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Memo and Design Booklet for Work Session on Charrette for Conference and Education CenterTHE CITY OF DUB E MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager DATE: September 4, 2001 SUBJECT: Design Booklets —Work Session, September 17, 5:30 p.m. Library Auditorium HOK Venue is the architectural firm under contract with the City of Dubuque to provide design services for the conference and education center. As part of this process, HOK Venue conducted a charrette in Dubuque on August 13-15. Attached is a copy of the design booklet which documents the three-day event that involved a design team from HOK and the 4th Street Peninsula workgroup established through the Development Agreement with Platinum Hospitality. Included in this workgroup were Rick Dickinson, Jim Rix, David Hockenberry, Sue Czeshinski, Jerry Enzler, Teri Goodman, Pauline Joyce, Pam Myhre, Rich Russell, Bob Schiesl, Cindy Steinhauser and myself. This book provides a chronology of information that was used to help the workgroup determine the most ideal interior layout along with an iconic exterior design. A follow-up meeting was held with the consultants on August 20 and one is scheduled for September 5 to further refine this information. This is the material needed for the September 17 Work Session. Auj/�_, Ad Michael C. Van Milligen n o Attachment C__ O M Cc: Barry Lindahl, Corporation Counsel _ w Cindy Steinhauser, Assistant City Manager Pauline Joyce, Administrative Services Manager cb c;,•' O , _ 0 w e charrette -C<, august 13 14 15 0 0 1 On August 13-15, 2001, HOK Venue conducted a design char Center in Dubuque, Iowa for The new America's River Educatior tion to the HOK Venue design team, representatives from the C Economic Development organizations and Platinum Hospitality page). The intent of this workshop was to build a positive relatic by working together to define expectations, create initial design direction for the project. at the Five Flags Convention and Conference Center. In addi- 4\Convention and Visitor's Bureau, nrticipated (See Participants, next ship with all project stakeholders :onepts and establish a design Day One of the charrette provided an opportunity for the stakeholders to discuss the project in general terms. The design team facilitated a dialogue about project Goals, Fac , Needs and Preconceived Ideas. The results of this discussion are recorded in this re rt. --- I Following this meeting, the design team worked to develop initial site organization concepts based on the expectations defined with the stakeholder group. Day One concluded�ith a trip by the design team to see the film "River of Dreams' at the Mississippi River useum. \ Day Two i of The charrette started with a stakeholder and design team review of the concepts created on the previous day. Twenty-one site concepts were explored, each wit different characteristics, includ- ing varying number of levels, entrance orientations, service'dock configuirations,_relationships to the hotel, views, and expansion opportunities. j� Each option was compared with the goals and expects//nSDpr( viously established. This effort resulted in a thoughtful and at times intense discussio priorities. AT the end of the meeting, two options were selected for further study. All d sign options, including the selected options, are shown in this report. Following the review, the design tee- orked to further develop the two selected options. During Day Two, the design team Tou ed Eagle Point Park, a landmark WPA project in northern Dubuque. was a presentation of the two selected options to the stakeholder group. The intent of this meeting was to objectively review the two alternatives and establish a direction for the schematic design of the new facility. The discussion resulted in a decision to select Option One as the preferred solution. It was concluded this new option would be further refined and presented at the scheduled design review meeting on Monday, August 20, 2001. Monday, August 13, 2001 Establishing Expectations • Goals • Facts • Needs • Describing Dubuque • Preconceived Ideas Design Team Working Sessions 0 Tuesday, August 14, 2001 Presentation of Design Concepts Design Team Working Sessions Wednesday, August 15, 2001 Presentation of Selected Concepts Conclusion 3 36 (Manday, August 13, 2001 Tuesday, August 14, 2001 Design Team arrives/set-up room 11:00 am - 12:00 pm Concept Preparation (Design Team Only) :0 Charrette lGckoff (with Design Committee) MSC KJWW, Ulstad Lunch (in room) 3 Charrette goals/process overview Master Plan review/project context Program review (goals, facts, needs) Concept Discussion - set parameters Concepting (Design Team Only) MSC, KJWW, Ulstad Alternative design approaches E LJ =J Participants STAKEHOLDERS Mike VonMilligen, City Manager Cindy Steinhouser, Assistant City Manager Pauline Joyce Bob Schiesl Rich Russell Rick Dickinson Pamela Myhre Sue Czeshinski Jim Rix David Hokenberry r 12:00 - 3:00 pm ORGANIZATION