to match any future expansion
of AmeriCorps grants. This improvement package request also moves the AmeriCorps Director/
Community Impact Division Manager's benefits package to city funded vs. current grant funded benefits.
This allows the Director to take on more duties as the Community Impact Division Manager that are not
AmeriCorps grant funded duties. This request supports the City Council goals of Diverse Arts, Culture,
Parks, and Recreation Experiences and Activities, Partnership for a Better Dubuque, and Vibrant
Community. It also supports the equity efforts of the Department and City.
Related Cost: $ 91,772 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 45,569 AmeriCorps
Net Cost: $ 46,203
Property Tax Impact: $ 0.0182 0.19%
Activity:AmeriCorps
3 of 3
This improvement request is for an additional full-time administrative assistant position (GE-25) to
support the new division. This position will provide support to all projects within the division to ensure
equitable, efficient, and effective program implementation. Some grant funded responsibilities of the
AmeriCorps Coordinator will be transferred to this position allowing the AmeriCorps Coordinator to take
on some grant responsibilities of the AmeriCorps Director. Examples include federal and state grant
compliance, onboarding and exiting Members, support activities of the Volunteer DBQ Volunteer Center,
support communication and coordination of community service projects and the Volunteer Reception
Centers in times of disaster, communication efforts between collaborative partnerships, and supporting
the research and best practices utilized within other communities. This request supports the City Council
goals of Diverse Arts, Culture, Parks, and Recreation Experiences and Activities, Partnership for a Better
Dubuque, and Vibrant Community. It also supports the equity efforts of the Department and City.
Related Cost: $ 60,753 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0239 0.25%
Activity:AmeriCorps
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
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2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$3,883 or 3.00%.
4. Five-Year Retiree Sick leave payout increased from $0 in FY 2022 to $4,575 in FY 2023.
5. Workers Compensation increased from $28,287 in FY 2022 to $29,816 in FY 2023. FY 2021
actual was $32,822.
6. During Fiscal Year 2022, the following personnel changes were approved:
a. 0.60 FTE Full-Time Lead Secretary position (GE-26) was changed to Lead Administrative
Assistant (GE-28)which resulted in a cost increase of$4,039.
b. 1.04 FTE Seasonal Laborer Golf Course Groundskeeper (NA-12) pay rate was increased
from $11.24 to $13.40 which resulted in a cost increase of$5,049. Depending on
seasonal hires, this can range from 2-4 seasonal positions.
c. 1.16 FTE Seasonal Laborer Golf Course Operator (NA-08) pay rate was increased from
$11.24 to $14.40 which resulted in a cost increase of$7,913.
d. 8.63 FTE Seasonal Lifeguard (NA-17) pay rate was increased from $10.13 to $12.50
which resulted in a cost increase of$46,440. Depending on seasonal hires, this can
range from 15-20 seasonal positions.
e. 1.35 FTE Seasonal Swimming Pool Manager (NA-43) pay rate was increased from
$14.61 to $18.00 which resulted in a cost increase of$10,512. Depending on seasonal
hires, this can range from 2-4 seasonal positions.
Supplies 8� Services
7. Sales Tax collected on goods and services decreased from $45,140 in FY 2022 to $44,177 in FY
2023. This line item is based on and off-set by the revenue for sales tax collected.
8. Electrical Utility Expense decreased from $86,246 in FY 2022 to $84,221 in FY 2023 based on
FY 2019 actual.
9. Natural Gas Utility Expense increased from $26,386 in FY 2022 to $30,339 in FY 2023 based on
FY 2019 actual plus 8.6%.
10. Property Maintenance increased from $38,310 in FY 2022 to $55,330 in FY 2023. This line item
traditionally represents payments towards swimming pool maintenance, golf course grounds
maintenance, Marina Maintenance and Allison Henderson/Comiskey Park maintenance. The FY
2023 increase is mostly due to a 50°/o payment of$15,000 per the Viking Dock Winterization
contract.
11. Off Road Vehicle Fuel increased from $82,000 in FY 2022 to $97,255 to FY 2023 and Diesel Fuel
increased from $15,000 in FY 2022 to $15,750 in FY 2023. This expenditure represents fuel sold
to boaters at the Port of Dubuque Marina and is offset by$152,000 in revenue from the sale of
fuel. FY2022 was an unusually high year due to low water levels which limited boat access to
other marinas and it is projected that FY 2023 to be at more normal levels.
12. TurF Chemicals is unchanged from $31,000 in FY 2022 to $31,000 in FY 2023 which is utilized for
golf course maintenance: fertilizer, pesticides, and anti-fungal products. FY 2021 actual was
$29,574.
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13. Food Products increased from $48,051 in FY 2022 to $50,870 in FY 2023 based on current
year's sales. FY 2021 actual was unusually low at $18,874 due to the closure of pool and adult
athletic concessions, as well as the marina store closure due to the pandemic. This budget is
offset by the revenue from sales of this product.
14. Beer Products increased from $46,012 in FY 2022 to $52,100 in FY 2023 based on current
year's sales. FY 2021 actual of $41,462 was unusually low due to the closure of adult athletic
concessions, as well as the marina store closure due to the pandemic. This budget is offset by
the revenue from sales of this product.
15. Beverage and Ice decreased from $20,316 in FY 2022 to $19,816 in FY 2023 based on FY 2022
year-to-date. FY 2021 actual of$11,417 was unusually low due to the closure of pools and adult
athletic concessions, as well as the marina store closure due to the pandemic. This budget is
offset by the revenue from sales of this product.
16. Credit Card Charges increased from $25,172 in FY 2022 to $31,369 in FY 2023. FY 2021 actual
was $25,006. Included in the budget is Golf Operations for$15,984 which is based on a three-
year average. Also included is $2,800 for the Port of Dubuque dock, which was zero last year,
and is based on 2°/o of fuel sales.
17. Program Equipment and Supplies increased from $65,344 in FY 2022 to $83,675 in FY 2023,
due to a decrease in youth sports. This budget line item is for concession supplies, bases,
basketballs, volleyballs, nets, first-aid supplies, trophies, community engagement Rec & Roll
events, and other playground equipment.
18. Pro Shop Merchandise increased from $37,328 in FY 2022 to $38,641 in FY 2023 based on
current demand for special order through the golf course. FY 2021 actual was $36,141. This
budget is offset by the revenue from Pro Shop Sales, golf fee revenue, event revenue, and
certificates.
19. Game Officiating Services decreased from $36,670 in FY 2022 to $26,870 in FY 2023. FY 2021
actual of$3,040 was unusually low due to the pandemic. There has been a decline in softball
and basketball participation since the pandemic.
20. Machinery and Equipment Rental is unchanged from $42,351 in FY 2022 to $42,351 in FY 2023
based on FY 2021 actual. This line item is for the lease payments on sixty golf carts, tournament
golf carts, beverage carts and cart maintenance, and portable restroom rentals.
21. Pay to Other Agency is increased from $161,810 in FY 2022 to $361,810 in FY 2023. This line
item represents payments to local partners to provide equitable programs and unique
experiences for low-income youth and underrepresented populations. These include but are not
limited to: the Four Mounds Day Camp ($50,000), ice rental ($10,000),AmeriCorps 3rd Grade
Reading ($20,000),AmeriCorps Playground Programs ($21,986), Hills and Dales Senior Center
($18,200), Recreation Classes (Arts programming, Creative Adventure Labs Partnership,
Montessori Cooperative classes, Dubuque County Extension Contracted Classes) ($20,000).
22. Instructors decreased from $92,162 in FY 2022 to $89,099 in FY 2023. FY 2021 actual was
$20,845 due to a reduction in programming which resulted from the pandemic. This line item
represents after school sports coaches, sports camps, LEAP program, dance instructors, and
other recreational class/program instructors.
23. Machinery and Equipment Maintenance decreased from $21,112 in FY 2022 to $20,987 FY 2023
and is based on FY 2022 budget, with some small adjustments in the Administrative and Golf
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Operations areas. This line item represents marina machinery and equipment maintenance, fire
suppression replacements, golf course equipment maintenance and repairs, swimming pool
equipment maintenance, concession stand equipment replacements, and scoreboard
maintenance.
24. Promotion is unchanged from $18,266 in FY 2022 to $18,266 in FY 2023. This line item
represents print and digital marketing for recreational programs, events, and classes, brochures
and mailings, and radio and print advertisements.
25. General Liability Insurance increased from $23,402 in FY 2022 to $29,004 in FY 2023 based on
FY 2022 actual plus 12°/o.
26. Property Insurance increased from $8,184 in FY 2022 to $12,534 in FY 2023 based on FY 2022
actual plus 9.5%. Previous year was under budgeted due to Bunker Hill and the two pools being
inadvertently omitted from the budget allocation.
27. Golf Specialty Supplies decreased from $14,563 in FY 2022 to $12,471 in FY 2023 due to a
decrease in special equipment orders and related to revenues. The amount is based on FY
2021 actual of$12,370.
28. Motor Vehicle Gas increased from $12,978 in FY 2022 to $13,628 in FY 2023. FY 2021 actual
was $18,136. Increase is due to the increased potential for single rider requirements on golf carts
but less than FY 2021 with more two-rider carts being allowed.
29. Diesel Fuel increased from $15,000 in FY 2022 to $15,750 in FY 2023. FY 2021 actual was
$13,833. Much like off road vehicle fuel, FY2022 was an unusually good year and expect FY
2023 to be at more normal levels.
30. Telephone increased from $9,667 in FY 2022 to $13,476 in FY 2023. FY 2021 actual was
$13,476. Increase is in the Recreation Admin area which increased from $2,916 to $6,837 due
to the addition of six smartphones for staff.
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Machinery & Equipment
31. Equipment replacement items include ($104,430):
Recreation Administration =
Smart Phone $ 1,680
Defibrillator $ 1,500
File Cabinets $ 2,800
Golf Operations
Flat Screen TV $ 3,200
Golf Maintenance
Greens Mower $ 53,000
Sand Trap Rake $ 19,000
Swimminq
Defibrillator $ 3,000
McAleece Concessions
Concession Equipment $ 1,000
Recreation Classes
Movie Projector $ 1,300
Movie Screen $ 4,500
Port of Dubuque Marina
Cameras $ 7,500
AmeriCorps
Smartphone $ 350
Recommended Improvement Packages $ 5,600
Total Equipment $104,430
Debt Service
32. FY 2023 Annual debt service is as follows ($14,789):
Final
Payment Payment Call
Amount Debt Series Source Purpose Year Date
$ 1,190 2021A(2012E) G.O. Sales Tax 20% Recreation Improvements 2022 2022
$ 13,599 2021A(2014B) G.O. Sales Tax 20% Recreation Improvements 2034 2028
$ 14,789 Total Recreation Annual Debt Service
Revenue
33. Total revenue for Golf Operations and Maintenance decreased from $936,808 in FY 2022 to
$929,407 in FY 2023.
a. Golf Cart Rentals increased from $227,850 in FY 2022 to $232,950 in FY 2023 based on
FY 2023 cart rental estimates of: 6,900 18-Hole Half Carts at$16 each; 7,200 9-Hole Half
Carts at$10 each; 130 punch cards at$230 each; 31 season passes at$650 each, and
100 pull carts at$5 each. FY 2021 Actual was $233,088.
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b. Golf Beer Sales decreased from $130,501 in FY 2022 to $118,440 in FY 2023 due to a
decrease in large events. FY 2021 actual was $109,963.
c. Pro Shop Sales decreased from $68,795 in FY 2022 to $68,452 in FY 2023 due to a
decrease in large events. FY 2021 Actual was $68,452.
d. Golf Fees increased from $355,500 in FY 2022 to $367,690 in FY 2023 based on the
number of rounds played and passes sold during FY 2020. FY 2021 Actual was
$373,709, but budget is slightly lower due to seeing less events/large group activities.
e. Golf event revenue unchanged from $40,698 in FY 2022 to $40,698 in FY 2023 based on
FY 2019 actual.
34. Swimming revenue decreased from $330,486 in FY 2022 to $290,310 in FY 2023.
a. Swimming Annual Passes decreased from $78,143 in FY 2022 to $66,448 in FY 2023.
FY 2021 actual was $740. FY23 is based on June 2019 through August 2019 numbers.
b. Flora Daily Fees is decreased from $82,050 in FY 2022 to $65,690 in FY 2023. FY 2021
actual was $36,796. FY23 is based on June 2019 through August 2019 numbers.
c. Sutton Daily Fees is decreased from $28,214 in FY 2022 to $22,610 in FY 2023. FY 2021
actual was $2,674. FY23 is based on June 2019 through August 2019 numbers.
d. Pool Concessions is unchanged from $51,000 in FY 2022 to $51,000 in FY 2023 based
on estimated gross sales of$36,000 at Flora Pool and $15,000 at Sutton Pool. FY 2021
actual was $13,825. FY23 is based on June 2019 through August 2019 numbers.
e. Swim Lesson Registrations decreased from $73,789 in FY 2022 to $66,412 in FY 2023
based on registration estimates. FY 2021 actual was $37,357 because of pool closure
with the pandemic. FY23 is based on June 2019 through August 2019 numbers.
35. AdultAthletics revenue decreased from $96,142 in FY 2022 to $64,044 in FY 2023 and is based
on FY 2022 participant numbers.
a. Softball Entry Fees is decreased from $49,208 in FY 2022 to $29,250 in FY 2023. FY
2021 actual was $25,025. FY23 is based on registration trends from both FY 2020 and
FY2021 seasons.
b. Basketball Entry Fees is decreased from $26,400 in FY 2022 to $13,200 in FY 2023.
FY23 is based on registration trends from both FY 2020 and FY2021 seasons.
c. Adult Winter Volleyball Leagues is increased from $12,800 in FY 2022 to $13,860 in FY
2023. FY23 is based on registration trends from both FY 2020 and FY2021 seasons.
36. Youth Sports revenue decreased from $50,030 in FY 2022 to $47,564 in FY 2023 and is based
on FY 2022 participant numbers.
a. After School Sports increased from $22,060 in FY 2022 to $29,760 in FY 2023, increase
is due to the increase in sport offerings. FY 2021 actual was $11,017.
37. Port of Dubuque Marina revenue increased from $181,026 in FY 2022 to $208,926 in FY 2023.
a. Marina Fuel Sales is increased from $125,000 in FY 2022 to $152,000 in FY 2023. This
line item is based on the expense budget. FY 2022 actual is $173,424. FY2022 was an
unusually high year due to low water levels which limited boat access to other marinas
and it is projected that FY 2023 will be at more normal levels.
b. Marina Dock Fees is decreased from $31,250 in FY 2022 $28,500 in FY 2023. This line
item is based on the current year's sales as well as the current interest in seasonal slip
rentals. FY 2021 actual was $25,398 and FY 2020 was $19,837.
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c. Marina Beverage and Ice Sales is unchanged from $5,775 in FY 2022 to $5,775 in FY
2023. This line item is based on the current year's sales and on average a 65°/o mark-up
on the cost of the product. FY 2021 actual was $706 and FY 2020 was $4,302.
38. The following chart shows the history of property tax support for the Port of Dubuque Marina:
Port of Dubuque Marina Property Tax Support
$200,000 �183,285
$150,000
$152,082 $120,726
$101,892
$100,000 $106,537
$50,000 $73,629$73,629 $65,080 �
- � $48,235
$42,502
$0
F� 1� F� 15 F� 16 F� 1� F� 18 F� 19 F�20 F��22 Pa��3d�eauested
F
*POD Marina opened June 2013
The decreases in tax support funding in FY17 through FY19 include operational changes in staffing due
to a frozen full time Facilities Supervisor position which is budgeted in the Marina and Recreation
Administration budgets. The Facilities Supervisor was replaced with temporary seasonal managerial
staff. FY20 is a combination of these staff changes and two month of operation where the docks were
opened due to COVID-19. Weather conditions and Mississippi River levels as well as flood gate closures
affect the property tax support each year. Both the FY22 Adopted and FY23 Recommended budgets are
based off of full operations which includes the frozen full time position. The increase from FY22 to FY23
is largely due to replacement of camera related equipment needed and a 50% payment of Viking Dock
Winterization per the contract.
Miscellaneous
39. The FY 2023 percent self-supporting for the various Recreation Activities compared to FY 2022
percent self-supporting is as follows:
Activity FY 2023 FY 2022
Adult Athletics 50.8 % 71.4 %
McAleece Concessions 133.2 % 144.0 %
Youth Programs 19.0 % 19.1 %
Therapeutic Recreation - 30.4 % 31.4 %
Recreation Classes 44.2 % 41.7 %
Swimming � 47.5 % 53.5 %
Golf 100.3 % 106.1 %
Port of Dubuque Marina 63.3 % 64.0 %
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LEISURE SERVICES
RECREATION DIVISION
The Recreation Division encourages community participation by providing equitable,
progressive, accessible, and affordable opportunities through our parks, facilities, and
recreation programming.
� Leisure
5ervices
�
Recreation
� ❑i�ision
Bt�nker Hill Port of Mutlicultural
Recreation Golf Course ❑u6uque Americorps
Family Center
fvtarina r�: �
Vision: Creating equitable OPPORTUNITIES to enhance and improve the QUALITY OF LIFE
for the residents of Dubuque.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
� PLANNING
A focused increase on int�rnal and
external marketing #o create a better
�4' - � awar�ness of offerings_A
PE�PLE � �•••�� comprehensive re-#oaling af program
Getking ta better knaw each curr�culum ta include afternative
c�mmunity ar�a and working � � learning oppartEinities and positively
wi#h the members of the affect learr�ing efficiencies autside of
cammunity through the scho4l �nvira�ment_
communicatian#oals like ' ' �
program surveys, commu�ity
meetings; and outreach to "'��"����'9�
�etter service the ac#ual need.
PARTNERSHIPS
Recrea#ion Divisio�r services were successful this past year due
#o a large number of partnerin�agencies and groups sarch as:
� ❑ubuque Communily Schoal District
� ❑ubuque County Extensio�
� The Four f�lounds Faundation J
� Boys and Girls Club
� Laras, Clarke, and Universi#y of Qubuque
� �ubuque County Conserva#ion
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LEISURE SERVICES
RECREATION DIVISION
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 42.95 42.75 42.75
Resources and Property Tax Support
Z000000
1500000
1000000
500000
0
Operating Revenue CDBG Funds Property Tax Support
� FY 2021 FY 2022 FY 2023
The Recreation Division is supported by 42.75 full-time equivalent employees, which accounts
for 56.41% of the department expense as seen below. Overall, the department's expenses are
expected to increase by 12.09% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$1,402,745
Employee Expense $1,915,442
.783
$710,330
Supplies and Services $1,191,334
$1,458,380
$54,584
Machinery and Equipment $104,020
$104,080
$74,136
Debt Service $16,931
$14,789
$0 $500,000 $1,000,000 $1,500,000
FY 2021 FY 2022 � FY 2023
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RECREATION DIVISION
Recreation Programming
Mission & Services
The Recreation Division develops a variety of recreational activities and job opportunities to
provide the citizens of Dubuque equitable, safe, wholesome, healthy and enjoyable use of
leisure time. Recreation programs include early childhood enrichment programs for children
ages 18 months to 6 years old, youth and adult programs such as swim, karate, dance,
athletics and music, as well as Therapeutic and Neighborhood recreation programs.
Recreation Programming Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,117,754 $2,027,058 $2,128,776
Resources $240,611 $633,737 $565,025
Recreation Programming Position Summary
FY 2023
Lead Administrative Assistant 0.60
Facilities Supervisor 0.33
Customer Service Assistant- FT 1.00
Recreation Program Supervisor 2.00
Aquatic/Therapy Supervisor 1.00
Leisure Services Manager 0.33
Recreation Division Manager 1.00
Clerical Assistant 0.22
Recreation Leader 6.32
Recreation Field Supv 1.26
Recreation Field Supv. - CDBG 0.61
Recreation Leader Jr. 0.92
Playground Coordinator 0.20
Assist. Playground Coordinator 0.10
Pre-School I nstructor 0.12
Pre-School Instructor- CDBG 0.72
Swimming Pool Manager 1.35
Head Lifeguard 0.44
Lifeguard 8.63
Pool Cashier 1.01
Communications Assistant 0.50
Concession Worker- Pools 1.04
Concession Worker- McAleece 0.19
Concession Manager 0.40
Snack Bar Manager 0.20
Laborer-Youth Sports 0.09
Laborer- Swimming 0.48
Laborer-Adult Athletics 0.75
Total FT Equivalent Employees 31.81
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RECREATION DIVISION
Recreation Programming
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks, and Recreation
Performance Measure KPI Tar et FY20 FY21 FY 2022 Performance
� � g Actual Actual Estimated Indicator
� Activity Objective: Improve quality of life for residents by expanding and enhancing
organized recreation activities.
# of program opportunities offered N/A 258 448 600 N/A
through registration system
# average total of participation per +.25 14.23 5.72 9 ���
program offered annually
% of annual programs offered running +1% 62% 53% 75% �
(i.e. not canceled)
# of Rec & Roll trailer deployments N/A 34 77 55 N/A
City Council Goal: Partnerships for a Better Dubuque
2 Activity Objective: Develop, increase, and retain partnerships in order to provide quality and
affordable program opportunities for residents.
# of partnerships resulting in a 40+ 20 30 40 �
program
. . . - . . . . .
3 Activity Objective: Develop and provide quality entry-level job opportunities for youth and
adults in the community.
$ in salary costs for seasonal
employees only (not including IPERS N/A $476,735 $340,469 $739,791 N/A
or SS)
4 Activity Objective: Provide accessible, affordable, educational, and positive programming
for those who many not have the financial resources to participate.
# of free programs provided to those
who qualified as low-income (does not 60 9 56 60 ���
incl. drop-in ex. playground, open
gym, etc.)
% of total Recreation program low- �
income registrants who were served 70% 99% 50°/o 70%
bv free qroarams
# available scholarships for 200 150 200 200 �
recreational programming
% of awarded scholarship credits that
were redeemed for recreational 100% 14% 36% 100 ���
programs
% of total swim passes issued that �
were purchased by low-income 50% 0°/o 0% 50%
residents
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LEISURE SERVICES
RECREATION DIVISION
Bunker Hill Golf Course
Mission & Services
Bunker Hill Golf Course located in the rolling hills of Central Dubuque is a fun and challenging 18 - hole
golf course. Visitors will be greeted daily by a warm and friendly staff ensuring high customer service
levels along with many programs and offerings available for enjoyment. Bunker Hill Golf Course
functions as an Enterprise Fund utilizing user fees to support operational costs and capital
improvements. Income includes regular green fees, cart rentals, season passes, league fees, and
concession sales.
Bunker Hill Golf Course Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $792,308 882,620 926,353
Resources $863,452 936,808 929,407
Bunker Hill Golf Course Position Summary
FY 2023
Golf Course Supervisor 1.00
Golf Professional 0.94
Assistant Golf Professional 1.36
Pro Shop Attendant 0.80
Golf Course Technician-FT 1.00
Golf Course Technician-PT 0.72
Laborer 2.20
Concession Worker-Golf 0.84
Total FT Equivalent Employees 8.86
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure (KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Expand upon golf lesson programs offered to grow the game of golf and promote
hospitality through quality customer service practices.
#of Youth participating in free golf lessons +5% 10 0 12 �
Youth Camp Participation +5% 37 34 40 ���
Participation by Women +5% 27 29 32 ���
Couples League +5% 22 28 32 �
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LEISURE SERVICES
RECREATION DIVISION
Port of Dubuque Marina
Mission & Services
The Port of Dubuque Marina is a 78-slip transient marina drawing visitors to Dubuque from as far North
as Minneapolis, Minnesota, as far South as Fort Lauderdale, Florida and many places in-between. The
marina operates as a hotel on water, providing visiting boats with dock space, electricity, clean showers,
laundry, guest Wi-Fi and concierge service from staff. From the marina, visitors are within walking
distance of dining, lodging, a casino, shopping, entertainment, the National Mississippi River Museum &
Aquarium and Dubuque's Mississippi Riverwalk. The marina amenities building operates as the guest
check-in desk for visiting boaters, as well as a convenience store along the river.
Port of Dubuque Marina Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $218,534 $282,918 $329,914
Resources $176,033 $181,026 $208,926
Port of Dubuque Marina Position Summary
FY 2023
Facilities Supervisor- Dock 0.33
Facilities Supervisor-C-Store 0.34
Marina Cashier/Clerk 0.83
Dock Worker 0.58
Total FT Equivalent Employees 2.08
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks, and Recreation
Performance Measure KPI Tar et FY20 FY21 FY 2022 Performance
� � g Actual Actual Estimated Indicator
1 Activity Objective: Become a more visible and high-traffic docking location.
increase#of docking customers 600 277 363 400 ��
City Council Goal: Financially Responsible, High-Performance Organization
2 Activity Objective: Increase overall sales at the convenience store and additional revenue
opportunities through programs and partnerships.
decrease % of property-tax support <20% 30% 19% 40% �
-50-
LEISURE SERVICES
RECREATION DIVISION
AmeriCorps
Mission & Services
AmeriCorps is a national service program which awards communities federal funding to implement an
AmeriCorps program in their community designed to meet a community's critical need. The City of
Dubuque AmeriCorps Program focuses on the community's education needs and is sponsored by the
City of Dubuque. The program's Partners in Learning grant is focused around Dubuque's Campaign for
Grade-Level Reading. The program's Creating Opportunities grant is focused efforts in the areas of
teen programming, mentorship and workforce and life skill development. The Volunteer DBQ Program
is a Volunteer Generation Fund grant focused on strengthening Dubuque's Volunteer Infrastructure.
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $362,477 $440,950 $652,443
Resources $355,002.43 $362,355 $417,704
FY 2023
AmeriCorps Coordinator 1.00
Community Outreach Coordinator 1.00
Comm Diversion/Prevention 1.00
Coordinator
Secretary 1.00
AmeriCorps Program Director 1.00
Total FT Equivalent Employees 5.00
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks, and Recreation
Program Year(Sept-Aug)
Performance
Performance Measure (KPI) Target 2020 -2021 2021 -2022 2022 -2023 Indicator
Actual Actual Estimated
� Activity Objective: Ensure all students read at grade-level by third grade through reading
tutoring for K-3rd grade students.
#of students supported through
AmeriCorps Partners in Learning 500 15* 250 300 ry�
Program L
% of students participating in the
AmeriCorps Campaign for Grade- g0% 6%* 70% 80% r��
Level Reading who improved literacy L
risk levels.
*2020-2021 Program implementation and data collection was severely impacted by COVID-19. Only 15 of
the 249 students served, only 15 student reached program dosage requirements. Only 1 student improved
by a risk level.
-51-
City Council Goal: Diverse Arts, Culture, Parks, and Recreation
Program Year(Sept-Aug)
Performance
2020 -2021 2021 -2022 2022 -2023 Indicator
PerFormance Measure (KPI) Target Actual Actual Estimated
2 Activity Objective: Provide Dubuque Teens with safe, caring, adult role models so youth want to
attend school, after-school programs, and summer programs.
% of participating teens who �
successfully graduated from the MFC's 90% 85°/o 87.5% 90% _
Summer Teen Empowerment Program
City Council Goal: Partnerships for a Better Dubuque
3 Activity Objective: Keep youth engaged in stimulating, educational activities and surrounded by
positive role models during the summer months.
#of youth served by AmeriCorps �
summer learning opportunities and 500 818 2427 3,000 _
events
-52-
Recommended Operating Revenue Budget - Department Total
34-RECREATION DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 43243 CAMPING FEES 18,522 19,837 31,250 31,250
100 43249 RENT,SLATTERY CENTER 13,739 13,968 13,987 14,113
100 43250 GOLF CART RENTALS 207,340 195,465 227,850 227,850
43 USE OF MONEY AND PROPERTY-Total 239,601 229,270 273,087 273,213
L00 51 190 CUSTOMER CREDITS 58 (468) 0 0
100 51516 DIESEL FUEL SALES 11,572 16,265 25,000 25,000
100 51536 FUEL SALES MARINA 62,565 94,725 100,000 100,000
100 51927 LOTTERY SALES 3 0 0 0
100 51930 SWIMMING-FLORA POOL 76,962 63,976 82,050 82,050
100 51931 SWIMMING-HEMPPOOL 336 0 0 0
100 51932 SWIMMING-SUTTON POOL 27,949 26,450 28,214 28,214
100 51933 SWIMMING ANNUAL PASSES 66,483 14,347 74,118 78,143
SWIM LESSON
100 51934 REGISTRATION 65,906 11,954 72,589 73,789
100 51935 SWIMMING POOL RENTAL 15,638 6,744 20,580 17,290
100 51936 SWIM POOL CONCESSIONS 41,605 29,198 50,000 51,000
100 51937 GOLF FEES 330,952 316,079 356,172 357,987
100 51938 GIFT CERTIFICATES-GOLF (41,601) (27,874) 0 0
100 51939 TENNIS FEES 6,047 646 6,635 6,575
TENNIS COURT
100 51940 RESERVATIONS 34 94 34 34
100 51942 SOFTBALL ENTRY FEES 48,765 22,809 49,208 49,208
100 51943 FIELD RENTAL FEES 6,690 2,829 7,500 7,500
100 51944 BASKETBALL ENTRY FEES 25,700 21,852 26,400 26,400
100 51945 VOLLEYBALL ENTRY FEES 10,200 12,512 12,800 12,800
100 51946 AFTER SCHOOL SPORTS 24,433 10,620 17,500 22,060
100 51949 ART FEES 54,278 23,281 63,462 61,652
100 51950 VARIOUS PROGRAM FEES 6,682 3,462 11,942 13,142
260 51950 VARIOUS PROGRAM FEES 5,869 120 4,770 4,770
100 51951 CHILDRENS ATHLETIC FEES 5,519 475 4,200 4,195
100 51953 MEETING ROOM FEES 2,034 3,039 2,055 2,505
100 51954 PLAYGROiJND REG FEES 2,280 (63) 2,000 1,900
100 51955 OTHER RENTS/CONCESSIONS 346 224 346 346
100 51959 BEER 166,971 126,867 168,701 171,993
100 51960 FOOD 45,014 27,684 47,301 48,111
100 51962 LIQUOR 28,346 26,677 28,346 28,346
100 51963 CATERING 3,100 1,279 3,100 3,100
100 51965 EVENTS REVENUE 40,689 40,698 40,689 40,698
100 51966 PRO SHOP SALES 72,880 53,207 73,295 73,295
100 51967 BEVERAGES/ICE 35,613 27,527 36,492 38,942
100 51968 CIGARETTE SALES 1,271 725 1,040 1,040
100 51989 GIFT CARD-GOLF 12,306 8,294 12,306 12,306
51 CHARGES FOR SERVICES -Total 1,263,494 966,253 1,428,845 1,444,391
]00 53102 PRIVATE PARTICIPANT 6,600 5,000 7,300 5,700
100 53201 REFiJNDS 0 300 0 0
100 53204 IOWA FUEL TAX REFUND 558 867 558 867
-53-
Recommended Operating Revenue Budget - Department Total
34-RECREATION DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 53530 SPECIALIZED SERVICES 96 21 300 300
100 53605 MISCELLANEOUS REVENUE 922 1,464 21,375 15,600
100 53615 DAMAGE CLAIMS (49) 0 0 0
100 53620 REIMBURSEMENTS-UENERAL 2,267 366,355 0 7,500
53 MISCELLANEOUS -Total 10,393 374,006 29,533 29,967
100 54106 EQUIPMENT SALES 0 0 4,000 4,000
100 54109 SALVAGE SALES 0 480 0 0
54 OTHER FINANCING SOURCES -Total 0 480 4,000 4,000
FR SALF,S TAX
400 59350 CONSTRUCTION 17,270 15,355 16,484 16,931
59 TRANSFER IN AND INTERNAL -Total 17,270 15,355 16,484 16,931
RECREATION DNISION -Total 1,530,758 1,585,364 1,751,949 1,768,502
-54-
Recommended Operating Revenue Budget - Department Total
31 -AMERICORPS
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
FED PASS TIIRU STATE
100 45771 GRANT 215,743 288,502 203,761 267,913
45 STATE GRANTS -Total 215,743 288,502 203,761 267,913
100 53102 PRIVATE PARTICIPANT 19,880 66,500 158,594 149,791
100 53201 REFUNDS 0 358 0 0
l00 53620 REIMBURSEMENTS-GENERAL 0 47 0 0
53 MISCELLANEOUS -Total 19,880 66,905 158,594 149,791
AMERICORPS -Total 235,623 355,407 362,355 417,704
-55-
Recommended Operating Expenditure Budget - Department Total
34-RECREATION DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 562,609 565,080 648,500 668,342
100 61020 PART-TIME EMPLOYEES 130,460 131,465 130,852 135,188
260 61020 PART-TIME EMPLOYEES 30 15,267 0 0
261 61020 PART-TIME EMPLOYEES 0 9,204 0 0
100 61030 SEASONAL EMPLOYEES 444,045 319,814 694,148 776,953
260 61030 SEASONAL EMPLOYEES 32,689 15,392 45,643 47,123
261 61030 SEASONAL EMPLOYEES 0 8,995 0 0
100 61050 OVERTIME PAY 2,961 4,524 3,800 3,800
100 61091 SICK LEAVE PAYOFF 2,770 2,770 0 4,575
100 61096 50%SICK LEAVE PAYOUT 323 398 323 398
100 61310 IPERS 74,950 74,597 97,960 102,547
260 61310 IPERS 2,438 2,730 2,712 2,800
261 61310 IPERS 0 1,688 0 0
100 61320 SOCIAL SECURITY 85,305 76,007 113,034 121,577
260 61320 SOCIAL SECURITY 2,503 2,345 3,492 3,605
261 61320 SOCIAL SECURITY 0 1,392 0 0
100 61410 HEALTH INSURANCE 129,274 126,159 129,409 133,292
100 61415 WORKMENS'COMPENSATION 31,141 31,563 26,748 28,202
260 61415 WORKMENS'COMPENSATION 1,412 0 1,539 1,614
261 61415 WORKMENS'COMPENSATION 0 1,260 0 0
100 61416 LIFE INSURANCE 447 445 578 453
100 61417 UNEMPLOYMENT INSURANCE 11,688 9,596 15,540 7,316
100 61620 LTNIFORM ALLOWANCE 0 304 0 0
100 61640 SAFETY EQUIPMENT 3,850 331 900 900
260 61640 SAFETY EQUIPMENT 143 0 0 0
100 61660 EMPLOYEE PHYSICALS 134 1,420 264 2,098
61-WAGES AND BENEFITS 1,519,171 1,402,745 1,915,442 2,040,783
100 62010 OFFICE SUPPLIES 2,419 2,031 5,745 2,446
260 62010 OFFICE SUPPLIES 186 95 186 186
100 620ll UNIFORM PURCHASES 1,109 1,153 6,310 6,296
100 62030 POSTAGE AND SHIPPiNG 6,424 1,761 5,773 5,847
260 62030 POSTAGE AND SHIPPING 1,000 0 1,020 1,020
100 62061 DP EQUIP.MAINT CONTRACTS 6,448 9,232 9,232 10,981
100 62062 JANITORIAL SUPPLIES 4,877 7,331 10,500 10,733
260 62062 JANITORIAL SUPPLIES 333 0 340 340
100 62063 SAFETY RELATED SUPPLIES 0 227 0 102
100 62090 PRINTING&BINDING 5,211 419 11,094 9,248
260 62090 PRINTING&BINDING 0 0 195 195
100 62110 COPYING/REPRODUCTION 1,489 1,045 2,044 1,973
100 62130 LEGAL NOTICES&ADS 0 17 0 0
100 62140 PROMOTION 11,027 5,760 18,266 18,266
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 317 18 379 379
100 62190 DUES&MEMBERSHIPS 1,612 2,398 2,423 2,784
100 62204 REFiTNDS 41,426 120 0 0
100 62205 DRAM SHOP INSURANCE 7,861 6,432 9,268 8,668
-56-
Recommended Operating Expenditure Budget - Department Total
34-RECREATION DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62206 PROPERTY INSURANCE 11,206 7,556 8,184 12,534
100 62208 GENERAL LIABILITY INSURAN 22,130 21,841 22,991 28,386
260 62208 GENERAL LIABILITY INSURAN 396 0 4ll 618
261 62208 GENERAL LIABILITY INSURAN 0 389 0 0
100 62210 SALES TAX 38,476 29,046 45,140 44,177
100 62211 PROPERTY TAX 1,932 1,980 1,971 2,020
100 62310 TRAVEL-CONFERENCES 5,639 90 7,140 7,140
100 62320 TRAVEL-CITY BUSINESS 950 0 1,113 1,113
100 62340 MILEAGE/LOCAL TRANSP 4,869 3,283 6,563 6,563
100 62360 EDUCATION&TRAINING 7,445 855 7,431 14,201
100 62411 UTILITY EXP-ELECTRICITY 91,034 49,712 86,246 84,221
100 62412 UTILITY EXP-GAS 16,720 7,948 26,386 30,339
100 62418 UTILITY EXP-REFUSE 1,443 1,335 1,466 1,398
100 62421 TELEPHONE 9,668 13,476 9,667 13,476
100 62431 PROPERTY MAINTENANCE 48,404 71,730 38,310 55,330
100 62433 CUSTODIAL SERVICES 4,888 4,460 5,073 5,165
260 62433 CUSTODIAL SERVICES 2,646 0 2,646 2,646
100 62436 RENTAL OF SPACE 220 660 220 660
100 625ll FUEL,MOTOR VEHICLE 11,105 18,136 12,978 13,628
100 62512 FUEL,OFF ROAD VEHICLE 57,456 97,255 82,000 97,255
100 62513 FUEL,DIESEL 9,600 13,833 15,000 15,750
100 62602 CIGARETTES 348 0 800 800
100 62611 MACH/EQUTP MAINTENANCE 39,776 12,182 21,112 20,987
100 62614 EQUIP MAINT CONTRACT 3,563 4,333 3,151 4,685
100 62624 GOLF SPECIALTY SUPPLIES 12,060 12,370 14,563 12,471
100 62627 CAMERA MAINTENANCE 672 0 897 897
100 62633 CHLORINE 11,023 4,571 12,216 12,216
100 62634 POOLCHEMICALS 2,651 2,186 12,163 12,163
100 62635 TURF CHEMICALS 29,781 29,574 31,000 31,000
100 62642 FOOD PRODUCTS 34,697 18,874 48,051 50,870
100 62643 BEER PRODUCTS 38,783 41,462 46,012 52,100
100 62644 LIQUOR PRODUCTS 2,994 5,329 6,000 6,000
100 62649 BEVERAGE/ICE 16,176 11,417 20,316 19,816
100 62663 SOFTWARE LICENSE EXP 5,628 6,593 13,622 ll,817
100 62664 LICENSE/PERMIT FEES 4,496 4,636 5,864 5,853
100 62666 CREDIT CARD CHARGE 24,107 25,006 25,172 31,369
100 62667 DATA SERVICES 6,349 1,751 2,430 2,434
100 62668 PROGRAM EQUIP/SUPPLIES 32,135 19,845 45,574 63,905
260 62668 PROGRAM EQUTP/SUPPLIES 999 1,196 19,770 19,770
261 62668 PROGRAM EQUIP/SUPPLIES 0 812 0 0
100 62669 PROGRAMMING 0 (653) 0 0
100 62670 PRO SHOP MERCHANDISE 37,209 36,141 37,328 38,641
100 62678 EDUCATIONAL MATERIALS 1,368 2,391 2,434 2,434
100 62683 FIELD OPERATIONS SUPPLIES 332 506 1,000 1,500
100 62699 CASH SHORT AND OVER 340 655 0 0
-57-
Recommended Operating Expenditure Budget - Department Total
34-RECREATION DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62710 CONTRACTOR SERVICES 0 25 0 0
100 62716 CONSULTANT SERVICES 4,533 1,047 4,500 4,500
CRIMINAL BACKGROUND
100 62717 CHECK 2,266 1,083 5,800 1,083
400 62721 FiNANCIAL CONSULTANT 0 107 0 0
100 62731 MISCELLANEOUS SERVICES 0 0 6,250 6,250
260 62731 MISCELLANEOUS SERVICES 0 0 3,000 3,000
100 62732 TEMP HELPCONTRACT SERV. 0 0 1,935 1,935
100 62735 GAME OFFICIATING SERVICES 23,814 3,040 34,870 25,070
260 62735 GAME OFFICIATING SERVICES 1,800 0 1,800 1,800
100 62736 CATERING SERVICES 2,085 479 3,170 3,170
100 62747 MACH/EQUIPMENT RENTAL 43,721 37,674 42,351 42,351
100 62751 INSTRUCTORS 44,880 20,845 92,162 89,099
100 62761 PAY TO OTHER AGENCY 452,008 16,580 ll 1,810 311,810
260 62761 PAY TO OTHER AGENCY 63,571 6,572 50,000 50,000
100 62767 ENVIRON.TESTING/MON. 200 80 500 500
62-SUPPLIES AND SERVICES 1,382,329 710,330 1,191,334 1,458,380
100 63311 ADMIN.OVERHEAD 0 85,043 85,043 85,043
100 63312 LESS ADMIN.RECHARGES 0 (85,043) (85,043) (85,043)
63-ADMIN/OVERHEAD/STORES GAR 0 0 0 0
100 71118 PROJECTOR/CAMERA 0 0 0 1,300
100 7ll20 PERIPHERALS,COMPUTER 0 148 0 0
100 7ll24 COMPUTER 0 0 0 5,600
100 71214 FILES 0 0 0 2,800
100 71310 AUTO/JEEP REPLACEMENT 0 0 35,000 0
100 71410 SHOP EQUIPMENT 221 80 0 0
100 71521 REFRIGERATOR 0 0 0 500
100 71522 TRUCKSTER 0 0 9,000 0
100 71550 MISCELLANEOUS EQUIPMENT 5,277 0 1,500 500
100 716ll MOWING EQUIPMENT 26,000 45,634 52,000 53,000
100 71613 TRIMMERS 234 0 500 0
100 71617 AERATOR 7,875 0 0 0
100 71619 OTHER MAINT.EQUIPMENT 7,995 0 0 19,000
100 72414 TELEVISION 0 0 0 3,200
100 72416 VIDEO EQUIPMENT 0 0 0 4,500
100 72417 CAMERA RELATED EQUIPMENT 0 8,722 2,800 7,500
100 72418 TELEPHONE RELATED 214 0 3,220 1,680
100 72610 DEFIBRILLATOR 0 0 0 4,500
71-EQUIPMENT 47,815 54,584 104,020 104,080
400 741ll PRINCIPALPAYMENT 12,865 72,005 15,162 13,882
400 74112 INTEREST PAYMENT 2,490 2,132 1,769 907
74-DEBT SERVICE 15,355 74,136 16,931 14,789
34-RECREATION DIVISION TOTAL 2,964,671 2,241,795 3,227,727 3,618,032
-58-
Recommended Operating Expenditure Budget - Department Total
31 -AMERICORPS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 63,083 68,024 ll5,688 274,594
100 61020 PART-TIME EMPLOYEES 8,563 18,369 0 0
100 61030 SEASONAL EMPLOYEES 160,439 170,056 209,425 196,385
100 61310 IPERS 6,763 8,156 12,361 25,922
100 61320 SOCIAL SECURITY 17,544 19,413 24,871 36,030
100 61410 HEALTH INSURANCE 13,988 24,547 26,064 67,134
100 61415 WORKMENS'COMPENSATiON 8,137 12,235 14,041 10,893
100 61416 LIFE INSURANCE 73 73 110 229
100 61665 OTHER MEDICAL COSTS 0 630 4,800 4,800
61-WAGES AND BENEFITS 278,591 321,504 407,360 615,987
100 62010 OFFICE SUPPLIES 4,271 697 120 120
100 62011 lTNIFORM PURCHASES 6,251 1,569 1,530 1,500
100 62070 OFFICE EQUIP RENTAL 2,826 505 0 1,824
100 62110 COPYING/REPRODUCTION I51 1,903 1,824 0
100 62190 DUES&MEMBERSHiPS 0 1,258 0 0
100 62204 REFLTNDS 11,531 2,892 0 0
100 62240 MISCELLANEOUS 3,137 332 0 0
100 62310 TRAVEL-CONFERENCES 3,897 0 4,339 4,194
100 62320 TRAVEL-CITY BUSINESS 710 36 0 0
100 62340 MILEAGE/LOCAL TRANSP 0 23 1,080 1,080
100 62360 EDUCATION&TRAINING 1,855 1,917 3,000 3,145
100 62421 TELEPHONE 668 666 1,344 720
100 62661 MISC.OPER.EXPENS 1,230 0 0 0
100 62663 SOFTWARE LICENSE EXP 74 2,014 784 784
100 62667 DATA SERVICES 980 8,540 6,120 6,244
100 62716 CONSULTANT SERVICES 0 218 0 0
CRIMINAL BACKGROUND
100 62717 CHECK 1,426 1,092 2,916 2,862
100 62755 LEADERSHIP TRAiNING 0 150 0 0
100 62761 PAY TO OTHER AGENCY 0 3,292 6,313 13,633
261 62765 GRANTS 0 12,000 0 0
62-SUPPLIES AND SERVICES 39,009 39,102 29,370 36,106
100 71120 PERIPHERALS,COMPUTER 16,471 0 920 0
100 71124 COMPUTER 0 1,871 2,800 0
100 72418 TELEPHONE RELATED 0 0 500 350
71-EQUIPMENT 16,471 1,871 4,220 350
31-AMERICORPS TOTAL 334,071 362,477 440,950 652,443
-59-
Recommended Expenditure Budget Report by Activity & Funding
Sounce
34-RECREATION DIVISION
POD CSTORE OPERATION -30550
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Adopted Budget FY22 Recomm'd Budget
EQUIPMENT 7,500
SUPPLIES AND SF.RVICF.S 49,948 75,825 78,848
WAGES AND BENEFITS 13,635 51,984 53,606
POD CSTORE OPERATION 63,583 127,809 139,954
POD DOCK MAINTENANCE -30560
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 135,659 111,356 144,869
WAGES AND BENEFITS 19,293 43,753 45,091
POD DOCK MAINTENANCE 154,952 155,109 189,960
RECREATION ADMIN. -34100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/OVERHEAD/STORES
GAR (85,043) (85,043) (85,043)
EQUIPMENT 148 3,220 11,580
SUPPLIES AND SERVICES 51,516 143,988 149,136
WAGES AND BENEFITS 611,009 664,242 693,205
RECREATION ADMIN. 577,630 726,407 768,878
GOLF OPERATIONS -34200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - 3,200
SUPPLIES AND SERVICES 190,256 200,333 209,969
WAGES AND BENEFITS 169,590 187,662 191,816
GOLF OPERATIONS 359,846 387,995 404,985
GOLF MAINTENANCE -34250
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 29,155 29,155 29,155
EQUIPMENT - 2,800 3,000
SUPPLIES AND SERVICES 47,143 176,790 185,238
-60-
Recommended Expenditure Budget Report by Activity & Funding
Sounce
34-RECREATION DIVISION
WAGES AND BENEFITS 125,580 333,469 394,159
GOLF MAINTENANCE 201,878 542,214 611,552
SWIMMING -34300
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 29,155 29,155 29,155
EQUIPMENT 2,800 3,000
SUPPLIES AND SERVICES 47,143 176,790 185,238
WAGES AND BENEFITS 125,580 333,469 394,159
SWIMMING 201,878 542,214 611,552
ADULT ATHLETICS -34400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 25,129 25,129 25,129
EQUIPMENT 1,500 0
SUPPLIRS AND SF.RVICF,S 25,820 66,485 53,566
WAG6S AND B6NFFITS 8,407 41,563 47,464
ADULT ATHLETICS 59,356 134,677 126,159
MCALEECE CONCESSIONS -34410
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,000
SUPPLIES AND SERVICES 14,678 25,227 27,069
WAGES AND BENEFITS 7,334 11,623 1 1,769
MCALEECE CONCESSIONS 22,012 36,850 39,838
YOUTH SPORTS/AFTER SCHOOL-34420
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 25,501 73,971 67,991
WAGES AND BENEFITS 113,239 175,687 182,345
YOUTH SPORTS/AFTER
SCHOOL 138,740 249,658 250,336
THERAPEUTIC/SENIOR PROG -34430
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 8,722 - 0
-61-
Recommended Expenditure Budget Report by Activity & Funding
Sounce
34-RECREATION DIVISION
SUPPLIES AND SERVICES 27,613 14,962 15,504
WAGES AND BENEFITS 1,422 30,926 31,947
THERAPEUTIGSENIOR PROG 37,758 45,888 47,451
RECREATION CLASSES -34460
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 35,000 5,800
SUPPLIES AND SERVICES 35,417 110,984 131,001
WAGES AND BENEFITS 5,916 12,626 13,044
RECREATION CLASSES 41,334 158,610 149,845
CD TARGET AREA PROG. -34500
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 4,513 79,368 79,575
WAGES AND BENEFITS 58,273 53,386 55,142
CD TARGET AREA PROG. 62,786 132,754 134,717
DEBT SERVICE -34700
FUNDING SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERViCE 74,136 16,931 14,789
DEBT SERVICE 74,243 16,931 14,789
SENIOR CENTER -79180
FUNDING SOURCE: COMMUNITY DEVELOPMENT
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 15,216 18,200 18,200
SENIOR CENTER $ 15,216.00 $ 18,200.00 18,200
RECREATION DIVISION
TOTAL $2,241,795 $3,227,727 $3,418,032
-62-
Recommended Expenditure Budget Report by Activity & Funding Sounce
31 -AMERICORPS
AMERICORP FORMULA 2021 -34910
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 3,128 — —
WAGES AND BENEFITS 86,226
AMERICORP FORMULA 2021 89,354
AMERICORP NONGRANT -34911
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUiPMENT 4,220 350
SUPPLIES AND SERViCES 3,134 3,134
WAGES AND BENEFiTS 6,648 71,953 239,787
AMERICORP NONGRANT 6,648 79,307 243,271
AMERICORP COMP 2021 -34912
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,871 — —
SUPPLIES AND SERVICES 18,368 — —
WAGES AND BENEFITS 15),2R3
AMERICORP COMP 2021 179,523 — —
AMERICORP FORM 21/22 -34913
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 20,235 —
AMERICORP FORM 21/22 — 20,235 —
AMERICORP AARA -34914
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT — — —
SUPPLIES AND SERVICES 14,254 — 32,972
WAGES AND BENEFITS 46,952 319,451
AMERICORP REGULAR 18/19 61,206 — 352,423
AMERICORP SUPP 10/11 -34916
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 130
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Recommended Expenditure Budget Report by Activity & Funding Sounce
31 -AMERICORPS
WAGES AND BENEFITS 12,615
AMERICORP PLANNING l8/19 12,745
AMERICORP 3 -34917
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 3,223
WAGES AND BENEFITS 9,779 56,749
AMERICORP SUMMER l8/19 13,002 — 56,749
AMERICORP COMP 21/22 -34918
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 26,236
WAGES AND BENEFiTS 315,172
AMERICORP COMP 21/22 — 341,408 —
AMERICORPS TOTAL $ 362,477 $ 440,950 $ 652,443
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CITYOFDUBUQUE,IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
34 RECREATION DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-41 LEISURE SERVICES MANAGER 0.33 $ 42,992 0.33 $ 45,948 0.33 $ 47,841
100 5075 GE-36 RECREATION DIVISION MANAGER 1.00 $ 89,269 1.00 $ 90,577 1.00 $ 93,529
100 2975 GE-33 GOLF COURSE SUPERVISOR 1.00 $ 79,015 1.00 $ 80,198 1.00 $ 78,864
100 GE-33 AQUATIC/THERAP REC SUPV 1.00 $ 77,510 1.00 $ 78,670 1.00 $ 81,230
100 GE-33 FACILITIES SUPERVISOR 1.00 $ 60,636 1.00 $ 61,533 1.00 $ 63,537
100 5000 GE-33 RECREATION PROGRAM SUPV 2.00 $ 152,010 2.00 $ 154,286 2.00 $ 159,572
100 200 GE-26 LEAD SECRETARY 0.60 $ 27,888 0.60 $ 28,896 0.60 $ 33,925
100 225 GE-25 SECRETARY 1.00 $ 51,009 1.00 $ 51,747 1.00 $ 51,365
100 GD-06 GOLF COURSE TECHNICIAN 1.00 $ 55,674 1.00 $ 56,645 1.00 $ 58,479
TOTAL FULL TIME EMPLOYEES 8.93 $ 636,003 8.93 $ 648,500 8.93 $ 668,342
61020 Part Time Employee Expense
100 225 GE-25 COMMUNICATIONSASST 0.50 $ 18,874 0.50 $ 20,087 0.50 $ 20,744
100 GD-33 GOLF PROFESSIONAL 0.94 $ 70,736 0.94 $ 71,796 0.94 $ 74,132
100 GD-06 GOLF COURSE TECHNICIAN 0.72 $ 37,340 0.72 $ 38,969 0.72 $ 40,312
TOTAL PART TIME EMPLOYEES 2.16 $ 126,950 2.16 $ 130,852 2.16 $ 135,188
61030 Seasonal Employee Expense
100 3675 NA-31 HEAD LIFE GUARD 0.44 $ 6,661 0.44 $ 6,661 0.44 $ 6,661
100 3450 NA-25 RECREATION FIELD SUPERVISOR 1.26 $ 39,986 1.26 $ 40,587 1.26 $ 41,905
RECREATION FIELD SUPERVISOR
260 3450 NA-25 CDBG 0.61 $ 16,660 0.61 $ 16,914 0.61 $ 17,462
100 NA-23 MARINA CASHIER/CLERK 0.83 $ 18,611 0.83 $ 18,882 0.83 $ 18,882
100 NA-23 DOCK WORKER 0.58 $ 12,358 0.58 $ 12,546 0.58 $ 12,546
100 3700 NA-19 SWIMMING POOL MANAGER 1.35 $ 41,803 1.35 $ 42,423 1.35 $ 50,738
100 3650 NA-17 LIFE GUARD 8.63 $ 179,864 8.63 $ 182,512 8.63 $ 225,243
100 3525 NA-15 JUNIOR RECREATION LEADER 0.92 $ 15,656 0.92 $ 15,886 0.92 $ 16,405
100 890 NA-03 LABORER I - $ - 1.32 $ 29,010 1.32 $ 36,932
100 890 NA-01 LABORER TE 2 1.16 $ 29,452 1.16 $ 29,864 1.16 $ 36,695
100 890 NA-03 LABORERTE 1 2.36 $ 51,133 1.04 $ 22,910 1.04 $ 29,098
100 3550 NA-14 RECREATION LEADER 6.11 $ 131,366 6.32 $ 137,861 6.32 $ 142,347
260 3585 NA-35 PRE-SCHOOL INSTRUCTOR CDBG 0.72 $ 28,308 0.72 $ 28,729 0.72 $ 29,661
100 NA-35 PRE-SCHOOL INSTRUCTOR 0.12 $ 3,907 0.12 $ 3,967 0.12 $ 4,096
100 3625 NA-07 POOL CASHIER 1.01 $ 19,781 1.01 $ 20,077 1.01 $ 20,730
100 NA-45 ASSISTANT PRO 1.36 $ 45,780 1.36 $ 46,464 1.36 $ 47,986
100 NA-45 SNACK BAR MANAGER 0.20 $ 6,009 0.20 $ 6,009 0.20 $ 6,009
100 NA-36 CONCESSION MANAGER 0.40 $ 10,689 0.40 $ 10,846 0.40 $ 11,200
100 NA-18 CONCESSION WORKER II 2.07 $ 36,616 2.07 $ 36,958 2.07 $ 37,738
100 NA-28 CLERICALASSISTANT 0.22 $ 5,191 0.22 $ 5,264 0.22 $ 5,434
100 NA-45 AFTER SCHOOL SPORTS COORD 0.41 $ 14,142 - $ - - $ -
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34 RECREATION DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
100 NA-27 PLAYGROUND COORDINATOR 0.20 $ 5,707 0.20 $ 5,791 0.20 $ 5,978
100 NA-27 ASSIST PLAYGROUND COORD 0.10 $ 2,506 0.10 $ 2,542 0.10 $ 2,624
100 NA-18 PRO SHOPATTENDANT 0.80 $ 16,905 0.80 $ 17,154 0.80 $ 17,706
TOTAL SEASONAL EMPLOYEES 31.86 $ 739,091 31.66 $ 739,857 31.66 $ 824,076
TOTAL RECREATION DIVISION 42.95 $1,502,044 42.75 $1,519,209 42.75 $1,627,606
31 AMERICORPS
61010 Full Time Employee Expense
100 1185 AMERICORPS PROGRAM DIRECTOR 1.00 $ 63,099 1.00 $ 70,601 1.00 $ 72,830
COMM DIVERSION/PREVENT
100 GE-33 COORD - $ - - $ - 1.00 $ 67,108
100 GE-25 SECRETARY - $ - - $ - 1.00 $ 40,378
100 NA-28 AMERICORPS COORDINATOR - $ - - $ - 1.00 $ 51,329
100 GE-28 COMMUNITY OUTREACH COORD - $ - 1.00 $ 44,641 1.00 $ 46,082
TOTAL FULL TIME EMPLOYEES 1.00 $ 63,099 2.00 $ 115,242 5.00 $ 277,727
61020 Part Time Employee Expense
100 NA-28 AMERICORPS COORDINATOR - $ - 0.28 $ 13,007 - $ -
TOTAL PART TIME EMPLOYEES - $ - 0.28 $ 13,007 - $ -
TOTAL AMERICORPS DIVISION 1.00 $ 63,099 2.28 $ 128,249 5.00 $ 277,727
TOTAL RECREATION AND AMERICORPS 43.95 $1,565,143 45.03 $1,647,458 47.75 $1,905,333
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Recreation Administration-FT
10034100 61010 100 200 GE-28 LEAD SECRETARY 0.60 $ 27,888 0.60 $ 28,896 0.60 $ 33,925
10034100 61010 100 GE-33 FACILITIES SUPERVISOR 0.33 $ 20,010 0.33 $ 20,306 0.33 $ 20,967
10034100 61010 100 225 GE-25 SECRETARY 1.00 $ 51,009 1.00 $ 51,747 1.00 $ 51,365
RECREATION PROGRAM
10034100 61010 100 4,280 GE-33 SUPV 2.00 $ 152,010 2.00 $ 154,286 2.00 $ 159,572
AQUATIC/THERAP REC
10034100 61010 100 1,080 GE-33 SUPV 1.00 $ 77,510 1.00 $ 78,670 1.00 $ 81,230
LEISURE SERVICES
10034100 61010 100 3375 GE-44 MANAGER 0.33 $ 42,992 0.33 $ 45,948 0.33 $ 47,841
RECREATION DIVISION
10034100 61010 100 5075 GE-36 MANAGER 1.00 $ 89,269 1.00 $ 90,577 1.00 $ 93,529
Total 6.26 $ 460,688 6.26 $ 470,430 6.26 $ 488,429
Recreation Administration-PT
10034100 61020 100 225 GE-25 COMMUNICATIONS ASST 0.50 $ 18,874 0.50 $ 20,087 0.50 $ 20,744
Total 0.50 $ 18,874 0.50 $ 20,087 0.50 $ 20,744
Recreation Administration-Seasonal
10034100 61030 100 NA-28 CLERICALASSISTANT 0.22 $ 5,191 0.22 $ 5,264 0.22 $ 5,434
Total 0.22 $ 5,191 0.22 $ 5,264 0.22 $ 5,434
Golf Operations-Seasonal
10034200 61030 100 NA-45 ASSISTANT PRO 1.36 $ 45,780 1.36 $ 46,464 1.36 $ 47,986
10034200 61030 100 NA-39 CONCESSION WORKER II 0.84 $ 12,716 0.84 $ 12,716 0.84 $ 12,716
10034200 61030 100 NA-18 PRO SHOPATTENDANT 0.80 $ 16,905 0.80 $ 17,154 0.80 $ 17,706
Total 3.00 $ 75,401 3.00 $ 76,334 3.00 $ 78,408
Golf Operations-PT
10034200 61020 100 2,625 GE-33 GOLF PROFESSIONAL 0.94 $ 70,736 0.94 $ 71,796 0.94 $ 74,132
Total 0.94 $ 70,736 0.94 $ 71,796 0.94 $ 74,132
Golf Maintenance-FT
GOLF COURSE
10034250 61010 100 2975 GE-33 SUPERVISOR 1.00 $ 79,015 1.00 $ 80,198 1.00 $ 78,864
10034250 61010 100 2622 GD-06 GOLF COURSE TECHNICIAN 1.00 $ 55,674 1.00 $ 56,645 1.00 $ 58,479
Total 2.00 $ 134,689 2.00 $ 136,843 2.00 $ 137,343
Golf Maintenance-PT
10034250 61020 100 GOLF COURSE TECHNICIAN 0.72 $ 37,340 0.72 $ 38,969 0.72 $ 40,312
Total 0.72 $ 37,340 0.72 $ 38,969 0.72 $ 40,312
Golf Maintenance-Seasonal
10034250 61030 100 890 NA-08 LABORER TE 2 1.16 $ 29,452 1.16 $ 29,864 1.16 $ 36,695
10034250 61030 100 890 NA-12 LABORER TE 1 1.04 $ 22,562 1.04 $ 22,910 1.04 $ 29,098
Total 2.20 $ 52,014 2.20 $ 52,774 2.20 $ 65,793
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Swimming-Seasonal
10034300 61030 100 3675 NA-39 HEAD LIFE GUARD 0.44 $ 6,661 0.44 $ 6,661 0.44 $ 6,661
10034300 61030 100 NA-36 CONCESSION MANAGER 0.40 $ 10,689 0.40 $ 10,846 0.40 $ 11,200
10034300 61030 100 NA-18 CONCESSION WORKER II 1.04 $ 20,016 1.04 $ 20,299 1.04 $ 20,952
10034300 61030 100 3650 NA-17 LIFE GUARD 8.63 $ 179,864 8.63 $ 182,512 8.63 $ 225,243
10034300 61030 100 3625 NA-07 POOL CASHIER 1.01 $ 19,781 1.01 $ 20,077 1.01 $ 20,730
10034300 61030 100 890 NA-12 LABORER I 0.48 $ 10,413 0.48 $ 10,574 0.48 $ 13,430
10034300 61030 100 3700 NA-43 SWIMMING POOL MANAGER 1.35 $ 41,803 1.35 $ 42,423 1.35 $ 50,738
Total 13.35 $ 289,227 13.35 $ 293,392 13.35 $ 348,954
Adult Athletics-Seasonal
RECREATION FIELD
10034400 61030 100 3450 NA-25 SUPERVISOR 0.43 $ 11,607 0.43 $ 11,785 0.43 $ 12,166
10034400 61030 100 890 NA-12 LABORER I 0.75 $ 16,271 0.75 $ 16,521 0.75 $ 20,984
10034400 61030 100 3550 NA-14 RECREATION LEADER 0.35 $ 7,527 0.35 $ 7,637 0.35 $ 7,885
Total 1.53 $ 35,405 1.53 $ 35,943 1.53 $ 41,035
McAleece Concessions-Seasonal
10034410 61030 100 NA-42 SNACK BAR MANAGER 0.20 $ 6,009 0.20 $ 6,009 0.20 $ 6,009
10034410 61030 100 NA-18 CONCESSION WORKER II 0.19 $ 3,884 0.19 $ 3,943 0.19 $ 4,070
Total 0.39 $ 9,893 0.39 $ 9,952 0.39 $ 10,079
Youth Sports-Seasonal
JUNIOR RECREATION
10034420 61030 100 3525 NA-15 LEADER 0.92 $ 15,656 0.92 $ 15,886 0.92 $ 16,405
PLAYGROUND
10034420 61030 100 NA-27 COORDINATOR 0.20 $ 5,707 0.20 $ 5,791 0.20 $ 5,978
ASSIST PLAYGROUND
10034420 61030 100 NA-27 COORD 0.10 $ 2,506 0.10 $ 2,542 0.10 $ 2,624
AFTER SCHOOL SPORTS
10034420 61030 100 NA-45 COORD 0.41 $ 14,142 - $ - - $ -
10034420 61030 100 NA-12 LABORER I 0.09 $ 1,887 0.09 $ 1,915 0.09 $ 2,518
RECREATION FIELD
10034420 61030 100 3450 NA-25 SUPERVISOR 0.45 $ 16,192 0.45 $ 16,432 0.45 $ 16,967
10034420 61030 100 3550 NA-14 RECREATION LEADER 4.85 $ 104,306 5.06 $ 110,407 5.06 $ 113,999
Total 7.02 $ 160,396 6.82 $ 152,973 6.82 $ 158,491
Therapeutic Activity-Seasonal
RECREATION FIELD
10034430 61030 100 NA-25 SUPERVISOR 0.15 $ 5,769 0.15 $ 5,854 0.15 $ 6,045
10034430 61030 100 NA-14 RECREATION LEADER 0.91 $ 19,533 0.91 $ 19,817 0.91 $ 20,463
Total 1.06 $ 25,302 1.06 $ 25,671 1.06 $ 26,508
Recreation Classes-Seasonal
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
ivv.
10034460 $61,030 00 $3,585 NA-35 PRE-SCHOOL INSTRUCTOR 0.12 $ 3,907 0.12 $ 3,967 0.12 $ 4,096
RECREATION FIELD
10034460 61030 100 NA-25 SUPERVISOR 0.24 $ 6,418 0.24 $ 6,516 0.24 $ 6,727
Total 0.36 $ 10,325 0.36 $ 10,483 0.36 $ 10,823
Port of Dubuque Marina Dock Maintenance-FT
10030560 61010 100 GE-33 FACILITIES SUPERVISOR 0.33 $ 20,010 0.33 $ 20,306 0.33 $ 20,967
Total 0.33 $ 20,010 0.33 $ 20,306 0.33 $ 20,967
Port of Dubuque Marina Dock Maintenance-Seasonal
10030560 61030 100 NA-23 DOCK WORKER 0.58 $ 12,358 0.58 $ 12,546 0.58 $ 12,546
Total 0.58 $ 12,358 0.58 $ 12,546 0.58 $ 12,546
Port of Dubuque Marina Convenience Store-FT
10030550 61010 100 GE-33 FACILITIES SUPERVISOR 0.34 $ 20,616 0.34 $ 20,921 0.34 $ 21,603
Total 0.34 $ 20,616 0.34 $ 20,921 0.34 $ 21,603
Port of Dubuque Marina Convenience Store-Seasonal
10030550 61030 100 NA-23 MARINACASHIER/CLERK 0.83 $ 18,611 0.83 $ 18,882 0.83 $ 18,882
Total 0.83 $ 18,611 0.83 $ 18,882 0.83 $ 18,882
CD Target Area Programs-Seasonal
PRE-SCHOOL INSTRUCTOR
26034500 61030 260 3585 NA-35 CDBG 0.72 $ 28,308 0.72 $ 28,729 0.72 $ 29,661
RECREATION FIELD
26034500 61030 260 3450 NA-25 SUPERVISOR CDBG 0.61 $ 16,660 0.61 $ 16,914 0.61 $ 17,462
Total 1.33 $ 44,968 1.33 $ 45,643 1.33 $ 47,123
AmeriCorps-FT
AMERICORPS PROGRAM
10034910 61010 100 1185 DIRECTOR 0.10 $ 6,310 - $ - - $ -
AMERICORPS PROGRAM
10034911 61010 100 1185 DIRECTOR 0.06 $ 3,786 0.06 $ 4,223 0.07 $ 5,372
COMMUNITY OUTREACH
10034911 61010 100 COORD - $ - 1.00 $ 44,641 1.00 $ 46,082
COMM DIVERSION/
10034911 61010 PREVENT COORD - $ - - $ - 1.00 $ 67,108
10034911 61010 SECRETARY - $ - - $ - 1.00 $ 40,378
AMERICORPS
10034911 61010 100 1185 COORDINATOR - $ - - $ - 0.15 $ 10,344
AMERICORPS PROGRAM
10034912 61010 100 1185 DIRECTOR 0.84 $ 53,003 - $ - - $ -
AMERICORPS
10034913 61010 100 1185 COORDINATOR - $ - - $ - 0.20 $ 9,652
AMERICORPS PROGRAM
10034913 61010 100 1185 DIRECTOR - $ - - $ - 0.81 $ 59,122
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
AMERICORPS
10034918 61010 100 1185 COORDINATOR — $ — 0.12 $ 8,580 0.65 $ 31,333
AMERICORPS PROGRAM
10034918 61010 100 1185 DIRECTOR — $ — 0.82 $ 57,798 0.11 $ 8,336
Total 1.00 $ 63,099 2.00 $ 115,242 5.00 $ 277,727
AmeriCorps-PT
AMERICORPS
10034913 61010 100 1185 COORDINATOR — $ — 0.11 $ 5,136 — $ —
AMERICORPS
10034918 61010 100 1185 COORDINATOR — $ — 0.17 $ 7,871 — $ —
Total — g — o.2a $ 13,007 — $ —
TOTAL RECREATION DIVISION 43.95 $1,565,143 45.03 $1,647,458 47.75 $1,905,333
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Capital Improvement Projects by Department/Division
RECREATION DIVISION
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1012886 LS DEFERRED MAINT ASSESS 90,000
1021456 SUTTON ZERO DEPTH SURVEY 1,500
1021530 GOLF COURSE IRRIGATION 12,983 1,793
1021563 FLORA-WATERSLIDE PUMP 2,000
1021890 F&S ANNUAL MAINTENANCE — 46,196 30,000 135,000
1022120 FLORA POOL-SAND PLAYGRND
1022648 F&S POOL ASSESSMENTS
1022832 BLTNKER ffiLL IMPROVEMENTS
1022834 REC OPERATING SYSTEM
1022885 POD DOCK MAINTENANCE 10,000
1022887 QUALITY OF LIFE ASSESS — — 40,000 —
1022888 EB LYONS SLOPE STABILIZE — — 49,500 —
3501058 BUNKER HILL REMODELING — — 30,000 —
3501446 FLORA/SUTTON POOL HEATERS
3701527 GOLF TEE IMPROVEMENTS 10,000
3701530 GOLF COURSE iRR[GATiON
3702001 BUNK6R CART PATHS 10,000
RECREATION D1VISION TOTAL 12,983 47,989 269,500 138,500
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PROGRAM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
RECREATION DIVISION
Culture and Recreation
Swimming Pools
Flora and Sutton Pools Annual
Maintenance $ 135,000 $ - $ - $ - $ - $ 135,000 90
Flora&Sutton Filter Tank
Replacement $ - $200,000 $ - $ - $ - $ 200,000 91
Flora-Water Playground $ - $ - $ - $150,000 $ 150,000 $ 300,000 92
Flora&Sutton Admissions
Counter Reconstruction-ADA $ - $ - $ - $ - $ 10,000 $ 10,000 93
Flora&Sutton Renovate
Locker Rooms $ - $ - $ - $ - $ 60,000 $ 60,000 94
Sutton Pool Zero Depth Survey
& Remediation $ 1,500 $ - $ - $ - $ 40,000 $ 41,500 95
Flora Pool Water Slide
Assessment& Repairs $ 2,000 $ - $ - $ - $ 50,000 $ 52,000 96
Bunker Hill Golf Course
Bunker Hill-Construct Cart
Paths $ - $ - $ 10,000 $ - $ 10,000 $ 20,000 97
Bunker Hill Range Project $ - $ - $ 72,170 $ - $ - $ 72,170 98
Bunker Hill Golf Course-Tee
Improvements $ - $ 10,000 $ - $ 10,000 $ - $ 20,000 99
Bunker Hill-Material Storage
Reno $ - $ - $ - $ 15,000 $ - $ 15,000 100
Port of Dubuque
Port of Dubuque Marina-Dock
Maintenance $ - $ 10,000 $ 10,000 $ - $ - $ 20,000 101
Port of Dubuque Flood Wall
Dubuque Welcome Sign $ - $ - $ - $ 30,000 $ - $ 30,000 102
TOTAL $ 138,500 $220,000 $ 92,170 $205,000 $ 320,000 $ 975,670
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Multicultural
Family Center
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MULTICULTURAL FAMILY CENTER
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 237,499 354,500 367,095 3.6%
Supplies and Services 7,542 35,774 39,322 9.9%
Equipment 1,035 8,120 - 0.0%
Custodial 36,465 100,290 100,430 0.1%
Utilities 19,723 51,440 62,215 20.9%
Property Insurance/Maintenance 21,628 17,858 80,512 350.8%
Total Expenses 323,892 567,982 649,574 14.4%
Resources
Contribution from Board of Directors 6,430 23,717 - 0.0%
Miscellaneous Revenue - 7,341 7,341 0.0%
Total Resources 6,430 31,058 7,341 -76.4%
Property Tax Support 317,462 544,265 642,233 97,968
Percent Increase (Decrease) 18.0%
Personnel -Authorized FTE 4.05 5.05 5.05
Improvement Package Summary
1 of 1
This improvement request is for reduction of revenue provided by the Multicultural Family Center (MFC)
Board for the STEP Coordinator$9,002 and the 2nd and 3rd year of the three year commitment of
$15,000 a year toward the Teen Coordinator position. The Summer Teen Empowerment Program
(STEP) is a 6 week program for teens sponsored and paid for the the MFC Board. The program is
service-learning based and focused on life skills with an emphasis on community building, workforce
readiness and social and emotional learning. The MFC teen program has opportunities for career
readiness, college prep, trades and other career opportunity exploration as well as life skills, decision
making skills, positive free time activities, and more. This improvement package relates to city council
goal of Robust Local Economy: Embrace diverse populations to support a diverse multicultural
workforce with equitable opportunities.
Related Cost: $ 24,002 Tax Funds Recurring Recommend -Yes
Net Cost: $ 24,002
Property Tax Impact: $ 0.0094 0.10%
Activity: Multicultural Family Center
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
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3. The City portion of health insurance increased from $1,086 in FY 2022 to $1,119 in FY 2023 per
month per contract which results in an annual cost increase of$1,188 or 3.0%.
Supplies 8� Services
4. Utilities expense increased from $51,440 in FY 2022 to $62,215 in FY 2023 based on FY 2022
budget plus an increase due to building expansion, additional operating service level
requirements, and hosting large events on-site. This is further broken down by electricity
expense ($45,000), gas expense ($16,500), and stormwater expense ($715).
