Notice of Award and Approval to Execute Agreement for 2022-2023 City of Dubuque AmeriCorps Program: Creating OpportunitiesCity of Dubuque
City Council Meeting
Consent Items # 014.
Copyrighted
August 15, 2022
ITEM TITLE: Notice of Award and Approval to Execute Agreement for 2022-2023 City
of Dubuque AmeriCorps Program: Creating Opportunities
SUMMARY: City Manager recommending City Council approval to execute the 2022-
2023 AmeriCorps Grant Agreement for the City of Dubuque AmeriCorps
Program: Creating Opportunities.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Notice of Award and Approval to Execute Agreement for
City of Dubuque AmeriCorps Program: Creating City Manager Memo
Opportunities- MVM Memo
Staff memo Staff Memo
Grant Agreement Supporting Documentation
Grant Application and Budget Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Notice of Award and Approval to Execute Agreement for 22-23 City of
Dubuque AmeriCorps Program: Creating Opportunities
DATE: August 10, 2022
Leisure Services Manager Marie Ware is recommending City Council approval to
execute the 22-23 AmeriCorps Grant Agreement for the City of Dubuque AmeriCorps
Program: Creating Opportunities (Formula).
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Marie Ware, Leisure Services Manager
SUBJECT: Notice of Award and Approval to Execute Agreement for 22-23 City of
Dubuque AmeriCorps Program: Creating Opportunities
DATE: 8/9/2022
INTRODUCTION
The purpose of this memorandum is to provide information on the award of 22-23 City
of Dubuque AmeriCorps Program: Creating Opportunities and to request approval to
execute the AmeriCorps Grant Agreement that will be sent to City Manager Mike Van
Milligan by Volunteer Iowa through Adobe Sign and Save.
DISCUSSION
The City of Dubuque AmeriCorps Program: Partners in Learning has been extremely
successful in its 22 years of operation, 14 of which have been under the leadership of
the City of Dubuque. The program's success is apparent in the over 800 AmeriCorps
Alumni giving over 450,000 hours of service in our community. These members and
alumni have performed invaluable service.
AmeriCorps members are paid living allowance stipend for their service and receive an
education award. The stipends and awards are a part of the grant. These funds are
often directly invested in our community in the form of groceries, rent or tuition to local
colleges and universities as well as other direct living expenses. Some of the
AmeriCorps members are grandparents and earn education awards they are passing
along to their grandchildren.
The Corporation for National and Community Service (CNCS) has established priority
areas of funding for their grants. The Partners in Learning program fits nicely into CNCS
priority area of education. CNCS emphasizes performance measures and being able to
measure progress. They require evidence -based approaches with evaluative data and
use of a logic model.
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, Arts & Cultural Affairs, and
Hillcrest Family Services - Mentor Dubuque, expanding teen programs from summer -
only into year -around programming. This grant will provide 3 full-time positions with
Hillcrest Family Services - Mentor Dubuque, 1 full-time position with the City's Arts &
Cultural Affairs Division, and 2 full-time positions with the Multicultural Family Center.
The grant will also provide 5 minimum -time (300 hour) positions that will support the
Multicultural Family Center's summer STEP program and 5 positions to support the
Leisure Services Summer Teen Night Programs. These positions will work together to
support teens to develop connections to their community through teen -focused
programs that will provide structured and unstructured mentoring, community and health
education, equity engagement and workforce development opportunities.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage it's AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
Council approved our request to apply for 22-23 City of Dubuque AmeriCorps Program:
Creating Opportunities. On 7/1/2022, Leisure Services was notified of the award. The
details of the award are below.
Awarded Amount: $385,378.00
Match Required: Yes
Match Amount: $180,682.00
Match Funding Source:
• Hillcrest Family Services (Secured) 33,000 Cash Private
• City of Dubuque (Secured) 147,682 Cash State/Local
Anticipated Receipt of money: 9/1/2022
Department Contact: Heather Satterly
Departments Involved: Leisure Services, Economic Development
GRANT OBJECTIVE
The City of Dubuque proposes to have 16 AmeriCorps members who will develop and
implement teen programming in Dubuque, IA. At the end of the program year, the
AmeriCorps members will be responsible for a change in teenaged youths' knowledge
of social -emotional skills and knowledge of career opportunities. In addition, the
AmeriCorps members will leverage 100 volunteers who will be engaged in mentoring
teens and supporting teen programming.
This program will focus on the CNCS focus areas of Education and Economic
Opportunity. The CNCS investment of $204,696 will be matched with $180,682
($147,682 in public funding and $33,000 in private funding).
COUNCIL GOAL(S) ADDRESSED
Council Goal: Partnership for a Better Dubuque: Building our Community that is
Viable, Livable and Equitable
Outcome(s)
Become an inclusive and welcoming community for all
Have non-profit institutions, private businesses and educational institutions contributing
toward implementation of the Imagine Dubuque plan
Have opportunities for residents for upward mobility and empowerment across all
demographics
Value(s)
Access to wealth and social capacity — financial, spiritual, social, etc
Better access and use of City facilities
Leveraging community resources in order to accomplish more than tax revenues
More ownership of "end" products — residents involved in the process and support
outcomes
This agreement has been reviewed and approved by City of Dubuque Senior Council,
Barry Lindahl.
ACTION STEP
The purpose of this memorandum is to provide information on the award and request
approval to execute the 22-23 AmeriCorps Grant Agreement for the City of Dubuque
AmeriCorps Program: Creating Opportunities (Formula).
CC: Crenna Brumwell, City Attorney
Jennifer Larson, Director of Budget and Finance
Cassie Ross, Assistant Director of Finance
MW/hs
Grant Agreement Number: 22-AF-05
IOWA COMMISSION ON VOLUNTEER SERVICE
AMERICORPS GRANT AGREEMENT
GRANTEE: City of Dubuque
GRANT NUMBER: 22-AF-05
PROGRAM NAME: City of Dubuque AmeriCorps Program: Creating
Opportunities
GRANT AGREEMENT PERIOD: 9/l/2022- 8/31/2023
TOTAL MAXIMUM GRANT AMOUNT: $204,696
GRANTEE EMPLOYER IDENTIFICATION NUMBER: 42-6004596
GRANT TYPE: Cost reimbursement
FEDERAL PRIME GRANT & TYPE: 21AFEIA001 (Formula)
This AmeriCorps Grant Agreement is made by and between the Iowa Commission on Volunteer
Service, 1963 Bell Avenue, Suite 200, Des Moines, Iowa 50315 ("Commission" or "Volunteer
Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West 13th Street,
Dubuque, IA 52001, a city government.
WHEREAS the Commission is designated to receive, administer and disburse AmeriCorps State
and National grant funds; and
WHEREAS the Commission desires to disburse grant funds to the Grantee for eligible purposes
primarily addressing community needs identified in the Grant Application; and
WHEREAS the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
WHEREAS the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCorps funds is to make a significant impact in the community while providing a meaningful
service opportunity for the AmeriCorps members;
NOW, THEREFORE, the Grantee accepts this grant upon the terms and conditions set forth in this
Agreement.
In consideration of the mutual promises contained in this Agreement, the Parties agree as follows:
ARTICLE 1 - DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. S.12501 et seq.).
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Grant Agreement Number: 22-AF-05
1.2 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means this
Agreement and all of the exhibits, attachments and documents referred to in the Agreement and
incorporated by reference. The Grant Agreement is the legal agreement by which the Commission
makes subawards of AmeriCorps funding to the Grantee. The Grantee is the subrecipient and the
Commission is the pass -through entity.
a) Subaward means an award provided by a pass -through entity to a subrecipient for the
subrecipient to carry out part of a Federal Award received by the pass -through entity. A
subaward may be provided through any form of legal agreement.
b) Subrecipient means an entity, usually but not limited to non -Federal entities, that
receives a subaward from a pass -through entity to carry out part of a Federal award; but
does not include an individual that is a beneficiary of such award. A subrecipient may
also be a recipient of other Federal awards directly from a Federal awarding agency.
1.3 PROGRAM. "Program" means the detailed description of the program activities,
interventions, and other obligations to be performed or accomplished by the Grantee as described
in this Agreement and the AmeriCorps State and National application approved by the Corporation
for National and Community Service ("Corporation" or "AMERICORPS") and the Commission,
as authorized by the National and Community Service Act of 1990, as amended.
