Signed Contract_City of Asbury Memorandum of Understanding for summer programmingCity of Dubuque
City Council Meeting
Consent Items # 20.
Copyrighted
March 21, 2022
ITEM TITLE: Signed Contract(s)
SUMMARY: City of Asbury for an extension of the 2021 Memorandum of
Understanding for summer programming; Harris Golf Carts for a lease
extension for golf carts for the Bunker Hill Golf Course.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
City of Asbury MOU
Harris Golf Carts Agreement
Type
Supporting Documentation
Supporting Documentation
THE MY OF
DUB
,masterpiece on the Mississippi
Dubuque
I�
20D7.2012Q013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: City of Asbury Memorandum of Understanding Extension Request for
Summer Programming
DATE: March 11, 2022
INTRODUCTION
The purpose of this memorandum is to provide information on the extension request
related to the 2021 City Council approved Memorandum of Understanding with the City
of Asbury for the Recreation Division to provide summer programs located in Asbury.
BACKGROUND
In the summer of 2021, the Recreation Division provided summer programs located
within Asbury City limits for both Asbury and Dubuque residents. After the summer
season was completed, the feedback from participants, Asbury staff and City staff was
very positive.
DISCUSSION
Based on the success from last year's programming, the City of Asbury along with our
staff have agreed to continue with this partnership. Per the attached Council approved
Memorandum of Understanding, under section 8 Renewal, if the parties are agreeable
the arrangement may be renewed or extended in writing. Staff did reach out to City
Attorney, Crenna Brumwell for guidance on a process to renew. Crenna stated that this
renewal can be accomplished with a simple letter from one entity to another statement
their interest to continue with the partnership. Attached to this memo is a letter based
on the language provided from the Crenna, sent from Recreation Division Manager Dan
Kroger to the City of Asbury requesting their intention to formally continue this
partnership. Also attached is the City of Asbury's formal response in the form of a
Resolution signed by the Mayor of Asbury.
BUDGETIMPACT
There will be no change to either the FY22 or proposed FY23 budgets during the dates
of this agreement as staff has already included these expenses and revenues in the
anticipation of the willingness to continue this partnership.
ACTION REQUESTED
The memo is for information purposed only.
Memo prepared by: Dan Kroger, Recreation Division Manager
Cc: Crenna Brumwell, City Attorney
2
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
THE CITY OF ASBURY, IOWA
This Memorandum of Understanding, dated for reference purposes the 21st day
of December* is between the City of Dubuque, Iowa, an Iowa municipal corporation
(Dubuque), and the City of Asbury, Iowa a municipal corporation (Asbury).
Whereas, Asbury desires Dubuque to manage and operate its summer
recreational programming for the 2021 season; and
Whereas, Dubuque is willing to manage and operate the summer recreational
programming for Asbury for the 2021 season; and
Whereas, the parties have reached mutual agreement for the terms of
accomplishing this goal;
NOW, THEREFORE, in consideration of the mutual covenants and agreements of
Dubuque and Asbury, each to the other, it is agreed as follows:
1. TERM. The term of this Agreement shall be from the date of signature through
October 1, 2021.
2. DUBUQUE OBLIGATIONS.
a. Management: Dubuque shall manage recreational programming for Asbury
for the Summer 2021 season including advertising, hiring employees,
registration, and providing the programming.
b. Dubuque shall provide recreational programming that is consistent with
programs offered previously and as outlined in Exhibit A.
c. Dubuque will work with Asbury to coordinate activities and schedules at
Asbury locations.
3. ASBURY OBLIGATIONS.
a. Asbury shall provide locations and amenities for recreational programming
at the Asbury facilities historically used for the programming.
b. Asbury will work with Dubuque to provide access to additional Asbury
locations if the programming requires another, or additional, location.
c. Asbury will continue to
registration at Asbury City
Dubuque on a weekly basis.
*2020
offer access to recreational programming
Hall. This information will be forwarded to
d. Asbury will provide Dubuque with any information necessary to manage and
operate programming on behalf of Asbury.
e. Asbury will allow Dubuque residents to have access to the Asbury
programming provided by Dubuque at the same rate/fee paid by Asbury
residents.
4. INSURANCE. Dubuque will maintain its membership in the Iowa Communities
Assurance Pool (ICAP) during the term of this Agreement. Asbury will provide a
certificate of insurance to Dubuque showing coverage acceptable to Dubuque.
5. COMPENSATION. Asbury shall pay Dubuque an amount of $7,500 for
management and operation of the Asbury recreational programming. This amount
shall be payable on June 1, 2021.
6. INDEMNIFICATION. Asbury agrees to indemnify Dubuque and hold it harmless
from any and all damages, claims, actions of any kind whatsoever initiated against
Dubuque resulting from the recreational programming provided for Asbury.