City of Dubuque City of Dubuque Dubuque City Managers Office Dubuque City Engineer Dubuque City Building Services Greater Dubuque Development Dubuque Economic Development Convention and Visitors Bureau Platinum Hospitality Group Platinum Hospitality Group Concept Review (entire group) Wednesday, August 15, 2001 8:00 - 9:00 am Formal Charrette review and wrap-up MSC, KJWW, Ulstad 9:00-10:00am Tear -down and design team departure Concept Development (Design Team Only) 11:00 am -12:00 pm Lunch (in room) Concept Development Continues 1:00 - 4:00 pm KJWW DESIGN TEAM Todd Voth David Greusel Jim Swords Mary Lamb Satoko Yokoi Steven Ulstad Wayne Vandenbergh Dave Smith Pat Ready 12:00 pm 12:00-6:00pm ORGANIZATION HOK Venue HOK Venue HOK Venue HOK Venue HOK Venue Ulstad Architects KJWW Engineering Consultants KJWW Engineering Consultants MSA Professional Services 9:00-11:30am 12:00 pm SX,W4C�WAEducation & Conference Center August 13 - 15 at the Port of Dubuque N VENUE Establishing expectations for any project is critical to achieving a successful outcome. On the first day of the charrette a facilitated discus- sion of these expectations was conducted that included goals, facts and needs of the facility. In addition, the stakeholder group was asked to describe Dubuque and to also offer preconceived ideas or thoughts about what this facility should be. The responses are noted below. Goals • Relate to river: views, access, narrative • Connection to hotel- strong relation • Relation to other components: River Discovery Center Hotel Brewery Riverside plaza- cruise boats, boating, fishing, rec. • Offsite connections: Cable Car Square South Main Historic District Art gallery Welcome Center Offsite parking ramps • View from Highway 20 Bridge • Festival A gathering place Public, not just conventioneers Public space — public access to river • Views: Out from bridge Of building from vantage points • Icon for community Source of pride "Masterpiece on the Mississippi" Education functions Height —towers Activity • Future development: connecting base to downtown • Night life • Not compromise access and use of river walk • An enhancement, not a barrier • River overlook • Efficient -profitable -affordable center • Target market: Conventions- national, regional, state River related groups • Drive hotel occupancy • Access to transit enclosures Facts • Budget $25mm for building and site • Site: 460'x 560' = 5.91acres • Hotel connection • River walk • Design will develop along with district design guides • Corps approval required • City Council approval • Flood elevation = ? • Groundwater @ 5'to 12' to 18' • Individual transitions • 9/01/03 opening date • Street locations can move • Utilities exist on site • City -owned, Platinum Hospitality Group operated • Parking guaranteed • Access limited to 3rd Street viaduct • Deep foundations probable • Air service to 2 hubs (Chicago + Minneapolis) • Close to railroad + barge traffic • Proximity to: Gaming, cruising, hotel, brewery • Mayflies Needs • 25-30' clear of hotel structure • Vehicles under bridge • Views from hotel • Like 2 story schemes • Meeting rooms don't need river views • 2nd floor ballroom -access to river? • Access to outside • Not too much parking • Conceal loading • Like close connection to hotel • Projection over river walk citallaing expectation o Describing Dubuque • French • Historic • Architecture • Bluffs • Catholic • Democrat • River town • Industrial • Blue collar • Agricultural roots • Victorian • Taverns • Churches • Steeples • Point of departure • Mining (lead) • River • German • Irish Preconceived Ideas • Lots of river views • Parking at grade/building on top (top of flood wall) • Many fronts/no back side • Riverside plaza • Exhibition + Meeting + Banquet= same level • Hotel link more than a tube @ 2nd level = same as conference center main level • ECC drop-off entry drive • Brick + stone • Compatible with hotel design OJ4U/ Xi4� � Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE Following the expectations discussion, the design team worked to identify concepts that would achieve the established goals. Twenty one concepts were created, achieving varying degrees of success in meeting the goals. The concepts are shown below, along with a written description of their most important features. -- I I I s�° �j „ys� � fi• i r _ s • A- Prefunction + Ballroom orient- ed to river • Loading faces north C- clear sense of arrival • meeting room faces river • exhibition halls not contiguous • kitchen? c��7 / concept:5 • Jaejdar, Jayca_4t 14, 2001 B- masterpiece on the Mississippi • function? • cost? D- Ballroom orients to river • Prefunction links street to river • Limited expansion 01��. X�cEducation & Conference Center August 13 - 15 at the Port of Dubuque VENUE E- Prefunction relates to river and hotel • Ballroom elevated • Parking? M .ra :7i ii�i Ilk Ah —_ — — - �,- G- Good back to front connection • Access to meeting rooms? • No front on ballroom conceph • Juejdacy, -,4uyCub1 14, 2009 F- Good front to back connector • Ballroom orients to city • Lots of land H- dramatic river views • ballroom river orientation • loading constricted &�#tehcea�l�i.