Inclusive Dubuque - Contracted Service AgreementCity of Dubuque
City Council Meeting
Consent Items # 015.
Copyrighted
June 20, 2022
ITEM TITLE:
Inclusive Dubuque - Contracted Service Agreement
SUMMARY:
City Attorney recommending approval of the Contracted Services
Agreement with Inclusive Dubuque for the City's financial support for Fiscal
Year 2023.
SUGGESTED
Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Inclusive Dubuque - Contracted Service Agreement -
CB Memo
Staff Memo
Contracted Service Agreement
Type
Staff Memo
Staff Memo
Supporting Documentation
THE C
DUj!BaFE
Masterpiece on the Mississippi
CRENNA M. BRUMWELL, EsQ.
CITY ATTORNEY
MEMO
To: Mayor Brad Cavanagh and
Members of the City Council
DATE: JUNE 14, 2022
RE: Contracted Services Agreement - Inclusive Dubuque
Dubuque
All•Merica Cif
M1.tiift'�Al.i A'A'.If-,v. AA-
2007-2012.2013
2017*2019
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with Inclusive Dubuque or the City's financial support
for Fiscal Year 2023.
The adopted Fiscal Year 2023 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Business Leader Equity Cohort; Employer Inclusion
Council; DEI Toolkit; Community Racial Equity Profile; Julien Dubuque International
Film Festival (JDIFF) Sponsorship; Rural Equity Network; Equity Speakers,
Communications, and other Equity Training Opportunities; Peer -Learning Council
(PLC); and Best Practices in Diversity, Equity and Inclusion.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA
SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001-6944
TELEPHONE (563) 589-4381 / FAx (563) 583-1040 / EMAIL cbrumwel@cityofdubuque.org
Dubuque
THE CITY OF
All -America My
nni K xvni , nz: a:u�ir,
DUB E
2007-2012.2013
Masterpiece on the Mississippi 2017*2019
TO: Crenna M. Brumwell, City Attorney
FROM: Jill M. Connors, Economic Development Director
SUBJECT: Contracted Services Agreement — Inclusive Dubuque
DATE: June 7, 2022
INTRODUCTION
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
Attached for City Council approval is the Contracted Services Agreement with Inclusive
Dubuque for Fiscal Year 2023. Inclusive Dubuque furthers the City of Dubuque Goal:
Partnership for a Better Dubuque: Building our community that is viable, livable and
equitable.
DISCUSSION
The adopted Fiscal Year 2023 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Business Leader Equity Cohort; Employer Inclusion
Council; DEI Toolkit; Community Racial Equity Profile; Julien Dubuque International
Film Festival (JDIFF) Sponsorship; Rural Equity Network; Equity Speakers,
Communications, and other Equity Training Opportunities; Peer -Learning Council
(PLC); and Best Practices in Diversity, Equity and Inclusion.
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached Contracted Services
Agreement with Inclusive Dubuque, and authorizes the Mayor to execute the contract on
behalf of the City.
2
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
COMMUNITY FOUNDATION OF GREATER DUBUQUE
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2022, is
made and entered into by and between City of Dubuque, Iowa (City) and the Community
Foundation of Greater Dubuque (Agency).
WHEREAS, City desires to engage the services of Agency to furnish professional
and technical assistance in connection with Inclusive Dubuque as described in Exhibit A
(Scope of Work); and
WHEREAS, Agency has signified its willingness to furnish such services to City
upon the terms and conditions set forth herein.
NOW THEREFORE, in consideration of their mutual promises hereinafter set forth,
the parties hereto agree as follows:
SECTION 1. SCOPE OF SERVICE. Agency shall provide within City following
services:
(A) Further City's Goal of Partnership for a Better Dubuque: Building Our Community
that is Viable, Livable, and Equitable;
(B) Commence work upon execution of this Agreement by both parties, and fully
perform the services described in Scope of Work in Exhibit A and comply with City
Council goals and priorities set forth in Exhibit B; and
(C)Support City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion.
