Acceptance of the Flood Control Levee Repair ProjectCity of Dubuque
City Council Meeting
Consent Items # 012.
Copyrighted
May 16, 2022
ITEM TITLE: Acceptance of the Flood Control Levee Repair Project
SUMMARY: City Manager recommending approval for the Flood Control Levee
Repair Project by adoption of a resolution accepting the improvements
and establishing the final construction cost of $154,252.54.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Accepting the Flood Control Levee Repair Project and
authorizing payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Levee Repair Project Acceptance-MVM Memo
Acceptance of the Flood Control Levee Repair Project
Resolution to accept
Engineer Letter of Completion
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Acceptance of the Flood Control Levee Repair Project
CIP 7202155
DATE: May 10, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Public Works Director John Klostermann is recommending City Council approval for the
Flood Control Levee Repair Project CIP 7202155 by adoption of a resolution accepting
the improvements and establishing the final construction cost of $154,252.54.
The final project construction cost is 36.64% above the project award. The change order
costs were due to disposal of unsuitable material, imported topsoil and additional turf
reinforcement mats due to expanded repair square footage of the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
THE CITY OF
DUiB E
Masterpiece on the Mississippi
TO:
FROM:
SUBJECT:
DATE:
INTRODUCTION
Michael C. Van Milligen, City Manager
John Klostermann, Public Works Director
Acceptance of the Flood Control Levee Repair Project
CIP 7202155
May 4, 2022
Dubuque
All -America City
I�
2007•2012.2013
2017*2019
The purpose of this memorandum is to recommend the official approval and acceptance
of the Flood Control Levee Repair Project CIP 7202155.
BACKGROUND
The fiscal year 2021 Capital Improvement Budget provides for a total of $188,618 for
the repair of the floodwall levee located at the end of Terminal Street.
DISCUSSION
Bid documents and specifications for this project were prepared by IIW Engineers, now
Origin Design. This project included the repair of the existing flood control levee in
various locations from the start of the levee located at the end of Terminal Street to the
south end of the levee. Bids were opened and read at 2.00 pm on May 25, 2021.
Through the competitive quotation process for public improvements, this project was
awarded on June 14, 2021, to Boyle Built Enterprises LLC of Selma, Iowa, in the bid
amount of $112,885.64.
Project engineer Julie Neebel, PE from Origin Design has inspected the work and has
certified the completion of the project.
BUDGETIMPACT
A summary of the project is as follows:
Estimate
Bid Final
Total Construction Cost $177,618.00 $112,885.64 $154,252.54
The final project construction cost is 36.64% above the project award. The change order costs
were due to disposal of unsuitable material, imported topsoil and additional turf reinforcement
mats due to expanded repair square footage of the project.
This construction project is funded with American Rescue Plan Act (ARPA) monies
budgeted specifically for the South Port Levee Repair Project in the Public Works
Department's FY 2021 Capital Improvement Budget: CIP # 7202155.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution accepting the
improvements and establishing the final construction cost.
Cc: Arielle Swift, Assistant Public Works Director
Prepared by John Klostermann. City of Dubuque Public Works Dubuque IA 52001 (563) 589-4348
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131" St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 187-22
ACCEPTING THE FLOOD CONTROL LEVEE REPAIR PROJECT AND AUTHORIZING
PAYMENT TO THE CONTRACTOR
Whereas, the public improvement contract for the Flood Control Levee Repair Project (the
Project) has been completed by the Contractor, Boyle Built Enterprise LLC of Selma, Iowa
(Contractor), the Project Engineer has examined the work and recommends that the Project be
accepted; and
Whereas, the final contract amount for the Project is $154,252.54; and
Whereas, the Contractor has previously been paid $146,539.91, leaving a balance of
$7,712.63; and
Whereas, the City Council finds that the recommendation of the Project Engineer should
be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The recommendation of the Project Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the balance
of the retainage of $7,712.63 as provided in Iowa Code chapter 573, and to pay such retainage
in accordance with the provisions of Iowa Code chapter 573 or Iowa Code chapter 26.13.
Passed, approved, and adopted this 16th day of May 2022.
David T. Resnick, Mayor Pro Tern
Attest:
Trish L. Gleason, Assistant City Clerk
origin,
April 28, 2022
John Klostermann
Public Works Director
City of Dubuque
925 Kerper Court
Dubuque, Iowa 52001
RE: City of Dubuque
Flood Control Levee Repair - 2021
Terminal Street - Maus Park CIP # 7202155
Project Completion
Project No.: 19209
Dear John:
A site visit of the Flood Control Levee Repair - 2021 Terminal Street - Maus Park CIP # 7202155 project
has been completed.
Boyle Built Enterprises LLC of Selma, Iowa, has completed construction of the Flood Control Levee
Repair - 2021 Terminal Street - Maus Park CIP # 7202155 project in compliance with the drawings and
specifications and the project is ready for acceptance. The final project construction cost including
Change Order No. 3 Final is $154,252.54.
We have enclosed Contract Payment No. 4 in the amount of $3,681.25 and Change Order No. 3 Final
for approval. The change order documents the differences between the original contract quantities
and the final installed quantities.
We recommend that the City of Dubuque approve Contract Payment No. 4 and Change Order No. 3
Final. After approving and signing the forms, one signed copy of each form should be sent to Boyle
Built Enterprises LLC along with payment. Please keep a copy for your records and send a final copy
to Origin Design.
We also recommend that the City of Dubuque approve and accept the Flood Control Levee Repair -
2021 Terminal Street - Maus Park CIP # 720215S project work. Retainage in the amount of $7,712.63 will
be held for 30 days after acceptance and paid at that time provided no claims from others are filed.
We have included Contract Payment No. 5 Final for the retainage due the contractor at the
appropriate time. Approval and acceptance starts the 2-year warranty period.
Sincerely,
Origin Design Co.
Julie Neebel, PE
Transportation Team Leader
Copy: Boyle Built Enterprises LLC
DUBUQUE OFFICE
137 Maui SLreeL, SLe. 100
Dubuque, Iowa 52801
origindesign.eom
800 556-4491