Minutes_Arts and Cultural Affairs Advisory Comission 06.28.22 Copyrighted
August 1, 2022
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 7/18/22 and 7/25/22; Arts and Cultural
Affairs Commission of 6/28/22 and 7/13/22; Housing Commission of
4/12/22.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council proceedings of 7/18/22 Supporting Documentation
City Council proceedings of 7/25/22 Supporting Documentation
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
6/28/22
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
7/13/22
Housing Commission Minutes of 4/12/22 Supporting Documentation
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ARTS AND CULTURAL AFFAIRS COMMISSION (A&CA)
MINUTES — REGULAR MEETING
DATE: Tuesday, 28 June 2022
TIME: 3:30 PM
LOCATION: Multicultural Family Center, The Ruby Sutton Building, 1157 Central Ave.,
Dubuque, IA 52001
Commissioners Present: Nicholas HALDER (vice-chair); Ryan DECKER (recorder); Noelle
CHESNEY; Sue RIEDEL.
Commissioners Excused: Paula NEUHAUS (chair); Ali LEVASSEUR; Thomas ROBBINS.
Staff Present: Jenni PETERSEN-BRANT (coordinator); Mike WILLIAMS (intern).
Halder called the meeting to order following staff assurance of lowa Open Meeting compliance
at 3:31 PM.
Review of Minutes
Minor grammatical change proposed for the 24 May 2022 minutes. Approval of minutes with
proposed change motioned by Decker, seconded by Chesney. Vote: Unanimously affirmed.
Motion carries.
Taskforce & Workinq Group Reports
Petersen-Brant provided written updates from active Master Plan Working Groups (see
appendix).
1. Accessibility, Engagement & Inclusion (AEI) and Branding & Communications
(B&C) are active.
2. Public Art Infrastructure: Riedel inquired as to how to mobilize Public Art
Infrastructure, which needs attention from the City and a new chair or co-chairperson(s);
a draft Public Art Policy exists and Decker offers to assist Petersen-Brant in finalizing a
document for recommendation once his Commission term expires.
Acceptance of reports to minutes appendix motioned by Decker, seconded by Riedel. Vote:
Unanimously affirmed. Motion carries.
Status Reports
Petersen-Brant provided written and oral progress updates of A&CA programs, grants and
administrative business. Highlights included:
1. Arts & Economic Prosperity Study: Americans for the Arts (AFTA) have clarified that
10-15% of audience surveys collected by A&CA should be collected from attendees that
are presented or hosted by BIPOC arts and culture organizations, a minimum sample
of 80 to 120 surveys of the 800 total.
2. Communication & Grants Administrative Assistant position has been posted and
are expecting to have a hiring recommendation soon.
3. AmeriCorps Teen Creative Engagement Specialist position offer needed to be
revoked; A&CA will attempt to re-fill the position as a Fall hire within AmeriCorps
timeline.
Acceptance of status reports to minutes appendix motioned by Chesney, seconded by Riedel.
Vote: Unanimously affirmed. Motion carries.
Old Business
Commissioner Terms: Halder, Chesney and Levasseur have reviewed term-roll offs as part
of Strategic Plan Priority 1 and will provide a proposed amendment to the current Ordinance at
the next meeting to better stagger expirations with incoming Commissioners. Commission
makeup and duties (number of commissioners, corridors/wards, experience/specializations,
etc.) are still under review; a broader rewrite of the Ordinance will be needed if changes are
suggested and adopted. Any amendment or update to Ordinance requires City Council
approval.
New Business
1. Special Projects Grants: Commissioners examined and discussed the scores and
written comments of the Reviewers, as well as the comments in absentia of
Commissioners Levasseur and Robbins for twelve (12) FY23 Special Projects Grant
Applications. Commissioners discussed funding awards based upon the scores and
percentage scenarios prepared by staff, which accounted for ineligible and indirect
expenses presented in the applications. Focused discussion was held on the
Masterpiece Literary Center; although MLC's grant application was not competitive
enough to receive Special Projects funding, Commission voiced support for identifying
other avenues for A&CA to provide financial support as mission and vision of MLC fill a
gap in Dubuque's arts and cultural offerings. Decker motioned the recommendation of
Funding Option B, awarding eligible expenses by scored percentage and rounding
within the $35,000 A&CA budget ($34,600 actual). Chesney seconded. Vote:
Unanimously affirmed. Recommendation carries.
2. Special Meeting Request: Petersen-Brant requested a Special Meeting for 12 July
2022, 3:30 PM to review and fund the Government Alliance on Race and Equity (GARE)
Regranting applications. Incoming Commissioners will be sworn in at this time.
Public Comment/Correspondence
No public present or correspondence available.
Enqaqement Reportinq
On behalf of the Commission, Halder expressed appreciation for the service of Commissioners
Decker and Levasseur, whose terms expire this month.
Adjournment motioned by Decker, seconded by Riedel at 4:57 PM. Vote: Unanimously
affirmed. Motion carried.
Next Special Meeting: Tuesday, 12 July 2022 at 3:30 PM, Multicultural Family Center
(TENTATIVE)
Next Regular Meeting: Tuesday, 26 July 2022 at 3:30 PM, Multicultural Family Center
Respectfully submitted:
Jenni Petersen-Brant
Arts & Cultural Affairs Coordinator, City of Dubuque
These minutes were passed and approved on , 2022.
Witnessed By: (signature)
(printed)
(officer position)