7. TERMINATION. Either party may terminate this Agreement upon thirty (30) days
written notice, with or without cause. Upon termination, Asbury agrees to pay
Dubuque for any expenditures incurred through the date of termination.
8. RENEWAL. The Parties acknowledge this Agreement is a trial arrangement and
if the parties are agreeable the arrangement may be renewed or extended, in
writing.
9. ARBITRATION / GOVERNING LAW. In the event of controversies or claims
arising out of this Agreement or the breach thereof shall be settled by arbitration
administered by the American Arbitration Association. Disputes over the terms of
this Agreement the dispute shall be settled according to the laws of the State of
Iowa.
CITY OF DUBUQUE, IOWA
By: /�� kw4
Michael C. Van Milligen
City Manager
CITY OF ASBURY
By:
By: _ �, �P�� By4Sa
Cit; ,lerl4 ut!9
Clerk
Adrienne N. Breitfelder, City Clerk
2
EXHIBIT A
Examples of most recent recreational programming and pricing:
Fun in the Sun is a summer recreation program for children ages 5-12 from June 12 to August 4. Crafts, games and
field trips are just some of the activities in this program. This program starts at 9:30 until Noon, Monday, Wednesday
and Fridays at Asbury Park (drop off will beat the far west end of the park). Children are encouraged to bring a
snack and drink. Wearing tennis shoes to camp is highly recommended.
Choose the right camp for you!
Discovery: Ages 5-6
Explorers: Ages 7-8
Pathfinders: Ages 9-10
Navigators: Ages 11-12
Cost includes a t-shirt:
Resident $96perch ild*
Non -Resident $112 per child*
*2nd sibling receives $5 discount. Every additional sibling beyond 2nd receives $10 discount.
We will be offering a free Counselor in Training opportunity for teens aged 13-15. This will give them a chance to
develop leadership skills, help staff organize activities, and gain confidence building character in local youth. There is
no cost to participate in our Counselor in Training program. Participants can register using this form (HERE). Limited
space is available.
Youth Instructional Tennis will be offered on Tuesdays and Thursdays from June 13 to August 3. This USTA
sanctioned program is great way to develop skills from experienced instructors. Don't forget your water bottle and
racquet!
Intermediate (Age 10+) 9-10 a.m.
Learn to play winning tennis.
Beginner (Ages 6-8) 10-11 a.m.
For children with little or no experience. Introduction to the game with a focus on fun.
Adv. Beginner (Ages 8-10) 11-12 p.m.
Learn to play the game, keep score, strengthen strokes, serve and volley.
Cost:
Resident $48 per child
Non -Resident $60 per child
Youth Volleyball Camp is offered on Tuesday and Thursdays from June 13 to August 3. The lessons are for
children 8-11 years of age. Lessons will cover how to serve, bump, set, spike, develop skills, good sportsmanship,
teamwork and fun. Sign up with your friends and have some fun learning how to play volleyball.
Beginners: 10:00-11:00 a.m.
Intermediate: 11:00-12:00 p.m.
Cost:
Resident $48 per child
Non -Resident $60 per child
Youth Basketball Camp will focus on fundamental skill development of dribbling, passing, and shooting.
Incorporating games and challenges in each practice will improve footwork and overall basketball knowledge in a fun
environment. This program will meet on Tuesdays and Thursdays from June 13 to August 3.
Ages 6-8: 9:00 a.m.-10:00 a.m.
Ages 9-11: 10:00 a.m.-11:00 a.m.
Cost:
Resident $48 per child
Non -Resident $60 per child
3
Cloie Creek Kids Bike Race:
(12 and under)
July 25th
This is a FREE event that is open to the public. Bring a friend to the first ever kids race on the new mountain bike
trail.
Age divisions:
6 & Under: approx 0.8 miles
7-9: approx 1.4 miles
10-12: approx 2.0 miles
(Medals for the top 3 in each class.)
5:30pm Registration. 6:OOpm Start time.
Sponsored by the Bike Shack and TMBR
Children's Karate Classes:
Ages 6-15
Coming Tuesdays in September, the City will be partnering with the Dubuque Karate Club to bring karate lessons to
Asbury. Classes will meet at the Meadows Golf Course (15766 Clover Ln). All ages will begin at 5:45pm. Kids ages
6-8 will finish class at 6:15. Kids 9 and up will be able to stay and practice until 6:30pm. Classes will focus on self
defense, leadership, and character building.
This is a drop off class. There will be a parent's night on October 24th, so parents can see their child's progress, and
even try some of the moves themselves.
