2022 Emerald Ash Borer Community Forestry Grant AwardCity of Dubuque
City Council Meeting
Action Items # 04.
Copyrighted
June 20, 2022
ITEM TITLE: 2022 Emerald Ash Borer Community Forestry Grant Award
SUMMARY: City Manager providing notification of the receipt of the Iowa Department
of Natural Resources Community Forestry Grant award.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
2022 Emerald Ash Borer Community Forestry Grant
Award-MVM Memo
2022 Emerald Ash Borer Community Forestry Grant
Award Staff Memo
2022 Emerald Ash Borer Community Forestry Grant
Agreement
2022 Emerald Ash Borer Community Forestry Grant
Award Letter
Type
City Manager Memo
Staff Memo
Supporting Documentation
Supporting Documentation
THE CITY OF
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Notice of Award for Iowa Department of Natural Resources Community
Forestry Grant
DATE: June 15, 2022
Leisure Services Manager Marie Ware is providing information for the Iowa Department
of Natural Resources Community Forestry Grant award.
The Iowa DNR received funds for Emerald Ash Borer reforestation through the USDA
Forest Service and National Association of State Foresters 2021 State Urban Forest
Resilience Grant Program. The Community Forestry Grant Program provides
reimbursable grant from $500 to $5,000 to be used for the purchase and planting of
trees suitable to Iowa. A dollar -for -dollar cash match is required for the purchase of
trees and materials from Iowa businesses. The Dubuque Trees Forever group has
completed the grant application and the City is the applicant.
On April 18, 2022, City Council approved our request to apply for the Iowa Department
of Natural Resources Community Forestry Grant. On April 11, 2022, the City was
notified of the award.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Notice of Award for Iowa Department of Natural Resources Community
Forestry Grant
DATE: 6/6/2022
INTRODUCTION
The purpose of this memorandum is to provide information for the Iowa Department of
Natural Resources Community Forestry Grant.
The Iowa DNR received funds for Emerald Ash Borer reforestation through the USDA
Forest Service and National Association of State Foresters 2021 State Urban Forest
Resilience Grant Program. The Community Forestry Grant Program provides
reimbursable grant from $500 to $5,000 to be used for the purchase and planting of
trees suitable to Iowa. A dollar -for -dollar cash match is required for the purchase of
trees and materials from Iowa businesses. The Dubuque Trees Forever group has
completed the grant application and the City is the applicant.
On April 18, 2022 City Council approved our request to apply for the Iowa Department
of Natural Resources Community Forestry Grant. On April 11, 2022,the City was
notified of the award. The details of the award are below.
Award Amount: $5,000.00
Match Required: Yes
Match Amount: $7,838.19
Anticipated Receipt of Money: 7/30/2022
Department Contact: Steve Fehsal-Park Division Manager
Department Involved: Leisure Services
GRANT OBJECTIVE
The purpose of this grant is to provide funding for planting trees on City owned lands
due to Emerald Ash Borer.
GOAL(S) ADDRESSED
Council Goal: Sustainable Environment: Preserving and Enhancing Natural
Resources
Outcome(s)
Reduce the community's carbon footprint (50% by 2030)
Value(s)
Clean water and air
ACTION STEP
The purpose of this memo is to provide information on the award of the Iowa
Department of Natural Resources Community Forestry Grant.
CC: Crenna Brumwell, City Attorney
Jennifer Larson, Director of Budget and Finance
Cassie Ross, Assistant Director of Finance
Memo prepared by: Steve Fehsal, Park Division Manager
IOWA DEPARTMENT OF NATURAL RESOURCES GOVERNOR Kim REYNOLDS
. LT. GOVERNOR ADAM GREGG
DIRECTOR KAYLA LYON
Department of Natural Resources
GRANT PROJECT COOPERATIVE AGREEMENT-
2022 Emerald Ash Borer Community Forestry Grant Program
GRANTEE: CITY OF DUBUQUE
FEDERAL GRANT AGREEMENT NUMBER: 21-DG-11094200-153
SUBAWARD PERIOD OF PERFORMANCE: April 11, 2022 through July 15, 2022
GRANT AWARD AMOUNT: $5,000.00
PROJECT COMPLETION DATE: July 15, 2022
1. PARTIES, AUTHORITY, and PARTY CONTACTS. The parties to this Emerald Ash Borer Community
Forestry Grant Program Project Cooperative Agreement are the Iowa Department of Natural Resources, an
agency of the State of Iowa (the Department or DNR), and the City of Dubuque (Organization or
the Grantee). The City of Dubuque is a municipality. The City of Dubuque's address is: 11000 Airport
Road, Dubuque, IA 52003. The parties make this Grant Project Cooperative Agreement under the authority
of Iowa Administrative Code 456A.24(13) and 571 chapter 34.