�hEducation & Conference Center August 13 - 15 at the Port of Dubuque VENUE '-OBI \s• ' Ij J I J IrAll W. m • L s. _ —� I i s 5• I t it l __ - • I � I r i ��.t � � Q � .- it � � .o I ; itlf. ; � a lk I- Meeting rooms oriented to river • Ballroom not oriented to river • Loading to north • Limited expansion K- Orients to new park + river • Loading faces hotel parking • Long bridge • Meeting room river orientation conceph Juelday, Juyu-4t 14, 2001 J- Clear connection to hotel • Fronts on parking lot • Ballroom on the river • Lots of expansion options • Contiguous exhibit space L- Good front to back connection • Ballroom orientation • Prefunction orients to river • Internal circulation val Education & Conference Center m August 13 - 15 at the Port of Dubuque VENUE i • i I 1I i.a I m a - I M- Meeting rooms on river • Loading faces north • Ballroom on river • Link to hotel • Good front to back connection (see'A') • Expansion? • Ballroom prefunction O- clear connection to hotel • good front to back connection • ballroom on river • no river access • loading, kitchen orientation c�7] / conceph • Juejdacy, Japit 14, 2001 N- Similar to 'M' • Meeting rooms inboard • Ballroom orients to river P- good front to back connection • good expansion capacity • inadequate prefunction • meeting rooms on river • link to hotel �,� Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE 1= f Q- orients to river • potential for expansion • lots of margin • orients to 6th Street • columns in Exhibit hall L } R- similar to Q • major entrance at west • cost? • Expansion? T- Reaches out to river • Interface with river walk • Major statement • Need to work on function issues conceph • Juejdacy, Juguit 141, 2001-0) S- Links back to front • Land consumption • Orientation of loading • Development site? (similar to `P) U- Orients to river • Strong link to hotel • Interesting massing (stacked) • Functional issues? o4P iwdXrvPhEducation & Conference Center August 13 - 15 at the Port of Duhuque VENUE b Selected Option > - Wedne_4duy, Juyu-4t t.s, 20t 4* This COnCept organizes all programmed spaces on a single floor at riverwalk level atop one layer of covered parking accommodating 400 vehicles. A curving drive aligns with the hotel entry and defines an open space in the southwest cor- ner of the site. Prefunction areas are oriented toward the river. A major circulation spline orients toward the dome of the County Courthouse as an iconic space marker, and gives the center more height and presence along the riverfront. This concept requires more site area than was originally allocated to the project. #1 ,.. �0� Education & Conference Center August 13 - 15 at the Part of Dubuque VENUE I1 SeCeGted Q9tion I/VedneldaV Jttyu,4t 15, 2001 a _� II LM o l�i�rr�n�_ ��wor�wrirr»rc�w II 1ON ,® IS Riverfront Elevation MISSISSIPPI E Education & Conference Center August 13 — 15 at the Port of Dubuque VENUE Selected Option 2 • I/Vedneictay, Aayu-4i i5, 200 In this Concept, a ballroom is stacked on a second level above meeting room space to create a two-story building (above a level of surface parking) that is taller and uses less land area than Concept 1. A circular atrium becomes the landmark element of the center on the waterfront. Prefunction areas are oriented toward the river. Most support space is located on the second level, near the ballroom. The exhibit hall does not have any spaces above it, so that it can remain column -free as desired by the Owner. A drop off drive on the west side creates a city -side entrance for the complex. Additional surface parking is required on site to meet the program goal of 400 cars. t;PeA Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE Selected Option 2 • VVedneidary, -,4u9ujt i5, 2001 MISSISSIPPI r!1 Ao �j �L� (%PF>=R LEVEL PitdJ [�J- d wvwe w».mi�EaesZ +try. 4 9�'F 6 t.l=vsL ro' e ! I I 1 I Ell, Riverfront Elevation , � �t;ea Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE The design charrette process for the Education and Conference Center provided a format for thorough examination of design con- cepts. Project stakeholders representing the City, the Convention and Visitors Bureau, the Economic Development organizations and Platinum Hospitality were integral to the development of expectations and evaluation of design options. Twenty-one options were created and evaluated and two of those options were developed further for evaluation. One of the options was a one-story convention configuration and the other was a two-story configuration. In the final review, the stakeholders concluded the one story configuration was more appropriate. Additional characteristics of this option include: • A circulation spine oriented west to east connecting the main (west) entrance to the pre -function area and views of the river. • An internal transit hub with protected and conditioned space. • A