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Attachment 15_Leisure Services Department MemoMasterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manage SUBJECT: * Authorization to Begin Recruitment and Hiring of Recreation Program Supervisor * Safe Community Proactive Step DATE: August 1, 2010 continued Dubuque kraal AIMAmedcany /C/1 V /„ ` 1 � ler 2007 I have completed a thorough review of the recreation staffing related to the full time opening for Recreation Program Supervisor. I spoke with Pat as Recreation Division Manager, the two current Recreation Program Supervisors and the three full time clerical staff regarding the position and our needs. Additionally I have been talking with Tara about how the MCFC can become more integrated and. improve sharing and communication. Taking all this input and incorporating that into my vision of the position, we updated the job description and traded some responsibility areas with another recreation program supervisor position. This has refocused the Recreation Program Supervisor position that I would like to begin the recruitment for. The focus of this position will be to direct and coordinate programming for youth and a few adult programs. An emphasis will be on providing programs and services to targeted neighborhood community members. This will be accomplished through not only programs Leisure Services offers but also partnering with community organizations of Dubuque. Emphasis will be given on coordinating efforts with the MCFC. The staff member will also become involved in community committees and initiatives such as Every Child Every Promise that will enhance efforts of Leisure Services to improve the lives of our young people. Lastly the position will be involved in evolving ideas and implementing Safe Community Task Force recommendations that address neighborhood engagement and social capital. Most of the Safe Committee Task Force recommendations were reactive. I see the new focus and hiring of this position as proactive. The cooperation and partnership that can be expanded and developed will hopefully allow opportunities for young people to be involved, educated and limit their opportunities for negative involvement. This creates economic prosperity and social /cultural vibrancy. recreation program supervisor.job page two • have attached the revised job description as well as the responsibility list. Randy is reviewing the job description. With your permission I would like to begin recruitment for this position. MLW :et attachments copy Pat Prevenas DEPARTMENT: Leisure Services - Recreation Division RECREATION PROGRAM SUPERVISOR GENERAL STATEMENT OF DUTIES: Performs professional recreation work involving the implementation, planning direction and supervision of recreation programs. Performs related work as required. DISTINGUISHING FEATURES OF THE CLASS: The work in this class involves responsibility for directing and coordinating a recreation program. The work is performed under the general supervision of the Recreation Division Manager. Supervision is exercised over program activities and assigned staff. EXAMPLES OF WORK (ILLUSTRATIVE ONLY): ESSENTIAL: Develops a recreational program in the following areas: Recreation classes, programs, activities and special events for youth and adult; preschool -aged programs; coordinates and schedules usage of various department buildings; communicates with public schools regarding facility usage and programs; provides. programs and services to targeted neighborhood community members; assists Multicultural Family Center staff, including AmeriCorps volunteers with programming needs; serves on community committees serving neighborhoods. This individual will have full responsibility to coordinate and supervise these activities including hiring, training and supervising of seasonal employees and instructors; keeping records; ordering supplies; updating policy manuals and submitting reports; evaluates recreation programs and staff; advises Recreation Division Manager on programs, budget issues and determines program potentials. KNOWLEDGE, SKILLS AND ABILITIES: ESSENTIAL: Thorough knowledge of a planned community recreation program; substantial background and knowledge in development of recreation activities, classes, special events, and offerings. Ability to organize work, maintain records, prepare reports and comfortable with MS Office computer software and ability to learn recreation management software, web page administration software and social media software. Ability to establish and maintain effective working relationships with employees, program participants and related agencies, user groups and the general public. Must have demonstrated ability to follow a participatory, result- oriented, cost - conscious management style and be sensitive to the human needs of the city organization and community; ability to perform effective committee work and lead initiatives; desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork. ACCEPTABLE EXPERIENCE AND TRAINING: Professional recreation program supervision experience and graduation from an accredited college or university with major course work in community recreation, park and recreation administration, or related field; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Possession of the necessary qualifications to become a Certified Park and Recreation Professional with the Iowa Park and Recreation Association. SPECIAL REQUIREMENT: Possession of or ability to obtain and maintain a valid Iowa Driver's License while employed in this position. 