5. Property Insurance and Maintenance increased from $17,858 in FY 2022 to $80,512 in FY 2023
based on FY 2021 actual of$21,628 plus an increase due to building expansion, additional
operating service level requirements, and hosting large events on-site. This line item budget
includes property maintenance ($28,000),janitorial supplies ($6,200), and fire suppression
($4,200). New expenditure budget line items included in FY 2023 include HVAC maintenance
($5,600), machine/equipment maintenance ($15,000), equipment maintenance contracts
($1,725), and building construction contract expense ($8,000).
Revenue
6. General Reimbursement Revenue ($0) previously included contributions from the Multicultural
Family Center Board of Directors for the STEP Coordinator in the amount of$9,002 and Teen
Coordinator in the amount of$15,000, which are recomended in FY23 to be general funded.
7. Meeting Room Fees are unchanged from $7,341 in FY 2022 to $7,341 in FY 2023.
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LEISURE SERVICES
RECREATION DIVISION
Multicultural Family Center (MFC)
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 4.05 5.05 5.05
Mission & Services
Our mission is to empower all families and community members of Dubuque to reach their potential and
build unity through diversity, equity and inclusion. The Center serves as an inviting and inclusive place
to stimulate connections and foster intercultural engagement. With the expansion to the MFC's physical
space, the center will emphasize serving teen-aged populations in quality out-of-school enrichment
programming that includes life skill development, social and emotional learning and post secondary
career exploration training.
Multicultural Family Center Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $246,076 $398,394 $406,417
Resources $6,430 $31,058 $7,341
Multicultural Family Center Position Summary
FY 2023
Multicultural Family Center Director 1.00
Multicultural Family CenterAsst. Director 1.00
Recreation Field Supervisor-PT 1.22
Recreation Field Supervisor-Seasonal 0.35
Receptionist 0.48
Teen Coordinator 1.00
Total FT Equivalent Employees 5.05
Performance Measures
City Council Goal: Diverse Arts, Culture, Parks, and Recreation
Performance Measure (KPI) Target CY 2020 CY 2021 CY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Showcase Dubuque's diversity through celebrations of culturally-significant days
and programs featuring education, music, art, dance, and food.
#of cultural events (#of participants) 2500 13 (1700) *8 (1560) *20 �y�
. . . - . . . . .
2 Activity Objective: Engage teens in the community in the Summer Teen Empowerment Program to
improve skills in employment, leadership, communication and financial literacy.
85% of teen participants in our STEP 90% (19 * o r��
Summer Program will earn a high school 85% teens out oU�of 35) *85% L
credit; course title Workforce Readiness of 21)
85% of participating teens will increase 76% (16 *83°/o (29 * o CL�
their understanding of how to manage their 85% out of 21) out of 35) $5/o �
bank account and earn the savings match.
*CY 21 Objective 1: Multicultural Family Center(MFC) events continue to be impacted by the pandemic, reducing
special event programming.
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Recommended Operating Revenue Budget - Department Total
29-MULTICULTURAL FAMILY CTR
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 51953 MEETING ROOM FEF.S 0 0 7,341 7,341
51 CHARGES FOR SERVICES -Total 0 0 7,341 7,341
100 53620 REIMBURSEMENTS-GENERAL 7,847 6,430 23,717 0
53 MISCELLANEOUS -Total 7,847 6,430 23,717 � 0
MULTICULTURAL FAMILY CTR -Total 7,847 6,430 31,058 7,341
-$�-
Recommended Operating Expenditure Budget - Department Total
29-MULTICULTURAL FAMILY CTR
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 127,837 135,212 188,076 197,909
100 61020 PART-TIME EMPLOYEES 41,080 40,855 47,6ll 65,410
100 61030 SEASONAL EMPLOYEES 8,886 6,230 32,121 14,105
100 61080 COVIDI9 EMP QUARANT/TREAT 1,481 0 0 0
100 61310 IPERS 15,946 16,621 26,541 27,494
100 61320 SOCIAL SECURITY 12,947 13,221 20,488 21,223
100 61410 HEALTH INSURANCE 21,672 24,592 39,096 40,284
100 61415 WORKMENS'COMPENSATION 492 639 439 532
100 61416 LIFE INSURANCE 129 129 128 138
100 61640 SAFETY EQUIPMENT 44 0 0 0
61-WAGES AND BENEFITS 230,512 237,499 354,500 367,095
100 62010 OFFICE SUPPLIES 394 1,036 2,000 2,000
100 62061 DP EQUIP.MAINT CONTRACTS 1,697 2,429 2,429 2,890
100 62090 PRINTING&BINDING 1,146 0 1,803 0
100 62110 COPYING/REPRODUCTION 151 156 200 156
100 62130 LEGAL NOTICES&ADS 2,681 350 1,400 1,400
100 62140 PROMOTION 0 0 0 1,803
100 62190 DUES&MEMBERSHiPS 120 120 125 125
100 62310 TRAVEL-CONFERENCES 0 0 6,500 8,000
100 62340 MILEAGE/LOCAL TRANSP 245 428 1,200 1,700
100 62360 EDUCATION&TRAINING 1,796 716 3,120 3,120
100 62421 TELEPHONE 1,374 1,313 2,030 1,872
100 62436 RENTAL OF SPACE 378 441 504 441
100 62663 SOFTWARE LICENSE EXP 55 12 2,555 3,ll0
100 62664 LICENSE/PERMIT FEES 0 0 0 800
100 62667 DATA SERVICES 458 309 858 480
100 62668 PROGRAM EQUIP/SUPPLIES 2,255 232 3,200 3,200
100 62717 CRIMINAL BACKGROLTND CHECK 391 0 500 500
100 62761 PAY TO OTHER AGENCY 2,700 0 7,350 7,725
62-SUPPLIES AND SERVICES 15,840 7,542 35,774 39,322
100 71120 PERIPHERALS,COMPUTER 0 74 920 0
100 7ll24 COMPUTER 0 0 6,000 0
100 71212 SIDE CHAIRS 0 945 0 0
100 72418 TELEPHONE RELATED 27 16 1,200 0
71-EQUIPMENT 27 1,035 8,120 0
29-MULTICULTURAL FAMILY CTR TOTAL 246,379 246,076 398,394 406,417
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Recommended Expenditure Budget Report by Activity & Funding Source
29-MULTICULTURAL FAMILY CTR
MULTICULTURAL FAMILY CTR-34600
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,035 8,120
SUPPLIES AND SERVICES 7,542 35,774 39,322
WAGES AND BENEFITS 237,499 354,500 367,095
MULTICULTURAL FAMILY CTR 246,076 398,394 406,417
MULTICULTURAL FAMILY CTR TOTAL $246,076 $398,394 $406,417
-$2-
29 MULTI CULTURAL FAMILY CENTER DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
ASST DIR MULTICULTURAL FAMILY
100 1310 GE-29 CTR 1.00 $61,242 1.00 $62,148 1.00 $64,173
100 GE-28 TEEN COORDINATOR 0.00 $0 1.00 $44,641 1.00 $46,082
100 3530 GE-35 DIR MULTICULTURAL FAMILY CENTER 1.00 $73,951 1.00 $81,287 1.00 $87,654
TOTAL FULL TIME EMPLOYEES 2.00 $135,193 3.00 $188,076 3.00 $197,909
61020 Part Time Employee Expense
ASST DIR MULTICULTURAL FAMILY
100 1310 GE-29 CTR 0.00 $0 0.00 $0 0.00 $0
100 NA-44 RECEPTIONIST 0.48 $18,191 0.48 $18,462 0.48 $16,246
100 3450 NA-25 RECREATION FIELD SUPERVISOR 1.22 $46,922 1.22 $47,611 1.22 $49,164
TOTAL PART TIME EMPLOYEES 1.70 $65,113 1.70 $66,073 1.70 $65,410
61030 Seasonal Employee Expense
RECREATION FIELD SUPERVISOR
100 3450 NA-25 MFC 0.35 $13,462 0.35 $13,659 0.35 $14,105
TOTAL SEASONAL EMPLOYEES 0.35 $13,462 0.35 $13,659 0.35 $14,105
TOTAL MFC DIVISION 4.05 $213,768 5.05 $267,808 5.05 $277,424
-83-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Multicultural Family Center-FT
ASST DIR MULTICULTURAL
1003460 61010 100 1310 GE-29 FAMILY CTR 1.00 61,242 1.00 62,148 1.00 64,173
1003460 61010 100 GE-28 TEEN COORDINATOR — — 1.00 44,641 1.00 46,082
DIR MULTICULTURAL
1003460 61010 100 3530 GE-35 FAMILY CENTER 1.00 73,951 1.00 81,287 1.00 87,654
Total 2.00 $ 135,193 3.00 $ 188,076 3.00 $ 197,909
Multicultural Family Center-PT
ASST DIR MULTICULTURAL
1003460 61020 100 1310 GE-29 CTR
1003460 61020 100 NA-44 RECEPTIONIST 0.48 18,191 0.48 18,462 0.48 16,246
RECREATION FIELD
1003460 61020 100 3450 NA-25 SUPERVISOR 1.22 46,922 1.22 47,611 1.22 49,164
Total 1.70 $ 65,113 1.70 $ 66,073 1.70 $ 65,410
Multicultural Family Center-Seasonal
RECREATION FIELD
1003460 61030 100 3450 NA-25 SUPERVISOR MFC 0.35 13,462 0.35 13,659 0.35 14,105
Total 0.35 $13,462 0.35 $13,659 0.35 $14,105
Subtotal MFC Only 4.05 $ 213,768 5.05 $ 267,808 5.05 $ 277,424
-84-
Capital Improvement Projects by Department/Division
Multicultural Family Center
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
2602833 MFC SIDEWALK CONCRETE 1MP
3502884 MFC SECURITY CAMERAS 35,000
3502883 MFC TUCKPOINTING 35,200
3601976 MULTICULTURAL FAMILY CTR 151,237 24,991
3602742 MFC ADD[TION REMODEL 1,104,092 402,037
MULTICULTURAL FAMILY CTR TOTAL 1,255,329 427,028 70,200 —
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� � i �
POLICY
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FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 22, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Emergency Management 1 -
Emergency Communication 13 -
Police 31 -
Fire 59 1
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-ii-
HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Pollution Control, Refuse (part of
Public Works), Media Service, Transit, Parking), the net operating surplus/deficit is reflected,
noting the increase or decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
-iii-
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Department/Division's Goals and Performance Measures by Activity: This is a written
narrative for each activity that explains the goal, describes the purpose, and explains the service
objectives of each activity. Performance measures are included for each activity to evaluate
activities and ensure that the approved levels of funding yield the expected results.
7) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
8) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
9) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
10) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
11) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
12) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Resident's Guide
-iv-
Emergency
Management
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-2-
EMERGENCY MANAGEMENT
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
Actual Budget Requested Budget
Dubuque County Emergency Management Budget (DCEM)
Expenditures
Employee Expense 102,600 110,405 120,011 8.7 %
Supplies and Services 125,657 110,215 99,643 (9.6)°/o
HAZMAT Expense 16,160 200,000 200,000 - %
Machinery and Equipment 35,846 5,500 5,500 - %
Total DCEM Expenditures 280,263 426,120 425,154 (0.2)°/o
Revenues
Resources (Miscellaneous/ Cash Balance) 95,847 59,875 82,519 37.8 °/o
Resources (Federal) 47,605 39,000 39,000 - %
COVID CDBG Grant 7,985 - - - %
FEMA - 35,764 - - %
HAZMAT 16,646 200,000 200,000 - %
County Contribution 69,600 69,600 69,600 - %
City Property Tax Support 104,400 104,400 104,400 - %
Total DCEM Resources 342,083 508,639 495,519 (2.6)°/o
Available Cash Balance 59,875 82,519 71,365 (13.5)°/o
Working Cash Balance % 22.42 % 36.49 % 31.70 %
Emergency Management Fund Balance
Available Balance July 1, 2021 $ 59,875
Estimated Fiscal Year 2022 Draw Down/Addition for Operating Budget 22,644
Balance July 1, 2022 ($15,000 Designated) $ 82,519
Estimated Fiscal Year 2023 Draw Down/Addition for Operating Budget (11,154)
20% Working Cash
Balance July 1, 2023 ($25,000 Designated) Balance is $45,031 $ 71,365
Significant Line Items
Property Tax Support
1. Property tax support is unchanged from 104,400 in FY 2022 to 104,400 in FY 2023.
2. HAZMAT expense remains at$200,000 in FY 2023 and is offset by Hazardous Materials
(HAZMAT) reimbursement revenue of$200,000. This will allow the Dubuque County Emergency
Management Agency Commission to recover costs for all agencies involved in a hazardous
materials incident in the county. The Emergency Management Agency per Dubuque County
code of ordinances will gather all agencies costs for response and then will invoice the
responsible party. Once paid, the Commission will deposit the check and then reimburse all fire,
Emergency Medical Service, Hazardous Material Teams, cities and Emergency Management
-3-
Agency for their costs of response. The HAZMAT budget gives the Emergency Management
Agency the spending authority in the event of a major event or multiple events.
Machinery and Equipment
3. FY 2023 equipment replacements include: computers ($5,000) and office equipment ($500).
Revenue
4. Federal funding is anticipated to be unchanged from $39,000 in FY 2022 to $39,000 in FY 2023
Federal funding amounts to 17.3% of the total budget excluding HAZMAT of$200,000 in FY
2023. In FY 2022, the federal share supported 17.2% of the total budget excluding HAZMAT of
$200,000.
5. The City's participation of$104,400 is unchanged from FY 2022 participation of$104,400 and
reflects 56.1% of the total budget excluding HAZMAT of$200,000 and Federal funding of
$39,000 in FY 2023 as opposed to 55.8% of the total budget excluding HAZMAT of$200,000
and Federal Funding of$39,000 in FY 2022.
6. The County share of$69,600 is unchanged from FY 2022 share of$69,600 and reflects 37.4°/o
of the total budget excluding HAZMAT of$200,000 and Federal funding of$39,000 in FY 2023
as opposed to 37.2% of the total budget excluding HAZMAT of$200,000 and Federal Funding
of$39,000 in FY 2022.
7. Cash balances of$11,154 are being used in the FY 2023 operating budget. The goal is to keep
the working cash balance at approximately 20°/o of the annual operating budget excluding
HAZMAT expenses which are reimbursed. In FY 2023, the working cash balance is $71,365
which is 32% of the annual operating budget. The working cash balance was increased to 20%
in Fiscal Year 2019 based on Moody's Investors Service's standard forAaa rated entities to
maintain a 20% cash reserve. The City and County agreed to this approach and the minimum
balance to be maintained in the Emergency Management Fund.
-4-
EMERGENCY MANAGEMENT
Through an all hazards approach, resilience is the basis for capacity of local jurisdictions to plan,
prepare for, respond to, and recover from disasters in a coordinated response.
Emergency
fV�anagement
Cammission
Du4�uque Caunty �--
& Cities within City of Qubuque
Dubuque Ca
Emergency
Nlanagement
Agency
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANIVING
� The Emergency Management Director
leads a planning process that contains
stakeholders from the City of Dubuque,
Dubuque Cvunty and Iocal organizations
PE4PLE to maintain a comprehensive emergency
The Emergency 111�anagement management plan.
Direetor is an lowa Certified �
Emergency IVfanager �CEM) and �
exceeds the minimum standards �
as set in ivwa Code and � ���������
Administrative Rule. ����������
+�-` L7��LlG?L1� �'�Ll�l TY
�
PARTNERSHIPS
The Emergency Nlanagement Agency works with the
City of Dubuque, Dubuque County and its other cities, . .�
,i fire departments, pvlice departments, sheriff's office,
emergency medical senrices, area non-profit
organizations active in disaster, public health, hospitals, �
schools and businesses to have a coordinated planning
process and exercise schedule ta prepare for disasters.
-5-
EMERGENCY MANAGEMENT
Resources and Property Tax Support
$250,000
$200,000
$150,000
$100,000
$50,000
$0 ■ �
Cash Balance Federal HAZMAT County Contribution Property Tax
Support
� FY 2021 FY 2022 FY 2023
The Emergency Management Agency will gather agency costs for response to a disaster and then will
invoice the responsible party. The HAZMAT budget gives the Emergency Management Agency the
spending authority in a major event or multiple events.
Expenditures by Category by Fiscal Year
$105,545
Employee Expense $110,405
$120,011
$125,657
Supplies and Services $110,215
$99,643
$16,160
HAZMAT Expense $200,000
$200,000
$35,846
Machinery and Equipment $5,500
$5,500
$0 $50,000 $100,000 $150,000 $200,000
FY 2021 FY 2022 � FY 2023
-6-
EMERGENCY MANAGEMENT
Mission & Services
Emergency Management provides a comprehensive emergency management program that includes
planning, training, response, recovery and mitigation from natural and human made disasters. With a
focus of building a resilient community, the emergency management director coordinates emergency
preparedness training, national incident management training and disaster recovery training for cities,
staff, emergency responders and citizens.
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure KPI Tar et FY 2020 FY 2021 FY 2022 Performance
� � g Actual Actual Estimated Indicator
Activity Objective: Maintain a comprehensive local emergency management program to
� provide an adequate level of disaster preparedness that exceeds State and Federal
planning, training and exercise requirements and minimizes the impact of natural and
human-made disasters.
Update 20°/o of the Comprehensive
Emergency Management Plan on an 5 ESFs ✓ ✓ ✓ �
annual basis ensuring the entire plan
is updated every five years
# of tests of outdoor emergency 12 10 12 12 �
warning system
# of outreach events and emergency
plan consultations provided or 10 26 16 6 �
planning meetings attended
# of training classes offered at the �
local level for disaster response and 8 8 4 2 �
responder safety
# of tabletop, functional, and full-scale �
exercises offered to community 4 9 8 4 �
members
Complete required emergency �
management continuing education 40 36 48 40 �
hours
-7-
Public Assistance Damages from Recent Presidentially
Declared Disasters
^ $7,769,704
�
c
� $4,333,582
�
� $2,211,666
$255,700 $497,159 �892,66$ $436,170
2001 2002 2004 2008 2010 2011 2017
Year
-$-
Recommended Operating Revenue Budget - Department Total
15-DISASTER SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 53620 RF.IMBURSF,MF.NTS-GENERAL 2,597 2,520 2,597 2,520
53 MISCELLANEOUS -Total 2,597 2,520 2,597 2,520
DISASTER SERVICES -Total 2,597 2,520 2,597 2,520
-9-
Recommended Operating Expenditure Budget - Department Total
15-DISASTER SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62110 COPYING/REPRODUCTION 646 405 646 405
100 62421 TELEPHONE 1,585 1,552 1,585 1,552
100 62614 EQUIP MAINT CONTRACT 986 1,168 986 1,168
100 62761 PAY TO OTHER AGENCY 104,400 104,400 104,400 104,400
62-SUPPLIES AND 5ERVICES 107,617 107,525 107,617 107,525
100 72418 TELEPHONE RELATED 13 0 0 0
71-EQUiPMENT 13 0 0 0
15-DISASTER SERVICES TOTAL 107,630 107,525 107,617 107,525
-10-
Recommended Expenditure Budget Report by Activity & Funding Source
15-DiSASTER SERVICES
DISASTER SERVICES - 15100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT — — —
SUPPLIES AND SERVICES ]07,525 107,617 107,525
DISASTER SERVICES 107,525 107,617 107,525
DISASTER SERVICES TOTAL $107,525 $107,617 $107,525
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Emergency
Communications
Center
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EMERGENCY COMMUNICATIONS
% Change
FY 2021 FY 2022 FY 2023 From FY
Budget Highlights Actual Budget Requested 2022 Budget
Expenses
Employee Expense 1,462,941 1,580,122 1,608,821 1.8 %
Supplies and Services 54,040 79,856 91,829 15.0 %
Machinery and Equipment 3,790 600 1,000 66.7 %
Debt Service 15,420 15,574 14,714 (5.5)%
Total Expenses 1,536,191 1,676,152 1,716,364 2.4 %
Resources
Operating Revenue 524,621 560,524 595,752 6.3 %
Sales Tax 20%for Debt Abatement 15,420 15,574 14,714 (5.5)%
Total Resources 540,041 576,098 610,466 6.0 %
Property Tax Support 996,150 1,100,054 1,105,898 5,844
Percent Increase (Decrease) 0.5 %
Personnel -Authorized FTE 19.28 19.28 19.53
Improvement Package Summary
1 of 6
This improvement request is for an additional full time public safety dispatcher. This position would
cover forty hours of the current part time hours. This person will fill these hours due to not having and
keeping part time employees. Over the years, there has been a constant turn over in part time staff.
The continuing cost of recruiting, hiring, and training of these individuals is only to lead to them finding
otherjobs to obtain benefits. This would eliminate forty hours that the part timers are required to work
and would allow the remaining part time to be able to work for full-time requested time off. In doing this
we can reduce the FTE for part time by .75 FTE and drop one part time position. This improvement
package supports the City Council goal of Vibrant Community: Healthy and Safe.
Related Cost: $ 76,506 Tax Funds Recurring Recommend - No
Cost Saving $ 47,756 Tax Funds Recurring
Related Revenue: $ 9,583 Dubuque County Recurring
Net Cost: $ 19,167
Property Tax Impact: $ 0.0075 0.08%
Activity: Emergency Communications
2 of 6
This improvement request is for an additional full time public safety dispatcher. This position would
cover the remaining part time hours as well as provide additional coverage during peak call volumne
times. This person will fill these hours due to not having and keeping part time employees. Over the
years, there has been a constant turn over in part time staff. The continuing cost of recruiting, hiring,
and training of these individuals is only to lead to them finding other jobs to obtain benefits. This would
-15-
eliminate the hours that the part timers are required to work and would allow the remaining part time to
be able to work for full-time requested time off. In doing this we can reduce the FTE for part time by .75
FTE and drop one part time position. This improvement package supports the City Council goal of
Vibrant Community: Healthy and Safe.
Related Cost: $ 78,717 Tax Funds Recurring Recommend -Yes
Cost Saving $ 44,564 Tax Funds Recurring
Related Revenue: $ 11,384 Dubuque County Recurring
Net Cost: $ 22,769
Property Tax Impact: $ 0.009 0.09%
Activity: Emergency Communications
3 of 6
This improvement request is for increasing the overtime budget for the next fiscal year. Three months
in to the current fiscal year and the overtime budget is at almost $19,000 (over budget already). This
would increase the overtime budget due to starting to pay overtime to cover time off request. This is
occurring due to the inability to keep the part time at full staff. There is constant turnover in the part
time. When there is little to no part time, then overtime has to be paid for staff to use paid time off. This
improvement package supports the City Council goal of Vibrant Community: Healthy and Safe.
Related Cost: $ 6,709 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 2,236 Dubuque County Recurring
Net Cost: $ 4,473
Property Tax Impact: $ 0.0018 0.02%
Activity: Emergency Communications
4 of 6
This improvement request is for an additional ProQA Medical/Fire/Police Software Automated
Calltaking software licenses. Purchasing an additional license for each of the 3 elements so that all
stations can have the software. Currently we have five licenses. With the addition of a sixth dispatcher
position during the remodel, a sixth license is needed so that the software is available on all computers/
positions. Relationship to Other Projects. This would relate to City of Dubuque Goal 2. Vibrant
Community: Healthy and Safe. Outcome: Continue to provide a timely response to emergency calls for
service. Value to Residents: providing citizens with the feeling of safety in the community. This
improvement package supports the City Council goal of Vibrant Community: Healthy and Safe.
Related Cost: $ 12,000 Tax Funds Non-Recurring Recommend -Yes
Related Cost: $ 1,800 Tax Funds Recurring
Related Revenue: $ 4,000 Dubuque County Non-Recurring
Related Revenue: $ 600 Dubuque County Recurring
Net Cost: $ 9,200
Property Tax Impact: $ 0.0036 0.04%
Activity: Emergency Communications
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5 of 6
This improvement request is for hiring a company to preform Quality Assurance on calls for the
Communication Center. This would provide Quality Assurance on all calls received by the
Communications Center. The company will log in and review cases from Emergency Police Dispatch,
Emergency Fire Dispatch and Emergency Medical Dispatch. The company will then provide scorecards
for each case and each dispatcher would be able to review their compliance scores. This will provide
the dispatchers with analysis on things they do well and things they need improvement on. The
company will do this on a weekly basis and will provide necessary feedback on areas where help is
needed. This will be done so that all dispatchers are using and following the protocols. These protocols
follow national criteria for questioning and providing pre-arrival and post-dispatch instructions to the
caller. These are designed to assist in providing officer/firefighter safety as well as providing safety to
the citizens of and visitors to Dubuque.
By using an assurance company, this will take some work off an already stressed Communications
Center leadership staff. In order for this to be done internally, it would require a full-time staff person to
conduct quality assurance reviews on a weekly basis. If this were to be done with current staffing levels,
it would require each of the four Lead Dispatchers to be taken off a radio for one shift per week to listen
to a percentage of the calls and fill out a Quality Assurance scoring and feedback form. Additionally,
peer-to-peer evaluation would cause differences in each scorer and the scores would not be consistent.
The Dubuque Fire Chief and Police Chief are also in support of this improvement package. During the
Fire Department Accreditation process, it is recommended that Quality Assurance be done in the
Communications Center for all fire and medical calls. They will provide better services to the citizens of
and visitors to Dubuque and Dubuque County.
This improvement package supports the City Council goal of Vibrant Community: Healthy and Safe.
This is one of the Management In Progress Goals for 2020-2022: Vibrant Community: Health and Safe:
Communication National Quality Assurance:
Related Cost: $ 68,856 Tax Funds Recurring Recommend -Yes
Related Revenue: $ 22,952 Dubuque County Recurring
Net Cost: $ 45,904
Property Tax Impact: $ 0.0181 0.19%
Activity: Emergency Communications
6 of 6
This improvement request is to provide for a Communications CenterAssistant Manager. This person
would assist in managing all aspects of the Department. This person would be instrumental in the
development of Standard Operating Guidelines and working towards the Communications Center
becoming an Accredited agency. This person would also be responsible for making sure that
dispatchers are properly trained and are getting the additional training that is needed. This person
would take some of the workload from the Lead Dispatchers allowing them more time to assist the
needs of the Citizens of Dubuque. This person would assist in developing and implementing strategies
to increase the morale in the Center. This person would oversee scheduling and filling of shifts,
oversee and take State Terminal Agency Coordinator responsibilities, decreasing some of the workload
off staff. This person would maintain contact with all agencies that the Communications Center works
with and assist in making sure all these agencies needs are met. This person would assist in finding
better and more efficient procedures to provide the best assistance for citizens and end users. This
-17-
position would reach out to community business and encourage them to create Business Profiles for
"Smart 9-1-1".
This would relate to City of Dubuque Goal 4, Financially Responsible, High Performance City
Organization: Sustainable, Equitable and Effective Service Delivery.
This would relate to City of Dubuque Goal 2. Vibrant Community: Healthy and Safe. Outcome:
Continue to provide a timely response to emergency calls for service. Value to Residents: providing
citizens with the feeling of safety in the community.
Related Cost: $ 90,593 Tax Funds Recurring Recommend - No
Related Revenue: $ 30,198 Dubuque County Recurring
Net Cost: $ 60,395
Property Tax Impact: $ 0.0238 0.24%
Activity: Emergency Communications
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
—°/a from FY 2022 City contribution of 9.44%. The employee contribution of 6.29% is
unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of $8,349 or 3.04%.
4. Overtime expense is increased from $13,291 in FY 2022 to $20,000 in FY 2023. FY 2021 actual
was $25,363.
5. 50°/o Sick leave payout increased from $1,685 in FY 2022 to $2,086 in FY 2023 based on FY
2021 actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the
sick leave over the cap to vacation or be paid out.
6. Holiday Pay decreased from $30,440 in FY 2022 to $27,738 in FY 2023. This decrease is due to
a calculation correction in FY 2023.
Supplies & Services
7. Office Equipment Rental increased from $11,628 in FY 2022 to $11,977 in FY 2023 based on
estimated cost. This line item represents the costs for the rental of the T-1 line provided by the
state through the National Crime Information Center/lowa Computer (NCIC). The direct line
provides the City with access to the computer system for law enforcement related items such as
but limited to wanted/missing person, vehicle registrations, driver's licenses, and other law
enforcement information from lowa and nationally.
-18-
8. Software License is increased from $15,488 in FY 2022 to $27,488 in FY 2023. This includes
an annual cost of NCIC ($1,260), Medical Priority PROQA($11,290), Milestone ($1,335), Criti-
Call ($1,150), PageGate ($345), and GoToMyPC ($108).
9. Education and Training is unchanged from $9,340 in FY 2022 to $9,340 in FY 2023. This line
item represents the cost of required emergency response training.
10. Conferences is unchanged from $9,025 in FY 2022 to $9,025 in FY 2023 .A portion of this line
item is for attendance at the Race in the Heartland Conference ($300) and includes regional and
national conferences for the Association of Public-Safety Communications Officials-
International, Sungard training for the public safety software. The Growing Sustainable
Conference was added in FY 2023 ($725).
11. Telephone decreased from $6,677 in FY 2022 to $6,543 in FY 2023 based on FY 2021 actual.
Most of this line item is reimbursed by the Public Safety Committee which is funded by 911
surcharge funds.
12. Printing & Binding decreased from $5,376 in FY 2022 to $4,376 in FY 2023 based FY 2021
budget $4,290 and an increase of 2%. This line item includes the Cities directories, EMD charts,
and promotional handout items.
13. Equipment Maintenance Contracts decreased from $4,386 in FY 2022 to 3,454 in FY 2023. This
is based on an anticipated (21)% increase in contract rates.
14. General Liability Insurance increased from $7,453 in FY 2022 to $9,853 in FY 2023. This
includes an increase of 32% based on information received from lowa Communities Assurance
Pool (ICAP).
Machinery & Equipment
15. Equipment replacement items at the maintenance level include ($1,000):
Emergency Communications Equipment
Floor Mats (2) 300
Smart Phone (2) 700
Total Equipment $ 1,000
Debt Service
16. FY 2023 annual debt service is as follows ($14,714):
Final Call
Amount Debt Series Payment Source Purpose Payment Date
$ 14,714 2019C G.O. Sales Tax 20% Tower Relocation 2027 2027
$ 14,714 Total Emergency Communications Annual Debt Service
-19-
Revenue
17. The Joint Communications Payment represents the amount Dubuque County pays for the
support of the 911 center. It is 1/3 of the total operating estimate for FY 2023 of$589,281 (FY
2022 was $557,814). As the expenses increase or decrease, so does the County's share.
-20-
EMERGENCY COMMUNICATIONS
Ensure the appropriate response is dispatched that meets or exceeds the expectations
and needs of the public that is requesting service through effective and efficient dispatching of
emergency personnel to the scene.
City 1111ar��ger's
O�f i ee
Er�erger�cy
Carr�rr�unicativns
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People Planning
The Emergency The Communications Center works
Communications Center works with different agencies in the
with citizens and emergency Dubuque area to ensure that all
responders to ensure the needs emergency needs are provided
of the community are met. when requested by citizens and
visitors of Dubuque.
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Partnerships
The Emergency Communications Department partners with many City, County, and State
departments as well as 11 non-profits and organizations throughout the City and County to
provide quality services that are consistent with the City Council goals and priorities.
-21-
EMERGENCY COMMUNICATIONS
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 19.28 19.28 19.53
Debt and Resources
$1,200,000 $1,100,054 $1,105,898
$996,150
$1,000,000
$800,000
$600,000 $524,621 $560,524 $595,752
$400,000
$200,000
$0
Operating Revenue Property Tax Support
� FY 2021 FY 2022 FY 2023
The Emergency Communication Department is supported by 19.53 full-time equivalent employees,
which accounts for 93.73% of the department expense as seen below. Overall, the department's
expenses are expected to increase by 2.40% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$1,462,941
Employee Expense $1,580,122
$54,040
Supplies and Services $79,856
$91,829
$3,790
Machinery and Equipment $600
$1,000
$0 $500,000 $1,000,000 $1,500,000
FY 2021 FY 2022 � FY 2023
-22-
EMERGENCY COMMUNICATIONS
Mission & Services
The Emergency Communications Center employees are the first of the first responders. We are
committed to answering all 9-1-1 and non-emergency calls with professionalism, integrity and
compassion while efficiently dispatching police, fire and emergency medical services. Customer service
is essential to our success, so we treat each caller with empathy and respect. Dedicated and highly
trained professionals routinely offer life-saving medical instructions in addition to providing accurate
public safety information. The Emergency Communications Center is also the after hours answering
point for most city services. The Communications Center is responsible for all the 911 phone and radio
equipment used in Dubuque County. Service is provided 24/7.
Emergency Communications Position Summary
FY 2023
Emergency Communications Manager 1.00
Lead Public Safety Dispatcher 4.00
Public Safety Dispatcher- FT 11.00
Public Safety Dispatcher- PT 2.80
Records Clerk- PT 0.73
Total Full-Time Equivalent Employees 19.53
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure KPI Tar et FY 2020 FY 2021 FY 2022 Performance
� � g Actual Actual Estimated Indicator
1 Activity Objective: Provide expedient and effective handling of emergency calls.
% of phone calls answered in 10 �
seconds or less (National Average is 98% 96% 94°/o 96%
90%)
# of total phone calls handled by the >170,000 163,836 160,250 165,000 �
Dubuque Communications Center
2 Activity Objective: Provide education and outreach to the public to ensure appropriate use
of 911.
# of schools presented to in Dubuque 24 24 8 0 ���
City/County
# of students reached through 1,200 1,113 415 0 ���
classroom presentations
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-23-
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-24-
Recommended Operating Revenue Budget - Department Total
12-EMERGENCY COMMUNICATIONS
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 46120 COUNTY PAYMENT-JT COMM 555,163 518,151 557,814 589,281
46 LOCAL GRANT AND RElMBURSE-Total 555,163 518,151 557,814 589,281
100 51983 COPY FEES 2,710 2,710 2,710 2,710
51 CHARGES FOR SERVICES -Total � 2,710 2,710 2,710 2,710
100 53620 REIMBURSEMENTS-GENERAL 0 3,761 0 3,76L
53 MISCELLANEOUS -Total - 0 3,761 0 3,761
400 54210 GO BOND PROCEEDS 140,041 0 0 0
400 54220 BOND DISCOUNT 6,343 0 0 0
54 OTHER FINANCING SOURCES -Total ! 146,384 0 0 0
400 59,350 FR SALES TAX CONSTRUCTION 16,101 15,420 15,574 14,714
59 TRANSFER IN AND INTERNAL -Total � 16,101 15,420 15,574 14,714
EMERGENCY COMMUNICATIONS -Total 720,358 540,041 576,098 610,466
-25-
Recommended Operating Expenditure Budget - Department Total
12-EMERGENCY COMMUNICATIONS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEF.S 836,601 827,102 909,417 964,128
100 61020 PART-T1ME EMPLOYEES 206,542 187,026 216,995 175,844
100 61050 OVERTIME PAY 7,652 25,363 13,291 20,000
100 61070 HOLIDAY PAY 21,074 22,395 30,440 27,738
100 61083 COVIDI9 EMP NON-WORK 7,373 0 0 0
100 61084 ISOLATION ORDER 0 9,057 0 0
100 61085 SELF QUARANTINE HEALTH 2,418 3,077 0 0
100 61086 SYMPTOMS SEEK DIAGNOSIS 2,082 250 0 0
100 61091 SICK LEAVE PAYOFF 1,087 406 0 0
100 61092 VACATION PAYOFF 0 481 0 0
100 61095 PARENTAL LEAVE 7,256 16,003 0 0
100 61096 50%SICK LEAVE PAYOUT 1,685 2,086 1,685 2,086
100 61310 IPERS 102,982 102,888 109,616 111,137
100 61320 SOCIAL SECURITY 78,713 79,031 88,627 89,291
100 61410 HEALTH INSURANCE 157,230 184,132 206,424 214,773
100 61415 WORKMENS'COMPENSATION 2,809 2,929 2,329 2,296
100 61416 LIFE INSURANCE 667 686 898 898
100 61651 MEALS NO OVERNIGHT 102 30 0 30
100 61660 EMPLOYEE PHYSICALS 267 0 400 600
61-WAGES AND BENEFIT5 1,436,539 1,462,941 1,580,122 1,608,821
100 62010 OFFICE SUPPLIES 658 696 1,500 696
100 62030 POSTAGE AND SHIPPING 0 14 0 14
100 62061 DP EQUIP.MAINT CONTRACTS 2,581 4,386 4,386 3,454
100 62070 OFFICE EQUIP RENTAL 10,848 11,880 11,628 ll,977
100 62090 PRINTING&BINDING 5,271 0 5,376 4,376
100 62110 COPYING/REPRODUCTION 2,221 1,790 870 1,627
100 62130 LEGAL NOTICES&ADS 1,091 350 794 350
100 62208 GENERAL LIABILITY INSURAN 7,219 7,032 7,453 9,853
100 62310 TRAVEL-CONFERENCES 2,054 0 9,025 9,025
100 62320 TRAVEL-CITY BUSINESS 714 0 3,225 3,225
100 62340 MTLEAGE/LOCAL TRANSP 204 126 472 472
100 62360 EDUCATION&TRAINING 8,368 6,073 9,340 9,340
100 62421 TELEPHONE 6,677 7,140 6,677 6,543
100 62431 PROPERTY MAINTENANCE 202 1,282 300 0
100 62436 RENTAL OF SPACE 585 488 780 423
100 62663 SOFTWARE LICENSE EXP 5,352 12,278 15,488 27,488
100 62667 DATA SERVICES 282 506 142 466
400 62713 LEGAL SERVICES 310 0 0 0
100 62716 CONSULTANT SERVICES 0 0 2,400 2,500
400 62731 MISCELLANEOUS SERVICES 854 0 0 0
62-SUPPLIES AND SERVICES 55,491 54,040 79,856 91,829
400 62724 BOND PAYING AGENT FEE 67 0 0 0
627-CONTRACTUAL SERVICES 67 0 0 0
100 71120 PERIPHERALS,COMPUTER 0 2,480 0 0
100 71211 DESKS/CHAIRS 0 0 600 300
-26-
Recommended Operating Expenditure Budget - Department Total
12-EMERGENCY COMMUNICATIONS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 72418 TELEPHONERELATED 50 1,310 0 700
71-EQUIPMENT 50 3,790 600 1,000
400 741ll PRINCIPAL PAYMENT 156,977 11,511 12,011 11,511
400 74112 INTEREST PAYMENT 4,277 3,909 3,563 3,203
74-DEBT SERVICE 161,254 15,420 15,574 14,714
12-EMERGENCY COMMUNICATIONS TOTAL 1,653,401 1,536,192 1,676,152 1,716,364
-2�-
Recommended Expenditure Budget Report by Activity & Funding Source
l2-EMERGENCY COMMUNICATIONS
EMERGENCY COMM.CENTER - 12100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 3,790 600 1,000
SUPPLIES AND SERVICES 54,040 79,856 91,829
WAGES AND BENEFITS 1,462,941 1,580,122 1,608,821
EMERGENCY COMM.CENTER 1,520,772 1,660,578 1,701,650
DEBT SERVICE - 12400
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES — — —
DEBT SERVICE 15,420 15,574 14,714
SUPPLIES AND SERVICES —
DEBT SERVICE 15,420 15,574 14,714
EMERGENCY COMMUNICATIONS TOTAL $1,536,192 $1,676,152 $1,716,364
-2$-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
12 EMERGENCY COMMUNICATION DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 6600 GE-36 COMMUNICATIONS MANAGER 1.00 $ 91,920 1.00 $ 93,398 1.00 $ 94,164
100 6575 GE-30 LEAD DISPATCHER 4.00 $266,185 4.00 $248,424 4.00 $ 251,135
100 6500 0E-09 PUBLIC SAFETY DISPATCHER 10.00 $553,453 10.00 $561,991 11.00 $ 615,825
TOTAL FULL TIME EMPLOYEES 15.00 $911,558 15.00 $903,813 16.00 $ 961,124
61020 Part Time Employee Expense
100 6500 0E-09 PUBLIC SAFETY DISPATCHER 3.55 $182,127 3.55 $184,463 2.80 $ 146,316
100 NA-48 RECORDS CLERK 0.73 $ 32,047 0.73 $ 32,532 0.73 $ 32,532
TOTAL PART TIME EMPLOYEES 4.28 $214,174 4.28 $216,995 3.53 $ 178,848
TOTAL EMERG.COMM. DIVISION 19.28 $1,125,732 19.28 $1,120,808 19.53 $ 1,139,972
-29-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Emergency Comm.Center-FT
COMMUNICATIONS
10012100 61010 100 6600 GE-36 MANAGER 1.00 $ 91,920 1.00 $ 93,398 1.00 $ 94,164
10012100 61010 100 6575 GE-30 LEAD DISPATCHER 4.00 $266,185 4.00 $ 248,424 4.00 $ 251,135
10012100 61010 100 6500 0E-09 PUBLIC SAFETY DISPATCHER 10.00 $553,453 10.00 $ 561,991 11.00 $ 615,825
Total 15.00 $911,558 15.00 $ 903,813 16.00 $ 961,124
Emergency Comm.Center-PT
10012100 61020 100 6500 0E-09 PUBLIC SAFETY DISPATCHER 3.55 $182,127 3.55 $ 184,463 2.80 $ 146,316
10012100 61020 100 4218 NA-48 RECORDS CLERK 0.73 $ 32,047 0.73 $ 32,532 0.73 $ 32,532
Total 4.28 $214,174 4.28 $ 216,995 3.53 $ 178,848
TOTAL EMERGENCY COMMUNICATION DEPARTMENT 19.28 $1,125,732 19.28 $ 1,120,808 19.53 $ 1,139,972
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Police
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POLICE DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 12,769,859 14,421,028 14,701,142 1.9 %
Supplies and Services 1,279,632 1,883,124 1,601,604 (14.9)%
Machinery and Equipment 694,071 491,267 875,683 78.2 %
Debt Service 306,477 59,609 56,456 (5.3)%
Total Expenses 15,050,039 16,855,028 17,234,885 2.3 %
Resources
Operating Revenue 1,331,797 1,550,869 1,710,396 10.3 %
DRA Gaming for Debt Abatement 296,477 59,609 56,456 (5.3)%
Canine & 1948 Stylemaster Trust 0 5,000 5,000 — %
Total Resources 1,628,274 1,615,478 1,771,852 9.7 %
PropertyTaxSupport 13,421,765 15,239,550 15,463,033 223,483
Percent Increase (Decrease) 1.5 %
Personnel -Authorized FTE 121.56 122.56 124.75
Improvement Package SummarX
1 of 4
This improvement request is to outfit all sworn officers with tasers. As a result of the May 2020 Black
Lives Matter City Council work sessions, the department began looking at less-lethal options.
Currently the department has two less lethal options carried by officers on their person; pepper spray
and baton. Both options require the officer to be close to the offender, thus increasing the likelihood of
injury to both the officer and offender. Also, due to differing physical reactions/attributes, neither option
may work resulting in the officer potentially using a deadly force option. Taser is a widely used
Conducted Electrical Weapon/Conducted Energy Device. The device uses electricity to stun and
temporarily disable resistive suspects by causing involuntary muscle contractions. Studies have shown
that a suspect injury is reduced by 65 to 90 percent. A taser allows officers a less lethal option, not
currently available to officers, which falls on the use of force continuum between hands on, pepper
spray, and firearms. By providing this option, officers may not need to use deadly force with another
option. The proposal is to outfit all sworn officers with tasers. This would be a five year contract with
option to upgrade equipment with total cost $378,800. The first year is $77,960. Next 4 years the
recurring cost would be $75,210. Taser is the only company currently making this type of device. This
request supports the City Council goal of Vibrant Community: Re-imagining Police.
Related Cost: $ 77,960 Tax Funds Recurring Recommend -Yes
Net Cost: $ 77,960
Property Tax Impact: $ 0.0307 0.32%
Activity: Police Patrol
-33-
2 of 4
This improvement request is for an integrated body and car camera system with web-based storage. In
FY23, the Department has budgeted for body camera and in-car camera replacement. Cameras have
proved instrumental in providing evidence in criminal cases, and in allegations of officer misconduct.
The departments' in-car cameras were purchased a few years before the body cameras. Technology
has changed immensely since the purchase of both systems to include data storage and retrieval.
Currently the systems are from the same company but are stand alone and do not integrate. The
technology is outdated, unsupported, and labor intensive. The Department is looking at systems that
integrate both body camera and car cameras. Additionally, we are looking at a web-based storage
system that will allow for less staff time, reduce the physical storage space (we currently must burn
CD's for each case), and allow for access to attorney's without having to spend staff time burning CD's.
This is a joint project with the Dubuque County Sheriff's Office, who share the current equipment that
includes server's and CD burners. This will be 5 year contract with the company replacing the BWC's
in 3 years as part of the contract. BWC and car cameras are critical to law enforcement transparency
with the public, officer accountability, and accurate reporting. This request supports the City Council
goal of Vibrant Community: Re-imagine Policing.
Related Cost: $ 131,400 Tax Funds Recurring Recommend -Yes
Net Cost: $ 131,400
Property Tax Impact: $ 0.0517 0.53%
Activity: Police Patrol
3 of 4
This improvement request is to improve the negotiating throw phone to a smartphone and app that will
go directly to the negotiator and other officers at the scene. The cost will be for one smartphone (throw
phone) that will be compatible with the officers' smartphones. This is a valuable tool, when attempting to
deescalate situations as communication is key to deescalation. This request supports the City Council
goal of Vibrant Community: Re-imagining Policing.
Related Cost: $ 3,000 Tax Funds Recurring Recommend -Yes
Net Cost: $ 3,000
Property Tax Impact: $ 0.0012 0.01%
Activity: Police Patrol
4 of 4
This improvement request is for hard drive storage. The current hard drive is at the end of it's life
expectancy, due to being outdated technology and running out of storage. This is to match current
Citywide storage. This request supports the City Council goal of High Performance City Organization.
Related Cost: $ 150,000 Tax Funds Non-Recurring Recommend -Yes
Net Cost: $ 150,000
PropertyTax Impact: $ 0.059 0.61%
Activity: Administration
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Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. Fire and Police Retirement rates in FY 2023 decreased from 26.18% to 23.90°/o or a decrease
of(8.71)%; a savings of$142,354. The history of the change in rates is as follows:
Previous
Fiscal Year Rate New Rate % Change $ Change
2013 24.76 % 26.12 % 5.49% $ 99,325
2014 26.12 % 30.12 % +15.31% $ 299,175
2015 30.12 % 30.41 % +0.96% $ 180,505
2016 30.41 % 27.77 % -8.68% $ -191,341
2017 27.77 % 25.92 % -6.66% $ -148,288
2018 25.92 % 25.68 % -0.93% $ -19,457
2019 25.68 % 26.02 % 1.32% $ 160,410
2020 � 26.02 % 24.41 % -6.19% $ 69,279
2021 24.41 % 25.31 % 3.69% $ 148,555
2022 25.31 % 26.18 % +3.44% $ 150,262
2023 26.18 % 23.90 % -8.71% $ -142,354
4. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in
FY 2023 per month per contract which results in an annual cost increase of$66,288 or 3.00°/o.
5. Police Injuries decreased from $81,438 in FY 2022 to $26,457 in FY 2023 based on a five year
average of actual expenditures.
6. Overtime decreased from $165,914 in FY 2022 to $148,355 in FY 2023. FY 2021 actual was
$190,381. The decrease is due to the reduction of grants for alcohol compliance and alcohol OT,
and the resulting less overtime performed for those activities.
7. Reimbursable Overtime decreased from $249,101 in FY 2022 to $155,646 in FY 2023. FY 2021
actual was $211,499. This line item is the reimbursed overtime for privately sponsored events
covered by the police department that are directly reimbursed by private entities. It is
decreasing due to the closing of the Greyhound Park.
8. Holiday Pay increased from $455,615 in FY 2022 to $500,559 in FY 2023. FY 2021 actual was
$368,307. This line item fluctuates depending on what weekday the holidays fall on.
9. Five-Year Retiree Sick leave payout increased from $61,303 in FY 2022 to $86,197 in FY 2023.
-35-
10. 50% Sick leave payout increased from $19,119 in FY 2022 to $42,736 in FY 2023 based on FY
2021 actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the
sick leave to be paid out.
11. Insurance Premiums increased from $54,125 in FY 2022 to $72,430 in FY 2023. This line item is
the Police stop loss insurance premium which is an ineligible expense under the worker's
compensation reserve. Insurance rates have risen for both Police and Fire due to instability in
the social climate across the country. Insurance providers have determined that there is
additional risk in insuring these positions.
12. The Fiscal Year 2020 budget approved an improvement level decision package to provide
funding for the expansion of the Dubuque Police Department School Resource Officer (SRO)
Program. To spread the expenses over time, three SRO's were to have been added over three
consecutive years: Fiscal Year 2020, Fiscal Year 2021, and Fiscal Year 2022 budget. However,
the expansion was frozen in FY21 due to the pandemic causing the final position to be added in
FY23 instead of FY22 as originally planned.
Even with the frozen position, the Dubuque Community School District (DCSD) will still gradually
pay 50% of the salary of the existing SRO Lieutenant, and the DARE Officer. This DCSD
payment will be implemented in increments of 45% of 50% reimbursement in year 1, or Fiscal
Year 20, 75% of 50% reimbursement in year 2, or Fiscal Year 21, and 100% of 50%
reimbursement in year 3, or Fiscal Year 22.
Supplies & Services
13. Education and Training is increased from $225,422 in FY 2022 to $277,422 in FY 2023.This line
item includes mandatory and required training which fluctuates annually and is dependent on
certifications, promotions, and retirements. In FY 2023, the number of new police officers
estimated to be sent to the law enforcement academy is twelve at a total cost of$154,800;
drone operator testing and certification which occurs every two years is due again in FY24 at an
estimated cost of$3,000 based on FY2019 costs of$500 per person with six operators;
additional instructors certifications needed for Glock Armorer, Field Sobriety, and Shotgun
Armorer, $5,207 and adding PoliceOne virtual training, $6,313 which was previously funded
through a JAG grant.
14. Data Processing Equipment Maintenance Contracts decreased from $66,875 in FY 2022 to
$60,912 in FY 2023 based on software and the number of licenses allocated to the Police
Department.
15. Police Liability Insurance increased from $54,437 in FY 2022 to $74,427 in FY 2023 based on
FY 2022 actual plus 37%.
16. Property Maintenance decreased from $457,664 in FY 2022 to $230,174 in FY 2023. This
amount is based on historical actual amounts less one-time repairs. FY 2022 amount included
a boiler replacement for$37,153, DLEC lighting replacement for$103,127, three office
remodels for$7,940, and a roof replacement for$51,275. FY 2023 includes a computer room
for $2,977.
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17. Motor Vehicle Fuel is increased from $108,019 in FY 2022 to $118,821 in FY 2023. FY 2021
actual was $103,858.
18. Motor Vehicle Maintenance decreased from $126,973 in FY 2022 to $126,256 in FY 2023. FY
2021 actual was $123,780.
19. Software License Expense decreased from $202,932 in FY 2022 to $189,372 in FY 2023. This
line item represents Public Safety Software $139,157, Smart 911 software $8,150, Criminal
Investigation software $4,983, and Patrol software $37,082.
20. Programming increased from $117,742 in FY 2022 to $135,625 in FY 2023, based on FY 2021
budget plus 4%. This line item represents the recharge of Information Services staff time related
to the maintenance of software.
21. Ammunition is unchanged from $47,344 in FY 2022 to $47,344 in FY 2023 based on FY 2021
actual. This line item represents the cost of all ammunition for training and on duty use.
22. Pay to Other Agency is increased from $61,328 in FY 2022 to $63,357 in FY 2023. This line item
represents one-third share of the Drug Task Force office expense, fifty percent share of the
Dubuque Drug Task Force Coordinator position, and annual continuation fees for accreditation.
This is based on a 3.25°/o increase in employee expense wage package.
23. General Liability Insurance decreased from $84,149 in FY 2022 to $44,288 in FY 2023. The
decrease was due to an error in budgeting in FY2022 where the amount for police liability was
included twice as part of the general liability.
24. Telephone increased from $40,236 in FY 2022 to $41,463 in FY 2023, based on FY 2022
budget plus 3°/a
Machinery & Equipment
25. Equipment replacement items include ($875,683):
Police Equipment Replacements
Administration
Smartphone (2) and Cellphones (2) $ 361
Staff Services
Office Furniture $ 5,483
Automatic External Defibrillator $ 4,613
Police Barricades $ 120,000
Police Traininq
File Cabinets (2) $ 872
Video Equipment $ 1,025
Criminal Investigation
Vehicle Accessories $ 1,854
Bicycles and Equipment $ 1,977
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Police Equipment Replacements �
Community Oriented Police
Community Oriented Police Vehicle (2) - $ 31,576
Bicycle/Bag/Carrier/Lighting (1) $ 1,691
Vehicle Accessories (2) $ 8,500
Patrol
Patrol Vehicles $ 178,060
Vehicle Accessories $ 43,560
Aux Emergency Lights $ 2,387
Red Light Visibar $ 11,785
Handheld/Moving Radar $ 4,224
Body Armor and Tac Vests $ 11,550
Alcosensor $ 1,026
Weapon Replacements $ 103,943
Bar Code Scanners $ 4,389
Police Canine $ 15,300
Gas Masks $ 1,795
K9 - Equipment $ 5,697
Riot Helmets and Shields $ 459
Shooting Ears and Glass $ 1,025
GPS $ 615
Traffic Monitor Batteries Equipment $ 1,795
ASP/Carrier $ 3,060
Handheld Radio & Batteries $ 14,355
Automatic External Defibrillator $ 9,834
Vehicle Camera Systems & Body Worn Cameras $ 131,400
Cell Phones/Accessories $ 1,472
Recommended Improvement Packages $ 150,000
Total Equipment $ 875,683
Debt Service
26. In FY 2023 annual debt service payments on GO Bonds issued for Police software replacement
is $56,456.
Final Call
Amount Debt Series Payment Source Purpose Payment Date
$ 38,556 2021A G.O. General Fund Software 2022 2028
$ 17,900 2021A G.O. General Fund Software 2030 2028
$ 56,456 Total Police Annual Debt Service
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Revenue
27. Reimbursements from Dubuque Community Schools unchanged from $486,413 in FY 2022 to
$486,413 in FY 2023. Reimbursements normally include shared cost for five School Resource
Officers (SRO) and the Drug Abuse Resistance Education (DARE) program.Additionally,
reimbursements include support costs for the expansion of the School Resource Officer
program which is being implemented over a three year period. The decrease is due to being
short a couple of SROs, so budget is based on FY21 actual.
28. Dubuque County Sheriff's Department reimbursement decreased from $289,502 in FY 2022 to
$254,463 in FY 2023. Reimbursements include sharing the cost of six employees, computer
system maintenance, and the DARE program, and is based on the county's FY 2023 budget.
29. Racing Association Revenue decreased from $96,884 in FY 2022 to $0 in FY 2023 based on FY
2021 . lowa Greyhound Association will stop related operations in May 2022.
30. State and Federal Pass-Through to the State grants decreased from $100,130 in FY 2022 to
$76,887 in FY 2023. FY 2023 grant revenue will support Narcotics Investigation $31,650, Drug
Task Force Grant $30,813, Domestic Abuse Grant $938,Alcohol/Tobacco compliance programs
$75, Meth Hots Spots program $1,598, and $3,360 to support the Jail Diversion Program. It also
includes a Police Traffic Service Grant of$8,453, which decreased from the prior year since the
funds did not all get used.
31. lowa District Court Fines decreased from $280,045 in FY 2022 to $240,771 in FY 2023. FY
2021 actual was $240,771.
-39-
DUBUQUE POLICE DEPARTMENT
The Mission of the Dubuque Police Department is to provide a safe and secure environment for
citizens, visitors and guests so they can experience a stable, thriving community free of danger, injury
or threat of harm.
Organizational Chart
Chief of
Police
Assistant Con£dential
Chief of Account
Poliee Clerk
� � = -
Captain's& Captain Captain Captain Captain [aptain
Lieutenants
Corporals PIOICrime CI� Training Corporal
&Oificers prevention LT Lieutenant Lieutenant &Officers
SRO LT DDTF Corporals
Lieutenant &Dfficers
Corporals Corporals Civilian
80fficers &Officers Staff
SUCCESS IS ABOUT PEOPLE, PLANNING, AND PARTNERSHIPS
LEADING TO OUTCOMES
People
The Dubuque Police Department offers seven opportunities for the community to become involved in policing:
Auxiliary Police, Citizen's Police Academy, Youth Academy, School Resource Officers, Social Media Outreach,
Dubuque Police Ride Along Program, and Police Explorer Program.
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Partnerships Planning
The Dubuque Police Department The Dubuque Police Department
utilizes partnerships with other supports the City Council Goal of
federal, local, and state entities, Vibrant Community: Healthy and Safe
private organizations and individuals by working with all City Departments
to support the City Council Goal of and community partners to ensure
Livable Neighborhoods. professional police service.
-40-
DUBUQUE POLICE DEPARTMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 121.56 122.56 124.75
Revenue and Property Tax Support
$20,000,000
$15,239,550
$15,000,000
$15,463,033
$13,421,765
$10,000,000
$5,000,000
$1,550,869
�� 1 710 396
Operating Revenue Property Tax
Support
� FY 2021 FY 2022 FY 2023
The Police Department is supported by 124.75 full-time equivalent employees, which accounts for
85.30% of the department expense as seen below. Overall, the department's expenses are expected to
increase by 2.25% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$12,769,859
Employee Expense $14,421,0
$14,701,1
T $1,279,632
Supplies and Services $1,883,124
$1,601,604
$694,071
Machinery and Equipment $491,267
$875,683
$306,477
Debt Service $59,609
$56,456
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FY 2021 FY 2022 � FY 2023
-41-
DUBUQUE POLICE DEPARTMENT
�m�nistration
Overview
The Police Department is responsible for providing community service and protection, creating a safe
and secure environment for the citizens we serve. It also provides for maintenance, equipment,
materials, supplies and repairs necessary for the operation of the department at the Dubuque Law
Enforcement Center; as well as completing all requirements to maintain our status as an accredited law
enforcement agency. Service is provided 24/7. Police Administration oversees the following divisions
within the department: Community Oriented Policing, Criminal Investigation, Patrol, Staff Services,
Special Units and Professional Standards. Staff Services encompasses Records and Identification and
Training activities.
Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $750,235 $1,218,717 $968,983
Resources $8,969 $1,850 $8,969
Administration Position Summary
FY 2023
Police Chief 1.00
Assistant Police Chief 1.00
Account Clerk Confident 1.00
Total FT Equivalent Employees 3.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Encourage all to feel safe in the community by providing expedient and efficient
customer service and staffing and training quality, diverse applicants.
#of calls for service handled per fiscal 55,000 55,695 53,445 55,000 �
year
#of officer applicants received & hired per 100 (5) 105 (5) 120 (8) 130 (8) �
calendar year
-42-
DUBUQUE POLICE DEPARTMENT
Community Oriented Policing
Mission & Services
Community Oriented Policing promotes positive relationships between police and community,
establishing a problem solving philosophy by addressing the causes of crime and encourages long-term
innovative problem solving, and improving law enforcement-community partnerships with better quality
communication. This activity enhances police services by shifting the focus of police work from
responding to individual incidents to addressing problems identified by the community and emphasizing
the use of problem-solving approaches to supplement traditional law enforcement. This is demonstrated
by involvement with the City of Dubuque Housing Department, School Resource Officers, Public
Information, and involvement with landlords and neighborhood associations.
Community Oriented Policing Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $ 1,488,422 $ 1,794,339 $ 1,779,754
Resources $ 311,203 $ 512,833 $ 528,933
Community Oriented Policing Position Summary
FY 2023
Police Ca tain 1.00
Police Lieutenant 2.00
Police Corporal 3.00
DARE Police Officer 1.00
School Resource Officer 5.00
Police Officer 2.00
Total FT E uivalent Em lo ees 14.00
Performance Measures
City Council Goal: Partnership for a Better Dubuque
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Public—Police engagement through neighborhood associations, landlord
associations, and other community-based groups.
#of background checks performed for 6,000 6,348 5,956 6,000 �
landlords*
#of Facebook followers 15,000 11,646 13,823 14,000 ���
*The diminished number of checks can be attributed to COVID
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-43-
DUBUQUE POLICE DEPARTMENT
Mission & Services
The Criminal Investigation Division (CID) conducts in-depth investigations into major crimes that occur,
including death investigations, sexual abuse, robbery, arson, child abuse, dependent adult abuse,
kidnapping, serious assault, major financial crime and computer related crimes. CID is also assigned
staff who work primarily in narcotics enforcement and are assigned to the Dubuque Drug Task Force
(DDTF).
Criminal Investigation Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,635,973 $1,776,582 $1,808,572
Resources $40,338 $73,577 $71,151
Criminal Investigation Position Summary
FY 2023
Police Captain 1.00
Police Lieutenant 2.00
Police Corporal 4.00
Patrol Officer 6.00
Total FT Equivalent Employees 13.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure(KPI) Target CY18 CY19 CY20 Performance
Actual Actual Estimate Indicator
� Activity Objective: Provide a safer community by deterring crime, providing advice on criminal
investigations, and supporting the Drug Task Force and local Opioid responses.
Total pounds of prescription drugs 1,400 1,301 1,200 800 � �
received through drug take-back events
Total pounds of prescription sharps 300 219 200 350 �
received through drug take-back events
CY20 Estimate reflects actual numbers. Normally two events are held,one in Spring,and one in Fall. Due to COVID,the Spring event was
not held. One event was held October 24,2020 and the numbers reflect that single event. No others are planned for the remainder of the
year.
-44-
DUBUQUE POLICE DEPARTMENT
Patrol
Mission & Services
Prevent and control conduct threatening to life, property and public order by responding to reports of
crimes, accidents and other emergencies, identifying criminal activity and hazardous conditions, and
taking appropriate action.
Patrol Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $9,066,551 $9,758,028 $10,133,874
Resources $658,000 $579,682 $764,928
Patrol Position Summary
FY 2023
Police Captain 3.00
Police Lieutenant 8.00
Police Corporal 5.00
Patrol Officer 60.00
Total FT Equivalent Employees 76.00
Performance Measures
City Council Goal: Vibrant Community, Healthy and Safe
Performance Measure(KPI) Target CY 2018 CY 2019 CY 2020 Performance
Estimate Indicator
1 Activity Objective: Ensure a safe and secure community environment.
Community Conditions:Dubuque is a Safe 75% 64% N/A 68% ���
Place to Live*
#of Part I Crimes Against Persons <200 190 190 200 �
#of Part I Property Crimes <2,000 1,543 1,319 1,600 ���
*Based on bi-annual GDDC survey
-45-
DUBUQUE POLICE DEPARTMENT
Staff Services
Mission & Services
Staff Services encompasses several activities. One supervisor with the rank of Captain oversees Staff
Services, Training, and Records and Identification. Daily operations include providing clerical support to
all divisions, training, Traffic Unit,Accreditation and maintaining official records of the police
department.
Staff Services Funding Summary
FY 2021 FY 2023
Actual FY 2022 Budget Requested
Expenditures $1,779,832 $2,182,423 $2,458,780
Resources $280,224 $322,957 $303,351
Staff Services Position Summary
FY 2023
Police Captain 2.00
Police Corporal -Staff Services 1.00
Police Corporal -Records 1.00
Police Lieutenant-Training 1.00
Patrol Officer 3.00
Law Enforcement Support Specialist 1.00
Records Supervisor 1.00
Records Clerk- FT 2.00
Records Clerk- PT 1.24
Secretary 1.00
Clerical Assistant 0.75
Community Resource Officer 2.76
Clerk Typist 1.00
Total FT Equivalent Employees 18.75
Performance Measures
City Council Goal: Vibrant Community, Healthy and Safe
Performance Measure(KPI) Target CY18 CY19 CY20 Performance
Actual Actual Actual Indicator
1 Activity Objective: Maintain the appropriate level of policy, personnel, and fleet to perform duties.
Maintain accreditation (compliance with all 100% �/ �/ �/ �
484 standards)
Traffic Contacts 8,500 8,479 7,925 6,800 � �
TrafficAccident Investigations < 3,000 2,590 2,861 1,330 � �
*Due to frozen positions, the Traffic Unit is currently disbanded.