SECTION 2. CITY RESPONSIBILITIES.
2.1 City designates the Human Rights Director, to act as its representative with respect
to the work to be performed under this Agreement, and such person shall have authority
to transmit instructions, receive information, interpret and define City's policies and
provide decisions in a timely manner pertinent to the work covered by this Agreement
until Agency has been advised in writing by City that such authority has been revoked.
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2.2 In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish such
material to Agency.
2.3 City will provide opportunities to demonstrate this support by inviting the President
of the Agency and any employees working on services covered by this agreement to
participate in the following professional development opportunities and supporting
activities:
(A)The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts;
(B)The opportunity to attend intercultural and equity workshops offered by City,
including workshops that focus on developing an intercultural team with a strategic
plan for advancing equity and inclusion within Agency and through Agency's work;
(C)Assistance in creating semi-annual status reports that demonstrate the ways in
which Agency's efforts are advancing equity and inclusion; and
(D)Access to City's equity toolkit.
SECTION 3. TIME OF PERFORMANCE.
July 1, 2022 through June 30, 2023.
SECTION 4. COMPENSATION.
The term of this Agreement shall be from
4.1 City shall pay Agency Seventy -Five Thousand Dollars and 00/100 ($75,000) as
compensation for the services provided by Agency, which payment shall constitute full
and complete compensation for such services.
4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten
(10) days after receipt by City of a requisition of quarterly sum from Agency.
SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to
Agency by City are public funds, the Agency agrees that it will maintain books of account
in accordance with Generally Accepted Accounting Standards together with necessary
documentation to support all expenditures. The records of Agency, including payroll
accounts and other records of disbursements and receipts, and other records relating to
the performance of the activities herein specified, shall be made available for inspection
by City or any Certified Public Accountant acting on its behalf, in order to ascertain
performance of Agency under this Agreement. Agency agrees to retain such records for
not less than three (3) years.
SECTION 6. REPORTING AND MONITORING.
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6.1 Agency shall comply with the City of Dubuque's Reporting and Monitoring
requirements by using the following link to submit quarterly online reports detailing
Agency activities related to the use of City funds provided to Agency:
https://www.citVofdubuque.orgIFormCenter/Budget-1 5/Contracted-
Se ry ices-Performance-Report-208
6.2 In alignment with the City Council's priority of racial equity, Agency must
demonstrate how its efforts advance equity and inclusion. This should include program -
level data disaggregated, at a minimum, by race, and also by any other demographic the
Agency has prioritized. Agency should also identify community -level outcomes in which
it is actively working to advance the racial disparity.
6.3 The online quarterly reports shall be due on October 15th, January 15th, April 15'
and June 30th. Such reports shall include a performance report on the program(s)
supported by City funds and a financial report on the use of City funds.
6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within sixty (60) days of audit completion. The Audit shall be submitted
as either an electronic or paper document to the Economic Development Director.
SECTION 7. DISCRIMINATION.
7.1 In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of age, color, familial status,
gender identity, marital status, mental/physical disability, national origin, race,
religion/creed, sex, or sexual orientation.
Agency shall take affirmative action to ensure that applicants for employment are
employed and that employees are treated during employment without regard to age,
color, familial status, gender identity, marital status, mental/physical disability, national
origin, race, religion/creed, sex, or sexual orientation.
Such action shall include but not be limited to the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
7.2 Agency agrees and will undertake whatever affirmative measures are necessary
so that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part with
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any of the funds made available to Agency under the terms of this Agreement because
of age, color, familial status, gender identity, marital status, mental/physical disability,
national origin, race, religion/creed, sex, or sexual orientation.
SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency
shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if
Agency shall violate any of the covenants, agreements or stipulations of this Agreement,
City shall thereupon have the right to terminate this Agreement by giving written notice to
Agency of such and specifying the effective date thereof not less than thirty (30) days
before the effective date of such termination. If Agency shall fail to cure its default to the
satisfaction of City in City's sole discretion within such thirty (30) day period, this
Agreement shall be deemed terminated at the end of such thirty (30) day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement
without the prior written approval of City.
SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency,
Agency shall provide City copies of Agency's insurance certificates showing compliance
with the insurance requirements of Insurance Schedule G. included as Exhibit C.
CITY OF DUBUQUE, IOWA
M
., rr.
ATTEST:
By: 44,f� 1'
Adrienne Breitfelder, City Clerk
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COMMUNITY FOUNDATION OF
GREATER DUBUQUE
By: J/ "/_
J on Adams, Director of Finance
EXHIBIT A
SCOPE OF WORK
Inclusive Dubuque Network
The Inclusive Dubuque Network stakeholders continue to gather on a quarterly basis,
providing an opportunity for network partners to share updates on DEI training
opportunities, discuss recent local and national DEI issues, and share personal or
organizational stories of their DEI challenges and successes. Each quarter 30-50 partners
attend these network meetings.
Business Leader Equity Cohort
This group of executive level leaders (Presidents, C-Level executives, and business
owners) continue to gather on a bi-monthly basis to discuss the impact that the changing
demographics have in recruiting and retaining minority employees for their organizations
and to our community.
Employer Inclusion Council
This regional action network is made up of human resource professionals and managers
who oversee hiring and DEI initiatives in their organizations and want to collaborate with
peers to deepen their work across the Dubuque region. The Business Leader Equity
Cohort members recognize that to drive change,
others must be engaged in generating ideas and leading initiatives. The Employer
Inclusion Council
was created as an opportunity for more community members to be active in these efforts.
DEI Toolkit
We at the Community Foundation of Greater Dubuque are on our own journey to
incorporate diversity, equity, and inclusion (DEI) concepts into our work. We have
collected numerous resources and learning tools that we have used in our DEI workshops
for team members, and we are pleased to share them with any organization that is
seeking to deepen its staff's understanding of these important issues. This is a living
resource that is continuously updated and is available online.
Community Racial Equity Profile
Initiate a second iteration of this Equity Profile, leveraging local data, educational panels,
surveys, and community dialogues to engage a diverse range of Dubuque residents on
topics like housing, education, and health. All of the data and conversations during this
work will be centered around the question of equity, and whether the systems in our
community are enabling all residents to thrive, no matter who they are. And by comparing
data and responses with similar feedback from 2015, we will highlight the persistent
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structural roots that lead to ongoing disparities, as well as identifying areas of growth and
reform that have taken place over the last 7 years.
Julien Dubuque International Film Festival (JDIFF) Sponsorship
We've continued to be a supporter of the JDIFF, sponsoring films that highlight equity and
diversity issues in our community. Use of this new medium (film), in a new venue,
sparked conversation with an expanded audience about the relevance of inclusion and
equity in our local community.
Rural Equity Network
The Rural Equity Network is a regional action network that will strengthen collaboration
within
and between the Community Foundation of Greater Dubuque's affiliates and community
partners by exploring topics of diversity, equity, and inclusion to build informed and
equitable
rural communities.
Equity Speakers, Communications, and other Equity Training Opportunities
We will identify opportunities to coordinate with partners in the community to bring DEI
speakers to Dubuque.
Peer -Learning Council (PLC)
Following the PLC becoming inactive during the pandemic due to many of the members
leaving Dubuque, we are looking at the potential of reforming the PLC, making
improvements to the groups structure, and resuming meetings. Potential activities for the
PLC include:
• Developing and conducting the Best Practices in DEI Training Series
• Guiding the support for past and future Best Practices participants
• Any other equity educational opportunities, including responses to the
community regarding hate/bias incidents, community conversations, etc.
Best Practices in Diversity, Equity and Inclusion
We will look at the potential of restarting this eight -session peer -learning workshop,
identifying what the need is among local organizations, what other trainings are offered
in our community, and whether we are the best option to hold this workshop. This training
series empowers individuals, businesses, non -profits, and organizations to create
pathways to lead to increased self-awareness, recruitment, retention, and workplace
culture around DEI concepts. These workshop sessions are led by local diversity and
inclusion educators and practitioners and include local testimonials of DEI practices
shared by both presenters and program participants.
