Minutes - Airport 4 23 01 DUBUQUE REGIONAL AIRPC~i~'
COMMISSION MEETING
Monday, April 23, 200~
4'00 p m
Dubuque Regional Alrp~
Dubuque A r Se~ ce Conference
PRESENT:
ABSENT:
STAFF:
GUESTS:
MEDIA:
Doug Brctherton, John Markham, Jim O'Neill, Ted Goodmann, and Rick
Goodin (via speaker phone)
None
Ken Kraemer, Peggy Dickson, Bob Boleyn: and Gordy Vetsch
Ryan O'Dell, (Airport Operations Specialist) Bill Kies, Jason Case and
Donald Harrison (University of Dubuque students)
None
Ken introduced Ryan O'Dell as the new Airport Operations Specialist hired to replace
Josh Paurus. Ryan is a graduate of the University of Dubuque has been the Airport
Manager at the Taylor County Airport at Medford, WI for just under two years.
0'1. APPROVAL OF MINUTES
John Markham said the March 19, 2001 minutes should be modified to reflect a
change in the year of the prior Airport Commission goals from 1999 goals to 2000
goals. Jim O'Neill made a motion to approve the minutes of the 03/19/01 Airport
Commission meeting with that change. This motion was seconded by John
Markham. AYES: All. NAYS: None.
MARCH 200'1 AIRPORT STATISTICS REVIEW
A. Revenue passenger enplanements:
1)
American Eagle was up 36.61% for the first three months of 2001
compared to the first three months of 2000.
(2)
Northwest Airlink was down 15.59% for the first three months of
2001 compared to the first three months of 2000.
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(3) United Express was down 18.73% for the first three months of 2001
compared to the first three months of 2000.
(4) Overall Airport totals were up 1.90% for the first three months of
2001 compared to the first three months of 2000.
B. Aircraft Operations:
Aircraft operations (takeoffs and landings) were up 2.90% for the first three
months of 2001 compared to the first three months of 2000.
C. Aviation Fuel Gallons Pumped:
(1) 100LL AVGAS gallons pumped were down 6.09% for the first three
months of 2001 compared to the first three months of 2000.
(2) JET A Fuel gallons pumped were up 0.55% for the first three months
of 2001 compared to the first three months of 2000.
(3) Overall fuel gallons pumped were down 0.76% for the first three
months of 2001 compared to the first three months of 2000.
The Commission discussed bdefly the downward trend of Chartaire's figures. Ken
thought it was due to Chuck Clayton's health. The General Aviation Task Force will
review the long range impact on airport operations.
03. MARCH 2001 AIRPORT FINANCIAL RFPORT AND ACCOUNTS ~
A. March Expenses should be at 75.00% of the annual budget, but actual
airport operatin_o expenses are at 79_41~°/,. At this point, ~
B. Revenues should be at 75100% of the annual budget, but actual airport
operating revenues are at 9'1.05°/,. At this point,
C. Being $246,430.24 OVER in expenses and $246,072.68 OVER in revenues
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brings us ~;'1~6~642_44 AHEAD of o.n~rating budget pro?.ction~ for Fiscal
Ken told the Commission that in the Manager's update was an projection on the
completion of the fiscal year-end operating budget summary.
MARCH 2001 FIXED BASE OPERATION FINANCIAL REPORTS
The Commission had no questions regarding the Fixed Base report. The next
several months should show improved fuel sales with the advent of good weather
and the increase in the amount of aircraft flying into the Airport.
FFI~RUARY AND MARCH 200t AIRPORT OPERATIONS AND MA1NTI=NANCE
The Commission said they found this item interesting. They discussed the wind
damage to the roof of a t-hangar unit. The roof will have to be entirely replaced.
The Airport has received concurrence from the insurance carrier to proceed. This
roof will be replaced with the same roof membrane as proposed for the other
scheduled t-hangar roof replacement, which will be paid by IDOT. There were
other areas on the airport that also sustained damage.
08.
CONSTRUCTION UPDATE: RUNWAY 18136 EXTENSION PROJECT /.PHASE
The electrical issues that have recently surfaced show the need for some electrical
modifications. This will amount to a change order of approximately $76,000, which
hopefully the FAA will participate in funding. The project will probably take another
two months before completion. The Commission asked if Mr. Green, the airport
neighbor, was settled. Bob Boleyn told the Commission the road had been
graveled and that more stone was added again this week.
CONSTRUCTION UPDATE: RUNWAY 1t~138 EXTENSION PROJECT (PHASE
Bob Boleyn told the Commission the paving had started. There are four main bays
left to pour. This project should be complete by the middle of May. Any
Commissioner or Air Service Task Force member that would be interested in a
tour of the project should contact the Airpor[.
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10.
CON&TRUCTION IlPDATF~ EXTERIOR TERMINAL RENOVATION
Ken told the Commission that the project would be reduced by approximately
$11,500, which is a reduction of the City share. This wilt leave approximately
$19,000 to do the change order work on'the airside of the terminal.
CONSTRUCTION UPDATE: AIRCRAFT T-HANGAR~ PROJECT
The project walk-through is scheduled for April 24, 2001, the project is
substantially complete, there is one bay left to pour. The estimated move-in date
for the renters is May 1et. Doug Brotherton requested staggered move in to start
as soon each individual hangar was complete. Bob and Ken said they would
explore this possibility, but they were counting on using the new hangars to move
the aircraft in those units when the roof was being repaired in the old t-hangars.
These aircraft will have to be moved to do the roof repair, and if the weather is
inclement, they will need to be inside.
The Commission asked if the hangar leases were finished, Gordy Vetsch replied
they were not. The Commission said they would like to see the leases completed
before the tenants moved into the t-hangars on May 1 2001.
