Submission of Annual Public Housing Agency (PHA) PlanCity of Dubuque
City Council Meeting
Consent Items # 18.
Copyrighted
April 18, 2022
ITEM TITLE: Submission of Annual Public Housing Agency (PHA) Plan
SUMMARY: City Manager recommending City Council approval to submit the Annual
PHA Plan along with the Certification for Consistency with the
Consolidated Plan.
RESOLUTION Authorizing the Mayor to execute the certification by
State or Local Office of Public Housing Agency (PHA) Plan's
Consistency with the Consolidated Plan and approval of the PHA Annual
Plan
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Approval and Submission of Annual Public Housing
Agency (PHA) Plan-MVM Memo
Memo
Resolution
HUD Form 50077 - Director Approval
HUD Form 50077 - Mayor Approval
2022 PHAAnnual Plan
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
Supporting Documentation
Supporting Documentation
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Submission of Annual Public Housing Agency (PHA) Plan
DATE: April 14, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Housing & Community Development Director Alexis Steger is recommending City
Council approval to submit the Annual PHA Plan along with the Certification for
Consistency with the Consolidated Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
THE C
DUUB--*--TEI
Masterpiece on the Mississippi
TO: Michael C Van Milligen, City Manager
FROM: Alexis Steger, Housing & Community Development Director
DATE: April 13, 2022
RE: Submission of Annual Public Housing Agency (PHA) Plan
INTRODUCTION
Dubuque
AII•Amedla Bits
2007-2012-2013
2017*2019
Each year the City of Dubuque is required to submit a PHA (Public Housing Agency)
Plan. The PHA Plan is a comprehensive guide to the policies, programs, operations
and strategies for meeting local housing needs and goals. There are two parts to the
PHA Plan: the 5-Year Plan which was submitted fiscal year 2020 and the Annual Plan,
which is submitted this year. Part of the submission includes the Certification by State
or Local Office of PHA Consistency with the Consolidated Plan (HUD-50077 Form).
BACKGROUND
The PHA Plan and Certifications follow HUD approved templates and must be
submitted accordingly. Any local, regional, or State agency that receives funds to
operate Federal Section 8 Housing Choice Voucher programs must submit a PHA Plan.
To ensure public participation in the process, PHA Plans must be available for
inspection by the public both during the public review period prior to the board hearing
and submission to HUD. Public Notice was published 45 days in advance of being
approved by the Housing Commission. The Housing Commission voted to approve the
PHA Plan on Tuesday, April 12, 2022. The PHA Resident Advisory Board has also
reviewed the PHA Plan and all comments and minutes from their meeting is included in
the plan.
RECOMMENDATION
We are requesting approval to submit the Annual PHA Plan along with the Certification
for Consistency with the Consolidated Plan.
Prepared by Alexis Steger Housing & Community Devel., 350 W. 61h St.,Suite 312 (563) 690-6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131" St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 132-22
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION BY
STATE OR LOCAL OFFICE OF PUBLIC HOUSING AGENCY (PHA) PLAN'S
CONSISTENCY WITH THE CONSOLIDATED PLAN AND APPROVAL OF THE PHA
ANNUALPLAN
Whereas, the U.S. Department of Housing and Urban Development requires
submission of the Public Housing Agency (PHA) Plan on an annual basis; and
Whereas, the U.S. Department of Housing and Urban Development requires
Certification of the PHA Plan's Consistency with the Consolidated Plan.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE IOWA:
Section 1: That the Mayor is hereby authorized and directed to certify the PHA
Plan's Consistency with the Consolidated Plan.
Section 2: That the Director of Housing and Community Development is hereby
authorized to submit the PHA Plan and the Certification as required by the U.S.
Department of Housing and Urban Development.
Passed, approved and adopted this 18tb day of April, 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
(Qualified PHAs) OMB Approval No. 2577-0226
Expires 02/29/2016
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official, I approve the submission of the S-Yea r PHA Plan for the PHA of which this document is a part, and make the
following certification and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the public housing program of the agency and implementation thereof:
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of
the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their
programs or proposed programs, identifying any impediments to fair housing choice within those program,
addressing those impediments in a reasonable fashion in view of the resources available and working with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHA's involvement and by maintaining records reflecting these analyses and actions.