"Marital Arts builds strong bodies and strong values. We are proud to help parents develop children who value
honesty, courtesy, respect for authority and the ability to say "no "to unhealthy peer pressure. Teens and children will
learn to concentrate and focus their energy constructively which results in better schoolwork and grades. Physically,
the karate kid's martial art classes train in a blend of Tang Soo Do (the for -runner of Tae Kown Do) and Japanese
Karate." -Dubuque Karate Club
Please see registration form here. It can be dropped off at City Hall or mailed in. Register soon as space is limited.
Sessions begin September 19th.
Cost: $130.00/child for 3 months.
Adults Programming - TBD
Leave from City Hall and travel with Iowa Wine Tours to 3 wineries and historical destinations. There are two
different tours available:
September 24th: Blackhawk Tour
Learn the history behind the Upper Mississippi Wine Region, Galena, and the Black Hawk War as your professional
driver takes you into the past. Stops include: Galena Cellars Vineyard & Winery, Rocky Waters Winery and Council
Hills Station. Tour leaves from City Hall at 10am.
October 1st: Mississippi Wine Tour
Enjoy a scenic ride along the Great River Road with wine tasting, tours, and wood -fired pizza on the deck at the Park
Farm Winery. Along the way, your professional driver will narrate the history behind the Upper Mississippi Valley
Wine region, Great River Road, and the mighty Mississippi River. Wineries include: Park Farm Winery, Promiseland
Winery, and Eagles Landing Winery. Tour leaves from City Hall at 10:30am.
Cost for each tour:
65.00/person (Asbury Residents)
70.00/person (Non Residents)
Cost of each tour includes transportation, tasting fees, wine tours, lu
Dubuque
Leisure Services
THE CITY OF
2200 Bunker Hill Road
DUB �Office
AllAmericaCiq
Dubuque Iowa 52001-3 010
(563) 589-4263
Fax (563) 589-4391
Masterpiece on the Mississippi
2007-2012.2013
2oiz*zolg
TTY (563) 690-6678
parkrec@cityofdubuque.org
www.cityofdubuque.org
City of Asbury
Attn: Sara Burke
5291 Grand Meadow Dr.
Asbury, IA. 52002
February 1, 2022
Dear Mrs. Burke,
In 2021, the City of Dubuque Leisure: Services Department entered into an agreement with the
City of Asbury provide summer programs. After the conclusion of the 2021 summer season,
both parties expressed their interest in continuing this partnership. Per Section 8 of the attached
Memo of Understanding between the City of Dubuque and the City of Asbury, this "agreement
may be renewed or extended, in writing." If the City of Asbury would like to continue this
partnership for summer programming and are agreeable to the identical terms of the initial 2021
MOU, please complete and sign the following statement and return tome when possible.
agrees to the renewal/continuance of the Memorandum of
Understanding between "the City of Dubuque and City of Asbury to provide 2022 summer
programs.
Signature of Authorized Representative
Date
If you have any questions or concerns, please feel free to reach out to me at any time.
Sincerely,
f \ /
Dan Kroger
Recreation Division Manager
RESOLUTION NO. 47-2022
CITY OF ASBURY
A RESOLUTION APPROVING A MEMO OF UNDERSTANDING BETWEEN THE
CITY OF DUBUQUE AND THE CITY OF ASBURY FOR RECREATIONAL
SERVICES.
Be It Resolved by the City Council of the City of Asbury, Iowa:
The City of Asbury approves a Memo of Understanding between the City of Dubuque
and the City of Asbury for recreational services.
Passed and approved this 22nd day of February, 2022
Attest:
City Admi 'Orator
Dubuque
THE CITF
DUjB- E
All•AmerlCaClt9
11111'
Masterpiece on the _Mississippi
2007-2012-2013
2017*2019
City of Asbury
Attn, Sara Burke
5291 Grand Meadow Dr.
Asbury, IA. 52002
February 1, 2022
Dear Mrs. Burke,
Leisure Services
2200 Bunker Hill Road
Dubuque, Iowa 52001-3010
Office (563) 589-4263
Fax (563) 589-4391
TTY (563) 690-6678
parkrec@cityo€dubuque•org
www.cityofdubuque• org
In 2021, the City of I)ubuque Leisurc.Scrvices Department entered into an agreement with the
City of Asbury'.to provide.summer programs. After the conclusion of the 2021 summer season,
both parties expressed theirinterest in.continuing this partnership. Per Section S of the attached
Memo of Understanding between the City of Dubuque and the City of Asbury, this "agreement
may be renewed or extended, in writing." If the City of Asbury would like to continue this
partnership for sumi-ner progranuriing and are agreeable to the identical terms of the initial 2021
MOU, please complete and sig'n..the following statement and return to me when possible.
agrees to the renewal/continuance of the Memorandum of
City of Dubuque and City of Asbury to provide 2022 summer
pro gr s.
Signatul of Ault prized Representative Date
If you have any questions or concerns, please feel flee to reach out to me at any time.
Sincerely,
Dan Kroger
Recreation Division Manager