Each party has designated a Contact, who shall be responsible for oversight and negotiation of any Grant Project
Cooperative Agreement amendments, as follows:
DNR Contact: Emma Hanigan
Urban Forestry Coordinator
502 East 9`' Street
Des Moines, IA 50319
Phone: (515) 249-1732
Email: emma.hanigan@dnr.iowa.gov
Name of Grantee Cheryl Sheldon
Contact: City of Dubuque
11000 Airport Road
Dubuque, IA 52003
Phone: 563-589-4234
Email: csheldon@cityofdubuque.org
2. PURPOSE. The purpose of the Emerald Ash Borer Community Forestry Grant Program is to establish
community tree planting projects on public lands that benefit the citizens of the state of Iowa in response to the
impact on ash trees with the invasive Emerald Ash Borer.
WALLACE BUILDING, 502 E 9T" ST, DES MOINES IA 50319
Phone: 515-725-8200 www.lowaDNR.gov Fax: 515-725-8201
3. GENERAL DESCRIPTION OF PROJECT. This Grant Project Cooperative Agreement is for the purpose of
implementing the project described in the Organization's project proposal dated March 29, 2022, which is
attached and by this reference made a part of this Grant Project Cooperative Agreement, except for the
exemptions identified later in this provision, and summarized as follows:
The purpose of this project is to establish community tree planting projects on public lands that benefit the
citizens of the state of Iowa in response to tree loss from emerald ash borer. The funding provided by the
Rebuilding Iowa's Infrastructure Funds Program will be used to purchase landscape trees and mulch for Iowa
firms which meet the quality nursery specifications outlined in the grant application documents. The 2022
Emerald Ash Borer Community Forestry Grant Program provides up to 50% cost -share, not to exceed $5, 000.
The Grantee also shall comply with the requirements of the Emerald Ash Borer Community Forestry Grant Program
Description and Instructions, which shall be incorporated by this reference and made part of this Grant Project
Cooperative Agreement.
4. RECORDKEEPING: The Grantee shall maintain the following records and shall submit the records to DNR:
1. Evidence of payment by Grantee of funds to implement the project proposal, including but not limited to
paid invoices, copies of cancelled checks or other evidence of payment. All invoices must be dated no
earlier than April 11, 2022, and no later than July 15, 2022.
2. Any other records that show how funds were spent on this project.
5. GRANTS AND REIMBURSEMENTS. The Department will reimburse the costs described and in the project
proposal up to a maximum amount of $5,000.00. No single item may be purchased at a cost of $5000.00 or more.
a) The Grantee shall submit a request for reimbursement on the Organization's standard billing form or
organizational letterhead upon completion of the project. The reimbursement request shall be consistent with the
project expense information contained in the Grantee's proposal. The request for reimbursement shall be
accompanied by and the expenses shall meet the requirements of the DNB's Project Billing Certification. The
Project Billing Certification shall be signed by an authorized official of the Grantee. Payment requests shall be
submitted via e-mail to the following:
Emma Hanigan
Urban Forestry Coordinator
502 East 91 Street
Des Moines, 1A 50319
Phone: (515) 249-1732
Email: emma.hanigan@dnr.iowa.gov
b) The Grantee shall submit all final documents and DNR's Project Billing Certification packet by July 15, 2022,
describing the activities occurring to date to the DNR Project Coordinator named in section 5a, above.
c) The Department will pay all approved billing requests pursuant to Iowa Code section 8A.514 if, in its sole
discretion, such payment is appropriate pursuant to this Grant Project Cooperative Agreement. The Department
may pay in less than sixty (60) days, as provided in Iowa Code section 8A.514. However, an election to pay in less
than sixty (60) days shall not act as an implied waiver of Iowa Code section 8A.514.
d) The Grantee shall submit documentation of only expenditures that are less than or equal to $5000 total value for
a single item, that have been paid in full, that are identifiable and in accordance with the approved request, and that
have been incurred between April 11, 2022, and July 15, 2022.
6. RESPONSIBILITIES. The Grantee shall perform all work necessary to complete the project as outlined in the
project proposal. The Grantee is solely responsible for project completion as outlined in the project proposal. The
Department may provide assistance at the request of the Grantee, or at the Director's recommendation. The Grantee,
its employees, agents, and contractors shall comply with all applicable federal, state, and local laws, rules,
ordinances, regulations and orders when performing the work under this Grant Agreement. Nothing in this Grant
Project Cooperative Agreement shall obligate the Department to or preclude the Department from making additional
funds available to the Grantee or its affiliates, including any maintenance costs.