City of Dubuque IA087
PHA Name PHA Number/HA Code
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010, 1012: 31 U.S.C. 3729, 3802)
Name of Authorized Official Title
Alexis Steger Housing & Community Development Director
Signature Date
Previous version is obsolete Page 1 of 1 form HUD-50077-CR (2/2013)
David Resnick
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(All PHAs)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Brad M Cavanagh the Mayor of City of Dubuque
Official's Name Official's Title
certify that the 5-Year PHA Plan and/or Annual PHA Plan of the
City of Dubuque — IA087
PHA Name
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (AI) to Fair Housing Choice of the
City of Dubuque
Local Jurisdiction Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the Al.
The City of Dubuque PHA Plan and the Consolidated Plan track the number of units per census
tract and track the location of affordable housing and type. The activities and goals include actions
the City will take to integrate affordable housing that is fully available without regard to race
ethnicity, religion, national origin, sex, disability, familial status, gender, or sexual orientation.
Both plans include specific goals to expand opportunities for Housing Choice Voucher applicants
and participants, including strategies to increase affordability.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is [me and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Brad M Cavanagh
Signature
Mayor
Page 1 of 1 form HUD-50077-SL (12/2014)
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
PUBLIC NOTICE
PROPOSED FISCAL YEAR 2022 PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN
Notice is hereby given that the City of Dubuque Housing Commission will conduct a public hearing on
Tuesday, April 12, 2022 at a meeting to commence at 4:00 p.m. at the Housing and Community
Development Department, 350 West 6th Street, City Council Chambers, in Dubuque. To join this
meeting by phone dial (Toll Free) 877 309 2073 and enter access code 504-472-637. To join this
meeting virtually visit https://meet.goto.com/504472637 and join from your computer, tablet, or
smartphone.
The Commission will consider a proposed Fiscal Year 2022 PHA Annual Plan.
Interested parties may examine the contents of the proposed Plan at the City Clerk's Office, City Hall,
50 West 13th Street; and the Housing and Community Development Department, 350 West 6th Street,
Suite 312, Dubuque Iowa, and the City Website at www.cityofdubugue.org/adminplan.
Written comments may be submitted on or before the time of the public hearing to the City of Dubuque
Housing and Community Development Department, 350 W 6th St, Suite 312, Dubuque Iowa 52001
(563-690-6096) or ghodgson cityofdubugue.org.
At said time and place of public hearing all interested citizens and parties will be given an opportunity
to be heard for or against said plan.
1:2t
EOUAI HOUSING
OPPORTUNITY
Page 1 of 42
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAS)
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's
operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals, and objectives for serving
the needs of low- income, very low- income, and extremely low- income families
Applicability. Form HUD-50075-HP is to be completed annually by High Performing PHAS. PHAS that meet the definition of a Standard PHA, Troubled
PHA, HCV-Only PHA, Small PHA, or Qualified PHA do not need to submit this form.
Definitions.
(1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers and was designated as
a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP)
assessments.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages less than
250 public housing units and any number of vouchers where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment, and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550,
and that was designated as a standard performer in the most recent PHAS or SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP
troubled.
A.
PHA Information.
A.1
PHA Name: City of Dubuque PHA Code: IA087
PHA Type: ❑ Small &rHigh Performer
PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/01/2022
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number of Public Housing (PH) Units 0 Number of Housing Choice Vouchers (HCVs) 1,108
Total Combined 1,108
PHA Plan Submission Type: ®'Annual Submission ❑Revised Annual Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central
office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHAS are also encouraged to provide each
resident council a copy of their PHA Plans.
❑ PHA Consortia: Check box if submitting a Joint PHA Plan and complete table below
Participating PHAS
PHA Code
Program(s) in the Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
PH
HCV
Lead PHA:
B.
Annual Plan Elements
f
Page 2 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
B.1
Revision of PHA Plan Elements.
(a) Have the following PHA Plan elements been revised by the PHA since its last Annual PHA Plan submission?