sweeping pre -function area providing a panoramic view of the river. • A link to the hotel that is an extension of the pre -function area. • Covered parking below the convention floor. Vehicular access aligned with the hotel's main drive and connecting to Bell Street. Future expansion to the north with relocated Pine Street as the northern border. At the conclusion of the charrette review, direction was given to the design team to continue to develop Option One for presenta- tion and discussion at the Design Review Meeting on August 20, 2001. Further discussion at the August 20 Design Review Meeting resulted in several additions and clarifying decisions. • Service and truck loading access should occur from Pine Street, allowing the service area to be more hidden and providing for additional green space along Bell Street. A river room above the convention level overlooking the river with panoramic views should be added. • Alignment of the floor plan and the architectural program will reduce the overall size of the building footprint. This adjust- ment will result in having some of the 400 parking spaces uncovered. It was concluded the balance of parking that cannot fit within the footprint will occur on the surface north of the building in the space designated for future expansion. This will be acceptable provided adequate landscaping is provided to screen the views of the cars. The design team was directed to proceed with the Schematic Design development of Option One. As the design evolves, regular Design Review Meetings will be held to monitor and direct progress. 4 ix, 0AEducation & Conference Center 0 August 13 - 15 at the Port of Dubuque VENUE rrendix Education & Conference Center M August 13 - 15 at the Port of Dubuque VENUE I. PROJECT GOALS The proposed Dubuque Education and Conference Center will be a multi -purpose facility serving local, state, regional, and nation- al educational, gathering and exhibition needs. The goals of this project, as expressed during the August 13-15 charrette, are to: • Enhance the Dubuque riverfront development with a facility that will relate to its environment and serve as an icon for the City. • Provide an educational venue for local schools and colleges to host large gatherings with state-of-the-art audio/visual equipment. • Attract Dubuque residents to the Riverfront and provide pub- lic access to the river walk and its attendant amenities. • Increase the number, frequency, size, and market share of conferences, tradeshows, consumer shows, corporate and association meetings and social functions. • Increase convention related hotel/motel occupancy in Dubuque. • Make a direct economic impact on the City from the busi- ness created through conferences and tourism trade. • Create jobs and tax revenue for the City • Comply with ADA requirements The facility should accommodate: • Trade shows • Conferences • Conventions • Business meetings and seminars • Consumer shows, including Boat Shows, Antique Shows, etc. • Community events, e.g. public meetings, receptions, proms, etc. • Educational meetings and seminars II. SPACE REQUITEMENTS A. EXHIBIT HALL/EVENT FLOOR 31,500 SF The Dubuque Education and Conference Center will be a multi- purpose venue, with an exhibit hall/ event floor that can be reconfigured into smaller rectangular spaces at a ratio of 1/3 to 2/3 to accommodate a range of events. Each exhibit hall section must be individually serviceable to permit simultaneous shows. The space should also be flexible for handling simultaneous events in different stages of the event cycle (move -in, in -session, and/or move -out) while minimizing conflicts between events. When the hall is used as one large space or subdivided into smaller areas, the pre -function areas, guest service areas, and support spaces should be readily accessible to exhibitors and attendees. The client has determined that a 30,000 sf exhibit hall will appeal to and satisfy the needs of the type and size of trade shows and exhibits that Dubuque hopes to attract. 1. Requirements • Utility grid at 30' (on center) spacing, including electrical power, phone lines, multi -mode fiber optic cables, and plumb- ing (water, drains and compressed air system) connections. Cast -in -place floor utility boxes should be flush with floor • Exhibit space should be open and column -free • Exhibit booths and aisles are laid out on a 10' x 10' module • Operable walls should be manually controlled, configured to fit on separate tracks, and lockable • Each subdivision of the hall shall have its own service entrance giving over -the -road trucks access to the exhibit floor by means of ramps • Elephant doors are required to provide clear access for moving oversized items from building entry through exhibit floor. This pathway should be sized for the largest over -the - road hauling standard, approximately 24' x 16' high. If the building configuration and site access permit, provide clear access to the exhibit floor for the full clear height of the hall • Floor must be convertible for all potential uses stated, through use -specific portable floor systems, portable stages, etc. The base floor surface should be sealed concrete and should be carpeted • The structure's roof should be designed to hold lighting trusses, projection screens, banners, and other items to be hung at predetermined points • A catwalk system may be installed to provide access to ceil- ing -mounted items • A production control balcony will run the length of the entry wall • Ample storage should be provided Jrc4itecturaC pro�Cra`n 2. Finishes • Ceiling: open to structure; sound absorbent material on underside of structure, either direct adhered or spray - applied; no suspended panels • Lower Walls: lower portion to be durable, low maintenance materials up to 9' above finished floor. Selected material should have integral color to minimize painting and touch- up repairs • Upper Walls: painted gypsum with fabric -wrapped acoustic panels from 9' above finished floor to structure above. Alternate acoustic panels may be pre -finished perforated metal panels with sound batts. 3. Furnishings • Stack chairs • Chair trucks • Tables • Table trucks • Turnstiles • Lifts and other lifting -type equipment, e.g. forklifts, platform lifts • Theatrical lighting • Portable food service/concession carts • Portable concert stage • Portable dance floor • Lecterns • Trash units • Portable telephone kiosks 4. Acoustics • Fabric -wrapped acoustical panels on upper portions of perimeter walls • Background noise level should meet noise criterion curve NC 40-45 • Acoustical performance criteria for operable walls minimum STC 52 • Acoustical performance criteria for permanent walls and floors minimum STC 58 5. Audio Visual • General sound system for paging with distributed overhead loudspeakers (coaxial units); no horn/ woofer assemblies • Paging system zoned to each hall division or combination of divisions - �t�cEducation & Conference Center August 13 - 15 at the Port of Dubuque VENUE • Paging system for emergency use • Microphone jacks located in selected floor boxes located at proposed stage locations. Paging microphones should be located in recessed boxes along perimeter walls at approxi- mately 60' centers and also at show manager offices • Background music assignment and volume control • Connections and cabling for line signals, recording, play- back and in-house broadcasting • Distributed Television (DTV) for internal redirection of broadcast or cable television, satellite down/up-links. 6. Lighting • Combination metal halide and incandescent • 70-80 footcandles with all lamps burning; 50-60 footcan- dles general illumination • Dimmable lighting control for incandescent to have emer- gency power transfer capability • Dimmable lighting circuits overhead at major head table and stage locations • Instant on/off capabilities for emergency lighting 7. Telecommunications • A minimum of one (1) 25-pair Category 5 cable wired to the nearest telephone closet, placed on 30' centers inside floor boxes; four (4) voice and data outlets each • Pay phones located at service side of hall near load -in vestibules • Multi -mode fiber optic cable: minimum four (4) fiber con- nections in each floor box; fibers extended to nearest tele- phone closet with patch panel for accessing fiber optic backbone closet • House phones in flush mount enclosure at both public and service entrances 8. Support Space a) Service Circulation 2,000 sf • "Back -of -house" circulation will provide service access to the exhibit hall, ballroom, and meeting rooms separate from public circulation. The Service Circulation areas will also serve as emergency exit corridors for the public. Surfaces and finishes should be durable and easy to maintain. b) Storage/Staging Area 2,500 sf • Storage/staging areas should be situated off the exhibit halls on a convenient path between the loading docks and the exhibit hall. The storage and staging areas should facili- tate traffic flow for efficient set-up of tradeshows and exhibi- tions. • Operable wall storage on dockside of halls • Storage for tables, chairs, and other furniture • Storage for portable concert stage and dance floor • Storage for lifts, etc. 9. Exhibit Hall Dock 1,800 sf • Three (3) docks should be located near the exhibit halls with adequate staging/service circulation area between the dock bays and the exhibit floor (1 dock/10,000 sf of exhibit floor). • Dock aprons should be at the same level as the event floor and designed for end loading trucks. Vehicles should be able to drive directly onto the exhibit hall floor through overhead door access. Dock doors should be a minimum of 10' wide by 14' high with at least one oversized door 0 20' wide by 24' high. • Docks should be protected with a roof or overhead canopy. • An exterior wash bay should be available for spray clean- ing of vehicles and equipment. • A trash compactor/dumpster should be located in the dock area. 10. Production Control Balcony 0 sf • This elevated space