1.4 GRANT AGREEMENT PERIOD, EFFECTIVE DATE, & COMPLETION DATE.
"Grant Agreement Period" is the period in which the Agreement is in force and effect. The first
date of the Grant Agreement Period is considered the Effective Date (or start date) of the
Agreement and the last date is considered the Completion Date (or end date). The Grant
Agreement Period is aligned with the one-year Budget Period for the federal subaward, but the
Grant Agreement Period may not cover the full Period of Performance for the federal subaward,
which may be two or three years. The Agreement expires upon the occurrence of one of the
following: a) Program tasks have been fully accomplished including fulfillment of the obligations
identified in Article 6 as of the end date of the grant agreement period; or b) the Agreement is
terminated by Volunteer Iowa due to any default under Article 8.1; or c) the Agreement is
terminated in accordance with the provisions set forth in Article 10.3. Except in limited
circumstances, the Grant Agreement Period Completion Date will not be extended beyond 90
(ninety) days past the original Grant Agreement Period Completion Date.
a) Period of performance means the total estimated time interval between the start of an
initial Federal award and the planned end date, which may include one or more funded
portions, or budget periods. Identification of the period of performance in the Federal
award per § 200.211(b)(5) does not commit the awarding agency to fund the award
beyond the currently approved budget period.
b) Budget period means the time interval from the start date of a funded portion of an
award to the end date of that funded portion during which recipients are authorized to
expend the funds awarded, including any funds carried forward or other revisions
pursuant to § 200.308.
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Grant Agreement Number: 22-AF-05
1.5 GRANT TYPE. "Grant Type" refers to the category of grant award provided. AmeriCorps
grants may be either Cost Reimbursement or Fixed Amount types; the type of grant determines
certain budget and financial management responsibilities of the grantee.
a) Cost Reimbursement grants include a formal matching requirement and require the
submission of a budget and financial reports. For Cost Reimbursement Grantees
AMERICORPS funds a portion of program operating costs, member costs (if applicable),
and administrative expenses; funding is not directly dependent upon recruitment and
retention of AmeriCorps members. Planning grants are a type of cost reimbursement
grant that does not include any member funding.
b) Fixed Amount Grants provide a fixed amount of funding per Member Service Year
(MSY) that is substantially lower than the amount required to operate the program.
Organizations use their own or other resources to cover the remaining costs. Fixed
Amount programs are not required to submit detailed budgets or financial reports, there is
no specific match requirement, and programs are not required to track and maintain
documentation of match. However, AMERICORPS provides only a portion of the cost of
running the program and organizations must raise the additional resources needed to run
the fixed amount program. Fixed Amount Programs can access all of the AmeriCorps
grant funds, provided they recruit (in the case of Education Award Program or "EAP") or
retain (in the case of full -cost Fixed Amount programs) the members supported under the
grant based on the MSY level awarded. Professional Corps programs applying for
operational funding through a Fixed Amount Grant must submit a budget in support of
their request for operational funds.
1.6 FUNDING TYPE. "Funding Type" refers to whether the program is funded out of the portion
of AMERICORPS funds that are provided to the state according to a population -based formula
(Formula) or out of the portion of AMERICORPS funds that are awarded to states on a competitive
basis (Competitive). The funds are awarded to Volunteer Iowa in a prime grant and each Iowa
AmeriCorps State Program is awarded out of the Commission's prime grant.
1.7 ALLOWABLE COSTS. "Allowable Costs" are those costs which are identified in Attachment
A, Grant Application; Attachment B, Budget; and consistent with Federal regulations and
guidelines applicable to the AmeriCorps program.
1.8AUTHORIZED REPRESENTATIVE. The Authorized Representative is the person within
the Grantee organization authorized to accept and commit funds on behalf of the organization. A
copy of the governing body's authorization for this official representative to sign must be on file
in the Grantee's office.
ARTICLE 2 - FUNDING
2.1 FUNDING SOURCES. The primary source of funding for the Grant is a federal grant from
AMERICORPS [Code of Federal Domestic Assistance (CFDA) 94.006] for the AmeriCorps
Program. A portion of the Grantee share of matching funds budgeted for this Grant may be
provided to the Grantee by Volunteer Iowa from state funding sources as noted in Article 3.1. The
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Grant Agreement Number: 22-AF-05
Grantee shall comply with the requirements, conditions and rules of AMERICORPS, the
Commission and any other public or private entity having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Commission of sufficient funds for the AmeriCorps Program. Any termination, reduction, or delay
of federal or state funds to the Commission may, in the sole discretion of the Commission, result
in the termination, reduction or delay of AMERICORPS funds to the Grantee and/or termination
of this Agreement.
2.3 PRIOR COSTS. If any grantee has received written approval from the Commission to incur
certain costs prior to the Effective Date of this Agreement, then said written approval and those
terms and conditions are incorporated herein and made a part of this Agreement by this reference
as if fully set forth.
2.4 USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only for
the purposes and activities described in its application and approved by the Commission and in
compliance with applicable federal and state law and regulations.
2.5 BUDGET AMENDMENTS FOR COST REIMBURSEMENT GRANTEES. The
following budget changes for cost reimbursement grantees shall be subject to prior approval of the
Commission through the amendment process as provided for in Article 10.6. Budget amendments
shall be requested from the Commission and approved prior to implementation of the budgetary
changes. Budget amendments shall be compatible with the terms of this Agreement and of such a
nature as to qualify as an allowable cost. Budget amendments requested during the final ninety
(90) days of the Agreement period will be approved on a limited basis. The following
circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent (10%) of the total
budget.
b) Budget changes which would lower the Grantee's percent share of costs required under
this Agreement.
c) Budgetary changes related to changes in the scope or goals of the project.
d) Costs requiring prior approval: adding costs in a previously unbudgeted line item,
supplies in excess of $1,000 per item, equipment valued at greater than $5000, subgrants
or contracts not included in approved application and budget, other costs requiring prior
approval under § 2 CFR 200 regardless of the ten percent budget limitation.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total award
amount has not been requested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be under no obligation for further disbursement.
2.7 MEMBER COSTS. The award amount contemplated by this Agreement reflects a maximum
possible payment based on full member enrollment. In the event that the Program does not fully
recruit the awarded member service years (MSY), the Commission may reduce the federal funding.
The Commission reserves the right to request repayment of any federal funds disbursed above the
reduced federal amount.
Grant Agreement Number: 22-AF-05
2.8 ADMINISTRATIVE COST GUIDELINES. Federal funds used for reasonable
administrative costs, are allowable. For cost reimbursement grantees, the federal share of
administrative costs shall be limited to approximately five percent (5%) of the AMERICORPS
funds expended in Sections I and II of the approved budget. (See Exhibit E. Application
Instructions for detailed calculations of administrative costs). Grantees are eligible for additional
administrative costs in the Grantee Share of the budget. These amounts are approved at the time
of award and are reflected in the budget. Administrative costs will only be disbursed proportional
to grant funds expended.
2.9 UNALLOWABLE COSTS. If Volunteer Iowa determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds for
unallowable activities, the Grantee will be notified of the questioned costs and given an
opportunity to justify questioned costs prior to Volunteer Iowa's final determination of the
disallowance of costs. Appeals of any determinations will be handled in accordance with the
provisions of Chapter 15h, Iowa Code. If it is Volunteer Iowa's final determination that costs
previously paid by Volunteer Iowa are unallowable under the terms of the Agreement, the
expenditures will be disallowed, and the Grantee shall repay to Volunteer Iowa any and all
disallowed costs. Grantee shall repay all disallowed costs within thirty (30) days. Volunteer Iowa
may work out a payment plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa determines at any time, whether through monitoring, audit, closeout procedures,
program self -reporting, or by other means, that any portion of the National Service Criminal
History Check (NSCHC) process has not been completed as required, Volunteer Iowa will follow
the most recent version of the AMERICORPS NSCHC Enforcement Guide to assess disallowance
in cases of noncompliance or other unallowable circumstances as described in the Guide.
Disallowance payments must be made with non-federal funds. Fixed amount grant staff and
planning grants are exempt from NSCHC requirements.
2.11 FEES. Volunteer Iowa will assess the following fees on Grantee.
a) State Member Management System Costs: Grantees will be invoiced on a biannual or
other regular basis for a fee of $18/member for costs of participation in the state's
member management and timekeeping systems. Grantees approved to use another
member management and timekeeping system (see Attachment D) will be charged an
additional per -member cost to account for increased Volunteer Iowa staff time required to
conduct required monitoring in a separate system.
b) State Support and Monitoring Fee: Cost -reimbursement grantees will be invoiced on a
biannual or other regular basis for a State Support & Monitoring Fee of two percent (2%)
of the total federal share of Sections I and II of the approved budget. Fixed -amount
grantees are also subject to a State Support & Monitoring Fee of two percent (2%) of
their grant, calculated according to guidance from AMERICORPS. The Commission will
invoice programs on a biannual or other regular basis.