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CONNECTING
PEOPLE.
STRENGTHENING
THEI II
COMMUNITY.
Inclusive Dubuque
Everyone deserves to live in a place
where they are respected, valued
and engaged in civic life. That's the
philosopher that guides the Inclusive
Dubuque network. Since 2D12, our
diverse group of partners has worked
together to drive transfcrrnationat
change in Dubuque by reimagining
systems, fostering a culture of inclusion,
and advancing justice and social equity
in all areas of community life.
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Why It Matters
Our region is growing more diverse` However, many
mi n o rity Comm un iti as i n aubuq ue have hi stori caly
Lacked access to resources that enable them to thrive_
Furthermore. residents of diverse backgrounds have
experienced hostilities that make them feel unwelcome.
To drive economicgrowth. retain residents and affirm
the humanity of all people, everyone must feel welcome
and haove the ability to achieve their full potential.
Our Unique Role
We are conveners and collaborators, facilitating
important €onversations and developing systemic
solutions to equity issues,such as. -
Preparing minority and first -generation college
students for careers.
• Improving access to health and wellness resources like
brain health services_
• Bridginglanguage and cultural barriers so immigrants
can fully participate in the comm unity.
• Preparing, attracting and retaining a diverse workforce.
Hosted ty the Community Foundation of Greater
Dubuque, Inclusive Dubuque leverages relationships
with nonprofits, government entities, businesses and
generous community members to realize as hared
vision for Dubuque=A vibrant and inclusive region with
resources and opportunities for all.
How It Works
Relationships and community knowledge are at the
root of our work. Our partners are local residents
and leaders who, through meetings, learning
opportunities and workshops. identify ways to drive
equitable opportunities for all people.
Our Accomplishrnents
• Engaged more than ZS00 €ommunity members to
conduct a Community Eq uity Profile that i derrtifi es
residents` diverse experiences and needs.
• Convened sector groups with more than9O
community members to address systemic
challenges related to healtK education,
transportation. neighborhoods. economic well-being,
and arts and culture_
• Convene a Busi n ess Leader Eq uity Cohort for local
executives to build a diverse and inclusiveworkforce-
Offer diversity. equity and inclusion workshops for
nonprafit, civic an d bus iness profes si onals.
• Sponsor and organize public events focused on
fostering a communi"ide culture of inclusion.
• Publish the Dubuque Cultural Resource Guide so
residents can find businesses and services catering
to unique racial. cultural and ethnic needs.
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EXHIBIT B
CITY COUNCIL GOALS & PRIORITIES
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Over the course of three sessions in August, City Council members affirmed the 15-
year vision statement and mission statement and identified eight five-year goals for
the city. They also identified tap and high priorities for a 2022.2023 policy agenda as
well as in -progress projects and capital projects for 2021.2023_
Robust Local Economy, Diverse Businesses and .lobs with Economic Prosperity
Vibrant Community, Healthy & Safe
Livable Neighborhoods and Housing: Great Place to Live
Financially Responsible, high -Performance City Organization:
Sustainable, Equitable, and Eff-ective Service Delivery
Sustainable Environment: Pre serving and Enhancing Natural Resources
Partnership for a Better Dubuque:
Building Our Community that is Viable, Livable, and Equitable
Diverse Arts, Wture, Parks, and Recreation Experiences and Activities
Connected Commi nity,
Equitable Transportation, Technology Infrastructure, and Mobility
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Miracle League of Dubuque Cornex ,
er
*r# r -
F ram.