-46-
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-47-
Recommended Operating Revenue Budget - Department Total
11-POLICE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42260 PFRMIT,MISC 0 0 50 0
42 LICENSES AND PERMITS -Total 0 0 50 0
100 43ll0 INVESTMENT EARNINGS 62 15 62 15
297 43ll0 INVESTMENT EARNINUS 147 65 147 65
100 43261 RACING ASSOCIATION 88,807 105,072 96,884 0
43 USE OF MONEY AND PROPERTY-Total 89,016 105,152 97,093 80
100 44125 FED AID-LAW ENFORCEMENT 21,316 27,583 20,000 27,583
100 44175 FEDERAL STIMULUS GRANTS 0 0 0 212,000
100 44177 FF,DF,RAL-CARES ACT 68,679 0 0 0
44 INTERGOVERMENTAL -Total � 89,995 27,583 20,000 239,583
100 45701 STATEGRANTS 4,950 75 4,138 75
100 45771 FED PASS THRU STATE GRANT G9,825 45,998 95,992 76,812
45 STATE GRANTS -Total 74,775 46,073 100,130 76,887
100 46205 COUNTY SHARE 229,516 215,336 289,502 254,463
:
46 LOCAL GRANT AND REIMBURSE-Total 229,516 215,336 289,502 254,463
100 51215 LATE PAYMENT PENALTY 3,155 11,584 4,500 11,584
100 51901 POLICF.ACCIDF,NT RF,PORTS 31,980 33,720 33,289 33,720
100 51902 CRIMINAL BACKGROUND CHECK 320 20 320 20
51 CHARGES FOR SERVICES -Total 35,455 45,324 38,109 45,324
100 53102 PRIVATE PARTICIPANT 350,467 381,709 557,585 583,439
297 53102 PRIVATE PARTICIPANT 3,655 605 8,320 605
100 53201 REFLTNDS 637 2,544 0 2,544
100 53402 PARKING TICKET FINES 20,000 20,000 20,000 20,000
100 53403 IA DISTRICT COURT FINES 249,586 240,771 280,045 240,771
100 53404 ADMIN.PENALTY 8,340 5,040 9,845 5,040
100 53405 CIGARETTE PENALTIES 1,250 0 1,250 0
100 53605 MISCELLANEOUS REVENUE 1,965 1,991 4,000 1,992
100 53610 INSURANCE CLAIMS 19,422 87,209 0 87,209
100 53615 DAMAGE CLAIMS 6,498 990 1,500 990
100 53620 REIMBURSEMENTS-GENERAL 161,211 103,935 7A,606 103,935
100 53646 LTNCLAiMED PROPERTY 3,301 2,962 3,301 2,962
53 MISCELLANEOUS -Total 826,332 847,756 964,452 1,049,487
100 54107 V6HICL6 SALF,S 38,707 45,242 50,000 45,242
400 54210 GO BOND PROCEEDS 0 235,600 0 0
54 OTHER FINANCING SOURCES -Total 38,707 280,842 50,000 45,242
400 59100 FR GENERAL 62,021 60,877 59,609 56,456
59 TRANSFER IN AND INTERNAL -Total � 62,021 60,877 59,609 56,456
POLICE DEPARTMENT -Total 1,445,818 1,628,945 1,618,945 1,767,522
-48-
Recommended Operating Expenditure Budget - Department Total
11-POLICE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 8,246,161 7,841,250 9,064,014 9,252,365
100 61020 PART-TIME EMPLOYEES 37,488 39,949 46,586 70,806
100 61030 SEASONAL EMPLOYEES 7,600 6,900 12,769 74,920
100 61050 OVERTIME PAY 149,255 190,381 165,914 148,355
100 61051 OVERTIME-REIMBURSABLE 290,213 211,499 249,101 155,646
100 61070 HOLIDAY PAY 388,517 368,307 455,615 500,559
100 61080 COVIDI9 EMP QUARANT/TREAT 2,383 0 0 0
100 61081 COVIDI9 SCHOOUDAYCARE CL 976 0 0 0
100 61083 COVIDI9 EMP NON-WORK 15,325 0 0 0
100 61085 SELF QUARANTINE HEALTH 2,440 0 0 0
100 61086 SYMPTOMS SEEK DIAGNOSIS 11,790 29,333 0 0
100 61087 CARETAKER FOR 1 OR 2 0 1,023 0 0
100 61090 WITNESS&JURY EXPENSES 20,814 17,677 21,438 18,252
100 61091 SICK LEAVE PAYOFF 70,918 84,989 61,303 86,197
100 61092 VACATION PAYOFF 19,544 28,405 0 0
100 61095 PARENTAL LEAVE 21,399 ll8,137 0 0
100 61096 50%SICK LEAVE PAYOUT 19,120 42,736 19,ll9 42,736
100 61310 IPERS 36,929 37,382 45,215 42,281
100 61320 SOCIAL SECURITY 150,835 147,076 166,535 172,888
100 61370 POLICE&FIRE RETIREMENT 2,074,707 2,019,542 2,347,180 2,348,268
100 61410 HEALTH INSURANCE 1,300,252 1,450,088 1,537,776 1,604,064
100 614ll INSURANCE PREMNM 18,514 49,418 54,125 72,430
100 61415 WORKMENS'COMPENSATION 1,003 1,028 795 736
100 61416 LIFE INSURANCE 5,024 4,844 5,036 5,520
100 61417 LTNEMPLOYMENT INSURANCE 0 (2,405) 0 0
100 61620 LTNIFORM ALLOWANCE 53,238 51,723 65,450 63,250
100 61651 MEALS NO OVERNIGHT 351 315 0 213
100 61660 EMPLOYEE PHYSICALS 893 0 0 0
100 61665 OTHER MEDICAL COSTS 2,305 16 7,559 4,018
100 61670 CIVIL SERVICE PHYSICALS 12,079 11,181 14,060 ll,181
100 61675 POLICE/FIRE INNRIES 95,500 19,064 81,438 26,457
61-WAGES AND BENEFITS 13,055,572 12,769,859 14,421,028 14,701,142
100 62010 OFFICE SUPPLIES 13,180 15,708 14,642 15,708
100 62011 LTNIFORM PURCHASES 16,397 20,138 19,250 20,138
100 62030 POSTAGE AND SHIPPING 4,573 5,787 4,219 5,903
100 62060 O/E MAINT CONTRACTS 32,508 3,825 42,169 6,166
100 62061 DP EQUIP.MAINT CONTRACTS 50,216 66,875 66,875 60,912
100 62090 PRINTING&BINDING 6,395 5,270 6,523 6,523
100 62110 COPYING/REPRODUCTION 8,415 6,489 7,790 6,489
100 62130 LEGAL NOTICES&ADS 6,165 1,254 6,165 1,254
100 62140 PROMOTION 432 275 299 299
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 2,056 2,904 2,097 2,962
100 62190 DUES&MEMBERSHIPS 1,925 2,010 2,478 2,055
100 62203 POLICE LIABILITY INS 48,649 49,488 54,437 74,427
100 62206 PROPERTY INSURANCE 2,995 0 1,015 1,053
100 62208 GENERAL LIABILITY INSURAN 25,888 28,297 84,149 44,288
100 62230 COURT COSTS&RECORD FEES 5,886 4,312 8,923 4,312
100 62310 TRAVEL-CONFERENCES 4,513 4ll 8,240 8,240
100 62320 TRAVEL-CiTY BUSINESS 226 921 972 862
-49-
Recommended Operating Expenditure Budget - Department Total
11-POLICE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62341 MEETiNG/WTTNESS/JURY EXP 562 275 500 406
100 62360 EDUCATION&TRAINING 144,185 102,832 225,422 277,422
100 62421 TELEPHONE 40,235 41,463 40,236 41,463
100 62424 RADIO/PAGER FEE 0 646 12,001 684
100 62431 PROPERTY MAINTENANCE 445,520 181,992 457,664 230,174
100 62436 RENTAL OF SPACE 20,295 18,821 25,488 18,821
100 625ll FUEL,MOTOR VEHICLE ll7,802 103,858 108,019 118,821
100 62521 MOTOR VEHICLE MAINT. 125,029 123,780 126,973 126,256
100 62522 VEHICLE MAINT.,ACCIDENT 16,039 0 14,297 6,318
100 62528 MOTOR VEH.MAINT.OUTSOUR 8,207 22,245 8,253 8,253
297 62528 MOTOR VEH.MAINT.OUTSOUR 3,034 0 5,000 5,000
100 62611 MACH/EQUIP MAINTENANCE 13,636 10,830 13,636 10,830
100 62647 AMMUNITION 47,344 40,422 47,344 47,344
100 62663 SOFTWARE LICENSE EXP 189,924 189,372 202,932 189,372
100 62666 CREDIT CARD CHARGE 461 84 1,694 84
100 62667 DATA SERVICES 2,699 2,780 2,610 2,781
100 62669 PROGRAMMING 115,409 117,742 117,742 135,625
100 62671 MISC.OPERATING SUPPLIES 0 0 900 0
100 62672 INVESTIGATION SUPPLIES 23,902 19,001 21,654 19,002
100 62678 EDUCATIONAL MATERIALS 7,006 5,827 13,419 5,827
100 62696 OUTSIDE COLLECTOR EXPENSE 13 0 13 0
100 62699 CASH SHORT AND OVER (10) 0 0 0
100 62717 CRIMINAL BACKGROiJND CHECK 38,830 32,173 45,756 32,173
400 62721 FINANCIAL CONSULTANT 0 425 0 0
100 62731 MISCELLANEOUS SERVICES 20 0 0 0
100 62761 PAY TO OTHER AGENCY 59,122 51,100 61,328 63,357
62-SUPPLIES AND SERVICES 1,649,683 1,279,632 1,883,124 1,601,604
100 71120 PERIPHERALS,COMPUTER (150) 556 0 0
100 71122 PRINTER 926 1,913 2,960 0
100 7ll26 HARDWARE 0 0 0 150,000
100 712ll DESKS/CHAIRS 6,020 1,126 5,000 5,483
100 71214 FILES 0 0 0 872
100 71310 AUTO/JEEP REPLACEMENT 139,425 476,499 252,608 209,636
100 71329 VEHICLE ACCESSORIES 10,404 61,777 68,000 53,914
100 71517 LIGHTING EQUIPMENT 0 0 2,330 2,387
100 72210 VISIBARLIGHTS 2,161 2,167 I1,500 11,785
100 72212 RADAR SPEED DETECTOR 0 3,556 4,120 4,224
100 72213 BODY ARMOR 20,805 12,880 18,515 11,550
100 72215 BREATH ANALYZER 500 1,693 1,000 1,026
100 72216 9 MM PISTOLS 13,041 35,336 13,350 103,943
100 72217 CARD READERS 987 1,316 4,284 4,389
100 72218 OTHER POLICE EQUIPMENT 44,395 22,294 33,200 153,414
297 72218 OTHER POLICE EQUIPMENT 68 0 0 0
100 72410 PAGER/RADIO EQUIPMENT 8,902 53,411 14,250 14,355
100 72416 VIDEO EQUIPMENT 114,368 4,079 24,800 132,425
100 72417 CAMERA RELATED EQUIPMENT 1,092 1,418 2,500 0
100 72418 TELEPHONE RELATED 2,863 420 18,750 1,833
100 72610 DEFIBRILLATOR 17,345 13,630 14,100 14,447
71-EQUIPMENT 383,151 694,071 491,267 875,683
400 741ll PRINCIPAL PAYMF.NT 52,800 298,400 52,800 52,800
400 74112 INTEREST PAYMENT 9,221 8,077 6,809 3,656
-50-
Recommended Operating Expenditure Budget - Department Total
11-POLICE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
74-DEBT SERVICE 62,021 306,477 59,609 56,456
ll-POLICE DEPARTMENT TOTAL 15,150,428 15,050,040 16,855,028 17,234,885
-51-
Recommended Expenditure Budget Report by Activity & Funding Source
l l -POLiCE DEPARTMENT
ADMINISTRATION - 11100
FUNDING SOURCE:RESPIRATORY DISEASE TRUST
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIF,S AND SF,RVICFS 5,000 5,000
1948 STYLEMASTER TRUST - 5,000 5,000
F.QU I PM ENT 900 150,361
SUPPLIF.S AND SFRVICF,S 228,722 516,475 288,623
WAGF,S AND BF,NF.FITS 521,513 701,342 529,999
ADMINISTRATION 750,235 1,218,717 968,983
DARE PROGRAM -11180
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT - 350 -
SUPPLIES AND SERVICES 6,661 11,462 6,860
WAGES AND BENEFITS 12,296 I 16,077 I 14,990
DARE PROGRAM 18,957 127,889 121,850
STAFF SERVICES - ll190
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,682 6,050 130,096
SUPPLIES AND SERVICES 188,477 200,594 205,191
WAGES AND BENF.FiTS 743,236 1,018,631 1,096,771
STAFF SERVICES 933,395 1,225,275 1,432,058
RECORDS AND ID -11220
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES L92,078 213,842 L92,135
WAGES AND BENEFITS 368,328 400,221 434,505
RECORDS AND ID 560,406 614,063 626,640
POLICE TRAINING - ll250
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUiPMENT 1,897
SUPPLIF.S AND SERVICF.S 134,248 199,031 251,884
WAGFS AND BENEFITS 151,783 144,054 146,301
POLICE TRAINING 286,031 343,085 400,082
CRIMINAL INVESTIGATION -11300
FUNDING SOURCE: GENERAL
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Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 21,835 7,050 3,831
SUPPLIES AND SERVICES 56,834 62,128 68,338
WAGES AND BENEFITS 1,509,647 1,647,521 1,677,491
CRIMINAL INVESTIGATION 1,588,315 1,716,699 1,749,660
2009 METH HOT SPOTS GRANT-11319
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 1,598 3,000
2009 METH HOT SPOTS GRANT 1,598 3,000 -
NARCOTICS GRANT INV. - 11320
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 46,059 56,883 58,912
NARCOTICS GRANT INV. 46,059 56,883 58,912
JAIL DIVERSION PROGRAM -11323
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 3,660 4,462
JAIL DIVERSION PROGRAM 3,660 - 4,462
COMM ORIENTATED POLICE -ll500
FUNDING SOURCE:RESPIRATORY DISEASE TRUST
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 79,350 86,002 41,767
SUPPLIES AND SERVICES 15,223 25,679 23,607
WAGES AND BENEFITS 1,374,892 1,554,769 1,592,530
COMM ORIENTATED POLICE 1,469,465 1,666,450 1,657,904
POLICE PATROL -11700
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 516,743 369,415 547,731
SUPPLIES AND SERVICES 406,732 590,130 500,054
WAGES AND BENEFITS 7,887,009 8,644,965 9,012,994
POLICE PATROL 8,810,484 9,604,510 10,060,779
FY 07 BULLET PROOF VEST -11703
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 3,220
FY 10 BULLET PROOF VEST 3,220 - -
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GREYHOUND SECURITY - 11710
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budgct
WAGES AND BENEFITS 113,487 92,270
GREYHOUND SECURITY ll3,487 92,270 —
MERCY ER SECURITY -11715
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 69,906 57,859 69,906
MERCY ER SECURITY 69,906 57,859 69,906
ALCOHOL COMPLIANCE CFIK -11718
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 9,500
ALCOHOL COMPLIANCE CHK — 9,500 —
DOJ STIMULUS GRANT -11740
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,768
DOJ STIMULUS GRANT 1,768 — —
DOJ STIMULUS SEASONAL - 11741
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budgct
WAGES AND BENEFITS 2
DOJ STIMULUS SEASONAL 2 — —
2011 JAG GRANT - 11752
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 352
2011 JAG GRANT 352 —
FY12 JAG GRANT -11753
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 20,000
SUPPLIES AND SERVICES 4,173
WAGES AND BENEFITS 4,467
FY12 JAG GRANT 8,640 20,000 —
DOMESTIC ABUSE GRANT -11754
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FUNDING SOURCE: GENERAL
Account FY21 Actual Expensc FY22 Adopted Budget FY23 Recomm'd Budgct
WAGES AND BENEFITS 3,182 3,389 3,189
DOMESTIC ABUSE GRANT 3,182 3,389 3,189
ALCOHOL/TOBACCO COMPLIANC- 11764
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGF,S AND BF.NF,FITS 6 5 4
ALCOHOL/TOBACCO
COMPLIANC 6 5 4
2003 ALCOHOL OT GRANT -11767
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLfES AND SERVICES 900
WAGES AND BENEFITS 7,425
2003 ALCOHOL OT GRANT — 8,325 —
POLICE TRAFFIC SERV GRANT- ll771
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 2,850
WAGES AND BENEFITS 4,847 18,000
POLICE TRAFFIC SERV
GRANT 7,697 — 18,000
FY08 TRAFFIC SVC GRANT - ll772
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 1,500
SUPPLiES AND SERVICES 1,000 1,000
WAGES AND BENEFITS 20,000
FY08 TRAFFIC SVC GRANT — 22,500 1,000
DEBT SERVICE - 11800
FUNDING SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 66,271
DEBT SERVICE $66,271 —
PCARD CLEARING -99999
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 306,477 59,609 56,456
SUPPLIES AND SERVICES 425 —
DEBT SERVICE 306,902 59,609 56,456
POLICE DEPARTMENT TOTAL $15,050,040 $16,855,028 $17,234,885
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
11 POLICE DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 7100 GE-44 POLICE CHIEF 1.00 $ 142,440 1.00 $ 144,545 1.00 $ 114,652
100 7075 GE-40 ASSISTANT POLICE CHIEF 1.00 $ 117,070 1.00 $ 124,365 1.00 $ 128,411
100 6950 GE-38 POLICE CAPTAIN 7.00 $ 765,601 7.00 $ 779,808 7.00 $ 805,092
100 6850 GE-36 POLICE LIEUTENANT 12.00 $1,145,757 13.00 $1,207,811 13.00 $1,278,204
COMM DIVERSION/PREVENT
100 GE-33 COORD - $ - 1.00 $ 63,621 - $ -
CONFIDENTIALACCOUNT
100 1000 GE-25 CLERK 1.00 $ 50,028 1.00 $ 50,752 1.00 $ 50,986
100 825 P-01 SCHOOL RESOURCE OFFICER 5.00 $ 348,429 5.00 $ 351,641 5.00 $ 350,493
100 6700 P-02 POLICE CORPORAL 16.00 $1,244,634 16.00 $1,242,722 14.00 $1,115,099
100 6400 P-01 POLICE PATROL OFFICER 70.00 $4,769,547 69.00 $4,782,224 72.00 $5,084,801
100 1940 NA-48 CLERK TYPIST 1.00 $ 44,427 1.00 $ 45,320 1.00 $ 46,796
100 4218 NA-48 RECORDS CLERK 2.00 $ 86,828 2.00 $ 88,972 2.00 $ 89,968
100 4220 GE-30 RECORDS ROOM SUPERVISOR 1.00 $ 66,601 1.00 $ 67,599 1.00 $ 69,121
100 225 GE-25 SECRETARY 1.00 $ 51,499 1.00 $ 52,245 1.00 $ 53,933
LAW ENF. USER SUPPORT
100 225 GE-29 SPECIAL 1.00 $ 61,719 1.00 $ 62,764 1.00 $ 64,809
TOTAL FULL TIME EMPLOYEES 119.00 $8,894,580 120.00 $9,064,389 120.00 $9,252,365
61020 Part Time Employee Expense
100 4218 NA-48 RECORDS CLERK 1.24 $ 42,798 1.24 $ 50,889 1.24 $ 49,712
100 1920 NA-28 CLERICALASST 0.75 $ 20,139 0.75 $ 20,436 0.75 $ 21,094
TOTAL PART TIME EMPLOYEES 1.99 $ 62,937 1.99 $ 71,325 1.99 $ 70,806
61030 Seasonal Employee Expense
COMMUNITY RESOURCE
100 NA-31 OFFICER 0.57 $ 11,869 0.57 $ 11,869 2.76 $ 74,920
TOTAL SEASONAL EMPLOYEES 0.57 $ 11,869 0.57 $ 11,869 2.76 $ 74,920
TOTAL POLICE DEPT. 121.56 $ 8,969,386 122.56 $9,147,583 124.75 $9,398,091
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Police Administration-FT
10011100 61010 100 7075 GE-40 ASSISTANT POLICE CHIEF 1.00 $ 117,070 1.00 $ 124,365 1.00 $ 128,411
CONFIDENTIALACCOUNT
10011100 61010 100 1000 GE-25 CLERK 1.00 $ 50,028 1.00 $ 50,752 1.00 $ 50,986
COMM DIVERSION/
10011100 61010 100 GE-33 PREVENT COORD - $ - 1.00 $ 63,621 - $ -
10011100 61010 100 7100 GE-44 POLICE CHIEF 1.00 $ 142,440 1.00 $ 144,545 1.00 $ 114,652
Total 3.00 $ 309,538 4.00 $ 383,283 3.00 $ 294,049
DARE Program-FT
10011180 61010 100 6400 P-01 POLICE PATROL OFFICER 1.00 $ 68,522 1.00 $ 71,428 1.00 $ 73,748
Total 1.00 $ 68,522 1.00 $ 71,428 1.00 $ 73,748
Staff Services-FT
10011190 61010 100 325 NA-48 CLERK TYPIST 1.00 $ 44,427 1.00 $ 45,320 1.00 $ 46,796
LAW ENF. USER SUPPORT
10011190 61010 100 325 GE-29 SPECIAL 1.00 $ 61,719 1.00 $ 62,764 1.00 $ 64,809
10011190 61010 100 6400 P-01 POLICE PATROL OFFICER 3.00 $ 205,845 3.00 $ 210,591 3.00 $ 197,314
10011190 61010 100 6950 GE-38 POLICE CAPTAIN 1.00 $ 110,215 2.00 $ 220,663 2.00 $ 227,817
10011190 61010 100 6700 P-02 POLICE CORPORAL 1.00 $ 80,938 1.00 $ 82,131 1.00 $ 81,200
10011190 61010 100 6850 GE-36 POLICE LIEUTENANT 1.00 $ 98,991 - $ - - $ -
10011190 61010 100 225 GE-25 SECRETARY 1.00 $ 51,499 1.00 $ 52,245 1.00 $ 53,933
Total 9.00 $ 653,634 9.00 $ 673,714 9.00 $ 671,869
Staff Services-Seasonal
COMMUNITY RESOURCE
10011190 61030 100 NA-31 OFFICER 0.57 $ 11,869 0.57 $ 11,869 2.76 $ 74,920
Total 0.57 $ 11,869 0.57 $ 11,869 2.76 $ 74,920
Records andlD-FT
10011220 61010 100 6780 P-02 POLICE CORPORAL 1.00 $ 78,770 1.00 $ 79,931 1.00 $ 82,525
10011220 61010 100 4218 NA-48 RECORDS CLERK 2.00 $ 86,828 2.00 $ 88,972 2.00 $ 89,968
RECORDS ROOM
10011220 61010 100 4220 GE-30 SUPERVISOR 1.00 $ 66,601 1.00 $ 67,599 1.00 $ 69,121
Total 4.00 $ 232,199 4.00 $ 236,502 4.00 $ 241,614
Records and ID-PT
10011220 61020 100 4218 NA-48 RECORDS CLERK 1.24 $ 42,798 1.24 $ 50,889 1.24 $ 49,712
10011220 61020 100 1920 NA-28 CLERICALASST 0.75 $ 20,139 0.75 $ 20,436 0.75 $ 21,094
Total 1.99 $ 62,937 1.99 $ 71,325 1.99 $ 70,806
Police Training-FT
10011250 61010 100 6850 GE-36 POLICE LIEUTENANT 1.00 $ 96,339 1.00 $ 97,751 1.00 $ 100,937
Total 1.00 $ 96,339 1.00 $ 97,751 1.00 $ 100,937
Criminal Investigation-FT
10011300 61010 100 6950 GE-38 POLICE CAPTAIN 1.00 $ 110,215 1.00 $ 111,829 1.00 $ 115,455
10011300 61010 100 6700 P-02 POLICE CORPORAL 4.00 $ 312,189 4.00 $ 317,150 4.00 $ 327,829
10011300 61010 100 6850 GE-36 POLICE LIEUTENANT 2.00 $ 197,982 2.00 $ 198,193 2.00 $ 204,652
10011300 61010 100 6400 P-01 POLICE PATROL OFFICER 6.00 $ 418,578 6.00 $ 425,774 6.00 $ 438,402
Total 13.00 $1,038,964 13.00 $ 1,052,946 13.00 $1,086,338
COP Program-FT
10011500 61010 100 6950 GE-38 POLICE CAPTAIN 1.00 $ 110,215 1.00 $ 111,829 1.00 $ 115,455
10011500 61010 100 6700 P-02 POLICE CORPORAL 4.00 $ 308,575 3.00 $ 234,293 3.00 $ 243,672
10011500 61010 100 6850 GE-36 POLICE LIEUTENANT 1.00 $ 95,456 2.00 $ 194,189 2.00 $ 201,747
10011500 61010 100 6400 P-01 POLICE PATROL OFFICER 2.00 $ 139,904 2.00 $ 136,607 2.00 $ 143,132
SCHOOLRESOURCE
10011500 61010 100 825 P-01 OFFICER 5.00 $ 348,429 5.00 $ 351,641 5.00 $ 350,493
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Total 13.00 $1,002,579 13.00 $ 1,028,559 13.00 $1,054,499
Police Patrol-FT
10011700 61010 100 6950 GE-38 POLICE CAPTAIN 4.00 $ 434,956 3.00 $ 335,487 3.00 $ 346,365
10011700 61010 100 6700 P-02 POLICE CORPORAL 6.00 $ 464,162 7.00 $ 529,217 5.00 $ 379,873
10011700 61010 100 6850 GE-36 POLICE LIEUTENANT 7.00 $ 656,989 8.00 $ 717,678 8.00 $ 770,868
10011700 61010 100 6400 P-01 POLICE PATROL OFFICER 58.00 $3,936,698 57.00 $3,937,824 60.00 $4,232,205
Total 75.00 $5,492,805 75.00 $5,520,206 76.00 $5,729,311
TOTAL POLICE DEPARTMENT 721.56 $8,969,386 722.56 $ 9,147,583 724.75 $ 9,398,097
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Fire
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FIRE DEPARTMENT
FY 2021 FY 2022 FY 2023 ��o Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 10,278,169 10,772,200 11,886,924 10.3 %
Supplies and Services 1,096,519 1,213,043 1,865,934 53.8 %
Machinery and Equipment 188,942 299,025 245,300 (18.0)%
Debt Service 360,557 233,953 318,493 36.1 %
Total Expenses 11,924,187 12,518,221 14,316,651 14.4 %
Resources
Operating Revenue 3,154,864 2,433,246 2,674,341 9.9 %
Sales Tax Abated Debt 273,748 140,715 222,818 58.3 %
Total Resources 3,428,612 2,573,961 2,897,159 12.6 %
Property Tax Support 8,495,575 9,944,260 11,419,492 1,475,232
Percent Increase (Decrease) 14.8 %
Personnel -Authorized FTE 92.16 92.16 99.16
Improvement Package SummarX
1 of 11
This improvement request is for the addition of four firefighter/paramedic positions ($366,740 total) as
outlined in the Fire Station Expansion/Relocation capital improvement project (CIP#350-1864). These
positions are the third year of a multi-year effort to increase the number of positions in anticipation of staffing
additional fire and/or ambulance units. The positions will increase the number of personnel per shift,
resulting in the ability to increase minimum staffing to 24 personnel each day, thereby staffing a third full-
time ambulance crew. The improvement also provides for the promotion of six personnel to that third
ambulance ($48,000). This amount is a maximum number based on continuing the current staffing model.
However, this model is under review and may be modified in anticipation of future best-use of promoted
positions. The project will improve the availability and response times for ambulances within the system.
The project also builds system resiliency across the fire department for EMS and fire response capability.
This request supports the City Council goal of Vibrant Community, Healthy and Safe.
Related Costs $414,740 Tax Funds Recurring Recommend -Yes
Total Cost: $414,740
Property Tax Impact: $ 0.1632 1.68%
Activity: Fire Suppression
2of11
This improvement request is for three firefighter/paramedic positions to be added to the department roster.
The positions requested would provide one additional staff member on each of the three duty shifts. This
added position would increase the available personnel to cover various leave requirements and help reduce
the need for overtime. In recent years the addition of parental leave and an added personal day (formerly
casual day) have created additional need to allow multiple employees off each day. We have expanded the
number of personnel allowed off on leave in recent years for this reason. However, this causes us to work
very close to the minimum staffing on most days. The remaining "buffer" of staff has a limited capacity to
provide coverage for the usual emergency leave. Leave such as sick days, and long-term personal sick
leave and/or work-related injury leave, often result in the need to use overtime. The costs for this overtime
will be reduced by having an additional staff member available. This request supports the City Council goal
of Vibrant Community, Healthy and Safe.
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Related Costs $275,055 Tax Funds Recurring Recommend -Yes
Total Cost: $275,055
Property Tax Impact: $ 0.1082 1.11%
Activity: Fire Suppression
3of11
This improvement request is for implementation of an Employee Health and Wellness Program.A recent
accreditation site assessment review from the Center for Fire Accreditation International recommended
improvements in the health and wellness program within the fire department. The request funds
occupational health services that include: health risk analysis, fluid sampling and biometrics, EKG, and
physical exams, including job-related cancer screening in year one.The second year would include all above
services plus a work performance evaluation. All services would be repeated each year. This request seeks
to reduce acute and chronic illnesses and injury, reducing the occurrence of lost-day injuries and illness.
The program also is expected to address mental and emotional health of employees and follows the
recommendations of the Occupational Safety and Health Administration (OSHA) and the National Fire
Protection Association (NFPA). The services requested are designed specifically for firefighters and
address unique health issues such as exposure to hazardous substances, and occupational injury
prevention. In addition the requested program addresses each individual with a personalized health report
and improvement plan. The requested program is supported by the employee union and endorsed by both
the International Association of Firefighters and the International Association of Fire Chiefs. This request
supports the City Council goal Vibrant Community: Healthy and Safe, as well as: Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery
Related Cost: $ 73,550 Tax Funds Recurring Recommend -Yes
Related Cost Savings: $ 7,740 Tax Funds Recurring
Total Cost: $ 65,810
Property Tax Impact: $ 0.0259 0.27%
Activity: Fire Training (Expense), Fire Suppression (Cost Savings)
4of11
This improvement request is for upgrades to add modules to the existing department records management
system (ESO). This project would provide the addition of several modules to fill out the existing records
management platform. These modules would include: record and track vehicle and equipment inspections
and use, personnel management for staff tracking, recording of public education and community risk
reduction activities, and tracking EMS inventory. Beginning in 2022 the hospitals will be no longer be
providing most disposable supplies. This will require increased inventory on hand at the fire department.
Better capability to track use and assure re-supply of vital EMS items will be needed. This project relates to
City Council goal: Financially Responsible, High Performance City Organization - 2. Provide City services
responsive to the community. Also, Vibrant Community, Healthy and Safe - 7. Provide timely response to
emergency calls for service.
Related Cost: $ 14,675 Tax Funds Recurring Recommend -Yes
Related Cost: $ 18,550 Tax Funds Non-Recurring
Total Cost: $ 33,225
Property Tax Impact: $ 0.0131 0.13%
Activity:Ambulance
5of11
This improvement request is for increased hours and involvement of a physician to serve as medical director
for the department. In the past this has been a minimally funded stipend for a volunteer medical director.
This project places a contract for services in place to establish more and better medical oversight of EMS
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services of the fire department. More direct time and attention by a medical director will improve policy
review, training program development and delivery, and collaboration with local hospitals and health care on
stroke, trauma, pharmacy and other important issues. This medical director will also serve the Emergency
911 Communications Center (from thier respective budget) as well. This arrangement will improve the
consistency and performance of our EMS system response. This project suports the City Council goal:
Vibrant Community, Healthy and Safe.
Related Cost: $ 30,000 Tax Funds Recurring Recommend -Yes
Total Cost: $ 30,000
Property Tax Impact: $ 0.0118 0.12%
Activity:Ambulance
6of11
This improvement request is for installation and subscription to Dark Horse data analytics software program.
This project will provide enhancement of our data collection and analysis capabilities. Use of this program
could replace the need for CIP funds of$50,000 (CIP 350-1864 in FY23) to update an existing fire station
study. This improvement would assist us in updating data in-house and provide forecasting capabilities that
could be used over and over. One accreditation recommendation was to create smaller "demand zones"
within our data. This is currently very difficult and time-consuming with a manual system of analysis and
spreadsheets. This project provides the ability to create and customize demand zones and model proposed
changes in each zone. The platform also would give our staff the ability to use deployment modeling at any
time to see how changes to station locations, staffing configurations, and unit deployment would effect
operations and response. This ability effectively allows for mulitple modeling updates as demographics and
response data are added, rather than a one-time assessment that can become dated over a short time.
Dashboards are customized and designed to provide meaningful data. The ability to automatically update
and report data will be valuable in freeing up high-level staff who now spend time collecting and arranging
data into usable formats. This project relates to the City Council goal:Vibrant Community, Healthy and Safe
- 7. Provide timely response to emergency calls for service.
Related Cost: $ 96,250 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 96,250
Property Tax Impact: $ 0.0379 0.39%
Activity: Fire Administration
7of11
This improvement request is for seven additional protable radios for use with the county 911 public safety
radio system. Currently special and reserve apparatus do not have sufficient portable (walkie-talkie) radios
for assigned personnel. This creates a safety issue during times of emergency call back and special events
(such as fireworks). Units are forced to operate with only one radio between several personnel. This
creates a situation where individual personnel are not able to call for assistance or communicate warnings.
The additional radios will allow for all personnel working during extra-staffed events and emergency call
back to have a communications link. This project alligns with the City Council goal: Vibrant Community,
Healthy and Safe, provide timely response to emergency calls for service.
Related Cost: $ 35,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 35,000
Property Tax Impact: $ 0.0138 0.14%
Activity: Fire Suppression
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8of11
This improvement request is for equpment to improve the remote training of firefighters in muttiple fire
stations. The department has been trying to improve response times by using more de-centralized methods
for classroom training. This has incorporated use of city technology to keep crews in various fire staitons,
rather than "bunching up" whenever possible. Early attempts to use gotomeeting and other platforms to
broadcast training sessions to all fire staitons have identified weaknesses in current hardware. Many
stations are attempting to view class presentations from fire headquarters via a tablet (iPad) or station PC
monitor. This creates problems with screen size, as well as voice and video feedback for interactive training
with the instructor and students in other fire stations. The addition of larger TV monitors and cameras and
mics will improve the training quality and still allow response units to be distributed around the city. The
project also includes additonal wireless access where needed to assure connections. This project relates to
the City Council goal: Sustainable Environment- Become a resilient city using sustainable and affordable
technology. Also, Vibrant Community, Healthy and Safe - Provide timely response to emergency calls for
service.
Related Cost: $ 10,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 10,000
Property Tax Impact: $ 0.0039 0.04%
Activity: Fire Training
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This improvement request is for storage racks and covers to improve the safety of firefighting garments.
Most fire stations do not have a separate space for storing such turnout gear (coats, pants, etc) away from
living quarters. Therefore they are stored on racks in the apparatus garage, and subject to exhaust fumes
and other contaminants, as well as ultraviolet light. All these reduce the life of the gear and negatively affect
firefighter safety and long-term health. Improving the storage to accomodate all firefighter gear and
providing covers to reduce exposure is the best resolution short of adding negative-pressure storage rooms.
By creating covered storage in fire stations the safety and health of firefighters is improved and the
expensive gear is protected as well. This project alligns with the City Council goal: Vibrant Community,
Healthy and Safe.
Related Cost: $ 15,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost: $ 15,000
Property Tax Impact: $ 0.0059 0.06%
Activity: Fire Suppression
10 of 11
This improvement request is for subscription to a document management platform (PowerDMS) which is
also used by the police department. This project provides a secure, cloud-based site that tracks documents
such as internal policy and procedures for accreditation compliance. Documents can be edited and
workflow created to record staff review of policy, and capture needed signatures. This project would reduce
effort and time in compiling documents for accreditation review. This is a joint project with the police
department with separate files, but the ability to share systems as disired. This project relates to the City
Council goal: Financially Responsible, High Performance City Organization - Secure City information and
data using the "Best Practices".
Related Cost: 50% $ 3,562 Tax Funds Recurring Recommend -Yes
Total Cost $ 3,562
Property Tax Impact: $ 0.0014 0.01%
Activity: Fire Administration
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11 of 11
This improvement request is for the addition of kitchen dishwashers for all fire staitons currently without such
equipment.As firefighters live in the stations for 24 hour shifts, the thorough cleaning and sanitizing of
dishes and cookware become important in preventing illness. Currently two fire stations have such
equipment while the other four do not. Providing a consistant method of cleaning dishes can reduce any
contamination and potential spread of desease or illness among staff. This preventive ability can help
reduce sick leave needs among staff and in pandemic and epidemic situations, adds another layer of
employee safety. This project relates to the goal: Financially Responsible, High Performance City
Organization: #8 - Have well maintained City infrastructure.
Related Cost: $ 4,000 Tax Funds Non-Recurring Recommend -Yes
Total Cost $ 4,000
Property Tax Impact: $ 0.0016 0.02%
Activity: Fire Suppression
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. Fire and Police Retirement rates in FY 2023 decreased from 26.18°/o to 23.90% or decrease of
8.71%; a savings of$170,463.
The history of the change in rates is as follows:
Previous
Fiscal Year Rate New Rate % Change $ Change
2013 24.76°/a 26.12°/a 5.49% $ 79,641
2014 26.12% 30.12% 15.31% $ 288,363
2015 30.12°/a 30.41°/a 0.96% $ 29,399
2016 30.41% 27.77% (8.68)% $ (149,604)
2017 27.77°/a 25.92°/a (6.66)°/a $ (75,018)
2018 25.92% 25.68% (0.93)% $ (3,696)
2019 25.68°/a 26.02°/a 1.32% $ 68,432
2020 26.02% 24.41% (6.19)% $ (64,866)
2021 24.41°/a 25.31°/a 3.69% $ 60,471
2022 25.31% 26.18% 3.44% $ 59,244
2023 26.18°/a 23.90°/a (8.71)°/a $ (170,463)
4. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$133,712 or 3.00%.
5. Insurance Premiums increased from $81,186 in FY 2022 to $108,645 in FY 2023; a cost of$27,459.
This line item is the Fire stop loss insurance premium which is an ineligible expense under the
worker's compensation reserve. Insurance rates have risen for both Police and Fire due to instability
in the social climate across the country. Insurance providers have determined that there is additional
risk in insuring these positions.
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6. Retiree Five-Year Sick leave payout expense increased from $68,228 in FY 2022 to $74,697 in FY
2023 based on FY 2021.
7. 50% Sick Leave Payout increased from $29,911 in FY 2022 to 34,936 in FY 2023 based on FY 2021.
Effective July 1, 2019, Fire employees over the sick leave cap can be paid out for 50°/o of the sick
leave over the cap.
8. Police/Fire Injuries decreased from $119,559 in FY 2022 to $114,959 in FY 2023 based on a ten-
year average.
9. Overtime is unchanged from $145,744 in FY 2022 to $145,744 in FY 2023. FY 2021 actual was
$475,418 due to shortages in positions. Positions are expected to be hired and be fully staffed in FY
2023.
10. Overtime - CPAT training is unchanged from $6,500 in FY 2022 to $6,500 in FY 2023. FY 2021
actual was $5,172.
Supplies & Services
11. Pay to Other Agencies increased from $234,276 in FY 2022 to $466,267 in FY 2023. This item
represents local match payments to the lowa Department of Human Services for Ground Emergency
Medical Transportation Program (GEMT) and is based on actual payments made through the first
five months of the current fiscal year. Increase is due to increased reimbursements for Medicaid
filings. This line item is offset by GEMT revenue of$1,174,894 resulting in net revenue of$708,627.
12. Uniform Purchases increased from $21,500 in FY 2022 to $100,000 in FY 2023. The increase is due
to purchasing full uniforms for five new hires in FY2023, as well as the start of a 3-year process to
replace firefighter turnout clothing for all personnel.
13. Education and Training increased from $89,600 in FY 2022 to $93,532 in FY 2023. The increase is
due to sending additional fire staff to a variety of training courses and conferences, including a rope
rescue course and more fire investigation certification.
14. Motor Vehicle Fuel increased from $45,297 in FY 2022 to $49,827 in FY 2023 based on FY 2022
Budget plus 10%. Increase is due to service calls increasing at a rate of approximately 200 per year.
15. Motor Vehicle Maintenance decreased from $169,763 in FY 2022 to $164,599 in FY 2023 based on
FY 2021 actual of$165,480. Decrease expected with newer vehicles, so less in maintenance
required.
16. Software License Expense increased from $66,694 in FY 2022 to $220,586 in FY 2023. The
increase is related to Computer Aided Dispatch and records management license increases as a
result of call volume being up significantly.
17. General Liability Insurance increased from $76,152 in FY 2022 to $98,385 in FY 2023 based on FY
2022 actual plus 12%.
18. Electricity Utility Expense decreased from $57,191 in FY 2022 to $55,715 in FY 2023 based on FY
2021 actual of$49,650 plus 12%.
19. Bill Collection Services increased from $67,200 in FY 2022 to $106,700 in FY 2023 based on FY
2021 revenue at a 3.5% fee. This line item represents the Digitech billing service for Ambulance.
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20. Motor Vehicle Maintenance Outsourced increased from $57,132 in FY 2022 to $74,223 in FY 2023
based FY 2022 Adopted Budget. Increase expected due to older ambulances with increased hours/
miles.
21. Ambulance Medical Supplies increased from $56,682 in FY 2022 to $83,783 in FY 2023 based on
FY 2021 actual plus 48°/o. This line item represents medical supplies for four ambulances. Increase
due to hospitals no longer providing medical supplies to ambulance service after July 1, 2022.
22. Data Processing Equipment Maintenance Contracts increased from $38,611 in FY 2022 to $39,948
in FY 2023 based on FY 2021 actual of$38,611 plus 3%.
23. Consultant Services increased from $7,500 in FY 2022 to $67,500 in FY 2023. Amount is
determined based on the Medical Director contract. FY 2022 budget was based on a stipend.
Machinery 8� Equipment
24. Equipment replacement items include ($245,300):
Fire Administration
Smart Phone $ 350
Fire Traininq
Smart Phone $ 350
Fire Su�pression
Thermal Imaging Cameras $ 16,000
Saws and Power/Hand Tools for Fire Rescue $ 3,000
Furniture (Chairs) $ 3,000
Furniture (Beds) $ 4,000
Confined Space Equipment $ 5,000
Extrication tools $ 25,000
Weed Whips/Sickle Bar $ 300
Mowing Equipment $ 800
Snowblower $ 800
Haz Mat Response Gear/Gas Monitor $ 4,000
Haz Mat Response Gear/Gas Monitor $ 13,000
Haz Mat Response Gear/Gas Monitor $ 5,300
Haz Mat Entry Suit $ 17,400
Haz Mat Respirators $ 6,400
Haz Mat Entry Suit $ 1,000
Chlorine Gasket Kit
Window A/C $ 500
Kitchen A�pliances $ 2,000
Chairs $ 1,000
Hose and Nozzle $ 8,500
Ice Rescue Suits $ 1,800
Misc Equipment $ 10,000
Fire Prevention
Smart Phones $ 700
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Ambulance
Ambulance Stair Chairs $ 7,500
Pulse Oximeter $ 22,000
EMS Diagnostic Tools $ 1,200
EMS Diagnostic Tools $ 12,000
Backboards $ 900
EMS Bags $ 500
EMS Laboratory Equipment $ 1,000
EMS Training Manikin $ 6,000
Recommended Improvement Packages $ 64,000
Total Equipment $ 245,300
Debt Service
25. FY 2023 Annual Debt Service Payments are as follows ($318,493):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 95,675 2017A G.O. Tax Levy Pumper Truck 2029 2025
$ 19,507 2019C G.O. General Fund Station #4/Pumper Truck 2027 2026
$ 24,067 2014B G.O. Sales Tax 20% Fire Improvements 2034 2021
$ 19,650 2017B G.O. Sales Tax 20% Ambulance Replacement 2028 2025
$ 13,466 2019A G.O. Sales Tax 20% Quick Response Pumper 2039 2026
$ 5,349 2021A G.O. Sales Tax 20% Ambulance Replacement 2041 2028
$ 51,082 2021A G.O. Sales Tax 20% HVAC/Truck 2036 2028
$ 79,523 Planned Sales Tax 20% Pumper Truck `
$ 10,174 Planned Sales Tax 20% HVAC Headquarters
$ 318,493 Total Fire Annual Debt Service
Revenue
26. County Share of HAZMAT team support increased from $77,385 in FY 2022 to $77,576 in FY 2023.
Funding represents one-third of the cost for consumable equipment and one-third of one-third of
labor costs for six positions.
27. Ambulance Fees increased from $1,371,720 in FY 2022 ($245 per call) to $1,379,294 in FY 2023.
Increase is based on 4,149 calls at$332 per call average.
28. Ambulance Ground Emergency Medical Transportation Program (GEMT) Payments increased from
$947,176 in FY 2022 to $1,174,894 in FY 2023 and is based on a four year average of eligible calls.
This line item is offset by GEMT Pay to Other Agency expense for local match of$466,267 resulting
in net revenue of$708,627.
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• Fite L;eute�anc ' Fire Captain � Fire Lieuterant
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• Fiee E4uipmentOperatcr ' Fire Equiament 4pEratoe � Fire Eq�ipmentOpa•atar
TruckCom�aoy#Sli LadderCompany#5L1 LadderCompany#511
• Fi�eCaptain ' Fire Lieutenant � Fire Lieut=_rant
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' Fi=e Fight�r ' Fire Fighter � Fira Fight=_r
Ambulanees;2} Rm6ulances{2� Amb�aances�2]
• �=_ptain ' Captain � Capka:r
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• Medi�al Offi�e:sy2; ' h'ledical ONicers[:� � Medi:al Cffi€ers(2j
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FIRE DEPARTMENT
Dubuque Fire Department works to protect, assist and educate our community and visitors with pride,
skill and compassion.
- � - . -
► . .
- • -
- . . - . - . - - - � - .
� . . -
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People
Provide quality Planning
assistance and solutions Prepare and train with
to our citizens and other city departments,
visitors who often have county agencies, health
nowhere to turn in time care providers, and
of need. We engage the private agencies to assure
community through quick response to
school groups, disasters and
neighborhoods, and emergencies affecting the
community activities. community.
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Partnerships
Create and maintain strong relationships with area Fire, EMS, law enforcement, utilities, and
health care providers to assure the best-possible response to emergencies.
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FIRE DEPARTMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 92.16 92.16 99.16
Revenue and Property Tax Support
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000 '
$0
Gaming/Sales Tax Operating Revenue Property Tax
Abated Debt Support
� FY 2021 FY 2022 FY 2023
The Fire Department is supported by 99.16 full-time equivalent employees, which accounts for 83.0%
of the department expense as seen below. Overall, the department's expenses are expected to
increase by 14.37% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$10,278,169
Employee Expense $10,772,200
$11,886,
� $1,096,519
Supplies and Services $1,213,043
$1,865,934
$188,942
Machinery and Equipment $299,025
$245,300
$360,557
Debt Service $233,953
$318,493
$0 $5,000,000 $10,000,000
FY 2021 FY 2022 � FY 2023
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FIRE DEPARTMENT
Fire Administration
Mission & Services
The mission of Fire Administration is to develop long and short-range goals for fire and EMS service,
establishing policy for 24-hour per day operations and conducting all other administrative duties of the
Fire Department.
Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $403,836 $617,281 $745,957
Resources $10,851 $9,227 $8,776
Administration Position Summary
FY 2023
Fire Chief 1.00
Intern 0.16
Secretary 1.00
Total FT Equivalent Employees 2.16
Performance Measures
. . . - . . . . .
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Recruit a diverse workforce that represents the members of the community.
#of students provided ride-a-long and 6 5 1 6 �
job-shadow opportunities
#of career day events and presentations 5 4 4 6 _
conducted
City Council goal: Vibrant Community- Healthy and Safe
2 Activity Objective: Continue to implement industry best practices to improve total response time.
Fire Suppression: minutes/seconds of first r��
unit to scene within 911 call pickup 6:20 7:47 7:36 7:30 L
(Moderate Risk at 90th percentile)
EMS: minutes/seconds of first unit to
scene within 911 call pickup (High Risk at 6:00 7:15 7:20 7:20 �
90th percentile)
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FIRE DEPARTMENT
Training
Mission & Services
The mission of training activity is to assure the fire department meets compliance and skill
requirements for identified all-hazard responses. In addition to training, this division oversees small
tool, safety equipment, hose, pumps, and ladder compliance testing. The training officer serves as the
department's incident safety officer, department safety coordinator, department peer fitness
coordinator, department peer support coordinator, hazardous materials coordinator, Community
Awareness Emergency Response (CAER) group chair, department rescue coordinator, data and
analytics processor, and the assistant accreditation manager.
Training Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $186,433 $219,983 $292,049
Resources $— $— $—
Training Position Summary
FY 2023
Assistant Fire Chief 1.00
Total FT Equivalent Employee 1.00
Performance Measures
City Council Goal: Financially Responsible, High Performance Organization
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Identify training needs and schedule appropriately for personnel; including
training for high-risk, low-frequency events.
#Training hours per employee per month 20 (ISO) 11 12.4 13.2 C��
#of personnel with Blue Card incident 35 11 11 17 C��
command training
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FIRE DEPARTMENT
Emergency Medical Services (Ambulance)
Mission & Services
The mission of ambulance activitv is to safeguard our citizens and visitors by providing excellence in
pre-hospital emergency medicine. The ambulance service delivers efficient, prompt advanced life
support and transportation in times of inedical and traumatic need in both emergency and non-
emergency situations. Two paramedics staff each of the ambulances along with a first arriving fire
engine staffed with a paramedic.
Emergency Medical Services Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $1,960,585 $2,096,875 $2,632,291
Resources $3,101,762 $2,337,154 $2,572,368
Emergency Medical Services Position Summary
FY 2023
Ambulance Medical Officer 6.00
Fire Captain 2.00
Fire Lieutenant 4.00
EMS Supervisor 1.00
Total FT Equivalent Employees 13.00
Performance Measures
City Council Goal: Vibrant Community - Healthy & Safe
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide advanced emergency care as quickly as possible while reducing on-
scene times for ambulances
% of identified patients receiving stroke exam >72% 94°/o 86.9% 90% �
% of identified patients receiving 12-lead ECG >83% 96% 93.7% 94% _
Activity Objective: Maintain cardiac survival rate above American Heart Association national average
2 (10.8%)
% of cardiac arrest incidents in which >33% 32% 41.67% 45% �
bystander CPR was performed
% of cardiac arrest patients alive after 14 days > 10.8°/o 14.89°/o 13.2% 20% �
% of cardiac arrest patients with Return of >33% 46.81% 45% 50% �
Spontaneous Circulation (ROSC) i.e. a pulse
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FIRE DEPARTMENT
Fire Suppression
Mission & Services
The mission of Fire Su�pression activity is to protect life and property by responding to all types of
calls for service. Call types include but are not limited to: fires, hazardous material releases,
specialized rescues and emergency medical responses with the EMS activity resources. In addition,
the suppression activity performs fire inspections and hydrant maintenance, personnel training and
maintains/cleans all buildings, vehicles and equipment assigned. The activity is provided from 6 fire
station locations.
Fire Suppression Funding Summary
FY 2023
FY 2021 Actual FY 2022 Budget Requested
Expenditures $8,531,384 $9,005,422 $9,990,885
Resources $37,494 $83,385 $89,730
Fire Suppression Position Summary
FY 2023
Assistant Fire Chief 3.00
Fire Captain 7.00
Fire Equipment Operator 24.00
Fire Lieutenant 14.00
Firefighter 33.00
Total FT Equivalent Employees 81.00
PerFormance Measures
City Council Goal: Vibrant Community - Healthy & Safe
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Control fires while still small, keeping property damage to a minimum for
property owners
% of structure fires controlled within the 65% + 76% 78.3% 78% �
room-of-origin
Moderate-Risk Effective Response Force r��
(ERF) arrival time from 911 call pick up 10:20 11:48 12:17 12:00 L
(90th Percentile)
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FIRE DEPARTMENT
Fire Prevention
Mission & Services
The mission of Fire Prevention is to manage the community risk reduction program. Preventing fires
before they occur, and improving life safety through community education, involving schools,
neighborhood associations, civic groups and businesses. Community risk reduction is also achieved
through safety inspection of buildings and public education on life safety issues. If a fire does occur the
Fire Marshal's office will investigate fire cause and origin of the affected property. Working with other
city departments the Fire Marshal's office reviews new construction and improvement plans in an effort
to promote a safe working environment and continued operation.
Fire Prevention Funding Summary
FY 2021
Actual FY 2022 Budget FY 2023 Requested
Expenditures $350,908.02 $344,707 322,670
Resources $4,719.8 $3,480 3,430
Fire Prevention Position Summary
FY 2023
Fire Marshall 1.00
Assistant Fire Marshall 1.00
Total FT Equivalent Employees 2.00
Performance Measures
City Council Goal: Vibrant Community - Healthy & Safe
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Improve exterior fire escape code compliance.
#of completed fire escape inspections per 8 � � 8 �
year
2 Activity Objective: Ensure building safety and fire code enforcement for businesses.
#of fire inspections completed annually to
maintain a 3-year inspection cycle for 900 877 312 1200 �
businesses
3 Activity Objective: Maintain a robust program to install smoke detectors in targeted residences
#free smoke detectors installed 400 663 610 500 �
#of households receiving smoke 100 141 138 100 �
detectors
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Recommended Operating Revenue Budget - Department Total
13-FIRE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42135 SERVICE STATION LICENSE 1,580 1,630 1,580 1,630
100 42140 BULK PLANT LICENSES 0 100 150 200
100 42245 PERMIT BLASTING 100 ]00 250 ]00
42 LICENSES AND PERMITS -Total � 1,680 1,830 1,980 � 1,930
100 44177 FEDERAL-CARES ACT 44,663 0 0 0
100 44405 FEMA PUBLIC ASSISTANCE 0 25,300 0 0
44 INTERGOVERMENTAL -Total ' 44,663 25,300 * 0 � 0
100 45701 STATE GRANTS 19,155 0 0 0
100 45800 AMBULANCF,GF,MT 0 1,523,439 947,176 1,174,894
45 STATE GRANTS -Total 19,155 1,523,439 947,176 1,174,894
100 46205 COUNTY SHARE 74,290 0 77,385 77,576
46 LOCAL GRANT AND REIMBURSE-Total - 74,290 0 77,385 77,576
100 51905 AMBULANCE FEES L,395,218 1,546,676 1,371,720 1,379,294
51 CHARGES FOR SERVICES -Total 1,395,218 1,546,676 1,371,720 1,379,294
100 53201 REFUNDS 418 40 78 0
100 53403 IA D1STRICT COURT FINES 0 40 0 40
100 53530 SPECIALIZED SERVICES 24,235 36,640 24,235 25,030
100 53605 MISCELLANEOUS REVENUE 1,900 0 1,195 0
100 53615 DAMAGE CLAIMS 10,880 0 0 0
100 53620 REIMBURSEMENTS-GENERAL 18,630 18,824 9,477 15,577
100 53625 REIMBURSEMENTS-TRAINING 1,048 0 0 0
53 MISCELLANEOUS -Total 57,1ll 55,544 34,985 40,647
100 54106 EQUIPMENT SALES 0 2,075 0 0
400 54210 GO BOND PROCEEDS 185,665 176,444 0 0
400 54220 BOND DISCOUNT 8,409 9,190 0 0
54 OTHER FINANCING SOURCES -Total 194,074 187,709 0 0
400 59100 FR GENERAL 32,449 20,443 20,648 19,507
400 59350 FR SALES TAX CONSTRUCTION 100,443 67,671 120,067 203,311
59 TRANSFER IN AND INTERNAL -Total 132,892 88,114 140,715 222,818
FIRE DEPARTMENT -Total 1,919,084 3,428,612 2,573,961 2,897,159
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Recommended Operating Expenditure Budget - Department Total
13-FIRE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEF.S 6,361,922 6,249,596 6,805,967 7,470,889
100 61020 PART-T1ME EMPLOYEES 0 534 0 0
100 61030 SEASONAL EMPLOYEES 1,785 0 3,656 5,553
100 61050 OVERTIME PAY 197,405 475,418 145,744 145,744
100 61052 OVERTIME-CPAT 5,581 5,172 6,500 6,500
100 61070 HOLIDAY PAY 240,338 234,8ll 250,919 280,895
100 61080 COVIDI9 EMP QUARANT/TREAT 5,473 0 0 0
100 61081 COVIDI9 SCHOOUDAYCARE CL 252 0 0 0
100 61083 COVIDI9 EMP NON-WORK 37,669 0 0 0
100 61085 SELF QUARANTINE HEALTH 0 9,133 0 0
100 61086 SYMPTOMS SEEK DIAGNOSIS 1,458 25,278 0 0
100 61087 CARETAKER FOR 1 OR 2 0 2,391 0 0
100 61088 SCHOOUDAYCARE CLOSED 361 0 0 0
100 61091 SICK LEAVE PAYOFF 83,745 87,200 68,228 74,697
100 61092 VACATION PAYOFF 16,695 25,910 0 0
100 61095 PARENTAL LEAVE 60,464 74,573 0 0
100 61096 50%SICK LEAVE PAYOUT 29,912 34,937 29,911 34,936
100 61310 IPERS 4,733 8,624 5,230 5,567
100 61320 SOCIAL SECURITY 95,298 101,009 104,220 115,483
100 61370 POLICE&FIRE RETIREMENT 1,628,019 1,650,393 1,835,653 2,003,038
100 61410 HEALTH INSURANCE 986,292 1,131,232 1,192,428 1,326,140
100 61411 INSURANCE PREMNM 14,287 68,243 81,186 108,645
100 61415 WORKMENS'COMPENSATION 127 128 99 98
100 61416 LIFE INSURANCE 3,858 3,803 3,680 4,512
100 61620 iJNIFORM ALLOWANCE 46,200 46,383 49,500 53,350
100 61640 SAFETY EQUIPMENT 789 5,315 1,000 1,000
100 61660 EMPLOYEE PHYSICALS 6,742 7,427 7,874 73,550
100 61665 OTHER MEDICAL COSTS 36,527 19,406 53,346 53,868
100 61670 CIVIL SERVICE PHYSICALS 0 11,284 7,500 7,500
100 61675 POLICE/FIRE INNRIES 90,724 (30) 119,559 114,959
61-WAGES AND BENEFITS 9,956,657 10,278,169 10,772,200 11,886,924
100 62010 OFFICE SUPPLIES 1,413 13,860 600 14,167
100 620ll iJNIFORM PURCHASES 75,408 39,038 21,500 100,000
100 62030 POSTAGE AND SHIPPING 485 371 495 378
100 62034 REPAIRPARTS/SUPPLIES 7,062 8,147 7,203 11,520
100 62051 RADIO BATTERY/REPAIR 1,143 5,079 6,000 10,500
100 62061 DP EQUIP.MAINT CONTRACTS 34,516 38,611 38,611 39,948
100 62062 JANITORIAL SUPPLIES 7,450 5,203 7,599 5,307
100 62090 PRINTING&BINDING 327 20 327 334
100 62110 COPYING/REPRODUCTION 1,795 1,186 1,795 1,186
100 62130 LEGAL NOTICES&ADS 3,084 760 3,500 760
100 62140 PROMOTION 0 666 800 800
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,575 1,575 1,807 1,675
100 62190 DUES&MEMBERSHIPS 1,215 1,020 3,190 5,350
100 62204 REFLTNDS 20,127 18,987 20,127 18,987
-$�-
Recommended Operating Expenditure Budget - Department Total
13-FIRE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62206 PROPERTY INSURANCE 10,282 5,821 6,309 ll,562
100 62208 GENERAL LIABILITY INSURAN 73,534 72,119 76,152 98,385
100 62230 COURT COSTS&RECORD FEES 0 0 600 600
100 62310 TRAVEL-CONFERENCES 11,652 647 21,180 9,560
100 62320 TRAVEL-CITY BUSINESS 1,640 0 250 250
100 62340 MILEAGE/LOCAL TRANSP 0 98 0 0
100 62360 EDUCATION&TRAiNING 53,639 26,101 89,600 93,532
100 62362 EDUCATION&TRAIN-CPAT 164 118 300 300
100 624ll UTILITY EXP-ELECTRICITY 54,468 49,650 57,191 55,715
100 62412 UTILITY EXP-GAS 16,335 17,208 16,335 25,412
100 62415 UTILITY EXPENSE STORMWATR 0 165 0 1,045
100 62421 TELEPHONE 10,583 ll,407 10,583 14,527
100 62431 PROPERTY MAINTENANCE 23,156 20,194 25,156 20,194
100 62433 CUSTODIAL SERVICES 2,019 1,356 2,019 0
100 62434 HVAC MAINTENANCE 3,755 1,741 3,755 3,500
100 62436 RENTAL OF SPACE 7,452 7,894 8,485 8,200
100 62511 FUEL,MOTOR VEHICLE 46,566 44,007 45,297 49,827
100 62512 FUEL,OFF ROAD VEHICLE 516 677 516 800
100 62521 MOTOR VEHICLE MAINT. 169,729 165,480 169,763 164,599
100 62528 MOTOR VEH.MA1NT.OUTSOUR 47,093 82,468 57,132 74,223
100 626ll MACH/EQUIP MAINTENANCE 13,968 48,155 13,968 18,156
100 62614 EQUIP MAINT CONTRACT 22,973 12,002 30,253 28,400
100 62639 LIQUID CO2/02 4,404 4,158 6,242 6,242
100 62642 FOOD PRODUCTS 35 89 250 300
100 62648 AMBULANCE MED SUPPLIES 42,939 57,048 56,682 83,783
100 62649 BEVERAGE/ICE 289 124 289 200
100 62663 SOFTWARE LICENSE EXP 42,167 124,445 66,694 220,586
100 62666 CREDIT CARD CHARGE 852 784 852 784
100 62667 DATA SERVICES 4,538 8,347 7,658 8,347
100 62668 PROGRAM EQUIP/SUPPLIES 588 1,155 2,000 2,000
100 62671 MiSC.OPERATiNG SUPPLIES 0 0 500 0
100 62696 OUTSIDECOLLECTOREXPENSE 5,361 6,187 5,346 6,187
400 62713 LEGAL SERVICES 412 0 0 0
100 62716 CONSULTANT SERVICES 0 4,300 7,500 67,500
400 62721 FINANCIAL CONSULTANT 0 318 0 0
100 62725 B1LL COLLECTION SERVICES 56,881 96,226 67,200 106,700
100 62730 HAZARD SPILL CLEAN-UP 5,756 3,939 5,756 3,939
400 62731 MISCELLANEOUS SERVICES 1,132 468 0 0
100 62732 TEMP HELPCONTRACT SERV. 805 0 3,400 3,400
100 62761 PAY TO OTHER AGENCY 234,276 87,103 234,276 466,267
62-SUPPLIES AND SERVICES 1,125,558 1,096,519 1,213,043 1,865,934
400 62724 BOND PAYING AGENT FEE 88 12 0 0
627-CONTRACTUAL SERVICES 88 12 0 0
100 7ll18 PROJECTOR/CAMERA 1,604 37,185 0 0
100 7ll20 PERIPHERALS,COMPUTER 0 4,871 0 0
100 7ll56 FURNITURE 3,323 3,025 17,425 14,500
100 71215 STORAGE CABINETS 1,561 0 0 15,000
100 71310 AUTO/JEEP REPLACEMENT 0 0 32,000 0
100 71312 VAN/PICKUP/WAG REPL 12,690 32,383 70,000 0
100 71314 TRUCK-REPLACEMENT 0 0 45,000 0
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Recommended Operating Expenditure Budget - Department Total
13-FIRE DEPARTMENT
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71413 LABORATORY EQUIPMENT 0 1,020 400 1,000
100 71415 SAWS 1,346 165 3,000 3,000
100 71550 MISCELLANEOUS EQUIPMENT 0 283 5,500 43,300
100 71611 MOWING EQUIPMENT 28 0 600 800
100 71612 WEED WHIPS/SICKLE BAR 0 279 300 300
100 71616 SNOW BLOWER 0 0 600 800
100 71619 OTHER MAINT.EQUIPMENT 14,862 28,550 0 0
100 72110 AIR MASKS 0 0 6,400 6,400
100 72111 GAS SAFETY MONITOR 0 0 2,000 0
100 72113 OTHER SAFETY EQUIPMENT 3,118 28,874 26,500 23,500
100 72114 CONFINED SPACE EQUIMENT 0 3,038 3,000 5,000
100 72116 SAFETY EQUIP.,FIRE DEPT 21,050 33,680 35,000 34,000
100 72318 BACKBOARDS 0 0 900 900
100 72410 PAGER/RADIO EQUiPMENT 0 0 0 35,000
100 72416 VIDEO EQUIPMENT 0 0 0 10,000
100 72418 TELEPHONE RELATED (72) 710 2,150 1,400
100 72611 HAZ.MAT.-RESP.GEAR 21,163 12,796 24,550 40,700
100 72612 RESUSITATION KITS 46,000 281 15,200 1,200
100 72613 HOSE 7,729 1,799 8,500 8,500
71-EQUIPMENT 134,402 188,939 299,025 245,300
100 73210 CONST CONTRACT-BLDG 9,795 4 0 0
73-C1P EXPENDITURES 9,795 4 0 0
400 741ll PRINCIPAL PAYMENT 313,442 306,646 146,388 201,502
400 74112 INTEREST PAYMENT 56,799 53,911 87,565 l 16,991
74-DEBT SERVICE 370,241 360,557 233,953 318,493
13-FIRE DEPARTMENT TOTAL 11,596,741 11,924,199 12,518,221 14,316,651
-$2-
Recommended Expenditure Budget Report by Activity & Funding
Source
13-FIRE DEPARTMENT
FIRE ADMINISTRATION - 13100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 40 350
SUPPLIES AND SERVICF.S 35,829 70,184 163,490
WAGES AND BENEFITS 367,967 547,097 582,117
FIRE ADMINISTRATION 403,836 617,281 745,957
FIRE TRAINING -13200
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 15,010 0 10,350
SUPPLIES AND SERVICES 31,703 71,924 75,602
WAGES AND BENEFITS 139,721 148,059 206,097
F1RE TRAlN1NG 186,433 219,983 292,049
AMBULANCE -13300
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 30,843 60,275 51,100
SUPPLIES AND SERVICES 444,148 508,885 953,740
WAGES AND BENEFITS 1,485,593 1,527,715 1,627,451
AMBULANCE 1,960,585 2,096,875 2,632,291
FIRE SUPPRESSION -13400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 4 0
EQUIPMENT 83,515 203,750 182,800
SUPPLIES AND SERVICES 501,475 532,357 625,779
WAGES AND BENEFITS 7,946,391 8,269,315 9,182,306
FIRE SUPPRESSION 8,531,384 9,005,422 9,990,885
VACCINATION DRIVE THRU -13500
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 4783 0
SUPPLIES AND SERVICES 57,224 14306
WAGES AND BENEFITS 67,691
-83-
Recommended Expenditure Budget Report by Activity & Funding
Source
13-FIRE DEPARTMENT
VACCINATION DRIVE THRU 129,698 — 14,306
FIRE PREVENTION -13700
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 54,748 35,000 700
SUPPLIES AND SERVICES 25,354 29,693 33,017
WAGES AND BENEFITS 270,806 280,014 288,953
FIRE PREVENTlON 350,908 344,707 322,670
DEBT SERVICE - 13800
FUNDING SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 12 0
DEBT SERViCE 360,557 233,953 318,493
SUPPLIES AND SERVICES 786 0
DEBT SERVICE 361,355 233,953 318,493
FIRE DEPARTMENT TOTAL $11,924,199 $12,518,221 $14,316,651
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
13 FIRE DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 7125 GE-44 FIRE CHIEF 1.00 $ 142,440 1.00 $ 144,545 1.00 $ 149,237
100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 $ 311,997 3.00 $ 317,516 3.00 $ 327,810
100 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL 1.00 $ 105,295 1.00 $ 84,210 1.00 $ 86,898
100 7050 GE-38 ASST FIRE CHIEF-TRAINING (80) 1.00 $ 102,343 1.00 $ 103,842 1.00 $ 91,378
100 6975 GE-35 EMS SUPERVISOR 1.00 $ 88,273 1.00 $ 82,308 1.00 $ 89,461
100 6915 GE-34 ASST FIRE MARSHALL 1.00 $ 82,906 1.00 $ 106,837 1.00 $ 107,208
100 225 GE-25 SECRETARY 1.00 $ 50,518 1.00 $ 51,747 1.00 $ 53,420
100 6900 F-05 FIRE CAPTAIN (112 HRS) 7.00 $ 557,768 7.00 $ 567,732 7.00 $ 588,141
100 F-05 FIRE CAPTAIN -AMBULANCE 2.00 $ 158,800 2.00 $ 162,191 2.00 $ 168,546
100 F-04 FIRE LIEUTENANT-AMBULANCE 4.00 $ 294,585 4.00 $ 298,238 4.00 $ 306,568
100 6750 F-04 FIRE LIEUTENANT(112 HRS) 14.00 $ 1,047,446 14.00 $1,062,456 14.00 $1,103,039
100 6650 F-03 AMBULANCEMEDICALOFFICER 6.00 $ 426,508 6.00 $ 431,871 6.00 $ 443,390
100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 $ 1,681,668 24.00 $1,703,193 24.00 $1,757,123
100 6300 F-01 FIREFIGHTER 26.00 $ 1,664,848 26.00 $1,689,281 33.00 $2,198,670
TOTAL FULL TIME EMPLOYEES 92.00 $6,715,395 92.00 $6,805,967 99.00 $7,470,889
61030 Seasonal Employee Expense
100 NA-31 FIRE INTERN 0.16 $ 3,605 0.16 $ 3,656 0.16 $ 5,553
TOTAL SEASONAL EMPLOYEES 0.16 $ 3,605 0.16 $ 3,656 0.16 $ 5,553
TOTAL FIRE DEPT. 92.16 $ 6,719,000 92.16 $ 6,809,623 99.16 $ 7,476,442
-85-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Fire Administration-Full-Time
10013100 61010 100 225 GE-25 SECRETARY 1.00 $ 50,518 1.00 $ 51,747 1.00 $ 53,420
10013100 61010 100 7125 GE-44 FIRE CHIEF 1.00 $ 142,440 1.00 $ 144,545 1.00 $ 149,237
Total 2.00 $ 192,958 2.00 $ 196,292 2.00 $ 202,657
Fire Administration-Seasonal
10013100 61030 100 NA-31 FIRE INTERN 0.16 $ 3,605 0.16 $ 3,656 0.16 $ 5,553
Total 0.16 $ 3,605 0.16 $ 3,656 0.16 $ 5,553
Fire Suppression-Full-Time
10013400 61010 100 6625 F-02 FIREEQUIPMENTOPERATOR 24.00 $1,681,668 24.00 $1,703,193 24.00 $1,757,123
10013400 61010 100 6900 F-05 FIRE CAPTAIN(112 HRS) 7.00 $ 557,768 7.00 $ 567,732 7.00 $ 588,141
10013400 61010 100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 $ 311,997 3.00 $ 317,516 3.00 $ 327,810
10013400 61010 100 6300 F-01 FIREFIGHTER 26.00 $1,664,848 26.00 $1,689,281 33.00 $2,198,670
10013400 61010 100 6750 F-04 FIRE LIEUTENANT(112 HRS) 14.00 $1,047,446 14.00 $1,062,456 14.00 $1,103,039
Total 74.00 $5,263,727 74.00 $5,340,178 81.00 $5,974,783
Fire Prevention-Full-Time
10013700 61010 100 6915 GE-34 ASST FIRE MARSHALL 1.00 $ 82,906 1.00 $ 106,837 1.00 $ 107,208
ASST FIRE CHIEF-FIRE
10013700 61010 100 7000 GE-38 MARSHALL 1.00 $ 105,295 1.00 $ 84,210 1.00 $ 86,898
Total 2.00 $ 188,201 2.00 $ 191,047 2.00 $ 194,106
Fire Training-Full-Time
ASST FIRE CHIEF-TRAINING
10013200 61010 100 7050 GE-38 (80) 1.00 $ 102,343 1.00 $ 103,842 1.00 $ 91,378
Total 1.00 $ 102,343 1.00 $ 103,842 1.00 $ 91,378
Ambulance
10013300 61010 100 6975 GE-35 EMS SUPERVISOR 1.00 $ 88,273 1.00 $ 82,308 1.00 $ 89,461
10013300 61010 100 2420 F-05 FIRE CAPTAIN-AMBULANCE 2.00 $ 158,800 2.00 $ 162,191 2.00 $ 168,546
FIRE LIEUTENANT-
10013300 61010 100 2480 F-04 AMBULANCE 4.00 $ 294,585 4.00 $ 298,238 4.00 $ 306,568
AMBULANCE MEDICAL
10013300 61010 100 6650 F-03 OFFICER 6.00 $ 426,508 6.00 $ 431,871 6.00 $ 443,390
Total 13.00 $ 968,166 13.00 $ 974,608 13.00 $1,007,965
TOTAL FIRE DEPARTMENT 92.16 $6,719,000 92.16 $6,809,623 99.16 $7,476,442
-86-
Capital Improvement Projects by Department/Division
FIRE DEPARTMENT
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1011444 IMPROVEMENTS TO STATION 4
1012824 FIRE STATION EXHAUST SYS 30,600
1021026 STATION#5 INTERIOR&EXT 49,000
1021135 OUTDOOR SIREN 50,000 51,000
1021539 STATION#5 STRUCT BEAM 38,500
1022706 FIRE STSTION STRCTRE RPR 50,000
3501016 LDR TRK,PMPR,ABLCE REPL 224,477 1,507 1,682,154
3501140 STATION 5 BATHROOM REMOD 15,300
3501402 ADA COMPLIANCE 16,063 6,340
3501444 IMPROVEMENTS TO STATION 4 40,000
3501794 FIRE TRUCK REPLACEMENT 185,901
3501864 FIRE STATION EXPAN/RELOCA 50,000
3502507 AMBULANCE REPLC 659,810
3502575 MECHANICAL/ELECTRICAL SYS 26,010 26,530
3502706 FIRE STSTION STRCTRE RPR 26,983 891
3502810 FIRE HVAC 81,600 175,748
3502824 FIRE STATION EXHAUST SYS 61,000
3502878 BLDG MAINT AT STATION 3 28,363
FIRE DEPARTMENT TOTAL 453,424 8,738 1,914,027 1,201,588
-$7-
PRGRM
/DEPT PROJECT DESCRIPTION FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 TOTAL PAGE
FIRE DEPARTMENT
Public Safety
Ladder Truck& Pumper
Replacement $ - $ 450,000 $ - $ 510,000 $ - $ 960,000 1
HVAC Replacement at Fire
Headquarters 11 West 9th
Street $ 175,748 $ 365,697 $ - $ - $ - $ 541,445 2
Outdoor Warning Siren Repair/
Replace $ 51,000 $ 52,020 $ 53,060 $ - $ - $ 156,080 3
Fire Station Exhaust Systems $ 61,000 $ 58,000 $ - $ - $ - $ 119,000 4
Implement Mechanical&
Electrical System Design
Study Recommendations $ 26,530 $ 27,061 $ 27,602 $ - $ - $ 81,193 5
Ambulance Replacement
$ 659,810 $ - $ - $ - $ - $ 659,810 6
Fire Station Expansion/
Relocation $ 50,000 $ - $ - $ 887,890 $3,449,550 $4,387,440 7
Station 6 Structural, Roof, and
Tuckpointing Repairs $ 50,000 $ - $ - $ - $ - $ 50,000 9
Fire Station 5 Water Proofing $ 49,000 $ - $ - $ - $ - $ 49,000 10
anri I�rivawav
Fire Station Four Kitchen
Remodel, Flooring and Paint $ 40,000 $ - $ - $ - $ - $ 40,000 11
Station 5 Structural Beam � 38,500 $ - $ - $ - $ - $ 38,500 12
Ranlar.PmPnt anrl Ranair
Fire Station Five Off-Street
Parking Area $ - $ - $ 15,000 $ - $ - $ 15,000 13
TOTAL $1,201,588 $ 952,778 $ 95,662 $1,397,890 $3,449,550 $7,097,468
-88-
CITY OF DUBUQUE
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FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 23, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Information Services 1 405
Water 21 127
Water & Resource Recovery 51 173
Public Works 73 195
-�-
This page intentionally left blank.
-ii-
HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
-iii-
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Citizen's Guide
-iv-
Information Services
-1-
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-2-
INFORMATION SERVICES DEPARTMENT
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 862,856 929,785 1,233,932 32.7 %
Supplies and Services 758,298 672,877 715,044 6.3 %
Machinery and Equipment 95,558 65,832 101,890 54.8 %
Total 1,716,712 1,668,494 2,050,866 22.9 %
Resources
Operating Revenue 621,083 618,844 612,807 (1.0)%
Total 621,083 618,844 612,807 (1.0)%
Property Tax Support 1,095,629 1,049,650 1,438,059 388,409
Percent Increase (Decrease) 37.0 %
Personnel -Authorized FTE 9.00 9.00 12.00
Improvement Package Summary
1 of 9
This improvement request is for Office365 Backup using Veeam which is the same back-up and recovery
tool used for backing up on-premise data. Microsoft Office 365 has enabled working anywhere, anytime,
without the need to host email, files and SharePoint infrastructure. Even though Microsoft hosts the
infrastructure, this doesn't replace the responsibility to backup business-critical Office 365 data Customer
data is not Microsoft's responsibility according to their Shared Responsibility Model. The data generated in
Office 365 is the responsibility of the customer and needs to be protected by that customer. The proposed
solution for Veeam backup for Office365 would provide installation, initial configuration and training for a
solution to backup documents and data stored in Teams, OneDrive, Sharepoint, and Outlook to the cloud.
This improvement item is in support of the City Council goal of a Financially Responsible, High-
Performance City Organization: Sustainable, Equitable, and Effective Service Delivery also providing
support for the top priority of the Council's policy agenda - City Information & Network Security.
Related Cost: $18,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $0.0071 0.07 %
Activity: Information Services
2 of 9
This improvement request is for Azure Premium 1 Service for 1000 users. This would move Active Directory
to the cloud, and provide the ability for MultifactorAuthentication (MFA) for DLEC users as well as improved
security. The City's user identity and access management service is called Active Directory or AD. Azure
Premium is not Active Directory in the cloud. Although identity management systems is a key component,
Azure Premium 1 provides features such as (1) single sign-on for an unlimited amount of apps and
unlimited users for those apps, (2) B2B collaboration capabilities—which allows access to guest users
outside of the organization collaborative abilities, (3) gives self-service password change capabilities to
users, provides a synchronization servervice for Windows ServerAD (or other on-premise AD) and Azure
AD, (4) advanced reporting and metrics (seeing how apps are being utilized by users, seeing where risks
-3-
exist, and troubleshooting capabilities),(5) provides branding capabilities for portals/login pages and (6)
allows for multi-factor authentication for all users. Additional capabilities address secure access. As we
continue to look at the option of work from anywhere/anytime a benefit of Azure Premium 1 is cloud app
discovery,Application Proxy, dynamic groups, passwordless authentication all of which help employees
maintain secure access to work apps, whether they're at home, working at a remote site or in the office. This
improvement item supports the City Council goal of Financially Responsible, High-Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery and the City Council top priority of the
policy agenda of City Information & Network Security.
Related Cost: $ 42,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0165 0.17 %
Activity: Information Services
3of9
This improvement request is for e-mail boxes for all staff using G1 licensing for new licenses. Human
Resources Director Shelley Stickfort has requested acquisition of additional Microsoft 365 licenses to
accomodate electronic communication for all employees. Communication via e-mail and access to the Tyler
ERP system will be required of all employees. The additional licensing will provide sufficient accounts to
accomodate all staff. Using city e-mails will provide a secure, auditable and reliable way to communicate
and interact with the ERP. This improvement item supports the City Council goal of Financially Responsible,
High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery and the City
Council top priority of the policy agenda of City Information & Network Security.
Related Cost: $ 24,900 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0098 0.10 %
Activity: Information Services
4of9
This improvement request is for a tool providing diagnosis of WiFi issues such as interFerence from radio/
microwave, obstructions, etc. With this solution, users can quickly and easily gather location-based Wi-Fi
measurements and create visual heat maps of key perFormance metrics in realtime.This improvement item
supports the City Council goal of Financially Responsible, High-PerFormance City Organization: Sustainable,
Equitable, and Effective Service Delivery
Related Cost: $ 3,600 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0014 0.01 %
Activity: Information Services
5 of 9
This improvement request is for improved user password management for use of stronger passwords, e-
mail notification on expired passwords, reporting for soon to expire passwords, user password reset. Note
that this improvement item is not needed ifAzure Premium 1 is funded. This improvement item supports the
City Council goal of Financially Responsible, High-Performance City Organization: Sustainable, Equitable,
and Effective Service Delivery and the City Council top priority of the policy agenda of City Information &
Network Security.
Related Cost: $ 1,400 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0006 0.01 %
Activity: Information Services
-4-
6 of 9
This improvement request is for one additional FTE Help Desk position (GE-27). Adding this position will
provide assistance for the implementation of e-mail for additional users (Improvement Item 3 of 9), help in
implementation of MFA for all, help address the need for backlog of service request tickets, aid in monthly
on-boarding for technology, and provide additional WebQA user and backend support. This improvement
item supports the City Council goal of Financially Responsible, High-Performance City Organization:
Sustainable, Equitable, and Effective Service Delivery and the City Council top priority of the policy agenda
of City Information & Network Security.
Related Cost: $ 67,440 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0265 0.27 %
Activity: Information Services
7 of 9
This improvement request is for one additional FTE User Technology Specialist (GE-29). This position is
needed for ERP support and Accela (Financial, HR, Utility Billing,AR support.)These two systems would
work optimally having in-house first line of support resource along with assistance for report writing and data
export for analysis. This improvement item supports the City Council goal of Financially Responsible, High-
Performance City Organization: Sustainable, Equitable, and Effective Service Delivery and the City Council
top priority of the policy agenda of City Information & Network Security.
Related Cost: $ 73,626 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.029 0.30 %
Activity: Information Services
8 of 9
This improvement request is for the addition of a full-time Chief Security Officer (GE-39). This position will
help improve cybersecurity and manage the on-going complexity of threats. This position will also manage
the network infrastructure (fiber, switches, routers). This improvement item supports the City Council goal of
Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service
Delivery and the City Council top priority of the policy agenda of City Information & Network Security.
Related Cost: $116,118 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0457 0.47 %
Activity: Information Services
9 of 9
This improvement request is for the addition of a full-time Enterprise Operations Manager (GE-29). This
position will manage the architecture of the City's enterprise technology system, including data centers,
deployment and maintenance of infrastructure, and help desk management. This improvement item
supports the City Council goal of Financially Responsible, High-Performance City Organization: Sustainable,
Equitable, and Effective Service Delivery and the City Council top priority of the policy agenda of City
Information & Network Security.
Related Cost: $116,118 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0457 0.47 %
Activity: Information Services
-5-
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29°/o is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY 2023
per month per contract which results in an annual cost increase of$43,452 or 3.04%.
4. Overtime is unchanged from $3,513 in FY 2022 to $3,513 in FY 2023. FY 2021 Actual was $848.
5. 50% Sick Leave Payout increased from $3,040 in FY 2022 to $4,736 in FY 2023 based on FY 2021
Actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick leave
over the cap to vacation or be paid out.
6. During FY 2022, the following personnel changes were approved:
a. Information Tech Specialist (GE-30)was reclassified to Lead Applications/Network Analyst
(GE-32) net (+$9,871).
b. User Technology Specialist (GE-29) was reclassified to Held Desk Technical Support (GE-27)
net (-$14,659)
Supplies & Services
7. Machinery and Equipment Maintenance increased from $48,700 in FY 2022 to $101,890 in FY 2023.
8. Education and Training is unchanged from $12,560 in FY 2022 to $12,560 in FY 2023. This line item
represents administrative training for Information Services.
