Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2022 – Period 12 Copyrighted
June 6, 2022
City of Dubuque Consent Items # 06.
City Council Meeting
ITEM TITLE: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 12
SUMMARY: City Manager recommending City Council approval of the suggested
proceedings approving a transfer of funds for capital projects and other
expense reimbursements.
RESOLUTION Authorizing the Director of Finance and Budget to make
the appropriate interfund transfers of sums and record the same in the
appropriate manner for the FY2022 for the City of Dubuque, Iowa
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF
All-berlea City
DUB E ;�. � ,
Ilm
Masterpiece on the Mississippi 2017*2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 12
DATE: May 26,2022
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2022, $23,582,868.11 in capital projects and other obligations were
incurred through May 26, 2022 and it is recommended to transfer from the funds that
were budgeted to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7/iti/144
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Dubuque
THE CITY OF
1II Aneri�a Ciq
DUB E
2007-2012.2013
Masterpiece on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 12
DATE: May 26, 2022
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2022 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
May 26, 2022 is $23,582,868.11.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
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Prepared by Jennifer Larson, Director of Finance and Budget, 50 W. 13th St., Dubuque, IA 52001, (563)589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563)589-4100
RESOLUTION NO. 208-22
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET TO MAKE
THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN
THE APPROPRIATE MANNER FOR THE FY 2022 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make the
appropriate interfund transfer of sums and record the same in the appropriate manner for FY
2022.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from General Fund to the Section 8 Fund $160,671.00 for the deficit
related to HUD administrative funding.
2. Transfer from the General Fund to the DRA Distribution Fund $2,453,433.00 for
budgeted capital projects.
3. Transfer from General Fund to Transit Fund $1,735,994.00 for the Transit Levy
and reimbursement of the downtown shuttle.
4. Transfer from the Tort Liability Fund to the General Fund $440,734.16 for the
cost of liability insurance.
5. Transfer from the Trust & Agency Fund to the General Fund $2,433,577.38 for
the cost of employee benefits.
6. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $290,689.37 for the reimbursement of Tax Increment
Financing eligible expenses.
7. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Fund $143,422.67 for the reimbursement of Tax Increment Financing
eligible expenses.
8. Transfer from Dubuque Industrial Center TIF fund to the General Construction
Fund $310,000.00 for Tax Increment financing eligible construction projects.
9. Transfer from the North Cascade Road Housing Tax Increment Financing Fund
to the General Fund $13,165.00 for the reimbursement of Tax Increment
Financing eligible expenses.
10.Transfer from Greater Downtown TIF Fund to Parking Operations Fund
$280,000.00 for debt service on downtown ramps.
11.Transfer from Greater Downtown TIF Fund to Housing Trust Fund $50,000.00
for reimbursement of Tax Increment Financing eligible construction projects.
12.Transfer from Greater Downtown TIF Fund to the General Construction Fund
$46,394.00 for reimbursement of Tax Increment Financing eligible construction
projects.
13.Transfer from Sanitary Sewer Operating Fund to General Fund $1,718,133.00
for recharge of administrative overhead.
14.Transfer from Sanitary Sewer Operating Fund to Sanitary Sewer Capital Fund
$700,000.00 for capital construction.
15.Transfer from Stormwater Operating Fund to General Fund $625,258.00 for
recharge of administrative overhead.
16.Transfer from Stormwater Operating Fund to Stormwater Construction Fund
$518,685.00 for capital construction.
17.Transfer from Parking Operating Fund to General Fund $211,318.00 for
recharge of administrative overhead.
18.Transfer from Water Operating Fund to General Fund $578,155.00 for recharge
of administrative overhead.
19.Transfer from Water Operating Fund to Water Construction Fund $400,000.00
for capital construction.
20.Transfer from Refuse Fund to General Fund $1,219,202.00 for recharge of
administrative overhead.
21.Transfer from Landfill Fund to General Fund $440,255.00 for recharge of
administrative overhead.
22.Transfer from General Fund to the Debt Service Fund $194,877.03 for annual
debt service payments.
23.Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the
Debt Service Fund $624,642.48 for annual debt service payments.
24.Transfer from Greater Downtown Tax Increment Financing Fund to the Debt
Service Fund $4,316,372.06 for annual debt service payments.
25.Transfer from Road Use Tax Special Revenue Fund to the Debt Service Fund
$63,754.00 for annual debt service payments.
26.Transfer from Street Construction Fund to the Debt Service Fund $272,391.36
for annual debt service payments.
27.Transfer from Sales Tax Increment Special Revenue Fund to the Debt Service
Fund $2,554,296.10 for annual debt service payments.
28.Transfer from Sales Tax Construction Fund to the Debt Service Fund
$605,143.50 for annual debt service payments.
29.Transfer from Passenger Facility Fund to the Debt Service Fund $182,305.00
for annual debt service payments.
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Passed, approved, and adopted this 6th day of June 2022.
G--Y4C v��cJvc
David T. Resnick, Mayor Pro Tern
Attest:
Trish L. Gleason, Assistant City Clerk
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