Y N
❑ 9 Statement of Housing Needs and Strategy for Addressing Housing Needs.
❑ QeDeconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
❑ [Financial Resources.
❑ [a/Rent Determination.
❑ Homeownership Programs.
❑ Safety and Crime Prevention.
❑ Pet Policy.
❑ Substantial Deviation.
❑ ®' Significant Amendment/Modification
(b) The PHA must submit its Deconcentration Policy for Field Office Review.
(c) If the PHA answered yes for any element, describe the revisions for each element below:
B.2
New Activities.
(a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year?
Y N
❑ [Hope VI or Choice Neighborhoods.
❑ EkMixed Finance Modernization or Development.
❑ [Demolition and/or Disposition.
❑ U Conversion of Public Housing to Tenant Based Assistance.
❑ [Conversion of Public Housing to Project -Based Assistance under RAD.
❑ &kProject Based Vouchers.
❑ Units with Approved Vacancies for Modernization.
ElOther Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
(b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public
housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval
under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project -Based Vouchers (PBVs), provide the
projected number of project -based units and general locations, and describe how project basing would be consistent with the PHA Plan.
B.3
Progress Report.
Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5-Year Plan.
PHA Goal: Meet the need for quality, affordable rental homes
Sub Goal: Preserve, rehabilitate, and promote quality affordable housing.
Continue efforts to affirmatively further fair housing through licensing and tiered
inspections process — In an effort to affirmatively further fair housing, the City of
Dubuque continues to collect voucher acceptance and vacancy data for every licensed
rental property in the city through the annual licensing renewals. This is done in order to
assess availability and access to units for voucher holders. Additionally, property owners
may request information on the voucher program via their renewal paperwork, creating an
opportunity for property owner engagement and education. We are in the process of
creating a Landlord Education video as well, highlighting the process of renting to HCV
clients. Our code enforcement policies are structured to give more attention to properties
that persistently fail inspections. Enhanced enforcement efforts allow us to focus energy on
the properties and property owners that have experienced the most deferred maintenance.
Page 3 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
Often this impacts low-income renters, by proactively addressing nuisance property
owners and has resulted in more frequent inspections, better maintained, and safer units.
PHA Goal: Increase the Acceptance of Housing Choice Vouchers by Housing Providers
Sub Goal: Reduce negative community perceptions of poverty that impacts fair housing and
access to opportunity for low-income residents
• Complete an Equitable Poverty Prevention Plan and implement recommendations —
In fiscal year 2020 the City hired a consultant to oversee the development of the Equitable
Poverty Prevention Plan. Multiple avenues of research and community engagement
assisted in the creation of the final plan that was presented to the City Council in January
2021. Recommendations from that plan were used as guiding principles to form budget
requests and guide resource enhancements in the community. The City created an Office
of Shared Prosperity as a new department with a focus on neighborhood equitability and
inclusion. Fiscal Year 2022 will allow this department to implement some of the
recommendations as well as frame the planning for future years.
• Continue efforts of re -branding the HCV Program adopted by City Council as an
alternative to a Source of Income Ordinance — In fiscal year 2020 the City focused on
researching ways to incentivize landlords to accept HCV Program vouchers. We are still
implementing efforts to increase landlord education surrounding the HCV program, a
landlord education video production is currently underway. We implemented landlord
incentives in fiscal year 2021 but did not see a substantial increase in landlord participation
despite these efforts.
Implement communication and trust -building activities for landlords and HCV
program participants — In fiscal year 2021 City staff continued to meet with the Landlord
Association monthly to trouble shoot the reasons for low participation numbers and portray
an accurate picture of available units willing to accept HCV payments. Educational
outreach, direct deposit payments and landlord portal access continue to be utilized and
help to recruit and gauge interest in program participation by landlords. As mentioned
above, we did implement landlord incentive programs, but we saw no substantial increase
in landlord participation even when directing additional resources specifically to the
landlord population.
Sub Goal: Streamline processes that create barriers for housing providers to accept
vouchers.