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Grant Agreement Number: 22-AF-05
ARTICLE 3 - TERMS OF GRANT
3.1 GRANT. The Commission grants $204,696 to the Grantee for AmeriCorps activities during
the Grant Agreement Period. The program activities of the Grantee are to commence as of the
Effective Date and shall be undertaken in such a manner as to assure their expeditious completion.
All of the program activities required hereunder shall be completed on or before the Completion
Date.
a) State match portion of the grant: of the total grant amount, $0 is state funding that shall be
used by the Grantee to meet the federal match requirement for the AmeriCorps program.
b) ARP match replacement portion of the grant: of the total grant amount, $0 is
AMERICORPS funding that shall be used as match replacement for the AmeriCorps
program.
3.2 GRANT ACTIVITIES TO BE PERFORMED. Subject to the provisions set forth in this
Agreement, Volunteer Iowa grants funds to the Grantee to carry out the program activities and
interventions as specifically outlined in Attachment A entitled "Grant Application" signed on
5/27/2022 and incorporated by this reference, and for such other grant obligations as Volunteer
Iowa and Grantee may agree to in writing.
3.3 DISASTER DEPLOYMENT FOR OPERATIONAL GRANTS. In the case of a state -
declared disaster, Grantee's members and/or grant -funded staff may be voluntarily deployed as an
asset of the state. In case of deployment, allowable related expenses outside of the scope of the
approved Application may be eligible for reimbursement. All disaster deployments must be
approved by Volunteer Iowa. Organizations opting to serve as part of the Iowa AmeriCorps
Disaster Response Team (Iowa A-DRT) may also be deployed under the Volunteer Iowa
Cooperative Agreement with the Federal Emergency Management Agency (FEMA). The terms of
these deployments are covered in Attachment C, "Iowa AmeriCorps Disaster Response Team
Disaster Deployment Agreement".
3.4 GRANT ADMINISTRATION. The Agreement shall be administered in accordance with all
applicable State and Federal laws, regulations, and guidance, including those found in Exhibit F,
"Iowa AmeriCorps State Program Director Manual", which has been distributed by Volunteer
Iowa to the Grantee.
3.5 EVALUATION FOR OPERATIONAL GRANTS. The Grantee will fulfill the evaluation
requirements for AmeriCorps State & National grantees and subgrantees as outlined in Exhibit B,
"Federal Regulations" and other AMERICORPS evaluation guidance. If the Grantee's evaluation
plan requires AMERICORPS approval, the Grantee will secure this approval by the date
communicated in writing. Designated program staff may be required to participate in training and
technical assistance. Failure to submit plans or plan corrections or to participate in required training
will result in program suspension.
well
Grant Agreement Number: 22-AF-05
3.6 SPECIAL CONDITIONS. The Grantee will be subject to any special conditions noted below.
Special conditions may be specified by AMERICORPS or by Volunteer Iowa. AMERICORPS or
Volunteer Iowa will suspend programs that do not comply with the special conditions.
a) Special conditions applicable to this grant agreement: none
3.7 APPROVED WAIVERS. The Grantee has received approval for the following waiver(s):
- - - Diversity, Equity, & Inclusion Cost/MSY Waiver - -
ARTICLE 4 - CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Commission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa prior to the grant agreement effective date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee, whichever is
sooner.
4.2 BINDING FINANCIAL COMMITMENTS. Upon request, the Grantee will provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
execution and delivery of this Grant Agreement and such other papers as the Commission may
reasonably request, and specifying the officer(s) authorized to execute the Grant Agreement and
bind the Grantee.
4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Pre -Award Financial Form (new and planning Grantees) or Financial
Survey (returning Grantees).
b) Must be submitted: NSCHC Checklist, Policy, and Training Certifications (all
operational Grantees).
4.4 SUBMISSION OF PAYMENT PROCESSING FORMS.
a) Taxpayer identification number: Completion and submission of form "W-9,
Request for Taxpayer Identification Number and Certification."
b) (For non -state agencies) Electronic funds transfer (EFT): Completion and
submission of form "Direct Deposit Authorization Form" from Iowa Department
of Administrative Services.
4.5 SYSTEM FOR AWARD MANAGEMENT REGISTRATION. The Grantee shall
have a current and active registration with the System for Award Management (SAM) and
a valid Unique Entity Identifier (UEI).
ARTICLE 5 - REPRESENTATIONS AND COVENANTS OF GRANTEE
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Grant Agreement Number: 22-AF-05
To induce the Commission to make the Grant referred to in this Agreement, the Grantee represents
and covenants that:
5.1 AUTHORITY. The Grantee is duly organized and validly existing under the laws of the State,
is in good standing, and has complied with all applicable laws of the State of Iowa. The Authorized
Representative listed for the Grantee is duly authorized and empowered to execute and deliver this
Agreement. All action on the part of the Authorized Representative, such as appropriate resolution
of their governing body for the execution and delivery of the Agreement, has been effectively
taken.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Grantee and the Program provided to the Commission are true and correct in all material
respects and completely and accurately represent the subject matter thereof as of the effective date
of the statements and related materials, and no material adverse change has occurred since that
date.
5.3 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate representation of the Grantee and the Program
as of the date of submission and there has been no material adverse change in the organization,
operation, or key personnel of the Grantee since the date the application was submitted to the
Commission.
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their rights to execute the Agreement or the ability of the Grantee to make the payments
required under the Agreement, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement.
5.6 RENEWAL AND RESTATEMENT. The covenants and representations of this Article are
made as of the Effective Date of this Agreement and shall be deemed to be renewed and restated
by the Grantee at the time of each request for disbursement of funds.
ARTICLE 6 - GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM ACTIVITIES AND INTERVENTIONS. The Grantee shall carry out in a
satisfactory and proper manner the activities and interventions detailed in the approved Grant
Application (Attachment A) by the end of the Grant Agreement Period. Such activities and
interventions will be conducted according to the standards generally acceptable in the Grantee's
field for similar tasks and projects, as long as these are in conformance with AmeriCorps State
requirements as determined by the Commission.
Grant Agreement Number: 22-AF-05
6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal laws, rules, ordinances, regulations and orders, including but not
limited to the National and Community Service Act as amended by the Serve America Act, the
Corporation's regulations (45 CFR §§ 2500-2599), and the AmeriCorps Terms and Conditions.
All Grantees are subject to the Uniform Guidance under 2 CFR Chapters I and II, except that
Fixed -Amount Grants are exempt from the cost principles outlined in 2 CFR Part 200, Subpart E.
6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. AMERICORPS funds shall not be used directly or indirectly to employ,
award contracts to, support with member placements, or otherwise engage the service of, or fund
any organization, or contractor during any period of debarment, suspension, or placement in
ineligible status under 2 CFR Part 180 or any applicable law or regulation.
6.4 MONITORING. To fulfill its fiduciary responsibilities and programmatic obligations, the
Commission shall conduct grant agreement oversight activities under this Agreement. The
Commission shall conduct monitoring on a routine basis based on the Commission's risk
assessments. The Commission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grantee's offices, virtually using electronic communications,
or a combination of these approaches. The Grantee shall implement and maintain sufficient
management practices and systems to assure compliance with all programmatic and fiscal
obligations under this Agreement. The Grantee's responsibilities in this regard extend to oversight
of its sites and their financial and program duties as an agent of the Grantee under this Agreement.
6.5 ACCESS TO RECORDS. The Grantee shall permit the Commission, Auditor of the State of
Iowa or any authorized representative of the State, and where federal funds are involved, the
Comptroller General of the United States or any other representative of the United States
Government, to access and examine, audit, and/or copy any directly pertinent books, documents,
papers and records of Grantee relating to orders, invoices, or payments or any other documentation
or materials pertaining to this Agreement. The Commission shall make every effort to provide
prior notice and to access records from Monday through Friday, between the hours of 8:00 a.m.
and 5:00 p.m. Such rights to access shall continue as long as the records are retained by the
Grantee. Records may be accessed in hard copy, electronically, on site, or in other ways as
necessary to meet the needs of the Commission. Regardless of the method, all records will be
managed by the Commission in accordance with proper records management procedure(s) while
they are in the possession of the Commission. Access to records shall be granted within 72 hours
of the request unless other arrangements have been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of three (3) years following the submission date of the Commission's final
Federal Financial Report (FFR) covering the grant. A chart detailing disposition dates of past
grants is available on the Volunteer Iowa website and upon written request. In addition to financial
records and supporting documentation, this includes statistical records, evaluation and program
performance data, member information and personnel records and any other records needed to
document compliance with federal requirements and to justify costs and matching share.
