Growing Sustainable Communities Conference Keynote SpeakerCity of Dubuque
City Council Meeting
Consent Items # 012.
Copyrighted
July 18, 2022
ITEM TITLE:
Growing Sustainable Communities Conference Keynote Speaker
Contract
SUMMARY:
City Manager recommending City Council approval of a contract with Ana
Garcia Doyle of One Earth Film Festival as the breakfast keynote
speaker on October 18, 2022, at the 2022 Growing Sustainable
Communities Conference.
SUGGESTED
Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Growing Sustainable Communities Conference
Keynote Speaker Agreement-MVM Memo
Staff Memo
Contract
Type
City Manager Memo
Staff Memo
Supporting Documentation
THE C
Dubuque
DUjIBQTE
WAWca 914
Masterpiece on the Mississippi
YP pp
aoo�•o 13
zai7*20*�oi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Growing Sustainable Communities Conference Keynote Speaker Contract
DATE: July 13, 2022
Sustainable Community Coordinator Gina Bell is recommending City Council approval
of a contract with Ana Garcia Doyle of One Earth Film Festival as the breakfast keynote
speaker on October 18, 2022, at the 2022 Growing Sustainable Communities
Conference.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gina Bell, Sustainable Community Coordinator
Dubuque
THE CITY OF
kyrim
DUB En
All-Amerie� Cily
,u
i�
Masterpiece on the Mississippi
� pp
Zoo��0 13
zoi7*20*zoi9
TO: Michael Van Milligen, City Manager
FROM: Gina Bell, Sustainable Community Coordinator
SUBJECT: Growing Sustainable Communities Conference Keynote Speaker Contract
DATE: June 27, 2022
INTRODUCTION
The purpose of this memorandum is to request City Manager approval of a contract with
Ana Garcia Doyle of One Earth Film Festival as the breakfast keynote speaker on
October 18, 2022 at the 2022 Growing Sustainable Communities Conference.
BACKGROUND
Since 2007, the City has hosted the Growing Sustainable Communities Conference,
which in 2019 attracted 482 attendees. Each year we contract with two lunch keynote
speakers and one breakfast plenary speaker. Ana Garcia Doyle is a sought after public
speaker who has lead an award -winning zero waste schools project. She is a digital
marketing consultant and has founded and leads The One Earth Film Fest, a Midwest
Environmental Film Festival. Her TEDx talk can be found here.
DISCUSSION
Attached is the contract for the 2022 Growing Sustainable Communities Conference.
She has requested we cover her expenses and pay her a $1000 honorarium. This fits in
the 2022 conference budget.
REQUESTED ACTION
The requested action is City Manager approval and signature of the attached Growing
Sustainable Communities Conference contract with Ana Garcia Doyle.
Contract Summary — Keynote at Growing Sustainable Communities Conference
Between: City of Dubuque ("Client")
Attn: Gina Bell, Sustainability Coordinator
50 W. 131" Street, Dubuque, IA 52001
D: 563.690.6038 1 C: 563.845.85911 gbell@citvofdubuque.org
And: Ana Garcia Doyle ("Speaker")
Executive Director, One Earth Collective
ana@oneearthcollective.org
Date: February 9, 2022
TERMS AND CONDITIONS
SPEAKING FEES and COSTS: Client shall pay Speaker a fee of $1000 USD plus expenses. This fee includes:
• Keynote presentation 30 minutes + Q&A
Expenses include economy airfare (mileage if driving), lodging (up to three nights if participating in full
conference) ground transport, parking and meals reimbursed via receipt. (no alcohol)
SPEAKING LOCATION: Growing Sustainable Communities Conference, Dubuque, Iowa
KEYNOTE DATE AND TIME: October 18, 2022 Breakfast Keynote, 8:40 am — 9:30 am
TOPIC: To be determined — like your "Ecology and Equity: What's Possible?" TEDx
SCOPE & FORMAT:
• Keynote presentation 30 minutes + Q&A
EVENT PROMOTIONS: Speaker will provide client with photos, cover images and copy as needed to
promote the event. Speaker will promote the event as well through website, Facebook site and social
media outlets. Speaker will be available to local media as well.
AUDIO/VISUAL RESOURCES: Any photos and videos taken during the delivery of services may be used
by the Client for non-commercial use. The PowerPoint slides used during the presentation will be
available for distribution to attendees. The City of Dubuque will record the keynote presentation for
distribution via the local public access cable channel and City of Dubuque website.
TECHNICAL RESOURCES: Client shall provide copy of PowerPoint slides in advance to be projected on a
large-scale screen. A wireless lavaliere microphone, a stage with podium and a glass of water will be
available.
ADDITIONAL RESOURCES: Full admission to both days of conference and tours are included for keynote
speaker (if desired).
PAYMENT: Client shall pay Speaker by check (payable to: ANA GARCIA DOYLE) as follows:
• Honorarium ($1000) will be paid 50% at time of contract signing and the remainder following
the speaking event. Balance due upon receipt of invoice (including copies of receipts and not to
exceed IRS per diem rates for meals) for expenses.
• W-9 is needed for payment.
PRE -EVENT CONFERENCE CALL: A 30-minute required conference call 1 month prior to the event to
review Client's desired outcomes, learn more about the audience, and confirm any special references
the Client may request as well as assure Speaker's needs will be met.
Signing this agreement indicates the acceptance by both parties.
ACCEPTED BY:
Ana Garcia Doyle/Speaker (signing authority)
_Ana Garcia Doyle
Print Name
27 June 2022
Date
Cit of Dubuque/Client (si ning aut ority)
_Michael Van Milligen
Print Name
_07/19/2022
Date