Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2022 - Period 13City of Dubuque
City Council Meeting
Consent Items # 06.
Copyrighted
July 18, 2022
ITEM TITLE: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 13
SUMMARY: City Manager recommending City Council approval of the suggested
proceedings approving a transfer of funds for capital projects and other
expense reimbursements.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Authorizing the Director of Finance and Budget to make
the appropriate interfund transfers of sums and record the same in the
appropriate manner for the FY 2022 for the City of Dubuque, I owa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Staff Memo
FY22 Period 13 Transfer Resolution
Type
City Manager Memo
Staff Memo
Resolutions
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
AEI•A�erk� Cif
I
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 13
DATE: July 13, 2022
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2022, $4,860,760.57 in capital projects and other obligations were
incurred through July 13, 2022 and it is recommended to transfer from the funds that
were budgeted to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
Dubuque
All•Aneriea Ci4
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2022 — Period 13
DATE: July 13, 2022
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2022 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
July 13, 2022 is $4,860,760.57.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
Prepared by Jennifer Larson Director of Finance and Budget 50 W. 131" St Dubuque IA 52001 (563) 5894322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 247-22
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET TO MAKE
THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN
THE APPROPRIATE MANNER FOR THE FY 2022 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make the
appropriate interfund transfer of sums and record the same in the appropriate manner for FY
2022.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $11,944.39 to reimburse previously assessed sidewalk improvements.
2. Transfer from Special Assessments Special Revenue Fund to the Street
Construction Fund $13,941.97 to reimburse previously assessed street
improvements.
3. 'Transfer from Special Assessments Special Revenue Fund to the Road Use
Tax Fund $3,659.25 to reimburse previously assessed street improvements.
4. Transfer from the Special Assessments Special Revenue Fund to the Sales Tax
Increment Fund $56,771.48 to reimburse previously assessed street
improvements.
5. Transfer from Special Assessments Special Revenue Fund to the Water Capital
Enterprise Fund $641.29 to reimburse previously assessed water
improvements.
6. Transfer from Special Assessments Special Revenue Fund to the Sanitary
Sewer Capital Enterprise Fund $4,157.66 to reimburse previously assessed
water improvements.
7. Transfer from Special Assessments Special Revenue Fund to the Stormwater
Operating Enterprise Fund $83.94 to reimburse previously assessed
stormwater improvements.
8. Transfer from Special Assessments Special Revenue Fund to the Stormwater
Capital Enterprise Fund $1,148.94 to reimburse previously assessed
stormwater improvements.
9. Transfer from DRA Distribution Fund to the Stormwater Operating Fund
$178,000.00 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
10.Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$261,096.30 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
11. Transfer from the General Fund to the Refuse Fund $43,333.21 for
reimbursement of 50% rate reduction.
12. Transfer from the General Fund to the Sanitary Sewer Operating Fund
$30,856.14 for reimbursement of 50% rate reduction.
13. Transfer from the General Fund to the Water Operating Fund $22,351.89 for
reimbursement of 50% rate reduction.
14. Transfer from the Tort Liability Fund to the General Fund $20,978.71 for the
cost of liability insurance.
15. Transfer from the Trust & Agency Fund to the General Fund $115,302.58 for
the cost of employee benefits.
16. Transfer from the Stormwater Construction Fund to the General Fund
$38,349.41 for the reimbursement of Eagle Point Park Environmental
Sponsorship Project.
17.Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Construction Fund $508,140.24 for the reimbursement of Tax
Increment Financing eligible expenses.
18.Transfer from the Sales Tax Construction Fund to the Airport Construction Fund
$24,756.80 for the reimbursement of capital projects.
19.Transfer from the General Fund to the Airport Construction Fund $54,050.00 for
the reimbursement of capital projects.
20.Transfer from the General Fund to the Transit Enterprise Fund $730,969.00 for
the reimbursement of capital projects.
21.Transfer from the Sales Tax Construction Fund to the Transit Enterprise Fund
$187,201.00 for the reimbursement of capital projects.
22. Transfer from the Stormwater Construction Fund to the Road Use Tax Special
Revenue Fund $92,093.00 for the reimbursement of capital projects.
23. Transfer from the Road Use Tax Special Revenue Fund to the Street
Construction Fund $24,584.00 for the reimbursement of capital projects.
24. Transfer from the Road Use Tax Special Revenue Fund to the Sales Tax
Construction Fund $38,108.00 for the reimbursement of capital projects.
25. Transfer from the Street Construction Fund to the Sales Tax Construction Fund
$758.00 for the reimbursement of capital projects.
26.Transfer from the Road Use Tax Special Revenue Fund to the General Fund
$22,319.00 for the reimbursement of capital projects.
27. Transfer from the Street Construction Fund to the Sales Tax Construction Fund
$758.00 for the reimbursement of capital projects.
28. Transfer from the General Fund to the Street Construction Fund $86,282.00 for
the reimbursement of capital projects.
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29. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Construction Fund $963,374.65 for the reimbursement of Tax
Increment Financing eligible expenses.
30. Transfer from the North Cascade Housing Tax Increment Financing Fund to the
General Construction Fund $169,224.18 for the reimbursement of Tax
Increment Financing eligible expenses.
31.Transfer from the English Ridge Housing Tax Increment Financing Fund to the
General Construction Fund $141,483.19 for the reimbursement of Tax
Increment Financing eligible expenses.
32.Transfer from the North Cascade Housing Tax Increment Financing Fund to the
Water Construction Fund $434,006.90 for the reimbursement of Tax Increment
Financing eligible expenses.
33. Transfer from the English Ridge Housing Tax Increment Financing Fund to the
Water Construction Fund $240,355.00 for the reimbursement of Tax Increment
Financing eligible expenses.
34. Transfer from the South Pointe Housing Tax Increment Financing Fund to the
Water Construction Fund $75,398.67 for the reimbursement of Tax Increment
Financing eligible expenses.
35. Transfer from the Rustic Point Housing Tax Increment Financing Fund to the
Water Construction Fund $12,281.78 for the reimbursement of Tax Increment
Financing eligible expenses.
36. Transfer from the Downtown Loan Pool Special Revenue Fund to the General
Construction Fund $252,000 for the reimbursement of capital projects.
Passed, approved, and adopted this 18th day of July 2022.
Attest:
a" X A�" -
Adrienne N. Breitfelder, City Clerk
Brad M. C agh, Mayor
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