The Grantee specifically agrees, in compliance with the provisions of 571 Iowa Administrative Code section 34.12,
that the Grantee will maintain the trees planted on public lands as a part of this project for a period of ten years.
7. AMENDMENTS. This Grant Project Cooperative Agreement may be amended only by written agreement of
the parties, which is signed by the Department Director, or designee, and an authorized official of the Grantee.
Requests for amendments shall be directed to the Coordinator named in 4a, above.
8. EFFECTIVE DATE/TERMINATION. This Grant Agreement shall become effective upon signature by both
parties and shall terminate on July 15, 2022. All work specified in the project proposal shall be completed by no
later than July 15, 2022. The Department may terminate this Grant Project Cooperative Agreement upon notice to
the Grantee in the event the Grantee fails to comply with any provision of this Grant Project Cooperative Agreement.
If an item is purchased at more than $5000 that item will be considered ineligible and no percentage of it will be
reimbursed. If the completed Project Billing Certification documentation is not received by DNR by July 15, 2022,
the grant will be cancelled and upon cancellation this Grant Project Cooperative Agreement will be null and void.
9. AVAILABILITY OF FUNDS: The Department shall have the right to terminate the Grant Project Cooperative
Agreement without penalty if, in the Department's sole discretion, adequate funds are not appropriated or granted
to allow the Department to operate as required and to fulfill its obligations under this Grant Project Cooperative
Agreement or funds are de -appropriated; if funds are de -appropriated, reduced, not allocated, or receipt of funds is
delayed, or if any funds or revenues needed by Department to make any payment hereunder are insufficient or
unavailable for any other reason as determined by the Department in its sole discretion; if the Department's
authorization to conduct its business or engage in activities or operations related to the subject matter of this Grant
Project Cooperative Agreement is withdrawn or materially altered or modified; if the Department's duties, programs
or responsibilities are modified or materially altered; or if there is a decision of any court, administrative law judge
or an arbitration panel or any law, rule, regulation or order is enacted, promulgated or issued that materially or
adversely affects the Department's ability to fulfill any of its obligations under this Grant Project Cooperative
Agreement.
10. INDEMNIFICATION; LIMITATION OF LIABILITY: The Grantee agrees to indemnify and hold harmless
the State of Iowa and the Department, its officers, employees and agents appointed and elected and volunteers from
any and all costs, expenses, losses, claims, damages, liabilities, settlements and judgments, including reasonable
value of the time spent by the Attorney General's Office, and the costs and expenses and reasonable attorneys' fees
of other counsel required to defend the State of Iowa or Department, related to or arising from the Grantee's acts or
omissions pursuant to this Grant Project Cooperative Agreement. Indemnification obligations of the Grantee shall
survive termination of this Grant Project Cooperative Agreement. Nothing in this Grant Project Cooperative
Agreement shall be construed to create j oint or several liability of a party hereto for the acts, omissions or obligations
of the other party. Every person who is a party to the Grant Project Cooperative Agreement is hereby notified and
agrees that the State, the Department, and all of their employees, agents, successors, and assigns are immune from
liability and suit for the Grantee's and its subcontractors' activities involving third parties arising from the Grant
Project Cooperative Agreement.
11. JOINT AND SEVERAL LIABILITY. If the Grantee is a joint entity, consisting of more than one individual,
partnership, corporation or other business organization, all such entities shall be jointly and severally liable for
carrying out the activities and obligations of this Grant Project Cooperative Agreement, and for any default of
activities and obligations.
12. RIGHT TO REVIEW AND OBSERVE: ACCESS TO RECORDS. The Department shall have the right to
review and observe, at any time, completed work or work in progress related to the Grant Project Cooperative
Agreement. The Grantee shall permit the Department or its agents to access and examine, audit, excerpt and
transcribe any directly pertinent books, documents, reports, papers and records of the Grantee relating to orders,
invoices, or payments or any other documentation or materials pertaining to this Grant Project Cooperative
Agreement. Upon the request of the Department, the Grantee shall deliver to the Department or its agents said
documentation or materials.
13. PUBLIC RECORDS: RECORDS RETENTION. All records submitted to or inspected by the Department
regarding this Grant Project Cooperative Agreement, including this Grant Project Cooperative Agreement, shall be
public records and subject to the Open Records Law in Iowa Code chapter 22. All records of the Grantee relating
to this Grant Project Cooperative Agreement shall be retained for a period of three (3) years following the date of
final payment or completion of any required audit, whichever is later.
14. GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the law of the State of
Iowa, and any action relating to the Grant Project Cooperative Agreement shall only be commenced in the Iowa
District Court for Polk County or the United States District Court for the Southern District of Iowa.