2036 Vision Statement
Dubuque 2036 is a sustainable and resilient
city, an inclusive and equitable community
where ALL are welcome. Dubuque 2036
has preserved our Masterpiece on the
Mississippi, has a strong, diverse economy
and expanding connectivity. Our residents
experience healthy living and active
lifestyles; have choices of quality, affordable,
livable neighborhoods; have an abundance of
diverse, fun things to do; and are successfully
and actively engaged in the community.
ssio 1 Statement
Dubuque city government is progressive and
financially sound with residents receiving
value for their tax dollars and achieving
goals through partnerships- Dubuque city
government's mission is to deliver excellent
municipal services that support urban
living; contribute to an equitable, sustainable
city; plan for the community's future; and
facilitate access to criticaI human services-
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Polir Agenda
Policy agenda items are issues that need direction or a policy decision by the
City Council, or need a major funding decision by the City Council, or issues that
need City Council leadership in the community or with other governmental
bodies_ The policy agenda is divided into top priorities and high priorities.
* Chaplain Schmitt Island Master Plan
Implementation
* City Information & Network Security
* Equitable Poverty Prevention & Reduction
Plan Implementation
* Federal Infrastructure Program Preparation
* Five Flags Center Direction
* Historic Building Rehab iIitationlPreservation
* Sewer System Infrastructure Upgrade
(including Gatfish Creek Sanitary Sewer
System)
* Bee Branch Watershed Project- Next Steps
+ Childcare Initiative
+ Community Broadband Expansion
# Complete Stretts Concept Implementation,
16th St_ lm St.114th t_ Railroad Overpass
Project
+ Comprehensive Perks Master Plan
+ Imagine Dubuque Implementation
+ West End Fire Station
Under each City Council goal are items listed as Management in Progress and
Major Projects, Each goal contains Management in Progress items and many
City Council goals also have major projects associated_
Management in progress are items
that are underway and budgeted.
Staff is implementing and providing
updates to City Council
Major projects are projects that are
underway and budgeted. Staff is
implementing and providing updates
to City Council.
Robust Local Economy
JNonogement in Progress
Airport Master Plan: Apprfiwar
Air Service Expansion tu&siern Bub
Business Oevekprnent at the Airpurl
Downtown Parkinglssues
Dubuque Brewing & Ma M ing Building
Far,.ade Loan Program
ilpportunMy Dubuque Job Training Program: Financial Support
J' G)OF iarois-7ts
Dubuqua%weilront Master Plan �USFumy Gorps of Engineers]
Yiking Cruive Destination Preparation
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Vibrant Community
Mcinogerrmerft in Progress
+ CAD Conrr9Ctirlo io tik Cameras Netnork
• Fire Departmerd Aocredilotkfl
• Police Deparlmenl Re-AoCreditalivn:AnnuaIAssessment
• Re -Imagining Police
■ Trafllc Camera System
Livable Neighborhoods & Housing
Management in Progress
Central hEnue Belnvestmerd Strategy
Dorah m Commerc ial a uil•dings Project
Portaf Dubucue Resicential Project (MERGE)
Safe Housing Initizirve
• Hendricks Feed Site Parking Ramp
• LuAEII Street Relainin&Wall Repair
Financially Responsible, High -
Performance City Organization;
management in Progress
ADA Compliance Transiiicn Report
Cartegraph ONE System Assel Managemeni Sptem Expansion
Centralized Tacilo Maintenance and Manager
City FaciI tiesN&kSpacEPnalysis and Plan
City Legislalive LobhyineAdvocacyP enda 2021
Citywide Compensation and Berreiit Pd icy and Progra m
Digital Signatures
ERP Sdtware Implernentaiion
■ InUisien Facility Vanagement Soltware Implementation
■ Residerd Saiislaciion Suroey
Socrala Sott are Implementation
Major Profects
• Engine House No. I Remodel PrdW
Sustainable Environment
Manawmeat rrf t'=Tess
Bee Branch Pollinator Celebration
Emerald Ash Borer Pmgram
Lead and Copper Rule Como iance Water Sa mplin j and Testing
i Pollinator Habitat in Park SysiEm
Public Educ-ation on BlkeablefWalkable Dubuque
Reneri 000 SolarPrgram
Sew InfraslnxlureAsset Managemerd
Water and Resource Rearvery Center: Nutrient Traii ng
Major Projects
Royal Pkod Drive Water Tank I mpmvement
SCADA Dverhaol: 4ititer
Water Unes Extension—SoultnrestAderlal
COUK05490221
Partnership for a Better Dubuque
marxrgement in Progress
• Civic Action Plan and Ckk Leaders Program
• Greater Dub uque Development Corporation 5—year Funding Campaign
Diverse Arts, Culture, Parks, and
Recreation Experiences and Activities
orragement in Progress
• AnaKaps: Polenlial Erparrsion Area
• E& Lyons Carder Partnership Development
• NipliVe Community ke Center Direction