9. The City of Dubuque continues to actively pursue a Broadband Acceleratio8n Initiative focusing on
public/private collaborations and includes a comprehensive strategy to reduce the cost and time
required for broadband expansions in Dubuque. Information Services serves as part of the
Telecommunications Team that plans, designs, implements, and works with partners and staff on
new initiatives along with Engineering, Legal and GDDC.Among the benefits of this initiative include
no cost internet services to the city saving approximately $18,000 per year, connectivity to several
city-sites including Sutton Pool, Eagle Point Water Plant, Comiskey Park, the 3rd Street Water Tower
Data center site, City Greenhouse, Bee Branch and several camera and traffic signal locations. The
public/private collaborations have also provided shared co-location sites for network co-location at
ImOn and ICN points of presence.
-6-
10. Software License expense increased from $544,128 in FY 2022 to $552,825 in FY 2023. The
software licenses budgeted are as follows:
Software FY 2022 FY 2023 Change
Sophos Mobile $ 13,877 $ - $ (13,877) (b)
LogLogic 13,650 15,400 1,750
Battery & Environment Monitoring 861 861 -
Cartegraph Licensing � 15,780 15,780 -
Domain Names/SSL Certificate 2,171 2,400 229
FreshService Licensing 2,461 2,461 -
FTP Site 5,336 5,232 (104)
GIS Annual Support 63,700 63,000 (700)
GitHub Maintenance 306 306 -
GotoAssist 5,280 5,280 -
GotoMeeting 14,088 12,240 (1,848) (c)
GoToMyPC 25,412 11,424 (13,988) (c)
Informix 4J's Compiler 604 - (604) (a)
Informix 4J's User 4,953 - (4,953) (a)
Laserfiche 52,106 52,000 (106)
LastPass Manager - 17,136 17,136
Novus Agenda 5,800 5,800 -
Office 365 130,840 134,026 3,186
Office 365 Manager Plus 3,720 3,720 -
PDQ Deploy 6,750 6,750 -
PrintAudit - 4,684 4,684
Retain Email Archive 34,606 38,000 3,394
Rightfax 1,808 1,843 35
Mitel Maintenance 8,879 8,879 -
Mitel Reporting - 889 889
Socrata Licensing & Maintenance � 72,000 72,000 -
Sophos Antivirus 30,115 43,992 13,877
Sophos Firewall Maint. 4,722 4,722 -
VMWare 24,303 24,000 (303)
$ 544,128 $ 552,825 $ 8,697
(a) Licensing decreased upon returning on-site.
(b) Sophos Mobile is now combined with Sophos Licensing & Maintenance.
(c)Volume licensing provided in FY 2023.
Machinery & Equipment
10. Equipment replacement items include ($101,890):
Smartphones (7) � $ 12,500
Network Switches $ 89,390
Total Equipment $ 101,890
-7-
Revenue
1. Specialized services revenue related to department contracts and maintenance recharges
decreased from $371,171 in FY 2022 to $369,340 in FY 2023. In FY 2022, Legacy recharges
included operations and support for Utility Billing, Finance (AP, AR, Parking Tickets and Payroll,)
Budget and Human Resources. With the outsourcing of printing the amount recharged for the
operations portion of Legacy systems was reduced by approximately 58%. The amount of Legacy
system support (trouble-shooting, debugging and work for the ERP implementation) increased by
25% due additional staff resources needed and position re-classification resulting in a higher cost per
hour. Changes in recharges for Non-legacy systems are due to variations in the factors that impact
the software licensing recharge calculation which may include number of users, number of e-mail
boxes, number of devices or type of licensing plan used for Microsoft 365. In FY 2023 Costs that are
recharged for software decreased by 5%. Information Services uses a recharging system for end
users for network installation, PC set-up, maintenance, trouble-shooting, and repair charges thru
optional service agreements that began FY 2000. In addition, departments receive recharges for
maintenance agreement costs on City wide software based on the number of users in their
department.
-8-
INFORMATION SERVICES
Information Services is committed to enhancing and supporting high performance government through
the effective application of technology, resilient and reliable infrastructure and demonstration of quality
of services to our users.
C�ty M��1�g�rrS
�fF�ce
Infar�ation
Services
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
Information Services works with
� all City�epartments and
�ivisians to ensure the latest
te�hnology is available to carry
PEOPLE out Cify Goals and fnitiatives.
A knowledgeable and competent staff � ;� � : ' �
provides leadership in the te�hnalogy } I
activities for the City af oubuque �J
including help desk, sys#ems pkanning �,
and implementation, network � �
administration and telephony. I- � f�,
Information Services staff regularly " ��� + A�
attend annual conferences and �
education sessions to gain knowledge � �
and best practices. � � �� .�a
_ � � �i_ �
PARTNERSHIPS
Information Servi�es su��essfully integrates
people, process and technology by fostering
� partnerships and �onsistently delivering solutions ;,�
that serve as the foundation of City operations.
Te�hnology support is provided for close to 700 _
end-users in�luding Greater�ubuque
❑evelopment Corparation and City and County
public safety whi�h includes 911 �ispatch,
Duhuque Gounty sheri#f,jail and poli�e.
-9-
INFORMATION SERVICES
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 9.00 9.00 12.00
Resource and Property Tax Support
2,000,000
1,500,000
1,000,000
500,000
0
Operating Revenue Property Tax Support
FY 2021 FY 2022 � FY 2023
Information Services is supported by 12.00 full-time equivalent employees, which accounts for 60.17%
of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 22.92% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$862,856
Employee Expense $929,785
$1,233,932
$758,29�
Supplies &Services $672,877
$715,044
$95,558
Machinery& Equipment $65 832
,
$101,890
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000
� FY 2021 FY 2022 � FY 2023
-10-
INFORMATION SERVICES
Mission & Services
Information Services advances productivity and equitable resident responsiveness of department staff
by saving time and money through the effective use of technology, supporting resilient and reliable
infrastructure and providing high quality services.
• Network Administration : Providing secure, effective and efficient use of technology
infrastructure and resources.
• User and Application Management and Support: Providing high quality, responsive technical
support to the City's 700 users of technology and enterprise application management.
• Security: Sustaining security and protection of the City's data assets using state-of-the art
threat protection/response and cybersecurity best practices.
• Consultation and Project Management: Providing consultation and project management to
new and updated technology projects and initiatives.
Position Summary
FY 2023
INFORMATION SERVICES MANAGER 1.00
SENIOR NETWORK/SYSTEMS ADMIN 1.00
LEAD APPLICATIONS/NETWORK 4.00
HELP DESK TECHNICAL SUPPORT 3.00
CHIEF SECURITY OFFICER 1.00
USER TECHNOLOGY SPECIALIST 1.00
INTERN-SEASONAL 1.00
Total FT Equivalent Employees 12.00
Performance Measures
City Council Goal: Financially Responsible, High-Performing Government
1 Dept. Objective: Provide high-quality technical solutions and support services to all users.
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
%Virtual Servers Updated (% updated of 100% 93% N/A 95% [y�
total 75 servers)
% Overall Up-Time 99% + 99% N/A 99.99% �
2 Dept. Objective: Provide solutions &services that maximize the investment in technology assets.
% storage growth N/A N/A N/A N/A �
#Training sessions/education provided for �5 50 N/A 62 [��
employees by IS staff
# Hours planned "down-time"for network $$ �g N/A 78 �
maintenance
3 Dept. Objective: Data assets are safe and continuity of business is insured.
°/o of total inbound intrusions that were 100% 99% 100% 100% �
blocked
°/o of total inbound viruses that were blocked 100% 100% 100% 100% �
-11-
Recommended Operating Revenue Budget - Department Total
77 -INFORMATION SERVICES
FY19 Actual FY20 Actual FY21 Adopted FY22 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 53201 REFiJNDS 0 1,921 0 0
100 53510 FINANCE-DP SERVICE 23,079 20,852 20,852 18,596
100 53511 PAYROLL-DP SERVICE 20,998 23,048 23,048 17,753
100 53512 PERSONNEL-DP SERVICE 4,162 3,997 3,997 1,686
100 53513 BUDGET-DP SERVICE 1,041 999 999 422
100 53515 ACCTS REC-DP SERVICE 15,795 13,858 13,858 15,645
100 53516 FLEET MAINT-DP SERVICE 1,847 1,847 1,847 1,847
100 53517 PARKING FINES-DP SERVICE 14,939 17,705 17,705 15,223
100 53518 POLICE-iJNIX/SYS SUPPLIES ll5,409 117,742 ll7,742 135,625
100 53519 UTIL BILLING-DP SERVICE 53,729 47,625 47,625 36,670
100 53530 SPECIALIZED SERVICES 304,820 371,171 371,171 369,340
100 53620 REIMBURSEMENTS-GENERAL 692 318 0 0
53 MISCELLANEOUS -Total 556,Sll 621,083 618,844 612,807
INFORMATION SERVICES -Total 556,511 621,083 618,844 612,807
-12-
Recommended Operating Expenditure Budget - Department Total
77 -INFORMATION SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account AccountTitle Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 565,600 618,631 666,241 884,229
100 61020 PART-TIME EMPLOYEES 0 531 0 0
100 61030 SEASONAL EMPLOYEES 19,802 14,367 27,854 28,752
100 61050 OVERTIME PAY 2,023 848 3,513 3,513
100 61084 ISOLATION ORDER 0 1,579 0 0
100 61085 SELF QUARANTINE HEALTH 0 4,419 0 0
100 61091 SICK LEAVE PAYOFF 0 0 0 5,658
100 61092 VACATION PAYOFF 0 1,259 0 0
100 61095 PARENTAL LEAVE 1,342 7,580 0 0
100 61096 50%SICK LEAVE PAYOUT 3,040 4,736 3,040 4,736
100 61310 IPERS 54,072 60,709 69,133 86,517
100 61320 SOCIAL SECURITY 42,357 47,734 53,368 70,708
100 61410 HEALTH INSURANCE 86,688 98,368 104,256 147,708
100 61415 WORKMENS'COMPENSATION 1,535 1,647 1,295 1,383
100 61416 LIFE INSURANCE 412 448 458 506
100 61417 UNEMPLOYMENT INSURANCE 444 0 222 222
100 61660 EMPLOYEE PHYSICALS 405 0 405 0
61-WAGES AND BENEFITS 777,721 862,856 929,785 1,233,932
100 62010 OFFICE SUPPLIES 1,556 730 1,596 1,404
100 62011 LTNIFORM PURCHASES 50 0 50 0
100 62030 POSTAGE AND SHIPPING 54 0 55 0
290 62030 POSTAGE AND SHIPPING 10 0 10 0
100 62050 OFFICE EQUIPMENT MAINT 463 490 452 500
100 62090 PRINTING&BINDING 57 0 45 58
100 62110 COPYING/REPRODUCTION 566 172 566 172
100 62130 LEGAL NOTICES&ADS 469 0 469 0
100 62190 DUES&MEMBERSHIPS 955 0 966 966
100 62206 PROPERTY INSURANCE 10,120 0 10,145 0
100 62208 GENERAL LIABILITY INSURAN 3,789 3,684 3,906 5,166
100 62310 TRAVEL-CONFERENCES 3,511 469 2,449 2,449
100 62320 TRAVEL-CITY BUSINESS 30 0 0 0
100 62340 MILEAGE/LOCAL TRANSP 270 87 285 285
100 62360 EDUCATION&TRAINING 15,033 0 12,560 12,560
100 62421 TELEPHONE 8,217 16,757 20,448 8,208
100 62424 RADIO/PAGER FEE 633 633 671 671
100 62436 RENTAL OF SPACE 2,430 2,835 2,430 3,840
100 62611 MACH/EQUIP MAINTENANCE 4,615 29,424 48,700 29,424
100 62663 SOFTWARE LICENSE EXP 511,148 691,650 544,128 639,125
100 62667 DATA SERVICES 3,046 4,716 3,046 4,716
100 62716 CONSULTANT SERVICES 14,755 6,650 19,900 5,500
62-5UPPLIES AND 5ERVICES 581,775 758,298 672,877 715,044
100 71120 PERIPHERALS,COMPUTER 1,050 596 0 0
100 71123 SOFTWARE 0 2,124 0 0
100 7ll24 COMPUTER 2,274 0 0 0
100 71126 HARDWARE 4,893 75,280 63,410 89,390
-13-
Recommended Operating Expenditure Budget - Department Total
77 -INFORMATION SERVICES
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account AccountTitle Expense Expense Budget Budget
100 71127 UPS SYSTEM 0 15,158 0 0
100 72418 TELEPHONE RELATED 13,838 0 2,422 12,500
100 72515 TEST EQUIPMENT,OTHER 0 2,400 0 0
71-EQUIPMENT 22,055 95,558 65,832 101,890
100 73210 CONST CONTRACT-BLDG 0 0 7,500 0
73-CIP EXPENDITURES 0 0 7,500 0
77-INFORMATION SERVICES TOTAL 1,381,550 1,716,712 1,675,994 2,050,866
-14-
Recommended Expenditure Budget Report by Activity & Funding Source
77-iNFORMATiON SERVICES
INFORMATION SERVICES -77100
FUNDING SOURCE:MEDIA SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES — 7,500 —
EQUIPMENT 95,558 65,832 101,890
SUPPLIES AND SERVICES 758,298 672,877 715,044
WAGES AND BENEFITS 862,856 929,785 1,233,932
INFORMATION SERVICES $1,716,712 $1,675,994 $2,050,866
INFORMATION SERVICES TOTAL $1,716,712 $1,675,994 $2,050,866
-15-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
77 INFORMATION SERVICES DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9400 GE-44 INFORMATION SERVICES MANAGER 1.00 $121,681 1.00 $130,163 1.00 $149,237
100 8650 GE-37 SENIOR NETWORK/SYSTEMSADMIN 1.00 $ 90,291 1.00 $ 96,686 1.00 $100,629
100 8600 GE-35 LEAD APPLICATIONS/NETWORK 3.00 $222,780 3.00 $259,271 4.00 $347,424
100 8500 GE-30 INFORMATION TECH SPECIALIST 1.00 $ 65,320 1.00 $ 66,299 — $ —
100 GE-27 HELP DESK TECHNICAL SUPPORT 1.00 $ 45,955 1.00 $ 49,212 3.00 $150,184
100 GE-39 CHIEF SECURITY OFFICER — $ — — $ — 1.00 $ 85,390
100 490 GE-29 USER TECHNOLOGY SPECIALIST 1.00 $ 63,668 1.00 $ 64,610 1.00 $ 51,365
TOTAL FULL TIME EMPLOYEES 8.00 $609,695 8.00 $666,241 11.00 $884,229
61030 Seasonal Employee Expense
100 650 NA-38 INTERN-SEASONAL 1.00 $ 27,436 1.00 $ 27,854 1.00 $ 28,752
TOTAL SEASONAL EMPLOYEES 1.00 $ 27,436 1.00 $ 27,854 1.00 $ 28,752
TOTAL INFORMATION SERVICES 9.00 $637,131 9.00 $694,095 12.00 $912,981
-16-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Information Services-General Fund
10077100 61010 100 9400 GE-44 INFO SERVICES MANAGER 1.00 $121,681 1.00 $130,163 1.00 $ 149,237
SENIOR NETWORK/SYSTEMS
10077100 61010 100 8650 GE-37 ADMIN 1.00 $ 90,291 1.00 $ 96,686 1.00 $ 100,629
10077100 61010 100 8600 GE-35 LEAD APP/NETWORK ANALYST 3.00 $222,780 3.00 $259,271 4.00 $ 347,424
10077100 61010 100 8500 GE-30 INFO TECHNOLOGY SPECIALIST 1.00 $ 65,320 1.00 $ 66,299 — $ —
10077100 61010 100 GE-27 HELP DESK TECHINICAL SUPPORT 1.00 $ 45,955 1.00 $ 49,212 3.00 $ 150,184
10077100 61010 100 GE-39 CHIEF SECURITY OFFICER — $ — — $ — 1.00 $ 85,390
10077100 61010 100 490 GE-29 USER TECHNOLOGY SPECIALIST 1.00 $ 63,668 1.00 $ 64,610 1.00 $ 51,365
Total 8.00 $609,695 8.00 $666,241 11.00 $ 884,229
Information Services-General Fund
10077100 61030 100 650 NA-38 INTERN-SEASONAL 1.00 $ 27,436 1.00 $ 27,854 1.00 $ 28,752
Total 1.00 $ 27,436 1.00 $ 27,854 1.00 $ 28,752
TOTAL INFORMATION SERVICES DIVISION 9.00 $637,131 9.00 $694,095 12.00 $ 912,981
-17-
Capital Improvement Projects by Department/Division
INFORMATION SERVICES
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1001069 INTERNET,MICROS&PRINTER 5,786 1,752
1011069 INTERNET,MICROS&PRINTER 104,861
1012940 FIBER OPTIC DOC&MAINT - - 100,000 -
1021051 OFFICE REDESIGN - 25,000 50,000
1021069 INTERNET,MICROS&PRINTER 270,004 78,620 507,195 -
1021949 BUSINESS CONT.FOR SERVER 60,000
1022683 WORKSTATION/CHAIR REPLACE
1022684 LASERFICHE FULL USER LICE
1022726 ANNEX 2ND FLR LOW VOLTAGE
1022808 NETWORK SEC RISK ASSESS 25,000 10,000
1022809 REDUNDANT NETWORK SWITCH
1022864 RANSOMWARE DEFENDER REC 3,210
2501069 INTERNET,MICROS&PRINTER 8,805 474 - 11,200
2502435 CITY WIDE MULTIFLTNC RPL
2901069 INTERNET,MiCROS&PRINTER 6,751 2,026 5,600 920
3001069 INTERNET,MICROS&PRINTER 13,240
3501069 INTERNET,MICROS&PRINTER 40,731 29,925 278,497 864,131
3501846 NETWORK SWITCH RPLC 12,513 30,359
3501950 FIBER CONDUIT MNT DOC 50,000
3502435 CITY WIDE MULTIFUNC RPL - 6,710 - -
3502808 NETWORK SEC RISK ASSESS - - 5,000 -
3502809 REDLTNDANT NETWORK SWITCH 75,229
3502862 ENTERPRISE FIREWALL SEC
3502865 NETWORK MONITORING TROUB
3502939 DATA VAULT 200,000
3502941 ISILON D1SK STORAGE 250,000
6001069 INTERNET,MICROS&PRINTER 10,366 1,102 - 2,300
6002435 CITY WIDE MULTIFUNC RPL
6701069 INTERNET,MICROS&PRINTER 3,831 3,452 - 1,840
6702435 CITY WIDE MULTIFLTNC RPL
7101069 INTERNET,MICROS&PRINTER 10,387 12,104 250 37,330
7102435 CITY WIDE MULTIFLTNC RPL
7201069 INTERNET,MICROS&PRINTER 7,137 303 5,460 3,020
7202435 CITY W1DE MULTIFUNC RPL
7301069 INTERNET,MICROS&PRINTER 12,947 1,102 - 2,300
7302435 CITY WIDE MULTIFUNC RPL
7401069 INTERNET,MICROS&PRINTER 14,819 653 - 9,440
7402435 CITY WIDE MULTIFLTNC RPL
8101069 INTERNET,MiCROS&PRINTER 14,260 2,555 2,200 10,320
8102435 CITY WIDE MULTIFLTNC RPL 0 0 0 0
9401069 INTF.RNF,T,MICROS&PRINTRR 9,270 2,543 42,820 13,120
INFORMATION SERVICES TOTAL 532,467 198,681 1,520,491 1,119,131
-18-
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
INFORMATION SERVICES
Business Type
City-Wide Computer and Printer
Replacements-Business $ 79,670 $ 96,294 $ 91,270 $ 75,670 $ 37,430 $ 380,334 404
General Government
City-Wide Computer and Printer
Replacements-General Gov $ 876,251 $ 509,470 $ 461,600 $1,025,552 $630,165 $3,503,038 405
Network Security Risk
Assessment $ — $ 15,000 $ — $ — $ — $ 15,000 406
Fiber Optic Documentation and
Maintenance $ 50,000 $ 50,000 $ 50,000 $ — $ — $ 150,000 407
Office Redesign $ 50,000 $ — $ — $ — $ — $ 50,000 408
Ransomware Defender and File
Recovery $ 3,210 $ — $ — $ — $ — $ 3,210 409
Data Center $ 60,000 $ 406,213 $ 233,664 $ 158,049 $ — $ 857,926 410
TOTAL $1,119,131 $1,076,977 $ 836,534 $1,259,271 $667,595 $4,959,508
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Water Department
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WATER DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 2,247,452 2,521,261 2,514,330 (0.3)%
Supplies and Services 2,558,634 2,649,327 2,702,358 2.0 %
Machinery and Equipment 714,163 564,750 960,568 70.1 %
Administrative Overhead Recharges 424,310 435,271 452,767 4.0 %
Finance Utility Billing 10,873 — — — %
Engineering Water Maintenance Charges 40,306 29,673 42,951 44.7 %
Payment in Lieu of Taxes 142,884 142,884 142,884 — %
Payment to Construction Fund 550,000 400,000 1,000,000 150.0 %
Debt Service 11,969,207 3,897,961 2,692,470 (30.9)%
Total Expenses 18,657,829 10,641,127 10,508,328 (1.2)%
Resources
Operating Revenue 19,777,274 10,553,217 11,630,469 10.2 %
General Fund - Rate Subsidy 21,315 96,126 25,000 (74.0)%
Total Resources 19,798,589 10,649,343 11,655,469 9.4 %
Net Operating Surplus (Deficit) 1,140,760 8,216 1,147,141 1,138,925
Personnel -Authorized FTE 26.07 26.07 26.07
Water User Fee Rate Increase — % 3 % 5 %
Revenue 1% Rate Increase Generates $ 85,475
Improvement Package Summar-X
1 of 6
This improvement request is for the purchase of one new GPS Unit. This GPS unit will work wirelessly with
the tablet for real time placement of water features in the field while infrastructure is being installed. City
Engineering has had much success with this exact same unit over the last couple of years. The water
department has eight staff members fully trained on how to operate the GPS unit and would allow us to send
multiple teams into the field to perForm data collection. The existing R2 GPS unit has proved to be
invaluable for on site data collection and it would be useful to have a second device when work is going on
at different ends of the the city. This is a proactive, sustainable approach of being as effective and efficient
with the operation in providing uninterrupted service to citizens, contractors, developers and engineering
firms that are served. This follows the City Council goal of having a Sustainable Environment: Become a
resilient city using sustainable and affordable technology for water, energy, transportation, health and
wellness, discard, community engagement- a model community for the world.
Related Cost: $880 Water User Fees Recurring Recommend -Yes
Related Cost: $6,600 Water User Fees Non-Recurring
Net Cost: $7,480
Water Rate Impact: 0.08 %
Activity: Distribution
-23-
2 of 6
This improvement request is for a Flexipro Video Camera to be used for inspection of the interior of existing
water mains for evaluation of water main replacement for future street and green alley projects. This also
provides means to see inside existing water mains through fire hydrants or cut outs of water main up to 400
feet in each direction. Public Works Department has a similar camera for sewer inspections, but are not
able to use for sanitary reasons. This follows the Council Goals and priorities of a Sustainable Environment:
Provide safe, dependable drinking water for all residents.
Related Cost: $ 9,500 Water User Fees Non-Recurring Recommend -Yes
Net Cost: $ 9,500
Water Rate Impact: 0.11 %
Activity: Distribution
3 of 6
This improvement request is for a set of four file cabinets with table top to match Public Works File Cabinets,
which will be placed in the open area of the Municipal Service Center. Per John Klostermann, Public Works
Director, our filing cabinets must match their filing cabinets so everything is uniform. File Cabinets will be
used to house Development Review Project Folders and Fire Sprinkler Plans that are older than five years.
This was planned to be housed in the Water Distribution File room on the mezzanine in the garage, due to
the amount of dust particles entering this room, it is not conducive to place file project folder records. This
follows the City Council Goals and Priorities of a Financially responsible, High performance City
Organization: Secure City information and data using "Best Practices".
Related Cost: $ 3,300 Water User Fees Non-Recurring Recommend -Yes
Net Cost: $ 3,300
Water Rate Impact: 0.04 %
Activity: Distribution
4of6
This improvement request is for a vehicle for the use of the maintenance and supervisory staff at the Eagle
Point Water Treatment Plant. Use and benefit of the vehicle would be used by maintenance at the pump
stations including, but not limited to, delivering bulk sodium hypochlorite liquid, changing reagents for
chlorine analyzers, well sampling and measurement, distribution system sampling, safety and security
inspections at the tanks, towers, and delivering parts as necessary to each of the nineteen(19) remote
facilities of the treatment and pumping operation. The vehicle will also be fitted with a plow for snow removal
to aid the Public Works Department, a utility box for onsite repairs and maintenance work, and will have a
spray in the bed liner for hauling materials and products to each site. This third vehicle will be used to
improve situations associated with the daily challenges of four maintenance and operations staff, two
operator special assignments and two maintenance staff, managing electrical and mechanical needs which
are often at odds with scheduling two vehicles and ensuring work is performed in a timely manner. A third
vehicle will reduce the wait and response time to perform their work and improve overall efficiency within the
group. This vehicle will also provide available transportation for staff to deliver customer notices and the
consumer confidence reports. It will also provide transportation for other City business, like conferences,
classes, etc., which are now being done with private vehicles. The vehicle is a 3/4 ton truck with utility box
and snowplow. This improvement package follows the City Council Goals and Priorities: Financially
Responsible, High PerFormance City Organization: Sustainable, Equitable, and effective Service Delivery.
Related Cost: $66,000 Water User Fees Non-Recurring Recommend -Yes
Net Cost: $66,000
Water Rate Impact: 0.78 %
Activity: Distribution
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5 of 6
This improvement request is for a stand alone SureCall Cellular Distributed Antenna System (DAS) for the
Water Distribution Department Staff at the City of Dubuque Public Works building. This system would boost
the cellular signal for the area in the Public Works Building that is isolated from any windows (Water
Distribution Department) where cellular signal can be obtained. The SureCall DAS System consists of one
signal amplifier, one rooftop mounted antenna, and up to two (2) interior antennas that will be mounted in
the affected areas. Use and benefit of the SureCall DAS System would improve efficiency in daily operations
such as: making/receiving calls from Distribution crews, contractors, receiving notifications such as two-
factor identification, and effective use of the Panic Button app, in case of emergencies. This improvement
package follows the City Council Goals and Priorities: Financially Responsible, High-Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery
Related Cost: $12,632 Water User Fees Non-Recurring Recommend -Yes
Net Cost: $12,632
Water Rate Impact: 0.15 %
Activity: Plant Operations
6 of 6
This improvement request would provide funding for Cartegraph's programming services, training and any
software add ons that are beyond the standard to help efficiently manage and report on daily operations
including generation of Work Orders, Preventative and Corrective Maintenance orders, inventory
management, Job Costing, Procurement Management(quotation and requisition processes) and Scheduling
and Service Requests. This follows the City Council Goal of financially responsible, high performance city
organization, sustainable, equitable and effective service delivery.
Related Cost: $65,000 Water User Fees Non-Recurring Recommend -Yes
Net Cost: $65,000
Water Rate Impact: 0.77 %
Activity:Administration
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY 2023
per month per contract which results in an annual cost increase of$3,452 or 3.00%.
4. Overtime is unchanged from $94,040 in FY 2022 to $94,040 in FY 2023 . FY 2021 actual was
$105,353.
5. Five-Year Retiree Sick leave payout is decreased from $31,850 in FY 2022 to $11,094 in FY 2023.
6. 50% Sick Leave Payout increased from $766 in FY 2022 to $1,841 in FY 2023 based on FY 2022
actual to-date. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick
leave over the cap to vacation or be paid out.
7. An additional decrease in employee health insurance ($-3,452) reflects a corrected miscalculation
included in prior year expense.
-25-
Supplies & Services
8. Property Insurance increased from $72,702 in FY 2022 to $89,389 in FY 2023 based on FY 2022
actual plus 9.5°/o.
9. Electricity Utility Expense decreased from $770,628 in FY 2022 to $668,402 in FY 2023 based on FY
2019 actual of$730,336 less 8°/o.
10. Gas Utility Expense increased from $37,210 in FY 2022 to $39,992 in FY 2023. This is based on FY
2019 actual of$36,825 plus 8.6%.
11. Sales Tax expense increased from $454,532 in FY 2022 to $460,710 in FY 2023 based on FY 2021
actual plus an increase in water rates in FY 2023 of 5%. This expense is directly offset by sales tax
revenue.
12. Machinery and Equipment Maintenance decreased from $83,994 in FY 2022 to $63,457 in FY 2023
based on FY 2021 actual of$63,208. This line item represents wells, filters, pumps, generators,
chemical unloading and storage, chemical feed equipment, chlorinators, lime slackers, clarifiers, air
compressors and air system components, telemetry, HVAC, elevator, computer maintenance, sludge
plant, electrical controls, and sensors.
13. Costs for Fluoride, Phosphate, Chlorine, Carbon Dioxide, Lime, and Polymer expense (water
processing materials) decreased from $452,099 in FY 2022 to $335,000 in FY 2023. Chlorine
increased from $30,744 in FY 2022 to $40,675 in FY 2023. Lime decreased from $319,000 in FY
2022 to $319,650 in FY 2023. Carbon dioxide increased from $20,679 in FY 2022 to $29,275 in FY
2023.
14. Hauling Services unchanged from $165,000 in FY 2022 to $165,000 in FY 2023 based on FY 2022
actual price per ton unchanged.The amount of hauled tons of lime sludge is highly variable from year
to year and is based on hauling approximately 15,000 tons per year. FY 2021 actual expense was
$212,476.
15. Consultant Services increased from $29,000 in FY 2022 to $33,000 in FY 2023. This line item
includes a leak survey ($18,000) and water storage tank inspections ($15,000).
16. Software increased from $61,128 in FY 2022 to $94,610 in FY 2023. This increase is largely due to
($31,000) Hach Wims and Access Technologies expense previously charged to an equipment line
item. This line item includes the following breakout costs:
-26-
Software FY 2023
Water Administration
Laserfiche License 282
GoToMyPC (5) 720
Water Meters
Tokay Software 1,500
WaterSmart 31,568
Neptune360 (50%) 23,640
Water Plant Operations
Scada Tech Support For Rockwell Software 4,900
Hach Wims And Access Technologies 31,000
Water Distribution
AutoCAD 1,000
Total Software $94,610
17. Property Maintenance increased from $30,311 in FY 2022 to $45,170 in FY 2023 based on FY 2021
actual. This line item represents the contract for building and grounds maintenance for Eagle Point
Plant, sludge plant, storage tanks, reservoirs, booster stations, well houses.
18. Pipe Special Fittings is increased from $50,290 in FY 2022 to $75,472 in FY 2023 based on FY
2021 actual. This line item represents the purchase of water pipe, special fitting and tapping material
for the distribution system. There is associated revenue budgeted in taps ($35,121) and taps
services ($55,000) that covers these expenses.
19. Valves increased from $49,955 in FY 2022 to $64,000 in FY 2023 based on FY 2021 actual. This line
item represents the material cost only for valves in the distribution system (9 valves) and ongoing
valve replacement and maintenance internally in the plant.
20. Environment Testing/Monitoring unchanged from $35,600 in FY 2022 to $35,600 in FY 2023 based
on FY 2022 budget. FY 2021 actual was $38,048. This line item represents the cost of samples due
to boil advisories, chlorine monitoring, increased testing for expansion of system, and water quality
testing using the Heterotrophic Plate Count (HPC) test. The HPC test detects the growth of
pathogens beyond bacteria testing, that might be present, which is especially important after main
breaks, loss of pressure, and following new connections. HPC testing is conducted twice per month
or as needed following an emergency.
21. Engineering Water Maintenance Charges provides for in-house utility locates for various water
distribution operations through Engineering Department ($42,951). FY 2022 was budgeted at
$29,673 which is a 44.75°/o increase in FY 2023.
-27-
Machinery 8� Equipment
22. Equipment replacement items at the maintenance level include ($960,568):
Water Administration
Smart Phone (1) $ 350
Meters
Smart Phone (2) $ 700
Plant Operation & Maintenance
Smart Phone (2) $ 700
Water Distribution System
Shop Equipment $ 250
Hydrants $ 70,000
Electric Pump (2) $ 30,000
Cut Off Saw $ 3,200
Gas Generator _ $ 2,400
Barricades/Warn Safety Signals $ 1,000
Smartphones (3) $ 13,682
Portable Parallel Analyzer Test Equipment $ 5,000
Shop Vac $ 1,000
Annual Maintenance Projects �
Pump Replace Vacuum Filter $ 15,000
Generator Maintenance Program - $ 8,000
Valve Replacement $ 70,000
Water Main Replacements (Repair) $ 350,000
Large Water Meters Exchange $ 191,306
Water Valve Box Maintenance $ 25,000
Water Meter Testing $ 25,000
Recommended Improvement Packages $ 16,980
$ 960,568
Debt Service
23. Annual debt service reflects repayment to ($2,692,470):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 58,740 SRF 2007A Water Fees Clear Wells 2028
$ 218,567 SRF Series 2009 Water Fees Meter Change-Out 2031
$ 423,300 Revenue 2021C Water Fees Water Improvements 2030 2028
$ 107,115 G.O. 2018A Water Fees Water Improvements 2031 2026
$ 40,245 G.O. 2021A Water Fees Water Improvements 2032 2028
$ 137,749 G.O. 2021A Water Fees Water Improvements 2033 2026
$ 659,200 G.O. 20121A Water Fees Water Improvements 2032 2028
$ 42,888 G.O. 2016C Water Fees Water Improvements 2033 2024
-28-
$ 674,200 SRF 2017 Water Fees CIWA Purchase/Imp 2036
$ 268,680 SRF 2019 Water Fees Roosevelt Water Tower 2038 �
$ 59,597 SRF 2021 Water Fees Water Improvements 2041
$ 2,189 SRF 2023 Water Fees Water Improvements 2043
$2,692,470 Total Water Annual Debt Service
Revenue
1. Water User Fees increased from $9,399,359 in FY 2022 to $10,195,050 in FY 2023 based on FY
2021 actual of$8,547,478 plus the FY 2023 projected rate increase of 5%.
2. Flat Rates increased from $27,242 in FY 2022 to $52,897 in FY 2023. FY 2021 actual was $54,498.
This charge is for customers purchasing bulk water. Rates are set by City ordinance.
3. Fire Protection Rates increased from $181,778 in FY 2022 to $186,975 in FY 2023 based on FY
2021 actual of$186,975. This fee is the demand charge for fire sprinkler head connection. The rates
are set by City ordinance.
4. Taps increased from $41,000 in FY 2022 to $65,000 in FY 2023. FY 2021 actual was $23,302. This
fee is charged to customers for 3/4" to 1" taps and represents the cost of labor and materials. The
rates are set by City ordinance.
5. Tap Service decreased from $23,000 in FY 2022 to $20,000 in FY 2023. FY 2021 actual was $4,943.
This fee is charged to customers for 2" taps and represents the actual cost of labor and materials.
The rates are set by City ordinance.
6. Connection Charge Front Footage is increased from $75,000 in FY 2022 to $103,000 in FY 2023
based on a three-year average. FY 2021 actual was $92,811. This fee is charged to a new user
when a connection is made to the City water supply. This represents the user share of the cost of the
installation of the water main. Rates are set by City ordinance.
7. Backflow Prevention Administrative Fees increased from $75,675 in FY 2022 to $76,150 in FY 2023
based on actual number of accounts. FY 2021 actual was $74,406. This is the $25 annual fee
charged to all customers with a backflow device.
8. Penalties for late payments increased from $63,840 in FY 2022 to $95,748 in FY 2023 based on FY
2019 actual of$95,739.
9. Tower Monthly Rental increased from $127,732 in FY 2022 to $132,331 in FY 2023 based on water
lease contract amounts. FY 2021 actual was $134,615.
10. Sales Tax Collected increased from $454,532 in FY 2022 to $499,458 in FY 2023 based on the rate
increase for water fees. This line item off-sets the sales tax expense.
-29-
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�IS Se�asanal Intern [0.5]
1Nater Distributian ����r Depar[ment
Farepersan [1] Mana�er
Industrial Maintenance
Equipment �perator II [1] Mechanic[1]
Water Distribu�ian
� .
Maintenance 1�orker [6.5] 4Vater Plant �p��atar[&]
Meter Repair Worker II [1]
Industrial �ler�rical
Me�er Repair UJarker I [2] Technician [1]
-30-
WATER DEPARTMENT
The Water Department ensures our community has high quality, safe, reliable and affordable drinking
water.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNIN�
The 1�Vater Department is engaged in
PE�PLE �����ientious, strategic planning which
allo�+vs for maintaining compliance with the
Emplo�rees of the �Ilater state and federal regulatory agencies in
Department are provided training order to pro�ide the highest qualit�r, safe
to ensure the maintenance of the and �ost eff�c#ive drin�Cing wat�r possible.
apprapriate licenses required b�
the lowa Department of Natural _ _ � _�' "�'�"� ,�,��
Resources. �ther job-related � = : �'
= , ._�_. . . �.
educativnal training is provided .,�µ �.� ; ,� : , •
�,.'t �.�. ��� -,
w�_.�����+� �::�:��-���� .
t❑ broaden emplo�ree s�Cills and �-. . , �.�
�--�=-.� -�- '" ����� �
increase praduct�vit�r. ����,��-. �,�: : �
�' - �
, .�;..� �-
e-�'
�� � � - - �
� } _.
�".
PAF�TNEF�SHIP�
The 1Nater Department is in�olved in �ommunit�r
�ctivitieslPartnershipsl �utreach pra�rams such as 1�Vater
Conservation Educational Program and the �marter �it�r Initiative.
The VlJater Department pro�ides tours of its Eagle Point Treatment
Plant to local schools and organi�ations.
-31-
WATER DEPARTMENT
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 26.07 26.07 26.07
Resources Support
$30,000,000
$20,000,000 $19,777,274
$10,553,217 $11,630,469
$10,000,000
$0
Operating Revenue
� FY 2021 FY 2022 FY 2023
The Water Department is supported by 26.07 full-time equivalent employees, which accounts for
23.93% of the department expense as seen below. Overall, the department's expenses are expected to
decrease by -1.25% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$15,000,000
$10,000,000
$5,000,000
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FY 2021 FY 2022 � FY 2023
-32-
WATER DEPARTMENT
Administration
Mission & Services
The City of Dubuque Water Department is dedicated to producing and delivering drinking water that is
in compliance with all state and federal drinking water standards. We continually strive to adopt new
and better methods of delivering the best quality drinking water to the citizens of Dubuque in the most
cost-effective manner. Water Department Administration is responsible for the preparation of operating
and capital budgets, interacting with the state and federal regulatory agencies, evaluation and
coordination of treatment facility operations and the water distribution system functions.
Water Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $12,772,117 $4,958,327 $3,684,775
Resources $— $— $—
Water Administration Position Summary
FY 2023
Water Department Manager 1.00
Confidential Account Clerk 1.00
Water Engineering Assistant 1.00
GIS Specialist 1.00
GIS Intern 0.50
Total FT Equivalent Employees 4.50
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Maintain a financially-viable water utility.
#of hours that staff are completing annual
training (hrs)to support CEUs and 20 35 35 35 �
professional development in emergency �
response
Reduction of Water Quality Issues per <20 21 22 24 �
100 miles of Pipe
% of IosUunaccounted for water <18% 16.5% 18% 18% C �
% of projects completed within the 100% 100% 100% 100% �
program budget
Operating cost coverage for water(Total r��
operational Revenue/Total Operating 1.0 1.04 1.0 1.0 L
Cost)
# New Commercial connections/ 1/yr 3/yr 3/yr 1/yr I�f
partnerships (per year)
-33-
WATER DEPARTMENT
Plant Operations and Maintenance
Overview '
Plant Operations and Maintenance ensures that water used
for domestic, commercial and industrial purposes is high
quality and is supplied to meet the needs our community. We
are responsible for the management of equipment and .
treatment process of the City's drinking water in compliance • � ' �
with all federal and state water quality standards. , ��> � �
. � ��_� -
Over 200 tests per day are performed by water treatment '' -
. . r .
plant operators. In addition to these tests, the Dubuque _
W&RRC Laboratory performs over 60 bacteriological analysis -- -
of the drinking water on a monthly basis. Other compliance- - _
related testing is performed by the University of lowa Hygienic
Laboratory. All of these analytical measures ensure the water - - '"
_,
reaching homes is of drinking-water quality. - -
• .• . . . .
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $2,493,525 $2,672,673 $2,646,640
Resources $1,400 $— $1,400
� .- . . • . .
FY 2023
Electronic Technician 1.00
Equipment Mechanic 1.00
Plant Operator I 1.00
Plant Operator II 1.00
Plant Operator III & IV 1.00
Plant Operator IV 3.00
Water Operations Supervisor 1.00
Total FT Equivalent Employees 9.00
Performance Measures
City Council Go�l: Sustainable�m
Performance Measure (KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide water treatment and distribute high-quality, clean drinking water that
meets or exceeds drinking water regulations.
#of Regulatory Compliance as No 0 0 0 0 �
Violations
Water Plant Process Efficiency measured
as Water Treated vs Produced(MGD 1.1 .94 1.03 1.0 �
Treated/MGD Produced)
Cost Effectiveness of the Treatment <or- 1.0 0.94 1.07 1.0 C��
Process (O&M Cost/MG, thousands)
The 2019 Water Quality Report can be downloaded at: https://www.cityofdubuque.org/waterqualitX
-34-
WATER DEPARTMENT
�ate�" Iljc�rih� �finn
Mission & Services
The function of the Water Distribution Team is to safely transport potable water from the source to point
of use. Distribution is also responsible for the machinery, equipment, materials and personnel required
to repair main breaks; install water mains, control valves and fire hydrants and assist other sections of
the Water Department. It is our goal to operate and maintain a water distribution system consistent with
established procedures recognized by the American Water Works Association for efficient management
practices and to meet Federal, State and local rules and regulations.
� . . . .
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $2,396,882 $2,020,699 $2,968,919
Resources $19,628,845 $10,530,750 $11,483,981
� . . - . .
FY 2023
Equipment Operator II 1.00
Water Distribution Maintenance Worker 6.50
Water Distribution Foreman 1.00
Water Distribution Supervisor 1.00
Custodian I 0.07
Total FT Equivalent Employees 9.57
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Ensure the integrity of the distribution system piping system.
#of breaks per 100 miles of pipe <15 27 25 23 �
Operation of 10% of system valves ��5 314 775 264 C �
annually
Hydrant effectiveness (out of service rate) <1% 0% <1% >1% C �
<1% or 25FH
O&M costs for water per 100 miles of pipe �343** 311 348 345 �
(thousands per 100 miles)
""Based on 3year running average
The Water Department's Distribution Crew is available 24/7/365 to repair water mains and
reduce service outages, minimizing the time customers are without water.
DID YOU KNOW? The water distribution system is composed of 330.14 miles of public water mains
ranging in diameter from 4" up to 30"; 8,008 control valves; and 2,606 fire hydrants.
-35-
WATER DEPARTMENT
Water Meters & Backflow Prevention
Mission & Services
The Water Meter Team provides dependable meter operations and maintenance. The work performed
includes installation, testing, cleaning, repairing and and reassembling meters as required. The Meter
Team also addresses pressure issues, performs water use investigations and manages the Backflow
Prevention Program. The work is conducted in compliance with local, state and federal requirements.
Water Meters Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $510,526 $372,755 $383,737
Resources $156,327 $112,658 $158,071
Water Meters Position Summary
FY 2023
Water Meter Repair Worker I 2.00
Water Meter Repair Worker II 1.00
Total Full-Time Equivalent Employee's 3.00
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Minimize the possibility of contamination in the distribution through the
installation of backflow prevention devices.
High and Low Hazard Containment r��
Services, by definition, to participate in the 100% gg% 99% gg% L
backflow prevention program
� Activity Objective: Respond to customer inquiries in a timely manner to maintain consumer
confidence in the water utility.
Respond to technical Meter Department 100% 100% 100% 100% �
service issues.
Enhanced meter reading accuracy, larger ���
users: O&M on all large meters (>3") per 24/yr 10/yr* 0/yr* 24yr
AWWA standards (Ig meter/yr)
*Numbers affected by COVID
**Numbers to include partial year of 5 year MIU replacement 450 to 900
-36-
Recommended Operating Revenue Budget - Department Total
42-WATER
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
640 43110 INVESTMENT EARNINGS 104,079 59,184 75,000 59,184
43 USE OF MONEY AND PROPERTY-Total 104,079 59,184 75,000 59,184
640 51105 METER RATES 8,407,944 8,547,478 9,399,359 10,195,050
640 51107 LTNAPPLIEDCREDITS 16,918 26,124 16,918 26,L24
640 51108 WATER RATE CREDIT 0 0 (96,126) 0
640 51110 FLAT RATES 42,570 54,498 27,242 52,897
640 S ll 11 FLAT RATE KEY WEST 2,053 2,061 1,095 2,061
640 Sll15 FIREPROTECTIONRATES 181,778 186,975 181,778 186,975
640 Sll25 TAPS-3/4&1 INCH 12,289 23,302 41,000 65,000
640 51130 CONNECT CHG LARGE SERVICE 7,454 4,943 23,000 20,000
640 51135 CONNECT CHG FRONT FOOTAGE 77,137 92,811 75,000 103,000
640 51140 METER SALES-REMOTES 15,414 16,304 13,500 16,304
640 51145 SALE OF METERS 29,466 54,239 12,500 54,239
640 51146 SALE OF UFR DEVICES 3,860 3,047 3,860 3,047
640 Sll65 MAINTENANCECHARGES 7,663 6,454 7,300 6,454
640 S ll 70 REPAIR OF METERS 6,314 8,257 6,314 8,257
640 Sll75 SHUTOFFPENALTIES 15,423 4,178 15,423 4,178
640 51176 METER TAMPERING FEE 400 394 400 394
640 51177 CALL OUT CHARGE 771 738 771 738
640 51180 CROSS CON.CNTL ADMIN FEE 73,771 74,406 75,675 76,150
640 51215 LATE PAYMENT PENALTY 63,853 2,798 63,840 95,748
640 51310 PERMIT 123,553 134,615 127,732 132,331
51 CHARGES FOR SERVICES -Total 9,088,631 9,243,621 9,996,581 11,048,947
640 53201 RF,FUNDS 18,875 0 0 0
640 53605 MISCELLANEOUS REVENUE 75 0 0 0
640 53615 DAMAGE CLAIMS 22,780 6,102 20,000 6,102
640 53620 REIMBURSEMENTS-GENERAL 6,055 14,662 5,935 14,663
640 53630 SALES TAX COLLECTION 428,804 461,820 454,532 499,458
53 MISCELLANEOUS -Total 476,589 482,585 480,467 520,223
640 54109 SALVAGE SALES 741 2,115 1,169 2,115
640 54210 GO BOND PROCEEDS 1,311,083 7,839,768 0 0
640 54220 BOND DISCOUNT 59,384 0 0 0
640 54230 SRF GO BOND PROCEEDS 1,120,000 2,150,000 0 0
54 OTHER FINANCING SOURCES -Total � 2,491,208 9,991,883 1,169 � 2,ll5
640 59100 FRGENERAL 0 21,315 96,126 25,000
59 TRANSFER IN AND INTERNAL -Total � 0 21,315 96,126 25,000
WATER -Total 12,160,508 19,798,589 10,649,343 11,655,469
-37-
Recommended Operating Expenditure Budget - Department Total
42-WATER
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
640 61010 FULL-TIME EMPLOYEES 1,413,995 1,379,223 1,624,004 1,645,097
640 61020 PART-TIME EMPLOYEES 8,610 9,568 29,060 29,685
640 61030 SEASONAL EMPLOYEES 10,967 6,710 15,545 16,046
640 61050 OVERTIME PAY 111,927 105,353 94,040 94,040
640 61071 HOLIDAY PAY-OVERTIME 21,370 24,662 17,000 18,600
640 61072 TANK CLiMBiNG PAY 0 165 1,200 1,200
640 61083 COVIDI9 EMP NON-WORK 4,687 0 0 0
640 61091 SICK LEAVE PAYOFF 31,715 31,872 31,850 11,094
640 61092 VACATION PAYOFF 1,065 12,190 0 0
640 61095 PARENTAL LEAVE 6,910 0 0 0
640 61096 50%SICK LEAVE PAYOUT 766 1,841 766 1,841
640 61310 IPERS 148,962 144,024 176,416 178,689
640 61320 SOCIAL SECURITY 116,676 114,118 138,358 138,925
640 61410 HEALTH INSURANCE 280,934 319,780 332,316 328,864
640 61415 WORKMENS'COMPENSATION 74,335 78,771 52,387 43,398
640 61416 LIFEINSURANCE 1,029 976 1,430 1,150
640 61640 SAFETY EQUIPMENT 2,801 17,248 4,750 4,750
640 61650 MEAL ALLOWANCE 664 809 664 809
640 61660 EMPLOYEE PHYSICALS 1,474 142 1,475 142
61-WAGES AND BENEFITS 2,238,888 2,247,452 2,521,261 2,514,330
640 62010 OFFICE SUPPLIES 2,838 4,460 2,838 7,760
640 6201 1 LTNIFORM PURCHASES 27,718 17,962 20,182 20,070
640 62030 POSTAGE AND SHIPPING 2,012 2,039 2,052 2,080
640 62033 HAND TOOLS/EQUIPMENT 3,752 8,579 4,317 8,751
640 62034 REPAIRPARTS/SUPPLIES 5,610 4,230 6,989 7,136
640 62036 CONSTRUCTION SUPPLIES 670 2,074 1,113 2,037
640 62050 OFFICE EQUIPMENT MAINT 258 0 263 0
640 62061 DP EQUIP.MAINT CONTRACTS 20,560 21,054 21,054 20,800
640 62062 JANITORIAL SUPPLIES 4,382 3,358 4,469 3,734
640 62063 SAFETY RELATED SUPPLIES 7,445 8,196 4,311 8,361
640 62064 ELECTRICAL SUPPLIES 15,863 4,734 16,180 4,829
640 62065 LAB SUPPLIES 10,229 13,216 10,434 13,480
640 62066 PLUMBING MATERIALS 537 697 2,082 1,235
640 62090 PRINTING&BINDING 676 376 1,710 1,055
640 62110 COPYING/REPRODUCTION 1,679 2,848 2,204 3,491
640 62130 LEGAL NOTICES&ADS 4,104 3,599 1,180 3,516
640 62170 SUBSCRIPTIONS-BOOKS-MAPS 519 158 806 540
640 62190 DUES&MEMBERSHIPS 1,280 2,869 3,423 4,423
640 62204 REFLTNDS 74 (6,ll9) 5,786 0
640 62206 PROPERTY INSURANCE 66,465 67,130 72,702 89,389
640 62207 BOILER INSURANCE 120 0 0 0
640 62208 GENERAL LIABILITY INSURAN 20,585 21,391 22,575 29,293
640 62210 SALES TAX 426,658 460,710 454,532 460,710
640 62310 TRAVEL-CONFERENCES 10,582 52 3,680 4,000
640 62320 TRAVEL-CITY BUSINESS 337 0 700 850
640 62340 MILEAGE/LOCALTRANSP 2,265 1,628 2,794 3,974
640 62360 EDUCATION&TRAINING 17,237 4,244 22,313 15,139
640 624ll UTILITY EXP-ELECTRICITY 733,932 730,336 770,628 668,402
640 62412 UTILITY EXP-GAS 37,210 33,216 37,210 39,992
640 62414 UTILITY EXP-FUEL OIL 13 0 1,500 1,500
-38-
Recommended Operating Expenditure Budget - Department Total
42-WATER
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
640 62415 UTILITY EXPENSE STORMWATR 221 418 236 453
640 62421 TELEPHONE 12,657 13,981 11,232 11,232
640 62424 RADIO/PAGERFEE 8,900 7,677 9,434 8,138
640 62431 PROPERTYMAINTENANCE 30,311 43,730 30,311 45,170
640 62433 CUSTODIAL SERVICES 0 0 700 0
640 62434 HVAC MAiNTENANCE 2,900 2,735 2,900 3,744
640 62435 ELEVATOR MAINTENANCE 2,875 2,410 2,584 2,410
640 62436 RENTAL OF SPACE 220 3,542 1,850 3,942
640 62437 BARRICADE RENTAL 3,790 8,622 7,250 8,622
640 62438 FIRE SUPPRESSION 982 435 982 435
640 62511 FUEL,MOTOR VEHICLE 24,049 24,014 19,700 22,435
640 62521 MOTOR VEHICLE MAINT. 32,288 31,457 34,133 32,576
640 62522 VEHICLE MAINT.,ACCIDENT 1,713 0 0 0
640 62528 MOTOR VEH.MAINT.OUTSOUR 8,624 5,914 948 4,335
640 62611 MACH/EQUII'MAINTENANCE 83,994 63,208 83,994 63,457
640 62613 METER MAINTENANCE 10,340 3,494 10,340 8,058
640 62614 EQUIP MA1NT CONTRACT 307 895 307 895
640 62615 MACH/EQUIP MAINT.OUTSOUR 1,444 1,068 2,044 1,068
640 62628 INSTRUMENTATION MAINT 10,467 13,520 10,467 13,520
640 62630 FLUORIDE 9,836 10,222 9,836 11,000
640 62631 LIME 270,596 297,001 319,000 335,000
640 62632 PHOSPHATE 60,862 59,900 65,000 64,150
640 62633 CHLORINE 30,744 27,529 30,744 40,675
640 62638 POLYMER 5,732 6,844 6,840 9,375
640 62639 LIQUID CO2/02 20,679 27,208 20,679 24,500
640 62663 SOFTWARELICENSEEXP 34,563 52,154 61,128 94,610
640 62664 LICENSE/PERMIT FEES 7,126 7,209 6,820 7,209
640 62667 DATA SERVICES 2,775 3,761 2,775 2,644
640 62669 PROGRAMMING 4,881 0 0 0
640 62675 VALVES 29,955 22,828 49,955 64,000
640 62676 PIPE-SPECIAL FITTINGS 50,290 75,472 50,290 75,472
640 62692 LANDFILL FEES 303 152 323 152
640 62696 OUTSIDE COLLECTOR EXPENSE 4,230 919 4,047 890
640 62710 CONTRACTOR SERVICES 0 0 0 6,000
640 62713 LEGAL SERVICES 5,196 1,916 0 0
640 62716 CONSULTANT SERVICES 38,146 1,307 29,000 33,000
640 62721 FINANCIAL CONSULTANT 0 14,139 0 14,139
640 62726 AUDIT SERVICES 3,500 3,600 0 3,708
640 62731 MISCELLANEOUS SERVICES 8,234 42,713 40,000 40,000
640 62732 TEMP HELPCONTRACT SERV. 1,316 0 0 0
640 62746 ONE CALL OPERATION 7,226 8,657 7,226 7,226
640 62765 GRANTS 5,365 3,452 15,000 10,000
640 62767 ENVIRON.TESTING/MON. 33,191 38,048 35,600 35,600
640 62780 HAULING SERVICES 174,196 212,476 165,000 165,000
62-SUPPLIES AND SERVICES 2,470,634 2,557,664 2,648,702 2,701,387
640 62724 BOND PAYiNG AGENT FEE 625 971 625 971
627-CONTRACTUAL SERVICES 625 971 625 971
640 7ll20 PERIPHERALS,COMPUTER 179 44 0 880
640 7ll23 SOFTWARE 0 0 0 65,000
640 71124 COMPUTER 0 25 0 0
-39-
Recommended Operating Expenditure Budget - Department Total
42-WATER
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
640 71215 STORAGE CABINETS 0 2,033 0 0
640 71312 VAN/PICKUP/WAG REPL 36,860 75,831 0 0
640 71314 TRUCK-REPLACEMENT 90,289 16,432 0 66,000
640 71318 HEAVY EQUIP-REPLACEMENT 0 141,426 0 0
640 71410 SHOP EQUIPMENT 1,730 138 250 250
640 71413 LABORATORY EQUIPMENT 1,837 2,436 5,800 0
640 71415 SAWS 2,500 4,200 4,200 3,200
640 71420 EARTH COMPACTOR 0 0 0 1,000
640 71510 HYDRANTS 10,460 32,351 15,000 70,000
640 71511 PUMPS 0 0 18,000 45,000
640 71515 WATER METER PRODUCT 0 54,243 0 0
640 71516 LARGEWATERMETERS 64,172 85,640 55,000 191,306
640 71550 MISCELLANEOUS EQUIPMENT 1,290 0 0 11,900
640 71619 OTHER MAINT.EQUIPMENT 0 0 50,000 6,600
640 72410 PAGER/RADIO EQUIPMENT 46,555 285 0 0
640 72418 TELEPHONE RELATED 117 81 3,500 15,432
640 72515 TEST EQUIPMENT,OTHER 0 0 0 5,000
71-EQUIPMENT 255,989 415,165 151,750 481,568
640 72115 BARRICADES/WARN SIGNALS 0 926 0 1,000
72-EQUIPMENT 0 926 0 1,000
640 73211 CONST.CONTR-NOT BLDG 308,852 298,071 395,000 470,000
640 73410 EQUiP ACQUISiTION 17,461 0 18,000 8,000
73-CIP EXPENDITURES 326,313 298,071 413,000 478,000
640 74111 PRINCIPALPAYMENT 4,131,164 ll,138,835 3,040,574 2,078,929
640 74112 1NTEREST PAYMENT 839,235 830,372 857,387 613,541
74-DEBT SERVICE 4,970,399 11,969,207 3,897,961 2,692,470
640 91100 TO GENERAL 597,380 567,194 578,155 595,651
640 91740 TO WATER CONSTRUCTION 400,000 550,000 400,000 1,000,000
91-TRANSFER TO 997,380 1,ll7,194 978,155 1,595,651
42-WATER TOTAL ll,260,227 18,606,650 10,611,454 10,465,377
-40-
Recommended Expenditure Budget Report by Activity & Funding
Source
42-WATER
UNDISTRIBUTED -10640
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 971 971
SUPPLIES AND SERVICES 29,701 9,833 15,029
TRANSFER TO 1,]17,194 978,155 1,595,651
UNDISTRIBUTED 1,147,866 987,988 1,611,651
WATER ADMINSTRATION -42100
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES - 625 0
DEBT SERVICE 11,969,207 3,897,961 2,692,470
EQUIPMENT 20 1,050 65,350
SUPPLIES AND SERViCES 482,060 478,381 496,440
WAGES AND BENEFITS 320,831 580,310 430,515
WATER ADMINSTRATION 12,772,ll7 4,958,327 3,684,775
METERS -42300
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 24,838 700
SUPPLIES AND SERVICES 58,045 92,416 97,128
WAGES AND BENEFITS 427,643 280,339 285,909
METERS 510,526 372,755 383,737
PLANT OPER.&MAINT -42400
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 4,553 56,500 66,700
SUPPLIES AND SERVICES 1,682,278 1,707,367 1,678,077
WAGES AND BENEFITS 806,695 908,806 901,863
PLANT OPER.&MAINT 2,493,525 2,672,673 2,646,640
WATER DISTR. SYSTEM -42700
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 5,720 0
EQUIPMENT 271,326 24,200 143,512
SUPPLIES AND S6RVIC6S 280,123 256,705 317,713
WAGES AND BENEFITS 691,847 751,806 896,043
WATER DISTR.SYSTEM 1,249,O16 1,032,711 1,357,268
-41-
Recommended Expenditure Budget Report by Activity & Funding
Source
42-WATER
STORAGE TANK INSPECT/MON-42705
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 15,000
STORAGE TANK 1NSPECT/MON 15,000
PUMP REPLC VACUUM FILTER-42713
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 15,000 15,000
PUMP REPLC VACUUM FILTER — 15,000 15,000
FIRE HYDRANT PAINTING -42720
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERViCES 5,000 5,000
FIRE HYDRANT PAINTING — 5,000 5,000
GENERATOR MAIN PROGRAM -42725
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
GP EXPENDITURES 18,000 8,000
GENERATOR MAIN PROGRAM — 18,000 8,000
SERVICE LINE ASSIST -42735
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND S6RVIC6S 22,004 35,000 35,000
SERVICE LINE ASSIST 22,004 35,000 35,000
VALVE REPLACEMENT -42745
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
C1P EXPENDITURES 70,000
SUPPLIES AND SERVICES — 20,000 14,000
VALVE REPLACEMENT — 20,000 84,000
WATER MAIN REPLACEMENTS -42755
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
-42-
Recommended Expenditure Budget Report by Activity & Funding
Source
42-WATER
CIP EXPENDITURES 273,966 350,000 350,000
WAGES AND BENEFiTS 437
WATER MAIN REPLACEMENTS 274,403 350,000 350,000
WATER METER EXCHANGE -42760
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 115,355 55,000 191,306
WATER METER EXCHANGE 115,355 55,000 191,306
WATER LEAK REPAIR GRANT -42765
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLiES AND SERViCES 2,242 5,000 5,000
WATER LEAK REPAIR GRANT 2,242 5,000 5,000
COUNTY WATER ASSISTANCE -42766
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 1,210 10,000 5,000
COUNTY WATER ASSISTANCE 1,210 10,000 5,000
WATER VALVE BOX MAINT -42770
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adoptcd Budget FY23 Recomm'd Budget
CIP EXPENDITURES 18,085 20,000 25,000
WATER VALVE BOX MAINT 18,085 20,000 25,000
COMPUTERIZED LEAK SURVEY-42785
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES - 29,000 18,000
COMPUTERIZED LEAK SURVEY - 29,000 18,000
WATER METER TESTING -42790
FUNDING SOURCE:WATER UTILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 300 25,000 25,000
WATER METER TESTING $ 300.00 $ 25,000.00 25,000
WATER TOTAL $18,606,650 $10,611,454 $10,465,377
-43-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
42 WATER DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
640 3275 GE-40 WATER DEPARTMENT MANAGER 1.00 $ 110,505 1.00 $ 112,150 1.00 $ 100,347
640 3200 GE-36 WATER DISTRIBUTION SUPERVISOR 1.00 $ 91,659 1.00 $ 93,267 1.00 $ 96,307
640 - GE-36 WATER OPERATIONS SUPERVISOR - $ - 1.00 $ 72,370 1.00 $ 74,730
640 2950 GE-33 WATER ENGINEERINGASSISTANT 1.00 $ 75,252 1.00 $ 77,143 1.00 $ 79,653
640 2650 GE-31 FOREMAN -WATER DISTR. 1.00 $ 68,265 1.00 $ 69,277 1.00 $ 71,870
640 2610 GE-30 GIS SPECIALIST 1.00 $ 64,679 1.00 $ 66,299 1.00 $ 68,450
640 GE-25 CONFIDENTIALACCOUNT CLERK 1.00 $ 49,429 1.00 $ 50,255 1.00 $ 51,879
640 2400 0E-16 ELECTRONIC TECHNICIAN 1.00 $ 65,319 1.00 $ 66,645 1.00 $ 69,105
640 2800 0E-14 EQUIPMENT MECHANIC 1.00 $ 62,691 1.00 $ 63,616 1.00 $ 63,768
640 2550 0E-16 WATER PLANT OPR CERT GR III/IV - $ - 1.00 $ 60,812 1.00 $ 65,814
640 0E-11 WATER PLANT OPERATOR CRT GR I - $ - - $ - 1.00 $ 56,355
640 2475 0E-12 WATER PLANT OPERATOR CRT GR II 1.00 $ 58,395 1.00 $ 59,260 1.00 $ 61,179
640 2475 0E-16 WATER PLANT OPERATOR CRT GR IV 6.00 $ 384,585 4.00 $ 261,999 3.00 $ 202,706
640 2305 0E-10 EQUIPMENT OPERATOR II 2.00 $ 116,147 1.00 $ 58,074 1.00 $ 60,167
640 1775 0E-09 WATER METER REPAIR WORKER I 2.00 $ 110,462 2.00 $ 113,210 2.00 $ 118,098
640 0E-14 WATER METER REPAIR WORKER II 1.00 $ 61,474 1.00 $ 62,381 1.00 $ 64,537
WATER DISTR MAINTENANCE
640 1476 0E-09 WORKER 5.00 $ 266,434 6.00 $ 322,400 6.00 $ 340,132
TOTAL FULL TIME EMPLOYEES 25.00 $ 1,585,296 25.00 $ 1,609,158 25.00 $ 1,645,097
61020 Part-Time Employee Expense
WATER DISTR MAINTENANCE
640 1476 0E-09 WORKER 0.50 $ 25,233 0.50 $ 25,599 0.50 $ 26,434
640 2050 0E-03 CUSTODIAN I 0.07 $ 3,401 0.07 $ 3,461 0.07 $ 3,251
TOTAL PART TIME EMPLOYEES 0.57 $ 28,634 0.57 $ 29,060 0.57 $ 29,685
61030 Seasonal Employee Expense
640 NA-37 GIS INTERN 0.50 $ 15,326 0.50 $ 15,545 0.50 $ 16,046
TOTAL SEASONAL EMPLOYEES 0.50 $ 15,326 0.50 $ 15,545 0.50 $ 16,046
TOTAL WATER DEPARTMENT 26.07 $ 1,629,256 26.07 $ 1,653,763 26.07 $ 1,690,828
-44-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Water Administration-FT
64042100 61010 640 2610 GE-30 GIS SPECIALIST 1.00 $ 64,679 1.00 $ 66,299 1.00 $ 68,450
64042100 61010 640 3275 GE-40 WATER DEPARTMENT MANAGER 1.00 $ 110,505 1.00 $ 112,150 1.00 $ 100,347
64042100 61010 640 GE-25 CONFIDENTIALACCOUNTCLERK 1.00 $ 49,429 1.00 $ 50,255 1.00 $ 51,879
64042100 61010 640 2950 GE-33 WATER ENGINEERING ASSISTANT 1.00 $ 75,252 1.00 $ 77,143 1.00 $ 79,653
WATER DISTRIBUTION
64042100 61010 640 3200 GE-37 SUPERVISOR 1.00 $ 91,659 1.00 $ 93,267 - $ -
Total 5.00 $ 391,524 5.00 $ 399,114 4.00 $ 300,329
Water Administration-SEASONAL
64042100 61030 640 NA-37 GIS INTERN 0.50 $ 15,326 0.50 $ 15,545 0.50 $ 16,046
Total 0.50 $ 15,326 0.50 $ 15,545 0.50 $ 16,046
Water Meters-FT
64042300 61010 640 1775 0E-09 WATER METER REPAIR WORKER I 2.00 $ 110,462 2.00 $ 113,210 2.00 $ 118,098
VV/11 CR IVIC I CR RCrF11R VVVRf�CR
64042300 61010 640 0E-14 II 1.00 $ 61,474 1.00 $ 62,381 1.00 $ 64,537
WATER DISTR MAINTENANCE
64042300 61010 640 1476 0E-09 WORKER 1.00 $ 54,178 - $ - -
Total 4.00 $ 226,114 3.00 $ 175,591 3.00 $ 182,635
Water Plant Operation-FT
WATER PLANT OPERATOR CRT
64042400 61010 640 0E-11 GR I - $ - - $ - 1.00 $ 56,355
WATER PLANT OPERATOR CRT
64042400 61010 640 2475 0E-12 GR II 1.00 $ 58,395 1.00 $ 59,260 1.00 $ 61,179
64042400 61010 640 2550 0E-16 WATER PLANT OPR CERT GR III/IV - $ - 1.00 $ 60,812 1.00 $ 65,814
WATER PLANT OPERATOR CRT
64042400 61010 640 0E-16 GRIV 6.00 $ 384,585 4.00 $ 261,999 3.00 $ 202,706
WATER OPERATIONS
64042400 61010 640 GE-36 SUPERVISOR - $ - 1.00 $ 72,370 1.00 $ 74,730
64042400 61010 640 2800 0E-16 ELECTRONIC TECHNICIAN 1.00 $ 65,319 1.00 $ 66,645 1.00 $ 69,105
64042400 61010 640 3015 0E-14 EQUIPMENT MECHANIC 1.00 $ 62,691 1.00 $ 63,616 1.00 $ 63,768
Total 9.00 $ 570,990 9.00 $ 584,702 9.00 $ 593,657
Water Distribution-FT
WATER DISTR MAINTENANCE
64042700 61010 640 1476 0E-09 WORKER 4.00 $ 212,256 6.00 $ 322,400 6.00 $ 340,132
WATER DISTRIBUTION
64042700 61010 640 3200 GE-36 SUPERVISOR - $ - - $ - 1.00 $ 96,307
64042700 61010 640 2305 0E-10 EQUIPMENT OPERATOR II 2.00 $ 116,147 1.00 $ 58,074 1.00 $ 60,167
64042700 61010 640 2650 GE-31 FOREMAN-WATER DISTR. 1.00 $ 68,265 1.00 $ 69,277 1.00 $ 71,870
Total 7.00 $ 396,668 8.00 $ 449,751 9.00 $ 568,476
Water Distribution-PT
WATER DISTR MAINTENANCE
64042700 61020 640 1476 0E-09 WORKER 0.50 $ 25,233 0.50 $ 25,599 0.50 $ 26,434
64042700 61020 640 2050 GD-03 CUSTODIAN I 0.07 $ 3,401 0.07 $ 3,461 0.07 $ 3,251
Total 0.57 $ 28,634 0.57 $ 29,060 0.57 $ 29,685
TOTAL WATER DEPARTMENT 26.07 $ 1,629,256 26.07 $1,653,763 26.07 $ 1,690,828
-45-
Capital Improvement Projects by Department/Division
WATER
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
7401339 SCADA SYSTEM UPGRADE 38,746 23,027 250,000 150,000
7401393 EXHAUST FAN/DUCT SLAKER 67,500
7401396 CHLORINE FEED ROOM EXPL 46,500
7401397 EP OFFICE/LAB PUMP ROOM W 30,000
7401405 WATER MAIN REPLACEMENTS 260,651 146,786 97,000
7401415 SHALLOW WELL REHAB 53,491 120,000 90,000
7401418 REPLACE VACUUM PUMP-SLDG 25,000
7401422 BiJNKER HILL PUMP STATION 15,000
7401423 FOURTH PRESSURE ZONE ll5,000
7401672 ROOSEVELT RD MAIN EXT. 2,467,954 1,814,720
7401826 PAINT PUMP ROOM PIPES ll 5,000
7401827 SEAL WALLS SOUTH PLNT CO2 970,245
7401828 CLEAR WELL RESERVR-REHAB 13,000
7401829 SECURITY UPGRADES 22,800
7402030 VACUUM FILTER BACK-UP 4,916 ll,049
7402044 GREEN ALLEY PILOT PROJECT 108,000
7402052 WATER METER REPL PROGRAM 3,223 44,816 461,015 529,018
7402234 SOUTHGATE WATER 1,136
7402349 MANSON ROAD WATER MAIN 853,750
7402525 N CASCADE WATER MAIN 13,011 479,715
7402527 GENERATOR 79,214 4,121 90,000
7402594 SW ARTERiAL MAIN EXT 94,322 331,290
7402595 CREEK CROSSING RESTORE 35,550
7402596 MAIN RELOC SEWER MANHOLE 25,000 20,000
7402653 L1ME SLAKER REPLACE STUDY
7402654 FIRE HYDRNT ASSMBLY SW PG 20,000
7402655 MAINT WTR MN-RETAIN WAL 20,000
7402656 WATER STORAGE TANK COATIN - 4,800 25,000 150,000
7402657 WTR MN UPGRADES-STREET 20,000 20,000
7402658 WTR MN REPLACE-SWR CONS 10,468 8,799 310,250
7402703 WEST RURAL WATER PURCHASE 191,082 36,899 165,000
7402705 GRANDVIEW/LORAS INTER IMP
7402713 RPR/MAINT WATER LINE ISLA 5,042
7402714 BULK CO2 TANK REPLACEMENT
7402744 PUBLIC LEAD LINE WATER RE 84,500
7402745 TAMARAK FRONTAGE WATER MN 35,242
7402746 COTTINGHAM RD WATER MAIN 7,361 54,647
7402747 CHESTERFiELD DR WATER MAI
7402748 EPWP TRANSFORMER SAFETY 11,890
7402786 DAVENPORT RD EXT/PMP STAT 1,465
7402814 BRIARWOOD SUB MAIN EXT
7402821 LANDFILL WATER MAIN EXT 80,000
7402836 MAIN EXT TO NEW DEV - (19,566) 775,000 -
7402837 WATER PLANT ASSESS PLAN - 6,441 20,000 20,000
7402838 ALTHAUSER&EAGLE WTR MN 145,000
7402839 WATER PLANT iMPROVEMENTS 824
7402873 PUBLIC SAFETY WAY
7402894 WTP&PUMP STATION REHAB 20,000 200,000
7402895 MCFADDEN WATER MAIN 1MP 385,000
7402896 SUPER 20 WATER CONNECTION - - 142,000 -
7402897 BURLINGTON WATER MAIN - - 350,000 -
-46-
Capital Improvement Projects by Department/Division
WATER
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
7402898 C1WA SYSTEM AGREEMENTS 125,000 65,000
7402899 OLYMPMIC HTS AUTO FLUSHER — — 37,075 —
7402902 E 16TH HYDRANT RELOCATION — — 24,000 —
7402933 E 16TH WATER MAIN REPLACE — 7 L,500 —
7402934 WTP ROOF REPAIR 200,000
WATER TOTAL 3,225,723 3,024,660 3,158,590 4,542,313
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PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
WATER DEPARTMENT
Business Type
8th Street Concrete Panel
Replacement(Jackson to Central)
Water Main Connections 20" $ - $ 166,000 $ - $ - $ - $ 166,000 127
Water Meter Replacement
Program $ 529,018 $ 567,500 $ 567,500 $ 567,500 $ 130,950 $ 2,362,468 128
Westside Water System Service
Line Installation/Fire Hydrant
Install/Purchase $ 165,000 $ - $ - $ - $ - $ 165,000 129
Water Main Relocation for
Sanitary Sewer Manhole Project $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 130
Water Main Upgrades during
Street General Repairs $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 131
Maintenance of Public Water
Mains during Stone Retaining
Wall Repair $ 20,000 $ 20,000 $ - $ - $ 20,000 $ 60,000 132
Fire Hydrant Assembly
Relocation/Replacement for the
Sidewalk Program $ 20,000 $ 20,000 $ 20,000 $ - $ 20,000 $ 80,000 133
Water Main Replacement
Consent $ 310,250 $ 132,000 $ - $ 99,000 $ - $ 541,250 134
Public Lead Line Water Main
Replacement $ 84,500 $ 85,000 $ - $ - $ - $ 169,500 135
Wells,Well Field, &Well
Transmission Piping Repair and
Rehabilitation Program $ 90,000 $ 180,000 $ 110,500 $ - $ 110,000 $ 490,500 136
Water Treatment Plant Condition
Assessment and Master Plan $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 138
Water Storage Maintenance
Program $ 150,000 $1,350,000 $ 100,000 $ 900,000 $ 50,000 $ 2,550,000 139
Creek Crossing Restoration $ 35,550 $ 35,080 $ 48,400 $ 33,120 $ 29,900 $ 182,050 140
Southwest Arterial Water Main
Extension $ - $ - $ - $ - $ 1,083,826 $ 1,083,826 141
HWY 20/Dodge St Water Main
Relocation $ - $ - $ - $ - $ 996,000 $ 996,000 142
Althauser St. and Eagle St.Water
Main Improvements $ 145,000 $ - $ - $ - $ - $ 145,000 143
Water Treatment Plant and Pump
Station Pipe Rehabilitation $ 200,000 $ - $ - $ - $ - $ 200,000 144
Pump Station Site Drainage
Improvements $ 15,000 $ - $ - $ - $ - $ 15,000 145
McFadden Farm Water Main
Improvement(S. Heacock Rd
from Chavenelle to Pennsylvania) $ - $ - $ 305,800 $ - $ - $ 305,800 146
SCADA&Comms Improvements $ 150,000 $ 450,000 $ - $ - $ - $ 600,000 147
Green Alley Water Main and
Fittings Replacement $ - $ - $ 306,000 $ - $ 475,000 $ 781,000 149
CIWA Water System Agreements
for Water Service Line
Installations $ 65,000 $ 9,000 $ 25,000 $ - $ - $ 99,000 150
Generators-Park Hill &Mt. Carmel $ 90,000 $ - $ - $ 125,000 $ - $ 215,000 141
Chesterfield Drive Water Main
Extension $ - $ - $ - $ - $ 497,500 $ 497,500 152
West End Annexation Study and
Implementation Phase I $ - $ - $ - $ - $ 165,000 $ 165,000 153
West End Annexation Phase II $ - $ - $ - $ - $ 300,250 $ 300,250 154
-48-
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
WATER DEPARTMENT
Business Type
Tamarack Park Drive/Wood Gate
Drive Frontage Road Water Main
Extension $ - $ - $ - $ - $ 126,000 $ 126,000 155
Old Davenport Road Water Main
Extension/Pump Station $ - $ - $ - $ - $ 251,500 $ 251,500 156
Airborne Road Water Main
Extension (Landfill Frontage
Road) $ 80,000 $ - $ - $ - $ - $ 80,000 157
IDOT Hwy 20/Dodge St.