15. COMPLIANCE WITH LAWS. The Grantee agrees that, during the duration of and as a condition of the state's
duty to perform under the terms of this Grant Project Cooperative Agreement, it will be in compliance with all
applicable laws and regulations of the state and federal government, including but not limited to Equal Employment
Opportunity provisions, Occupational Health and Safety Act, minimum wage requirements, records retention, audit
requirements, and allowable costs.
16. ASSIGNMENT AND DELEGATION. The Grantee may not assign, transfer or convey in whole or in part
this Grant Project Cooperative Agreement without the prior written consent of the Department. For the purpose of
construing this clause, a transfer of a controlling interest in the Grantee shall be considered an assignment. The
Grantee may not delegate any of its obligations or duties under this Grant Project Cooperative Agreement without
the prior written consent of the Department.
17. REPAYMENT OBLIGATION. In the event that any funds are deferred or disallowed as a result of any audits
or expended in violation of this Grant Project Cooperative Agreement or the laws applicable to the expenditure of
such funds, the Grantee shall be liable to the Department for the full amount of any claim disallowed and for all
related penalties incurred. If the Department determines at any time, whether through monitoring, audit, closeout
procedures or by other means that the Grantee has received grant funds or requested reimbursement for costs which
are unallowable under the terms of this Grant Project Cooperative Agreement or applicable laws, the Grantee will
be notified of the questioned costs and given an opportunity to justify questioned costs prior to the Department's
final determination of the disallowance of costs. If it is the Department's final determination that costs previously
paid by the Department are unallowable under the terms of the Grant Project Cooperative Agreement, the
expenditures will be disallowed and the Grantee shall immediately repay to the Department any and all disallowed
costs. The requirements of this paragraph shall apply to the Grantee as well as any subcontractors or subrecipients.
18. WAIVER. Except as specifically provided for in a waiver signed by duly authorized representatives of the
Department and the Grantee, failure by either party at any time to require performance by the other party or to claim
a breach of any provision of the Grant Project Cooperative Agreement shall not be construed as affecting any
subsequent right to require performance or to claim a breach.
19. INTEGRATION. This Grant Project Cooperative Agreement, including the Grantee's proposal dated (date)
and the Derecho Community Forestry Grant Program Description and Instructions, contains the entire
understanding between the Grantee and the Department and any representations that may have been made before
or after the signing of this Grant Project Cooperative Agreement, which are not contained herein, are nonbinding,
void and of no effect. Neither of the parties has relied on any such prior representation in entering into this Grant
Project Cooperative Agreement.
20. EXECUTION: By signing this Grant Project Cooperative Agreement, the Grantee agrees to the terms and
conditions set forth in this Grant Project Cooperative Agreement, failure to meet the terms and conditions of this
Grant Project Cooperative Agreement may be cause for repayment of all or part of the grant funds.
Digitally signed by Jeff Goerndt
Jeff Goerndt Date: 2022.05.03 09:07:47
-05'00'
Date Jeff Goerndt, State Forester
Iowa Department of Natural Resources
Fed ID # Grantee Signatffe
105 3oa Michael Van Milligen
DUNS/UEI# Print Name
IOWA DEPARTMENT OF NATURAL RESOURCES
April 11, 2022
Cheryl Sheldon
City of Dubuque
11000 Airport Road
Dubuque, IA 52003
Dear Cheryl Sheldon,
GOVERNOR Kim REYNOLDS
LT. GOVERNOR ADAM GREGG
DIRECTOR KAYLA LYON
The Iowa Department of Natural Resources Forestry Section is pleased to inform you that your application for
2022 Emerald Ash Borer Community Forestry Grant Program (EAB CFGP) for emerald ash borer recovery was
approved for the following:
2022 EAB CFGP GRANT AMOUNT: $ 5,000.00
This Grant shall be used for the tree planting project described in your Emerald Ash Borer Community Forestry
Grant Program Application dated (date). This Grant must requires a $1 for $1 cash match.
Note: NO SINGLE ITEM PURCHASED AT $5000 OR MORE IS ELIGIBLE!
The maximum time allowed for project completion shall be no later than July 15, 2022.
To confirm your desire to use this allocation as identified above, by no later than May 11, 2022, you must sign
and return to DNR both this award letter and the enclosed Grant Project Cooperative Agreement.
To: Emma Hanigan
DNR Forestry— Urban Program
502 E 9th Street
Des Moines, IA 50319
Phone: 515-249-1732
Digitally signed by Jeff Goerndt
Jeff G o e r n d t Date: 2022.05.03 09:07:05
-05'00'
Jeff Goerndt, State Forester
Grantee
Date
04/20/2022
Date
WALLACE BUILDING, 502 E 9T" ST, DES MOINES IA 50319
Phone: 515-725-8200 www.lowa DN R.gov Fax: 515-725-8201