should run the entire length of the entry wall and should accommodate follow -spotlights, as well as sound and lighting controls. B. BALLROOM/ BANQUET ROOM 12,000 SF The Ballroom will be a multi -purpose gathering place for large meetings, parties, dancing, and dining with access to the river walk and adjacent hotel. The Ballroom should be in a prominent location and have a significant arrival and entry procession. Up to 1,000 people can be accommodated at a single banquet event, using six- foot round tables each seating ten persons -12 sf/person. The space and its prefunction area will have a higher level of finishes than other meeting rooms. This is a large column free space that 10 Jrcbtectaral Pro yramvc will have operable walls capable of subdividing it into 4 smaller areas for more intimate gatherings. The space will also have sec- ondary use as an exhibit hall and/or meeting rooms. There should be one potential stage locations per division and one for full -open sessions. The center stage position should be sized for both full and divided room configurations. Each location should have permanent rigging points with stage lighting and audio connection points. Features • Variety of lighting types, e.g. dimmable incandescent, fluo- rescent, and specialty lighting for architectural features • Built-in power for use of portable theatrical lighting used for special events • Separate lighting, sound, and temperature controls for each room division • Durable wall finishes including hard surfaces where walls are subject to abuse. 2. Finishes • Ceiling: decorative multi -level ceiling designed to related to the scale of the space and to the room subdivisions; mini- mum clear height of 28'; low -hanging obstructions should not impact audiovisual capabilities in room(s) • Walls: special treatment behind head table/stage locations(s). Durable, low maintenance finish with high quality appearance • Floor: minimum 32-ounce high quality level loop or level loop/tip-shear nylon carpet with custom design pattern; minimum 20-pound tuft bind; direct glued. Pattern to facili- tate placement of chair rows in large floor areas with fea- ture areas; durable, high quality materials 3. Furnishings • Tables • Table trucks • Stack chairs • Chair trucks • Portable dance floor • Lectern • Portable stage and accessories • Performance lighting equipment • Audio equipment • Lavaliere and table top microphones • Rigging equipment i��r�t Education . & Conference Center 1A US t 13 - 15 at the Port of Dubuque VENUE 4. Acoustics • Background noise level at NC 35. • Acoustic performance criteria for operable walls, minimum STC of 52 • Acoustical performance criteria for permanent walls, mini- mum STC Of 58 • Configure light and sound traps at primary service entrances 5. Audio/ Visual • Room sound system with overhead speakers capable of medium quality voice reinforcement. Provide kill switches to mute speakers at head table locations • Paging system zoned to meeting rooms with override capa- bility for emergencies • Minimum four (4) microphone jacks per head table location as well as center and back of room • Projector sound input jacks connected to room sound system • Link to Distributed Television (DTV) for signal distribution and access to up -link satellite • Background and music assignment and volume controls • Capability for remote central audio recording or programs • Raised sound, light and projection areas in rear to serve room divisions • Cable trays for temporary broadcast use 6. Lighting • Dimmable incandescent for general illumination; decorative where appropriate. Sconces and chandeliers not recom- mended. If chandeliers are selected, use low profile or retractable chandeliers • 40-50 footcandles, general illumination • Programmable controls activated based on room divisions • Remote control provision for flexibility 7. Telecommunications • Four (4) each voice and data outlets at 30' centers at perimeter walls and in floor on 30' x 30' grid • Four (4) multi -mode fiber-optic connections on each wall (including operable walls) of the two major room divisions • Minimum four (4) single -mode fiber optic connections to each room division • House phone in flush mount enclosure at both public and service entrances. 8. Support Space a) 20' wide (gross dimension) back -of -house service corridors from kitchen for use by food service with cart staging 1,000 sf areas b) Storage for tables, stack chairs, table and chair trucks, portable stage with accessories, portable dance floor, lectern, 300 sf performance lighting equipment, audio equipment, rigging equipment, etc. 9. Production Control Balcony 0 sf • This elevated space should run the entire length of the Ballroom entry wall to accommodate follow -spotlights and projectors, as well as connections for sound and lighting control panels. a) Features • Divisible to match ballroom divisions using either operable wall panels or permanent construction with doors • Power, water and drains for using lasers, xenon