major Pr4ects
• Comiskey ParkProjeCl
• Eagle Palley Subdivision Pa rk
• English Ridge Subdivision Park
• Grand River Cenier: Upgrade Piolects
Connected Community
Management in Progress
• Crimprehmsive Pavement Preservation
■ Duporate Hangar Repair
■ Do*nlnxnParkingOrdinance
• Reconstruclion of Airpud laxiwayAlpha
• Tralfic Signal SynchroniraliordSTREETSProgram
• Transit Yehide Replacement
• Yfi-fi in f M Route Buses
ajar Projects
• Charenelle Road HiW8 ke Trail
• CamisY�yParkPrajeCl
Dupacaf0oshek Parking Project
JFK Sidewalks Projed_ bristruction + Assessment
WI-mEstArtEdal Upgrade { DOIj
Raundabouts:Funding
a. Univer0yJFennsylvania:design
b. Univers YA.sbury: Design
c. University lwas: Design
Wash ineon Street Im prmemenis 3 F1h to 9th]
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EXHIBIT C
INSURANCE SCHEDULE
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INSURANCE SCHEDULE G
1. Agency shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to the contract commencement. Each certificate shall be
prepared on the most current ACORD form approved by the Iowa Insurance Division or an
equivalent. Each certificate shall include a statement under Description of Operations as to why
the certificate was issued. Agreement dated
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required
by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage
shall not be deemed a waiver of such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless
an equivalent form is approved by the Director of Finance and Budget. The service provider must
identify or list in writing all deviations and exclusions from the ISO form.
8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits
shall be this agreement's required limits.
9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall
obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor
agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and
maintain such coverage. The City may request a copy of such certificates from the Vendor.
10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy
premiums and other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
12. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies, including endorsements, required by this Schedule at any time.
13. The City of Dubuque reserves the right to modify these requirements, including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
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INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products -Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
a) Coverage shall be written on an occurrence, not claims made, form. The general
liability coverage shall be written in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01, or Business owners form BP 00 02, shall be clearly
identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit."
c) Include endorsement indicating that coverage is primary and non-contributory.
d) Include Preservation of Governmental Immunities Endorsement (Sample
attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10
(Ongoing operations) or its equivalent.
f) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee -Disease $100,000
Policy Limit -Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement
Coverage B limits shall be greater if required by the umbrella/excess insurer
OR
If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers'
Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner, as required by Iowa Code Section
87.22. Completed form must be attached.
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C)
D)
E)
F)
INSURANCE SCHEDULE G (continued)
POLLUTION LIABILITY
Coverage required: _ Yes _*_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee
has any pollution exposure for abatement of hazardous or contaminated materials
including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs.
Pollution product and completed operations coverage shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers. Use ISO form CG 20 10.
(Ongoing operations) or its equivalent and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
PROFESSIONAL LIABILITY $1,000,000
Coverage required: _ Yes _*_ No
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting" coverage for a minimum of five (5)
years after completion of the work or services.
CYBER LIABILITY/BREACH $1,000,000
Coverage required: _ Yes _*_ No
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
UMBRELLA/EXCESS $1,000,000
Coverage required: —Yes 2—No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor of the
City.
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Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
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