2022 Pavement Marking ProjectCopyrighted
April 4, 2022
City of Dubuque Items to be set for Public Hearing # 3.
City Council Meeting
ITEM TITLE: 2022 Pavement Marking Project
SUMMARY: City Manager recommending City Council approval of a resolution
preliminarily approving the proposed plans, specifications, form of
contract, and construction estimate; establishing April 18, 2022, as the
date of the public hearing; and authorizing the City Engineer to advertise
for bids for the 2022 Pavement Marking Project.
RESOLUTION 2022 Pavement Marking Project: preliminary approval of
plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for April 18,
DISPOSITION: 2022Suggested Disposition:
ATTACHMENTS:
Description
2022 Pavement Marking Project-MVM Memo
Staff Memo
Resolution
Type
City Manager Memo
Staff Memo
Resolutions
Notice of Hearing Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 Pavement Marking Project
(CIP 3002245)
DATE: March 30, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approval of a resolution
preliminarily approving the proposed plans, specifications, form of contract, and
construction estimate; establishing April 18, 2022, as the date of the public hearing; and
authorizing the City Engineer to advertise for bids for the 2022 Pavement Marking
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
If•[yT/f•iW111111111111111 111111111
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 28, 2022
RE: 2022 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
Dubuque
All•MeHwgll
2007-2012.2013
2017*2019
The purpose of this memorandum is to authorize the public bidding procedure for the
2022 Pavement Marking Project. The pavement marking program is vital to our
transportation system as it provides safety to drivers and pedestrians on the public road
system. Well-defined crosswalk stripping for example provides areas where pedestrians
can traverse a roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows
Initiate Bidding
April 4, 2022
Publish Notice to Bidders, Advertisement for Bids
April 8, 2022
Publish Notice of Hearing on Plans & Specifications
April 8, 2022
Public Hearing
April 18, 2022
Receipt of Bids
April 21, 2022
Award of Contract
May 2, 2022
Completion Date
November 4, 2022
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract, and construction estimate for the 2022 Pavement Marking Project. I further
recommend establishing the date of a public hearing and authorize the City Engineer to
advertise for bids for the Project.
BUDGETIMPACT
The estimate of probable cost for the 2022 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 184,200.00
Construction - Iowa DOT Pavement Markings
21,100.00
Engineering Design and Administration
7,500.00
Total Construction Cost Estimate
$ 212,800.00
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
Pavement Markings (FY22)
$ 84,618.00
2502245
3002245
Pavement Markings (FY23)
107,082.00
Iowa DOT Funding
21,100.00
Total Project Funding
$ 212,800.00
REQUESTED ACTION
I respectfully request adoption of the attached resolution preliminary approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the 2022 Pavement Marking Project.
F-IV ail
Prepared by Justine Hull, Traffic Engineer
cc: Jenny Larson, Director of Budget & Finance
Justine Hull, Traffic Engineer
Troy Kress, Engineering
Prepared by Justine Hull City of Dubuque Engineering 50 W 13th St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 112-22
2022 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2022 Pavement Marking Project in the estimated amount $205,300.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 18th day of April, 2022, at 6:30 p.m. in the
Historic Federal Building Council Chambers, 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The 2022 Pavement Marking Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 215t day of April 2022.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 2" d day of May 2022, in the Historic Federal
Building Council Chambers (and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this the 4th day of April 2022.
Attest:
Adrienne N. Breitfelder, City Clerk