projectors or high-powered spotlights • Drop or swing panel in balcony rail/wall for equipment access via forklift from ballroom floor b) Electrical • Convenience outlets along perimeter walls • Two (2) 208 volt 100 amp 3 phase disconnects, one for each ballroom division • Isolated ground power as required for sound system equipment c) Telecommunications • Minimum four (4) each voice and data outlets to each ball- room division • Fiber optic cables to patch panel in nearest telecom closet with access to fiber backbone d) Furniture, Fixtures & Equipment • Portable equipment racks • Portable sound equipment: amplifiers, tape decks, CD players, etc • Portable assisted listening system • Portable follow spotlights C. FLEXIBLE MEETING ROOMS 12,000 SF 8 meeting rooms will be provided to accommodate a wide spec- trum of event types and group sizes. The rooms will be based on a 30' x 30' module. The smallest room division should seat a ArchitectaraC Pro gram minimum of 150 people. Operable walls on 2 sides of the per- manent rooms will subdivide the spaces into smaller units to accommodate different sized groups. Operable wall storage enclosures should be places on service corridors. Each room shall be equipped with a PA system, a house phone, scene lighting, and individual temperature and lighting controls. In addition, the Security/Control room will provide central switches to control lighting. The meeting rooms will also be equipped with state-of- the-art audio/visual capability and contiguous storage. To main- tain flexibility, the rooms will be planned so that the head table locations can be situated along at least 2 walls of each room break. Entrance alcoves sized for registration tables will be locat- ed outside of the Meeting Rooms and will be will be placed to avoid congestion in the circulation space. Water fountains will be placed nearby Features • Door hardware utilizing concealed rods and closers with levers that allow smooth, quiet operation. Built-in stops in or on walls, not on floor. • Food service through service corridors 2. Finishes • Ceilings: height varies; minimum 16'; 2' x 2' acoustical log- in tiles with coffers and drop soffits in appropriate locations and at operable wall tracks • Walls: durable, low maintenance finish up to 9' above floor. At least one wall should have a tackable surface. Painted gypsum board is not acceptable • Floors: level loop patterned nylon carpet, minimum 32-ounce; direct glued; pattern to facilitate placement of furniture 3. Furnishings • Tables • Table trucks • Stack chairs • Chair trucks • Lecterns • Loose staging and accessories • Portable projection equipment • Retractable ceiling -mounted projection screens • Lavaliere and tabletop microphones Sri Education & Conference Center August 13 - 15 at the Port of Dubuque 101 4. Acoustics • Background noise level at NC 40 • Permanent walls constructed to meet STC 50-55 • Acoustic performance criteria for operable walls, minimum STC 52 5. Audio Visual • Room sound system with overhead speakers capable of medium quality voice reinforcement; switched to mute speakers at head table locations • Paging system zoned to meeting rooms with override capa- bility for emergency • Microphone jacks at head table location(s) when operable wall are in place and at rear walls near public entry doors • Line -level input jacks connected to room sound system • Projector control jacks at head table and lectern locations(s) • Coaxial cable (DTV) system to link video signals to the ball- room and other meeting rooms • Background music assignment and volume control 6. Lighting • Incandescent and fluorescent dual system • 20 footcandles with incandescent lighting; fluorescent lighting: 3 or 4 tube fixtures, dual circuit for 30/40 and 60 footcandles • Dimming capabilities on incandescent only • Programmable lighting system • Separate circuits and control for head table location(s). 7. Telecommunications • Four (4) each voice and data outlets at 30' centers at perimeter walls and in floor on 30' x 30' grid • Four (4) multi -mode fiber-optic connections on each wall (including operable walls) of the two major room divisions • Minimum four (4) single -mode fiber optic connections to each room division • House phone in flush mount enclosure at both public and service entrances. 