08/02/2010 AQUATIC /.THERAPEUTIC RECREATION SUPERVISOR CURRENT PROPOSED Aquatics Flora and Sutton pools Hempstead High School Pool (school year lessons / open swim) Therapeutic Recreation school year calendar After School Programs 5 ,locations RECREATION SUPERVISOR (Steve) CURRENT Adult Athletics Softball Volleyball (summer and winter) Basketball Uptown Recreation Weekend Open Gyms RECREATION SUPERVISOR (vacant) CURRENT Recreation Classes / programs A -H, Slattery (summer), Comiskey After School Sports 8 -02 -2010 RECREATION DIVISION PROGRAM SUPERVISOR RESPONSIBILITIES PROPOSED Adult Athletics Softball Volleyball (summer and winter) Basketball After School Sports (Janna) no change PROPOSED Recreation Classes / programs Allison- Henderson, Slattery (summer), Comiskey Uptown Recreation Weekend Open Gyms Prescott Neighborhood Resource Center Assist Multicultural Family Center staff with recreation programming Target neighborhood recreation services Masterpiece on the Mississippi TO: FROM: SUBJECT: DATE: Michael C. Van Milligen, City Manager Marie L. Ware, Leisure Services Manager Ideas Regarding Safe Community Task Force Recommendations August 5, 2010 Dubuque All- America City i 2007 I have been contemplating your challenge to look beyond the task force recommen- dations so I have been thinking in that regard. Fortuitously, I also read a quote from a daily reflection that was a day after your challenge. It said "on a dirty inner -city street in our town someone who refused to believe that anything was hopeless, planted flowers. The street has never been the same since." The next day it followed with another reflection "there's an old man in our neighborhood who goes through the streets putting empty cans in a rusted out shopping cart to get them out of the gutters and off the barren yards. He's been doing it for years. Now that's purpose." These two things have continued to challenge my thoughts and ideas. I don't think many of these ideas necessarily fall to Leisure Services. I also know that since I'm so new I may suggest things already in place or items tried already. I toss them out for what they are — ideas of mine mixed in with a few ideas from other places. You can take these ideas for what they area — ideas mostly thought out on a three -hour drive back from Osky. Thank goodness for scratch paper in my car. 1. Most all renters come to city hall to sign up for water and trash service. When I did this recently I was given a flyer on trash and a flyer on recycling. A "welcome wagon" flyer could be designed welcoming renters and dealing with issues outlined in the task force report and FAQ's. It could focus on things newcomers need to know about noise, cultural differences, info on tolerance and mutual understanding, info on parking, broken down cars — you get the general idea. 2. The city has a cable station so there could be short vignettes featuring cultural competency information. It could be as simple as sharing the stories from the employee newsletter or taping parts of the Intercultural Competency Training. The training provides insight and opens your mind to ways of looking at other cultures or evaluating why you think the way you do. I'm always amazed how many people watch the station. It's kind of like your "bully pulpit." It may also be a way to share comprehensively about the efforts on the recommendations or sharing more facts and background on any topics related. Short vignettes could be on the website as well. It is a great way for the city to share its message, updated statistics and safe community, page two progress and success stories. For those that have a perception problem of safety we have to use various methods to educate them. If we need additional help in our cable department how about involving any of the colleges that have communica- tions, journalism or other departments that need work experience or production /edit experience. In Oskaloosa, Mahaska Communication Group worked with William Penn University to establish a community news program that shares about what is happening city and community. 3. Maybe have the Mayor sponsor a community summit and engage business, individuals and community groups to look at how they can become a part of the solutions to the recommendations. The city can't be the only ones working on this. To solve safety it takes many people, but mostly it takes the person, engaging another person. We shouldn't just "do it to the neighborhood" we should engage and empower them to "do it themselves." 