Improvements(Old Hwy Rd to
Crescent Ridge) $ - $ - $ - $ - $ 156,500 $ 156,500 158
Swiss Valley/Highway 20
Interchange Multiple Phases $ - $ - $ - $ 360,310 $ 1,003,138 $ 1,363,448 159
Old Highway Road Water Main
Extension-Sieppel and Radford
Road Loop $ 853,750 $ - $ - $ - $ - $ 853,750 160
Water System Improvements
2022 $ - $ - $277,829 $2,613,454 $16,276,115 $ 19,167,398 161
Water Main Replacements-
Streets $ 97,000 $544,500 $1,070,000 $540,000 $ - $ 2,251,500 162
Kennedy Road to Tanzanite Drive
Connection (Zone 3 to 4)with
Pump Station $ - $ - $340,987 $2,268,945 $ - $ 2,609,932 164
4940 Backhoe/Loader
Replacement $ 67,500 $ - $ - $ - $ - $ 224,000 131
Ground Penetrating Radar $ 30,000 $ - $ - $ - $ - $ 2,049,000 132
Sludge Pump Replacement $ 25,000 $ - $ - $ - $ - $ 37,075 133
Tapping Machine Replacement $ 46,500 $ - $ - $ - $ - $ 200,000 134
Vehicle 4912 Replacement $ 115,000 $ - $ - $ - $ - $ 100,000 135
Vehicle 4913 Replacement $ 115,000 $ - $ - $ - $ - $ 71,500 136
Webber Property Phase 1 &2-
Water $ 970,245 $ - $ - $ - $ - $ 24,000 137
Whacker Compactor
Replacement-4919 $ 13,000 $ - $ - $ - $ - $ 215,000 138
TOTAL $ 4,542,313 $3,619,080 $3,232,016 $7,567,329 $21,751,679 $42,250,747
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Wate r & Res o u rce
Recovery Center
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WATER & RESOURCE RECOVERY CENTER DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 1,431,481 1,495,438 1,539,004 2.9 %
Supplies and Services 3,267,601 3,447,666 3,436,023 (0.3)%
Payment to Construction Fund 900,000 700,000 1,796,419 156.6 %
Machinery and Equipment 36,037 116,710 280,600 140.4 %
Engineering - SewerAdministration 134,539 273,818 373,935 36.6 %
Public Works Sewer Maintenance Charges 633,125 782,527 714,116 (8.7)%
Administrative Overhead Recharge 1,539,391 1,575,249 1,694,233 7.6 %
Payment in Lieu of Taxes 142,884 142,884 142,884 — %
Debt Service 10,280,926 5,371,953 5,574,900 3.8 %
Total Expenses 18,365,984 13,906,245 15,552,114 11.8 %
Resources
Operating Revenue 18,150,904 13,913,564 15,607,120 12.2 %
Total Resources 18,150,904 13,913,564 15,607,120 12.2 %
Net Operating Surplus (Deficit) (215,080) 7,319 55,006 47,687
Personnel -Authorized FTE 15.00 15.00 15.00
Sanitary User Fee Rate Increase — % 3.00 % 9.00 %
Revenue 1°/a Rate Increase Generates $ 108,715
Improvement Package SummarX
1 of 2
This improvement request is for upgrading the current 1-Ton work truck with crane to a 1.5-ton truck with
larger crane. W&RRC staff have been assigned to maintain the pumps at the new Upper Bee Branch Pump
Station. The pumps at the station are too large to safely lift with the current work truck setup. This
improvement supports the continued operation and maintenance of the Upper Bee Branch, and the homes it
protects.
Related Cost: $120,000 Sanitary User Fee Non-Recurring Recommend -Yes
Sanitary User Fee Impact 1.19 %
Activity: Plant Operations
2 of 2
This improvement request is for replacement of the current side by side utility vehicle with the addition of a
full cab. This vehicle is used daily to transport staff, supplies, and equipment around the W&RRC and lift
stations. Upgrade of this unit will allow for safe use in all weather conditions.
Related Cost: $17,500 Sanitary User Fee Non-Recurring Recommend -Yes
Sanitary User Fee Impact 0.17 °/o
Activity: Plant Operations
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Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29°/o is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$5,865 or 3.00%.
4. Overtime is unchanged from $59,350 in FY 2022 to $59,350 in FY 2023. FY 2021 actual was
$138,854, due to an ongoing transition from three shifts to one shift and a shortage of staff.
5. Five-Year Retiree Sick leave payout is unchanged from $8,839 in FY 2022 to $8,839 in FY 2023.
6. 50% Sick Leave Payout increased from $1,746 in FY 2022 to $1,892 in FY 2023 based on FY 2022
actual to-date. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick
leave over the cap to vacation or be paid out.
Supplies & Services
7. Property Insurance increased from $83,000 in FY 2022 to $104,906 in FY 2023 based on FY 2022
actual plus 9.5°/o.
8. Sales Tax increased from $340,611 in FY 2022 to $411,777 in FY 2023. This expense is directly
offset by sales tax revenue.
9. Electricity Utility Expense decreased from $553,536 in FY 2022 to $536,112 in FY 2023 based on FY
2021 actual of$523,247 plus 2.46%.
10. Gas Utility Expense increased from $113,106 in FY 2022 to $118,570 in FY 2023 based on FY 2021
actual of$110,246 plus 8%.
11. Property Maintenance increased from $68,350 in FY 2022 to $102,439 in FY 2023 based on FY
2021 actual. Increase is due to cleaning drying pad and disposal of material at landfill.
12. Machinery and Equipment Maintenance increased from $350,339 in FY 2022 to $420,664 in FY
2023 based on FY 2021 actual of$420,664. The increase is due to digester cleaning, more frequent
exchange of gas conditioning media, and increasing maintenance of major equipment, including
solids conveyor, electrical switchgear, generators, and pumps. This line item represents samplers
and lab equipment maintenance ($2,735), digester cleaning ($110,000), pump, grinder and mixer
maintenance ($79,429), primary and final clarifier maintenance ($20,000), boiler treatment ($6,000),
siloxane media replacement ($40,000), hydrogen sulfide media replacement ($110,000), ultraviolet
lamp replacement ($26,000), water based parts washer maintenance ($5,000), citric acid ($1,000),
backflow testing ($2,500), monthly jetting of digester heat exchanger ($3,000), and HVAC
maintenance ($15,000).
13. Equipment Maintenance Contract Expense increased from $73,698 in FY 2022 to $73,760 in FY
2023 based on FY 2021 actual of$73,760.
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14. Lift Station Maintenance decreased from $157,692 in FY 2022 to $120,082 in FY 2023 based on FY
2021 actual of$120,082.
15. Polymer Expense decreased from $355,235 in FY 2022 to $307,172 in FY 2023 based on FY 2021
actual of$307,172.
16. Liquid Oxygen increased from $448,602 in FY 2022 to $496,251 in FY 2023 based on FY 2021
actual of$496,251. The FY 2023 budget includes tank rental and oxygen based on the expected
usage of 80 million cubic feet.
17. Hauling Service is unchanged from $304,900 in FY 2022 to $304,900 in FY 2023.
Machinery 8� Equipment
18. Equipment replacement items include ($280,600):
Plant Operations
Heavy Duty Pickup $ 180,000
1/2 Ton Pickup $ 35,000
Steam Pressure Washer $ 2,000
Kawasaki Mule $ 25,000
Shop Equipment $ 10,000
Desk & Cell Phones $ 2,800
Environmental Monitorinq
Laboratory Equipment $ 25,800
Total Equipment $ 280,600
-55-
Debt Service
19. Annual debt service payments for FY 2023 are as follows ($5,574,900):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 63,200 G.O. 2017A Sanitary Fees Sanitary Sewer Improvements 2030 2025
$ 95,446 G.O. 2018A Sanitary Fees Sanitary Sewer Improvements 2031 2026
$ 40,937 G.O. 2021A Sanitary Fees Sanitary Force Main Repairs 2032 2028
$ 117,062 G.O. 2019C Sanitary Fees Sanitary Sewer Improvements 2033 2026
$ 386,800 G.O. 2021A Sanitary Fees Sanitary Sewer Improvements 2034 2028
$ 163,706 G.O. 2016C Sanitary Fees Sanitary Sewer Improvements 2035 2024
$ 63,170 SRF 2006 Sanitary Fees Northfork Catfish Creek 2031
$ 218,568 SRF 2009 Sanitary Fees Meter Change-Out 2031
$ 3,696,700 SRF 2010 Sanitary Fees W&RRC Plant Upgrade 2039
$ 186,500 SRF 2013 Sanitary Fees W&RRC Cogeneration 2033
$ 147,656 SRF 2018 Sanitary Fees Kerper Boulevard Sanitary 2038
$ 168,579 Planned Sanitary Fees Sanitary Projects 2041
$ 212,456 Planned Sanitary Fees Sanitary Projects 2042
$ 14,120 Planned Sanitary Fees Sanitary Projects 2043
$ 5,574,900 Total Sanitary Annual Debt Service
Revenue
20. Sewage Fees increased from $10,563,212 in FY 2022 to $12,028,679 in FY 2023 based on the
recommended FY23 rate increase of 9%.
21. Sewage dumping fees increased from $125,877 in FY 2022 to $131,197 in FY 2023 based on FY
2021 Actual of$131,197.
22. Late Payment Penalties is unchanged from $84,464 in FY 2022 to $84,464 in FY 2023 based on FY
2019 Actual of$84,464.
23. The Water and Resource Recovery Center's pre-treatment largest industrial customers projected
changes in revenues as follows:
• Prairie Farms increased from $510,304 in FY 2022 to $560,399 in FY 2023 based on FY 2021
Actual $560,399.
• Inland Protein increased from $137,383 in FY 2022 to $160,368 in FY 2023 based on FY 2021
Actual $160,368.
• Rousselot increased from $961,415 in FY 2022 to $1,016,253 in FY 2023 based on FY 2021
Actual $1,016,253.
• Simmons increased from $412,800 in FY 2022 to $534,194 in FY 2023 based on projected
actual.
24. High Strength Waste revenue increased from $240,679 in FY 2022 to $300,000 in FY 2023 based on
FY 2022 actual. FY 2021 Actual was $197,041. This revenue represents other entities paying the
City to take high strength waste which will be used in the anaerobic digesters to generate additional
energy using the micro-turbines.
25. Gas Revenue increased from $132,000 in FY 2022 to $132,202 in FY 2023 . This line item
represents 5% of the gross revenue for BioResource Development ($14,217), lease of the site
-56-
($10,000), staff time reimbursement ($6,000), reimbursement of gas ($44,106) and electric
reimbursement ($57,879). Electric reimbursement decreased from $62,000 in FY 2022 to $57,879 in
FY 2023 due to BioResource Development installing a more efficient compressor that uses less
electricity.
26. Fats, Oils and Grease Permit and Dumping fees increased from $16,762 in FY 2022 to $22,606 in
FY 2023 based on FY 2021 actual of$22,606.
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WATER & RESOURCE RECOVERY CENTER
The Water & Resource Recovery Center uses mechanical, physical, and biochemical processes to
clean the wastewater produced by the community before it is returned to the environment. The process
provides opportunities to extract resources from the water for use within the Center and the surrounding
community.
Water&
Resource
Rec�very Center
� �
Administrati�n �N�rati�ns and Evniranmental
Maintenance 11l14niir�ring
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
� PLANNIN�
I The V�lS�RR� ha� ongoi�g planning
� and implemen#ation f�r sev�ral
� . environmental i��ue� including spill
PE�PLE prevention pla��; Bio-�olid�
h�lanagement ar�d Nutriant F�educ�ior�_
1dV&RR� �taff: Health D�partment,
Engineerin� and Public Works � �
provided th� r�tajority o� our �it�r � .
relation�hip�. V�le also maintain �
, � .�
relation�hip� with local indu�trie� ` . _ ��- �.
, ��� � _ --
the Resili�nt �ommunity Advisory - .�. �-� ~ --�
. � �� °.,.�.,. .. � :_
�ommission and F�e�ionaliLocal . ' t,.
I II ��
Er��ineer�. � ..�
�� . „�µ+r �',���..�2�. � .
..- �^«rt�� "')R 7 � t, . '.tir 'f �.. 7�T'
1�:�.WS�.�/1*�' r�r � .� �',�., � � {
�� . .
PA�TNEF��HIPS
The V�l�F�R� maintains partr�er�hips wi#h
� �i#� Departmen#�. lowa Department of �
Na#�ral Resaurces, U�EPA; Lacaf � .
��� Industrie� and locallregional±�ervice
praviders.
-58-
WATER & RESOURCE RECOVERY CENTER
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 15.00 15.00 15.00
Resources
$20,000,000
$10,000,000 $18,150,904
$13,913,564 $15,607,120
$0
Operating Revenue
FY 2021 � FY 2022 FY 2023
The Water Resource Recovery Center is supported by 15.00 full-time equivalent employees, which
accounts for 21.82% of the department expense as seen below. Overall, the department's expenses
are expected to increase by 9% in FY 2023 compared to FY 2022.
Expenditures and Debt by Fiscal Year
mplOY�e FXp�ns� $1,431,481
$1,495,438
Supplies S�ry, $1,539,004
and $3,267,601
��S $3,447,666
$3,436,023
�OhstrU�t�on�und � $900,000
$700,000
$1,796,419
Fquipm�nt �$6�6,710
$280,600
Eng�n�ering ON $134,539
$273,818
$373,935
�'Ubli�wor
ks�H $633,125
� $782,527
$714,116
Admin p�er�,�ad $1,539,391
$1,575,249
$1,694,233
��bt S�ry��e $5 30 290,826
$5,574,900
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
FY 2021 FY 2022 FY 2023
-59-
WATER & RESOURCE RECOVERY CENTER
Operations and Maintenance
Mission & Services
Operations and maintenance of the W&RRC consists of maintaining equipment and records necessary
to collect, convey, treat and release the liquid wastes discharged into the sanitary sewer system as
required by state and federal regulatory agencies at the lowest possible cost while sustaining
appropriate maintenance programs for plant reliability; operating and maintaining 20 pumping stations
located throughout the City of Dubuque; Repairing and maintaining all equipment required for the
successful and efficient operation of the W&RRC. Stocking essential spare parts and maintaining
records for effective operation of the W&RRC.
Operations and Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $9,649,367 $9,957,154 $10,335,597
Resources $18,018,933 $13,783,358 $15,476,185
Operations and Maintenance Position Summary
FY 2023
WRRC MANAGER 1.00
MAINTENANCE SUPERVISOR WWT 1.00
W&RRC OPERATIONS SUPERVISOR 1.00
EQUIPMENT MECHANIC-WWT 2.00
INDUSTRIAL ELECTRONICS TECH 1.00
WRRC OPERATOR CERT GR II 2.00
PLANT OPERATOR GRADE III 1.00
PLANT OPERATOR GRADE IV 1.00
CONFIDENTIALACCOUNT CLERK 1.00
Total FT Equivalent Employees 11.00
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Maintain proper operation and maintenance of pumping stations throughout the
City to ensure untreated wastewater is not discharged to streets, storm sewers, or creeks/rivers.
#of avg. gallons of wastewater treated �� g.17 8.73 7.22 C �
per day (in millions)
#of pumping station failures/outage 0 4 3 1 C �
incidents
#of operators with at least Grade II 5 4 4 4 C �
Certification
3 Activity Objective: Increase energy production for use at the W&RRC.
% of electricity needs self-produced by 68.3 33.7 36.4 56.8 �
the W&RRC
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WATER & RESOURCE RECOVERY CENTER
Environmental Monitoring
Mission & Services
The Environmental Monitoring Section performs the chemical, biological and bacterial sampling and
analysis associated with the operations of the W&RRC and assists in the operations of additional City
Departments and the community by providing analytical services.
The function of the program is to eliminate from industrial sources those materials which may cause
pass through and/or interference with the operation of the City of Dubuque's Publicly Owned Treatment
Works. The program is aimed at eliminating Sanitary Sewer Overflows caused by the discharge of
excessive amount of fats, oils, and greases into the sanitary sewer system.
Environmental Monitoring Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $363,595 $462,818 $487,541
Resources $118,811 $126,645 $124,214
Environmental Monitoring Position Summary
FY 2023
Lab Supervisor 1.00
Lab Technician 2.00
Environmental Coordinator 1.00
Total FT Equivalent Employees 4.00
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure(KPI) Target FY20 FY21 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Maintain a Fats, Oil, and Grease (FOG) Program to protect the sanitary sewer
system from blockages caused by excessive buildup, helping eliminate sanitary sewer overflows.
#of sanitary sewer overflows caused by 0 0 1 0 �
fats, oils, and grease
2 Activity Objective: Ensure a safe water supply in support of the Water Department.
#of avg. water samples analyzed per 16 16 16 16 �
week from various locations in the City
.� '� � �
, �" r` .
.�.�,�: � >��k � - *.
� �� • t 'y�' .
l,' I yl�� �
� � '�'# !t ,�Sr .�. .�� 1 �. �.
�` '- �p �+��.i t S
�� � ., . - ����, i� I, 7. � � -. . .
�'l .af r'� ��'. � �"1 y�� ���
� � "5 ' _
�� r� r.
#�� �.tysir.+c". .
� .. �.����� '� �'S .f
�..� �-�.'
- {�. .
-61-
Recommended Operating Revenue Budget - Department Total
43-WATER&RESOURCE RECOVERY
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
610 42230 SF,WAGE DISPOSAL PERMITS 1,050 500 1,050 500
610 42237 FOG PERMITS 33,070 32,975 33,070 32,975
42 LICENSES AND PERMITS -Total � 34,120 33,475 34,120 33,475
610 43ll0 INVESTMENTEARNINUS 85,140 39,120 85,140 39,120
43 USE OF MONEY AND PROPERTY-Total � 85,140 39,120 85,140 39,120
610 51185 WATER TESTS-OUTSIDE 29,023 28,092 29,023 28,092
610 51205 SEWAGE FEES 10,255,546 10,313,287 10,563,212 12,028,679
610 51215 LATE PAYMENT PENALTY 84,464 5,205 84,464 84,464
610 51216 FOG PENALTIES 100 100 100 100
610 51218 ARTCO FLEETING 736 0 736 1,000
610 51220 SWISS VALLEY FARMS 510,304 560,399 510,304 560,399
610 51223 SIMMONS 0 0 412,800 534,194
610 51225 INLAND PROTEIN 137,383 160,368 137,383 160,368
610 51227 HIGH STRENGTH WASTE 240,679 197,041 240,679 300,000
610 51230 SEWAGE DUMPING FEES 125,877 131,197 125,877 131,197
610 51231 FOG DUMPING FEES 16,762 22,606 16,762 22,606
610 51235 WW IND.PRETREATMENT 35,054 33,864 35,054 33,864
610 51240 SAN ROUESSLOT 961,415 1,016,253 961,415 1,016,253
610 51256 BRD LEASE 0 10,000 10,000 10,000
610 51257 BRD STAFF REIMBURSEMENT 0 6,000 6,000 6,000
610 51258 BRD GAS REIMBURSEMENT 0 44,106 40,000 44,106
610 51259 BRD ELECTRIC REIMB 0 57,879 62,000 57,879
610 51260 BRD GROSS REVENUE 0 14,217 14,000 14,217
610 51690 LANDFILL PAYMENT-LAB TEST 664 45 664 45
610 51964 ARF,NA NOVF,LT 175 40 175 40
51 CHARGES FOR SERVICES -Total 12,398,181 12,600,697 13,250,648 15,033,503
610 53201 REFUNDS 0 613 0 393
610 53204 IOWA FUEL TAX REFLTND 458 0 458 0
610 53520 WATER SAMPLING-PLANT 30,442 30,322 30,442 30,322
610 53523 WWT SAMPLING-OUTSIDE 24,650 24,685 24,650 24,685
610 53605 MiSCELLANEOUS REVENUE 11,000 0 11,000 0
610 53620 REIMBURSEMENTS-GENERAL 1,756 125 1,756 0
610 53630 SALES TAX COLLF,CTION 324,382 377,145 340,610 411,777
53 MISCELLANEOUS -Total 392,687 432,890 408,916 467,177
610 54109 SALVAGE SALES 252 124 252 124
610 54210 GO BOND PROCEEDS 1,114,180 4,766,122 0 0
610 54220 BOND DISCOLTNT 50,465 236,009 0 0
54 OTHER FINANCING SOURCES -Total � 1,164,897 5,002,255 252 124
610 59100 FR GENERAL 0 29,306 130,927 27,000
59 TRANSFER IN AND INTERNAL -Total � 0 29,306 130,927 27,000
WATER&RESOURCE RECOVERY-Total 14,075,026 18,137,743 13,910,003 15,600,399
-62-
Recommended Operating Expenditure Budget - Department Total
43-WATER&RESOURCE RECOVERY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 2,425 0 0 0
610 61010 FULL-TIME EMPLOYEES 751,828 848,060 1,002,330 1,031,473
610 61020 PART-TIME EMPLOYEES 1,065 0 0 0
610 61030 SEASONAL EMPLOYEES 5,624 10,601 0 0
100 61050 OVERTIME PAY 2,024 0 0 0
610 61050 OVERTIME PAY 194,465 138,854 59,350 59,350
610 61071 HOLIDAY PAY-OVERTIME 22,171 24,028 17,221 18,821
610 61081 COVIDI9 SCHOOL/DAYCARE CL 2,450 0 0 0
610 61082 COVIDI9 SICK FAMILY CARE 162 0 0 0
610 61083 COVIDI9 EMP NON-WORK 6,483 0 0 0
610 61086 SYMPTOMS SEEK DIAGNOSIS 0 2,360 0 0
610 61091 SICKLEAVEPAYOFF 14,125 15,193 8,839 8,839
610 61092 VACATION PAYOFF 8,072 0 0 0
610 61095 PARENTAL LEAVE 10,046 3,496 0 0
610 61096 50%SICK LEAVE PAYOUT 1,746 1,892 1,746 1,892
100 61310 IPERS 420 0 0 0
610 61310 IPERS 93,838 96,958 101,830 104,598
100 61320 SOCIAL SECURITY 323 0 0 0
610 61320 SOCIAL SECURITY 74,886 75,405 83,346 85,590
100 61410 HEALTH INSURANCE 1,229 0 0 0
610 61410 HEALTH INSURANCE 161,3ll 184,440 195,480 201,345
610 61415 WORKMENS'COMPENSATION 23,810 24,988 21,023 23,456
100 61416 LIFE INSURANCE 3 0 0 0
610 61416 LIFE INSURANCE 567 641 843 690
610 61640 SAFETY EQUIPMENT 4,944 4,565 2,950 2,950
610 61650 MEAL ALLOWANCE 6 0 6 0
610 61660 EMPLOYEE PHYSICALS 474 0 474 0
61-WAGES AND BENEFITS 1,384,498 1,431,481 1,495,438 1,539,004
610 62010 OFFICE SUPPLIES 1,782 1,008 1,782 1,008
610 620ll LTNIFORM PURCHASES 3,290 2,406 3,290 2,406
610 62030 POSTAGE AND SHIPPING 1,546 1,265 1,577 1,291
610 62032 FLAGS 160 0 163 0
610 62061 DP EQUIP.MAINT CONTRACTS 8,808 11,141 ll,141 10,920
610 62062 JANITORIAL SUPPLIES 4,619 5,214 4,711 5,318
610 62063 SAFETY RELATED SUPPLIES 0 597 0 608
610 62065 LAB SUPPLIES 23,401 21,150 35,825 35,825
610 62090 PRINTING&BINDING 3,825 3,219 5,262 3,901
610 62110 COPYING/REPRODUCTION 305 224 305 223
610 62130 LEGAL NOTICES&ADS 1,920 45 1,920 45
610 62140 PROMOTION 200 0 450 450
610 62190 DUES&MEMBERSHIPS 160 520 420 1,004
610 62204 REFLTNDS 7,184 6,256 7,184 6,256
610 62206 PROPERTY INSURANCE 77,309 76,636 83,000 104,906
610 62208 GENERAL LIABILITY INSURAN 12,479 9,367 9,904 12,975
610 62210 SALES TAX 317,409 376,985 340,611 4ll,777
610 62310 TRAVEL-CONFERENCES 1,423 135 4,200 4,750
610 62320 TRAVEL-CITY BUSINESS 577 0 580 620
610 62360 EDUCATION&TRAINING 5,075 4,262 9,310 9,250
-63-
Recommended Operating Expenditure Budget - Department Total
43-WATER&RESOURCE RECOVERY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
610 624ll UTILITY EXP-ELECTRICITY 565,272 523,247 553,536 536,ll2
610 62412 UTILITY EXP-GAS 1]3,106 ll0,246 113,106 118,570
610 62415 UTILITY EXPENSE STORMWATR 15,761 8,853 16,837 9,601
610 62416 UTILITY EXP-WATER 41,759 52,392 43,847 56,584
610 62421 TELEPHONE 7,763 8,451 7,762 8,452
610 62424 RADIO/PAGER FEE 1,967 2,252 2,085 2,387
610 62431 PROPERTY MAINTENANCE 55,673 102,439 68,350 102,439
610 62434 HVAC MAINTENANCE 7,123 8,689 7,123 8,689
610 62435 ELEVATOR MAINTENANCE 2,400 2,200 2,400 2,200
610 62436 RENTAL OF SPACE 440 440 440 440
610 62438 FIRE SUPPRESSION 5,397 15,355 5,397 15,355
610 625ll FUEL,MOTOR VEHICLE 7,801 6,198 8,450 9,295
610 62513 FUEL,DIESEL 1,758 1,455 3,200 3,360
610 62521 MOTOR VEHICLE MAINT. 10,336 9,533 10,542 9,723
610 62528 MOTOR VEH.MAINT.OUTSOUR 4,520 1,087 1,742 1,742
610 626ll MACH/EQUIP MAINTENANCE 350,339 420,664 350,339 420,664
610 62612 MAJOR REPAIR ELEMENT 51,385 0 51,385 0
610 62614 EQUIP MAINT CONTRACT 73,698 73,760 73,698 73,760
610 62623 CETRIFUGE MAINTENANCE 4,849 0 37,000 0
610 62625 LIFT STATION MAINTENANCE 157,692 120,082 157,692 120,082
610 62628 INSTRUMENTATION MAINT 1,250 8,933 1,250 8,933
610 62629 INSTR MAINT CONTRACT 44,152 21,029 44,152 21,029
610 62631 LIME 0 0 0 960
610 62633 CHLORINE 10,294 6,901 10,294 6,901
610 62637 LANDSCAPE/FERT/PLANTS 22 0 22 0
610 62638 POLYMER 355,235 307,172 355,235 307,172
610 62639 LIQUID CO2/02 381,407 496,251 448,602 496,251
610 62663 SOFTWARE LICENSE EXP 10,595 9,365 10,595 34,252
610 62666 CREDIT CARD CHARGE 567 315 567 315
610 62667 DATA SERVICES 810 955 810 955
610 62681 LUBRICATION PRODUCTS 3,683 3,277 3,683 3,277
610 62692 LANDFILL FEES 93,633 43,386 51,531 43,386
610 62696 OUTSIDE COLLECTOR EXPENSE 5,142 1,133 5,142 1,133
610 62710 CONTRACTOR SERVICES 352 2,059 352 2,059
610 62712 CONSULTING ENGINEERS 22,044 0 22,044 0
610 62713 LEGAL SERVICES 4,212 1,916 0 0
610 62716 CONSULTANT SERVICES 8,283 21,677 84,087 20,000
610 62721 FINANCIAL CONSULTANT 0 8,595 0 0
610 62726 AUDIT SERVICES 2,500 2,600 0 2,678
610 62731 MISCELLANEOUS SERVICES 6,791 12,640 2,700 0
610 62732 TEMP HELPCONTRACT SERV. 0 0 20,000 20,000
610 62733 CONTRACT CUSTODIAL 17,660 9,101 17,700 17,700
610 62736 CATERING SERVICES 513 0 300 300
610 62763 PAYMENT TO IOWA DNR 1,870 5,180 2,134 5,834
610 62767 ENVIRON.TESTING/MON. 25,288 30,260 25,000 25,000
610 62780 HAULING SERVICES 309,681 287,082 304,900 304,900
62-SUPPLIES AND SERVICES 3,256,495 3,267,601 3,447,666 3,436,023
610 62724 BOND PAYING AGENT FEE 531 0 531 0
-64-
Recommended Operating Expenditure Budget - Department Total
43-WATER&RESOURCE RECOVERY
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
627-CONTRACTUAL SERV ICES 531 0 531 0
610 71124 COMPUTER 0 745 0 0
610 71312 VAN/PICKUP/WAG REPL 0 0 65,000 35,000
610 71314 TRUCK-REPLACEMENT 0 0 0 180,000
610 71318 HEAVY EQUIP-REPLACEMENT 0 0 31,500 0
610 71410 SHOP EQUIPMENT 9,289 0 10,000 10,000
610 71413 LABORATORY EQUIPMENT 430 5,442 7,700 25,800
610 71421 ffiGH PRESSURE SPRAY 2,800 0 0 2,000
610 71520 HVAC 0 29,679 0 0
610 71521 REFRIGERATOR 1,099 0 0 0
610 71522 TRUCKSTER 0 0 0 25,000
610 72418 TELEPHONE RELATED 13 171 2,510 2,800
71-EQUIPMENT 13,631 36,037 116,710 280,600
610 741 ll PRINCIPAL PAYMENT 4,729,712 8,612,701 3,777,014 4,022,524
610 74112 INTEREST PAYMENT 1,673,174 1,668,225 1,594,939 1,552,376
74-DEBT SERVICE 6,402,886 10,280,926 5,371,953 5,574,900
610 91100 TO GENERAL 1,586,998 1,682,275 1,718,133 1,837,117
610 91710 TO SANITARY SEWER CONST 458,758 900,000 700,000 1,796,419
91-TRANSFER TO 2,045,756 2,582,275 2,418,133 3,633,536
43-WATER&RESOURCE RECOVERY TOTAL 13,103,796 17,598,320 12,850,431 14,464,063
-65-
Recommended Expenditure Budget Report by Activity & Funding Source
43-WATER& RESOURCE RECOVERY
UNDISTRIBUTED - 10610
FUNDING SOURCE:SEWAGE FACILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 4,974,458
SUPPLIES AND SERVICES 28,624 12,326 7,389
TRANSFER TO 2,582,275 2,418,133 3,633,536
UNDISTRIBUTED 7,585,357 2,430,459 3,640,925
WPC ADMINISTRATION -43100
FUNDING SOURCE:SEWAGE FACILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES 531
DEBT SERVICE 5,306,468 5,371,953 5,574,900
EQUIPMENT 745 350
SUPPLIES AND SERVICES 414,418 390,323 495,969
WAGF.S AND BENEFITS 160,087 145,948 150,625
WRRP ADMINISTRATION 6,907,175 5,885,498 5,909,105
FLOODWALL OPER./MAINT. -43340
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS
FLOODWALL OPER./MAINT. 6,425
WPC PLANT OPERATIONS -43400
FUNDING SOURCE:SEWAGE FACILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 29,679 108,660 254,800
SUPPLIES AND SERVICES 2,753,809 2,962,918 2,847,995
WAGES AND BENEFITS 946,382 941,227 975,040
WRR PLANT OPERATIONS 3,729,870 4,012,805 4,077,835
FATS OILS GREASE -43500
FUNDING SOURCE:SEWAGE FACILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 7,049 9,204 9,444
WAGES AND BENEFITS 30,730 26,040 26,824
FATS OILS GREASE 37,779 35,244 36,268
ENVIRON-MONTTORING -43700
FUNDING SOURCE:SEWAGE FACILITY OPERATION
-66-
Recommended Expenditure Budget Report by Activity & Funding Source
43-WATER& RESOURCE RECOVERY
UNDISTRIBUTED - 10610
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
EQUIPMENT 5,613 7,700 25,800
SUPPLIES AND SERVICES 63,700 72,895 75,226
WACES AND BENEFITS 294,282 382,223 386,515
ENVIRON-MONITORING 363,595 462,818 487,541
WATER&RESOURCE RECOVERY TOTAL $17,598,320 $12,850,431 $14,464,063
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
43 WATER AND RESOURCE RECOVERY CENTER
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
610 5080 GE-40 WRRC MANAGER 1.00 $ 111,599 1.00 $ 113,261 1.00 $ 116,945
610 3030 GE-34 MAINTENANCE SUPERVISOR WWT 1.00 $ 83,333 1.00 $ 84,561 1.00 $ 87,301
610 GE-33 WRRC OPERATIONS SUPERVISOR 1.00 $ 69,426 1.00 $ 61,533 1.00 $ 63,538
610 GE-33 LAB SUPERVISOR 1.00 $ 67,589 1.00 $ 68,591 1.00 $ 65,603
610 GE-31 ENVIRONMENTAL COORDINATOR 1.00 $ 53,134 1.00 $ 61,437 1.00 $ 58,990
610 2100 GE-31 LAB TECHNICIAN II 2.00 $ 126,360 2.00 $ 131,408 2.00 $ 139,991
610 GE-25 CONFIDENTIALACCOUNT CLERK 1.00 $ 50,518 1.00 $ 51,249 1.00 $ 52,906
610 2400 0E-14 EQUIPMENT MECHANIC-WWT 2.00 $ 123,556 2.00 $ 125,836 2.00 $ 130,086
610 2800 0E-16 MAINTENANCE ELECTRICIAN 1.00 $ 60,753 1.00 $ 63,372 1.00 $ 65,814
610 0E-16 WRRC OPERATOR CERT GR IV 1.00 $ 64,063 1.00 $ 65,234 1.00 $ 67,343
610 0E-13 WRRC OPERATOR CERT GR III 1.00 $ 60,103 1.00 $ 60,989 1.00 $ 62,971
610 2500 0E-12 WRRC OPERATOR CERT GR II 2.00 $ 110,480 2.00 $ 114,859 1.00 $ 61,784
610 2450 0E-12 WRRC OPERATOR(NC/GR I C) - $ - - $ - 1.00 $ 58,201
TOTAL FULL TIME EMPLOYEES 15.00 $ 980,914 15.00 $1,002,330 15.00 $1,031,473
TOTAL WATER&RESOURCE RECOVERY CENTER 15.00 $ 980,914 15.00 $1,002,330 15.00 $1,031,473
-68-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Water&Resource Recovery Center Administration
61043100 61010 610 3300 GE-40 WRRC MANAGER 1.00 $ 111,599 1.00 $ 113,261 1.00 $ 116,945
Total 1.00 $ 111,599 1.00 $ 113,261 1.00 $ 116,945
Water&Resource Recovery Center Plant Operation
MAINTENANCE SUPERVISOR
61043400 61010 610 3030 GE-34 WWT 1.00 $ 83,333 1.00 $ 84,561 1.00 $ 87,301
WRRC OPERATIONS
61043400 61010 610 GE-33 SUPERVISOR 1.00 $ 69,426 1.00 $ 61,533 1.00 $ 63,538
EQUIPMENT MECHANIC-
61043400 61010 610 2400 0E-14 W&RRC 2.00 $ 123,556 2.00 $ 125,836 2.00 $ 130,086
CONFIDENTIAL ACCOUNT
61043400 61010 610 1000 GE-25 CLERK 0.65 $ 32,837 0.65 $ 33,312 0.65 $ 34,389
61043400 61010 610 3942 0E-13 W&RRC OPERATOR GR III 2.00 $ 124,166 2.00 $ 126,223 1.00 $ 62,971
61043400 61010 610 0E-16 W&RRC OPERATOR GR IV - $ - - $ - 1.00 $ 67,343
61043400 61010 610 2500 0E-12 W&RRC OPERATOR GR I/II 2.00 $ 110,480 2.00 $ 114,859 2.00 $ 119,985
61043400 61010 610 2800 0E-16 MAINTENANCE ELECTRICIAN 1.00 $ 60,753 1.00 $ 63,372 1.00 $ 65,814
Total 9.65 $ 604,551 9.65 $ 609,696 9.65 $ 631,427
Environmental Monitoring Lab-FT
61043700 61010 610 GE-33 LAB SUPERVISOR 1.00 $ 67,589 1.00 $ 68,591 1.00 $ 65,603
61043700 61010 610 2100 GE-31 LAB TECHNICIAN II 2.00 $ 126,360 2.00 $ 131,408 2.00 $ 139,991
ENVIRONMENTAL
61043700 61010 610 2228 GE-31 COORDINATOR 1.00 $ 53,134 1.00 $ 61,437 1.00 $ 58,990
Total 4.00 $ 247,083 4.00 $ 261,436 4.00 $ 264,584
Fat Oils and Grease-FT
CONFIDENTIAL ACCOUNT
61043500 61010 610 1000 GE-25 CLERK 0.35 $ 17,681 0.35 $ 17,937 0.35 $ 18,517
0.35 $ 17,681 0.35 $ 17,937 0.35 $ 18,517
TOTAL WATER&RESOURCE RECOVERY DEPARTMENT 15.00 $ 980,914 15.00 $1,002,330 15.00 $1,031,473
-69-
Capital Improvement Projects by Department/Division
WATER&RESOURCE RECOVERY
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
7101296 PHASE III PLANT RENOVATIO 23,818
7101305 CATFISH PUMP REPLACEMENT 21,642
7101339 SCADA SYSTEM UPGRADE — — 50,000 —
7101837 WRR PLANT RENOVATION
7101924 SLUDGE/GREASE GRINDERS — — 25,000 —
7102149 STANDBY GENERATOR 60,000
7102412 CEDAR LIFT PUMP/GEN/TRAIL 149,51 1
7102529 NUTRIENT REDUCT STRATEGY 26,644
7102601 REPLACEMENT OF RADIOS 5,846
7102698 METHANE GAS SYSTEM WRRC
7102700 LEVEL 4 AGREEMENT — 5,472 — —
7102701 HS WASTE RECEIVE&STORE — — 1,632,346 —
7102787 WRRC CAMERAS
7102840 PUMP TRAILER WRRC 52,812
7102841 UV DISiNFECTION WRRC
7102904 LABORATORY HVAC REPLC 15,000
7102935 KF,RPF,R LIFT STATION PUMP 40,000
WATER&RESOURCE RECOVERY TOTAL 171,153 114,592 1,822,346 —
-7�-
PRGRM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
WATER&RESOURCE RECOVERY CENTER
Business Type
Final Clarifier Rehabilitation g — $ — $1,500,000 $ — $ — $ 1,500,000 173
Lift Station SCADA Upgrades $ — $ — $ 50,000 $ 50,000 $ — $ 100,000 174
Sidestream Nitrogen Removal $ — $ — $ 400,000 $ 3,600,000 $ — $ 4,000,000 175
Sidestream Phosphorous Removal $ — $ — $ 435,000 $4,350,000 $ — $ 4,785,000 176
Boiler#2 $ — $ 425,000 $ — $ — $ — $ 425,000 177
Struvite Control System $ — $1,060,000 $ — $ — $ — $ 1,060,000 178
Bar Screen Replacement $ — $ — $1,590,000 $ — $ — $ 1,590,000 179
RAS Pump Replacement $ — $ — $ g80,000 $ — $ — $ 980,000 180
TOTAL $ — $1,485,000 $4,955,000 $8,000,000 $ — $ 14,440,000
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Public Works
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PUBLIC WORKS DEPARTMENT
FY 2021 FY 2022 FY 2023 %Change From FY
Budget Highlights Actual Budget Requested 2022 Budget
Expenses
Employee Expense 7,518,829 8,382,724 8,752,327 4.4 %
Supplies and Services 7,590,773 7,843,583 8,417,134 7.3 %
Machinery and Equipment 220,596 681,079 1,096,781 61.0 %
Subtotal 15,330,198 16,907,386 18,266,242 8.0 %
Public Works Administrative/Garage Stores 686,788 803,700 966,357 20.2 %
Administrative Overhead Recharge 1,612,328 1,659,457 1,783,326 7.5 %
Less Recharges/Service Fund Charges (1,842,182) (2,080,475) (2,235,603) 7.5 %
Total Expenses 15,787,132 17,290,068 18,780,322 8.6 %
Resources
Operating Revenue 80,306 39,815 48,123 20.9 %
Salt Operations Fund 119,885 104,387 113,562 8.8 %
Road Use Tax Fund 5,908,126 6,569,965 7,126,098 8.5 %
Sewer Utility Operating Fund 633,125 782,527 714,116 (8.7)%
Stormwater User Fund 213,027 270,180 286,307 6.0 %
Refuse Collection Fund 4,202,682 4,344,208 5,140,013 18.3 %
Landfill Operating Fund 3,886,377 4,130,909 4,165,363 0.8 %
Total Resources 15,043,528 16,241,991 17,593,582 8.3 %
Debt Service abated with Sales Tax 30% 552,754 134,625 83,650 (37.9)%
Debt Service abated with Landfill Fees 663,359 660,609 660,459 — %
Debt Service abated with Solid Waste Fees 7,276 8,484 8,904 5.0 %
Total Non-Property Tax Debt Service 1,223,389 803,718 753,013 (6.3)%
Property Tax Support 743,604 1,048,077 1,186,740 138,663
Percent Increase (Decrease) 13.2 %
Personnel -Authorized FTE 93.28 93.28 93.43
-75-
FY 2021 FY 2022 FY 2023 a/o Change From
Solid Waste Collection Fund Summary Actual Budget Requested FY 2022 Budget
Administrative Overhead Recharges/Utility Billing 1,191,482 1,219,202 1,305,346 7.1 %
Refuse Operations 3,011,200 3,125,006 3,834,667 22.7 %
Debt Service- Refuse 7,276 8,484 8,904 5.0 %
Payment to Depreciation 510,000 325,000 550,000 69.2 %
Total Requirements 4,719,958 4,677,692 5,698,917 21.8 %
Refuse Fees (Incl tipper carts/other) 3,952,148 4,223,391 4,581,085 8.5 %
UBP Single Use Refuse Sticker 122,875 109,486 122,875 12.2 °/a
Sales Tax Collection 6,702 7,207 7,220 0.2 %
Yard Waste Stickers &Ties 131,459 125,601 131,459 4.7 °/o
Leaf Rake Out Fees 7,205 5,915 7,205 21.8 %
Food Scrap 9,131 10,647 9,131 (14.2)°/o
Recyclable Sales 10,941 762 96,000 12,498.4 %
Subscription Recycling 6,543 6,196 6,543 5.6 %
Large Item Pickup 78,408 58,982 78,408 32.9 %
Miscellaneous Revenue 66,013 98,480 651,060 561.1 %
General Fund - 50% Rate Reduction 40,557 43,860 43,000 (2.0)%
Total Resources 4,431,982 4,690,527 5,733,986 22.2 °/o
Annual Operating Surplus (Deficit) (287,976) 12,835 35,069 22,234
Personnel -Authorized FTE 20.75 20.75 20.74
Solid Waste User Fee Rate Increase (4.03)°/a 2.60 % - %
Solid Waste User Fee $ 14.99 $ 15.38 $ 15.38
Revenue 1°/a Rate Increase Generates $ 31,475
FY 2021 FY 2022 FY 2023 %Change From
Salt Operations Fund Summary Actual Budget Requested FY 2022 Budget
Salt Purchase 103,272 88,755 96,750 9.0 °/o
Salt Handling Fees 9,305 9,060 9,240 2.0 %
Miscellaneous Fees 1,634 940 1,634 73.8 °/o
Administrative Overhead 5,674 5,632 5,938 5.4 %
Property Maintenance - - - - °/o
Total Requirements 119,885 104,387 113,562 8.8 %
Salt Sales 120,416 88,755 97,665 10.0 °/o
Salt Storage Fees 4,773 6,637 6,000 (9.6)°/o
Salt Handling Fees - 9,060 9,240 2.0 °/o
Total Resources 125,189 104,452 112,905 8.1 %
Annual Operating Surplus (Deficit) 5,304 65 (657) (722)
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Improvement Package Summary
Public Works
1 of 17
This improvement request would provide funds for creation of one full time Geospatial Data Analyst
position (GE-34A) in the Public Works Department. In order to keep up with the needs of a growing
municipality, infrastructure maintenance, fleet maintenance, annexation, and the ever-looming natural
disasters, the Data Analyst will focus on analysis and problem solving as it relates to data, types of data,
and relationships among data elements within a business system or IT system. The backbone of their
work includes the ability to work within Graphic Information Systems to allow for efficiencies in tracking
costs related to daily operations. The goal is to lessen or mitigate reactionary maintenance that depletes
emergency funds and previously allocated monies.
Cedar Rapids has shown us the true impact of Public Works Analysts. With the recent derecho that tore
through Cedar Rapids, the Public Works department was able to track and coordinate amongst
themselves, city partners, private companies, and community members. Their data analyst was able to log
all hours and costs related to their declared national emergency proclamation. Being able to track crews
through various stages of clean up, they were able to get 150 of 191 signal lights and all stop signs up
within one week. Their ability to accomplish this task was credited to their Public Works Analyst.
Tracking Solid Waste inventory in Cartegraph and GIS, we can deduce how fee structures are impacting
Low-to-Moderate Income and non-white populations in Dubuque. This position will leverage geospatial
data to identify service gaps and hotspots for infractions. This will lead to compliance increase by better
targeting inspections and maintenance on underground infrastructure.
Honing sanitary sewer variables in to Cartegraph, Public Works Geospatial Data Analyst can create an
algorithm to hone on the lines that need immediate replacement or maintenance. Collecting this data will
ensure DOJ Compliance is met and overflows or basement backups are minimized.
Currently, staff are not tracking the data needed to make efficiencies in service and fee structure due to
lack of expertise and dedicated man-hours. This data analyst would be able to assist GIS department and
Information Services Department when necessary but would be dedicated to Public Works Data
Infrastructure & Operational Routes.
Taking the return on investment Cincinnati recorded and making the assumption The City of Dubuque
sees twenty percent (20°/o) of that return within the first two years, we can expect $224,291 money saved
or reallocated to improvements in outcomes for the citizens of our community within the first two years in
excess of the recurring costs of this position. This request is related to the council goal of financially
responsible, high performance city organization, sustainable, equitable and effective service delivery.
The Connected Communities goal is reached by devoting a full-time position to tracking, maintaining, and
inputting clean data into GIS. This will allow Public Works to be transparent within the community
regarding operations and maintenance of assets that affect their daily lives.
FUND NAME FUND %ALLOC $ALLOC
Landfill 940 14.50 % 12,249
Sanitary Sewer 610 6.00 % 5,069
Storm Sewer 620 3.00 % 2,534
General 100 11.00 % 9,292
Road Use Tax 250 45.50 % 38,437
Salt Operations 680 1.00 % 845
Solid Waste 670 14.00 % 11,827
Garage Fund 600 5.00 % 4,224
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Related Cost: $ 8,125 Tax Funds Non-Recurring Recommend - No
Related Cost: $ 76,352 Tax Funds Recurring
Net Cost: $ 84,477
Property Tax Impact: $ 0.0332 0.21%
Activity:Administration
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This improvement request would provide funds for the purchase of one grapple bucket which would be
mounted on one existing Public Works wheel loader. This bucket would allow Public Works to respond
better to an event which causes widespread yard debris generation (i.e. storm damage). This bucket may
also be used to enable staff to assist Housing in citation removals and Solid Waste activity for large-item-
pick-ups when needed. This request supports the City Council goal of Financially Responsible, High
Performance City Organization, Equitable and Effective Service Delivery.
Related Cost: $ 23,100 Road Use Tax Funds Non-Recurring Recommend -Yes
Net Cost: $ 23,100
Property Tax Impact: $ 0.0091 0.09%
Activity: Street Cleaning
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This improvement request is for the purchase of a mowing attachment for the current skid steer unit. With
the transfer of the Northwest Arterial from State to City maintenance responsibility, there are several
areas of vegetation in the right-of-way that are not accessible with the current weed tractor or mowing
equipment. These areas would be cut once or twice a year to keep trees and other types of vegetation
under control for both visibility and aesthetics reasons.
Related Cost: $ 7,500 Road Use Tax Funds Non-Recurring Recommend -Yes
Total Cost $ 7,500
Property Tax Impact: $ 0.003 0.03%
Activity: Street Cleaning
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This improvement request would provide funds for the purchase of one Bright Signs module for use in the
Municipal Services Center. In Public Works,there are over 90 FTEs, over four separate designated areas
of work to disperse high priority information daily. 20% of adults experience information overload
according to Pew Research Center. This can create a mental fog which leads to impaired decision making,
willpower, productivity, focus, critical thinking, and assessment. Bright Signs offer an easy solution to
disperse filtered information to a mass group. Employees within Public Works do not all have designated
computers, tablets, phone, or email. With the increased use of electronic information only, it is important to
have a new way to communicate with all staff and not just staff with email or a computer. Bright Signs are
currently used within Transportation Services and Information Services Departments. This request
supports the City Council goal of Financially Responsible, High Performance City Organization, Equitable
and Effective Service Delivery.
Related Cost: $ 1,500 Tax Funds Recurring Recommend -Yes
Net Cost: $ 1,500
Property Tax Impact: $ 0.0006 0.01%
Activity: Street Maintenance
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This improvement request is for the purchase of one mini excavator. These funds would supplement
funds requested in the Fiscal Year Capital Improvement Program for the replacement of unit# 3214, a
2010 John Deere backhoe loader. Replacing the existing backhoe unit with the requested mini excavator
unit would provide the operator with improved maneuverability in congested work zones. The rotating,
short-radius house gives the mini excavator a much broader range of reach for loading trucks and can fit
in places a wheel loader backhoe cannot go. The department current has one mini excavator and
operators have found it very useful on various projects including curb repair, concrete section repair, and
asphalt base repair. Operators have found they have improved production when using the mini excavator.
Funding this improvement request would provide our staff with tools they need to provide cost effect
repairs. This request supports the City Council goal of Financially Responsible, High Performance City
Organization, Equitable and Effective Service Delivery. .
Related Cost: $ 30,000 Road Use Tax Non-Recurring Recommend -Yes
Total Cost $ 30,000
Property Tax Impact: $ 0.0118 0.12%
Activity: Street Maintenance
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This improvement request provides funds for the use of goats for weed control along the riverside of the
Peosta Channel section of the flood control levee. The Corps of engineers requires a weed control
program for all of the flood control system. On this section of levee, the land side is mowed, and the river
side of the levee is sprayed with a herbicide to kill unwanted vegetation. Once sprayed any remaining
weeds must be manually cut by staff. Due to the rip rap which armors the riverside of the levee this is very
hazardous work for our staff to accomplish. Although weed control is very important to the success of the
flood control system, spraying herbicide is unpopular with some of the trail users. If funding for this project
is approved, it will eliminate the hazards of manual week cutting and eliminates an unpopular practice on
this heavily used section of levee trail. This project cost would be off set by $5,000 in annual spraying
costs. This request supports the City Council goal of Financially Responsible, High Performance City
Organization, Equitable and Effective Service Delivery.
Related Cost: $ 35,000 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0138 0.14%
Activity: Floodwall Operation
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This improvement request would provide funds for a full-time Sanitation Driver (1.0 FTE) to be shared
between yard waste and snow and ice control and eliminates seasonal laborers (1.17 FTE total) in the
Street Signs and Markings (0.5 FTE), Refuse Collection (0.09 FTE), Yard Waste Collection (0.50 FTE),
and Recycling Collection (0.08 FTE) activities. The net impact to full-time equivalents would be a
reduction of 0.34 FTE. , a seasonal position has not proven to be a value-added expense.
Related Cost: $ 31,441 Road Use Recurring Recommend -Yes
Related Cost: $ 42,874 Refuse Funds Recurring
Related Cost Savings: $ (20,139) Tax Funds Recurring
Related Cost Savings: $ (26,779) Refuse Funds Recurring
Net Cost $ 27,397
Property Tax Impact: $ 0.0044 0.05°/o
Solid Waste User Fee Impact 0.50 °/o
Activity: Snow and Ice Control/Yard Waste
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This improvement request would provide funds for a part-time secretary (GE-25A) (0.67 FTE) to assist
with front office data entry and phone calls. There has been a dramatic increase in customer service
phone calls resulting in data entry and the call volume is not anticipated to decline. This position will help
with coverage issues during lunch, vacation, and sick periods of time. To maintain our service levels, we
should expect our secretaries to handle 4 calls an hour. This includes all data entry and communication
relay to crews. At this rate, our current 2.0 FTEs can cover 64 calls a day. The increase in phone calls
average 125 calls a day, and including 15% for citizens who call multiple times, leaving an average of 50
distinct calls unanswered per day. This estimation does not include vacation, sick, or casual days used.
This request supports the City Council goal of Financially Responsible, High Performance City
Organization, Equitable and Effective Service Delivery.
Month Work Days Inbound Missed Answer Rate
Jan-21 21 1,120 243 78.30%
Feb-21 20 1,190 237 80.08%
Mar-21 23 2,039 723 64.54%
Apr-21 22 2,515 983 60.91%
May-21 21 2,001 763 61.87%
Jun-21 22 2,564 1,078 57.96%
Jul-21 22 2,645 984 62.80%
Related Cost: $ 4,500 Tax Funds Non-Recurring Recommend -Yes
Related Cost: $ 30,713 Tax Funds Recurring
Net Cost: $ 35,213
Property Tax Impact: $ 0.0139 0.14%
Activity:Administration
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This improvement request provides funds for a safety training simulator for all snow and ice control
employees and solid waste employees prior to winter operations.The simulation would be setup similarly
to the trucks the operators currently utilize during the winter season and is immersive. It allows many
variables to be thrown at drivers such as ice, wind, heavy snow, white-out conditions, civilians, various
terrains, and street widths. Snowplow drivers must operate $200,000 units of equipment in blinding
snowstorms and demanding traffic conditions. Yet traditional training for new drivers, with limited funding
and staff, may be only two or three storm shifts with a partner-trainer. For this level of responsibility,
training needs to be enhanced, to improve driver safety and reduce risk.This request supports the City
Council goal of Financially Responsible, High Performance City Organization, Equitable and Effective
Service Delivery
Related Cost: $ 30,600 Road Use Tax Recurring Recommend -Yes
Property Tax Impact: $ 0.012 0.12%
Activity: Snow and Ice Control
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This improvement request is for funds to support the efforts of the Public Works Department to achieve the
level of accredited agency by the American Public Works Association. Working under the guidelines
established by the American Public Works Association self-assessment process, the department would
identify written process for growth and improvement, while developing written standard operating
procedures identified as crucial elements for Public Works Departments. This information is being
developed as part of the succession planning process for the department. Public Works Department
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anticipates submitting an application to begin the accreditation process in November 2022. Payment is
due with the application submission. There is some pre-processing work that Public Works is currently
undergoing to prepare for accreditation to include some pre-application meetings with American Public
Works Association (APWA) accreditation office for the best approach. The purpose of the accreditation
program is to provide a means of formally verifying and recognizing public works agencies for compliance
with APWA recommended practices. With the employee turnover rate we have seen in the last two years,
it is imperative we take necessary steps to ensure a smooth succession plan at all levels within Public
Works. By documenting current practices, best practices, and building documentation updates into our
operations ensures optimal procedures and safety related to operations. While it is a voluntary, self-
motivated approach to objectively evaluate, verify and recognize compliance with the recommended
management practices, it is necessary to the future of Public Works in Dubuque. This request supports the
City Council goal of Financially Responsible, High Performance City Organization, Equitable and Effective
Service Delivery.
Related Cost: $ 23,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.009 0.09%
Activity:Administration
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This improvement request would provide funds to hire a solid waste consultant to assist with the
development of a path to a zero waste plan for the solid waste activities. Since then, the State of lowa is
leading the way for a Sustainable Materials Management system which has a perspective of using and
reusing materials more productively over their entire life cycle. By looking at materials in the perspective
of material management, the hope is to find new opportunities to reduce environmental impacts, conserve
resources and reduce cost. The Imagine Dubuque 2017 Comprehensive Plan and the Foth Engineering
2019 Performance Analysis of Solid Waste Operations Study identified citizen interest in a "Path Towards
Zero Waste' plan with measurable targets, timeline, and annual reporting. Funding this request would
provide the department with additional resources to blend these processes into one. This request
supports the City Council goal of Financially Responsible, High Performance City Organization, Equitable
and Effective Service Delivery.
Related Cost: $ 25,000 Solid Waste Funds Recurring Recommend -Yes
Solid Waste User Fee Impact 0.77 %
Activity: Recycling Collection
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This improvement request would provide funds for the purchase of additional trash tipper carts to meet the
growing request of customers. An increased focus are customers who subscribed to a basic 34/35-gallon
container plus an extra 34/35-gallon can or a 50-gallon can and/or an extra 50-gallon container to discard
their waste. Currently there are over seven hundred (700) customers who set out a larger container and/or
multiple containers weekly to manage their waste. Customers will generally pay more for the waste they
throw away. Our City crews are responsible for manually lifting and managing the waste that are set out
weekly. In FY2021.
In FY2022 Public Works purchased a total of one thousand, four hundred and four (1,404) trash tipper
carts. Starting October of 2021, a waitlist for 34-gallon carts began for the remainder of FY2022. By
November of 2021, a waitlist for 48-gallon and 94-gallon carts had begun, as well. In response to the
need, a truck replacement was delayed and bought an additional one thousand, one hundred twenty-five
(1,125) trash carts. FY2023 Public Works is requesting additional funds to start buying two thousand,
seven hundred (2,700) trash carts to keep up with demand.
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This request IS NOT an effort to give all citizens a tipper cart but to have an adequate supply of carts
available to all customers who wish to use city provided carts, improving employee safety, and enhancing
collection efficiency.
The Corrective Action Plan: The goal would be to eliminate the extra "trash" services that the City offers
and move customers towards a tipper cart of their choice. This decision package will reduce the need for
repetitive manual lifting of solid waste containers and/or heavy bags. Instead, with there being more tipper
carts, containers will be collected either semi-automated or fully automated. Tipper carts improve
neighborhood aesthetics through reduced litter typically associated with torn garbage bags. Customers
who use multiple containers will have the option to subscribe to their cart of choice. Currently the City has
four (4) tipper cart options to choose from a 34-gallon tipper cart, a 48-gallon tipper cart, a 64-gallon tipper
cart and a 94-gallon tipper cart. The tipper carts are owned and maintained by the City. Estimated life of
the carts is fifteen (15) years. Funding this request will support the City Council's goals of Financially
Responsible, High Performance Government City Organization: Customer-focused City service delivery.
Related Cost: $ 80,000 Refuse Funds Recurring Recommend - No
Solid Waste User Fee Impact 2.48 %
Activity: Refuse Collection
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This decision package is requesting funds to begin to phase-in the use of mandatory use of trash carts
over a two-year period. this package would approve the purchase of 15,000 trash carts. This proposal also
supports the use of Automated Side Loaders for the emptying of these trash carts where possible. Carts
would be purchased in FY 23 (10,000) and FY 24 (5,000) and distributed throughout the community. In
the first year we would also eliminate service to customers who subscribed to a basic 34/35-gallon
container plus an extra 34/35-gallon can or a 50-gallon can and/or an extra 50-gallon container to discard
their waste by providing them carts of their choice. Currently there are over seven hundred (700)
customers who set out a larger container and/or multiple containers weekly to manage their waste.
This request is an effort to improving employee safety and to enhance collection efficiency.
Under this proposal the City will continue to offer four (4) tipper cart options. The 34-gallon option will be
the base fee option with the 48-gallon, 64, and 96-gallon options as other customer choices. Additional fee
subscriptions will be placed on the larger carts to support the "pay as you throw" principle. Current rules
related to mandatory alley carts will remain the same. All carts will be owned and maintained by the City.
Extra trash sticker will still be available for customers to put out additional trash when the need arises. If
this proposal is chosen, Improvement Request number fourteen (14) is not necessary and would be
withdrawn.
Funding this request will support the City Council's goals of Financially Responsible, High Performance
Government City Organization: Customer-focused City service delivery.
Related Cost: $ 291,349 ARPA Funds Recurring Recommend -Yes
Related Cost: $ 291,349 ARPA Funds Non-Recurring
Net Cost: $ 582,698
Activity: Refuse Collection
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This improvement request would increase funding to purchase additional recycling tipper carts to meet the
demand of customers who prefer a more convenient way to manage their recycling. Prior fiscal year 2017,
customers only option to manage their recycling was to manually lift an 18-galllon bin (s) from their home
to the curbside and/or alley line. To make recycling more convenient for customers, City Council approved
a recycling tipper cart on wheels program. Since the program has been in place, a total of 2,285 recycling
tipper carts are in use by customers to better manage their recycling. With additional recycling carts going
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out to customers each year, there has been an increase in request from other customers who too want a
larger container to manage their recycling. This has resulted in many customers being placed on a waiting
list because of low inventory. To reduce the number of customers who have to be on a waiting list staff
would like to purchase additional carts to have on stock. Having more carts will also support the City
efforts to reduce staff need to manually lift items into their trucks. The estimated life of the carts is fifteen
(15) years. Funding this request will support the City Council's goals of Financially Responsible, High
Performance Government City Organization: Customer-focused City service delivery.
Related Cost: $ 11,000 Refuse Funds Recurring Recommend - No
Solid Waste User Fee Impact 0.34 %
Activity: Recycling Collection
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This improvement request would provide funds for the purchase of additional traffic control signs to meet
the requirement of the Federal Manual of Uniform Traffic Control Devices (MUTCD). The MUTCD requires
different sized advanced warning signs based on speed limits in the work zone. The purchase of these
required signs would lessen the need to rely on a private traffic control company to set up these work
zones. Purchase of these signs would provide the Public Work staff with the legal sized signs to set up
traffic control in higher speed work zones throughout the City.
Related Cost: $ 4,125 Road Use Recurring Recommend -Yes
Property Tax Impact: $ 0.0016 0.02%
Activity: Street Maintenance
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This improvement request would provide for 4 sets of portable vehicle barriers at a length of 16 ft each to
be utilized primarily for the annual July 3rd event. Each year, Dubuque holds several large events that
draw many people, such as the Annual Fireworks, Farmer's Market, and Main St. events.Attendees'
safety has been a priority at these events. One of the issues and trends that the police department has
been watching is where a vehicle drives through a crowd causing many casualties. There are several
options for attempting to mitigate or minimize this from happening: The use of large dump truck type
vehicles to block roadways, etc. The trucks are moveable, thus allowing in and out access as needed,
however this option requires someone to stay with the vehicle. The use of concrete, "Jersey barriers"
which are very effective at stopping vehicles, however, they are not portable and require special
equipment to move. Another option is the use of portable vehicle barriers. Portable vehicle barriers,
require only one person to install or dismantle. They are easy to carry and are modular, meaning we can
attach as many together as possible. While it is not feasible to cover all roads with barriers, a common
scenario would be shutting four lanes. The cost of enough portable vehicle barriers to cover this scenario
is approximately $120,000. This request supports the City Council goal of Vibrant Community: Healthy and
Safe.
Related Cost: $ 120,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0472 0.50%
Activity: Staff Services
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This improvement package provides additional funds to increase the annual 5-mile asphalt program to 10
miles in FY 2023. Due to the age of our streets system, we have a need to continually invest in our
pavements before they fall into "poor" condition category. Once that happens major rehabilitation or
reconstruction is needed, and maintenance projects are no longer cost effective. Since 1993 the Public
Works department has completed over 331 miles of asphalt overlays on asphalt paved streets. These
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maintenance projects last an average of 10 years depending on various factors including the sub-base
design and traffic loads. This maintenance program, along with other maintenance techniques has
brought our overall condition index (OCI) rating, for asphalt pavements, to 67.30 which is considered good
when evaluating pavements. The funds requested would purchase an additional 7,000 tons of asphalt
and 50 manhole ring and lids over what is already requested for in the maintenance level budget. this
request supports the Council goal of Financially Responsible, High Performance City Organization,
Equitable and Effective Service Delivery.
Related Cost: $ 392,980 Road Use Tax Non-Recurring Recommend -Yes
Related Cost: $ 20,000 Sanitary Sewer Fund Non-Recurring
Net Cost: $ 412,980
Property Tax Impact: $ 0.1625 1.73%
Activity: Street Maintenance/Sanitary Sewer Maintenance
Landfill
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This improvement request eliminates one seasonal Equipment Operator (GD-29F) (-0.75 FTE) and
provides funds to create one additional full-time Landfill Equipment Operator (GD-8A) (+1.0 FTE) to
support operations in the Agency's Regional Collection Center (RCC). In FY2021, the Agency
commissioned Foth Environmental to conduct an staffing study for the Agency's operations. The study
recommended that to support operations of the Agency's RCC, where electronics recycling and household
hazardous materials are processed for shipping, an additional staff member was needed to provide
coverage for operating hours and volumes. This staff person would split their time between HHM and
Electronics, activities 50/50 for the equivalent of 1.0 FTE. For multiple years the landfill has struggled to
find qualified candidate to fill the seasonal position.
Related Cost: $ 78,337 Landfill Fund Recurring Recommend -Yes
Related Savings: $ (29,841) Landfill Fund Recurring
Net Cost: $ 48,496
Activity: Landfill
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This improvement request is for the DMASWAAgency Administrator, Landfill Supervisor and Foreperson
to attend training to become certified in compost operations. This request supports the Agency's Compost
Operations Plan, which includes having the Agency Administrator, Landfill Supervisor and Landfill
Foreperson be certified in compost operations. The United State Composting Council offers trainings
throughout the year at various locations in the United States.
Related Cost: $ 9,300 Landfill Fund Non-Recurring Recommend -Yes
Related Cost: $ 300 Landfill Fund Recurring
Total Cost: $ 9,600
Activity: Landfill
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This improvement request is for additional funding for the purchase of a sweeper attachment for the
current landfill wheel loader. The sweeper attachment for the wheel loader will allow landfill staff to
properly maintain both internal hard surface roads and Airborne Road by removing mud, nails and other
material which tracks out form the cell site. Removing this debris in a timely manner improves the safety
of the road, reduces the possibility of debris entering the storm sewer system along Airborne Road and
enhances the appearance of the landfill entryway and adjoining properties.
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Related Cost: $ 17,200 Landfill Fund Non-Recurring Recommend -Yes
Activity: Landfill
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This improvement request is for the replacement of the existing plow blade for the wheel loader which is
used of snow removal operations. The current unit was provided by Public Works department and has
reached the end of its service life. The replacement unit is necessary to properly maintain internal roads
and the entrance area during snow events.
Related Cost: $ 22,450 Landfill Fund Non-Recurring Recommend -Yes
Activity: Landfill
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This improvement request is for the purchase of a pallet wrapper. The Regional Collection Center (RCC)
ships both electronics and hazardous materials. Most outbound shipments require the items to be
palletized and shrink wrapped to ensure safe transportation. Currently staff must hand wrap all pallets and
the quality of the wrapping varies from pallet to pallet.A pallet wrapper would ensure a consistent wrap
quality while improving safety for staff when loading the pallets onto shipping vehicles.
Related Cost: $ 10,000 Landfill Fund Non-Recurring Recommend -Yes
Activity: Landfill
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This improvement request is for the purchase of a hydro-seeder to be used to reduce erosion and reduce
leachate production at the landfill by seeding bare soil areas in the active cell more frequently. Reducing
run off, reduces side slope erosion in the active landfill cells, which in turn reduces side slope repair costs.
Seeding areas of the cell which will not be used during the current season will help reduce leachate
infiltration, reducing leachate volumes and treatment costs.
Related Cost: $ 19,897 Landfill Fund Non-Recurring Recommend -Yes
Activity: Landfill
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25°/o wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29°/o is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$64,799 or 3.00%.
4. Workers' Compensation increased from $314,921 in FY 2022 to $343,118 in FY 2023. FY 2021
actual was $357,575.
5. Overtime is unchanged from $324,391 in FY 2022 to $324,391 in FY 2023. FY 2021 actual was
$325,737.
6. Five-Year Retiree Sick leave payout increased from $25,741 in FY 2022 to $27,972 in FY 2023.
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7. 50% Sick Leave Payout increased from $5,441 in FY 2022 to $5,711 in FY 2023. FY 2021 Actual
was $5,710. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick
leave over the cap to vacation or be paid out.
8. The Fiscal Year 2023 budget includes the following change in the funding allocation of positions:
a. -0.73 FTE Equipment Operator I I (GD-08)from Road Use Tax Fund (-$61,735)
b. +0.73 FTE Equipment Operator II (GD-08) to General Fund (+$61,735)
c. -0.78 FTE Utility Worker (GD-05)from General Fund (-$62,455)
d. +0.78 FTE Equipment Operator I (GD-06) to Road Use Tax (+$63,610)
e. -0.05 FTE Utility Worker(GD-05)from Road Use Tax (-$4,003)
f. +0.05 FTE Equipment Operator I (GD-06) to General Fund (+$4,078)
9. During Fiscal Year 2022, the following personnel changes were approved:
a. 1 FTE Account Clerk I I position (NA-50) was changed to Lead Administrative Assistant
(GE-28) which resulted in a cost increase of$2,394.
b. 1 FTE Stock Clerk position (GD-03) was changed to Fleet Maintenance Inventory/
Accounting Clerk (GE-27) which resulted in no cost increase.
c. 4 FTE Truck Driver positions (GD-05)were changed to Utility Worker (GD-05)which
resulted in no cost increase.
d. 1 FTE Sanitation Laborer position (GD-04) was changed to Sanitation Driver(GD-06)which
resulted in a cost increase of$2,479.
e. Seasonal Laborer (GD-21 F) hourly rate was increased from $12.24 to $15.81 and the
increased cost was offset by reducing Seasonal Laborer FTEs by 0.43 as follows:
i. General Fund Seasonal Laborer-0.34FTE (-$13,765)
ii. Road Use Tax Seasonal Laborer-0.09 FTE (-$3,644)
Supplies & Services
10. General Liability Insurance increased from $138,235 in FY 2022 to $170,483 in FY 2023 based on
FY 2022 actual plus 12%.
11. Property Insurance increased from $91,712 in FY 2022 to $119,642 in FY 2023 based on FY 2022
actual plus 9.5°/o and the Landfill pollution policy renewal occurring every three years (FY23).
Floodwall Operations increased $4,218, Street Maintenance decreased $12,464 and Landfill
increased $35,628.
12. Repair Parts and Supplies decreased from $169,542 in FY 2022 to $105,186 in FY 2023 based on
FY 2021 actual of$66,995. Street Maintenance decreased $3,439 based on FY 2021 actual.
Sanitary Sewer Maintenance decreased $11,077 based on FY 2021 actual. Landfill decreased
$29,484 based on FY 2021 actual. Rural Recycling decreased $46,700.
13. Electric Utility Expense decreased from $186,865 in FY 2022 to $164,163 in FY 2023. FY 2021
actual was $131,831.FIoodwall increased from $51,800 in FY 2022 to $57,446 in FY 2023 based
on a three year average plus 5°/o. Street Maintenance decreased from $71,017 in FY 2022 to
$54,245 in FY 2023 based on FY 2020 actual plus 5%.
14. Street Lighting decreased from $869,300 in FY 2022 to $791,142 in FY 2023 based on FY 2020
actual of$773,829 plus 2.24%. The street lighting budget is split$30,921 general fund and
$760,221 Road Use Tax fund in FY 2023.
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15. Property Maintenance decreased from $201,851 in FY 2022 to $174,284 in FY 2023 based on FY
2021 actual of$219,371. Street Maintenance decreased $31,696 based on FY 2021 actual.
Landfill increased $25,332 based on FY 2021 actual.
16. Motor Vehicle Fuel increased from $239,633 in FY 2022 to $259,316 in FY 2023 based on FY
2022 budget plus 10%. FY 2021 actual was $264,338.
17. Motor Vehicle Maintenance increased from $389,481 in FY 2022 to $418,525 in FY 2023 based on
FY 2021 actual of$412,991 plus 1°/o. Street Maintenance increased $21,817 based on FY 2021
actual plus 1%. Refuse increased $18,587 based on FY 2021 actual plus 1°/o. Recycling increased
$19,230 based on FY 2021 actual plus 1%. Sanitary Sewer Maintenance decreased $12,031
based on FY 2021 actual plus 1%.