Produce online briefing to increase awareness of tenant responsibility - The online
briefing was created and went live in the summer of 2020. This has allowed the process to
be more streamlined and convenient for clients to do at their leisure within a specific time
frame and has allowed many to lease up at a quicker rate due to the ease of accessibility.
This continued to be a pivotal asset in 2021 due to the COVID-19 Pandemic and the health
risk implications face to face meetings imposed.
Update Voucher Payment Standards and review exception rent areas to maximize
payments to match the market — The Voucher Payment Standards (VPS) were evaluated
and updated in October 2021 and again in December 2021, with most current amounts
being put into effect 1/l/2022. Below are the VPS charts. Chart #1 shows original VPS
Page 4 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
amounts from 10/01/2020 and chart #2 shows the updated VPS amounts that went into
effect as of 01/01/2022.
Chart #1: ALL OTHER AREA PAYMENT STANDARD- Effective 10/01/2020:
Voucher
SRO
OBR
1BR
2BR
3BR
4BR
5BR
Payment
390
545
665
880
1120
1376
1582
Standard
FMR (Fair
SRO
OBR
1BR
2BR
3BR
4BR
5BR
Market Rent)
399
532
612
806
1065
1376
1582
Effective
10/01/2020
Chart #2: ALL OTHER AREA PAYMENT STANDARD- Effective 01/01/2022:
Voucher
SRO
OBR
1BR
2BR
3BR
4BR
5BR
Payment
416
600
695
915
1220
1427
1641
Standard
FMR (Fair
SRO
OBR
1BR
2BR
3BR
4BR
5BR
Market Rent)
416
554
634
834
1112
1427
1641
Effective
10/01/2021
Exception Area Payment Standards were also updated as of 01/01/2022. The below charts show
the previous Exception Area Payment Standards (effective 11/17/2020) as well as the updated
Exception Area Payment Standards (effective 01/01/2022). No longer group exception area
payment standard by census tract, updated amounts are by zip code. Exception area payment
standards are in effect for 52002 & 52003 zip codes only.
Chart #1: EXCEPTION AREA PAYMENT STANDARDS — Effective 11/17/2020:
Census Tracts 8.01, 8.02, 12.01, 12.02, 12.04 & 12.05
Exception
OBR
1BR
2BR
3BR
4BR
5BR
Rents VPS
623
718
946
1249
1614
1857
Chart #2: EXCEPTION AREA PAYMENT STANDARDS — Effective 01/01/2022:
Zip Code 52002 & 52003 ONLY
Exception
OBR
1BR
2BR
3BR
4BR
5BR
Rents VPS
660
760
1000
1330
1700
1920
Due to Exception Area Payment Standards changing coverage areas from Census Tract to Zip
Code, a portion of Census Tract 12.01 that was formerly in the Exception area consists of 52001
Zip Codes. Since 52001 is not an exception area, the VPS are gradually being decreased in order
to stager the hardship imposed by changing the Exception Area Payment Standards coverage
areas. The below charts show the previous Exception Area Payment Standards (effective
11/17/2020) when Census Tract 12.01 was in the Exception Area Payment Standard coverage area
as well as the updated Exception Area Payment Standards (effective 01/01/2022) for those with
zip codes 52001 that are also located within the 12.01 census tract after 52001 Zip Code is no
longer considered an Exception Area..
Page 5 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
Chart #1: EXCEPTION AREA PAYMENT STANDARDS — Effective 11/17/2020:
Census Tracts 8.01, 8.02, 12.01, 12.02, 12.04 & 12.05
Exception
OBR
1BR
2BR
3BR
4BR
SBR
Rents VPS
623
718
946
1249
1614
1857
Chart #2: EXCEPTION AREA PAYMENT STANDARDS — Effective 01/01/2022:
Zip Code 52001 — Former Census tract 12.01
Exception
OBR
1BR
2BR
3BR
4BR
5BR
Rents VPS
600
695
915
1220
1467
1687
PHA Goal: Implement local zovernment policies that encourage equity and decrease
disparate impacts
Sub goal: Conduct audits to decrease disparate impacts
• Audit background check process from local ordinance requirements - In fiscal year
2020 the City began researching background check processes. The City runs free
background checks for landlords on prospective tenants for the HCV program. Feedback
received showed that these reports were confusing and could be adversely affecting
tenants. We had cross -departmental staff examine the documents that housing providers
receive, and most people were unable to read them correctly; According to HUD guidance
and the Analysis of Impediments — best practice was not to rely on arrests in making rental
decisions due to potential disparities and bias. While we did not have a way to know how
each landlord used the information, we determined that we were likely contributing
towards bias and inequity and stopped this practice. On October 22, 2020, arrest records
were removed from the landlord background checks provided by the City. This continues
to be our procedure. The background checks were reviewed again in April 2021 to ensure
compliance with new forms.