4. In Oskaloosa the Chamber started a Clean and Green initiative. They organized through their office activities for church groups, businesses, families and individuals to clean up areas of the city. Sometimes it was people to do landscaping, flower planting, sweeping up sand off sidewalks after winter along main streets, alley cleanups and more. They provided and organized equipment necessary for the cleanups. They got schools involved with the efforts as well. This whole effort started because people didn't like the looks of the city along the main streets. This effort has changed lots of perceptions of the town by the locals as it is now a cleaner, more cared for place. They also use billboards to advertise efforts with a fun message. 5. Have the Multicultural Family Center come to a council meeting to share about highlights of their programming /activities in the last nine months specifically focusing on activities that address recommendations of the task force. Also have Tara show the future activities and focus they are working on. 6. Share with the council (and since it's taped) the viewing audience the efforts of the disadvantaged youth team this summer, participation, successes and what we need to evaluate for the future. This could also be done by a short article for the next city newsletter. 7. This one is Bob's idea from a conversation we had several months ago. He suggested a contest for most improved landscape at private homes to showcase those that have worked on improvement and work with local suppliers for prizes (like hardware and landscape businesses). We could have several categories. It rewards those who have put in the effort. continued MLW:et safe community, page three 8. Put together a traveling presentation to go on the talking circuit that asks for people's involvement. "It only takes one." Help people to understand it is their problem to work on in their neighborhood /city. could keep going on but I think you see my train of thought. There are lots of ideas to tackle this. It seems to me the best success will be when we empower individuals, businesses, churches and organizations, when we partner on initiatives - many of them led by others; when the community sees it as their problem and concern. Multicultural Famil y Center 1 DUBUQUE Over the past year, the Multicultural Family Center (MFC) has been working to increase neighborhood engagement and social capital. We have offered the following programs to increase tolerance and mutual understanding, foster community solidarity, and increase community involvement: • Adult and Teen Book Clubs + Book Discussions • Sewing Classes • Language Classes • Computer Classes • French Cafe • Healthy Meals in a Hurry • Family Art Night in conjunction with Dubuque Art Center • Family Reading Night in conjunction with Loras College • Food For Thought — Dinner and Discussion • Mercy Garden • Movies in Comiskey Park • Music in Jackson Park /Juneteenth • Teen Night • Senior Social Hour • Summer Street Jam • Taste of the World • Chinese New Year Celebration • Youth Summer Camps • Future Talk (summer education and employment program) • Community and Police Dialogue on Race offered by Human Rights • Housing Townhall Meeting offered by Human Rights Commission Additionally, the MFC has the following programs to welcome new families to the community: • Welcoming Program • English Language Learner Classes (NICC) • Spanish Choir • Marshallese Dancing 1157 Central Ave Dubuque, IA 52001 563 -582 -3681 August 4, 2010 Although we have been busy at the MFC, there is still a lot of work to be done. This year we plan to expand our programs to focus more on family programs, cultural programs and welcoming programs. The welcoming programs will include a welcome dinner hosted every other month by the MFC. If we receive grant- funding, the dinner will be open to families that have joined the community within the last two years. The event will include dinner, guest speakers, an overview of programs and services in the community, transit and community maps, question and answer session and time for networking. The MFC tried to run a "welcome program ", but it was too challenging to bring together the same group multiple times over the course of 6 months. We are adjusting the program to be more flexible and appealing to families. We plan to offer at least one cultural event a month. The goals of the cultural events are to allow individuals to share their culture, traditions and norms in a safe and respectful environment. We hope to foster understanding and awareness of the diversity in this community. Cultural programs for this fall, winter and spring may include: Dia de la Raza, Independence Day celebrations, Native American heritage month celebration, Las Posadas, Chinese New Year, Taste of the World, Juneteenth and GLBT awareness month event. We are open to exploring any cultural events as long as we have participation from individuals that represent that culture (age, race, religion, sexual orientation, language, ethnicity, country of origin, etc). Our mission at the MFC is to offer programs that appeal to the entire family. We plan to expand and /or continue these family programs: Family Reading Night, Family Art Night, Food for Thought, Mercy Garden, and Movies in Comiskey Park. We will also be seeking to add programs that to appeal to the entire family. The MFC's family programs offer opportunities to increase social capital among the participants. Tara Velez Multicultural Family Center Director