18. Motor Vehicle Maintenance Outsourced is unchanged from $111,485 in FY 2022 to $111,485 in FY
2023 based on FY 2022 budget .FY 2021 actual was $120,486.
19. Machinery and Equipment Maintenance increased from $649,625 in FY 2022 to $747,935 in FY
2023 based on FY 2021 actual of$736,320. Snow and Ice Control increased $92,950 based on
FY 2021 actual. Garage increased $22,959 based on FY 2021 actual. Landfill decreased $28,657
based on FY 2021 actual.
20. Machinery and Equipment Maintenance Outsourced decreased from $103,378 in FY 2022 to
$88,787 in FY 2023. FY 2021 actual was $108,176. Landfill decreased $7,270 based on FY 2021
actual. Snow and Ice Control decreased $4,415 based on FY 2021 actual. Stormwater
Maintenance decreased $3,698 based on FY 2021 actual.
21. Asphalt increased from $721,232 in FY 2022 to $1,121,726 in FY 2023 based on purchasing
13,000 tons of hot mix asphalt, purchasing 100 tons of cold mix asphalt, completing ten center line
street miles, and a 6% increase over FY 2022 current bid rate. FY 2021 actual was $791,267.
22. Concrete decreased from $160,624 in FY 2022 to $153,578 in FY 2023 based on buying 1,500
cubic yards of concrete and k-crete and based on three year average of historical prices. FY 2021
actual was $141,120.
23. Stone decreased from $108,533 in FY 2022 to $80,735 in FY 2023 based on FY 2021 actual
$80,736. This line item represents the purchase of 2,700 tons of stone for street maintenance
($34,557), stone for repairing sanitary sewer and storm sewer street excavations ($703), and stone
for resurfacing Landfill gravel roads and cell face access lanes ($45,447).
24. Road Salt for Snow and Ice Control increased from $339,103 in FY 2022 to $384,750 in FY 2023.
Road Salt increased $45,647 based on the purchase of 5,700 tons of road salt at $64.50 per ton
(In FY 2022 budget is based on the purchase of 5,731 tons at $59.17 per ton). In FY 2022, the tons
of road salt purchased was increased 4% due to the increase in lane miles for the addition of the
Northwest Arterial, Central Avenue -Aquin and the new Dubuque County agreement.
25. Road Salt for Bid Partners increased from $88,755 in FY 2022 to $96,750 in FY 2023. Bid partner
salt increased $7,995 based on the purchase of 1,500 tons at$64.50 per ton (In FY 2022 the
budget is based on the purchase of 1,500 tons at $59.17 per ton) which is off-set from the revenue
of salt purchased by bid partners.
26. Consulting Engineers increased from $217,808 in FY 2022 to $292,650 in FY 2023. FY 2021
actual was $417,033. The majority of this line item is for the engineering consulting firm contracted
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by the Landfill to complete bi-annual IDNR engineer's reports, hydrological monitoring reports, and
air permit reports and the management of the landfill gas collection system.
27. Landfill Fees increased from $577,106 in FY 2022 to $583,887 in FY 2023. FY 2021 actual was
$592,096. Solid Waste Collection increased $9,429 based on FY 2021 actual tons collected of
12,912 at the estimated FY 2023 fee per ton of 36.03 (no change).
28. Payment to lowa DNR is unchanged from $304,500 in FY 2022 to $304,500 in FY 2023. FY 2021
actual was $315,982. This line item represents the amount paid by the Landfill based on tonnage.
FY 2023 is based on 145,000 tons at $2.10 per ton and FY 2022 was based on 145,000 tons at
$2.10 per ton.
29. Pay to OtherAgency is decreased from $470,717 in FY 2022 to $414,370 in FY 2023. FY 2021
actual was $268,363. This line item includes Landfill leachate treatment and disposal costs of
$100,000 due to an agreement with the City to pay fees for leachate disposal into the sanitary
sewer system. This line item also includes the processing and marketing of recyclable materials of
$36,908 based on FY 2021 actual, Landfill quarterly tonnage payments to Delaware county
$15,985, Landfill collection and disposal of household, farm and small business chemicals,
fluorescent light bulbs, paint and medical sharps $80,737, E-waste contractor for$77,200 based
on FY 2022 budget, Rural Recycling transportation and processing of 14 recyclables drop off sites
$103,540.
30. The administrative overhead recharge increased from $1,659,457 in FY 2022 to $1,783,326 in FY
2023.
31. Software increased from $83,024 in FY 2022 to $110,969 in FY 2023. FY 2021 actual was
$111,453. Street Maintenance increased $8,863 based on the current agreement with Cartegraph
for the asset management software. Large Item Collection increased $9,781 due to the addition of
the scheduling module to the ReCollect software in FY 2022. DMASWA Education increased
$5,068 due to the addition of CivicPlus website host and maintenance fees.
32. Hauling Services is unchanged from $53,027 in FY 2022 to $53,027 in FY 2023. FY 2021 actual
was $38,471. This line item represents snow removal in downtown streets and alleys ($50,000)
and a private contractor to haul stone from area quarries for the Landfill ($3,027).
Machinery 8� Equipment
33. Equipment replacement items ($1,096,781) includes:
Public Works Equipment Replacements
Riverfront Management
Shop Equipment $ 750
Weed Whips $ 250
Street and Traffic Lighting
Signal Controllers $ 16,100
Shop Equipment $ 2,500
Street Signs and Markings �
Shop Equipment $ 750
Street Maintenance
Barricades/Signs $ 3,400
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Public Works Equipment Replacements
Audio/Visual Equipment $ 1,000
Cracksealer � $ 56,000
Vibratory Tamper $ 12,500
AVL/GPS $ 17,000
Asphalt Roller $ 40,000
Pavement Breaker $ 2,000
Curb Forms $ 2,000
Pavement Saw $ 23,000
Air Compressor $ 17,000
Berming Machine $ 18,000
Generator $ 1,500
Street Cleaninq
Leaf Blower $ 600
AVL/GPS $ 2,000
Self-Propelled Lawn Mower = $ 8,600
Weedwhip $ 250
Snow & Ice Control
20" Snow Blower $ 1,200
Sanitary Sewer Maintenance
Root Cutter $ 1,500
AVL/GPS $ 3,500
Manhole Blower $ 2,000
Gas monitor (1) $ 1,500
Jet flusher hose (3) $ 5,250
CCTV Printer (1) $ 250
Stormwater Maintenance
Hand Concrete Saw $ 1,000
Earth Compactor � $ 11,000
Refuse Collection
Refuse Collection Carts $ 652,698
AVL/GIS Equipment $ 9,000
Recycling Collection Program
Recycling Bins/Lids (1,074) $ 18,084
Recycling Wheeled Carts (337) � $ 30,160
Yard Waste Collection Program
Yard Waste Wheeled Carts $ 9,276
Public Works Garaae
Shop Equipment $ 5,000
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Public Works Equipment Replacements
Landfill
Shop Equipment $ 2,000
Card Reader $ 700
Gator Utility Vehicle $ 23,416
Replacement Tarp Assembly $ 59,547
Recommended Improvement Requests $ 34,500
Total Equipment $1,096,781
Debt Service
Debt service reflects annual repayment to ($753,013):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 39,415 G.O. Series 2017A Road Use Tax Equipment Replacement 2030 2025
$ 31,276 G.O. Series 2021A Sales Tax 30°/o Curb Ramp Program 2034 2028
$ 12,959 G.O Series 2018A Solid Waste Fees Solid Waste Trucks 2030 2025
$ 5,123 G.O. Series 2017A Solid Waste Fees Solid Waste Trucks 2031 2025
$ 1,237 Planned G.O. 2022 Solid Waste Fees Solid Waste Trucks
$ 2,544 G.O. Series 2018A Sales Tax 20°/o Radio Replacement 2028 2026
Dubuque County -
$309,784 G.O. Series 2014 Landfill Fees Landfill Improvements 2034 2022
Dubuque County -
$350,675 G.O. Series 2016 Landfill Fees Landfill Improvements 2036 2024
$753,013 Total Public Works Annual Debt Service
Revenue
34. Solid Waste monthly base fees increased from FY22 Budget of$3,397,934 to $3,510,597 in FY
2023 which is a $112,663 increase in revenue. This line item is based on FY 2019 actual of
$3,433,154 plus the FY 20 rate increase of 1.63%, less the FY21 rate decrease of 4.03°/o, plus the
FY 22 rate increase of 2.60% and the FY 2023 recommended rate increase of 0%.
35. Tipper Carts and extra/oversize can subscriptions increased from $825,457 in FY 2022 to
$1,070,488 in FY 2023 based on FY 2021 actual of$924,934 and the addition of 2,000 additional
cart services added by FY 2023.
36. Refuse Single Use Stickers increased from $109,486 in FY 2022 to $122,875 in FY 2023 based on
FY 2021 actual of$122,875.
37. Yard Waste Annual Sticker/Single Use/Brush Ties increased from $125,601 in FY 2022 to
$131,459 in FY 2023 based on FY 2021 of$131,459.
38. Purina Drive Salt Operations represent the purchase and sale of salt for the City's bid partners.
The FY 2023 budget includes $97,665 in salt sales, $9,240 in salt handling fees, and $6,000 in salt
storage.
39. The Solid Waste Agency payment increased from $4,700,138 in FY 2022 to $6,170,419 in FY
2023. Departmental employees operate the landfill, yard waste, e-waste, recycling drop-off and
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household hazardous regional collection center facilities owned by the Dubuque Metropolitan Area
Solid Waste Agency (DMASWA). Department employees also provide education and
communication support services. The department is compensated for all operating expenses
incurred. Revenue estimates are based on anticipated tonnages and fee schedule for FY 2023.
40. Garage personnel maintain and repair vehicles and equipment of all city departments and divisions
except Airport. Labor costs are assessed using actual time charged out to each department at
projected FY 2023 overhead rate of$74.36 which is unchanged from the FY 2022 overhead rate of
$74.36. Revenue is also received from recharges to users for parts and fuel purchased from the
vehicle maintenance garage inventory.
The following is a summary of the operating expenses and revenues for the City Garage:
% Change
From FY
FY 2021 FY 2022 FY 2023 2022
City Garage Actual Budget Requested Budget
Expenses
Employee Expense 965,156 1,062,123 1,106,225 4.2 %
Supplies and Services 156,687 155,993 158,333 1.5 %
Garage Stores 715,158 831,859 966,045 16.1 %
Machinery and Equipment 5,181 30,500 5,000 (83.6)%
Total Expenses 1,842,182 2,080,475 2,235,603 7.5 %
Resources
Specialized Services 1,168,278 1,224,924 1,168,278 (4.6)°/o
Fuel/Parts 736,442 741,491 736,442 (0.7)%
County Fuel Sales 22,218 57,788 22,218 (61.6)°/o
Reimbursements 31,092 58,172 30,329 (47.9)%
Total Resources 1,958,030 2,082,375 1,957,267 (6.0)°/o
Annual Operating Surplus (Deficit) 115,848 1,900 (278,336) (280,236)
Garage Overhead Rate $ 74.36 $ 74.36 $ 74.36
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�uquque
TI iE C1TY QF �
AIFIMIk9 R1�
DUB E ;I��I'
2 CC 7•2612-2013
�fr�L�('.Y��1f'f�c c>rr ���e �1i��r��t���ti za7�tzo�s
TD: Michael C_Van Milligen, City Manager
FRDM: Jahn Klastermann, Public 1Narks Direetar JFC
Arielle Swift,Assis#an#Public Works Direc#or
SUBJECT: Autamated 5ide Laader and City-Vlfide Mandatary Cart Use FY23 Budget
Prapasal —Twa-Year Plan
DATE: January 28,2022
In#roduc#ion
The purpase af this memarandum is ta pravide infarmatian related ta the PublicVlfarks
Department Fiseal Year 2023 Budget Impra�+ement Paekage and Capital Impravement
Budget prapasals far the implementatian af autamated side laader callectian where
passible and city-wide mandatary use af trash earts. This request is far trash earts anly
and daes not include any change ta the current recycling callection program_
Discussion
Caprtal lrrr�roverxrent Prciects
The FY 2023 Public Vlfarks budget currently has three prajects related ta the callectian
af salid waste trash pra�+iding far aptianal levels af service_ ane praject is in the Capital
Impravement Budge#far the replacemen#of salid waste callec#ion vehicles �CIP#6�0-
1533}_Twa �+ersians ha�+e been develaped far the replacement af current salid waste
vehicles. ane CIP has the project title of Solid Waste Callectian Vehicles which
pravides far the annual replacement af salid waste�+ehicles with ane autamated side
laader added ta the fleet in FY 2025. The secand aptianal salid waste fleet replacement
is titled Salid 1Naste Callectian Vehicles —wilh City-Pravided Carts Cammunily 1Nide.
This CIP pravides far the purchase af iwa autamated side laaders in FY 23 and ane in
FY 25. This prapasal adds the extra cast af adding the arm ta iwa sidelaadertrucks
already scheduled far replacement in FY 2023_ The added cast af an autamated
sidelaader scheduled ta replace a current sidelaader in FY 2025 was already built inta
the fi�+e year replacement sehedule and appra�+ed in the FY 2020 Capital Impravement
Budgel.
lm,�ravemerat Packaaes
The PubliclNarks Dperating Budget alsa has iwa Impravement Paekage Requests
related ta the purchase af additianal city pravided trash carts_ �ne requests funds
�$80,000}far lhe purehase af additianal trash earts ta meet current eustamer demands.
1Nith this propasal the departmentwill alsa be requesting an update ta City�rdinance
13 Chapter 6 ta require all new subdivisians, with City-pra�+ided utility services,ta use
city-awned trash carts if the city wide praposal is nat funded.
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The second request wauld require #he city wide use of city provided trash carts, and
pravide funds �$291,349}ta issue 5,000 carts in FY 2023 and $582,698 in FY 2024 far
the purchase af an additianal 10,OQ0 carts. Rpproval af#he improvement package ta
purchase 5,000 carts in FY 23 and FY 24 wauld eliminate the need far the ather funding
reques# of$80,000.
In FY 2023, persannel full time equivalent �FTE}will remain the same at 20_�5_
lm�rovir�a the Customer Ex�errence
The mandatary cart pragram will use a 34-gallan cart as the base cart affered ta all
eustamers. Custamers dty-wide will alsa have the aptian ta subseribe at an inereased
manthly cast, a 48-gallan, 64-gallan, ar 96-gallan carl ta meet their individual need.
This syslem streng#hens the current "pay as you throw concep#° while maximi�ing the
weight limits allawed.
The chart belaw is based on no rate increase in Fiscal Year 2023:
5ervice Fee Additional Comments
Base Fee(35-gal� $��.3g �fl cart provided.SuCject to 6ase fee�`o
increase
34-Gallon $15.38 Gity-awned cart provided.5u�ject ta
base fee�`o increase
d8-Gallan $17.22 No fee increase
�
64-Gallon $20.&5 No fee increase
94-Gallon $29.U6 Nofeeincrease
48-Gallon (alley� $15.38 5u�ject ta base fee�`o increase
64-Gallan [alley� $16.65 Subject ta base fee�`a increase
9d-Gallon (alley� $24.78 5u�ject ta base fee% increase
In the first year af the aty-wide mandatary cart pragram,the current aptian far additianal
35 gallan containers and oversized cantainers would end. Cus#omers will ins#ead be
pra�+ided carts af their chaice at the subseriptian cart fee rate assaciated.This
recommendation is made#a pro#ec#aur warkforce fram having ta reach in and remove
bags fram a�+er-si�ed eans and eliminates the need far repetitive lifling af multiple
cantainers at one stap. This change will effec##he fallawing custamers;
• Additional 35 gallan cantainer option - 133 cus#amers
* Oversize cantainer aptian — 386 custamers
� Additianal D�+ersize cantainer aptian —18 custamers
2
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The new aty-wide cart system will pravide a new special callectian service far the frail
and disabled residents wha may na#be able ta handle the 34-gallan cart. Exceptions
will alsa be made far residents where the use af a cart creates a hardship due ta terrain_
It is alsa imparkan##a remember#hat far every 10 Ibs. picked up�loase#rash bag}pu#s
1,250 Ibs_ af pressure an the lawer backwhich is alleviated bywheeled trash carts_
Custamers will still be able ta buy stiekers far $1.�0 trofiich pravides them the ability ta
put aut extra trash when that need arises, and the large item callectian service will still
be a�+ailable at an extra east an an indi�+idual request.
Ca�rna far Ern,�lovee 5afetv
The ealleetian af refuse and reeyeling materials is eansistenlly ranked in the tap ten
af mast dangerausjabs in the cauntry based an Bureau af Labar stalistics.This is
due in part ta the time the warkers spend each day driving ar riding an the truek, in
all weather candilians,which increases the risk af transpartatian related accidents.
PJsa, the emplayees musl naw exit and enter the�+ehiele just under 600 times a day,
almast 3,000 times a week, and over 150,000 times a year. This creates signif cant
wear and lear an their legs, ankles and feet and creates severe slip and fall
appartunities in icy and snawy weather_
�essor�s�earr�ed frorr� the Panderr�ie
1Ne learned during the pandemic that aur lifestyle ehanges ineluding warking fram
hame, schaal clasings and sacial distancing alsa influenced aur salid waste callectian
system_ 1Nhile there were always cancerns by staff abaut the manual callectian af trash
due ta bed bugs and flees, cavid-19 braught that cancern ta a new level. Hawever, ane
thing that put the mast pressure an aur antiquated callectian system is the increase af
trash that needed ta be callected by aur staff due ta our lifeslyle changes_ Solid waste
callectian tannage increased 14_70°I4 when campared 2019 tannage �11,622_19}and
2021 #onnage �13,331.39}. While the increased tannage is starting #o#rend dawn,there
is na better time ta prepare far the next natural disaster by impraving aur callectian
system_
The Public Warks Department statistics shaw that averthree years �201�-19}46_3°la af
the farly-ane �41)deparlment wi de City af Qubuque OSHA repartable inj uries were
related ta the callectian af salid waste_ During that same time periad, the tatal last
warkdays related ta injuries ta salid waste crew members far the Cily af Dubuque were
43 and the related medical castwas $36,542_ While mast injuries require a shart
recovery#ime other injuries are considered permanent and worker's compensation
settlements are made far an injury aeeurring an the jab. Be#ween 2046 and 20'1 P,the
top ten department employee claims related ta the callectian af salid waste were
settled at a#o#al cast of$1,28P,F'14.
Mare importantly,these emplayees los# '1,72a workdays away from wark.This nat
anly caused hardship and stress far these emplayees but placed additianal warklaads
an lhe remaining city staff.
3
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The fallawing reasans are being pravided ta suppart the revised praject_
- Reduce 1Narker Campensatian Claims-The lap 10 Cily af Dubuque injuries far
salid waste callectian emplayees beiween 2D06 and 2017 equaled$1,257,710_
• Reduce Lost 1Norkdey+5 -The top 1 d worker's compensation claims for solid
waste callectian emplayees beiween 2006 and 2017 had 1,�25 lostworkdays
fram injuries_
- Reduce Emplayee Caneerns-1Nhile the pandemie has highlighted emplayee
cancerns abaut tauching the trash, there has always been emplayee cancerns
abaut being expased ta bed bugs and fleas.
� aiscaunted Rate - Law-incame residents will cantinue ta qualify far a 50°/a
discaunt an their manthly rate_ Discaunts are naw being subsidized by the
General Fund in the same way eurrently being dane with starmwaterfees.
� Dptian Dut -There will be custamer exceptians made in the cammunity where
this will nat be implemented because af terrain. PJsa, exceptians will be made far
the frail and disabled wha wauld struggle with a cart_
• Enviranmental�Aes#hetics—Since 2008 trash carts have been used in targeted
areas with suceess ta reduee litter, impra�+e aesthetics an callectian day and help
ta keep neighborhaads clean.
- Custamer Canvenienee -The eily will awn and maintain the earls.
� Future Grawth —The autamated side laaders will create the ability ta absarb
same future grawth withaut adding emplayees and equipment.
� Existing Vllark Farce -This recammendatian will preserve existing cityjabs and
will nat privatize the system_
Ctrrrent Cart Praaram
Since 2008 the publicwarks depar#men#has implemen#ed#rash carts into i#s collection
pragram. At the start af the pragram the size af the carts a�+ailable were limited ta 48
gallon �in alleys only}, 64 and 96 gallan ci#ywide. In July of 2021, 34 gallon and 48
gallan cart services became available citywide_ Carts were being serviced by using a
semi-autamated lifting system maunted an each truck_ In the fall af 2021 the
department recei�+ed its firsl autamated side laader and plaeed it inla serviee an rautes
that have the greatest number af carts_ The truck is being used sucessfully thraughaut
the eity in all weather candilians and calleetian lacalians ineluding alleys.
The chart belaw pravides an a�+erview af the current breakdawn af the cart sizes being
used in aur�+aluntarypragram.
4
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Cart S¢e Total Carts in Service
34 C�AL(base} 4fifi
48 GAL 128-0
84 GAL 2770
94 GAL 710
96 C�AL�retycling} 74
Tota I 5,284
Due ta eart shartages there is currently 151 eustamers waiting far 34 gallan and 3S
cus#omers waiting far48 gallon carts. Car#s are an arder and expected #a be delivered
bythe spring af 2022.
1Nhen camparing aur eallectian system ta the tap ten mast papulated eities in lawa, we
are one af the few that don't exclusively use carts in their program.The lasttime this
prapasal was presented ta lhe Cily Cauncil there were eaneerns expressed that the
prapased system had nat been pilated in Dubuque_ Since then we have implemented
additianal carts and autamated callectian that has praven this type af system will wark in
Dubuque_ Dur currenl experience with carts and autamated side laader callectian
pravides us the data ta implement aperatianal effciencies and mave this prajectfanvard
alywide_
lr�vestmer�ts fVavv Creates�ar�q Term Savir�qs
The city has averaged abaut 1 DD new residenti al units each year aver an extended
timeline_This budget assumes that will cantinue aver the next se�+eral years_ The
implementalian af autamated side laaders where passible thraughaut the citywill
pravide a safe wark enviranment far aur emplayees and allaw the department ta
plan far future grawth related ta the Sauthwest Arterial and ather areas delaying the
need ta add staff_
Rever�ue
1Nhile rate increases have no#ye# been de#ermined and any ra#e increase is related ta
the tatality af the system and nat just lhe impact af carts,the belaw chart assumes na
ra#e increase in FY 23 and then a 3°!o rate increase in FY 24 and beyand. Es#imates are
based an ��°!o af the carts distributed are 34 gallan, 24°/o are 4S gallan, 16°l�are 64
gallon and 4°la are 94 gallan carts. Of the new carts being dis#ribu#ed, 44°la of#he new
earls are anticipated ta bring in an additianal $36�,747 a�+er a �year periad.
5
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Twa year plan far cart delivery—re�+enue estimate by year.
FY23 FY24 FY25 FY26 FY27 Tatal
$125,905 $209,889 $12,888 $12,738 $12,809 $37A,00A
E�IJEf75ES
Carts wauld be distributed aver two years, 5,000 carts distributed in FY 2023 and
10,000 carts distribuled in FY 24. FY 202� -27 pra�+ides aperating funds ta meet
additional demand for new accaunts and maintenance af existing carts.
FY23 FY24 FY25 FY26 FY27 Tatal
$291,349 $582,898 $30,400 $30,000 $30,000 $964,047
Additianal truck-r�lated expenses by Fiscal Year related ta the purchase af Autamated
Side Laaders �ASL)
�see CIP far additianal infarmatian}
FY23 FY24 FY25 FY26 FY27 Tatal
Total Fleet $�q2,A5A $-0fi2,A5A $4fi3,OdA $3A3,703 $355,732 $2,767,3A7
Replacement Cnst
Addi[ional Cost $95,339{'� $50,731{� $746,070
[1J Additioanlwstrelatedtathepurchaseaf2A5L
[2J lidditianal�st related ta the purchase af 1 AS
Financing Implemen#ation
The $1,020,11� implementatian casts af this new pragram will be funded with American
Reseue Plan �ARPA}funds.
Ac#ion Step
This has been pravided as infarmatianal anly,far the r�view af the aptianal Public
1Narks Department FY23 Salid 1Naste fleet replacement Capital Impra�+ement Praject
and Impra�+ement Package requests wt�ich suppart autamated callectian and mandatory
city-wide trash cart use_
6
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I��
�� � J ���} ������ �.
]RGAI�II�A'I'IDIV
CHART
PTCustodian[0.61] Foreman[1]
Landfill Equipment Operator[5]
Lead
Administratfve Seasanal Equipment Operator[1]
Assistant[9] � �
Mechanic[1]
Secretary(2� 5cale Operator[2�
Director
�ead nnecnanic�z� Assistant airector
Lead Sanitatian Driver[1]
Methanit[7]
Fleet Accounti ng -
Sanitatian�rfver[20]
Clerk[1]
5taek Clerk[1] 5easanal 5anitatian Driver[7]
Street Foreman[4] Sewer Foreman [2]
Street EquipmentOperatnr II [6] - Sewer Equipment dperatar II[1]
5treet Equipment Uperatar I[�] Sewer Equipment Dperator I[5]
Street Utilfty Warker[11] Seasonal Lalsorers(1.4�
Traffic 5ignal Tech[3] Maint.Tech Appren#iceship[1]
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PU BLIC WORKS
Public Works takes pride in leveraging necessary resources to maintain the heart of Dubuque by
steadfast, equitable delivery of organization- and community-wide services while maintaining reliable
infrastructure to cultivate a vibrant, connected community. The beat of Dubuque is maintained through
preservation, construction, rehabilitation, daily operations, and the 24/7 emergency response Public
Works' staff provides.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNIN�
Dep�rtment plannint� is focused on greater
effectiveness and efficrerrcies ir�the maintenance
of Dub�ique's street; riverfrant; and sewer
PE�PLE infrastructure; t�e maintenar�c� of tt�e �ity's
Pu�lic 1J�ork� staff are pravided ve�icles and h�avy equipment, the management af
professional development apportunities tF�e municipal solid �rast� and reeyclables
to improve their knowledg� and gen�rated by our citi�e�s, and th�e management
ex�ertise in order to �rovid� for tk�e and operation of tha Df��A�bVA-s facilities.
develo{�m�nt and promotion af public �
�ducation and customer outreach .�
programs to sch�als. civic .k; S,�`'. �"�� -
organi�ation�. cit�r councils, county ��'� +: �
„�---�~__� -�t ��,-�
su�ervisar�, and citi�ens #hroughout �„■,��_ �`� �
Dubuq ue and Delaware countie�. 'Y� ._� _.-�_�_�,� �`
,���. . _�,�
��- . :�:-°��;�-:
PARTiVER�HIPS
In addit�on #o its �trong �artn�r�h��s with the
En�ineerin�, V�later; Leisur� ��rvices; Fire, anc�
Palice departmer�t�; the Public VVork� Department
�artner�with num�rous s#ate and fed�ral agencie�.
I# also ha� contractual partnerships with #he City of
A�bury; �ubuque �aunty; �cott �ounty, Delaware
�aur�ty, Loras Callege, the Univer�ity af Dubuque,
the lawa Narthland Re�ional �ouncil of
�avernments, Keep lowa Beautiful, and the
Dubuque County �onservatian Baard.
-100-
PU BLIC WORKS
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 93.28 93.28 93.43
Resources
�p�rating
Salt
Road V
S� Tax
S��'er
storrh�,ater
RepUs�
�
�andfill
Pr�p��Y TaX SU �
ppor�
$0 $1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,00(
� FY 2021 FY 2022 FY 2023
The Public Works Department is supported by 93.43 full-time equivalent employees, which accounts for
47% of the department expense as seen below. Overall, the department's expenses are expected to
decrease by 9% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$7,518,829
Employee Expense $8 382,72
$8,75
$7,590,773
Supplies and Services $7,843,583
� $8,417,13
$220,596
Machinery and Equipment $681,079
$1,096,781
$686,788
Garage/Stores 803,700
$966,357
$1,612,328
Administrative OH $1,659,457
$1,783,326
$1,223,389
Debt Service $803,718
$753,013
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000
FY 2021 FY 2022 � FY 2023
-101-
PU BLIC WORKS
Mission & Services
Public works administration provides support for citizens and supervisors of employees of the
department who are responsible for: maintaining and cleaning Dubuque's streets, alleys, sanitary
sewers, storm sewers, retaining walls, sidewalks, steps and riverfront, street and traffic sign repairs,
traffic signal and street light maintenance, utility location support, refuse collection, floodwall operations,
landfill operations, yard waste collection, DMASWA administrative and education support, large item
collection, curbside recycling collection, curb side electronic recycling collection, e-scrap recycling, rural
recycling drop-off facilities, composting operations, household hazardous materials regional collection
center, landfill methane management, Port of Dubuque facility maintenance, and City-wide fleet
maintenance.
Administration Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $(11,326) $3,185 $93,755
Resources $1,809 $63 $26
Administration Position Summary
FY 2023
Public Works Director 1.00
Assistant Public Works Director 1.00
Lead Administrative Assistant 1.00
Secretary 2.00
Total FT Equivalent Employees 5.67
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure (KPI) Target FY 2019 FY 2020 FY 2021 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide effective and timely response to resident requests for information and
service to avoid disruption in residents' daily lives.
% of phone support answer rate > 95% N/A 66.3% 70% �
Avg. time service requests are resolved: <10 days 19.00 13.58 11.64 ���
High Priority
Avg. time service requests are resolved: <14 days 6.51 7.67 9.65 �
Medium Priority
Avg. time service requests are resolved: <30 days 1.96 59.55 15.13 ���
Low Priority
Citizens frequently assume that the many essential services provided by the Public Works Department
are supported by 24/7 staffing. Since that is not the case, responses to citizen inquiries and requests for
non-essential service can take longer than 96 hours to complete.
-102-
PU BLIC WORKS
Street Maintenance
Mission & Services
Provide for the safe and efficient movement of motor vehicles on City streets and alleys and the safe
movement of pedestrians on public sidewalks and steps maintained by the department. Also, safeguard
public health and provide for the general welfare of residents and visitors to the community through
street sweeping and weed-cutting on City-owned properties and along City right-of-way. Responsibilities
include street maintenance, street cleaning, snow and ice control, street light and traffic light
maintenance, and street signs and markings.
Street Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $5,658,573 $6,343,478 $6,967,292
Resources $3,140,404 $3,459,392 $3,847,084
Street Maintenance Position Summary
FY 2023
Foreman- Maintenance 3.20
Foreman-Snow and Ice 0.98
Field Supervisor- Maintenance 0.73
Field Supervisor-Snow and Ice 0.17
Truck Driver-Maintenance —
Truck Driver-Snow and Ice —
Truck Driver-Street Cleaning —
Utility Worker-Maintenance 6.46
Utility Worker-Snow and Ice 1.85
Equipment Operator I -Street Signs 0.82
Equipment Operator I -Maintenance 4.11
Equipment Operator I -Snow& Ice 1.98
Equipment Operator I -Street Clean 0.83
Equipment Operator II -Traffic —
Equipment Operator II -Street Signs 0.40
Equipment Operator II - Maint. 1.94
Equipment Operator II -Snow& Ice 1.17
Equipment Operator II -Street Clean 1.77
Assistant Horticulturist- Maint. 0.25
Assistant Horticulturist-Snow and Ice 0.17
Custodian I 0.38
Laborer-Street Signs —
Utility WorkerApprentice 0.83
Laborer-Street Cleaning 0.27
Maintenance Worker-Maintenance —
Maintenance Worker-Snow —
Traffic Signal Technician II -Street Sign 0.01
Traffic Signal Technician II -Snow 0.12
Traffic Signal Technician II -Traffic 2.86
Total FT Equivalent Employees 31.30
-103-
PU BLIC WORKS
Performance Measures
• FY 2019 FY 2020 FY 2021 Performance
Performance Measure (KPI) Target Actual Actual Estimated Indicator
1 Activity Objective: Provide an effective and efficient road transportation network
#of centerline miles of asphalt overlay 5 5.17 4.72 10.01 �
projects completed per year
City Council Goal: Sustainable Environment
3 Activity Objective: Replace City-owned high-pressure sodium street lights with more energy-
efficient, longer lifespan LED lights.
o r��% of City-owned LED lights increase 50% 50% 52% L
� � ,
,�,- DID YOU KNOW?
Studies show that for every $1 spent on street pavement preventive maintenance projects, it would
cost $4 to $5 more if those preventive maintenance projects were delayed and more extensive
pavement rehabilitation is needed at a later time.
Winter Season 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021
Number of Storms 15 12 25 26 22 17
Total Seasonal Snowfall 34.18 27.10 38.20 55.20 36.20 59.30
(inches)
Type of Season Strong EN Weak LN Weak LN Weak EN Neutral Moderate
LN
Salt Used for Deicing 3,242 3,474 5,749 5,401 5,135 3,990
-104-
PU BLIC WORKS
Mission & Services
Sewer Maintenance provides for a safe and clean municipal environment by inspecting, cleaning and
repairing Dubuque's sanitary and storm water sewers. Dubuque's sanitary sewer system 309 miles of
gravity-flow pipe and 7,642 manholes. Department workers also inspect, clean and repair Dubuque's
stormwater sewer system, which consists of 152 miles of pipe, 6,301 catch basins, and 1,997 manholes.
Sewer Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $846,151 $1,052,707 $1,000,423
Resources $846,151 $1,052,707 $1,000,423
Sewer Maintenance Position Summary
FY 2023
Foreman-Sanitary 0.92
Foreman-Storm 0.82
Equipment Operator I -Sanitary 2.97
Equipment Operator I -Storm 1.12
Equipment Operator II -Sanitary 0.87
Equipment Operator II -Storm 0.10
Utility Worker-Sanitary 0.30
Total FT Equivalent Employees 7.10
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 Performance
Actual Actual Estimated Indicator
� Activity Objective: Reduce the number of sanitary sewer basement back-ups and non-basement
sanitary sewer overflows attributed to compromised City sewer lines.
#of miles of sanitary sewer pipe cleaned �5 42.2 99.19 92.93 �
or inspected
#of City sewer problems responded to (# 0 (50) 15 (76) 7 (53) 8 (61) �
of private sewer problems responded to)
total sanitary sewer pipe treated for 10,000 12,643 13,218 14,914 �
intrusive root control (feet)
City Council Goal: Financially Responsible, High Performance Organization
Activity Objective: Ensure contractors' and developers' compliance with City specifications by
2 completing post-construction inspection of new or repaired sanitary and storm sewer infrastructure
using City Media Service technology
Total sewer pipe inspection footage using 35,000 22,067 42,844 48,000 �
CMS equipment
-105-
PU BLIC WORKS
Riverfront Maintenance and Operations
Mission & Services
Riverfront Maintenance and Operations provides for the Public Works Department's maintenance of
riverfront shoreline, two public boat ramps, accessible and aesthetically-attractive municipal waterfront
areas, Dubuque's flood control system, and maintenance forAmerican Trust River's Edge Plaza, the
Alliant Energy Amphitheater, the Mississippi Riverwalk, the Port of Dubuque's parking lots, the Riverwalk
boat-mooring quay, the PorYs shoreline, and other City-owned infrastructure in the Port of Dubuque.
Lighting, sweeping, watering, landscaping, mowing, snow clearing, and other maintenance along
Dubuque's entire riverfront are also provided as needed and required.
Riverfront Maintenance and Operations Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $327,233 $447,717 $510,387
Resources $4,038 $15,605 $12,969
Riverfront Maintenance and Operations Position Summary
FY 2023
Foreman 0.08
Field Supervisor- Floodwall 0.10
Equipment Operator I 0.10
Equipment Operator I 0.73
Equipment Operator II - Riverfront 0.10
Equipment Operator II - Floodwall 0.12
Laborer- Riverfront 0.08
Laborer- Floodwall 0.10
Laborer- POD 0.45
Traffic Signal Technician 0.01
Total FT Equivalent Employees 1.87
-106-
PU BLIC WORKS
Vehicle Maintenance
Mission & Services
Vehicle Maintenance maintains and repairs the City's fleet of 584 trucks, buses, heavy equipment,
automobiles, and other machinery. Machinery, vehicles, and equipment maintained include the major
fleets belonging to the Public Works, Police, Fire, and Water departments, along with the buses of The
Jule public transit system.
Vehicle Maintenance Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $ 1,842,182 $ 2,080,475 $ 2,235,603
Resources $ 1,958,030 $ 2,082,375 $ 1,957,267
Vehicle Maintenance Position Summary
FY 2023
Equipment Maintenance Supervisor 1.00
Lead Mechanic 2.00
Mechanic 7.00
Stock Clerk 1.00
InventoryAccounting Clerk 1.00
Custodian I 0.15
Total FT Equivalent Employees 12.15
Performance Measures
City Council Goal: Financially Responsible, High-Performance Organization
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 Performance
Actual Actual Estimated Indicator
� Activity Objective: Ensure City vehicles and heavy equipment are always ready to provide timely
service to the public in a cost-effective manner
#of City-owned vehicles with extended
life expectancy of at least one year due to N/A 9 9 10 N/A
annual inspection
-107-
PU BLIC WORKS
Solid Waste Resource Management
Mission & Services
The Solid Waste Resource Management Activity provides City curbside collection services that reduce
public health risks and improve community livability, while seeking to optimize materials' diversion away
from the landfill. The Public Works Department provides equitable refuse collection and disposal service
to over 20,000 residential and small business customers through the City's Pay-As-You Throw (PAYT)
program. Other responsibilities include: monitoring City compliance with all collection-related
environmental and safety regulations, facilitating community aesthetic improvements, providing for
efficient collection of recyclable materials, large item collection, curbside collection of yard debris
materials (grass, leaves and brush), food scraps, and compostable paper.
Resource Management Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $4,209,958 $4,352,692 $5,148,917
Resources $4,391,424 $4,646,667 $5,690,986
Resource Management Position Summary
FY 2023
Resource Management Coordinator 1.00
Lead Sanitation Driver 1.00
Sanitation Driver 18.00
Custodial I 0.08
Seasonal Sanitation Driver 0.08
Total FT Equivalent Employees 20.16
Performance Measures
City Council Goal: Sustainable Environment
Performance Measure(KPI) Target FY 2019 FY 2020 FY 2021 Performance
Actual Actual Estimated Indicator
� Activity Objective: Increase overall waste diversion rate of City collection materials by 1% per capita
per day.
% change in refuse as the total municipal o �
materials collected curbside per capita per Annually N/A 9.9°/o (4.1)°/o � �
day
% change in recycling as the total �
municipal materials collected curbside per Maintain N/A (3.0)% 0.9% � �
capita per day
% change in yard waste and food scraps o �
as the total municipal materials collected Annua�lly N/A (13.5)% 3.7% � �
curbside per capita per day
2 Activity Objective: Increase expanded use of City-owned wheeled collection carts.
% of service-provided households >g0% 17.0% 21.0% 25.0% ���
subscribe to a refuse-wheeled cart
Total municipal waste tonnages collected curbside increased 5.34% from FY2020 to FY2021.
-108-
Recommended Operating Revenue Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
670 43110 INVF.STMENT 6ARNiNGS 27,158 14,295 10,000 14,295
43 USE OF MONEY AND PROPERTY-Total 27,158 14,295 10,000 14,295
670 44175 FEDERAL STIMULUS GRANTS 0 0 0 582,698
44 INTERGOVERMENTAL -Total � 0 0 i 0 582,698
940 45701 STATEGRANTS 0 1,470 0 1,470
45 STATE GRANTS -Total � 0 1,470 0 1,470
810 46105 FUEL SALES,COLTNTY 57,788 22,218 57,788 22,218
46 LOCAL GRANT AND REIMBURSE-Total 57,788 22,218 57,788 22,218
670 51215 LATF,PAYMF,NT PF.NALTY 41,138 1,885 41,162 1,878
610 51250 SEWER TV SERVICE CHARGES 0 4,762 1,500 4,762
670 51605 SOLID WASTE MONTHLY FEE 3,363,425 3,067,771 3,444,696 3,551,154
670 51606 SOLID WASTE VACANT CREDIT (46,762) (40,557) (46,762) (40,557)
670 51610 TIPPER CARTS 683,959 875,245 766,615 1,020,799
670 51615 EXTRA/OVERSIZE CAN SUBSCR 58,842 49,689 58,842 49,689
670 51620 REFUSE SINGLE USE REFUSE 109,486 122,875 109,486 122,875
670 51630 YARD WASTE STICKER ANNUAL 23,954 26,412 23,954 26,412
670 51635 YARD WASTE SINGLE USE STI 99,442 102,916 99,442 102,916
670 51640 YARD WASTE BRUSH T1E SALE 2,205 2,131 2,205 2,131
670 51641 SUBSCRIPTION RECYCLING 6,196 6,543 6,196 6,543
670 51642 FOOD SCRAP 10,647 9,131 10,647 9,131
940 51644 GAS SALES 0 0 0 70,000
670 51645 LEAF RAKE OUT FEES 5,915 7,205 5,915 7,205
670 51650 LARGE ITEM PiCKUP FEES 58,982 78,408 58,982 78,408
940 51660 SOLID WASTE AGENCY PMT 0 0 4,700,138 6,170,419
670 51665 RECYCABLE SALES 762 10,941 762 96,000
100 51910 STATE HIGHWAY MAINT 27,972 22,896 3,748 14,098
100 51956 PAVILION FEES 5,263 4,038 6,860 5,969
250 51975 SALE OF SALT 211,083 0 0 0
680 51975 SALE OF SALT 266,914 120,416 88,755 97,665
680 51976 SALT HANDLING FEE 44,693 0 9,060 9,240
680 51977 SALT STORAGE FEE 35,146 4,773 6,637 6,000
670 54647 ROW VIOLATION-COLLECT. 646 1,092 646 1,092
51 CHARGES FOR SERVICES -Total 5,009,907 4,478,571 9,399,486 ll,413,829
670 53102 PRIVATE PARTICIPANT 0 87 0 0
100 53201 REFUNDS 0 455 0 0
250 53201 REFLTNDS 0 134 0 0
610 53201 REFLTNDS 0 3,803 0 0
670 53201 REFLTNDS 2,287 0 2,287 0
810 53204 IOWA FUEL TAX REFLTND 55,493 26,818 55,493 26,818
810 53530 SPECIALIZED SERVICES 1,091,041 1,168,278 1,224,924 1,168,278
810 53570 FUEL/PARTS INTERNAL SVC 793,181 736,442 741,491 736,442
100 53605 MISCELLANEOUS REVENUE 591 630 591 630
250 53610 INSURANCE CLAIMS 0 395 0 0
100 53615 DAMAGE CLAIMS 15,152 18,851 18,400 14,309
100 53620 REIMBURSEMENTS-GENERAL 9,382 32,738 9,410 12,412
-109-
Recommended Operating Revenue Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
250 53620 REIMBURSEMENTS-GENERAL 5,686 61,858 13,848 16,504
610 53620 REIMBURSEMENTS-GENERAL 768 2,637 768 0
620 53620 REIMBURSEMENTS-GENERAL 60 0 60 0
670 53620 REIMBURSEMENTS-GENERAL 525 8,097 525 8,097
810 53620 REIMBURSEMENTS-GENERAL 50 763 0 0
940 53620 REIMBURSEMENTS-GENERAL 1,000 121 0 121
670 53630 SALES TAX COLLECTION 7,206 6,702 7,207 7,220
53 MISCELLANEOUS -Total 1,982,424 2,068,808 2,075,004 1,990,831
250 54106 EQUIPMF,NT SALF,S 0 41,000 0 0
100 54109 SALVAGE SALES 584 348 444 355
610 54109 SALVAGE SALES 1,293 1,959 1,293 1,959
810 54109 SALVAGE SALES 2,679 3,511 2,679 3,511
100 54110 SALE OF SIGNS AND MARKING 443 350 362 350
400 54210 GO BOND PROCEEDS 0 406,346 0 0
400 54220 BOND DiSCOLJNT 0 16,765 0 0
54 OTHER FINANCING SOURCES -Total 4,998 470,279 4,778 6,175
670 59100 FR G6NRRAL 0 40,557 43,860 43,000
400 59250 FR ROAD USE TAX 35,474 36,207 38,406 39,415
400 59300 FR STREET CONSTRUCTION 85,052 83,029 83,046 31,276
400 59350 FR SALES TAX CONSTRUCTION 13,890 12,829 13,173 12,959
59 TRANSFER IN AND INTERNAL -Total 134,416 172,622 178,485 126,650
PUBLIC WORKS -Total 7,216,692 7,228,264 11,725,541 14,158,166
-110-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEF.S 597,022 620,788 695,267 775,067
250 61010 FULL-TIME EMPLOYEES 1,290,635 1,302,012 1,657,401 1,678,291
610 61010 FULL-TIME EMPLOYEES 304,762 274,537 290,661 300,195
620 61010 FULL-TIME EMPLOYEES 108,891 91,084 120,358 124,961
630 61010 FULL-TIME EMPLOYEES 5,002 2,091
670 61010 FULL-TIME EMPLOYEES 1,110,119 1,096,672 1,172,906 1,213,316
810 61010 FULL-TiME EMPLOYEES 606,787 616,239 716,152 744,471
940 61010 FULL-TIME EMPLOYEES 569,973 601,720 682,936 701,888
100 61020 PART-TIME EMPLOYEES 6,487 26,314
250 61020 PART-T1ME EMPLOYEES 17,545 19,827 18,789 19,400
670 61020 PART-TIME EMPLOYEES 2,619 3,027 3,956 4,084
810 61020 PART-TIME EMPLOYEES 6,023 6,679 7,417 7,658
100 61030 SEASONAL EMPLOYEES 19,047 974 37,452 20,922
250 61030 SEASONAL EMPLOYEES 2,040 719 8,915 8,913
610 61030 SEASONAL EMPLOYEES 79
620 61030 SEASONAL EMPLOYEES 56
630 61030 SEASONAL EMPLOYEES 821
670 61030 SEASONAL EMPLOYEES 9,309 3,114 22,061 2,719
940 61030 SEASONAL EMPLOYEES 1,146 - 24,696 25,494
100 61050 OVERTIME PAY 53,310 31,284 35,241 35,241
250 61050 OVERTIME PAY 134,739 181,547 156,000 156,000
610 61050 OVERTIME PAY 10,529 4,353 10,250 L0,250
620 61050 OVERTIME PAY 2,347 1,223 2,050 2,050
630 61050 OVERTIME PAY 40
670 61050 OVERTIME PAY 24,207 28,418 21,400 21,400
810 61050 OVERTIME PAY 45,235 45,901 28,250 28,250
940 61050 OVERTIME PAY 74,793 32,970 71,200 71,200
100 61070 HOLIDAY PAY 114 3,056
100 61071 HOLIDAY PAY-OVERTIME 3,831 1,846 4,100 4,100
250 61071 HOLIDAY PAY-OVERTIME 23,354 37,288 13,050 22,362
610 61071 HOLIDAY PAY-OVERTIME 334 750 1,900
620 61071 HOLIDAY PAY-OVERTIME 349 35 479
670 61071 HOLIDAY PAY-OVERTIME 23,806 28,418 19,700 33,034
810 61071 HOLIDAY PAY-OVERTIME 3,2ll 3,832 3,000 7,232
940 61071 HOLIDAY PAY-OVERTIME 13,731 15,074 16,500 23,540
100 61081 COVIDI9 SCHOOL/DAYCARE CL 1,438
250 61081 COVIDI9 SCHOOL/DAYCARE CL 736
940 61081 COVIDI9 SCHOOL/DAYCARE CL 228
250 61083 COVIDI9 EMP NON-WORK 14,550
610 61083 COVIDI9 EMP NON-WORK 849
620 61083 COVIDI9 EMP NON-WORK 228
670 61083 COV1D19 EMP NON-WORK 1,868
810 61083 COVIDI9 EMP NON-WORK 684
940 61083 COVIDI9 EMP NON-WORK 3,860
250 61085 SELF QUARANTINE HEALTH 2,081 8,189
-111-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
610 61085 SELF QUARANTINE HEALTH 1,873
670 61085 SELF QUARANTINE HEALTH 12,648
810 61085 SELF QUARANTINE HEALTH - 6,198 - -
940 61085 SELF QUARANTINE HEALTH - 2,283 - -
100 61091 SICK LEAVE PAYOFF 15,793 14,262 435 4,362
250 61091 SICK LEAVE PAYOFF 12,611 11,503 3,309 5,127
610 61091 SICK LEAVE PAYOFF 686
620 61091 SICK LEAVE PAYOFF 5,789 5,789 5,784 4,460
670 61091 SICK LEAVE PAYOFF 8,767 11,653 14,332 12,327
810 61091 S1CK LEAVE PAYOFF 716
940 61091 SICK LEAVE PAYOFF 2,945 4,107 1,881 1,696
250 61092 VACATION PAYOFF 1,271 2,387
610 61092 VACATION PAYOFF 8,298
670 61092 VACATION PAYOFF 3,414 9,514
810 61092 VACATION PAYOFF 326
940 61092 VACATION PAYOFF 683
670 61095 PARENTAL LEAVE 2,359
100 61096 50%SICK LEAVE PAYOUT 3,294 4,079 4,140 4,079
250 61096 50%SICK LEAVE PAYOUT 1,301 1,632 1,301 1,632
100 61310 IPERS 63,127 61,730 72,885 82,883
250 61310 IPERS 140,107 146,213 175,027 176,665
610 61310 IPERS 29,968 26,366 28,476 29,377
620 61310 IPERS 10,555 8,717 11,557 11,991
630 61310 IPERS 472 201
670 61310 IPERS ll0,097 110,358 117,058 120,411
810 61310 IPERS 62,487 64,083 71,255 73,952
940 61310 IPERS 62,539 61,553 75,075 79,282
100 61320 SOCIAL SECURITY 51,511 48,938 60,041 67,822
250 61320 SOCIAL SECURITY 107,568 112,712 142,098 144,402
610 61320 SOCIAL SECURITY 23,192 20,059 23,076 23,807
620 61320 SOCIAL SECURITY 8,398 7,049 9,808 10,058
630 61320 SOCIAL SECURITY 419 152
670 61320 SOCIAL SECURITY 86,172 86,452 95,572 99,496
810 61320 SOCIAL SECURITY 48,490 49,447 57,743 59,930
940 61320 SOCIAL SECURITY 48,646 47,364 60,984 64,567
100 61410 HEALTH INSURANCE 96,248 150,258 133,581 148,059
250 61410 HEALTH INSURANCE 295,894 350,336 376,689 382,997
610 61410 HEALTH INSURANCE 65,106 63,345 65,941 67,919
620 61410 HEALTH INSURANCE 21,110 25,072 26,584 27,382
630 61410 HEALTH INSURANCE 1,587 633
670 61410 HEALTH INSURANCE 216,719 258,216 260,639 275,977
810 61410 HEALTH 1NSURANCE 130,032 147,552 156,384 161,076
940 61410 HEALTH INSURANCE 119,189 135,262 143,354 164,561
100 61415 WORKMENS'COMPENSATION 16,031 16,350 15,273 13,548
250 61415 WORKMENS'COMPENSATION 126,541 136,323 115,111 112,397
-112-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
610 61415 WORKMENS'COMPENSATION 7,924 8,206 6,306 7,594
620 61415 WORKMENS'COMPENSATION 2,597 2,661 2,557 3,107
670 61415 WORKMENS'COMPENSATION 102,426 105,752 98,732 116,942
810 61415 WORKMENS'COMPENSATION 17,953 18,800 16,280 17,476
940 61415 WORKMENS'COMPENSATION 64,574 69,484 60,662 72,054
100 61416 LIFE INSURANCE 488 493 602 561
250 61416 LIFEiNSURANCE 920 948 1,597 1,318
610 61416 LIFE INSURANCE 209 191 284 234
620 61416 LIFE INSURANCE 81 71 ll 6 96
630 61416 L1FE 1NSURANCE 4 2
670 61416 LIFEINSURANCE 802 802 1,105 951
810 61416 LIFE INSURANCE 454 470 660 552
940 61416 LIFE INSURANCE 408 444 614 610
670 61417 LTNEMPLOYMENT INSURANCE 647
100 61640 SAFETY EQUiPMENT 1,143 697 1,097 1,097
250 61640 SAFETY EQUIPMENT 7,486 3,642 3,408 3,408
610 61640 SAFETY EQUIPMENT 2,713 1,588 1,003 1,003
620 61640 SAFETY EQUIPMENT 492 341 334 334
670 61640 SAFETY EQUIPMENT 4,ll2 3,338 3,018 3,018
810 61640 SAFETY EQUIPMENT 2,212 2,131 1,604 1,604
940 61640 SAFETY EQUIPMENT 4,395 5,702 4,540 4,540
810 61645 TOOL ALLOWANCE 1,800 1,600 1,800 1,800
940 61645 TOOL ALLOWANCE 200 200 200 200
100 61650 MEAL ALLOWANCE 846 120 846 120
250 61650 MEAL ALLOWANCE 3,234 4,116 3,234 4,ll6
610 61650 MEAL ALLOWANCE 126 30 126 30
620 61650 MEAL ALLOWANCE 54 42 54 42
670 61650 MEAL ALLOWANCE - 6 - 6
810 61650 MEAL ALLOWANCE 1,536 1,416 1,536 1,416
940 61650 MEAL ALLOWANCE 1,026 408 1,026 408
250 61651 MEALS NO OVERNIGHT 50
610 61651 MEALS NO OVERNIGHT 12
620 61651 MEALS NO OVERNIGHT 8
940 61651 MEALS NO OVERNIGHT 24
250 61660 EMPLOYEE PHYSICALS 1,516 - 1,516 -
610 61660 EMPLOYEE PHYSICALS 604 274 604 274
620 61660 EMPLOYEE PHYSICALS 252 - 252 -
670 61660 EMPLOYEE PHYSICALS 105 167 105 167
810 61660 EMPLOYEE PHYSICALS 42 808 42 808
940 61660 EMPLOYEE PHYSICALS 366 412 366 412
100 61680 EMPLOYEE MOVING EXPENSE 6,600 900
61-WAGES AND BENEFITS 7,349,030 7,518,829 8,382,724 8,752,327
100 62010 OFFICE SUPPLIES 2,476 2,598 2,476 2,598
250 62010 OFFICE SUPPLIES 5 114 - 114
610 62010 OFFICE SUPPLIES 130 44 133 44
-113-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
620 62010 OFFICE SUPPLIES 22 22
670 62010 OFFICE SUPPLIES 50 140 50 140
810 62010 OFFICE SUPPLIES 473 628 473 628
940 62010 OFFICE SUPPLIES 2,191 1,872 2,304 1,872
100 62011 LTNIFORM PURCHASES 912 1,440 912 1,441
250 62011 LTNIFORM PURCHASES 5,268 8,755 5,268 5,268
610 62011 LTNIFORM PURCHASES 776 1,185 776 1,185
620 620ll LTNIFORM PURCHASES 321 916 321 916
670 620ll iJNIFORM PURCHASES 2,334 4,850 2,351 4,851
810 62011 UNIFORM PURCHASES 517 431 431
940 62011 UNIFORMPURCHASES 1,068 1,122 1,068 1,122
810 62013 UNIFORM MAINTENANCE 1,634 4,290 3,580 4,290
940 62013 LTNIFORM MAINTENANCE 734 312 734 312
100 62030 POSTAGE AND SHIPPING 832 1,367 865 1,395
250 62030 POSTAGE AND SHIPPING 245 255
670 62030 POSTAGE AND SHIPPING 36 230 36 236
810 62030 POSTAGE AND SHIPPING 1 9 10
940 62030 POSTAGE AND SHIPPING 693 1,044 707 1,065
100 62033 HAND TOOLS/EQUIPMENT 30 29 30 30
250 62033 HAND TOOLS/EQUIPMENT 4,208 5,569 4,371 5,681
610 62033 HAND TOOLS/EQUIPMENT 1,931 1,390 1,200 1,418
620 62033 HAND TOOLS/EQUIPMENT 641 377 666 384
670 62033 HAND TOOLS/EQUTPMENT 37 38
810 62033 HAND TOOLS/EQUIPMENT 2,534 3,500
940 62033 HAND TOOLS/EQUIPMENT 3,445 10,522 3,514 20,732
100 62034 REPAIRPARTS/SUPPLIES 14,086 4,140 14,655 10,915
250 62034 REPAIR PARTS/SUPPLIES 18,291 13,870 20,132 40,445
610 62034 REPAIR PARTS/SUPPLIES 32,551 15,205 26,586 15,509
620 62034 REPAIR PARTS/SUPPLIES 7,577 12,553 7,884 12,804
670 62034 REPAIR PARTS/SUPPLIES 845 796 861 812
810 62034 REPAIRPARTS/SUPPLIES 718 l,lll 868 1,134
940 62034 REPAIR PARTS/SUPPLIES 34,365 19,320 98,556 23,567
250 62036 CONSTRUCTION SUPPLIES 46,322 58,867 48,193 60,044
810 62050 OFFICE EQUIPMENT MA1NT 522 532
100 62061 DP EQUIP.MAINT CONTRACTS 6,558 10,241 10,241 9,568
810 62061 DP EQUIP.MAINT CONTRACTS 3,378 5,276 5,276 4,929
250 62062 JANITORIAL SUPPLIES 6,181 5,632 6,430 5,745
670 62062 JANITORIAL SUPPLIES 1,166 1,063 1,190 1,084
810 62062 JANITORIAL SUPPLIES 2,216 2,019 2,880 2,059
940 62062 JANITORIAL SUPPLIES 953 643 972 656
250 62063 SAFETY RELATED SUPPLIES 3,145
940 62063 SAFETY RELATED SUPPLIES 290 296
100 62064 ELECTRICAL SUPPLIES 1,668 1,201 1,735 1,225
250 62064 ELECTRICAL SUPPLIES 164 1,982 171 2,021
670 62064 ELECTRICAL SUPPLIES 31 374 32 381
-114-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
810 62064 ELECTRICAL SUPPLIES 59 710 60 725
940 62064 ELECTRICAL SUPPLIES 218 222
100 62090 PRINTING&BINDING 18 200 19 ll2
250 62090 PRINTING&BINDING 2,442 956 2,541 2,491
670 62090 PRINTING&BINDING 20,517 20,991 20,927 20,927
810 62090 PRINTING&BINDING 288
940 62090 PRINTING&BINDING 257 170 312 262
100 62110 COPYING/REPRODUCTION 1,370 1,349 1,370 1,349
250 62110 COPYING/REPRODUCTION
610 62110 COPYING/REPRODUCTION
670 62110 COPYING/REPRODUCTION 153 37 153 37
810 62110 COPYING/REPRODUCTION 149 162 149 162
940 62]LO COPYING/REPRODUCTION 1,455 833 1,455 833
100 62130 LEGAL NOTICES&ADS 281 172
250 62130 LEGAL NOTICES&ADS 2,419 471 2,419 366
610 62130 LEGAL NOTICES&ADS 252 252
620 62130 LEGAL NOTICES&ADS 46
670 62130 LEGAL NOTICES&ADS 3,284 1,896 3,284 1,271
810 62130 LEGAL NOTICES&ADS 1,135 581 5,300 581
940 62130 LEGAL NOTICES&ADS 1,767 823 1,767 823
670 62140 PROMOTION 10,126 5,573 14,452 14,452
940 62140 PROMOTION 5,566 29,140 66,580 18,580
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 2,146 1,293 2,232 1,319
670 62170 SUBSCRIPTIONS-BOOKS-MAPS 14 14
940 62170 SUBSCRIPTIONS-BOOKS-MAPS 32 33
100 62190 DUES&MEMBERSHIPS 1,893 1,451 1,969 1,480
250 62190 DUES&MEMBERSHIPS 416 430 1,061 439
670 62190 DUES&MEMBERSHIPS 223 293 227 299
810 62190 DUES&MEMBERSHIPS 202 208 206 212
940 62190 DUES&MEMBERSHIPS 4,754 3,549 4,535 3,603
100 62204 REFLTNDS 75 75 75
610 62204 REFLTNDS 500 1,000 500
670 62204 REFiJNDS 2,676 2,294 2,676 2,294
940 62204 REFUNDS 66 168 66 168
100 62206 PROPERTYINSURANCE 6,659 2,169 1,596 5,872
250 62206 PROPERTY INSURANCE 19,201 16,643 32,800 20,336
670 62206 PROPERTY INSURANCE 1,423 1,563 1,694 1,856
810 62206 PROPERTY INSURANCE 3,578 3,168 3,433 3,761
940 62206 PROPERTY iNSURANCE 75,801 49,097 52,189 87,817
100 62208 GENERAL LIABILITY INSURAN 13,432 13,170 13,887 19,601
250 62208 GENERAL LIABILITY INSURAN 33,580 32,946 34,739 49,031
610 62208 GENERAL LIABILITY INSURAN 7,743 7,594 8,007 ll,301
620 62208 GENERAL LIABILITY INSURAN 9,380 9,185 9,685 13,670
670 62208 GENERAL LIABILITY INSURAN 20,322 19,920 21,005 29,648
810 62208 GENERAL LIABILITY INSURAN 13,026 13,031 13,728 3,040
-115-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
940 62208 GENERALLIABILITYINSURAN 34,214 35,410 37,184 44,192
670 62210 SALES TAX 7,219 6,771 7,219 7,220
940 62210 SALES TAX 65,004 92,379 65,004 92,379
940 62211 PROPERTY TAX 2,264 - 2,309 -
100 62310 TRAVEL-CONFERENCES 8,417 1,219 22,200 22,200
250 62310 TRAVEL-CONFERENCES 829
670 62310 TRAVEL-CONFERENCES 870 6,900 2,250
810 62310 TRAVEL-CONFERENCES 367 926 3,840 3,840
940 62310 TRAVF,L-CONFERENCES 2,613 (504) 9,470 10,970
100 62320 TRAVEL-CITY BUSINESS 198 286 286
250 62320 TRAVEL-CITY BUSINESS 145
670 62320 TRAVEL-CITY BUSINESS 256 - 373 373
810 62320 TRAVEL-CITY BUSINESS 1,186 1,186
940 62320 TRAVEL-CITY BUSINESS 4,162 11 3,828 3,828
100 62340 MTLEAGE/LOCAL TRANSP 245 220 307 307
940 62340 MILEAGE/LOCAL TRANSP 1,024 794 3,036 3,036
100 62360 EDUCATION&TRAINING 3,928 1,910 5,952 5,952
250 62360 EDUCATION&TRAINING 7,409 2,2ll 10,727 41,327
610 62360 EDUCATION&TRAINING 4,507 437 8,000 8,000
620 62360 EDUCATION&TRAINING 190 295 300 300
670 62360 EDUCATION&TRAINING 21 595 1,200 1,200
810 62360 EDUCATION&TRAINING 628 1,835 7,500 7,500
940 62360 EDUCATION&TRAiNING 5,473 2,200 13,810 23,110
940 62363 GREEN VISION-EDUC/TRAIN 46,810 33,229 12,000 12,000
100 624ll UTILITY EXP-ELECTRICITY 57,350 20,889 52,057 57,558
250 62411 UTILITY EXP-ELECTRICITY 64,414 55,008 71,017 54,245
620 62411 UTILITY EXP-ELECTRICITY 2,853 1,996 3,146 1,818
670 62411 UTILITY EXP-ELECTRICITY 11,153 9,610 11,711 9,321
810 62411 UTILITY EXP-ELECTRICITY 21,191 18,259 23,363 17,711
940 62411 UTILITY EXP-ELECTRICITY 24,354 26,069 25,571 23,510
250 62412 UTILITY EXP-GAS 28,593 18,435 28,593 27,287
670 62412 UTILITY EXP-GAS 3,442 1,633 3,442 2,605
810 62412 UTILITY EXP-GAS 6,540 3,102 6,540 4,950
940 62412 UTILITY EXP-GAS 8,ll2 10,873 8,ll2 14,304
100 62415 UTILITY EXPENSE STORMWATR - 1,234 - 1,338
250 62415 UTILITY EXPENSE STORMWATR 963 1,543 1,050 1,674
670 62415 UTILITY EXPENSE STORMWATR - 109 - 118
810 62415 UTILITY EXPENSE STORMWATR 207 224
940 62415 UTILITY EXPENSE STORMWATR 6,800 6,822 7,264 7,399
100 62419 UTILITY EXP-ELEC ST LTNG 32,674 30,184 34,280 30,921
250 62419 UTILITY EXP-ELEC ST LTNG 815,124 743,646 835,020 760,221
100 62421 TELEPHONE 5,933 6,794 6,804 6,795
250 62421 TELEPHONE 2,468 2,453 2,467 2,453
610 62421 TELEPHONE 172 159 172 159
670 62421 TELEPHONE 1,783 1,867 1,783 1,867
-116-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
810 62421 TELEPHONE 1,648 2,284 1,648 2,284
940 62421 TELEPHONE 2,519 4,184 2,519 3,470
100 62424 RADIO/PAGERFEE 2,842 2,174 3,172 2,304
250 62424 RADIO/PAGERFEE 12,816 10,120 14,360 10,727
610 62424 RADIO/PAGER FEE 1,895 1,449 2,128 1,536
620 62424 RADIO/PAGER FEE 947 725 1,064 768
670 62424 RADIO/PAGER FEE 5,368 4,107 5,691 4,353
810 62424 RADIO/PAGER FEE 947 725 1,064 768
940 62424 RADIO/PAGER FEE 4,132 3,114 4,643 3,300
100 62431 PROPERTY MAINTENANCE 11,497 1,524 5,000 3,595
250 62431 PROPERTY MAINTENANCE 31,595 38,654 74,405 38,653
670 62431 PROPERTY MAINTENANCE 5,428 6,459 13,266 6,459
810 62431 PROPERTY MAINTENANCE 18,650 25,597 25,206 25,597
940 62431 PROPERTY MAINTENANCE 74,747 147,137 83,974 99,980
250 62434 HVAC MAINTENANCE 11,608 9,505 11,608 9,505
670 62434 HVAC MAINTENANCE 1,449 1,519 1,449 1,519
810 62434 HVAC MAINTENANCE 2,079 2,887 2,079 2,887
940 62434 HVAC MAINTENANCE 508 508
250 62435 ELEVATOR MAINTENANCE 856 856 856 856
670 62435 ELEVATOR MAINTENANCE 162 162 162 162
810 62435 ELEVATOR MAINTENANCE 238 307 238 307
100 62436 RENTAL OF SPACE 660 660 660 660
940 62436 RENTAL OF SPACE 3,877 1,950 3,877
100 62437 BARRICADE RENTAL 505 450
250 62437 BARRICADE RENTAL 6,332 6,332 6,332
610 62437 BARRICADE RENTAL 520 520
250 62438 FIRE SUPPRESSION 2,892 1,634 2,892 1,634
670 62438 FIRE SUPPRESSION 546 241 546 241
810 62438 FIRE SUPPRESSION 1,037 459 1,037 459
100 62511 FUEL,MOTOR VEHICLE 12,079 9,390 11,082 12,190
250 62511 FUEL,MOTOR VEHICLE 118,303 130,090 113,561 124,917
610 625ll FUEL,MOTOR VEHICLE 13,564 11,793 9,010 9,911
620 625ll FUEL,MOTOR VEHICLE 3,938 3,167 14,948 16,443
670 625ll FUEL,MOTOR VEHICLE 107,998 105,359 85,590 89,869
810 625ll FUEL,MOTOR VEHICLE 2,865 2,102 3,227 3,550
940 62511 FUEL,MOTOR VEHICLE 2,239 2,438 2,215 2,436
100 62512 FUEL,OFF ROAD VEHICLE 601 - 60 L -
810 62512 FUEL,OFF ROAD VEHICLE 371 352 371 352
940 62512 FUEL,OFF ROAD VEHICLE 116,738 106,587 116,738 106,587
100 62521 MOTOR VEHICLE MAINT. 16,008 18,075 16,605 15,710
250 62521 MOTOR VEHICLE MAINT. 106,222 123,545 110,008 126,016
610 62521 MOTOR VEHICLE MA1NT. 33,094 21,959 34,430 22,399
620 62521 MOTOR VEHICLE MAINT. 7,497 4,339 7,800 4,426
670 62521 MOTOR VEHICLE MAINT. 205,855 237,069 209,972 241,811
810 62521 MOTOR VEHICLE MAINT. 4,387 5,408 4,565 5,516
-117-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
940 62521 MOTOR VEHICLE MAINT. 5,981 2,595 6,101 2,647
250 62522 VEHICLE MA1NT.,ACCIDENT 1,816 4,031 1,949
670 62522 VEHICLE MAINT.,ACCIDENT - 17,054 - 5,688
100 62528 MOTOR VEH.MAINT.OUTSOUR 10,773 6,881 6,086 6,086
250 62528 MOTOR VEH.MAINT.OUTSOUR 52,237 42,756 42,275 42,275
610 62528 MOTOR VEH.MAINT.OUTSOUR 11,717 3,784 1,909 1,909
620 62528 MOTOR VEH.MAINT.OUTSOUR 2,073 1,164 922 922
670 62528 MOTOR VEH.MAINT.OUTSOUR 110,199 57,408 53,979 53,979
810 62528 MOTOR VEH.MAINT.OUTSOUR 380 1,366 279 279
940 62528 MOTOR VEH.MA1NT.OUTSOUR 9,107 7,127 6,035 6,035
620 62608 MAINSTREAM VOUCHERS HAP - 74 - -
100 62611 MACH/EQUIP MAINTENANCE 35,269 6,069 25,756 17,684
250 62611 MACH/EQUIP MAINTENANCE 399,252 513,049 399,252 513,049
610 62611 MACH/EQUIP MAINTENANCE 2,696 3,428 2,696 3,428
620 62611 MACH/EQUTP MAINTENANCE 3,905 1,104 3,905 1,104
810 626ll MACH/EQUIP MAINTENANCE 20,879 43,838 20,879 43,838
940 626ll MACH/EQUIP MAINTENANCE 197,137 168,832 197,137 168,832
100 62614 EQU1P MAINT CONTRACT 3,343 4,168 3,343 4,168
250 62614 EQUIP MAINT CONTRACT 10,956 13,287 10,956 13,288
610 62614 EQUIP MAINT CONTRACT 590 1,172 590 1,172
620 62614 EQUIP MAINT CONTRACT 295 586 295 586
670 62614 EQUIP MAINT CONTRACT 1,888 3,745 1,887 3,745
680 62614 EQUIP MAINT CONTRACT 940 1,634 940 1,634
810 62614 EQUIP MAINT CONTRACT 403 1,279 403 1,279