Grant Agreement Number: 22-AF-05
6.7 PROGRAMMATIC DOCUMENTATION. Upon request, the Grantee shall deliver to
Volunteer Iowa or make available for review the following documentation as applicable based on
the grant type: (a) copies of all contracts or agreements relating to the Program, (b) invoices,
receipts, statements or vouchers relating to the Program, (c) member or staff records or files and
program performance and evaluation data related to this Program, (d) a list of all unpaid bills for
labor and materials in connection with the Program, (e) budgets and revisions showing estimated
Program costs and funds required at any given time to complete and pay for the Program, (f)
current and year-to-date operating statements and (g) any other such grant -related documents as
requested, in order to verify compliance with applicable state and federal AmeriCorps
requirements.
6.8 NOTICE OF PROCEEDINGS. The Grantee shall promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee that, if unfavorably
determined, would have a material adverse effect on the Grantee's ability to perform this
Agreement.
6.9 NOTIFICATIONS. In the event the Grantee becomes aware of any material alteration in the
Program, initiation of any investigation involving the Program or any similar occurrence, the
Program shall promptly notify the Commission.
6.10 REPORTS. The Grantee shall prepare, review, certify and submit the requests and reports as
outlined below, or in the Iowa AmeriCorps State Program Manual (Exhibit F), in the form and
content specified by Volunteer Iowa. The Grantee shall review all Claims and verify that claimed
expenditures are allowable costs. The Grantee shall maintain documentation adequate to support
all claimed costs reported for federal reimbursement or Grantee Share.
Per ormance Measure & Program Progress Reporting
Form
System/Format
Date Due
for Submission
Program Start Forms
Status reports or
Phase 1: August I/December 15
grant forms in
• NSCHC Policies, Procedures and Associated
IowaGrants
Materials
• *Pre -Award Financial Form (for new and
* Indicates those Start
recompeting programs)
Forms Applicable to
• Enrollment Plan, Performance Measures and
New and Recompeting
Enrollment/Retention Goals
Programs Only
Phase 2: September l/February 1
• Financial Survey (due January 1" for
programs with a January 1 st start date)
• Audit Form
• Start Forms (Member Service Agreement,
Host site agreement, Orientation agenda,
Host Site/Site Supervisor Orientation
Agenda and Training Plan, Insurance
certification)
Phase 3: October 1/March 1
• Financial and Program Policies
• Data Collection Plan and Process
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Grant Agreement Number: 22-AF-05
• Tutoring Certification as applicable)
Performance Measure —
Program Officer
Corrective Action Plan
Notification in
As needed throughout the program year
(may include
IowaGrants
amendment request)
Initial Progress Report
Status Report in
January 15 (due April 15th for programs with a
IowaGrants
January 1 st start date)
Mid -Year Progress
Status Report in
Report- includes
IowaGrants
May 15 (Covers grant start through 3/31/21)
performance measure
reports
Final Progress Report
Status Report in
15 days following the conclusion of the grant
IowaGrants
period
November Progress
Status Report in
November 15 - Programs with a Final Progress
Report (if applicable)
IowaGrants
Report due after Nov. 15 (i.e., those whose grants
end in November or later) would have a
November Report due in advance of their Final
Report in order to meet AmeriCorps deadlines.
Monitoring Report
IowaGrants
By the deadline established by Volunteer Iowa.
Program Response or
correspondence
Response Plan
Change in program staff
Program Officer
Within 5 days of the person's first or last day of
as noted in Grant
Notification in
work or as soon as possible.
Agreement
IowaGrants
Grant Agreement
Program Officer
By April 30 annually
Extension Request
Notification in
IowaGrants
Program Evaluation
IowaGrants
Progress updates due in Mid -Year Performance
Plan or Report
status reports
Measure Report.
and/or
Full report/plan deadline varies: With re-
application
competing application for competitive programs.
Other Significant
Program Officer
Within 5 days of awareness of the need to make
Program Changes
Notification in
the change or as soon as possible.
IowaGrants
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Grant Agreement Number: 22-AF-05
Financial Reporting
Form
System/Format
*Date Due
for Submission
Financial Start Up
IowaGrants(completed by
Submitted in accordance with timeline outlined in
Forms
Financial Staff)
Start Up Form Checklist
Monthly by the 25th of the month following the
end of the report period. Claims should total at
Claim
IowaGrants
least $100 at the time of submission.
**Programs may request quarterly reporting due
25th of the month following the end of the quarter
Program Claim
Attachments
New Programs and High
Attachments in
Attached monthly (to coincide with Claim Form)
Financial Monitoring
IowaGrants
supporting documentation for all claimed costs.
Level Programs
Attached monthly (or **quarterly) to coincide
GAX/IET Form
Attachment in
with Program Claim Form) by the 25th of the
Attachment
IowaGrants
month following the end of the report period.
GAX forms can be found on the 22-23 Grant
Reference Materials component in IowaGrants.
IowaGrants as
status report
April 25th
(Fixed Amount
October 25th
* * *Federal Financial
and Education
FINAL: due within 90 days after the completion
Reports
Award Only
date of the grant (if grant end date does not
complete only
correspond with above reporting deadlines)
specific
sections)
Estimated Unexpended
IowaGrants
April 25th for all programs, and upon request
Funds Report (in FFR)
Mid -Year Budget
April 30th (or July 31 for programs with January
Amendment (Program
IowaGrants
start date), based on estimated unexpended funds
Officer Notification)
Closeout Packet (Status
IowaGrants
Within 60 days after the termination of the grant
Report)
Self -Certification of
IowaGrants
Within 60 days after the termination of the grant
Closeout
In IowaGrants
Audit Report and
as attachment
Within 30 days of the release of the audit report
Second Audit Report
with
or financial review. IowaGrants is set to receive
(Status Report)
Management
up to two audit reports per year.
Letter and
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Grant Agreement Number: 22-AF-05
Audit
Reconciliation
Report
Site Visit Response
IowaGrants
Within timeline as established in site visit report
from Volunteer Iowa
Financial Desk Review
Covers one -reporting
period as noted in the
IowaGrants as
Upon request in conjunction with a monthly
monitoring schedule
attachment
financial claim report.
based on program
monitoring level.
Change in financial staff
Update in
Within 5 days of the person's last day of work or
IowaGrants
as soon as possible.
Budget Changes
(Program Officer
Notification)
By April 30th OR
In general, major
IowaGrants
Within 15 days of awareness of the need to make
budget changes should
the change or as soon as possible.
be made in the first six
months of the grant.
Problems/Concerns —
via email or
including suspected
Phone call to
Immediately
fraud, waste or abuse of
program officer
federal funds
*If the reporting deadline falls on a weekend or state holiday, the reporting due date remains the
same. The program may submit on the due date or prior to the due date.
**Prior approval from Volunteer Iowa required for quarterly claim submission. Quarterly reports
cover the following periods: Sept -Dec; Jan -Mar; Apr -Jun; Jul -Sept, Oct -Nov (this reporting
schedule includes the maximum grant period inclusive of no -cost extensions).
***FFR completion is limited to selected categories to monitor unexpended funds and excess
program income for Fixed Amount and Education Award programs.
Member Reporting
See section 3.1 of the Iowa AmeriCorps State Program Manual (Exhibit F) to reference a full
list of member reporting requirements and deadlines, such as for reporting of member early
exits, member injuries or requests to convert unfilled member slots.
6.11 REQUIRED TRAININGS & COMMUNICATIONS. The Grantee will send at least one
staff member to the following trainings (also noted in Ch. 1 of the Iowa AmeriCorps State
Program Manual, Exhibit F): Volunteer Iowa new Program Director training (for new
programs/new staff only, in Iowa in advance of the new program year), Volunteer Iowa Program
Staff Launch training (in Iowa in the first few months of the program year), a National Service
Regional Conference (in the spring/summer in the North Central region). Other trainings may be
offered or required throughout the program year, based on Volunteer Iowa or AMERICORPS
monitoring and feedback. The Grantee will have at least one staff member participate in
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Grant Agreement Number: 22-AF-05
monthly Program Director Webinars led by Volunteer Iowa staff and will have the Program
Representative and other required program/financial staff (as outlined in the Program Manual)
participate in regular program/financial monitoring check -in calls with Volunteer Iowa staff, to
be scheduled based on the Grantee's assigned monitoring levels. The Grantee's Program
Representative will read and share with other Grantee staff, as appropriate, the Weekly Update
newsletter distributed via email by Volunteer Iowa and will address any questions to the Program
Officer.