.AUTOMATED FUEL DISPENSING SYSTEM
There is currently $20,000 budgeted to move and automate the fueling system for
the rental cars. The Iow bid had come in at $20.460 with additional expense to
coverer area lighting, bollards, emergency phones, etc. expected to bring the
project to about $23,000. This additional $3,000 is recommended to be funded
through the Operations and Maintenance budget. John Markham made a motion
to adopt Resolutions No A300-1-2-3-4-2001 for this project. The motion was
seconded by Jim O'Neill. AYES: All. NAYS: None.
ACCEPTANCE OF AIRPORT IMPROVEMENT PROGRAM GRANT AlP No. 3-
'19-0028-29 FOR THE COMPLETION OF THE PERIMETER FENCING
John Markham made a motion to ratify and adopt all assurances, statements,
representations, warranties, covenants, and agreements contained in the project
application and accept the Grant Offer for the Completion of Perimeter Fencing
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with all its terms and conditions and authorized the Chairman to sign the Grant.
This motion was seconded by Ted Goodmann, AYES: All. NAYS: None.
ACCEPTANCE OF AIRPORT IMPROVEMENT PROGRAM GRANT AlP Nh. :3-
'1~-0028-:30 FOR THE INSTRUMENT LANDING SYSTEM
Ted Goodmann made a motion to ratify and adopt all assurances, statements,
representations, warranties, covenants, and agreements contained in the project
application and accept the Grant Offer to Relocate Glide Slope; Install Localizer,
Outer Marker and MALSR for Runway 36 with all its terms and conditions and
authorized the Chairman to sign the Grant. This motion was seconded by John
Markham. AYES: All. NAYS: None.
,AIR SERVICE TASK FORCE REPORT
The Commission discussed the change on May 1, 2001 of United Express to
Great Lakes Airlines. Great Lakes will be using only 19 passenger aircraft, with
five daily flights in May but decreasing to three daily flights the following month.
Ted Goodmann expressed concern stating that proactive work is imperative to
maintain air service levels. Other Iowa airports, now aware of the iow fares offered
in Dubuque, are pushing to obtain the same. The Commission discussed how
best to work with American Airlines to maintain Dubuque's service as Dubuque is
the smallest city they serve. The Commission discussed what type of community
and marketing support is needed. Teri Goodmann said her office would be
meeting with American Airlines in reference to the new conference center planned
for America's River Project.
On a positive note. American Eagle's advanced bookings m Dubuque are up over
the next few months.
14, AIRPORT MANAGER'S UPDATE
The Commission was advised that more Dubuquers are using their
hometown airport this year and that leakage to Chicago and Cedar Rapids
is down but slightly higher to Moline.
Ken met with Avis and National Car Rental agencies last week. A copy was
provided of the signature sheet of the National contract. The Avis contract
will be signed when their executive vice-president returns to the office. Jim
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O'Neill expressed dissatisfaction regarding the amount of time it took to
complete new car rental contracts. Rick Goodin said the Commission's
timeline goals were not being met, more multi-tasking and advance
planning was required.
In a discussion on the upcoming visit to Washington D.C, the Commission
determined they needed to go as a separate contingency rather than with
the Dubuque Area Chamber of Commerce. The Commission would like
Ken to schedule meetings with the DOT, FAA, airlines and political staff
members for a May trip. The Commission plans to establish
Commissioners as the Dubuque contact for each agency. Jim Q'Neill said
that he would pay his own airfare to Washington and combine it with his
business visit.
Ken asked the Airport Commission for concurrence to advise Crescent
Electric the Commission plans to renew their one-year lease as Ken feels
Crescent has made an effort to purchase some fuel this year and will
increase that amount when they sell their tank in Maquoketa. Crescent's
lease will contain a CPI-U increase on the new lease. The Commission
gave their concurrence to advise Crescent of the Commissions intent.
Rick Goodin asked if there was a copy of-the letter of recommendation that
Doug Brotherton wrote for Ken. Doug said he e-mailed a copy to all
Commissioners. The Commission told Ken they understood he was
actively looking for another position and questioned the timetable. The
Chair and Vice-Chair were appointed to start preparing a list of items and a
schedule of events for filling the position of Airport Manager.
A "crystal ball" prediction of the operating and maintenance budget for this
fiscal year shows a surplus of about $55,000 if there is no unanticipated
expense or revenue loss. Some areas of the budget are underestimated
due to the high cost of fuel, and some revenues are over due to the same
reason. Pauline was given this information to incorporate in the budget
amendment.
G. The General Aviation Task Force held its first meeting.
Bob Bo[eyn, Gordy Vetsch, and Ryan O'Dell attended the aimraff rescue
and fire fighting training academy in Duluth, MN during the week of April
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16th.
Ken told the Commission that Chartaire's insurance has filed a lawsuit
against the City. This subrogation lawsuit had been expected.
Ken asked the Commission what they wanted to do on the issue of towing
aircraft. After the incident with Chartaire, Kevin Foley had sent out a letter
stating that unless the aircraft was hangared in the Iowa Airways hangar or
the Air Service hangar, Dubuque Air Service would not tow aircraft unless a
fee was assessed. Chuck Clayton was upset and called the Chairman of
the Airport Commission on the issue. It was decided that because of the
recent incident, that Chartaire would continue to be towed back to their
hangar. Ken suggested that with the move to the new community hangars
that all such towing be stopped. The General Aviation task force will be
asked to review the question.
Rick Goodin had to leave his phone at 5:00 p.m which was during the Airport Manager's
update.
CORRFSPONDENCE
The Commission had no comments.
Jim O'Neill made a motion to adjourn the meeting. The motion was seconded by Teri
Goodmann. AYES: All. NAYS: None. The meeting adjourned at 5:30 p.m.
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