Smart Parking & Mobility Management Plan Development and Implementation Project: Consultant Selection RecommendationCity of Dubuque
City Council Meeting
Action Items # 02.
Copyrighted
July 5, 2022
ITEM TITLE: Smart Parking & Mobility Management Plan Development and
Implementation Project:
Consultant Selection Recommendation
SUMMARY: City Manager recommending City Council award the Smart Parking &
Mobility Management Plan Project to Walker Parking, and to authorize
the Engineering and Transportation Services Departments to negotiate
an agreement with Walker Parking.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Smart Parking & Mobility Management Plan City Manager Memo
Development & Implementation Project-MVM Memo
Staff Memo Staff Memo
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Smart Parking & Mobility Management Plan Development and
Implementation Project
Consultant Selection Recommendation
C I P 360-2936
DATE: June 29, 2022
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Director of Transportation Services Ryan Knuckey and Project Manager Steve
Sampson Brown are recommending City Council award the Smart Parking & Mobility
Management Plan Project to Walker Parking. Additionally, permission is requested for
the Engineering and Transportation Services Departments to negotiate an agreement
with Walker Parking so that it may be presented to you for signature.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Micliael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Ryan Knuckey, Director of Transportation Services
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Dubuque
THE C
All -America VI City
1nTYV L( K� IJ AL l:l
DUUB%FE
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Masterpiece on the Mississippi
®'
2007.2012
2013.2017
TO: Michael C. Van Milligen - City Manager
FROM: Ryan Knuckey — Director of Transportation Services
Steve Sampson Brown - Project Manager
SUBJECT: Smart Parking & Mobility Management Plan Development and
Implementation Project
Consultant Selection Recommendation
C I P 360-2936
DATE: June 27, 2022
INTRODUCTION
This memorandum provides the consultant selection committee's recommendation for
hiring a consultant to provide engineering services related to managing the Smart
Parking & Mobility Management Plan Development and Implementation Project
(SPMMP).
BACKGROUND
The Dubuque Main Street, Central Avenue Corridor areas and Historic Millwork District
make up a majority of the core downtown business district in Dubuque. Having
convenient, available parking in downtown Dubuque is a concern for many local
employers, property developers, and residents. A lack of available parking spaces can
lead to employees, customers, tenants, and homeowners walking undesirable distances
between open parking spaces and their final destinations.
Over the past six months, city staff have been participating in the United States
Environmental Protection Agency's Emerging Mobility technical assistance grant.
Information gathered during this process has identified strengths, weakness,
opportunities, and threats that can be partially addressed by the adoption of smart
transportation technology and new operational strategic plan.
As part of this project the City is seeking to implement holistic transportation solutions to
provide a positive customer experience that financially supports the system, from
customer point of origin to point of final destination, which also minimizes travel time.
Implemented solutions will maximize existing city mobility and parking assets and
resources, leverage best in class parking and smart transportation technology, and
identify future opportunities for the City to purchase new resources that will further
improve transportation efficiencies. The scope of this RFP requires the smart
parking/mobility management consultant team to study, design and implement smart
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parking & mobility systems that serve the downtown Dubuque area which will net the
maximum financial benefit for the City balanced with improving downtown business
vitally.
DISCUSSION
On December 20, 2021 the City Council approved the release of the Request for
Proposals for the Smart Parking & Mobility Management Plan Development and
Implementation Project and authorized the City Manager to negotiate and execute an
agreement with the recommended consultant. The RFP was posted to the City's
website and proposals were due on January 20, 2022. Four proposals were received
by the deadline. The selection committee met and evaluated all four proposals.
Based on the quality of the submitted proposals the selection committee decided to
interview three consultant teams: Kimley-Horn, Sam Schwartz/Desman, Walker
Parking/RDG/Bolton & Menk (Walker Parking).
The following City staff served on the RFQ Review Committee:
• Ryan Knuckey - Director of Transportation Services
• Chris Kohlmann - Information Services Manager
• Jill Connors - Economic Development Director
• Russ Stecklein - Operation Supervisor — Parking Division
• Anderson Sainci - Director of the Office of Shared Prosperity
• Justine Hull - Traffic Engineer
• Steve Sampson Brown - Project Manager
As part of the RFP proposal review process city staff partnered with community partners
Great Dubuque Development Corporation, Cottingham & Butler, Heartland Financial
USA Inc., Dupaco Community Credit Union, and Dubuque Main Street.
The review committee met several times between March and May to interview the three
consultant teams, review questions & answers submitted by the consultant teams, and
review references provided by the consultant teams. After the previous steps were all
completed, consent was obtained from the RFP committee that Walker Parking be
selected for the following reasons:
Demonstrated the highest level of professional competence and a proven track
record in studying existing parking and mobility needs and their overall success
of past projects completed for other municipalities.
Grasp of the project requirements, understanding of the City's overall objectives
for Smart Parking and Mobility Master Plan.
The project team's ability to best engage all community stakeholders.
For the Smart Parking & Mobility Management Plan Project the recommended
consultant is required to perform the following work:
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Phase 1 - Smart Parking and Mobility Management Plan
1.1 Stakeholder Engagement
1.2 Parking & Mobility Supply/Demand Analysis/New Technology Evaluation
1.3 Parking System Financial Modeling
Phase 2 — Finalization of Smart Parking and Mobility Management Plan
2.1 Final selection of smart parking technology systems
2.2 Identification and estimating of specific infrastructure improvements
2.3 Identification and estimating of specific broadband improvements
2.4 Provide a network diagram showing how the city can best interface parking data
with other forms of transportation data.
The selected consultant will be expected to complete the contracted scope of work
within the specified timeframe under the general direction and coordination of the City's
Engineering and Transportation Services Departments as authorized by the City
Council. The initial agreement is planned to be a three (3) year contract term with up to
3 additional 1-year extensions for a maximum term of 6 years.
The distributed RFP also covered future services that will not be part of the initial
negotiated agreement. Future work includes but is not limited to:
• Implementation of the Smart Parking and Mobility Management Plan along
with supplemental projects that are related to the content contained in the
Plan.
• Training city staff on content related to the implementation of the Plan.
• Develop Operations and Maintenance Manuals related to the Plan.
RECOMMENDATION
Based on review of the proposals and consultant interviews, the consultant selection
committee recommends that the City negotiate an agreement and execute a contract
with Walker Parking for services related to managing the Smart Parking & Mobility
Management Plan Project.
BUDGETIMPACT
The estimated cost for consulting services associated with the Smart Parking & Mobility
Management Plan Project is estimated to be between $285,000 - $325,000. Walker
Parking submitted an initial project budget of $299,000. Key city staff on the project
team would like the ability to negotiate final contract details with Walker Parking
including how the stakeholder engagement process will work.
This work will be funded from the Smart Parking System CIP (#360-2936) which has a
total available budget in FY22 of $379,000.
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ACTION TO BE TAKEN
We respectfully request that you award the Smart Parking & Mobility Management Plan
Project to Walker Parking. Additionally, permission is requested for the Engineering
and Transportation Services Departments to negotiate an agreement with Walker
Parking so that it may be presented to you for signature.
SSB/ssb
cc: Jenny Larson — Director of Finance & Budget
Gus Psihoyos - City Engineer
Chris Kohlmann - Information Services Manager
Jill Connors - Economic Development Director
Russ Stecklein - Operation Supervisor — Parking Division
Anderson Sainci - Director of the Office of Shared Prosperity
Justine Hull - Traffic Engineer
Steve Sampson Brown - Project Manager
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