Minutes_Arts and Cultural Affairs Commission 03.08.2022Copyrighted
April 4, 2022
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 3/09, 3/10, 3/21, 3/22, 3/23, and 3/24; Arts
and Cultural Affairs of 1 /25, 2/22, 3/8, and 3/22; Civil Service
Commission of 3/29; Equity and Human Rights of 2/14; Historic
Preservation Commission of 3/17; Library Board of Trustees of 1/27;
Proof of publication for City Council proceedings of 3/2, 3/3, 3/9, and
3/10; Proof of publication for List of Claims and Summary of Revenues
for Month Ended 2/28.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 3/9/22 Supporting Documentation
City Council Proceedings of 3/10/22
Supporting Documentation
City Council Proceedings of 3/21/22
Supporting Documentation
City Council Proceedings of 3/22/22
Supporting Documentation
City Council Proceedings of 3/23/22
Supporting Documentation
City Council Proceedings of 3/24/22 Supporting Documentation
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
1 /25/22
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
2/22/22
Arts and Cultural Affairs Commission Minutes of 3/8/22 Supporting Documentation
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
3/22/22
Civil Service Commission of 3/29/22
Equity and Human Rights Minutes of 2/14/22
Historic Preservation Commission Minutes of 3/17/22
Library Board of Trustees Minutes of 1/27/22
Proof of Publication for City Council Proceedings of
3/2/22
Proof of Publication for City Council Proceedings of
3/3/22
Proof of Publication for City Council Proceedings of
3/9/22
Proof of Publication for City Council Proceedings of
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
3/ 10/22
Proof of Publication for List of Claims / Summary of Supporting Documentation
Revenues for Month Ended 2/28/22
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ARTS AND CULTURAL AFFAIRS COMMISSION (A&CA;
MINUTES — SPECIAL MEETING
DATE: Tuesday, 8 March 2022
TIME: 4:00 PM
LOCATION: Rm. 2, Multicultural Family Center, The Ruby Sutton Building,
Dubuque, IA 52001
Commissioners Present: Paula NEUHAUS (chair); Ryan DECKER
CHESNEY; Ali LEVASSEUR; Sue RIEDEL; Thomas ROBBINS.
Commissioners Excused: Nicholas HALDER (vice -chair).
Staff Present: Jenni PETERSEN-BRANT (coordinator).
Public Present: Jean Tucker, director of development, Dubuque Symphony
Neuhaus called the meeting to order following staff assurance of low
compliance at 4:02 PM.
Roll Call & Review of Minutes
Commissioners and staff introduced themselves for public present. Minor
clarifying changes were proposed for the 22 February 2022 minutes. Approv
proposed changes motioned by Levasseur, seconded by Robbins. V(
affirmed. Motion carries.
Review of FY23 ODeratina SUDDOrt Grant & ADDlication
Petersen -Brant provided a brief line -by-line overview of Operating Support i
by the Grants Subcommittee (Neuhaus, Riedel and Halder), noting changes
1. Balance Sheets/Financial Records: A discussion was held over
organization balance sheets as part of the application, and how
to the reviewers. The Commissioners determined these issues will be
forthcoming robust review of grants and grant processes, per the Stre
2. Access Points: Neuhaus recommended that all mention of "portal,'
"Slideroom," etc. in the documents share the same language and
Neuhaus also recommended where in the Guidelines this access lc,
best belong.
3. Minor corrections in format and grammar/language were proposed.
Approval of the FY23 Operating Support Grant with access point and correc
Riedel, seconded by Decker. Vote: Unanimously affirmed. Motion carries.
Review of FY23 Special Projects Grant & Application
Petersen -Brant provided a brief overview changes to Special Projects Gr
FY23, most notably return of the organization match. Minor correctior
grammar/language were proposed. Approval of the FY23 Special Prc
corrections motioned by Decker, seconded by Chesney. Vote: Unanimously
carries.
Reminder of City Council Budget Review
Petersen -Brant reminded the Commission that the Economic Development E
houses the Office of Arts & Cultural Affairs) has City Council FY23 Budget 1
9 March 2022; Economic Development anticipates their presentation to
Presenting City staff, as well as Council members, will be in Council chambi
of public health, commissioners and general public are encouraged tc
Petersen -Brant noted that public comment may be given during the hearing 1
platforms or via email / written letter to Council members in advance of or folic
Public Comment
Tucker expressed appreciation for the Commission and staff's support of loc
organizations, and the care put into grants and application process by the
Grants Subcommittee.
Adjournment motioned by Levasseur, seconded by Riedel at 4:58 PM. V
affirmed. Motion carried.
Next Regular Meeting: Tuesday, 22 March 2022 at 3:30 PM, Multicultural
Respectfully submitted:
Jenni Petersen -Brant
Minutes Arts Commission Special Meg
08.2022_approved
Final Audit Report
Created: 2022-03-23
By: Jenni Petersen -Brant (jbrant@cityofdubuque.org)
Status: Signed
Transaction ID: CBJCHBCAABAAZ_hy37DiaeUwnEXCnnUcWEjhPLrm8uCb
2022-03-23
"Minutes _Arts Commission_Special Meeting_03.08.;
ed" History
Document created by Jenni Petersen -Brant (jbrant@cityofdubuque.org)
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Document emailed to Paula Neuhaus (pneuhaus@rivermuseum.com) for signature
2022-03-23 - 2:59:19 PM GMT
Email viewed by Paula Neuhaus (pneuhaus@rivermuseum.com)
2022-03-23 - 3:49:12 PM GMT- IP address: 206.130.95.194
Document e-signed by Paula Neuhaus (pneuhaus@rivermuseum.com)
Signature Date: 2022-03-23 - 3:49:20 PM GMT - Time Source: server- IP address: 206.130.95.194
Agreement completed.
2022-03-23 - 3:49:20 PM GMT