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Comiskey Park— Phase 1 Redevelopment Project Initiate Public Improvement Bidding Process and Set Public Hearing_InitiateCity of Dubuque City Council Meeting Copyrighted July 18, 2022 Items to be set for Public Hearing # 01. ITEM TITLE: Comiskey Park— Phase 1 Redevelopment Project Initiate Public Improvement Bidding Process and Set Public Hearing SUMMARY: City Manager recommending City Council approval to begin the Public Improvement Bidding Process for Phase 1 Redevelopment at Comiskey Park and set a Public Hearing for August 1, 2022. RESOLUTION Comiskey Park — Phase 1 Redevelopment Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for August 1, DISPOSITION: 2022Suggested Disposition: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Notice of Public Hearing Supporting Documentation Relmagine Comiskey Phase 1 Supporting Documentation Relmagine Comiskey Master Plan Supporting Documentation THE C DUj!BQTE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Comiskey Park - Phase 1 Redevelopment Project Initiate Public Improvement Bidding Process and Set Public Hearing DATE: July 14, 2022 Dubuque WAWca 914 ii 2007-2012.2013 2017*2019 Leisure Services Manager Marie Ware is recommending City Council approval to begin the Public Improvement Bidding Process for Phase 1 Redevelopment at Comiskey Park and set a Public Hearing for August 1, 2022. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment CC' Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Marie Ware, Leisure Services Manager THE CITY OF D UF B TE Masterpiece on the Mississippi TO: Michael C. Van Milligen - City Manager FROM: Marie L. Ware — Leisure Services Manager Dubuque AII•Amerlea City 2007-2012.2013 2017*2019 SUBJECT: Comiskey Park — Phase 1 Redevelopment Project Initiate Public Improvement Bidding Process and Set Public Hearing DATE: July 15, 2022 INTRODUCTION The purpose of this memorandum is to authorize the initiation of the public bidding procedure for the Comiskey Park — Phase 1 Redevelopment Project. BACKGROUND The 3.74-acre Comiskey Park serves the Washington and North End Neighborhoods but also serves as a community park. The current Comiskey Park has a playground (circa 1994) with some older pieces, tennis court (circa 2005), softball diamond with skinned infield, 18-stall parking lot, small skate park (circa 2005), basketball court (2005), community center (2002) and open space used for soccer, rugby, and community events. Existing amenities are aged and do not meet current recreation demands. The City of Dubuque purchased an adjacent 1.95-acre parcel for the Bee Branch project which expanded Comiskey Park. Comiskey Park is now 5.69 acres. The expansion will increase recreation access, enhance quality of life and improve health outcomes for Dubuque's lower incomes neighborhoods. The City of Dubuque was awarded a $508,000 Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership (ORLP) Program grant to expand outdoor recreational opportunities. The City also was awarded a $100,000 Wellmark Large Match grant for the splash pad and basketball courts and a $25,000 America In Bloom/CN EcoConnexions From the Ground Up grants for trees, native forbes and grass seed, shrubs and flowers. The goal from day one of the Comiskey project was to make the planning effort for development of Comiskey an engaging process for the neighbors and citizens of our community. The input received in the engagement process was to go directly into the Page 1 of 4 design and elements of renovations for Comiskey Park. It was to become a plan of the people that were involved in the engagement processes. Saiki Design was selected to assist with the community engagement process. Subcontractor Urban Assets brought on the ground experience of engagement and equity work. Michael Ford of BrandNu Design added another dimension of engagement. He was known as the Hip Hop Architect and used music and other forms of expression to really change up engagement and attract persons who typically are not engaged into community outreach. The engagement and planning process was branded Re -Imagine Comiskey. The input and engagement had many methods to gain the feedback from a representative cross-section of our community with a lot of emphasis on neighbors, park patrons, businesses, and organizations. The community engagement process to Re -Imagine Comiskey had some very clear priorities coming from residents and partners. They desired a splash pad, more opportunities for basketball and a new playground. Those wishes and dreams and more will come true with Comiskey Park Phase 1 Redevelopment Project. DISCUSSION Saiki Design of Madison, WI along with IIW Engineers, Architects, Surveyors P.C. of Dubuque, IA (IIW) was also contracted to develop the bid documents for the Phase 1 project. Due to the grant funding from the National Park Service and the United States Department of Housing and Urban Development Community Block Grant environmental and historical assessments and archeological as well as flood plain documentation had to be developed, reviewed and approved. Many approvals and permits were needed from the Iowa Department of Natural Resources, US Army Corps of Engineers, SHPO, and Housing and Urban Development. All processes and approvals have been cleared so the bidding process may begin. The project is for Phase 1 includes a new playground, splash pad and a basketball court, walkway additions, seating walls, park amenities like litter receptacles, bike racks, picnic tables, etc., one small and one larger shade picnic shelters, trees, landscaping, bioswale, native seeding, and other improvements. PROJECT SCHEDULE The schedule for the project will be as follows: Initiate Bidding July 18, 2022 Publish Notice to Bidders, Advertisement for Bids July 20, 2022 Notice of Hearing on Plans & Specifications