8. Support Space a) Storage 200 sf • Tables • Table trucks • Stack chairs • Chair trucks • Lecterns • Loose staging and accessories • Portable projection equipment • Lavaliere and table microphones b) Service Circulation 800 sf • Food service cart staging areas • Back -of -house corridors • Utility sink in meeting room block D. PREFUNCTION/ REGISTRATION 20,000 SF Prefunction spaces serve as the primary public circulation paths within the facility. In addition, they accommodate registration event attendees, ticket taking, and gathering before or during events and occasionally, exhibit space. These spaces should be designed to allow all functions to occur without disrupting the path of public circulation. The configuration and depth of these spaces must provide sufficient space to accommodate queuing for registration and the gathering of groups of people. As the primary public "streets" for the center, the concourses should provide clear, unobstructed pathways to the major func- tional areas: the exhibit hall, ballroom, and meeting rooms, as well as secondary spaces, e.g. toilet rooms, phones, and infor- mation. Visibility and orientation are key. The elements of these spaces, pathways, entries and registration and gathering areas should be clearly identifiable either through the inherent organi- zation of the space or through easy installation of temporary sig- nage or landmarks. These public spaces also create the first impressions of visitors and are the spaces that present the best opportunities to connect with the city and express the unique character of Dubuque and the Mississippi River. Every effort should be made to connect to and take advantage of the inherent opportunities presented by the exceptional site. Guests should be able to comfortably circu- late in the area. 1. Requirements: • Toilet rooms and pay telephone alcoves should be directly accessible from pre -function areas and convenient to exhibit halls. Architectural Pro yCram • Registration areas should be designed for a variety of registra- tion station configurations and to avoid congestion from queues. • The preferred design incorporates large alcoves that are dedicated to registration. These are located off the circula- tion spine. • Registration stations should be clearly visible from the facility entrance. • An unobstructed direct path should lead visitors from regis- tration to the exhibit hall, ballroom, and meeting rooms. • A secure registration storage room should be accessible to the registration desks and show managers' offices. • As much as possible of this area should overlook the river walk • The prefunction area should contain security control points into the exhibition halls and meeting room blocks. These security control points should be adaptable for either single or multiple concurrent exhibits and events. • Fixed rigging points or motorized trusses for banners and backdrops should be located in the registration areas. Finishes • Ceilings: height varies; minimum 16'; 2' x 2' acoustical lay - in tiles in fine line grid system with gypsum board coffers, drop soffits, or special shapes and materials • Walls: durable, low maintenance materials conveying a sense of quality. Provide tackable upper surfaces in alcoves at meeting rooms for attaching temporary event signs. • Floors: level loop patterned nylon carpet, minimum 32- ounce; direct glued • Columns: durable, hard surfaces 3. Furnishings • Tables • Lounge furniture • Artwork • Planters • Trash receptacles 4. Acoustics • Background noise level at NC 40 • Permanent walls constructed to meet STC 50-55 • Acoustic performance criteria for operable walls, minimum STC 52 O Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE 5. Audio Visual • Sound system with overhead speakers • Security system CCTV coverage • Paging system with override capability for emergency • Background music and volume control 6. Lighting • Metal halide, incandescent and fluorescent with specialty lighting to create mood or highlight special features • 20 footcandles with incandescent lighting; fluorescent lighting: 3 or 4 tube fi)dures, dual circuit for 30/40 and 60 footcandles • Dimming capabilities on incandescent only; connected to a central dimming system • Programmable lighting system for non -dimming lighting • Lighting to be zoned to assist maintenance operations 7. Telecommunications • Data connection for point -of -sale terminals • Voice jack for each data outlet 8. Support Space 200 sf • Public telephone banks • Toilet Rooms • Back -of -house corridor access E. RIVER ROOM 2,300 SF The River Room should be a unique meeting room with high -end finishes and amenities, including a state-of-the-art sound system. The primary focus of this space is river views, so room darkening may not be satisfactory for A/V presentations. Finishes • Ceiling: decorative multi -level ceiling relating to the scale of the space; minimum clear height of 16' • Walls: durable, low maintenance finish with high quality appearance — primarily glass • Floor: minimum 32-ounce high quality level loop or level loop/tip-shear nylon carpet with custom design pattern; minimum 20-pound tuft bind; direct glued; durable, high quality materials 2. Furnishings • Tables • Chairs 3. Acoustics • Background noise level at NC 40 • Permanent walls constructed to meet STC 50-55 4. Audio Visual • Microphone jacks • Link to Distributed Television (DTV) for signal distribution and access to up -link satellite 5. Lighting • Incandescent and fluorescent dual system • Dimming capabilities on incandescent only 6. Telecommunications • Fiber optic connection to room ��Z ArchitecturaC Program • m Education & Conference Center August 13 - 15 at the Port of Dubuque VENUE