• In the Fall of 2021, the City released an emergent RFP for new HCV software. A new
software to manage the HCV caseload and expenditures in being implemented and will be
live in the Spring of 2022. This new software will allow additional metrics and data to be
available to assist in the analysis of community needs and barriers.
• Efforts continue to translate all necessary documents into Spanish and Marshallese in order
to break down communication barriers and allow easier accessibility to programs and
information for the entire community.
Efforts increased to create more social media presence to engage the community through
education and awareness. A landlord education video is in the process of being produced.
City staff is also researching the potential benefits of offering a tenant education course.
Sub Goal: Analyze data to increase equity
• Implement quarterly review of eviction data for disparate impacts — We will not be
able to track this data due to the lack of capability in the County Offices to support
Page 6 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
reporting. We will continue to work with individuals and complaints about wrongful
evictions at this time.
PHA Goal: Increase access to opportunity and the building of social capital
Sub Goal: Evaluate barriers that still exist, preventing residents from earning a livable
wage, and address
• Join the Childcare Initiative to find ways to fund/provide childcare without 2 year
waiting periods — In fiscal year 2021 we participated in many of the Childcare Coalition
meetings in order to help generate ideas and identify potential barriers, resources, and
solutions to assist parents in their goals of balancing a family and a career.
• Address food deserts and find ways to provide healthy, affordable food to lower
income residents - In fiscal year 2021 the entire community came together to provide food
for students when schools closed in the spring due to the COVID-19 outbreak. Many
organizations worked together to provide food to those in need and through those efforts
the overall need for food assistance in the community was very profound. Continuing this
food assistance and identifying a long-term sustainable plan to provide for families in the
community is now a focus of the City and many non -profits in the area. This is a work in
progress. The City also has a Sustainability Coordinator that was just granted additional
funding to add a summer intern, it is a goal for that department to do some additional work
to address the food deserts in the community.
B.4.
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N
❑ 0
(b) if yes, please describe:
Other Document and/or Certification Requirements.
C.1
Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan
Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic
attachment to the PHA Plan.
C.2 Civil Rights Certification.
Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic
attachment to the PHA Plan.
Page 7 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
C.3
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) provide comments to the PHA Plan?
Y N
❑ D� See C.3. Attachment of RAB meeting minutes from 3/17/2021.
If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of
the RAB recommendations and the decisions made on these recommendations.
CA
Certification by State or Local Officials.
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
D
Statement of Capital Improvements. Required in all years for all PHAs completing this form that administer public
housing and receive funding from the Capital Fund Program (CFP).
DA
Capital Improvements. Include a reference here to the most recent HUD -approved 5-Year Action Plan (HUD-50075.2) and the date that it was
approved by HUD.
Page 8 of 12
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires: 02/29/2016
(High Performer PHAs)
Instructions for Preparation of Form HUD-50075-HP
Annual Plan for High Performing PHAs
A. PHA Information. All PHAs must complete this section.
A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), PHA Inventory, Number of Public Housing Units and
or Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant
to the public hearing and proposed PHA Plan. (24 CFR 003.23(4)(e))
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR 043.128(a))
B. Annual Plan.
B.1 Revision of PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes" box.
If an element has not been revised, mark "no."
❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very
low-income, and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in the
jurisdiction served by the PHA. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income
(extremely low-income), (ii) elderly families and families with disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction
or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data.