6.12 AUDIT.
a) Single Audit. Grantees expending $750,000 or more in federal awards in their fiscal year
shall ensure that an audit is performed in accordance with the Office of Management and
Budget (OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Part 200) as
applicable. The audit and accompanying management letter (or other accompanying
documents) shall be submitted to the Commission within 30 days after the completion or
publication of the audit, unless a longer period is agreed to by both parties.
b) Other Audit or Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that year but shall
comply with audit requirements prescribed by state or local law. Grantees that have an
audit or financial review performed that is inclusive of a grant period(s) covered by this
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any time. If such an engagement occurs, the Grantee must cooperate
with the process and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.13 MAINTENANCE OF PROGRAM INSURANCE AND INDEMNIFICATION. In
addition to the member insurance requirements for the AmeriCorps program as noted in Exhibits
A-F, the following requirements will apply depending on the grantee organization.
a) State agencies: If the Grantee is an Agency of the State of Iowa and is self -insured for
liability, in general, the Grantee does not purchase commercial liability insurance since
certain statutory protections are provided under Chapter 669 of the Code of Iowa.
Chapter 669 authorizes claims against the State of Iowa on account of wrongful death,
personal injury or property damage incurred by reason of the negligence of the Agency or
its employees. The Grantee participates with the other State Departments or Regents
Institutions in a self-insurance pool for purposes of vehicular liability on owned and
rented vehicles. Claims up to $250,000 are paid from the self-insurance pool. Claims
exceeding $250,000 are processed through the Tort Claims process, in accordance with
Chapter 669 of the Code of Iowa.
Indemnification for state agencies: As an agency of the State of Iowa, the Grantee is
prohibited by law from indemnifying any person or entity, however, the Grantee agrees to
be responsible for its own negligent acts and omissions and those of its employees as
provided by the Iowa Tort Claims Act, Iowa Code, Chapter 669.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall maintain, with financially sound and reputable insurers, insurance to
cover the project and protect its properties and assets against losses or damages of the
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Grant Agreement Number: 22-AF-05
kind customarily insured against by corporations of established favorable reputation
engaged in the same or similarly situated. The requirement of insurance under this
provision may be met by establishing, to the satisfaction of Commission, either of the
following: (i) that a policy covering the project is in effect with any insurance company
of recognized responsibility; or (ii) that Grantee maintains an actuarially sound program
of self-insurance sufficient to cover the project. Grantee shall submit copies of all
applicable agreements, certificates, policies or other documentation requested by the
Commission attesting to insurance coverage and any renewals thereof.
Indemnification for non -state agencies: The Grantee shall indemnify and hold harmless
the Commission, its officers and employees from and against any and all losses in
connection with the Project.
6.14 CERTIFICATIONS. The Grantee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Federal and State laws, regulations and orders.
Certain statutes are expressly made applicable to activities assisted under the Act by the Act itself,
while other laws not referred to in the Act may be applicable to such activities by their own terms.
The Recipient certifies and assures compliance with the applicable orders, laws and implementing
regulations, including but not limited to, the following:
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200). Fixed amount grants are exempt from the cost principles
outlined in 2 CFR Part 200, Subpart E.
b) Certifications and Assurances agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit E).
ARTICLE 7 - DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED BY REFERENCE. The following documents are
hereby incorporated by reference:
a) Attachments
i. Attachment A, "GRANT APPLICATION", dated 5/27/2022 on the SF424, form
(attached)
ii. Attachment B, 'BUDGET" (attached)
iii. Attachment C, "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
DEPLOYMENT AGREEMENT." (attached if applicable)
iv. Attachment D, "ALTERNATE MEMBER MANAGEMENT & TIMEKEEPING
SYSTEM FORM." (attached if applicable)
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
httDs:Hamericoras.2ov/sites/default/files/document/%40%20National%20and%20Co
mmunitv%20S ervice%20Act%20of%201990%20%28as%20amended%20throuizh%2
OPL%20111-13 %29.pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 1200-1299 and 2500-2599,
h!Ltps://www.ecfr.gov/cgi-bin/text-
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Grant Agreement Number: 22-AF-05
idx?SID=Oa0651909748e317690886cbf689868a&mc=true&tpl=/ecfrbrowse/Title45/
45cfrv5_02.tp1#0
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS", AmeriCorps Terms and
Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "FY2022 General Grant and Cooperative Agreement Terms and Conditions"
https://www.americorps. gov/sites/default/files/document/FY2022-General-
Terms-Conditions-508-20211119.pdf
b. "2022 Terms and Conditions for AmeriCorps State and National Grants"
https://www.americorps.gov/sites/default/files/document/FY2022 ASN_Progr
am-SpecificTermsandConditions Revised _June2022%20%28002%29_2.pdf
iv. Exhibit D, "REQUEST FOR GRANT APPLICATIONS", including both the
Volunteer Iowa Request for Grant Applications (RFA) and the Corporation for
National & Community Service Mandatory Supplemental Information for 2022
AmeriCorps State and National Grants posted at
hILtps://www.voluntecriowa.org/americorps-state.
v. Exhibit E, "APPLICATION INSTRUCTIONS", including the Volunteer Iowa Pre -
Application Instructions and Volunteer Iowa Final Application Instructions posted at
https://www.volunteeriowa.org/americorps-state.
vi. Exhibit F, "IOWA AMERICORPS STATE PROGRAM MANUAL", 2022-2023
AmeriCorps Program Manual, which is posted to the Volunteer Iowa Current
AmeriCorps Grantee Resources page at
https://www.volunteeriowa. org/americorps/current-americorps-,grantee-resources.
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement, the
following order of priority shall govern:
a) Articles I through X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
e) Exhibit D, "REQUEST FOR GRANT APPLICATIONS"
f) Exhibit E, "APPLICATION INSTRUCTIONS"
g) Attachment A, "GRANT APPLICATION" including all assurances, certifications,
attachments, and pre -award negotiations
h) Attachment B, "BUDGET"
i) Exhibit F, "IOWA AMERICORPS STATE PROGRAM MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
DEPLOYMENT AGREEMENT"
k) Attachment D "ALTERNATE MEMBER MANAGEMENT & TIMEKEEPING
SYSTEM FORM"
ARTICLE 8 - DEFAULT AND REMEDIES
8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
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Grant Agreement Number: 22-AF-05
a) Material Misrepresentation. If at any time any representation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall be
determined by the Commission to be incorrect, false, misleading or erroneous in any
material respect when made or furnished and shall not have been remedied to the
Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Grantee to make substantial and timely progress toward performance of the Program or
when the Grantee has failed to comply with the Agreement, award conditions or standards.
Full program requirements are outlined in the Agreement and supporting materials. Some
key areas of program requirements are full member enrollment, meeting Performance
Measure targets, responsiveness to Volunteer Iowa communication on compliance issues,
timely correction of compliance issues, submitting timely and accurate program and
financial reports.
c) Noncompliance. If there is a failure by the Grantee to comply with any of the covenants,
terms or conditions contained in this Agreement.
d) Program Incompletion. If the Program, in the sole judgment of the Commission, is not
completed on or before the Grant Agreement Period Completion Date.
e) Misspending. If the Grantee expends Grant proceeds for purposes not described in the
AmeriCorps application, this Agreement, or as authorized by the Commission.
f) Insolvency or Bankruptcy. If the Grantee becomes insolvent or bankrupt, or admits in
writing its inability to pay its debts as they mature, or makes an assignment for the benefit
of creditors, or the Grantee applies for or consents to the appointment of a trustee or
receiver for the Grantee or for the major part of its property; or if a trustee or receiver is
appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the
order of such appointment is not discharged, vacated or stayed within sixty (60) days after
such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any bankruptcy or similar law
or laws for the relief of debtors, are instituted by or against the Grantee and, if instituted
against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the
adverse parties or by an order, decree or judgment within sixty (60) days after such
institution.
g) Lack of or Insufficient Insurance. If loss, theft, damage or destruction of any substantial
portion of the property of the Grantee occurs for which there is either no insurance coverage
or for which, in the opinion of the Commission, there is insufficient insurance coverage.