940 62614 EQUIP MAINT CONTRACT 7,674 9,278 7,674 9,278
100 62615 MACH/EQUIP MA1NT.OUTSOUR 17,053 17,887 17,053 17,887
250 62615 MACH/EQUIP MAINT.OUTSOUR 30,679 53,938 30,679 27,490
610 62615 MACH/EQUIP MAINT.OUTSOUR 8,784 7,431 8,784 7,431
620 62615 MACH/EQUIP MAINT.OUTSOUR 4,096 40 3,738 40
810 62615 MACH/EQUIP MAINT.OUTSOUR 601 686 601 686
940 62615 MACH/EQUTP MAINT.OUTSOUR 42,523 28,194 42,523 35,253
100 62616 TRAFFIC&ST LT COMPONENT 43,251 46,075 43,251 46,075
250 62616 TRAFFIC&ST LT COMPONENT 14 14
100 62617 TRAFFIC CONTROLLER REPAIR 357 1,128 357
250 62618 ASPHALT 667,543 780,225 706,307 1,110,685
610 62618 ASPHALT 6,301 8,917 6,301 8,917
620 62618 ASPHALT 6,400 2,124 6,400 2,124
940 62618 ASPHALT 2,224 2,224
100 62619 CONCRETE 2,633 1,108 2,633
250 62619 CONCRETE 152,187 113,258 125,774 125,715
610 62619 CONCRETE 15,070 8,463 15,070 8,463
620 62619 CONCRETE 11,662 14,437 ll,662 14,437
940 62619 CONCRETE - 2,330 7,010 2,330
100 62620 STONE 1,091 - 1,238 -
250 62620 STONE 21,912 34,557 23,664 34,557
-118-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
610 62620 STONE 1,471 96 1,471 96
620 62620 STONE 933 607 933 607
670 62620 STONE - 28 - 28
940 62620 STONE 81,227 45,447 81,227 45,447
100 62627 CAMERA MAINTENANCE 960 - 912 -
250 62627 CAMERA MAINTENANCE 144 144 144 144
940 62627 CAMERA MAiNTENANCE 2,567 2,567 2,567
250 62636 D&ICING PRODUCTS 3,508 4,404 ll,164 4,404
940 62636 D&ICING PRODUCTS 2,967 2,070 2,967 2,070
100 62637 LANDSCAPE/FERT/PLANTS 10,294 1,267 10,294 10,655
250 62640 SALT 470,947 262,670 339,103 384,750
680 62640 SALT 248,305 103,272 88,755 96,750
940 62649 BEVERAGE/ICE 781 632 781 632
100 62663 SOFTWARELICENSEEXP 13,764 10,135 13,763 16,175
250 62663 SOFTWARELICENSEEXP 22,166 31,029 22,166 31,029
610 62663 SOFTWARE LICENSE EXP 24,090 24,898 24,170 24,898
670 62663 SOFTWARE LICENSE EXP 9,054 9,137 9,180 18,918
810 62663 SOFTWARE LICENSE EXP 11,468 9,307 8,335 9,307
940 62663 SOFTWARE LICENSE EXP 19,284 26,946 5,410 10,642
810 62664 LICENSE/PERMIT FEES 435 675 435 675
940 62664 LICENSE/PERMIT FEES 670 34 700 284
670 62666 CREDIT CARD CHARGE 96 96
940 62666 CREDIT CARD CHARGE 24,123 30,212 24,123 30,212
100 62667 DATA SERVICES 755 1,182 995 1,182
250 62667 DATA SERVICES 365 350 365
610 62667 DATA SERVICES 486 469 486 469
620 62667 DATA SERVICES 162 163 162 163
670 62667 DATA SERVICES 285 293 285 292
810 62667 DATA SERVICES 162 146 175 146
940 62667 DATA SERVICES 690 642 1,380 642
810 62669 PROGRAMMING 1,847 1,847 1,847 1,847
670 62674 BRUSH TIES 17 487 17 487
610 62680 MANHOLE COMPONENTS 57,301 72,910 57,301 92,910
100 62685 S1GN SUPPLIES 39,927 38,498 39,927 38,498
940 62685 SIGN SUPPLIES 2,393 - 2,393 -
250 62686 CRACKSEAL MATERIALS 29,957 33,861 29,957 33,861
250 62687 TAC OIL 7,158 6,771 5,129 6,771
250 62692 LANDFILL FEES 65,043 51,071 63,747 51,071
670 62692 LANDFILL FEES 486,249 541,025 513,359 532,816
100 62696 OUTSIDE COLLECTOR EXPENSE 47 233 47 233
670 62696 OUTSIDE COLLECTOR EXPENSE 1,741 383 892 383
940 62699 CASH SHORT AND OVER (1,018) 192
100 62706 SNOW-PLOWING 19,950 33,837 18,408 26,894
100 62710 CONTRACTOR SERVICES 33,073 9,341 33,073 25,094
250 62710 CONTRACTOR SERVICES 10,685 26,580 9,448 23,537
-119-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
610 62710 CONTRACTOR SERVICES 12,059 12,059
670 62710 CONTRACTOR SERVICES 368 368
810 62710 CONTRACTOR SERVICES 1,190 1,183 1,190 1,183
940 62710 CONTRACTOR SERVICES 6,770 22,473 6,770 22,474
100 62712 CONSULTING ENGINEERS 3,360 900 3,360 26,900
610 62712 CONSULTING ENGINEERS 900 900
670 62712 CONSULTiNG ENGiNEERS 25,000
940 62712 CONSULTING ENGINEERS 213,548 416,133 213,548 240,750
940 62713 LEGAL SERVICES 2,340
250 62715 FORECASTING SERVICE 6,890 5,340 6,890 5,340
940 62716 CONSULTANT SERVICES 10,120 9,326 10,120 9,326
400 62721 FINANCIAL CONSULTANT - 733 - -
940 62721 FINANCIAL CONSULTANT 450 15,450 7,500 7,950
940 62726 AUDIT SERVICES 5,200 5,800 4,180 5,974
940 62727 FINANCIAL SERVICE FEES 1,139 959 3,139 959
400 62731 MISCELLANEOUS SERVICES 1,078
940 62731 MISCELLANEOUS SERVICES 2,000
100 62732 TEMP HELPCONTRACT SERV. 9,865
940 62732 TEMP HELPCONTRACT SERV. 27,190 28,351 5,000 15,000
940 62737 CONTRACT ADM SERVICE 86,393 99,445 126,808 140,111
100 62746 ONE CALL OPERATION 6,722 7,758 5,028 7,758
100 62747 MACH/EQUIPMENT RENTAL 3,092 3,079 1,762 1,762
250 62747 MACH/EQUTPMENT RENTAL 6,204 4,230 10,000 10,000
610 62747 MACH/EQUIPMENT RENTAL 1,710
940 62747 MACH/EQUIPMENT RENTAL 790 401 27,100 27,100
670 62748 APPLIANCE RECYCLING 1,500 1,500
940 62748 APPLIANCE RECYCLING 12,537 10,260 13,500 13,500
670 62750 TIRE RECYCLING 571 568 610 610
940 62750 TIRE RECYCLING 53,353 80,305 82,500 82,500
670 62761 PAY TO OTHER AGENCY 91,427 36,909 93,255 36,908
940 62761 PAY TO OTHER AGENCY 204,711 231,455 377,462 377,462
940 62763 PAYMENT TO IOWA DNR 343,685 315,982 304,500 304,500
940 62767 ENVIRON.TESTING/MON. 29,827 25,059 26,631 28,131
940 62770 GRIND/COMPOST SERVICE 64,757 90,140 92,605 91,000
940 62778 SERVICES-OTHER DEPTS 1,695 2,888
250 62780 HAULING SERVICES 50,000 50,000
940 62780 HAULING SERVICES 24,668 38,471 3,027 3,027
100 62781 LAWN CARE SERVICES 18,968 22,407 19,679 19,679
250 62782 HANDLiNG FEES 20,236 26,878 34,615 35,112
680 62782 HANDLING FEES 50,653 9,305 9,060 9,240
940 62784 ASPHALT SHINGLE RECYCLING 13,129
100 628ll ENG.D1VISION SERVICES 32,548 32,548
100 62833 SERVICE FROM WPC 2,000 2,000
62-SUPPLIES AND SERVICES 7,667,239 7,588,323 7,843,583 8,414,684
940 62724 BOND PAYING AGENT FEE - 2,450 - 2,450
-120-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
627-CONTRACTUAL SERVICES - 2,450 - 2,450
810 63210 STORES-GARAGE 776,350 686,788 803,700 936,357
100 633ll ADMIN.OVERHEAD 54,098 62,414 61,950 65,314
250 63311 ADMIN.OVERHEAD 223,771 258,167 256,245 270,165
610 63311 ADMIN.OVERHEAD 29,508 34,044 33,791 35,626
620 63311 ADMIN.OVERHEAD 14,754 17,022 16,895 17,813
670 63311 ADMIN.OVERHEAD 68,852 79,436 78,845 83,127
680 633ll ADMIN.OVERHEAD 4,918 5,674 5,632 5,938
810 633ll ADMIN.OVERHEAD 24,590 28,370 28,159 29,688
940 633ll ADMIN.OVERHEAD 71,313 82,273 81,658 86,097
100 63312 LESS ADMIN.RECHARGES (491,804) (567,400) (563,175) (563,768)
63-ADMIN/OVERHEAD/STORES GAR 776,350 686,788 803,700 966,357
100 71117 TIME CLOCK - 200 - -
100 71120 PERIPHERALS,COMPUTER 10 1,820
670 71120 PERIPHERALS,COMPUTER 878
610 7ll22 PRINTER 250
940 7ll22 PRINTER 342 600
940 7ll23 SOFTWARE 3,250
100 7ll24 COMPUTER 4,500
940 71125 SERVERS - 26,344 - -
100 71211 DESKS/CHAIRS 928
940 71211 DESKS/CHAIRS 211 587
670 71221 CARTS 67,841 52,107 96,240 692,134
100 71226 ACCOUSTICAL COVER 3,185
250 71314 TRUCK-REPLACEMENT 59,765 175,000
610 71314 TRUCK-REPLACEMENT 57,760
620 71314 TRUCK-REPLACEMENT 45,498
670 71314 TRUCK-REPLACEMENT 80,487
810 71314 TRUCK-REPLACEMENT - - 25,500 -
940 71314 TRUCK-REPLACEMENT 40,000
250 71318 HEAVY EQUIP-REPLACEMENT 73,825 56,000 56,000
940 71318 HEAVY EQUIP-REPLACEMENT 59,730 77,842 23,416
250 71320 HEAVY EQUIP-ADDITIONAL 30,000
250 71323 ASPHALT ROLLER 40,000
100 71328 TRAILERS - 7,000 - -
250 71328 TRAILERS - 20,990 27,000 -
250 71329 VEHICLE ACCESSORIES 19,000
610 71329 VEHICLE ACCESSORIES 3,500
670 71329 VEHICLE ACCESSORIES 9,000
100 71410 SHOP EQUIPMENT 1,856 1,419 2,000 4,000
810 71410 SHOP EQUIPMENT 6,678 S,011 5,000 5,000
940 71410 SHOP EQUiPMENT 686 2,000 2,000
100 714ll TRAFFIC CONTROL EQUIPMENT 17,352 47 12,000 16,100
100 71414 AIR HAMMER/DRILL - 3,834 - -
250 71414 AIR HAMMER/DRILL 2,000
-121-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 71415 SAWS 180
250 71415 SAWS 1,203 23,000
620 71415 SAWS 1,000
250 71416 PLOWS - - 10,000 -
250 71420 EARTH COMPACTOR 12,500
620 71420 EARTHCOMPACTOR L1,000
250 71425 CURB FORMS 2,000
610 715ll PUMPS 20,000
250 71512 COMPRESSORS 17,000
940 71520 HVAC 374
940 71530 SCALE 3,465
100 71550 MISCELLANEOUS EQUIPMENT 6,616
250 71550 MISCELLANEOUS EQUIPMENT 19,500
940 71550 MISCELLANEOUS EQUIPMENT 5,491
100 71611 MOWING EQUIPMENT 300 550
250 716ll MOWING EQUIPMENT 120 8,600
100 71612 WEED WHIPS/SICKLE BAR 250
250 71612 WEED WHIPS/SICKLE BAR 290 600 250
100 71615 LEAF BLOWER - 500 - -
250 71615 LEAF BLOWER 350 600
250 71616 SNOW BLOWER 1,200
100 71619 OTHER MAINT.EQUIPMENT 4,000
250 71619 OTHER MAINT.EQUiPMENT 174,712 8,616
610 71619 OTHER MAINT.EQUIPMENT 3,095 5,000 1,500
670 71619 OTHER MAINT.EQUIPMENT 5,000
940 71619 OTHER MAINT.EQUIPMENT 59,547
610 72111 GAS SAFETY MONITOR 859 1,019 1,500 1,500
610 72114 CONFINED SPACE EQUIMENT 2,000 2,000
940 72217 CARD READERS 700 700
250 72414 TELEVISION 1,000 1,000
670 72415 ELECTRONIC DATA COLLECTOR 8,268
680 72417 CAMERA RELATED EQUIPMENT 1,101
940 72417 CAMERA RELATED EQUIPMENT 1,099 500
100 72418 TELEPHONE RELATED 149 100
610 72418 TELEPHONE RELATED - - 5,300 -
670 72418 TELEPHONE RELATED 13 - 350 -
810 72418 TELEPHONE RELATED - 170 - -
940 72418 TELEPHONE RELATED 225 220 900
100 72515 TEST EQUIPMENT,OTHER 12,400
610 72816 JET FLUSHER HOSE 3,500 3,703 6,000 5,250
670 72818 RECYCLING CONTAINER 11,435 18,084 ll,814 18,084
71-EQUIPMENT 567,752 216,261 677,679 1,093,381
250 72115 BARRICADES/WARN SIGNALS 4,335 3,400 3,400
72-EQUIPMENT - 4,335 3,400 3,400
400 74111 PRINCIPAL PAYMENT 103,957 525,196 109,930 66,830
-122-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
670 741ll PRINCIPAL PAYMENT 5,222 5,351 5,780 6,038
940 741ll PRINCIPAL PAYMENT 410,000 425,000 435,000 450,000
400 74112 INTEREST PAYMENT 30,459 27,558 24,695 16,820
670 74112 INTEREST PAYMENT 2,064 1,925 2,704 2,866
940 74112 INTEREST PAYMENT 251,109 238,359 225,609 210,459
74-DEBT SERVICE 802,8ll 1,223,389 803,718 753,013
670 91100 TO GENERAL 1,055,920 1,191,482 1,219,202 1,305,346
940 9ll00 TO GENERAL 387,593 420,846 440,255 477,980
91-TRANSFER TO 1,443,513 1,612,328 1,659,457 1,783,326
54-PUBLIC WORKS TOTAL 18,606,695 18,852,703 20,174,261 21,768,938
-123-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
ADMINISTRATION -54100
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADM1N/O V ERHEAD/STORES
Gax �s6�,4o0� �s63,i�s> �s63,�6s�
DEBT SERVICE 7,276 8,484 8,904
EQUIPMENT 260 3,185 4,500
SUPPLIES AND SERVICES 42,844 57,374 83,810
TRANSFER TO 1,191,482 1,219,202 1,305,346
WAGES AND BENEFITS 512,970 505,801 569,213
ADMINISTRATION 1,187,432 1,230,871 1,408,005
PARKS ASSISTANCE -54150
FUNDING SOURCE:GENERAL
Account FY21 Actual Expensc FY22 Adoptcd Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 474 0
PARKS ASSISTANCE 474 - 0
LANDFILL -54200
FUNDING SOURCE: DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 45,392 45,054 47,501
CONTRACTUAL SERVICES 2,450 2,450
DEBT SERVICE 663,359 660,609 660,459
EQUIPMENT 92,872 122,042 85,663
SUPPLIES AND SERVICES 1,642,827 1,548,641 1,576,121
TRANSFER TO 420,846 440,255 477,980
WAGES AND BENEFITS 859,417 872,028 903,975
LANDFILL 3,727,163 3,688,629 3,754,149
COMPOSTING LANDFILL -54210
FUNDING SOURCE:DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 5,674 5,631 5,938
SUPPLIES AND SERVICES 95,517 100,388 111,399
WAGES AND BENEFITS 15,035 45,836 47,452
COMPOSTING LANDFILL 116,226 151,855 164,789
HOUSEHOLD HAZ.MAT.R.C.G 54220
-124-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
FUNDING SOURCE:DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMiN/O VERHEAD/STORES
GAR 5,674 5,631 5,938
EQUIPMENT 0
SUPPLIES AND SERVICES 95,760 113,629 117,780
WAGES AND BENEFITS 53,955 88,995 103,L58
HOUSEHOLD HAZ.MAT.R.C.0 155,389 208,255 226,876
DMASWA EDUCATION& COMM.-54230
FUNDING SOURCE:DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 5,674 5,631 5,938
EQUIPMENT 0
SUPPLIES AND SERVICES 169,725 201,241 170,820
WAGES AND BENEFITS 1,904 15,693 16,335
DMASWA EDUCATION&
COMM. 177,303 222,565 193,093
E-WASTE -54240
FUNDING SOURCE:DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/OVERH EAD/STORES
GAR 5,674 5,631 5,938
SUPPLIES AND SERVICES 56,172 77,919 78,700
WAGES AND BENEFITS 21,770 62,685 77,039
E-WASTE 83,616 146,235 161,677
RURAL RECYCLING -54250
FUNDING SOURCE: DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 2,837 2,816 2,969
SUPPLIES AND SERVICES 208,665 262,729 206,893
WAGES AND BENEFITS 3,557 22,272 23,786
RURAL RECYCLING 215,059 287,817 233,648
LANDFILL GAS SYSTEM -54260
FUNDING SOURCE: DMASWA-GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
-125-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
ADMiN/O VERHEAD/STORES
GAR ll,348 ll,264 11,875
SUPPLIES AND SERVICES 42,288 38,373 41,008
WAGES AND BENEFITS 21,345 36,525 38,707
LANDFILL GAS SYSTEM 74,980 86,162 91,590
SAN-SEWER MNTNCE -54300
FUNDING SOURCE:SEWAGE FACILITY OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 34,044 33,791 35,626
EQUIPMENT 4,722 97,560 14,000
SUPPLIES AND SERVICES 193,538 223,699 221,907
WAGES AND BENEFITS 400,821 427,477 442,583
SAN-SEWER MNTNCE 633,125 782,527 714,116
STORM SEWER MAINT -54310
FUNDING SOURCE:STORM WATER OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 17,022 16,895 17,813
EQUIPMENT 12,000
SUPPLIES AND SERVICES 53,920 73,831 7L,534
WAGES AND BENEFITS 142,084 179,454 184,960
STORM SEWER MAINT 213,027 270,180 286,307
RIVERFRONT MANAGEMNT. -54330
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMiN/O VERHEAD/STORES
GAR 5,674 5,632 5,938
EQUIPMENT 800 1,050 1,000
SUPPLIES AND SERVICES 19,446 32,424 28,433
WAGES AND BENEFITS 27,182 I 5,949 20,386
RIVERFRONT MANAGEMNT. 53,102 55,055 55,757
FLOODWALL OPER./MAINT. -54340
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 17,022 16,895 17,813
SUPPLIES AND SERVICES 68,813 139,511 136,241
-126-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
WAGES AND BENEFITS 12,763 52,687 53,480
FLOODWALL OPER./MAINT. 98,598 209,093 207,534
STREET MAINTENANCE -54400
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 113,480 ll 2,635 118,754
EQUIPMENT 33,981 255,220 223,400
SUPPLIES AND SERVICES 1,528,688 1,461,773 1,890,857
WAGES AND BENEFITS 1,421,331 1,614,776 1,598,037
STREET MAINTENANCE 3,097,479 3,444,404 3,831,048
SUBDIVISION INSPECTION -54406
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGES AND BENEFITS 607 0
SUBDIVISION INSPECTION 607 - 0
STREET CLEANING -54410
FUNDING SOURCE:ROAD USE TAX
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/OVERH EAD/STORES
GAR 34,044 33,791 35,626
EQUIPMENT 290 9,950 11,450
SUPPLIES AND SERVICES 277,972 307,803 314,797
WAGES AND BENEFITS 273,225 367,518 367,557
STREET CLEANING 585,530 719,062 729,430
SNOW&ICE CONTROL -54420
FUNDING SOURCE:ROAD USE TAX
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMiN/O VERHEAD/STORES
GAR ll 0,643 109,819 115,785
EQUIPMENT - 10,000 1,200
SUPPLIES AND SERVICES 745,927 758,748 936,980
WAGES AND BENEFITS 624,837 695,151 75 L,433
SNOW&10E CONTROL 1,481,407 1,573,718 1,805,398
SALT OPS-PURINA DRIVE -54425
FUNDING SOURCE:SALT OPERATIONS
-127-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 5,674 5,632 5,938
�QUIPM�NT 0
SUPPLIF,S AND SERVICF,S 114,211 98,755 107,624
SALT OPS-PURINA DRIVE 119,885 104,387 ll3,562
ST.&TRAFFIC LTNG -54430
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADM1N/O V ERHEAD/STORES
GAR 11,348 11,264 11,875
EQUIPMENT 8,217 25,400 18,600
SUPPLiES AND SERVICES 824,053 916,266 846,344
WAGES AND BENEFiTS 225,952 286,180 295,121
ST.&TRAFFIC LTNG 1,069,570 1,239,110 1,171,940
ST.PARHING METERS -54433
FUNDING SOURCE:PARHING OPERATION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
WAGF,S AND BENF.FTTS 3,119 0
ST.PARKING METERS 3,119 - 0
ST.SIGNS&MARHINGS -54435
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADM1N/O V ERHEAD/STORES
GAR 11,348 11,264 11,875
EQUIPMENT 4,083 4,500 750
SUPPLiES AND SERViCES 56,892 66,648 68,352
WAGES AND BENEFITS 96,054 121,673 108,719
ST.SIGNS&MARKINGS 168,376 204,085 189,696
ONE CALL LOCATION SERVICE-54440
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERV[CES 7,758 26,576 29,306
ONE CALL LOCATION
SERVICE 7,758 26,576 29,306
-128-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
PORT OF DUB.MAINTENANCE-54450
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADM1N/O V ERHEAD/STORES
GAR 17,022 16,895 17,813
SUPPLIES AND SERVICES 81,794 88,004 88,971
WAGES AND BENEFITS 76,717 78,670 140,312
PORT OF DUB.MAINTENANCE 175,533 183,569 247,096
DEBT SERVICE -54490
FUNDING SOURCE:DEBT SERVICE
Account FY2l Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
DEBT SERVICE 552,754 134,625 83,650
SUPPLIES AND SERVICES 1,810 - 0
DEBT SERVICE 554,565 134,625 83,650
REFUSE COLLECTION -54500
FUNDING SOURCE: REFUSE COLGECTION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 28,370 28,159 29,688
EQUIPMENT 33,997 83,618 661,698
SUPPLIES AND SERVICES 738,207 720,590 764,285
WAGES AND BENEFITS 924,950 993,275 1,042,589
REFUSE COLLECTION 1,725,524 1,825,642 2,498,260
YARD WASTE COLLECTION -54510
FUNDING SOURCE:REFUSE COLLECTION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O V ERHEAD/STORES
GAR 11,348 11,264 11,875
EQUIPMENT 2,107 3,240 9,276
SUPPLIES AND SERVICES 71,488 76,780 79,629
WAGES AND BENEFITS 147,652 143,802 159,612
YARD WASTE COLLECTION 232,595 235,086 260,392
LARGE ITEM COLLECTION -54520
FUNDING SOURCE:REFUSE COLLECTION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
-129-
Recommended Expenditure Budget Report by Activity &
Funding Source
54 - PUBLIC WORKS
ADMiN/O VERHEAD/STORES
GAR 17,022 16,895 17,813
SUPPLIES AND SERVICES 47,484 24,463 44,553
WAGES AND BENEFITS 10,466 16,716 15,991
LARGE ITEM COLLECTION 74,972 58,074 78,357
RECYCLING COLL.PROG. -54530
FUNDING SOURCE: REFUSE COLLECTION
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 22,696 22,527 23,751
EQUIPMENT 34,087 34,814 48,244
SUPPLIES AND SERVICES 245,840 271,425 240,007
WAGES AND BENEFITS 675,487 677,438 685,656
RECYCLING COLL.PROG. 978,ll0 1,006,204 997,658
PUBLIC WORKS GARAGE -54600
FUNDING SOURCE:GARAGE SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
ADMIN/O VERHEAD/STORES
GAR 715,158 831,859 966,045
EQUIPMENT 5,181 30,500 5,000
SUPPLIF,S AND SERVICF,S 156,687 155,993 158,333
WAGES AND BENEFITS 965,156 1,062,123 1,106,225
PUBLIC WORKS GARAGE $1,842,182 $2,080,475 $2,235,603
PUBLIC WORKS TOTAL $18,852,703 $20,174,261 $21,768,938
-130-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
54 PUBLIC WORKS DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3325 GE-41 PUBLIC WORKS DIRECTOR 1.00 $ 121,305 1.00 $ 123,103 1.00 $ 127,093
100 1490 GE-38 ASST PUBLIC WORKS DIRECTOR 1.00 $ 82,809 1.00 $ 88,727 1.00 $ 97,669
STREET MAINTENANCE
100 3100 GE-37 SUPERVISOR - $ - - $ - - $ -
810 3225 GE-35 EQUIP MAINT. SUPERVISOR 1.00 $ 75,299 1.00 $ 80,601 1.00 $ 87,654
670 6100 GE-35 RESOURCE MANAGEMENT COORD. 1.00 $ 83,666 1.00 $ 85,640 1.00 $ 70,824
940 2625 GE-36 DMASWAADMINISTRATOR 1.00 $ 73,269 1.00 $ 78,456 1.00 $ 85,034
940 2625 GE-35 LANDFILL SUPERVISOR 1.00 $ 84,504 1.00 $ 86,101 1.00 $ 89,409
100 2925 GD-12 TRAFFIC SIGNALTECHNICIAN II 2.88 $ 187,211 2.88 $ 193,444 2.88 $ 201,776
250 2925 GD-12 TRAFFIC SIGNAL TECH II 0.12 $ 8,085 0.12 $ 8,059 0.12 $ 8,408
100 GE-28 LEAD ADMINISTRATIVE ASSISTANT - $ - - $ - 1.00 $ 60,904
100 225 GE-25 SECRETARY 2.00 $ 90,279 2.00 $ 94,112 2.00 $ 99,712
100 2655 GD-11 FOREMAN 0.08 $ 4,887 0.08 $ 5,073 0.08 $ 5,224
250 2655 GD-11 FOREMAN 4.18 $ 257,796 4.18 $ 262,992 4.18 $ 270,568
610 2655 GD-11 FOREMAN 0.92 $ 54,841 0.92 $ 56,451 0.92 $ 60,208
620 2655 GD-11 FOREMAN 0.82 $ 49,473 0.82 $ 52,156 0.82 $ 54,122
820 2655 GD-11 FOREMAN - $ - - $ - - $ -
940 2655 GD-11 FOREMAN 1.00 $ 60,488 1.00 $ 61,903 1.00 $ 64,176
100 GE-35 FIELD SUPERVISOR 0.10 $ 7,097 0.10 $ 7,202 0.10 $ 7,436
250 GE-35 FIELD SUPERVISOR 0.90 $ 63,872 0.90 $ 64,818 0.90 $ 82,833
620 GE-35 FIELD SUPERVISOR - $ - - $ - - $ -
670 2655 GD-11 LEAD SANITATION DRIVER 1.00 $ 63,514 1.00 $ 64,610 1.00 $ 66,716
810 7250 GD-11 LEAD MECHANIC 2.00 $ 123,268 2.00 $ 125,738 2.00 $ 130,103
810 2525 GD-10 MECHANIC 7.00 $ 414,299 7.00 $ 409,485 7.00 $ 428,559
940 2525 GD-11 MECHANIC 1.00 $ 59,299 1.00 $ 63,810 1.00 $ 66,070
100 2300 GD-08 EQUIPMENT OPERATOR II 0.57 $ 32,663 0.54 $ 31,389 125 $ 75,718
250 2300 GD-08 EQUIPMENT OPERATOR II 5.56 $ 319,934 5.61 $ 326,428 4.88 $ 288,482
610 2300 GD-08 EQUIPMENT OPERATOR II 0.87 $ 46,825 0.87 $ 48,044 0.87 $ 52,347
620 2300 GD-08 EQUIPMENT OPERATOR II 0.10 $ 5,757 0.10 $ 5,487 0.10 $ 6,047
820 2300 GD-08 EQUIPMENT OPERATOR II - $ - - $ - - $ -
940 2300 GD-08 EQUIPMENT OPERATOR II 2.00 $ 117,393 1.00 $ 60,291 1.00 $ 62,242
940 GD-08 LANDFILL EQUIP OPERATOR 3.00 $ 170,877 4.00 $ 231,402 4.00 $ 229,224
810 GE-27 INVENTORY/ACCOUNT CLERK - $ - - $ - 1.00 $ 46,082
250 GD-05 UTILITY WORKER 6.80 $ 344,839 6.80 $ 360,827 9.87 $ 539,283
610 GD-05 UTILITY WORKER 0.20 $ 10,558 0.20 $ 11,029 0.30 $ 16,092
250 NA-48 UTILITY WORKERAPPRENTICE 1.00 $ 40,051 1.00 $ 42,235 1.00 $ 41,196
670 GD-04 SANITATION LABORER 1.00 $ 55,818 1.00 $ 56,783 - $ -
670 GD-06 YARD WASTE&SNOWFIGHTER - $ - - $ - 0.67 $ 34,861
250 GD-06 YARD WASTE&SNOWFIGHTER - $ - - $ - 0.33 $ 17,430
810 835 GD-03 STOCK CLERK 2.00 $ 98,148 2.00 $ 100,328 1.00 $ 52,073
100 2375 GD-06 EQUIPMENT OPERATOR I 1.67 $ 91,650 1.65 $ 92,956 1.72 $ 99,535
250 2375 GD-06 EQUIPMENT OPERATOR I 5.14 $ 284,721 6.14 $ 346,847 6.92 $ 401,934
610 2375 GD-06 EQUIPMENT OPERATOR I 2.97 $ 167,251 2.97 $ 169,427 2.97 $ 171,548
620 2375 GD-06 EQUIPMENT OPERATOR I 1.12 $ 61,814 1.12 $ 62,715 1.12 $ 64,792
670 1300 GD-06 SANITATION DRIVER 17.00 $ 949,696 17.00 $ 965,873 18.00 $1,045,608
100 2205 GD-06 MAINTENANCE WORKER 0.02 $ 1,157 - $ - - $ -
250 2205 GD-06 MAINTENANCE WORKER 0.98 $ 56,721 - $ - - $ -
-131-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
54 PUBLIC WORKS DEPARTMENT
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
250 GD-06 ASSISTANT HORTICULTURALIST 0.42 $ 20,652 0.42 $ 22,154 0.42 $ 23,463
100 1475 GD-05 TRUCK DRIVER 0.05 $ 2,711 - $ - - $ -
250 1475 GD-05 TRUCK DRIVER 0.10 $ 5,609 3.90 $ 219,660 - $ -
610 1475 GD-05 TRUCK DRIVER 3.85 $ 212,633 0.10 $ 5,710 - $ -
620 1475 GD-05 TRUCK DRIVER - $ - - $ - - $ -
940 870 GD-04 SCALE HOUSE OPERATOR 2.00 $ 102,363 2.00 $ 100,973 2.00 $ 105,733
100 811 NA-50 ACCOUNT CLERK II 1.00 $ 58,383 1.00 $ 59,261 - $ -
TOTAL FULL TIME EMPLOYEES 89.42 $5,223,485 89.42 $5,332,300 90.42 $5,538,188
61020 Part Time Employee Expense
250 GD-03 CUSTODIAN I 0.38 $ 18,463 0.38 $ 18,789 0.38 $ 19,400
670 GD-03 CUSTODIAN I 0.08 $ 3,887 0.08 $ 3,956 0.08 $ 4,084
810 GD-03 CUSTODIAN I 0.15 $ 7,288 0.15 $ 7,417 0.15 $ 7,658
100 GE-25 SECRETARY - $ - - $ - 0.67 $ 26,314
TOTAL PART TIME EMPLOYEES 0.61 $ 29,638 0.61 $ 30,162 1.28 $ 57,456
61030 Seasonal Employee Expense
670 1325 NA-26 SANITATION DRIVER 0.67 $ 21,684 0.67 $ 22,061 0.08 $ 2,719
940 1325 GD-26 EQUIPMENT OPERATOR 0.75 $ 24,273 0.75 $ 24,696 0.75 $ 25,494
100 898 GD-21 LABORER-ST/W/WW-SEASONAL 1.47 $ 36,838 1.47 $ 37,452 0.63 $ 20,922
250 898 GD-21 LABORER-ST/W/WW-SEASONAL 0.36 $ 8,765 0.36 $ 8,915 0.27 $ 8,913
TOTAL SEASONAL EMPLOYEES 3.25 $ 91,560 3.25 $ 93,124 1.73 $ 58,048
TOTAL PUBLIC WORKS DEPARTMENT 93.28 $ 5,344,683 93.28 $ 5,455,586 93.43 $ 5,653,692
-132-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Public Works Administration-FT
10054100 61010 100 3325 GE-41 PUBLIC WORKS DIRECTOR 1.00 $ 121,305 1.00 $ 123,103 1.00 $ 127,093
ASST PUBLIC WORKS
10054100 61010 100 1490 GE-38 DIRECTOR 1.00 $ 82,809 1.00 $ 88,727 1.00 $ 97,669
LEAD ADMINISTRATIVE
10054100 61010 100 GE-28 ASSISTANT - $ - - $ - 1.00 $ 60,904
10054100 61010 100 225 GE-25 SECRETARY 2.00 $ 90,279 2.00 $ 94,112 2.00 $ 99,712
10054100 61010 100 811 NA-50 ACCOUNT CLERK II 1.00 $ 58,383 1.00 $ 59,261 - $ -
Total 5.00 $ 352,776 5.00 $ 365,203 5.00 $ 385,378
Public Works Administration-Part-Time
10054100 61030 100 225 GE-25 SECRETARY - $ - - $ - 0.67 $ 26,314
Total - $ - - $ - 0.67 $ 26,314
Riverfront Management-FT General Fund
10054330 61010 100 1475 GD-05 TRUCK DRIVER 0.05 $ 2,711 - $ - - $ -
10054330 61010 100 2375 GD-08 EQUIPMENT OPERATOR II 0.05 $ 2,878 - $ - 0.10 $ 6,106
10054330 61010 100 GD-06 EQUIPMENT OPERATOR I 0.10 $ 5,670 0.10 $ 5,776 0.05 $ 2,853
Total 0.20 $ 11,259 0.10 $ 5,776 0.15 $ 8,959
Riverfront Management-Seasonal General Fund
LABORER-ST/W/WW-
10054330 61030 100 898 GD-21 SEASONAL 0.10 $ 2,591 0.10 $ 2,633 0.08 $ 2,766
Total 0.10 $ 2,591 0.10 $ 2,633 0.08 $ 2,766
Floodwall Oper./Maintenance
10054340 61010 100 2205 GD-06 MAINTENANCE WORKER 0.02 $ 1,157 - $ - - $ -
10054340 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.17 $ 9,781 0.12 $ 7,005 0.12 $ 7,257
10054340 61010 100 2655 GD-11 FOREMAN 0.08 $ 4,887 0.08 $ 5,073 0.08 $ 5,224
10054340 61010 100 GE-31 FIELD SUPERVISOR 0.10 $ 7,097 0.10 $ 7,202 0.10 $ 7,436
10054340 61010 100 2375 GD-06 EQUIPMENT OPERATOR I 0.10 $ 5,525 0.10 $ 5,674 0.10 $ 5,779
Total 0.47 $ 28,447 0.40 $ 24,954 0.40 $ 25,696
Floodwall Oper./Maintenance-Seasonal
10054340 61030 100 898 GD-21 LABORER SEASONAL 0.13 $ 3,165 0.13 $ 3,219 0.10 $ 3,301
Total 0.13 $ 3,165 0.13 $ 3,219 0.10 $ 3,301
Street&Traffic Lighting-FT General Fund
10054430 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.02 $ 1,065 0.02 $ 1,100 - $ -
10054430 61010 100 GD-06 EQUIPMENT OPERATOR I - $ - - $ - 0.02 $ 1,158
TRAFFIC SIGNAL
10054430 61010 100 2925 GD-12 TECHNICIAN II 2.86 $ 185,851 2.86 $ 192,010 2.86 $ 200,284
Total 2.88 $ 186,916 2.88 $ 193,110 2.88 $ 201,442
Street Signs&Markings-FT General Fund
TRAFFIC SIGNAL
10054435 61010 100 2925 GD-12 TECHNICIAN II 0.01 $ 680 0.01 $ 717 0.01 $ 746
10054435 61010 100 2375 GD-06 EQUIPMENT OPERATOR I 0.82 $ 43,667 0.82 $ 45,113 0.82 $ 47,478
10054435 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.35 $ 20,004 0.40 $ 23,284 0.40 $ 23,890
Total 1.18 $ 64,351 1.23 $ 69,114 1.23 $ 72,114
-133-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Street Signs&Markings-Seasonal General Fund
LABORER-ST/W/WW-
10054435 61030 100 898 NA-01 SEASONAL 0.67 $ 16,312 0.67 $ 16,592 - $ -
Total 0.67 $ 16,312 0.67 $ 16,592 - $ -
Port of Dubuque Maintenance-FT
TRAFFIC SIGNAL
10054450 61010 100 2925 GD-12 TECHNICIAN II 0.01 $ 680 0.01 $ 717 0.01 $ 746
10054450 61010 100 2300 GD-08 EQUIPMENT OPERATOR II - $ - - $ - 0.63 $ 38,465
10054450 61010 100 1475 GD-06 EQUIPMENT OPERATOR I 0.63 $ 35,723 0.63 $ 36,393 0.73 $ 42,267
Total 0.64 $ 36,403 0.64 $ 37,110 1.37 $ 81,478
Port of Dubuque Maintenance-Seasonal
10054450 61030 100 898 GD-21 LABORER-SEASONAL 0.57 $ 14,770 0.57 $ 15,008 0.45 $ 14,855
Total 0.57 $ 14,770 0.57 $ 15,008 0.45 $ 14,855
Street Maintenance-FT Road Use Tax Fund
ASSISTANT
25054400 61010 250 GD-06 HORTICULTURALIST 0.25 $ 12,293 0.25 $ 13,187 0.25 $ 13,966
25054400 61010 100 2205 GD-06 MAINTENANCE WORKER 0.10 $ 5,788 - $ - - $ -
25054400 61010 250 GD-05 UTILITY WORKER 5.63 $ 285,427 5.63 $ 298,518 6.46 $ 349,307
UTILITY WORKER
25054400 61010 NA-48 APPRENTICE 0.83 $ 33,243 0.83 $ 35,054 0.83 $ 34,193
25054400 61010 250 2300 GD-08 EQUIPMENT OPERATOR II 1.89 $ 107,311 2.68 $ 154,876 1.94 $ 116,180
25054400 61010 250 2375 GD-06 EQUIPMENT OPERATOR I 3.32 $ 184,081 3.32 $ 186,829 4.11 $ 239,973
25054400 61010 250 2655 GD-11 FOREMAN 3.20 $ 197,926 3.20 $ 201,343 3.20 $ 206,847
25054400 61010 250 GE-35 FIELD SUPERVISOR 0.73 $ 51,807 0.73 $ 52,575 0.73 $ 67,187
25054400 61010 250 1475 GD-05 TRUCK DRIVER 1.61 $ 88,869 1.66 $ 93,437 - $ -
Total 17.56 $ 966,745 18.30 $1,035,819 17.52 $1,027,653
Street Maintenance-PT Road Use Tax Fund
25054400 61020 250 GD-03 CUSTODIAN I 0.38 $ 18,463 0.38 $ 18,789 0.38 $ 19,400
Total 0.38 $ 18,463 0.38 $ 18,789 0.38 $ 19,400
Street Cleaning-Full Time Road Use Tax Fund
25054410 61010 250 1475 GD-05 TRUCK DRIVER 1.56 $ 86,125 1.56 $ 87,906 - $ -
25054410 61010 250 GD-05 UTILITY WORKER - $ - - $ - 1.56 $ 89,254
25054410 61010 250 2205 GD-06 MAINTENANCE WORKER 0.73 $ 42,252 - $ - - $ -
25054410 61010 250 2375 GD-06 EQUIPMENT OPERATOR I - $ - 0.83 $ 47,480 0.83 $ 48,057
25054410 61010 250 2300 GD-O8 EQUIPMENT OPERATOR II 2.51 $ 145,911 1.77 $ 104,149 1.77 $ 102,603
Total 4.80 $ 274,288 4.16 $ 239,535 4.16 $ 239,914
Street Cleaning-Seasonal-Road Use Tax Fund
LABORER-ST/W/WW-
25054410 61030 250 898 GD-21 SEASONAL 0.36 $ 8,765 0.36 $ 8,915 0.27 $ 8,913
Total 0.36 $ 8,765 0.36 $ 8,915 0.27 $ 8,913
Snow Removal-FT
25054420 61010 250 2925 GD-12 TRAFFIC SIGNAL TECH II 0.12 $ 8,085 0.12 $ 8,059 0.12 $ 8,408
-134-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
25054420 61010 250 GD-05 UTILITY WORKER 1.17 $ 59,412 1.17 $ 62,309 1.85 $ 100,722
UTILITY WORKER
25054400 61010 NA-48 APPRENTICE 0.17 $ 6,808 0.17 $ 7,181 0.17 $ 7,003
ASSISTANT
25054420 61010 250 GD-06 HORTICULTURALIST 0.17 $ 8,359 0.17 $ 8,967 0.17 $ 9,497
25054420 61010 250 2205 GD-06 MAINTENANCE WORKER 0.15 $ 8,681 - $ - - $ -
25054420 61010 250 2655 GD-11 FOREMAN 0.98 $ 59,870 0.98 $ 61,649 0.98 $ 63,721
25054420 61010 250 GE-35 FIELD SUPERVISOR 0.17 $ 12,065 0.17 $ 12,243 0.17 $ 15,646
25054420 61010 250 2300 GD-O8 EQUIPMENT OPERATOR II 1.16 $ 66,712 1.16 $ 67,403 1.17 $ 69,699
25054420 61010 250 2375 GD-06 EQUIPMENT OPERATOR I 1.82 $ 100,640 1.99 $ 112,538 1.98 $ 113,904
YARD WASTE&
25054420 61010 250 GD-06 SNOWFIGHTER - $ - - $ - 0.42 $ 22,124
25054420 61010 250 1475 GD-05 TRUCK DRIVER 0.68 $ 37,639 0.68 $ 38,317 - $ -
Total 6.59 $ 368,271 6.61 $ 378,666 7.03 $ 410,724
Sanitary Sewer Maintenance-FT Sewer Use Fund
61054300 61010 610 2375 GD-06 EQUIPMENT OPERATOR I 2.97 $ 167,251 2.97 $ 169,427 2.97 $ 171,548
61054300 61010 610 GD-05 UTILITY WORKER 0.20 $ 10,558 0.20 $ 11,029 0.30 $ 16,092
61054300 61010 610 2300 GD-O8 EQUIPMENT OPERATOR II 0.87 $ 46,825 0.87 $ 48,044 0.87 $ 52,347
61054300 61010 610 1475 GD-05 TRUCK DRIVER 0.10 $ 5,609 0.10 $ 5,710 - $ -
61054300 61010 610 2655 GD-11 FOREMAN 0.92 $ 54,841 0.92 $ 56,451 0.92 $ 60,208
Total 5.06 $ 285,084 5.06 $ 290,661 5.06 $ 300,195
Storm Sewer Maintenance-FT Stormwater Fund
62054310 61010 620 2300 GD-O8 EQUIPMENT OPERATOR II 0.10 $ 5,757 0.10 $ 5,487 0.10 $ 6,047
62054310 61010 620 2375 GD-06 EQUIPMENT OPERATOR I 1.12 $ 61,814 1.12 $ 62,715 1.12 $ 64,792
62054310 61010 620 2655 GD-11 FOREMAN 0.82 $ 49,473 0.82 $ 52,156 0.82 $ 54,122
Total 2.04 $ 117,044 2.04 $ 120,358 2.04 $ 124,961
Refuse Collection-FT Refuse Fund
RESOURCE MGMT
67054500 61010 670 6100 GE-35 COORDINATOR 0.40 $ 33,466 0.40 $ 34,257 0.40 $ 28,330
67054500 61010 670 2655 GD-11 LEAD SANITATION DRIVER 0.40 $ 25,406 0.40 $ 25,844 0.40 $ 26,686
67054500 61010 670 GD-04 SANITATION LABORER 1.00 $ 55,818 1.00 $ 56,783 - $ -
67054500 61010 670 1300 GD-06 SANITATION DRIVER 8.95 $ 504,444 9.15 $ 522,048 10.15 $ 595,359
Total 10.75 $ 619,134 10.95 $ 638,932 10.95 $ 650,375
Refuse Collection-PT
67054500 61020 670 GD-03 CUSTODIAN I 0.08 $ 3,887 0.08 $ 3,956 0.08 $ 4,084
Total 0.08 $ 3,887 0.08 $ 3,956 0.08 $ 4,084
Refuse Collection-Seasonal Refuse Fund
LABORER-ST/W/WW-
67054500 61030 670 898 NA-01 SEASONAL 0.09 $ 2,913 0.09 $ 2,963 - $ -
Total 0.09 $ 2,913 0.09 $ 2,963 - $ -
Yard Waste Collection-FT Refuse Fund
67054510 61010 670 2655 GD-11 LEAD SANITATION DRIVER 0.10 $ 6,351 0.10 $ 6,461 0.10 $ 6,672
67054510 61010 670 1300 GD-06 SANITATION DRIVER 1.30 $ 72,812 1.15 $ 65,359 1.15 $ 67,796
-135-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
YARD WASTE&
67054510 61010 670 GD-06 SNOWFIGHTER - $ - - $ - 0.58 $ 30,168
RESOURCE MGMT
67054510 61010 670 6100 GE-35 COORDINATOR 0.10 $ 8,367 0.10 $ 8,563 0.10 $ 7,082
Total 1.50 $ 87,530 1.35 $ 80,383 1.93 $ 111,718
Yard Waste Collection-Seasonal Refuse Fund
67054510 61030 670 1325 NA-26 SANITATION DRIVER 0.50 $ 16,182 0.50 $ 16,464 - $ -
Total 0.50 $ 16,182 0.50 $ 16,464 - $ -
Large Item Collection-FT Refuse Fund
67054520 61010 670 2655 GD-11 LEAD SANITATION DRIVER 0.10 $ 6,351 0.10 $ 6,461 0.10 $ 6,672
RESOURCE MGMT
67054520 61010 670 6100 GE-35 COORDINATOR 0.06 $ 5,020 0.06 $ 5,139 0.06 $ 4,249
Total 0.16 $ 11,371 0.16 $ 11,600 0.16 $ 10,921
Recycling Collection Program-FT Refuse Fund
RESOURCE MGMT
67054530 61010 670 6100 GE-35 COORDINATOR 0.44 $ 36,813 0.44 $ 37,681 0.44 $ 31,163
67054530 61010 670 2655 GD-11 LEAD SANITATION DRIVER 0.40 $ 25,406 0.40 $ 25,844 0.40 $ 26,686
67054530 61010 670 1300 GD-06 SANITATION DRIVER 6.75 $ 372,440 6.70 $ 378,466 6.70 $ 382,453
Total 7.59 $ 434,659 7.54 $ 441,991 7.54 $ 440,302
Recycling Collection Program-Seasonal Refuse Fund
SANITATION DRIVER-
67054530 61030 670 898 GD-26 SEASONAL 0.08 $ 2,589 0.08 $ 2,634 0.08 $ 2,719
Total 0.08 $ 2,589 0.08 $ 2,634 0.08 $ 2,719
City Garage-FT Service Fund
81054600 61010 810 3225 GE-35 EQUIP MAINT.SUPERVISOR 1.00 $ 75,299 1.00 $ 80,601 1.00 $ 87,654
81054600 61010 810 2525 GD-10 MECHANIC 7.00 $ 414,299 7.00 $ 409,485 7.00 $ 428,559
INVENTORY/ACCOUNT
81054600 61010 810 GE-27 CLERK - $ - - $ - 1.00 $ 46,082
81054600 61010 810 835 GD-03 STOCK CLERK 2.00 $ 98,148 2.00 $ 100,328 1.00 $ 52,073
81054600 61010 810 7250 GD-11 LEAD MECHANIC 2.00 $ 123,268 2.00 $ 125,738 2.00 $ 130,103
Total 12.00 $ 711,014 12.00 $ 716,152 12.00 $ 744,471
City Garage-PT Service Fund
81054600 61020 810 3056 GD-03 CUSTODIAN I 0.15 $ 7,288 0.15 $ 7,417 0.15 $ 7,658
Total 0.15 $ 7,288 0.15 $ 7,417 0.15 $ 7,658
Landfill-FT
94054200 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.40 $ 29,309 0.45 $ 35,308 0.45 $ 38,469
94054200 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.60 $ 50,702 0.60 $ 51,661 0.60 $ 53,645
94054200 61010 620 2655 GD-11 FOREMAN 0.60 $ 36,294 0.60 $ 37,289 0.60 $ 38,504
94054200 61010 940 2525 GD-11 MECHANIC 1.00 $ 59,299 1.00 $ 63,810 1.00 $ 66,070
94054200 61010 940 2300 GD-08 EQUIPMENT OPERATOR II 1.40 $ 82,513 1.00 $ 60,291 1.00 $ 62,242
LANDFILL EQUIP
94054200 61010 940 2948 GD-O8 OPERATOR 2.75 $ 156,788 3.15 $ 182,480 3.15 $ 182,220
94054200 61010 940 870 GD-04 SCALE HOUSE OPERATOR 1.40 $ 70,467 1.40 $ 71,165 1.40 $ 75,127
-136-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Total 8.15 $ 485,372 8.20 $ 502,004 8.20 $ 516,277
Landfill-Seasonal
94054200 61030 940 1325 GD-26 EQUIPMENT OPERATOR 0.75 $ 24,273 0.75 $ 24,696 0.75 $ 25,494
Total 0.75 $ 24,273 0.75 $ 24,696 0.75 $ 25,494
Composting-Landfill Program-FT
94054210 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.10 $ 7,327 0.10 $ 7,845 0.10 $ 8,547
94054210 61010 620 2655 GD-11 FOREMAN 0.05 $ 3,024 0.05 $ 3,077 0.05 $ 3,209
LANDFILL EQUIP
94054210 61010 940 2948 GD-08 OPERATOR 0.10 $ 5,700 0.20 $ 11,599 0.20 $ 10,824
94054210 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.10 $ 8,451 0.10 $ 8,610 0.10 $ 8,940
Total 0.35 $ 24,502 0.45 $ 31,131 0.45 $ 31,520
HHMRCC-Landfill Program-FT
94054220 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.15 $ 10,989 0.10 $ 7,845 0.10 $ 8,547
94054220 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.05 $ 4,225 0.05 $ 4,305 0.05 $ 4,471
94054220 61010 620 2655 GD-11 FOREMAN 0.05 $ 3,024 0.05 $ 3,077 0.05 $ 3,209
94054220 61010 940 2300 GD-O8 EQUIPMENT OPERATOR II 0.30 $ 17,440 - $ - - $ -
LANDFILL EQUIP
94054220 61010 940 2948 GD-08 OPERATOR 0.10 $ 5,567 0.30 $ 17,226 0.30 $ 16,608
94054220 61010 940 870 GD-04 SCALE HOUSE OPERATOR 0.55 $ 29,238 0.50 $ 24,840 0.50 $ 25,505
Total 1.20 $ 70,483 1.00 $ 57,293 1.00 $ 58,340
Education&Communication-Landfill Program-FT
94054230 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.05 $ 3,663 0.05 $ 3,923 0.05 $ 4,126
94054230 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.05 $ 4,225 0.05 $ 4,305 0.05 $ 4,471
94054230 61010 620 2655 GD-11 FOREMAN 0.05 $ 3,024 0.05 $ 3,077 0.05 $ 3,209
Total 0.15 $ 10,912 0.15 $ 11,305 0.15 $ 11,806
E-Scrap Recycling-Landfill Program-FT
94054240 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.10 $ 7,327 0.10 $ 7,845 0.10 $ 8,251
94054240 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.05 $ 4,225 0.05 $ 4,305 0.05 $ 4,471
94054240 61010 620 2655 GD-11 FOREMAN 0.10 $ 6,049 0.10 $ 6,153 0.10 $ 6,418
LANDFILL EQUIP
94054240 61010 940 2948 GD-O8 OPERATOR - $ - 0.30 $ 17,226 0.30 $ 16,608
94054240 61010 940 870 GD-04 SCALE HOUSE OPERATOR 0.05 $ 2,658 0.10 $ 4,968 0.10 $ 5,101
94054240 61010 940 2300 GD-08 EQUIPMENT OPERATOR II 0.30 $ 17,440 - $ - - $ -
Total 0.60 $ 37,699 0.65 $ 40,497 0.65 $ 40,849
DMASWA Rural Recycling Program-FT
94054250 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.10 $ 7,327 0.10 $ 7,845 0.10 $ 8,547
94054250 61010 620 2655 GD-11 FOREMAN 0.05 $ 3,024 0.05 $ 3,077 0.05 $ 3,209
94054250 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.05 $ 4,225 0.05 $ 4,305 0.05 $ 4,471
Total 0.20 $ 14,576 0.20 $ 15,227 0.20 $ 16,227
DMASWA Gas Collection-FT
94054260 61010 940 2625 GE-36 DMASWAADMINISTRATOR 0.10 $ 7,327 0.10 $ 7,845 0.10 $ 8,547
-137-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
94054260 61010 940 2625 GE-35 LANDFILL SUPERVISOR 0.10 $ 8,451 0.10 $ 8,610 0.10 $ 8,940
94054260 61010 620 2655 GD-11 FOREMAN 0.10 $ 6,049 0.10 $ 6,153 0.10 $ 6,418
LANDFILL EQUIP
94054240 61010 940 2948 GD-08 OPERATOR 0.05 $ 2,822 0.05 $ 2,871 0.05 $ 2,964
94054260 61010 940 2300 GD-08 EQUIPMENT OPERATOR II — $ — — $ — — $ —
Total 0.35 $ 24,649 0.35 $ 25,479 0.35 $ 26,869
TOTAL PUBLIC WORKS DEPT. 93.28 $5,344,683 93.28 $5,455,586 93.43 $5,653,693
-138-
Capital Improvement Projects by Department/Division
PUBLIC WORKS
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1012477 MSC AIR QUALITY 32,750
1022938 ROOF-CENTRAL STORAGE 29,600 28,000
2501209 ST SWEEPER REPL PROJECT
2501227 CURB RAMP PROGRAM 547,761 9,142 799,492
2501230 ASPHALT MILLING PROGRAM 687 403
2501839 AERIAL BUCKET TRUCK 325,000
2501936 ENDLOADER PURCHASES 103,000
2502039 DUMP TRUCK REPLACEMENT 214,234
2602775 STREET OVERLAYS
3001006 CONCRETE SECTION REPAIR 32,000 25,000 25,000
3001209 ST SWEEPER REPL PROJECT 269,067
3001226 CURB REPLACEMENT PROGRAM 8,100 11,909 20,000 50,000
3001227 CURB RAMP PROGRAM 1,205 199,189 342,265 38,595
3001230 ASPHALT MILLING PROGRAM 75,461 88,475 83,092 172,832
3001432 STEPS,RAILINGS,FENCING 10,000
3001445 FLOODWALL POST FLOOD REPA 4,471 17,163 25,000 25,000
3001839 AERIAL BUCKET TRUCK 125,876
3001936 ENDLOADER PURCHASES
3001938 DT SIGN POST REPLAC PROJ 46,938 10,000 15,000
3002038 PORT AMENITIES MAINT 5,157
3002039 DUMP TRUCK REPLACEMENT 285,409 182,930
3002151 WAYFINDING SIGN REPLACE 22,432
3002221 TRUCK-MOLTNTED NEW CONCEPT 19,254
3002539 DUMP TRK REPLC 136,959 504,800
3002541 MSC LED LIGHTING 36,950
3002789 HAWTHORNE BOAT RAMP 1,600
3002815 BEE BRANCH TRANSFORMER ll 5,575
3002908 EV CHARGING MLTNIC SERVICE 15,602
3502222 ICE HARBOR GATES TIMBER 145,000
3502480 PURINA DRIVE FLOODWALL
64054755 WATER MAIN REPLACEMENTS 6,600 8,700
6701533 DUAL PACKER RECYCLE VEH 452,275 542,154
7101341 SANITARY SEWER ROOT FOAM 29,530 30,000
7102405 ffiGH PRESSURE SEWER JET 274,642
7102909 SMART COVERS 30,000
7201209 ST SWEEPER REPL PROJECT 185,000
7202155 FLOOD CONTROL LEVEE CERT ll,382 8,258
7202335 HESCO FLOOD CONTROL LTNITS 366,667
7202405 HIGH PRESSURE JETVAC 69,438
7202480 PURINA DRIVE FLOODWALL 742
7202790 SURFACE DEEP CLEAN LTNIT
7202792 ICE HARBOR ABUTMENT REP 13,896 80,493
7202845 SANDBAG EQUIPMENT
8102907 VEHICLE MAINT LUBE SYSTEM 40,000 60,000
8102908 EV CHARGING MLTNIC SERVICE 88,405
9402685 SHORT-TERM FACILITIES
9402770 SWISS VALLEY LAND ACQUIS 18,499
9402820 CELL 9 PHASE 4 2,833,020 862,760
9402868 LANDFILL FLARE RELOCATE 130,000
-139-
Capital Improvement Projects by Department/Division
PUBLIC WORKS
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
9402956 LANDFILL HAUL TRUCK REPL 601,000
9402957 LANDFILL SEWER LINE EXT 250,000
9402958 LANDFILL LiTTER FENCING 300,000
9402959 LANDFILL SVC BUILD DESIGN 225,000
PUBLIC WORKS TOTAL 4,603,066 1,929,973 2,299,301 3,969,495
-140-
PRGRM/ PAG
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL E
PUBLIC WORKS
Public Works
Asphalt Milling Program $ 172,832 $ 88,144 $ 89,907 $ 91,705 $ 93,539 $ 536,127 195
Curb Ramp Program $ 838,087 $ 443,778 $ 481,720 $ 522,908 $ 533,366 $2,819,859 196
Curb Replacement Program $ 50,000 $ - $ 75,000 $ 50,000 $ 50,000 $ 225,000 197
Concrete Street Section
Repair Program $ 25,000 $ - $ 50,000 $ 50,000 $ 50,000 $ 175,000 198
Street Sign and Post
Replacement $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 199
Floodwall Post-Flood Repair
Program $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 200
Steps, Hand Railings and
Wall-Top Fencing $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 201
Ice Harbor Gates Fender
Replacement Project $ 145,000 $ - $ - $ - $ - $ 145,000 202
Central Storage Building
Roof Repair Project $ 28,000 $ - $ - $ - $ - $ 28,000 203
Vacuum Street Sweeper
Replacement Project $ 269,067 $ - $ - $ - $ - $ 269,067 204
58,000 Gross Vehicle Weight
(GVW) Dump Truck
Replacement $ - $ 506,932 $ - $ 268,902 $ - $ 775,834 205
44,000 GVW Dump Truck
Replacement $ - $0 $191,176 $ 390,000 $ 397,798 $ 978,974 206
Sprinkler System-Central
Storage $ - $ - $ 18,500 $ - $ - $ 18,500 207
Mechanical Sweeper
Replacement Project $ - $ - $ - $ - $ 230,000 $ 230,000 208
Hawthorne Street Boat Ramp
Repair $ - $ - $ - $ - $ 41,410 $ 41,410 209
Backhoe Loader Purchase $ 103,000 $ - $ - $ - $ - $ 103,000 210
Municipal Services Center
Roof Mounted HVAC
Replacement Unit $ - $ - $ - $ 20,000 $ 75,000 $ 95,000 211
Municipal Service Center
Vehicle Access Doors
Replacement Project $ 36,950 $ 38,058 $ - $ - $ - $ 75,008 212
PUBLIC WORKS
Business Type
Smart Lid Manhole Project $ - $ - $ 35,000 $ 35,000 $ 35,000 $ 105,000 213
Sanitary Sewer Root
Foaming $ - $ 30,000 $ 35,000 $ 35,000 $ 35,000 $ 135,000 214
Replacement of Main Line
CCTV Inspection Unit $ - $ - $ 295,000 $ - $ - $ 295,000 215
High Pressure Sewer Jet
Cleaner Replacement $ - $ 210,000 $ - $ - $ - $ 210,000 216
Street Vacuum/Flush Unit
Replacement Project $ 185,000 $ - $ - $ - $ - $ 185,000 217
Bee Branch Flood Control
Pumping Station Camera
Project $ - $ 55,000 $ - $ - $ - $ 55,000 218
-141-
PRGRM/ PAG
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL E
PUBLIC WORKS
Cab-Over Solid Waste
Vehicles $ 542,154 $ 462,454 $ 463,004 $ 343,703 $ 355,732 $2,167,047 219
Electric Vehicle Charging
Infrastructure Located at the
Municipal Services Center $ 88,405 $ 20,139 $ 114,120 $ — $ — $ 222,664 220
Municipal Service Center
Vehicle Maintenance Area Oil
Lubrication System $ 60,000 $ — $ — $ — $ — $ 60,000 221
Municipal Service Center
Vehicle Maintenance Area
Wall Cleaning and Painting
Project $ — $ — $ 5,000 $ 57,500 $ — $ 62,500 222
Heavy Vehicle Maintenance
Lift Replacement Project $ — $ — $ 156,279 $ — $ — $ 156,279 223
Purina Drive Load Scanner
System $ — $ 69,471 $ — $ — $ — $ 69,471 224
Landfill Service Building
Design $ 225,000 $ — $ — $ — $ — $ 225,000 225
Landfill Litter Fencing $ 300,000 $ — $ — $ — $ — $ 300,000 226
Landfill Sewer Line
Extension $ 250,000 $ — $ — $ — $ — $ 250,000 227
Landfill Haul Truck
Replacement $ 601,000 $ — $ — $ — $ — $ 601,000 228
TOTAL $3,969,495 $1,973,976 $2,059,706 $1,914,718 $1,946,845 $11,864,740
-142-
CITY OF DUBUQUE
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'��� _
. , ;�-� �. � � MARCH 24, 2022
� '�- �° ''' �� ' � Five Flags Civic Center
� � � W Grand River Center
� 2 Mystique Community
• � �,� ' � Ice Center
� , �
� C � - - ' _ � Transportation Services
' � Engineering
FISCAL YEAR 2023
Recommended
Policy And Narrative Budget
TABLE OF CONTENTS
March 24, 2022
Virtual Meeting - GoToMeeting - Access Code: 337-661-181
or by calling 1.877.568.4106 (toll free)
OPERATING BUDGET CIP
DEPARTMENT/DIVISION PAGE PAGE
Five Flags Civic Center 1 68
Grand River Center 21 109
Mystique Community Ice
Center 33 103
Transportation Services 43 375
Engineering 91 229
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-ii-
HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES'were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
-iii-
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Battery icons for each KPI visually indicate how well an
objective is doing and represent the following:
� �y� �■ r
On Track Improving Needs Work
6) Recommended Operating Revenue Budget by Department/Division: This report reflects
line item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Citizen's Guide
-iv-
Five Flags
Civic Center
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FIVE FLAGS CIVIC CENTER DIVISION
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 24,415 26,529 27,526 3.8%
Supplies and Services 1,014,632 934,723 1,006,567 7.7%
Machinery and Equipment 14,890 79,700 175,000 119.6%
Total Expenses 1,053,937 1,040,952 1,209,093 16.2%
Debt on Projects paid with Sales Tax Fund (20%) 43,929 44,064 41,887 -4.9%
Property Tax Support 1,053,937 1,040,952 1,209,093 168,141
Percent Increase (Decrease) 16.2%
Personnel -Authorized FTE 0.15 0.15 0.15
*Actual Benchmark for FY 2022 is $984,793.91.
Improvement Package Summary
1 of 2
This improvement decision provides for interpretive venue information and four (4) radio frequency
identification ticket scanners that are self-service. This is eliminating the need for close contact with
ticket takers upon ingress if the patron feels uncomfortable being in close proximity with staff. The
information kiosks can be displayed in multi-languages and will have information about seating,
concessions and directions again without the need for close interaction with staff. This improvement
package is in alignment with City Council goals of Partnership for a Better Dubuque: Building our
community that is viable, livable, and equitable.
Related Cost: $ 28,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.011 0.11%
Activity: Civic Center Administration
2 of 2
This improvement level decision package provides for the third and final phase of security cameras.
This phase will place nine (9) cameras inside the historic Five Flags Theater, at the Majestic and Bijou
Rooms as well as the hallway entrances to dressing areas in the arena and theater. These cameras are
for internal controls, as well as monitoring common public areas, entrances and exits to the building.
ASM Global, the management company, performed a risk assessment audit with police, fire and
Homeland Security. The assessment recommended cameras in specific locations. There will be a
recurring cost of approximately $963 a year for these cameras. The first year is included in the
purchase price. This improvement supports the City Council high priority goal of security camera
funding under the Vibrant Community: Healthy and Safe goal.
Related Cost: $ 15,500 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0061 0.06%
Activity: Civic Center Administration
-3-
Significant Line Items
Background
1. History: The City has contracted the firm,ASM Global (formerly SMG), after Council approval in
April 2004, to privately manage Five Flags Civic Center.ASM Global's original five year private
management agreement began on July 1, 2004 and ended June 30, 2009. The current
agreement expired June 30, 2014 and was extended for another five-year period ending June
30, 2019 and the five-year extension as executed for a period ending June 20, 2024.
Five Flags Property Tax Support
$1,350,000 1,336,354
$1,275,000 �
$1,200,000 1,165,534
$1,125,000 1,171,089
$1,050,000
1,053,937 1,045,113
$975,000
$900,000 $92'$4$
828,944 836,510
$825,000 869,086 g53,128 783,331 782,198 763,782
$750,000 825,3'8Q4,243 792�493
$675,000 � ■ � ■ � 758,136 793,88gi5,162
$600,000 594,899 705,858
eti�s� ��Ja\ 21 2� 1g �$ 1� 16 1� 1� 1� 12 11 1� �9 �$ �� �6 �� �� ��
,L36���dge�P
22
*ASM Global (formerly SMG) took over managing Five Flags on July 1, 2004.
— FY 2020 included Five Flags Assessment and Study in amount of$82,800, a one-time cost. It
also included a $17,565 expense for the shortfall to the benchmark in FY 2019 as well as
$200,000 shortfall to benchmark payment during FY 2020 due to the full closure of Five Flags in
March of 2020 due to the COVID-19 pandemic.
— FY 2021 included the soils study to help inform the Phase 2A Study for$20,000 and $14,890
replacement of speakers damaged by water not covered by insurance.
— FY 2022 included $79,700 in replacement equipment purchases, improvement packages
approved including AED's and backflow preventer and a $58,000 carryover from FY 2021 for
expenditures forArts Council COVID relief grant.
— FY 2023 included $131,500 in replacement equipment purchases.
Employee Expense
2. FY 2023 employee expense reflects a 3.25% wage package increase.
3. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022. The employee contribution of 6.29% is unchanged from FY 2022.
-4-
Supplies & Services
4. Benchmark Calculation: The benchmark is the amount the City sets forASM Global of
property tax needed to operate the Five Flags Civic Center. The original benchmark and formula
for adjustment was established in the 2004 agreement with ASM Global.ASM Global is
challenged to spend less than the Benchmark, thereby reducing the amount of property tax
support needed. The benchmark is calculated by taking total expense less earned revenue for
the Civic Center, to get the property tax support. This calculation was completed in the
beginning by taking the average actual property tax support spent in FY 2002, 2003, and 2004
($682,091) and then increased annually by an inflation factor. This amount includes ASM
Global's projected management fee of$111,360 in FY 2023. The Benchmark fee is set for the
purpose of the budget with an estimated CPI and then adjusted by the actual May CPI after the
budget is adopted to arrive at the actual Benchmark and management fee.
5. ASM Global's goal is to come in under the benchmark, but if the benchmark is not met, the City
of Dubuque must pay any amount over the benchmark.ASM Global's incentive to meet the
benchmark gives them $.50 of every dollar under the benchmark.
Annual Benchmark Set for ASM Global: In FY 2014 the benchmark was $852,040 (prior year
plus the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May
CPI of 2.1°/o), in FY 2016 the benchmark was $869,933 (prior year plus the May CPI of 0%), in
FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1°/o), in FY 2018 the
benchmark was $895,326 (prior year based on May CPI of 1.9%), in FY 2019 the benchmark
was $920,395 (prior year based on May CPI of 2.80%), in FY 2020 the benchmark was
$936,962 (prior year based on May CPI of 1.80%), in FY 2021 the benchmark was $937,899
(prior year based on May CPI of 0.10%), in FY 2022 the benchmark was $984,794 (prior year
based on May CPI of 5.00%), and the FY 2023 benchmark is anticipated to be $1,034,034 (prior
year and anticipated May CPI of 5.00% ).
Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual
expenses were higher due to the transitioning of the employees. There were additional costs
relating to unemployment insurance, vacation payoffs and prior year expenses that did not count
against the benchmark. The Five Flags Civic Center was also under renovation soon after SMG
(ASM Global) started. It was expected that the first year of management would cost more.Also,
the budget was initially set with the management fee ($75,000) added on top of the set
benchmark. It was determined that the benchmark should already include ASM Global's
management fee, and the actual benchmark was adjusted accordingly with the additional
budget going back into General Fund.
-5-
ASM Global (formerly SMG) Benchmark Payout
$100,000
66,4�00
$75,000
$50,000 25 2g2 34,062
$25,000 11,468 11,220 6,845 4,5947,757
3 110 -
$0 - ���5� - - - - - - - - - -
8,937 10,169 6,973 8,238
$-25,000
$-50,000 1 /
$-75,000
$-100,000
(133,689)
$-125,000
$-150,000
21 20 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05
Fiscal Year
50% Benchmark Paid
This summary of annual results of the benchmark to date reflects ASM Global has met the
benchmark since 2006 with the exception of FY 2019 and FY 2020. FY 2019 included a polar
vortex weather event affecting utility costs and event financial performance as well as repairs to
the facility due to the age and status of the Five Flags building. FY 2020 included the closure of
the Five Flags Civic Center due to the COVID-19 pandemic, the Governor's Proclamations in
addition to event cancellations and rescheduling into FY 2021. This affected the Five Flags
budget from March 2020 to the end of the fiscal year. FY 2020 was on track to be at benchmark
prior to the beginning of the pandemic.
-6-
Property Tax Support Compared to Benchmark for Five Flags
22
21
20
19
18 �
17
16
� 15
c�
} 14 �
`� 13
U
�
�` 12
11
10
09
08
07 �
06
05
$600,000 $675,000 $750,000 $825,000 $900,000 $975,000 $1,050,000
� ASM Global/SMG Benchmark � Property Tax Support
When comparing the annual property tax support spent to the benchmark each year the
following should be noted.
Property tax support includes items not included in the benchmark such as
• Replacement equipment such as items like lifts, commercial floor machines,
sound systems, chairs. The list is extensive and replaced on a replacement
schedule.
• Improvement packages that add the Five Flags such as the addition of security
cameras.
• Shortfall payments for not meeting the benchmark in FY 19 and FY20.
• Studies or specific operating expenses for example the studies and assessments
in FY20 and FY21.
• Initial cost of transitioning city employees to SMG in FY05.
-7-
Machinery and Equipment
6. The total equipment requested for FY 2023 is $175,000:
Pedestal Fans 600
Vacuum Cleaners 1,200
Dimmers -Theater 22,000
Grease Traps -2 1,200
Clothes Washer 750
Clothes Dryer 650
Lift (36') 11,000
Carpet Cleaner/Extractor 4,800
Fire Extinguishers 3,200
Power Washer 400
Small Projector 3,000
Large Projector 20K Lumens 20,000
Backlit Advertising Signs 2,700
Theater Sound System 60,000
Recommended Improvement Packages 43,500
Total $175,000
Debt Service
7. FY 2023 Annual debt service is as follows ($41,887):
Final Call
Amount Debt Series Payment Source Purpose Payment Date
$ 33,514 2019C G.O. Sales Tax 20% Civic Center Improvements 2030 2026
$ 8,373 2019B G.O. Sales Tax 20% Chair Platform Section 3 2039 2039
$ 41,887 Total Civic CenterAnnual Debt Service
-8-
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-9-
LEISURE SERVICES
FACILITY DIVISION
The Facility Division provides for the effective and efficient maintenance of buildings and equipment and
administration of management contracts for Five Flags Civic Center and Grand River Center, ensuring
facilities and programs that provide an increased QUALITY OF LIFE and creates opportunities for both
citizens and visitors.
Lci�ure .�
�ervices
Fatility
Di�isi�n
Fi�� Flags Grand Ri�r�r
Cenxer �enter
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
� Planning is necessary to develop an ❑ngaing capital
j imprav�ment plan ta k��p up each �uilding. �MG and
. . . Plat�n�m Hospitali#y work tage#her and separat�ly to
pravjde ven�ies for c�nferences; weddings, family
events, #rade sk�ows, entertainment, busin�ss
PE�PLE meetings, even#s and mo�e. Each works ta mee#the
The Grand River Center as the needs af Rndividuals. busir�ess�s and event planner�.
conferen�e and education center � �'�t • - �
and Five Flags as the civic �.— ��� � -- �
c�nter both provid� increased , �4+�'�; r���`�
quality of life far�he residents of �� ����� }
;� ,, -
Dubuque as well a� positive � 1 '�rj �• '��= . � �.
. y,
visitor experiences for travelers � F �T-
ta th� area.
- � �
�_
�—- �..
�, -
�� �
r r
PARTNERSHIPS
Effarts are coardina#ed with t��e D�b��ue Area�Jisi+or
and C�nventian Bureau. �ften local professianals .
� represent their prafessional assaciatior� t� �ring their
sta#e ar�dior natianal canference to Qub€��ue. Partners
at Five Flag� include many theatrical an�f performing
groups_
-10-
LEISURE SERVICES
FACILITY DIVISION
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 0.15 0.15 0.15
Property Tax Support
$2,500,000
$2,000,000 $1,954,905
$1,751,975
$1,500,000 $1,430,792.8
$1,000,000
$500,000
$0
Property Tax Support
FY 2021 � FY 2022 FY 2023
The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies
and services accounts for 80.01°/o of the department expense as seen below. Overall, the department's
expenses are expected to increase by 10.01°/o in FY 2023 compared to FY 2022.
Expenditure by Category by Fiscal Year
$24,415
Employee Expense $26,529
$27,526
$1,391,488
Supplies and Services $1,470,166
$1,564,173
$14,890
Machinery and Equipment $255,280
$335,680
s�0 �p0 ��O �p0 �p0 O�O �p0 �p0
O� O� O> >
��� ��� ��� ��0� ����p, ����p, ����p,
FY 2021 � FY 2022 FY 2023
-11-
LEISURE SERVICES
FACILITY DIVISION
Mission & Services
The Facility Management Division of the Leisure Services Department strives to provide venues for
community and civic activities, entertainment, and cultural events and activities. The division promotes
events and activities that bring tourists and generate spending in the community and ensure the centers
are well-maintained and professionally managed to ensure attendees have a positive experience.
Five Flags Civic Center is a City owned building managed day-to-day by
ASM Global located in the heart of downtown. It is a multipurpose facility
which hosts sporting events, theatrical performances, concerts, meetings ��`
and conventions, high school and community college graduations, ��V E F L���
sporting events and much more. Five Flags Civic Center features an - �- _:.: � •. �_. --- —
arena, historic theater, meeting rooms and intimate performance stage a'������E � ����'�
called the Bijou Room.
The Grand River Center is a City owned building managed by Platinum
�,� Hospitality. Dubuque's iconic convention and education center is located in
the Port of Dubuque overlooking the Mississippi River and Riverwalk. The
GRAIVD�1VER�ENTER conference center has meeting rooms, a ballroom and exhibit hall allowing a
variety of uses of the space for large and small events.
Leisure Services initiates capital improvement projects for these facilities ensuring the long-term viability
and functionality of these buildings.
_ �_ , � ..__ �
-- — �
� � lli L '" �
� Y , ;:,F .
5 s' �
4�f�1�� 1� a^_ ��� i �-� �� � i :
�� � ' .,� ��� '�r
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._� �. �� 7� .y,�
,ax :-pE"'.�:.
Five Flags Civic Center Funding Summary
FY 2022 FY 2023
FY 2021 Actual Budget Requested
Expenditures $1,053,937 $1,040,952 $1,209,093
Resources $— $— $—
Five Flags Civic Center Position Summary
FY 2023
Leisure Services Manager 0.15
Total FT Equivalent Employees 0.15
Grand River Center Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $407,362 $740,870 $774,822
Resources $30,506 $29,847 $29,010
Grand River Center Position Summary
FY 2023
Leisure Services Manager 0.15
Total FT Equivalent Employees 0.15
-12-
Performance Measures
City Council Goal: Partnerships for a Better Dubuque
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Become a regional hub for arts and culture by partnering with arts &culture
organizations and providing Arts and Culture events and programming.
% change from prior year in performing +.5% -50% +11% 50% �
arts programming held at Five Flags
2 Activity Objective: Host community events and activities that support families and children.
#of unique performances and events g0 78 51 65 �
(both centers combined)
#of events that supported fundraisers 15 13 17 5 a
benefiting families & children (both)
3 Activity Objective: Maintain infrastructure and amenities to support economic development and
growth.
#of attendees at Annual Growing 0/0 0/0 �y�
Sustainable Communities Conference 500/30 482 (27) �actual)* (actual) *
(number of states represented)
*Note - For FY 2021 the numbers of events and changes greatly affected with cancellations from March
of 2020 due to the pandemic. In October of 2020 (FY21) and 2021 (FY22) the Growing Sustainable
Communities Conference was cancelled due to the ongoing pandemic and health concerns.