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. For years in which the
PHA's 5-Year PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's
public housing and Section 8 tenant -based assistance waiting lists. 24 CFR §903.7(a)(1) and 24 CFR §903.12(b). Provide a description of the PHA's
strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. For years in which the PHA's 5-Year
PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing
and Section 8 tenant -based assistance waiting lists. 24 CFR §903.7(a)(2)(ii) and 24 CFR §903.12(b).
❑ Deconcentration and Other Policies that Govern Eligibility, Selection and Admissions. Describe the PHA's admissions policy for deconcentration
of poverty and income mixing of lower -income families in public housing. The Deconcentration Policy must describe the PHA's policy for bringing higher
income tenants into lower income developments and lower income tenants into higher income developments. The deconcentration requirements apply to
general occupancy and family public housing developments. Refer to 24 CFR §903.2(b)(2) for developments not subject to deconcentration of poverty and
income mixing requirements. 24 CFR 003.7(bb) Describe the PHA's procedures for maintaining waiting lists for admission to public housing and address
any site -based waiting lists. 24 CFR 003.7(bb) A statement of the PHA's policies that govern resident or tenant eligibility, selection and admission including
admission preferences for both public housing and HCV. (24 CFR §903.7(b) Describe the unit assignment policies for public housing. 24 CFR §903.7(b)
❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA
operating, capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing
or tenant -based assistance. The statement also should include the non -Federal sources of funds supporting each Federal program and state the planned use
for the resources. (24 CFR §903.7(c)
❑ Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable
public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies. (24 CFR §903.7(d)
❑ Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or
for which the PHA has applied or will apply for approval. For years in which the PHA's 5-Year PHA Plan is also due, this information must be included
only to the extent that the PHA participates in homeownership programs under section 8(y) of the 1937 Act. (24 CFR §903.7(k) and 24 CFR §903.12(b).
❑ Safety and Crime Prevention (VAWA). A description of: 1) Any activities, services, or programs provided or offered by an agency, either directly or
in partnership with other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or stalking; 2) Any activities,
services, or programs provided or offered by a PHA that helps child and adult victims of domestic violence, dating violence, sexual assault, or stalking, to
obtain or maintain housing; and 3) Any activities, services, or programs provided or offered by a public housing agency to prevent domestic violence, dating
violence, sexual assault, and stalking, or to enhance victim safety in assisted families. (24 CFR §903.7(m)(5))
❑ Pet Policy. Describe the PHA's policies and requirements pertaining to the ownership of pets in public housing. (24 CFR 003.7(n))
❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5-Year Plan. (24 CFR 003.70)(2)(i)
❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5-Year and
Annual Plan. Should the PHA fail to define `significant amendment/modification', HUD will consider the following to be `significant amendments or
modifications': a) changes to rent or admissions policies or organization of the waiting list; b) additions of non -emergency public housing CFP work items
(items not included in the current CFP Annual Statement or CFP 5-Year Action Plan); or c) any change with regard to demolition or disposition, designation,
homeownership programs or conversion activities. See guidance on HUD's website at: Notice PIH 1999-51. (24 CFR §903.7(r)(2)(ii)
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If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided.
PHAs must submit a Deconcentration Policy for Field Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its
development and comply with fair housing requirements, see 24 CFR 903.2. (24 CFR 003.23(b))
B.2 New Activities. If the PHA intends to undertake any new activities related to these elements or discretionary policies in the current Fiscal Year, mark "yes"
for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark "no."