8.2 CORRECTIVE ACTION. Prior to issuing a formal notice of default for any of the events
identified under Article 8.1, Volunteer Iowa may, on reasonable notice to the Grantee, take action
to compel the Grantee to complete corrective action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on the performance measures and other program goals and requirements. The
Commission may require underperforming Grantees to submit Corrective Action Plans designed
to increase the Program's performance. The Commission reserves the right to monitor and
measure the achievement of program performance at any time during or after the Grant
Agreement Period. Corrective action may involve the following:
-17-
Grant Agreement Number: 22-AF-05
a) Suspend Payments. Volunteer Iowa may suspend the Agreement and withhold future
payments under the Agreement until the program is brought into compliance or develops
a corrective action plan and timeline that is approved by the Commission to bring the
program into compliance. Volunteer Iowa may allow such necessary and proper costs
which the Grantee could not reasonably avoid during the period of suspension provided
that Volunteer Iowa concludes that such costs meet the requirements of the federal
regulations.
b) Partial Repayment. Volunteer Iowa may require partial repayment of Grant proceeds
which allows partial credit for the performance targets or programmatic goals which have
been met.
c) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any event of default giving rise to the
Commission seeking to exercise the enforcement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
therein a fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided
that cure is possible and feasible.
8.4 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, Volunteer
Iowa may do one or more of the following:
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreement and establish revised reporting deadlines for the purposes
of closing out the grant,
c) Require immediate repayment of the full amount of funds disbursed to the Grantee under
the Grant Agreement, plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any default giving rise to the Commission
seeking to exercise the enforcement of this clause.
ARTICLE 9 - DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursement submitted by the Grantee. Claims for
disbursement ("claims") shall be in form and content acceptable to the Commission. Each
requisition shall be submitted to the Commission according to the schedule shown in Article 6.10.
a) Program Income. All program income as defined in 2 CFR 200.307 shall be added to the
Budget and used to meet the grantee share in furthering eligible Program activities as
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the purpose of
determining the amount of reimbursable costs under the Agreement. In cases of dispute,
final decisions regarding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated from the AmeriCorps program are considered Program Income.
Programs are required to report all income generated in excess of that which is used to
meet the grantee share of the expenditures on the FFR to the Commission according to the
schedule shown in Article 6.10. All program income shall be expended prior to requesting
Grant Agreement Number: 22-AF-05
federal AMERICORPS funds. Program income received after the Grant Agreement Period
shall be returned to the Commission.
b) Late claims. Volunteer Iowa may deny payment of claims submitted later than 60 days
past the grant end date
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
a) Quarterly payments. With prior approval, the Grantee may qualify for quarterly claim
submission, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that may be required by Volunteer Iowa. The Commission may revoke the
approval for quarterly payment at any time, if the Grantee fails to meet financial
management requirements or demonstrates significant deficiencies.
b) Advance payments for cost reimbursement grantees. With prior approval, cost
reimbursement grantees may receive advance payments of grant funds, provided the
Grantee meets the financial management standards specified in 2 CFR Chapters I and II,
as applicable, and provided Grantee submits any additional information that may be
required by Volunteer Iowa.
i. Immediate cash flow needs. The amount of advance payments requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
federal cash on hand in accordance with policies established by the U.S.
Commission of the Treasury in 31 CFR Part 205.
ii. Discontinuing advance payments. Volunteer Iowa may, after providing due
notice to the Grantee, discontinue the advance payment method and either allow
payments in advance based upon individual request and approval, or by
reimbursement only, in cases where the grantee receiving advance payments
demonstrates unwillingness or inability to establish procedures to ensure accurate
reporting, minimize the time elapsing between the receipt of the cash advance and
its disbursement, displays other practices that indicate a potential financial
management problem or in cases where federal funds are not forthcoming or
insufficient due to non -appropriation, termination of the Program, or reduction in
funding level.
iii. Interest earned. In most circumstances, the Grantee must deposit advance funds
received from the Volunteer Iowa in a federally insured, interest -bearing account.
For exceptions to this requirement, refer to 2 CFR Chapters I and II. To the extent
that interest is earned on advances of AMERICORPS funds, this interest shall be
returned to Volunteer Iowa.
9.3 MATCHING REQUIREMENTS FOR COST REIMBURSEMENT GRANTEES. The
following requirements apply only to cost reimbursement grantees.
a) The Grantee agrees to provide local matching contribution to the Program as defined in the
"Grantee Share" column of the budget shown in Attachment B, "Budget". The Grantee is
expected to meet the budgeted match percent of the Grantee share for each reporting period,
unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Part 200, Subpart E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
-19-
Grant Agreement Number: 22-AF-05
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by AMERICORPS, used to carry out its Program. This includes other federal
funds expended by Program Subrecipients and operating sites. This information shall be
reported on the Federal Financial Report (FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment with
the budgeted federal and match percentages within one reporting period. If there is an on-
going issue related to match, the Commission may notify the Financial Representative,
Program Representative and/or the Authorized Representative of the Grantee agency. The
Commission may suspend payment of reimbursement request(s) until the situation is
corrected.
ARTICLE 10 - GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commission, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
10.2 SUSPENSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include, but are not limited to:
a) Serious risk to persons or property.
b) Violations of Federal, state or local criminal statutes.
c) Material violation(s) of the grant agreement. Violations that are sufficiently serious that
they outweigh the general policy in favor of advance notice and opportunity to show cause.
d) Corrective action. As part of a corrective action plan undertaken according to Article 8.2.
10.3 TERMINATION. Termination means the ending of the Grant Agreement, at any time prior
to the planned end of the Grant Agreement Period.
a) Circumstances for Termination. This agreement may be terminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. With thirty (30) days notice, Volunteer Iowa or the Grantee may
terminate the Agreement in whole, or in part, when all parties agree that the
continuation of the Program would not produce beneficial results commensurate with
the future disbursement of funds.
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8. The agreement may also be terminated if it no longer effectuates the program goals
or AMERICORPS priorities.
iii. Due to Non -appropriation or Reduction of AMERICORPS Funding. If funds
anticipated for the continuing fulfillment of this Agreement are at any time not
forthcoming or insufficient due to non -appropriation, termination of the Program, or
reduction in funding level, then Volunteer Iowa shall have the right to terminate this
Agreement without penalty by giving the Grantee not less than thirty (30) days written
-20-
Grant Agreement Number: 22-AF-05
notice. In the event of termination of this agreement under this Article, the exclusive,
sole and complete remedy of the Grantee shall be payment for program activities
performed prior to termination.
b) Procedures Upon Termination.
i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of the
decision to terminate, the reason(s) for the termination, the effective date of the
termination, and final reporting obligations and deadlines. If there is partial termination
due to a reduction in funding, the notice will set forth the change in funding and the
changes in the approved budget. The Grantee shall not incur new obligations after the
effective date of the termination and shall cancel as many outstanding obligations as
possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
material prepared by the Grantee under the Agreement, except for any intellectual
property, shall, at Volunteer Iowa discretion, become the property of the Commission.
iii. Return of Funds. Volunteer Iowa's share of noncancelable obligations which
Volunteer Iowa determines were properly incurred prior to notice of cancellation will
be allowable under the Grant Agreement. The Grantee shall return to the Commission
any costs previously paid by the Commission which are subsequently determined to be
unallowable through audit, monitoring or closeout procedures within thirty (30) days
of the disallowance. In case of termination, all unencumbered Grant proceeds shall be
returned to Volunteer Iowa within thirty (30) days of the of receipt of Notice of
Termination.
10.4 SURVIVAL OF AGREEMENT. If any portion of this Grant Agreement is held to be invalid
or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant
Agreement shall survive the execution of all instruments herein mentioned and shall continue in
full force and effect until the Grant Agreement is terminated or the proceeds are paid in full.
10.5 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the law
of the State of Iowa, and any action relating to the Grant Agreement shall only be commenced in
the Iowa District Court for Polk County or the United States District Court for the Southern District
of Iowa.
10.6 AMENDMENT.
a) Joint Modification. The Agreement may only be amended through written prior approval
of the Commission. The Commission or the Grantee may, during the duration of this
Agreement, deem it necessary to modify provisions of this Agreement, which make a
substantial change in the scope of services, extend the period of operation, modify the
performance measures or make other changes to programmatic elements of the Agreement.
The provisions of the amendment shall be in effect as of the date the modification is signed
by authorized representatives of both the Commission and the Grantee, unless otherwise
specified within the amendment.