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-13-
Recommended Operating Revenue Budget - Department Total
32-CIVIC CENTER DIVISION
FY19 Actual FY20 Actual FY21 Adopted FY22 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 45701 STATF GRANTS 0 58,000 0 0
45 STATE GRANTS -Total 0 58,000 0 0
400 54210 GO BOND PROCEEDS 318,982 0 0 0
400 54220 BOND DISCOUNT 14,448 0 0 0
54 OTHER FINANCING SOURCES -Total 333,430 0 0 0
400 59350 FR SALES TAX CONSTRUCTION 45,605 43,929 44,064 41,887
59 TRANSFER IN AND INTERNAL -Total 45,605 43,929 44,064 41,887
C1VIC CENTER DIVISION -Total 379,035 lO1,929 44,064 41,887
-14-
Recommended Operating Expenditure Budget - Department Total
32-CIVIC CENTER DIVISION
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 18,246 19,277 20,932 21,746
100 61310 1PERS 1,722 1,820 1,976 2,053
100 61320 SOCIAL SECURITY 1,332 1,417 1,601 1,664
100 61410 HEALTH INSURANCE 1,626 1,844 1,955 2,014
100 61415 WORKMENS'COMPENSATION 45 46 54 42
100 61416 LIFE INSURANCE 11 I 1 11 7
61-WAGES AND BENEFiTS 22,983 24,415 26,529 27,526
100 62090 PRINTING&BINDING 229 0 348 348
100 62110 COPYING/REPRODUCTION 1,438 984 1,744 1,744
100 62206 PROPERTY INSURANCE 25,577 28,082 30,433 33,340
100 62208 GENERAL LIABILITY INSURAN 68 64 64 81
100 62421 TELEPHONE 511 41 1,416 45
100 62614 EQUIP MAINT CONTRACT 2,512 4,143 2,512 2,512
100 62627 CAMERA MAINTENANCE 432 432 432 432
100 62712 CONSULTING ENGINEERS 82,800 20,000 0 0
400 62713 LEGAL SERVICES 707 0 0 0
400 62731 MISCELLANEOUS SERVICES 1,944 0 0 0
100 62761 PAY TO OTHER AGENCY 1,148,854 960,886 897,774 968,065
62-SUPPLIES AND SERVICES 1,265,072 1,014,632 934,723 1,006,567
400 62724 BOND PAYING AGENT FEE 152 0 0 0
627-CONTRACTUAL SERVICES 152 0 0 0
100 71119 FAX MACHINE 50,949 0 0 0
100 71227 SIGNAGE 0 0 0 2,700
100 71421 HIGH PRESSURE SPRAY 0 0 0 400
100 71517 LIGHTING EQUIPMENT 0 0 0 22,000
100 71550 MISCELLANEOUS EQUIPMENT 0 0 5,900 1,200
100 71610 CUSTODIAL EQUIPMENT 0 0 0 7,400
100 71619 OTHER MAINT.EQUIPMENT 0 0 0 11,000
100 72113 OTHER SAFETY EQUIPMENT 0 0 15,000 3,200
100 72314 SOLTND SYSTEM DEVICES 0 0 0 60,000
100 72415 ELECTRONIC DATA COLLECTOR 0 0 0 28,000
100 72416 VIDEO EQUIPMENT 0 14,890 0 23,000
100 72417 CAMERA RELATED EQUIPMENT 0 0 0 15,500
71-EQUIPMENT 50,949 14,890 20,900 174,400
100 734ll EQUIP ACQUISITION 0 0 58,800 600
73-CIP EXPENDITURES 0 0 58,800 600
400 74111 PRINCIPAL PAYMENT 364,803 33,463 34,603 33,463
400 74112 INTEREST PAYMENT 11,429 10,466 9,461 8,424
74-DEBT SERVICE 376,232 43,929 44,064 41,887
32-CIVIC CENTER DIVISION TOTAL 1,715,389 1,097,866 1,085,016 1,250,980
-15-
Recommended Expenditure Budget Report by Activity &
Funding Source
32-CNIC CENTER DNISION
CIVIC CENTER ADMINISTRATI-32100
FUNDING SOURCE: GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 58,800 600
EQUIPMENT 14,890 20,900 174,400
SUPPLIES AND SERVICES 1,014,632 934,723 1,006,567
WAGES AND BENEFITS 24,415 26,529 27,526
CIVIC CENTER
ADMINISTRATION 1,053,937 1,040,952 1,209,093
DEBT SERVICE -32400
FUNDING SOURCE:DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES
DEBT SERVICE 43,929 44,064 41,887
SUPPLIES AND SERVICES
DEBT 5ERVICE $43,929 $44,064 $41,887
CIVIC CENTER DIVISION TOTAL $1,097,866 $1,085,016 $1,250,980
-16-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
32 CIVIC CENTER DIVISION
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-44 LEISURE SERVICES MANAGER 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
TOTAL FULL TIME EMPLOYEES 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
TOTAL CIVIC CENTER DIVISION 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
-17-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Civic Center Administration
10032100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
Total 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
TOTAL CIVIC CENTER DIVISION 0.15 $ 19,541 0.15 $ 20,932 0.15 $ 21,746
-18-
Capital Improvement Projects by Department/Division
CIVIC CENTER DIVISION
FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1002569 FF IMPROV-SMG CONTRIB
1002819 FIVE FLAGS METAL DETECTOR 46,480
1021477 THEATER FIRE ESCAPE 127,200
1021711 ARENA DOORS ON MAIN 10,444
1022783 FIVE FLAGS ELEVATOR
1022882 THEATER CARPET 70,000
3501479 THEATER PLASTER REP/PAINT 212,000
3501708 THEATER-TUCKPOINT EXTERIO
3502378 ARENA ROOF 14,425 ll,345
3502379 ARENA LIGHT FIXTURES
3502647 ACCESSIBILITY BLDG MODIFI
3502740 FIVE FLAGS STUDY PHASE 2
3502741 ARENA CHAIR PLATFORM SEC3 510 0 0 0
3502831 BIJOU ROOM HALL TILE REPL 0 0 0 0
3601044 FIVE FLAGS RENOVATION 0 0 0 600,000
3602583 ARENA ROOF A/C UNTT REPLC 1,798 30,664 0 0
3602881 ARF,NA AIR CONDITION REPL 0 0 100,000 0
C1V1C CENTER DIVISlON TOTAL 73,657 42,009 170,000 939,200
-19-
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
CIVIC CENTER DIVISION
Culture and Recreation
Operations
Arena
Five Flags Building
Improvements $600,000 $2,900,00 $ 2,500,000 $ - $ - $6,000,000 68
Arena-Reseal Ballroom Floor $ - $ - $ - $ 26,500 $ - $ 26,500 69
Arena-Paint Exterior Steel
Siding $ - $ - $ - $ 103,000 $ - $ 103,000 70
Arena- Masking Equipment $ - $ - $ - $ 41,000 $ - $ 41,000 71
Arena-Locker/Shower
Facilities $ - $ - $ - $ 16,300 $ - $ 16,300 72
Arena-Stage Stage
Replacement $ - $ - $ - $ 255,000 $ - $ 255,000 73
Arena-Air Conditioner
Replacement $ - $ - $ - $ - $ 528,000 $ 528,000 74
Arena- Paint Ceiling $ - $ - $ - $ - $ 87,700 $ 87,700 75
Arena- Dressing Rooms
Remodel $ - $ - $ - $ - $ 35,000 $ 35,000 76
Arena-Scoreboard $ - $ - $ - $ - $ 73,000 $ 73,000 77
Theater- Dressing Rooms
Remodel $ - $ - $ - $ 54,050 $ - $ 54,050 78
Theater- Boiler Replacement $ - $100,000 $ - $ - $ - $ 100,000 79
Theater-Chair Restoration $ - $ - $ - $ - $ 184,000 $ 184,000 80
Theater-Orchestra Pit Lift $ - $ - $ - $ 256,000 $ - $ 256,000 81
Theater- ExteriorAwning
Addition $ - $ - $ - $ - $ 27,000 $ 27,000 82
Theater-Scene Shop Ramp
Removal $ - $ - $ - $ - $ 35,000 $ 35,000 83
Theater-Stage Curtain
Replacement $ - $ - $ - $ - $ 36,500 $ 36,500 84
Theater-Stage Lighting
Replacement $ - $ - $ - $ - $ 125,000 $ 125,000 85
Theater- Plaster Restoration
and Paint $212,000 $ - $ - $ - $ - $ 212,000 86
Theater- Fire Escape $127,200 $ - $ - $ - $ - $ 127,200 87
Theater- East Exterior and
Interior Restoration $ - $ - $ - $ - $ 30,000 $ 30,000 88
Promenade-Remodel
Concession Stand $ - $ - $ - $ - $ 187,000 $ 187,000 89
TOTAL $939,200 $3,000,00 $ 2,500,000 $ 751,850 $1,348,200 $8,539,250
-20-
Conference
Center
-21-
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-22-
GRAND RIVER CONFERENCE CENTER
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense — — 27,526
Supplies and Services 376,856 535,443 557,606 4.1%
Machinery and Equipment — 175,580 160,680 -8.5%
Total Expenses 376,856 711,023 745,812 4.9%
Debt on Projects paid with Sales Tax Fund (20%) 30,506 29,847 29,010 -2.8%
Property Tax Support 376,856 711,023 745,812 34,789
Percent Increase (Decrease) 4.9%
Improvement Package SummarX
1 of 1
This improvement level decision package is for eighteen (18) security cameras to be placed inside the
Grand River Center (GRC). Currently the GRC has cameras on the loading dock and an internal system
for the employee service back of house. The internal system was installed in 2003 with only minor
updates since that time. The safety and security of the many citizens and visitors to the Grand River
Center is of utmost importance. No security monitoring system is in place for all the public areas, as well
as entrances and exits of the building. This phase 1 of a 3 phase projects focusing on cabling and
servers which is necessary for all 3 phases. It focuses on the back of the house. There will be a
recurring cost of approximately $1925 a year that would start in FY23 for these cameras. The first-year
license cost is included in the purchase price. This improvement supports the City Council goal Vibrant
Community: Healthy and Safe as well as the Management agenda high priority goal of surveillance
camera funding.
Related Cost: $ 34,730 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0137 0.14%
Activity: Conference Center
Significant Line Items
Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. In FY 2023, 0.15 FTE of the Leisure Services Manager position was reallocated from Parks to
the Grand River Conference Center to better reflect time spent.
Supplies 8� Services
4. Platinum Hospitality privately manages the Grand River Center. The following expenses are the
responsibility of the City based on the Facility Management Agreement:
➢ 50°/o of energy costs (gas and electric) are estimated to be $175,525 in FY 2022 and are
projected to be $171,401 in FY 2023. Electric decreased from $149,186 in FY 2022 to $136,594
in FY 2023 based on FY 2019 actual. Natural Gas increased from $26,339 in FY 2022 to
-23-
$34,807 in FY 2023 based on FY2019 plus 8.6%. FY20 and FY21 closures resulted in lower
than typical energy use.
➢ Insurance costs (property and general liability) are estimated to be $53,341 in FY 2022 and are
projected to be $58,515 in FY 2023 based on FY 2022 actual.
➢ During FY 2013 an agreement was renegotiated to require a payment of 25% instead of 50% of
the actual Hotel/Motel Tax generated by the Grand Harbor Hotel. Payments and budget are as
follows:
FY 2020 - $0
FY 2021 - $148,538 *
FY 2022 - $88,310 (Budgeted)
FY 2023 - $88,310 (Projected)
*Due to COVID 19 there was a delay in reporting and payment of hotel motel tax from the Grand
Harbor which delayed payment to Platinum Hospitality in FY20. The FY20 payment of$73,967
was made in July of 2020 (FY21).
5. As per the Management Agreement, the repairs and maintenance limit and aggregate will
increase by the CPI as of July 1 each year. The City is responsible for repairs and maintenance
in excess of$1,184 individually and $17,765 in aggregate for the fiscal year. Historical actual
maintenance costs have been as follows:
FY 2020 - $132,246�
FY 2021 - $52,725 **
FY 2022 - $145,616�** (Budgeted)
FY 2023 - $132,338�*** (Projected)
*FY 2020 included additional $55,000 overhaul chiller number 2.
**FY 2021 included an additional $27,000 to rebuild air handling unit number 3.
***FY 2022 includes an additional $37,200 to replace circulation and condenser pumps as well
as water pump and boiler motors.
**** FY 2023 includes an additional $13,200 for replacement of pump motors and the ground
water pump.
6. The FY 2023 budget includes a reserve of$106,391 for management fees due to issuing a
request for proposal for the management company for the conference center.
Equipment
7. The following equipment will be replaced in FY 2023 ($160,680):
Digital signs system (internal) $ 64,700
Audio Visual Equipment $ 2,500
100 gallon water heater $ 17,000
Vacuums (6) $ 7,750
Broiler $ 10,000
Hot boxes - tall $ 9,000
6 Burner Range � $ 15,000
Recommended Improvement Packages $ 34,730
Total Equipment $160,680
-24-
Debt Service
8. FY 2023 Annual Debt Service is as follows ($29,010):
Payment Final Call
Amount Debt Series Source Purpose Payment Date
$ 2,604 2019C G.O. Sales Tax 20% Conference Center Improvements 2027 2026
$ 26,406 2019B G.O. Sales Tax 20% Energy Improvements 2039 2039
$ 29,010 Total Conference Center Annual Debt Service
For Conference Center Performance Measures see Five Flags Civic Center Outline
-25-
Recommended Operating Revenue Budget - Department Total
33-CONF CENTER OPERATION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
400 53620 RF,IMBURSF,MF,NTS-GENERAL 0 30,853 0 0
53 MISCELLANEOUS -Total 0 30,853 0 0
400 54210 GO BOND PROCEEDS 24,781 0 0 0
400 54220 BOND DISCOUNT 1,122 0 0 0
54 OTHER FINANCING SOURCES -Total - 25,903 0 0 0
400 59350 FR SALES TAX CONSTRUCTION 31,015 30,506 29,847 29,010
59 TRANSFER IN AND INTERNAL -Total � 31,015 30,506 29,847 29,O10
CONF CENTER OPE12AT10N -Total 56,918 61,359 29,847 29,010
-26-
Recommended Operating Expenditure Budget - Department Total
33-CONF CENTER OPERATION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEF.S 0 0 0 21,746
100 61310 IPERS 0 0 0 2,053
100 61320 SOCIAL SECURITY 0 0 0 1,664
100 61410 HEALTH INSURANCE 0 0 0 2,014
100 61415 WORKMENS'COMPENSATION 0 0 0 42
100 61416 LIFE INSURANCE 0 0 0 7
61-WAGES AND BENEFITS 348,946 376,856 535,443 557,606
100 62206 PROPERTY INSURANCE 44,457 48,803 52,891 57,942
100 62208 GENERAL LIABILITY INSURAN 875 429 450 573
100 62411 UTILITY EXP-ELECTRICITY 142,082 106,893 149,186 136,594
100 62412 UTILITY EXP-GAS 26,339 17,217 26,339 34,807
100 62431 PROPERTY MAINTENANCE 132,246 52,725 145,616 132,338
100 62528 MOTOR VEH.MAINT.OUTSOUR 0 1,311 0 0
100 62611 MACH/EQUIP MAINTENANCE 0 0 72,000 0
100 62614 EQUIP MAINT CONTRACT 155 155 155 155
100 62627 CAMERA MAINTENANCE 96 0 96 96
100 62663 SOFTWARE LICENSE EXP 2,090 384 0 0
100 62664 LICENSE/PERMIT FEES 400 400 400 400
400 62713 LEGAL SERVICES 55 0 0 0
400 62731 MISCELLANEOUS SERVICES 151 0 0 0
100 62737 CONTRACT ADM SERVICE 0 0 0 106,391
100 62761 PAY TO OTHER AGENCY 0 148,538 88,310 88,310
62-SUPPLIES AND SERVICES 348,946 376,856 535,443 557,606
400 62724 BOND PAYING AGENT FEE 12 0 0 0
627-CONTRACTUAL SERVICES 12 0 0 0
100 71550 MISCELLANEOUS EQUIPMENT 0 0 0 51,000
100 71610 CUSTODIAL EQUIPMENT 0 0 0 7,750
100 72314 SOLTND SYSTEM DEVICES 0 0 0 2,500
100 72416 VIDEO EQUIPMENT 24,983 0 77,684 64,700
100 72417 CAMERA RELATED EQUIPMENT 0 0 0 34,730
71-EQUIPMENT 24,983 0 77,684 160,680
100 734ll EQUIP ACQUISITION 0 0 97,896 0
73-CIP EXPENDITURES 0 0 97,896 0
400 741ll PRINCIPAL PAYMENT 50,626 24,885 24,973 24,885
400 74112 INTEREST PAYMENT 6,075 5,621 4,874 4,125
74-DEBT SERVICE 56,701 30,506 29,847 29,010
33-CONF CENTER OPERATION TOTAL 430,642 407,362 740,870 774,822
-2�-
Recommended Expenditure Budget Report by Activity & Funding Source
33-CONF CENTER OPERATiON
CONF CENTER OPERATIONS -33300
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CIP EXPENDITURES 97,896 —
EQUIPMENT — 77,684 160,680
SUPPLIES AND SERVICES 376,856 535,443 557,606
WAGES AND BENEFITS 27,526
CONF CENTER OPERATIONS 376,856 711,023 745,812
DEBT SERVICE -33400
FUND[NG SOURCE: DEBT SERVICE
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
CONTRACTUAL SERVICES
DEBT SERVICE 30,506 29,847 29,010
SUPPLIES AND SERVICES
DEBT SERVICE 30,506 29,847 29,010
CONF CENTER OPERATION TOTAL $407,362 $740,870 $774,822
-2$-
Capital Improvement Projects by Department/Division
CONF CENTER OPERATION
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1021990 GRAND RIVER CTR CHAIRS 50,000
1022ll2 GRC-FABRIC WALL COVERING 35,000
1022590 GRC ENERGY EFFICIENCY IMP 21,000
1022785 SINK LIGHT FIXTURES 8,231
3002710 EXTERIOR DECORATIVE CONCR 96,335
3501990 GRAND RIVER CTR CHAIRS 11,566
3501993 GRAND RIVER CTR PAINT ENT 2,210
3502302 AUDIO-VIS&SOLTND EQU1P
3502590 GRC ENERGY EFFICIENCY IMP 1,609
3502591 GRC LANDSCAPE IMPROVEMENT 11,405
3502649 GRC REPLACE PATIO CAULK 10,359
3502710 EXTERIOR DECORATIVE CONCR 52,000
3502893 MANAGEMENT AND OPS ASSESS 35,000
3602113 GRC-REPLACE CARPET 213,952 100,000
3602892 MARKET STUDY AND ASSESS 65,000
CONF CENTER OPERATION TOTAL 355,666 — 121,000 237,000
-29-
PROGRAM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
CONFERENCE CENTER
General Government
Replace Carpet $ 100,000 $120,000 $ 30,000 $ - $216,000 $ 100,000 109
Paint Interior Rooms and Areas $ - $ - $ 18,000 $ - $ 24,000 $ 250,000 110
Replace Table, Chairs, and
Podiums $ 50,000 $ 50,000 $125,000 $ - $ 50,000 $ 40,000 111
Concrete Restoration $ 52,000 $ - $ - $ - $ 50,000 $ 56,000 112
Replace Fabric Wall Covering $ 35,000 $120,000 $ 35,000 $ - $ - $ 325,000 113
Roof Restoration $ - $ - $350,000 $350,000 $ - $ 33,500 114
Wood Bench Replacement $ - $ - $ 25,000 $ - $ - $ 21,000 115
Paint Exterior Metal $ - $ - $ 50,000 $ 50,000 $ - $ 65,000 116
Furniture Upholstery $ - $ - $ 30,000 $ - $ - $ 225,000 117
Overhead Door Replacement $ - $ - $ - $ 21,000 $ 55,000 $ 40,000 118
Trash Compactor Rehabilitation $ - $ - $ 30,700 $ - $ - $ 190,000 119
Replace Clouds $ - $ - $ 83,800 $ - $ - $ 700,000 120
Replace Exterior Building Sign $ - $ - $ - $ 40,000 $ - $ 25,000 121
Paint Bridge $ - $ - $ 35,000 $ - $ - $ 35,000 122
Repaint Exhibit Hall Airwalls $ - $ 40,000 $ - $ - $ - $ 30,000 123
Replace/Rehab Room Doors $ - $ - $ - $ 59,000 $ - $ 21,000 124
Stage and Riser Replacement $ - $ 25,000 $ - $ - $ 77,000 $ 30,700 125
Window Panel Replacements $ - $ - $ - $ - $ 16,000 $ 83,800 126
TOTAL $ 237,000 $355,000 $812,500 $520,000 $488,000 $2,271,000
-30-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
33 Conference Center Operation
FY 2021 FY 2022 FY 2023
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-44 LEISURE SERVICES MANAGER — $ — — $ — 0.15 $ 21,746
TOTAL FULL TIME EMPLOYEES — $ — — $ — 0.15 $ 21,746
TOTAL CONFERENCE CENTER DIVISION — $ — — $ — 0.15 $ 21,746
-31-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2021 FY 2022 FY 2023
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Conference Center Operation
10033100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER — $ — — $ — 0.15 $ 21,746
Total — $ — — $ — 0.15 $ 21,746
TOTAL CONFERENCE CENTER DIVISION — $ — — $ — 0.15 $ 21,746
-32-
Mystique Community Ice Center
-33-
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-34-
MYSTIQUE COMMUNITY ICE CENTER
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Supplies and Services — — 200,000 0.0%
Total Expenses — — 200,000 0.0%
Property Tax Support — — 200,000 0.0%
Percent Increase (Decrease) 0.0%
Significant Line Items
Background
1. The City of Dubuque received notice from Dubuque Community Ice & Recreation, Inc. (DICE) on
June 17, 2021, of its intent to relinquish its leaseholder rights. DICE agreed to continue operating
the Ice Center through July 31, 2021.
The Mystique Community Ice Center was designed, developed, and built under a Development
Agreement between and amount DICE, the City, the Dubuque Racing Association (DRA), and
Battlefield Dubuque, LLC. The agreement commenced October 30, 2009. Opened September
18, 2010, the building is owned by the City and had been leased in a 25-year lease agreement to
DICE. DICE, a 501(c)(3) non-profit organization, raised all funds to build the Ice center. DICE
managed and operated the Ice Center on a day-today basis.
The Development Agreement outlined the steps to be taken in the event the lease was
terminated. First, the City provided written notice to the DRA and Northern Lights Hockey, LLC
that the lease had been terminated. Then, the City offered the DRA the right to enter into a new
lease on the same terms and conditions as the current lease held by DICE, for the remainder of
the term. The DRA had 30 days to accept the offer and enter into a new lease with the City. The
DRA sent correspondence to the City that they declined.
Since the DRA declined, the City then provided written notice to Northern Lights Hockey, LLC
who had the right to enter into a new lease on the same terms as the current lease for the
remainder of the term. Northern Lights Hockey, LLC had 30 days to accept the offer and enter
into a new lease with the City. Northern Lights Hockey, LLC was not able to commit at the end of
the 30-day period.
DICE agreed to continue operations until July 31, 2021. The above 30 day periods meant that
whatever the next transition would be for the Ice Center management, it could not be
accomplished prior to August 1 2021. This would have caused disruption to the operations that
ice user groups rely on. Examples of this included transitioning current DICE employees to City
employees with the possibility that in a month's timeframe they could become employees of
another organization, putting in place insurance, liquor licenses and other requirements on a
very temporary basis.
All the assets of the Ice Center were owned by DICE. These assets necessary to the operations
of the Ice Center. These included items for example like the Zamboni, rental ice skates, skate
sharpener and concessions equipment including the point-of-sale system and much more. The
new managers of the Ice Center would need this equipment and assets to continue operations.
-35-
DICE and the City executed an interim management agreement for DICE to contractually
manage the facility for an additional month as well as a transfer of the Ice Center's assets to the
City. DICE continued to manage the Ice Center on a day-to-day basis from August 1, 2021
through September 5, 2021 under the interim management agreement.At the end of the
agreement the assets were transferred to the City.
The City of Dubuque took over Ice Center operations on September 6, 2021 and committed to
continue ice operations to avoid disruption of ice usage for all user groups involved and hone the
commitments made by all parties in the development agreement and ice usage agreement. This
included transferring the ice center staffing to become City employees, obtaining all permits and
insurance necessary for ice center operations, transferring all operational accounts to the City,
marketing the ice center and its events and activities, setting up systems for expenses and
revenue, and all the day-to-day operations of the ice center.
The agreements approved in 2009 commit the parties to continued ice availability. The City was
last in the pecking order outlined in the development agreement.As the City took over the
operations, City staff committed to continue to consider the best operational model for the future
of the Mystique Community Ice Center.
Ever since DICE gave notice, the City has focused on the short-term need of running the facility
while continuing to consider what is best management model for the ice center in the long term.
The Mystique Community Ice Center is a very important asset for the community. Ice sports and
recreation have been a mainstay in Dubuque for many years. It has and continues to provide for
people of all ages, both recreation and competition ice activities. The Ice Center is an important
recreational and quality of life for the community.
The City has been re-engaging the partners and investigating a variety of operational models
since the time DICE gave notice. The DRA was a partner in the development of the Mystique
Community Ice Center from its start. The building bears the casino's former name and the DRA
staff served on the Ice Advisory Committee. The DRA has remained interested in the operations
and future success of the Ice Center. The discussions around the new lease for the DRA
included how the provisions could and would focus on the vision, mission and implementation of
the Chaplain Schmitt Island Master Plan as well as the Placemaking and Implementation Plan.
This led to more in-depth conversations about the possibility the DRA and City could progress
and expand the partnership that would ultimately lead to the DRA becoming the Ice Center's
facility manager.
The City and the DRA discussed the opportunity to move the day-to-day operations of the
Mystique Community Ice Center to the DRA. This led to an Interim Staffing Agreement between
the City of Dubuque and Dubuque Racing Association in which the DRAwould provide interim
staffing to operate the facility. The DRA is experienced and skilled at providing these services.
The City has transitioned its current Ice Center employees to the DRA. This transfers staff with
expertise in ice management in addition to maintenance and food and beverage services. The
current Ice Center Operations Manager was hired by the DRA and is supervised by DRA Director
of Hospitality. All city staff were hired by the DRA and started with the DRA on January 1, 2022.
The DRA and City are committed to negotiate a Facility Management Agreement in the coming
months which could fully transition all day-to-day management activities to the DRA. Both
partners have been meeting weekly to ensure smooth transitions from the City to the DRA.
The DRA is providing monthly its actual expenses for staffing the facility and the City will
reimburse the DRA. The DRA estimated the monthly expenses as a maximum of$80,000 a
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month maximum. Only the direct employee expenses are included in the monthly expenses.
Indirect costs incurred during the term of the interim staffing agreement will be provided by the
DRA and not billed to the City.All other costs and operations will continue to be the responsibility
of the City during the term of the agreement.
Supplies and Services
2. Pay to other Agency increased from $0 in FY 2022 to $200,000 in FY 2023. This line item
represents the non-recurring net expense of operating the Mystique Community Ice Center. It is
expected that after replacing the existing undersized dehumidification unit and adding a new air
conditioning system, there will be increased revenue generating options with more activity
options on a year round basis.
Mystique Community Ice Center Performance Measures will be developed in FY 23 and included in the
future in the Five Flags Civic Center Outline.
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Recommended Operating Revenue Budget - Department Total
34-MYSTIQUE COMMUNITY ICE CENTER OPERATION
FY20 Actual FY2l Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
59 TRANSFER IN AND INTERNAL -Total 0 0 0 0
10E CENTER OPERATION -Total
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Recommended Operating Expenditure Budget - Total
10034550-MYSTIQUE COMMUNITY CENTER
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62761 PAY TO OTHER AGENCY 0 0 0 200,000
62-SUPPLIES AND SERVICES 0 0 0 200,000
10034550-MYSTIQUE COMMUNITY CENTER TOTAL 0 0 0 200,000
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Recommended Expenditure Budget Report by Activity & Funding Source
34-MYSTIQUE COMMUNITY CENTER
ICE ARENA -34550
FUNDING SOURCE:GENERAL
Account FY21 Actual Expense FY22 Adopted Budget FY23 Recomm'd Budget
SUPPLIES AND SERVICES 200,000
ICE ARENA 200,000
CONF CENTER OPERATION TOTAL $0 $0 $200,000
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Capital Improvement Projects by Department/Division
MYSTIQUE COMMUNITY CENTER
CIP FY 20 Actual FY 21 Actual FY 22 Adopted FY 23 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
3502890 MYSTIQUE SETTLING REMEDIA 500,000 4,600,000
3502951 ICE CENTER GENERATOR 300,000
3502952 ICE CENTER DEHUMID 1,400,000
3502953 ICE CENTER SAFETY IMPROV 60,320
3502954 ICE CENTER CONCESSION IMP 176,800
3502955 ICE CENTER MECHANICAL SYS 60,000
CONF CENTER OPERATION TOTAL 500,000 6,597,120
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PROGRAM/
DEPT PROJECT DESCRIPTION FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TOTAL PAGE
MYSTIQUE COMMUNITY CENTER
Culture and Recreation
Ice Center
Ice Center Settling Remediation $4,600,000 $ — $ — $ — $ — $4,600,000 103
Ice Center Generator $ 300,000 $ — $ — $ — $ — $ 300,000 104
Ice Center Dehumidification
Improvements $1,400,000 $ — $ — $ — $ — $1,400,000 105
Ice Center-Safety
Improvements $ 60,320 $ — $ — $ — $ — $ 60,320 106
Ice Center Concession Re-
Design and Upgrade $ 176,800 $ — $ — $ — $ — $ 176,800 107
Ice Center- Facilities
Mechanical Systems and
Energy Usage Assessment $ 60,000 $ — $ — $ — $ — $ 60,000 108
TOTAL $6,597,120 $ — $ — $ — $ — $6,597,120
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Transportation Services
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TRANSPORTATION SERVICES
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 2,645,358 3,262,808 3,496,740 7.2 %
Supplies and Services 2,331,190 2,362,908 2,446,684 3.5 %
Machinery and Equipment 110,647 258,189 255,568 -1.0 %
Debt Service 6,238,776 3,166,793 3,146,058 -0.7 %
Administrative Overhead Recharge 172,088 211,318 223,618 5.8 %
Payment to Construction Fund 79,570 - - 0.0 %
Total Expenses 11,577,629 9,262,016 9,568,668 3.3 %
Resources
FTAOperating 1,887,696 1,300,537 1,617,479 24.4 %
FTA Capital 108,320 0 0 0.0 %
State Operating Assistance 332,156 322,136 332,156 3.1 %
Federal Pass-Thru Grant 60,614 60,614 60,614 0.0 %
Federal CARES Act 1,979,285 - - 0.0 %
Medicaid Reimbursement 145 60,026 69,366 15.6 %
Advertising Fees 9,247 24,346 9,247 -62.0 %
Mini Bus Passenger Fares 132 127,663 137,908 8.0 %
Fixed Route Passenger Fares 300 188,125 160,000 -15.0 %
lowa DMV/Burlington Trailways Rent 15,657 27,455 23,157 -15.7 %
Greater powntown TIF - Debt Service 3,207,233 2,593,437 2,573,400 -0.8 %
Sales Tax 20% - Debt Service 42,375 64,138 69,903 9.0 %
Transit Bond Refunding Proceeds 2,691,959 - - 0.0 %
Parking Bond Refunding Proceeds 357,578 - - 0.0 %
Downtown Shuttle Service- GDTIF 134,704 134,704 134,704 0.0 %
Miscellaneous 13,047 - 629 0.0 %
Operating Revenue-Parking System 1,961,656 2,899,387 2,963,421 2.2 %
Total Resources 12,802,104 7,802,568 8,151,984 4.5 %
Transit Levy 1,635,441 1,601,290 1,571,981 -1.8 %
Increase (Decrease) in Transit Fund Balance 2,753,975 - - 0.0 %
Increase (Decrease) in Parking Fund Balance 105,941 141,842 155,297 9.5 %
Property Tax Support 1,635,441 1,601,290 1,571,981 (29,309)
Percent Increase (Decrease) (1.83)%
Personnel -Authorized FTE 53.73 53.00 53.21
*Includes the Transit Division and Parking Division.
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TRANSIT
FY 2021 FY 2022 FY 2023 %Change From
Budget Highlights Actual Budget Requested FY 2022 Budget
Expenses
Employee Expense 2,067,810 2,572,900 2,774,841 7.8 %
Supplies and Services 1,296,843 1,235,516 1,297,085 5.0 %
Machinery and Equipment 73,419 38,480 45,315 17.8 %
Debt Service 2,996,603 362,950 351,303 -3.2 %
Total 6,434,675 4,209,846 4,468,544 6.1 %
Resources
FTAOperating 1,887,696 1,300,537 1,617,479 24.4 %
FTA Capital 108,320 - - 0.0 %
State Operating Assistance 332,156 322,136 332,156 3.1 %
Federal Pass-Thru Grant 60,614 60,614 60,614 0.0 %
Federal CARES Act 1,979,285 - - 0.0 %
Medicaid Reimbursement 145 60,026 69,366 15.6 %
Advertising Fees 9,247 24,346 9,247 -62.0 %
Mini Bus Passenger Fares 132 127,663 137,908 8.0 %
Fixed Route Passenger Fares 300 188,125 160,000 -15.0 %
Downtown Shuttle Service- GDTIF 134,704 134,704 134,704 0.0 %
Greater powntown TIF - Debt Service 277,570 298,812 281,400 -5.8 %
Sales Tax 20% - Debt Service 42,375 64,138 69,903 9.0 %
Transit Bond Refunding Proceeds 2,691,959 - - 0.0 %
lowa DMV/Burlington Trailways Rent 15,657 27,455 23,157 -15.7 %
Miscellaneous 13,047 - 629 0.0 %
Total Resources 7,553,207 2,608,556 2,896,563 11.0 %
Transit Levy 1,635,441 1,601,290 1,571,981 -1.8 %
Increase (Decrease) in Transit Fund Balance 2,753,973 - - 0.0 %
Property Tax Support 1,635,441 1,601,290 1,571,981 (29,309)
Percent Increase (Decrease) (1.8)%
Personnel -Authorized FTE 43.81 43.10 43.31
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PARKING
FY 2021 FY 2022 FY 2023 From FY o22
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 574,244 687,053 718,911 4.6%
Supplies and Services 1,034,347 1,127,294 1,149,501 2.0%
Machinery and Equipment 37,228 219,709 210,253 -4.3%
Administrative Overhead Recharge 172,088 211,318 223,618 5.8%
Engineering Parking Charges 186 2,953 3,086 4.5%
Public Works Parking Charges 3,119 - - 0.0%
Payments to Construction Fund 79,570 - - 0.0%
Debt Service 3,242,174 2,803,843 2,794,755 -0.3%
Total Expenses 5,142,956 5,052,170 5,100,124 0.9%
Resources
Operating Revenue-Parking System 1,961,656 2,899,387 2,963,421 2.2%
Parking Bond Refunding Proceeds 357,578 - - 0.0%
TIF Revenue for Debt Abatement 2,929,663 2,294,625 2,292,000 -0.1%
Total Resources 5,248,897 5,194,012 5,255,421 1.2%
Net Operating Surplus(Deficit) 105,941 141,842 155,297 13,455
Personnel -Authorized FTE 9.92 9.90 9.90
INTERMODAL RAMP
FY 2021 FY 2022 FY 2023 %Change
Budget Highlights Actual Budget Requested Fr�Budg t022
Expenses
Employee Expense 5,576 - 17,478 0.0%
Supplies and Services 86,191 114,905 91,753 -20.1%
Machinery and Equipment 2,000 8,690 - 0.0%
Administrative Overhead Recharge- Parking/Transit - 6,337 - 0.0%
Debt Service 277,570 298,812 281,400 -5.8%
Total Expenses 371,337 428,744 390,631 -8.9%
Resources
Operating Revenue-Parking System 118,767 104,246 259,175 148.6%
Greater powntown TIF - Debt Service 277,570 298,812 281,400 -5.8%
Total Resources 396,337 403,058 540,575 34.1%
Net Operating Surplus(Deficit) 25,000 (25,686) 149,944 175,630
Intermodal Ramp is split 67% Parking and 33%Transit.
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Improvement Package Summary
1 of 3
This improvement request is for consultant services for the preparation of grant applications. While it is
anticipated that some of the federal infrastructure bill funds will be allocated to public transit services via
existing formula programs, there will also be opportunities for the City to submit multiple competitive
grant applications that will help us to achieve our climate and equity goals related to transportation,
including but not limited to the transition of our fleet to alternative fuel sources. Having funds to cover
the expense of writing the grant applications is a small investment. Having well-written grants increases
the chances of Dubuque being able to leverage local funds to attract additional state and federal funds
to our community. The community would benefit from the results of these funds, including increased
public transportation service options for those who are transit-dependent, and the transition of our fleet
to vehicles which significantly decrease carbon emissions. Projects funded with grant dollars will
support the City Council Goal of Connected Community: Equitable Transportation, Technology
Infrastructure, and Mobility.
Related Cost: $ 35,000 Transit Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0138 0.14°/o
Activity: Transportation Administration
2 of 3
This improvement package provides additional funding to for 4.0 FTE full-time bus operators in place of
4.44 FTE part-time bus operators. It is increasingly difficult to find bus operators willing to work for part-
time. The cost in employee turnover is high year to year due to training and learning curve. This will
minimize employee turnover and costs associated. It will also offer more consistency in schedules for
citizens relying on our transportation infrastructure. This improvement package is in alignment with
Council goals of Connected Community: Equitable Transportation, Technology, Infrastructure, and
Mobility.
Related Cost: $ 204,916 Tax Funds Recurring Recommend -Yes
Related Saving: $ (170,476) Tax Funds
Total Cost: $ 34,440
Property Tax Impact: $ 0.0135 0.13%
Activity: Mini Bus Operations
3 of 3
This improvement package provides $5,000 in additional funding to DuRide. The additional funding
allows the additional services offered during COVID to continue, which includes personal shopping
services that helps seniors live independently, member welfare calls, home delivery assistance for food
pantry programs and home cooked meals, enhanced coordination with transportation services provided
by senior residences, and free transportation for COVID vaccinations. This improvement package is in
alignment with Council goals of Connected Community: Equitable Transportation, Technology,
Infrastructure, and Mobility. The City currently funds $25,000.
Related Cost: $ 5,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.002 0.02%
Activity: Mini Bus Operations
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Transit Significant Line Items
Transit Employee Expense
1. FY 2023 employee expense reflects a 3.25% wage package increase for non-bargaining unit
employees and 3.25% wage package increase for Teamsters Local Union 120 Bus Operator
bargaining unit employees .
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
3. The City portion of health insurance expense is increased from $1,086 in FY 2022 to $1,119 in
FY 2023 per month per contract which results in an annual cost increase of$49,827 or 3.00°/o.
4. Overtime is unchanged from $19,773 in FY 2022 to $19,773 in FY 2023. FY 2021 actual was
$9,005.
5. Holiday Overtime is unchanged from $11,867 in FY 2022 to $11,867 in FY 2023. FY 2021 actual
was $15,383.
6. Unemployment Insurance increased from $2,500 in FY 2022 to $5,928 in FY 2023. FY 2021
actual was $9,938.
7. During Fiscal Year 2022, the following personnel changes were made:
a. Addition of Part-Time Cashier (+0.45 FTE or +$21,608).
b. +0.20 Dispatcher moved from Parking Fund to Transit Fund (+$10,874).
c. 0.50 FTE Field Supervisor (GE-31) reclassified as Operations Supervisor (GE-35)
resulting in an increased cost of$10,345.
Transit Supplies & Services
8. General Liability Insurance Expense increased from $42,393 in FY 2022 to $59,984 in FY 2023,
based on FY 2022 actual plus 12°/o.
9. Electricity Utility Expense decreased from $37,322 in FY 2022 to $34,938 in FY 2023, based on
FY 2019 actual.
10. Diesel Fuel decreased from $242,385 in FY 2022 to $224,464 in FY 2023 based on FY 2022
budget plus 5% and due to the 7 new mini buses are gasoline rather than diesel fuel (-$26,684).
11. Motor Vehicle Fuel increased from $2,637 in FY 2022 to $32,901 in FY 2023 based on FY 2022
budget plus 10% and due to the 7 new mini buses are gasoline rather than diesel fuel (+
$30,264).
12. Tire Expense decreased from $46,118 in FY 2022 to $38,288 in FY 2023, based on FY 2021
actual of$38,344. This line item represents tire leases and is based on miles driven.
13. Motor Vehicle Maintenance increased from $403,486 in FY 2022 to $408,469 in FY 2023, based
on FY 2022 budget plus 1%. FY 2021 actual was $661,893.
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14. Motor Vehicle Maintenance Outsourced is unchanged from $149,749 in FY 2022 to $149,749 in
FY 2023. FY 2021 actual was $132,661.
15. Software License decreased from $74,763 in FY 2022 to $70,732 in FY 2023, based on actual
cost. This line item represents security camera annual maintenance, route planning software
license and scheduling software license.
16. Property Maintenance decreased from $29,899 in FY 2022 to $18,106 in FY 2023 and is based
on FY 2021 actual of$14,810. Intermodal Facility decreased $13,377. Line item includes
maintenance of heating and air conditioning units, filter replacements, ventilation equipment
maintenance, yearly maintenance of power inverters, restroom repairs, and lighting repairs and
replacement.
17. Pay to Other Agencies is increased from $25,000 in FY 2022 to $30,000 in FY 2023. This line
item represents the contracted service agreement with DuRide.
18. Uniforms is unchanged from $22,135 in FY 2022 to $22,135 in FY 2023. Amount is based on
13.5 full-time employees and 65 part-time employees.
19. Telephone increased from $6,122 in FY 2022 to $6,643 in FY 2023. Amount is based on FY
2021 of$6,644
Transit Machinery & Equipment
20. Equipment replacement items include ($45,315):
Transit Administration
Smartphone (2)/Desk Phones (7) $ 175
Bus Operations
Camera Equipment $ 9,000
Bus Maintenance
Service Worker Truck $ 26,000
Mini Bus Operations
Camera Equipment $ 7,800
Ecolane Para Transit Tablets $ 2,340
Total Equipment $ 45,315
Transit Debt Service
21. FY 2023 annual debt service includes the following ($351,303):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 281,400 2021AG.0. GDTIF Intermodal Facility 2041 2028
$ 3,009 2021A G.O. Sales Tax 20% Roof Improvements 2041 2028
$ 11,191 2018A G.O. Sales Tax 20% Radio Replacements 2038 2026
$ 6,484 2019A G.O. Sales Tax 20% Midtown Transfer 2039 2026
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$ 49,219 2021A G.O. Sales Tax 20% Vehicle Replacements 2041 2028
$ 351,303 Total Transit Annual Debt Service
Transit Revenue
22. Federal operating assistance is based on a comparison of larger cities. Previously the allocation
was based on population and population density. Federal operating assistance is allocated on the
federal fiscal year of October through September. Final FTA allocations for FY 2023 should be
received by March 2022. FY 2023 estimated Federal Operating Assistance is based on FY 2022
adopted allocation of$1,617,479. FY 2021 actual was $1,887,696, this increase is due to the
CARES Act that was received due to the pandemic. FTA Operating funds require 50% local
match.
23. State operating assistance increased from $322,136 in FY 2022 to $332,156 in FY 2023. FY 2021
actual was $332,156.
24. Federal pass-thru grant is unchanged from $60,614 in FY 2022 to $60,614 in FY 2023. This line
item is a preventative maintenance grant. FTA pass through grants require 20°/o local match.
25. The following revenue line items make-up MiniBus passenger-related revenues:
% Change
FY 2022 From FY
Revenue Type FY 2020 FY 2021 Budget FY 2023 2022 Budget
MiniBus Fares $ 100,648 $ 48 $ 109,318 $ 121,465 11.11%
MiniBus Contract $ 18,345 $ 84 $ 18,345 $ 16,443 -10.37%
MiniBus Medicaid Fares $ 40,116 $ 100 $ 34,683 $ 34,683 —%
Total Mini-Bus Revenues $ 159,109 $ 232 $ 162,346 $ 172,591 6.31%
26. The following revenue line items make-up Fixed-Route passenger-related revenues:
% Change
FY 2022 From FY
Revenue Type FY 2020 FY 2021 Budget FY 2023 2022 Budget
Passenger Fares $ 124,715 $ 300 $ 188,125 $ 160,000 -14.95%
*Private Participant $ 84,280 $ — $ — $ — —%
Fixed Route Medicaid $ 25,343 $ 45 $ 25,343 $ 34,683 36.85%
Total Fixed Route Revenues $ 234,338 $ 345 $ 213,468 $ 194,683 -8.80°/o
*The private participant revenue was funding from Loras College, Clark University, and the
University of Dubuque. They chose to end the funding for the partnership in the fall of 2020. This
resulted in the students not being able to use their ID for free rides and the Night Rider routes
have been cancelled.
27. Reimbursements from the Greater powntown TIF for the downtown service routes is unchanged
from $134,704 in FY 2022 to $134,704 in FY 2023.
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Parking Significant Line Items
Parking Employee Expense
28. FY 2023 employee expense reflects a 3.25% wage package increase.
29. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2022 The employee contribution of 6.29% is unchanged from FY 2022.
30. The City portion of health insurance expense increased from $1,086 in FY 2022 to $1,119 in FY
2023 per month per contract which results in an annual cost increase of$533 or 3.00°/o.
31. Overtime is unchanged from $4,000 in FY 2022 to $4,000 in FY 2023. FY 2021 actual was
$7,825.
32. Workers Compensation increased from $3,815 in FY 2022 to $4,443 in FY 2023, based on FY
2022 actual insurance quote. FY 2021 actual was $5,675.
33. During Fiscal Year 2022, the following personnel changes were made:
a. Addition of Part-Time Cashier (+0.20 FTE or +$9,603).
b. -0.20 FTE Dispatcher moved from Parking Fund to Transit Fund (-$10,874)
c. 0.50 FTE Field Supervisor (GE-31) reclassified as Operations Supervisor (GE-35)
resulting in an increased cost of$10,345.
Parking Supplies & Services
34. Property Insurance increased from $111,994 in FY 2022 to $122,595 in FY 2023 based on FY
2022 actual plus 9.5%. Parking is charged 21% of the property insurance cost for the Jule
Operations and Training Center which is shared between the Transit and Parking funds.
35. Electrical Utility Expense decreased from $263,788 in FY 2022 to $245,405 in FY 2023, based
on FY 2021 actual of$242,273 plus 1%. Parking is charged 21% of the electricity cost for the
Jule Operations and Training Center which is shared between Transit and Parking funds.
36. Snow Removal Plowing increased from $156,186 in FY 2022 to $199,146 in FY 2023, based on
a two year average between FY 2020 and FY 2021. FY 2021 actual was $217,781.
37. Snow Removal Sidewalks decreased from $109,749 in FY 2022 to $67,079 in FY 2023 based
on a two year average between FY 2020 and FY 2021. FY 2021 actual was $63,417.
38. Credit Card Charge decreased from $48,275 in FY 2022 to $32,942 in FY 2023 based on FY
2021 actual $32,942.
39. Software License increased from $37,750 in FY 2022 to $54,533 in FY 2023. FY 2021 actual
was $48,349. This line item increase represents security camera licensing that was previously
included in the maintenance contract.
40. Elevator Maintenance increased from $32,731 in FY 2022 to $35,669 in FY 2023, based on FY
2021 actual $35,769.
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41. Contract Custodial increased from $0 in FY 2022 to $1,500 in FY 2023. This line item represents
pest control at the Intermodal Facility.
42. Camera Maintenance decreased from $60,535 in FY 2022 to $51,292 in FY 2023 based on FY
2021 actual $51,291.
43. Property Maintenance increased from $71,176 in FY 2022 to $90,830 in FY 2023. FY 2021
actual is $40,481. Increase is due to $40,000 added for Port of Dubuque surface lot for asphalt
overlay, crack repair and restriping.
44. Telephone increased from $22,818 in FY 2022 to $23,174 in FY 2023, based on FY 2021 actual
$23,173.
45. Pay to other agency is unchanged from $23,000 in FY 2022 to $23,000 in FY 2023, This line
item represents the payment to Police for the parking enforcement recharge and a fee paid to
Dubuque County Treasurer for holds on vehicle registration for outstanding tickets. FY 2021
actual is $23,000.
46. Machinery and equipment maintenance decreased from $21,936 in FY 2022 to $12,228 in FY
2023. FY 2021 actual was $6,853. This line item represents maintenance of heaters, lighting
and gate equipment in parking ramps.
Parking Machinery & Equipment
47. Equipment replacement items include ($210,253):
Parking Administration
Smartphone (1) $ 175
Parking Maintenance
Technician Trucks (3) $ 93,500
Meter Enforcement
Parking Enforcement Vehicles (3) $ 54,280
Handheld Radios and Mics-Portable (6) $ 15,600
lowa Street Ramp
Security Cameras (43) $ 46,698
Total Equipment $ 210,253
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Parking Debt Service
48. Debt issues and their debt service payments for the Parking Division include ($2,794,755):
Final Call
Amount Debt Series Source Purpose Payment Date
$2,012,000 Revenue 2007 GDTIF Port of Dubuque Ramp 2037 2019
$ 38,222 Revenue 2008 Parking Fees Lot 9 2023
$ 641,350 G.O. 2017A Parking Fees Central Ramp 2029 2025
$ 54,447 G.O. 2018A Parking Fees POD Ramp Repairs 2026 2026
$ 4,217 G.O. 2018A Parking Fees Re-Lamp lowa Street Ramp 2031 2026
$ 13,119 G.O. 2019C Parking Fees Locust Security Cameras 2033 2026
$ 19,100 G.O. 2021B Parking Fees Parking Improvements 2034 2028
$ 12,300 G.O. 2021 B Parking Fees Parking Improvements 2034 2028
$2,794,755 Total Parking Annual Debt Service
Greater powntown TIF will contribute $2,012,000 in FY 2023 towards parking debt service for
the Port of Dubuque Ramp which is covered by a minimum assessment agreement paid by
Boyd gaming and a supplemental payment. Greater powntown TIF will also contribute$280,000
towards downtown parking ramp debt service unrelated to the Port of Dubuque Ramp.
Parking Revenue
49. Significant changes in operating budget revenue projections based on actual trends include:
Area FY 2022 FY 2023 Change FY 2021 Actual
Locust Street Ramp $ 314,289 $ 243,296 $ (70,993) (a) $ 218,428
lowa Street Ramp _ $ 423,270 $ 401,364 $ (21,906) (b) $ 243,557
5th St. Ramp $ 332,703 $ 450,243 $ 117,540 (c) $ 171,099
Five Flags Ramp $ 98,342 $ 123,280 $ 24,938 (d) $ 68,376
Port of Dubuque Ramp $ 133,283 $ 210,485 $ 77,202 (e) $ 210,981
Central Ramp $ 321,370 $ 198,871 $ (122,499) (f) $ 142,078
Intermodal Ramp $ 74,246 $ 219,643 $ 145,397 (g) $ 79,235
Parking Lots * $ 191,586 $ 192,788 $ 1,202 (h) $ 130,010
Street Parking Meters $ 712,513 $ 710,538 $ (1,975) (i) $ 485,101
Residential Parking District $ 18,250 $ 14,563 $ (3,687) (j) $ 14,563
Parking Ticket Fines $ 252,572 $ 191,240 $ (61,332) (k) $ 191,240
Total $ 2,872,424 $ 2,956,311 $ 83,887 $ 1,954,668
a. Locust Street Ramp Daily Fees decreased $(70,993) due to broken gate equipment and parts
no longer available which restricts customers to monthly only.A new parking platform system
will be implemented in the future. Locust Ramp Permit decreased $43,272 based on current
revenue and loss of 40 leased spaces. There is no full return of downtown employees at this
time and businesses are stating they are unsure of when or if there will ever be a full return of
employees to onsite employment.
b. lowa Street Ramp Validations decreased $(21,906). Cottingham and Butler and Dubuque
County Courthouse are the largest users of validations. The pandemic continues to impact
validations. FY21 actual was $243,557.
c. 5th St. Ramp Permit increased $117,540 based on current permit numbers. FY21 Actual was
$171,099.
-54-
d. Five Flags Ramp Daily Fees increased $24,938 and Permit increased $19,443 based on FY22
actual annualized and current leased spaces.
e. Port of Dubuque Ramp maintenance payment from Diamond Jo increased $77,202 based on
the agreement.
f. Central Ramp Permit decreased $(122,499) based on FY22 actual annualized. FY21 Actual was
$142,078.
g. Intermodal Ramp Permit increased $145,397 based on current permits issued and 600 Dupaco
employees moving into the Historic Millwork District.
h. 4th and Central Parking Lot increased $1,202 based on current leases and enforcement.
i. Street Parking Meters Meter Collections decreased $(1,975) based on FY22 actual annualized
and increase in enforcement.
j. Residential Parking District Parking Ticket Fines decreased $(3,687) based on increased
residential efforts resulting in more compliance.
k. Parking Ticket Fines decreased $(61,332) due to an uncertainty of parking levels in FY23. There
is a decrease of parking in the meter districts overall.
-55-
DIAECTO�'�OF
TRANSPORTATION ����$PORTATION
SERVICES
S�RVICES
DEPART�IENT
UPERATIONS
SUPERVISOR
TRANSPORTATION FIEIp
ANQLYST SUPERUISOR
A�unified approa�h to
providingequitable ,� , �
� �, �
transportation options in ' � � �
the City of tiubuque
�,,
� � I ��
� � � �
I '
THE IULE TRANSIT+PARI{I�IG
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TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
�
�
. . . �• .:
�
�. .
. •.- .
•.- . .
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING
TO OUTCOMES
F'EOPLE PLANNING
Jule staff reach out to a di�erse set of community The Jule plans far the future through community
members and organizations to pro�ide informatian surveys,focus groups, �ontacts with social ser-
and help plan future servi�es. We invest in o�ar stafF �ice agencies,the Transit Advisory 6oard, and the
and our quality of service thraugh ongaing safety and Metropolitan Planning Organization.
driver training.
PAR7NERSHIPS
Jule stafF wark with community organizations and nan-
profits to help in�rease access to and awareness of transit
services. We do this�y developing partnerships to fceep in-
farmation flowing between employers,ser�iCe pro�iders,
program afferings, local �ollege students, and K-12 studersts,
staff and administrators and city staff.
-58-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 43.81 43.10 43.31
Resources
250,000
200,000
150,000
100,000
50,000 ��
0
Mini Bus Fixed Route GDTIF Private Medicaid
Passenger Fares Participant
Fees
� FY 2021 FY 2022 FY 2023
Resources and Property Tax Support
$1,600,000
$1,400,000 �
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
FTA Operating State Federal Grant Advertising Property Tax
Operating Fees Support
� FY 2021 FY 2022 FY 2023
The Transit Division is supported by 43.31 full-time equivalent employees, which accounts for 62.10%
of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 6.15% in FY 2023 compared to FY 2022.
-59-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
Expenditures by Category by Fiscal Year
$2,067,810
Employee Expense $2 572,900
� $2,774,841
$1,296,843
Supplies and Services $1,235,516
$1,297,085
$73,419
Machinery and Equipment $38,480
$45,315
$2,996,
Debt Service $362,950
$351,303
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
FY 2021 FY 2022 � FY 2023
-60-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
Administration and operations
Mission & Services
Management functions of The Jule include property, vehicle, and equipment management,
maintenance and selection, evaluation or routes, safety, security, and funding sources, employee hiring,
training, payroll and discipline, public relations, marketing, accounting, and submission of grant
applications for continued funding as well as compliance with state and federal transportation rules and
regulations. The Transit Advisory Board advises the city council on executing agreements and grants
relating to the transit system operation, the purchase of new equipment, and establishing rates and
fares.
Administration and Operations Funding Summary
FY 2021 Actual FY 2022 Budget FY 2023 Requested
Expenditures $696,436 $796,321 $857,590
Resources $638,824 $1,169,912 $538,774
Administration and Operations Position Summary
FY 2023
CONFIDENTIALACCOUNTCLERK 0.70
TRANSPORTATION ANALYST 0.50
OPERATIONS SUPERVISOR 1.00
TRANSPORTATION SERVICES MGR 0.50
DISPATCHER FT 2.00
DISPATCHER PT 0.98
DRIVER TRAINER 0.55
Total FT Equivalent Employees 5.53
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide consistent and clear communication of passenger information and
expectations.
# Facebook/Twitter Followers 1000/500 736/302 872/389 900/425 C��
# Notify-Me Subscribers 300 259 248 265 C �
-61-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
Bus Operations
Mission & Services
Bus Operations includes the following daytime fixed-route services as well as the door-to-door MiniBus
services that operate from 6:OOam-6:OOpm on weekdays. A reduced, off-peak schedule is offered from
6:OOpm-9:OOpm on weeknights and from 8:OOam-9:OOpm on Saturdays. Bus operations also includes
Weekday Park + Ride Service and Nightrider weekend evening service during the school year.
Bus O erations Fundin Summa
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $2,566,278 $2,881,343 $3,058,403
Resources $1,091,391 $3,142,583 $1,658,397
Bus O erations Position Summa
FY 2023
Bus Operator FT 8.00
Bus Operator PT 14.01
Mini-Bus Operator FT 7.00
Mini-Bus Operator PT 5.31
Bus Operator-Trolley Route 0.03
Total FT Equivalent Employees 34.35
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
. . . . - • .
� Activity Objective: Connect people to opportunity by providing access to transit services so people
can get to work, school, and recreational activities.
% of residents who live within a 5 minute 92% 91.3% 92% 92% �
walk from a bus stop
% of schools within a 5 minute walk from g0% 88.9% 88.9% 88.9% ���
a bus stop
#annual ridership (fixed route and 450,000 476,768 376,872 340,000 a
minibus)
2 Activity Objective: Improve transit travel time so individuals can spend less time on the bus and
more time doing what they choose.
Pre 2014 Travel Post August Time Savings
Time 2015 Travel Time
The Point to Medical Associates West 95 min 50 min 45 min
Downtown Transfer to Kohls/HyVee 45 min 25 min 20 min
University of Dubuque to Walmart/Lowes 50 min 25 min 25 min
Clarke University to Mercy/Medical Associates East 45 min 18 min 27 min
-62-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
Bus Operations
Performance Measures (continued)
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
City Council Goal: Partnerships for a Better Dubuque
3 Activity Objective: Partner with non-profits, colleges, and other City departments to make accessing
transit passes and services simple and affordable.
#of partner organizations that purchase � �
bulk passes at non-profit discounted rate 10 9 9 9
and provide them to clients in need
. . . . .
4 Activity Objective: Promote equity by providing the same opportunity for use of public transit
services to those with disabilities as those without.
#of routes per year evaluated for ADA 10 10 10 10 �
compliant stops and amenities
% of buses with drive-on ramps instead of 100% 40% 50% 50% C��
mechanical lifts
#of Medicaid fares (minibus) 2,000 1,893 2,174 2,000 �
-63-
TRANSPORTATION SERVICES DEPARTMENT
TRANSIT DIVISION
Mission & Services
The Public Works Mechanics and Service Workers, led by the Vehicle Maintenance Supervisor,
conduct all maintenance of transit vehicles. Primary responsibilities are preventative maintenance
inspections and major and minor repairs to various vehicle systems, including purchasing and stocking
parts and supplies in accordance with Federal TransitAdministration (FTA) and City of Dubuque
policies. Service workers also conduct cleaning of fixed-route vehicles and facilities, which include
benches, shelters, the bus storage facility and The Jule's three transfer locations at JFK Circle, Delhi,
and at the Intermodal Center.
Bus Maintenance Fundin Summa
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $163,901 $169,232 $201,248
Resources $340,674 $228,807 $48,435
Bus Maintenance Position Summa
FY 2023
Service Worker 2.00
Laborer PT 0.28
Total FT E uivalent Em lo ees 2.28
Performance Measures
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
City Council Goal: Financially Responsible, High-Performance Organization
� Activity Objective: Reduce accidents and associated costs through ongoing driver training and
regular vehicle cleaning and maintenance to extend the service life of the fleet.
#at-fault accidents 0 8 7 5 C �
# hours annual driver training 25 + 25+ 25+ 25+ �
% of vehicles serviced within the mileage g0% + 97% 100% 100% �
threshold*
"Preventative maintenance threshold is 5,000 miles for Light-Duty vehicles and 6,000 miles for Medium-and Heavy-Duty vehicles.
-64-
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-65-
TRANSPORTATION SERVICES DEPARTMENT
PARKING DIVISION
The Parking Division provides for the parking needs of the public and residents of the City of Dubuque,
long term planning to meet future parking needs to support and encourage economic growth and
stability in concert with residential parking needs in the downtown area.
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNIN�
�11�va�� planning far#he fu#ure_
�+Varking with devela�ers;
PE�PLE homeawner� and 6�sine��e� ta
�+Varking �+ithin the cammuni#y to assure sufficEent and high-quality
make parking �af�; cor�v�ni�nt parking i� av�ilable to sustain grov►+�th
a�d cast eff�ctive far#ho�e that �
li�r� work ar��i pla�r in Dub�qu�. �.
'M � .��' � -
� �� M � ��,`� �� �
. � � :� � ��-� � .�p �
����M k ; �. ��-� ����y
w;����.�rr� ��-� �� �
� .� �y.:F� €' _- � �
� ., ..� :� - ;
�� ��:
�+.Y.����� . � �F .
.;+�: _
�
P�F�T�1 EF��H1 PS
� Par�in� �+orks clo�el�r �vith Dubuqr�� ��1ain
�treet, �reat�r Dubu�u� Devel�p�nent ,
------ �--� ��r�oration and o#her local de��lo�ers and �
bu�inesse� to a�su�e �ufficient qua�ti�i�� afi
parking are availa�le_
-66-
TRANSPORTATION SERVICES DEPARTMENT
PARKING DIVISION
FY 2021 FY 2022 FY 2023
Full-Time Equivalent 9.92 9.90 9.90
Resources
$3500000
$3000000
$2500000
$2000000
$1500000
$1000000
$500000
$0
Operating Revenue TIF Revenue for Debt Abatement
� FY 2021 FY 2022 FY 2023
The Parking Division is supported by 9.90 full-time equivalent employees, which accounts for only
14.10% of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 0.95% in FY 2023 compared to FY 2022.
Expenditures by Category by Fiscal Year
$574,244
Employee Expense $687,053
$718,911
$1,034,347
Supplies and Services $1,127,294
$1,149,501
$37,228
Machinery and Equipment $219,709
$210,253
$172,088
Administrative Overhead $211,318
$223,618
$3,242,174
Debt Service $2,803,843
$2,794,755
$0 $500,000 $1,00O,OOQ$1,500,000$2,000,000$2,500,000�3,000,000$3,500,000
FY 2021 FY 2022 � FY 2023
-67-
TRANSPORTATION SERVICES DEPARTMENT
PARKING DIVISION
_ .���., �ist, ,�t F ,
.,
Mission & Services
The Central Business District is composed of the Downtown area, the Port of Dubuque and the Historic
Millwork District. Parking issues include variable on-street paid parking in the commercial district,
residential permit parking, parking validation programs, parking requirements for new development, a
parking information campaign, increasing the parking inventory, shared parking arrangements and
additional enforcement of existing regulations. The Parking Division manages six parking ramps,
sixteen parking lots in the downtown area and one ramp and three lots in the Port of Dubuque. Off-
street parking (ramps and lots) provide monthly, daily, hourly and event parking services to downtown
area residents, workers, and visitors so they can park their vehicles in secure, customer friendly and
well maintained parking facilities.
Central Business District Parking Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $1,649,733 $1,343,578 $1,245,659
Resources $1,031,674 $1,521,542 $1,471,833
Central Business District Parking Position Summary
FY 2023
TRANSPORTATION SERVICES MGR 0.50
OPERATIONS SUPERVISOR 1.00
TRANSPORTATION ANALYST 0.50
CONFIDENTIALACCOUNT CLERK 1.30
DISPATCHER 0.10
PARKING SYSTEM TECHNICIAN 2.00
LABORER 0.27
Total FT Equivalent Employees 5.67
Performance Measures
. . . - . . . . .
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
� Activity Objective: Provide, maintain, and improve an accessible, functional, and self-supporting
parking system
#smart parking spaces 200 0 0 100 C �
-68-
TRANSPORTATION SERVICES DEPARTMENT
PARKING DIVISION
Metered Parking
Mission & Services
The Parking Division manages 1,859 street and lot parking meters. These consist of time increments of
20 minute, 40 minute, 1 hour, 2 hour, 4 hour and 10 hour. The parking division provides enforcement in
the downtown area and in residential and business areas outside the downtown area. The Parking
Division offers Passport Parking, allowing motorists to conduct parking transactions by mobile phone.
Metered Parking Funding Summary
FY 2021 FY 2022 FY 2023
Actual Budget Requested
Expenditures $221,872 $312,371 $344,216
Resources $676,342 $965,085 $901,778
Metered Parking Position Summary
FY 2023
Parking Meter Checker 3.30
Parking Revenue Collector 0.73
Total FT E uivalent Em lo ees 4.03
Performance Measures
. . . - . . . . .
Performance Measure(KPI) Target FY 2020 FY 2021 FY 2022 Performance
Actual Actual Estimated Indicator
1 Activity Objective: Manage parking to maximize the available space.
#of expired meter citations 8500 9,994 8049 8500 �
#of courtesy meter citations (no fine for 5,718 6,353 5916 5900 C �
first citation)
#of alternate side parking citations issued 1,886 2,096 2115 1800 �
#of improper use of disabled parking 567 630 311 598 �
spaces citations
-69-
Recommended Operating Revenue Budget - Department Total
53-TRANSIT DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
600 43251 RF.NTS&CONCF,SSIONS 27,455 15,657 27,455 23,157
43 USE OF MONEY AND PROPERTY-Total 27,455 15,657 27,455 23,157
600 44150 FTA CAPITAL 0 108,320 0 0
600 44160 FTA OPERATINU ASSISTANCE 1,797,697 1,887,696 1,300,537 1,617,479
600 44177 FEDERAL-CARES ACT 0 1,979,285 0 0
44 INTERGOVERMENTAL -Total 1,797,697 3,975,301 1,300,537 1,617,479
600 45721 STATE-AID OPERATiNG 333,988 332,156 322,136 332,156
600 45771 FED PASS THRU STATE GRANT 6,792 60,614 60,614 60,614
� � �
45 STATE GRANTS -Total 340,780 392,770 382,750 392,770
605 51305 DAILY FEES 0 2,772 0 2,772
605 51310 PERMIT 28,993 36,757 30,000 36,757
605 51325 VALIDATIONS 0 3 0 3
600 51705 MINI BUS PASSENGER FARES 104,405 48 109,318 121,465
600 51715 MINI BUS CONTRACT REVENUE 18,345 84 18,345 16,443
600 51725 PASSENGER FARES 124,715 300 188,125 160,000
600 51727 MEDICAID FARES 65,459 145 60,026 69,366
600 51730 ADVERTISING FF,6S 24,346 9,247 24,346 9,247
51 CHARGES FOR SERVICES -Total 366,262 49,356 430,160 416,053
600 53102 PRIVATE PART[CIPANT 84,280 0 0 0
600 53201 REFLTNDS 558 0 0 0
600 53610 INSURANCE CLAIMS 5,985 5,952 0 0
600 53615 DAMAGE CLAIMS 0 958 0 0
600 53620 REiMBURSEMENTS-GENERAL 2,462 6,137 0 629
53 MISCELLANEOUS -Total 93,286 13,047 0 629
400 54210 GO BOND PROCF.F,DS 0 2,556,407 0 0
54 OTHER FINANCING SOURCES -Total 0 2,556,407 0 0
600 59100 FR GENERAL 1,693,164 1,770,145 1,735,994 1,706,685
400 59240 FR DOWNTOWN TIF 294,106 277,570 298,812 281,400
400 59350 FR SALES TAX CONSTRUCTION 29,941 42,375 64,138 69,903
59 TRANSFER IN AND INTERNAL -Total 2,017,211 2,090,090 2,098,944 2,057,988
TRANSiT DIVISiON -Total 4,642,691 9,092,627 4,239,846 4,508,076
-7�-
Recommended Operating Revenue Budget - Department Total
46-PARKING DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY23 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
630 43110 INVF.STMENT EARNINGS 21,428 954 21,428 954
43 USE OF MONEY AND PROPERTY-Total 21,428 954 21,428 954
630 51215 LATE PAYMENT PENALTY 23,540 21,653 23,430 21,653
630 51305 DAILYFEES 90,702 44,005 117,109 90,069
630 51310 PERMTT 1,275,306 1,038,971 1,588,490 1,730,753
630 51325 VALIDATIONS 50,398 12,560 55,290 28,989
630 51345 STREET METER COLLECTIONS 486,758 386,605 584,109 604,443
630 51346 ST METER MILLWORK 2,223 0 3,636 3,636
630 51355 STREET PARKNG PERMIT 0 0 12,100 0
630 51360 LOT METER COLLECTIONS 2,436 0 17,208 12,828
630 51365 RESERVED METER 12,933 23,335 18,366 19,050
630 51372 EVENT RENTAL 46,779 16,586 51,207 35,812
630 51389 FISCHER PARKING LOT 5,535 5,493 5,535 6,156
630 51394 LOT 9 RENTAL 5,654 0 5,654 1,008
Sl CHARGES FOR SERVICES -Total 2,002,264 1,549,207 2,482,134 2,554,397
630 53201 REFUNDS 310 0 0 0
630 53402 PARKING TICK6T FINES 196,477 196,475 260,513 196,475
630 53403 IA DISTRICT COURT F1NES 699 160 699 160
630 53404 ADMIN.PENALTY 1,330 950 1,330 950
630 53615 DAMAGE CLAIMS 5,332 3,424 0 0
630 53620 REIMBURSEMENTS-GENERAL 133,283 210,485 133,283 2L0,485
53 MISCELLANEOUS -Total y 337,433 411,495 y 395,825 y 408,070
630 54210 GO BOND PROCEEDS 124,865 0 0 0
630 54220 BOND DISCOUNT 5,656 0 0 0
54 OTHER FINANCING SOURCES -Total 130,521 0 0 0
400 59240 FR DOWNTOWN T1F 2,015,125 2,013,875 2,014,625 2,012,000
630 59240 FR DOWNTOWN TIF 414,246 915,788 280,000 280,000
59 TRANSFER IN AND INTERNAL -Total 2,429,371 2,929,663 2,294,625 � 2,292,000
PARKING DIVISION -Total 4,921,076 4,891,379 5,194,072 5,255,421
-71-
Recommended Operating Expenditure Budget - Department Total
53-TRANSIT DIVISION
FY20 Actual FY21 Actual FY22 Adopted FY 23 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
600 61010 FULL-TIME EMPLOYEES 769,871 753,ll4 846,140 1,040,690
600 61020 PART-T1ME EMPLOYEES 840,528 690,758 1,051,670 969,405
600 61050 OVERTIME PAY 27,244 9,005 19,773 19,773
600 61071 HOLIDAY PAY-OVERTIME 14,237 15,383 11,867 11,867
600 61080 COVIDI9 EMP QUARANT/TREAT 3,221 0 0 0
600 61081 COVIDI9 SCHOOL/DAYCARE CL 4,923 0 0 0
600 61083 COVIDI9 EMP NON-WORK 41,173 (153) 0 0
600 61085 SELF QUARANTINE HEALTH 5,399 0 0 0
600 61086 SYMPTOMS SEEK DIAGNOSIS 0 2,623 0 0
600 61087 CARETAKER FOR 1 OR 2 4,285 1,455 0 0
600 61088 SCHOOL/DAYCARECLOSED 1,135 0 0 0
600 61092 VACATION PAYOFF 0 3,244 0 0
600 61310 IPERS 161,583 138,975 181,903 202,738
600 61320 SOCIAL SECURITY 125,376 108,659 147,422 156,195
600 61410 HEALTH INSURANCE 224,305 241,244 228,060 277,887
600 61415 WORKMENS'COMPENSATION 89,630 90,996 77,516 88,428
600 61416 LIFE INSURANCE 732 693 975 952
600 61417 UNEMPLOYMENT INSURANCE 1,918 9,938 2,500 5,928
600 61620 UNIFORM ALLOWANCE 1,744 0 0 0
600 61650 MEAL ALLOWANCE 6 0 6 0
600 61660 EMPLOYEE PHYSICALS 5,068 878 5,068 878
600 61665 OTHER MEDICAL COSTS 0 1,000 0 100
61-WAGES AND BENEFITS 2,322,379 2,067,810 2,572,900 2,774,841
600 62010 OFFICE SUPPLIES 4,320 1,615 3,000 3,500
605 62010 OFFICE SUPPLIES 0 22 280 22
600 62011 UNIFORMPURCHASES 10,426 7,946 22,135 22,135
600 62030 POSTAGE AND SHIPPING 633 313 453 319
600 62032 FLAGS 0 0 600 300
600 62033 HAND TOOLS/EQUIPMENT 302 399 309 407
600 62034 REPAIRPARTS/SUPPLIES 2,825 2,142 2,661 2,185
600 62061 DP EQUIP.MAINT CONTRACTS 7,695 10,174 10,174 12,056
600 62062 JANITORIAL SUPPLIES 9,511 ll,950 5,140 12,096
605 62062 JANITORIAL SUPPLIES 0 9 35 35
600 62063 SAFETY RELATED SUPPLIES 3,072 2,ll4 1,166 2,157
600 62090 PRINTING&BINDING 3,571 1,290 3,632 4,941
600 62110 COPYING/REPRODUCTION 606 600 1,000 600
600 62130 LEGAL NOTICES&ADS 1,240 1,435 1,240 1,435
600 62140 PROMOTION 7,321 3 3,500 3,500
600 62190 DUES&MEMBERSHIPS 4,117 3,468 4,199 3,537
600 62206 PROPERTY INSURANCE 6,600 9,943 ll,617 12,725
605 62206 PROPERTY INSURANCE 2,862 2,544 2,701 0
600 62208 GENERAL LIABILITY INSURAN 32,902 38,685 40,697 57,584
605 62208 GENERAL LIABILITY INSURAN 1,373 1,612 1,696 2,400
600 62310 TRAVEL-CONFERENCES 10,521 0 8,305 8,305
-72-