❑ Hope VI. 1) A description of any housing (including project name, number (if known) and unit count) for which the PHA will apply for HOPE VI; and
2) A timetable for the submission of applications or proposals. The application and approval process for Hope VI is a separate process. See guidance on
HUD's website at: http://www.hud.gov/offices/Tih/prograins/ph/hol2e6/index.cftn. (Notice PIH 2010-30)
❑ Mixed Finance Modernization or Development. 1) A description of any housing (including name, project number (if known) and unit count) for
which the PHA will apply for Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The
application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at:
hqp://www.hud.gov/officeL/pih/proi4ramL/gh/hMe6/index.cfm. (Notice PIH 2010-30)
❑ Demolition and/or Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including name, project number and
unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently
pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved
and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See
guidance on HUD's website at: hgp://www.hud.eov/offices/pih/centers/sac/demo diMo/index.cfin. (24 CFR &903.7(h))
❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is
required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A
statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance
on HUD's website at: http://www.hud.gov/offices/pih/centers/sac/conversion.cfin. (24 CFR 003.70))
❑ Project -Based Vouchers. Describe any plans to use HCVs for new project -based vouchers. (24 CFR §983.57(b)(1)) If using project -based vouchers,
provide the projected number of project -based units and general locations and describe how project -basing would be consistent with the PHA Plan.
❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants)
B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.7(r)(1))
BA Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark "yes" and describe those
findings in the space provided. (24 CFR §903.7(p))
C. Other Document and/or Certification Requirements
CA Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the
following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for
review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 SM-HP.
C.2 Civil Rights Certification. Form HUD-50077 SM-HP, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted
by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be
considered in compliance with the AFFH Certification if: it can document that it examines its programs and proposed programs to identify any impediments
to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local
jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any
applicable Consolidated Plan for its jurisdiction. (24 CFR 003.7(o))
C.3 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark "yes," submit the comments as an attachment to the
Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR 003.13(c), 24 CFR &903.19)
CA Certification by State or Local Officials. Form HUD-50077-SL, Certification by State or Local Officials ofPHA Plans Consistency with the Consolidated
Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15)
D. Statement of Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) must complete this section. (24 CFR 903.7 (g))
DA Capital Improvements. In order to comply with this requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan.
PHAs can reference the form by including the following language in Section C. 8.0 of the PHA Plan Template: "See HUD Form 50075.2 approved by HUD
on XX/XX/ ."
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew section SA to the U.S. Housing Act of 1937, as
amended, which introduced the 5-Year and Annual PHA Plan. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies,
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rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's
mission, goals, and objectives for serving the needs of low-income, very low-income, and extremely low-income families.
Public reporting burden for this information collection is estimated to average 16.64 hours per response, including the time for reviewing instructions, searching existing
data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and
respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,
U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to
obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality.
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C.3. RAB Meeting Minutes:
Resident Advisory Board Meeting Minutes
4/13/2022
Present: Pattie Breitbach
Staff. Crystal Kilgore
Dawn DeMaio
Tracy Doyle
Hollie Ohnesorge
Ryan Feller
Topic: PHA Annual Plan Review
Hollie Ohnesorge called the meeting into order by 11:01 am. Hollie defined the purpose of the PHA annual plan
and how the RAB impacts the annual plan and who reviews it afterwards.
Hollie described the PHA's current goals (identified in the PHA 5-year plan) and how those goals were being
achieved throughout the City's fiscal year 2021 & the beginning of the City's fiscal year 2022. The goals
presented were: Meet the need for quality, affordable rental homes; Increase the acceptance of Housing Choice
Vouchers by Housing Providers; Implement local and government policies that encourage and decrease
disparate impacts; Increase access to opportunity and the building of social capital.
Key points made to address the above goals included the actions that came from the Equitable Poverty
Prevention Plan which City Council approved in January 2021. As a result of the study, the City created the
Office of Shared Prosperity Department. The City will continue efforts to rebrand to HCV program through a
process of trust building and education with landlords. Hollie discussed changes regarding the online briefing
that was rolled out in the summer of 2020. Also highlighted was the fact that the Voucher Payment Standards
have been updated to reflect the current housing market. HUD has recently changed the way Exception Rent
Areas are determined, requiring the exception rent areas be determined based on zip code rather than the former
classification done by census tract. Hollie also informed the RAB of the new HCV software implementation
underway, allowing for greater metrics and data collection. Community outreach continues through a heavy
social media presence in order to engage and educate. Accessibility and accommodations are also consistently
done through online briefings, virtual or in person meetings by request, as well as the translation of essential
documents in English, as well as Spanish and Marshallese.
No questions or comments about the annual plan
Minutes prepared by Crystal Kilgore
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