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in order to accommodate any change in the Act
or any change in the interpretation of the Act or any applicable federal, state or local laws,
regulations, rules or policies. A copy of such unilateral modification will be given to the
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Grant Agreement Number: 22-AF-05
Grantee as an amendment to this Agreement. Volunteer Iowa will give the Grantee
reasonable prior notice of any proposed unilateral modification of this agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to require AMERICORPS written approval or as to necessitate
reevaluating the Commission's funding decision on the Program. An amendment will be
denied if it substantially alters the circumstances under which the Program funding was
originally approved or if it does not meet federal or state requirements.
10.7 NOTICES. Whenever this Grant Agreement requires or permits any notice or written request
by one party to another, it shall be in writing, and delivered at Volunteer Iowa's discretion via
electronic means (such as email with a read receipt requested), to the Authorized Representative,
Financial Representative, or Program Representative as noted on this Grant Agreement (or to
another Authorized Representative who may have been designated by written notice) or enclosed
in an envelope, addressed to the party to be notified at the address heretofore stated (or at such
other address as may have been designated by written notice), properly stamped, sealed and
deposited in the United States Mail, as Certified Mail, return receipt requested. Any such notice
given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business
days after posting. The Commission may rely on the address of the Grantee and Authorized
Representative set forth heretofore, as modified from time to time, as being the address and
Authorized Representative of the Grantee.
10.8 WAIVERS OR DELAYS AND EXERCISE OF RIGHTS AND REMEDIES. No waiver
by the Commission of any default hereunder shall operate as a waiver of any other default or of
the same default on any future occasion. No delay on the part of the Commission in exercising
any right or remedy hereunder shall operate as a waiver thereof. No single or partial exercise of
any right or remedy by the Commission shall preclude future exercise thereof or the exercise of
any other right or remedy.
10.9 LIMITATION. The Commission shall not, under any circumstances, be obligated financially
under this Grant Agreement except to disburse funds according to the terms of the Agreement. It
is expressly understood and agreed that the maximum amounts to be paid to the Grantee by the
Commission for any item of work or service shall conform to the Budget as presented in
Attachment B. It is further understood and agreed that all payments to the Grantee by the
commission for all work and services required under this Agreement shall not exceed the Total
Maximum Grant Amount unless modified by written amendment of this Agreement as provided
for in Article 10.6.
10.10 ENFORCEMENT EXPENSES.
a) State agencies: If the Grantee is an Agency of the State of Iowa, if any dispute arises
between the parties in connection with this Agreement and it cannot be resolved by
mutual agreement of the parties, the remaining dispute shall be submitted to a board of
arbitration in accordance with the procedure set forth in Iowa Code §679A.19.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall pay upon demand any and all reasonable fees and expenses of the
Commission, including the fees and expenses of their attorneys, experts and agents, in
connection with the exercise or enforcement of any of the rights of the Commission under
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Grant Agreement Number: 22-AF-05
this Grant Agreement, following the parties' unsuccessful good faith attempt to resolve
any default giving rise to the Commission seeking to exercise the enforcement of its
rights.
10.11 HEADINGS. The headings in this Grant Agreement are intended solely for convenience of
reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
10.12 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regulations to ensure that no employee, member or applicant for
employment is discriminated against because of race, creed, religion, color, age, sex, gender
identity, sexual orientation, national origin, disability, or other protected class. Grantee shall
provide state or federal agencies with appropriate reports as required, ensuring compliance with
equal employment laws and regulations. Grantee shall ensure that all authorized subcontractors
comply with provisions of this clause. A breach of this Article shall be considered a material breach
of this Agreement.
10.13 NON -ASSIGNMENT. This Agreement may not be assigned without prior Commission
written consent. The Grantee may not discontinue administration of activities under this
Agreement without the prior written disclosure to and prior written consent of the Commission.
10.14 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Commission and any representations that may have been made before or after the
signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties has relied on any such prior representation in entering into this Grant
Agreement.
10.15 COUNTERPARTS. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be an original, but all of which together shall constitute but one and
the same instrument.
[Remainder of Page Intentionally Left Blank — Signature Page Follows]
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Grant Agreement Number: 22-AF-05
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GRANT AGREEMENT SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have executed this Grant Agreement by their proper and
duly authorized representatives as of the Effective Date first stated.
_________________________________________________________________________
For City of Dubuque
Michael Van Milligen
City Manager
__________________________________________________________________________
For Iowa Commission on Volunteer Service
Adam Lounsbury
Executive Director
08/24/2022
08/24/2022
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application X❑ Non -Construction
a. DATE SUBMITTED TO CORPORATION
3. DATE RECEIVED BY STATE
STATE APPLICATION IDENTIFIER:
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
27-MAY-22
N/A
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
b. APPLICATION ID:
22AC244203
5. APPLICATION INFORMATION
LEGAL NAME: DUBUQUE, THE CITY OF (INC)
UEI NUMBER: TLJMHPVMMUD3
DUNS NUMBER: 093105302
ADDRESS (give street address, city, state, zip code and county)
50 W 13th St
Dubuque IA 52001 - 4805
County: Dubuque
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
426004596
8. TYPE OF APPLICATION (Check appropriate box).
11 NEW ❑X NEW/PREVIOUS GRANTEE
0 CONTINUATION 0 AMENDMENT
9 Amendment, enter appropriate letter(s) in box(es):
A. AUGMENTATION B. BUDGET REV ISION
C. NO COST EXTENSION D. OTHER (specify below):
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.006
10b. TITLE AmeriCorps State
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
Dubuque, IA
13. PROPOSED PROJECT: START DATE: 09/01/22 END DATE: 08/31/23
15. ESTIMATED FUNDING: Year #: ❑1
a. FEDERAL $ 204,696.00
k A o v-A KM $ 180,682.00
c. STATE
d.LOCAL
$ 0.00
0.00
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
area codes):
NAME Heather M. Satterly
TELEPHONE NUMBER: (563) 690-6171
FAX NUMBER
INTERNET EMAIL ADDRESS: hsatterl@cityofdubuque.org
7. TYPE OF APPLICANT:
7a. Local Government - Municipal
7b. Local Government, Municipal
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
11.a. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
City of Dubuque AmeriCorps Program: Creating Opportunities
11.1b. CNCS PROGRAM INITIATIVE (IF ANY):
14. CONGRESSIONAL DISTRICT OF: a.Applicant Ik 01 b.Program IA 01
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
DATE:
❑X NO. PROGRAM IS NOT COVERED BY E.O. 12372
e.OTHER $ 0.00
f. PROGRAM INCOME $ 0.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. ® NO
g. TOTAL $ 385,378.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE b. TITLE c. TELEPHONE NUMBER:
Heather M. Satterly (563) 690-6171
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. DATE SIGNED:
05/27/22
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Executive Summary
The City of Dubuque proposes to have 16 AmeriCorps members who will develop and implement teen
programming in Dubuque, IA. At the end of the program year, the AmeriCorps members will be
responsible for a change in teenaged youths' knowledge of social -emotional skills and knowledge of
career opportunities. In addition, the AmeriCorps members will leverage too volunteers who will be
engaged in mentoring teens and supporting teen programming.
This program will focus on the CNCS focus areas of Education and Economic Opportunity. The CNCS
investment of $204,696 will be matched with $18o,682, $147,682 in public funding and $33,000 in
private funding.
Rationale and Approach/Program Design
Theory of Change
Teenaged youth in Dubuque are in crisis. According to the 2018 Iowa Youth Survey, only 82% of
Dubuque County youth felt that they have someone they can talk to within their homes compared to
84% of Iowa youth, and less than 82% of Dubuque County youth felt that the adults in the
community care about students. Only 6o% of Dubuque County youth feel that adults in the
community let youth know that they are proud of them. Since 2014, the percentage of Dubuque
County youth taking the Iowa Youth Survey who agreed that adults in their community let them
know they are proud of them when they do something well decreased by 9%. Overall, from 2012 to
2018, the percentage of Iowa Youth who reported having a plan to kill themselves within the past
year increased by 53.0%. In Dubuque County, youth reporting plans to kill themselves rose from 6.4%
in 2012 to 10.5% in 2018; with an alarming increase from a reported 6.2% in 2016 to 10.5% in 2018.