July 22, 2022 Public Hearing August 1, 2022 Receipt of Bids August 10, 2022 Award of Contract August 15, 2022 Substantial Completion Date May 11, 2023 Final Completion Date May 25, 2023 Page 2 of 4 BUDGETIMPACT The estimate of probable cost for this project is summarized as follows: PROJECT COSTS ESTIMATE Construction Hard Costs Construction Contract — Base Bid $1,541,300 Contingency (15%) $231,195 Total - Bid Project Cost $1,772,495 Alternates 1-Park sign $25,900 2- Court lighting $30,400 3- Stacked seating at basketball court $43,000 - Painting of basketball court $13,000 Contingency (15%) $16,825 Total - Alternates Project Cos $129,125 Project Soft Costs Engagement, Design, Engineering, Inspection, Project Management $310,000 TOTAL PROJECT COST $2,211,620 The funding summary for the Comiskey Park — Phase 1 Redevelopment Project is as follows: CIP Funding Source Amount 360-1105 Comiskey Landscaping $100,000 350-1129 NE Trail Lighting $31,227 260-1544 Comiskey Improvements $30,497 350-1578 Replace Comiskey Park Amenities $133,000 260-1578 Replace Comiskey Park Amenities $94,816 350-1578 Replace Comiskey Park Amenities $355,784 340-1654 Bee Branch Comiskey Connection $310,000 102-2292 Comiskey Playground Amenities $669,887 360-2739 Comiskey Park Sidewalk Lighting $100,000 260-2825 Re -Imagine Comiskey Park $87,700 260-2891 CDBG Low Mod Park Development $298,709 Total Available Project Funding $2,211,620 Page 3 of 4 ACTION TO BE TAKEN I respectfully request Mayor and City Council preliminary approval of the construction plans and specifications; and establish August 1, 2022 as the date of the public hearing; and hereby authorize the City Engineer to advertise bids for the Comiskey Park — Phase 1 Redevelopment Project through adoption of the attached resolution. Attachments cc: Jenny Larson — Director of Finance & Budget Gus Psihoyos, City Engineer Stephen Fehsal — Parks Division Manager Steve Sampson Brown — Project Manager Page 4 of 4 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 252-22 COMISKEY PARK — PHASE 1 REDEVELOPMENT PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST Whereas, Comiskey Park is a popular community park and was identified as a priority for redevelopment; and Whereas, the public engaged to provide their dreams and ideas in the Relmagine Comiskey process that resulted in a Relmagine Comiskey Park master plan and phase one development plan and the city and grant funding now allows the Phase 1 project to move forward and make those dreams come true. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The proposed plans, specifications, form of contract and estimated cost for the Comiskey Park — Phase 1 Redevelopment Project, in the estimated cost amount of $2,211,620.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Section 2. A public hearing will be held on the 1 st day of August 2022, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, approved, and adopted this 18th day of July 2022. Brad&ji:3Zfa-)inagh, Mayor Attest: Ox lt A "- Adrienne N. Breitfelder, City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public hearing on the 1st day of August, 2022, at 6:30 p.m., in the Historic Federal Building, 350 W. 6t" Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council will consider the proposed plans, specifications, form of contract and estimated cost for the Comiskey Park — Phase 1 Redevelopment Project. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. The scope of the project is as follows: A new playground, splash pad and a basketball court, walkway additions, seating walls, park amenities like litter receptacles, bike racks, picnic tables, etc., one small and one larger shade picnic shelter, trees, landscaping, bioswale, native seeding, and other improvements within the 5.69-acre Comiskey Park. At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. The official agenda will be posted the Friday before the meeting and will contain public input options. The City Council agenda can be accessed at https://cityofdubuque.novusagenda.com/AgendaPublic/ or by contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org. Written comments regarding the above public hearings may be submitted to the City Clerk's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office, City Hall, 50 W. 13t" St., Dubuque, IA 52001, before said time of public hearing. At said time and place of public hearings the City Council will receive any written comments. Copies of supporting documents for the public hearings are on file in the City Clerk's Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m. Individuals with limited English proficiency, vision, hearing, or speech impairments requiring special assistance should contact the City Clerk's Office at (563) 589-4100, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 18t" day of July 2022. Adrienne N. Breitfelder, City Clerk 9 COMISKEY LEGEND PROPOSED TREE EXISTING TREE - LAWN - NATIVE SEEDING - DECORATIVE PLANTING CONCRETE WALKWAY - SPLASH PAD ® PLAY AREA STRIPED PLAY AREA BASKETBALL SURFACING ASPHALT -°- EXISTING FENCE (MODIFIED) SHADE STRUCTURE SIGNAGE BIKE PARKING (12 STALLS TYP.) DRINKING FOUNTAIN PICNIC TABLE, TYP. • GRILL, TYP. �. BASKETBALL HOOP, TYP. LIGHTING SEATING vn ISKEY PARK SITE DESIGN - PHASE I !- nr«,m, January 22, 2021 0 mow- AmI m 11 1 NATIVE�� SEEDING C BASKETBALL C UP S • PICNIC x _ - S ORh!'WAMEN I ;.yy MA�JAGEE' MULTI -APO T \�J U� JACKSON STREET R&IMAGINE COMISKEY COMISKEY PARK SITE DESIGN - MASTER PLAN PARKING LOT (53 STALLS) <1 I r'!' R l n PROPOSED TREE EXISTING TREE - LAWN - NATIVE SEEDING DECORATIVE PLANTING CONCRETE WALKWAY - SPLASH PAD - PLAY AREA STRIPED PLAY AREA - BASKETBALL SURFACING ASPHALT -'- EXISTING FENCE (MODIFIED) SHADE STRUCTURE SIGNAGE BIKE PARKING (12 STALLS TYP.) DRINKING FOUNTAIN $ PICNIC TABLE, TYP. • GRILL, TYP. $ BASKETBALL HOOP, TYP. LIGHTING SEATING