One in ten students taking the Iowa Youth Survey in 2018 reported they had a plan to kill themselves
in the past twelve months. From 2016 to 2018, the percentage of Dubuque County 8th grade students
who reported having a plan to kill themselves within the past year increased from 6.8% to 13.5%. Of
the Dubuque County youth surveyed in 2018, 21% of youth identified as another race besides white
(up from 14% in 2014); 6% of youth were made fun of because of their race or color (up from 5% in
2014); 31 % disagreed that students were respected for their differences (up from 21% in 2014), and
11% disagreed that adults respected differences in students (up from 8% in 2014). Dubuque teens are
also struggling with risk -taking behaviors and criminal activity. Data received from Dubuque Police
for the timeframe of January 2016 through November 2018 show 1,932 criminal charges were
reported involving youth aged 9-17. Of the 1,932 charges reported, some of these charges belong to the
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same individuals, with a total of 1,524 arrests during this period. A breakdown of the ages of
individuals charged shows that the older a student is, the more likely they are to engage in risk -taking
and law -breaking behaviors. The top five charges were disorderly conduct, assault, theft, criminal
mischief, and interference with official acts. 195 (10.1%) charges were drug -related, including drug
possession, unlawful possession of prescription drugs, and possession of drug paraphernalia. 133
(6.8%) charges were alcohol -related, including consumption, OWI, possession, and public
intoxication. Youth were more likely to be engaged in risk -taking and unlawful behavior during after -
school and evening hours, with 767 arrests occurring between 2:30 pm to 10 pm. From 2012 to 2018,
according to the Iowa Youth Survey, the percentage of Dubuque County youth reporting most of
their school peers feel it would be wrong or very wrong for them to use any illegal drug other than
alcohol, cigarettes, or marijuana decreased from 83.9% to 79.6%.
Our program utilizes a two -pronged approach to our community's problem of teens in crisis. The first
prong revolves around creating a positive connection between teens and adults throughout the year,
while the second prong focuses on fostering resiliency and curbing risk -taking behaviors by giving
teens safe and positive programming options during after -school time and summer months. The first
prong of our program is focused on developing positive connections between teenage youth and
positive adult role models to support teens through crises through year -long programming. During the
year, eight Full -Time AmeriCorps members will serve with community -centered programs to develop
positive relationships between teenaged youth and adult role models, while during the summer, 10
Minimum -Time will develop and implement positive and enriching summer programs to build
community within and around Dubuque teens. Our program believes that utilizing AmeriCorps
members to develop and increase opportunities for community connection, as well as fostering direct
connections with youth will create and foster resiliency among these youth. In contexts of risk,
relationships are crucial to mitigating the negative impact of toxic environments. Resilience, the
capacity to overcome adversity, is facilitated by those who engage with the child (Masten, 2001;
Rutter, 2012). Hillcrest Family Services will have 3 Full -Time members: The Teen Education
Specialist, the Match Specialist, and the Mentor Specialist. The Match and Mentor Specialists will
support their Mentor Dubuque program, fostering positive community -based mentoring relationships
between youth and adults. These AmeriCorps members will identify at -risk youth who would benefit
from mentoring and the safe, positive adult role model that the youth will be paired with, creating 30
new mentoring relationships. The AmeriCorps members will follow the relationship, checking in on all
aspects of the relationship while providing opportunities for new experiences within the community.
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The Teen Education Specialist will support their teenaged youth community education programming
focusing on teen pregnancy, smoking cessation, and opioid education. The Multicultural Family
Center will have two Full -Time Members. The Teen Engagement Specialist will develop and enhance
connections with the teenage youth populations of Dubuque. This AmeriCorps member will interact
directly with over 25 community youth to build positive relationships and increase attendance within
teen -related after -school and summer programming. The Academic Advocate will support the
development of the Future -Ready DBQ Program, focused specifically on supporting Teens from
communities of color, marginalized communities, and low-income families to help these students
identify the correct coursework and career preparations to set them up for post -secondary education,
trade school or post -High School work. The City of Dubuque Engineering Department will have one
Full-time member serving as the as the Teen Municipal Career Specialist. This member will engage at -
risk teens in job -shadowing experiences and summer internship opportunities within municipal and
civic careers. This member will provide 1 on 1 career coaching and mentorship to the teens. The City's
Arts & Cultural Affairs department will have one Full -Time AmeriCorps Member, the Teen Creative
Engagement Specialist that will serve with local Arts & Culture organizations to engage and enrich
teens with new experiences and educate them around careers in Arts & culture. The National
Mississippi River Museum will have 1 Full -Time member serving as the Teens Take CAARE
(Conservation Action through Advocacy, Research, and Engagement) Specialist, which will directly
engage and educate teen populations in local conservation efforts and educate teens about career
opportunities in conservation and environmentalism. This career exploration is vital for the City of
Dubuque and teens from minority communities. The City of Dubuque's staffing is predominantly
made up of white males. The City of Dubuque expects over 50% of its workforce to retire in the next
10 years, creating many openings in leadership. With seasonal positions, as of March 16, 2021, we
have a total of 74o employees. Breakdown by race and gender for those are as follows: Male = 66%,
Female = 34%; White = 92.5%, Black = 4.5%, Hispanic = 2%, Asian = 0.75, Native American =
0.25%. The municipal career exploration focus could lead to a marked change in the make-up of our
workforce in the future. Additionally, Youth with a positive adult connection had significantly higher
odds of good school performance, and lower odds of alcohol use, violence involvement, and violence
witnessing (Culyba, Alison J., et al).
The second prong of our program utilizes AmeriCorps members to engage teens during out -of -school
time and the summer through teen programs. During the summer, five Minimum -Time AmeriCorps
members will serve with the Multicultural Family Center's STEP (Summer Teen Empowerment
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Program) to provide small group mentoring to a total of 40 teens between the ages of 12-17 during
the summer. During 2 separate sessions, 20 teens will receive small group mentoring from
AmeriCorps Members 4 times per week for 4 weeks. These teens experience workforce engagement,
service projects, engagement in topics around Diversity, Equity, and Inclusion, and post -secondary
education experiences in a safe, controlled environment. These teens will develop skills and gain
resources that will help them seek future employment, giving them access to opportunities that they
would not have previously had, as well as adult mentors who will be able to guide them. Evidence is
clear that social connections are important determinants of healthy adolescent development (Ewell
Foster, Cynthia, et al). The Out -of -School teen programming is tailored to provide experiences with
positive adults that are interested in furthering teen futures. The City of Dubuque's Leisure Services
Department will host five Minimum -Time AmeriCorps members to provide small -group enrichment
to 25 teens during the summer evenings with community teens. These members expand teen night
programming to multiple times a week to ensure that youth are supported by positive adults through
meaningful engagement, while also keeping teens engaged productively rather than engaging in
unlawful behavior. These AmeriCorps members will partner with the Multicultural Family Center,
Carnegie -Stout Public Library, and other community organizations to provide active and engaging
teen programs to increase community connections. Summer teen programming will be held at the
Multicultural Family Center, our city parks, and with partner organizations along corridors where
teens are shown to be arrested and charged with crimes. Providing thoughtful programming that
engages the three pillars of the National Park and Recreation Association, conservation, health and
wellness, and social equity, is the best practice for teens to feel connected to their city parks and
provide positive outlets. Two-thirds of survey respondents agree that offering a safe space to play is a
top benefit of their park and recreation agencies' OST (Out -of -School Time) programs. Similarly, 46
percent of park and recreation professionals report that another benefit of OST program is providing a
free or affordable space that encourages healthy, physically active lifestyles through play, swimming,
exercise, and sports (National Parks and Recreation Association, 2018).
EVIDENCE BASE
Our program falls into the pre -preliminary evidence tier as a proposed evidence -informed program.
Our program has previously been implemented in a past program year as an education -based
program, we have continued to grow in our partnerships to expand the program. With this growth,
we have determined that our program would be better suited to address the community needs of teen
mental health and teen workforce development. Our program previously saw the success of the
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Multicultural Family Center's Summer Teen Empowerment Program (STEP, previously known as
YEEP), which saw 35 out of 4o at -risk teens complete a summer mentoring and workforce
development program in Summer 2019,18 of 21 at -risk teens in Summer 2020, and 35 out of 4o at -
risk teens in Summer 2021. The success of the STEP program, the lack of other teen opportunities in
Dubuque, and the increasing number of teens experiencing crisis helped our program determine that
utilizing AmeriCorps can help meet these community needs. Recently, the 2018 Iowa Youth Survey
results were published by the Iowa Department of Public Health showing that teenage youth are
struggling with mental health, suicide, and risk -taking behaviors. Additionally, our program was able
to review detailed arrest records from the Dubuque Police Department of youth ages 9 - 17, which
showed us that teens are engaging in unlawful and risk -taking behavior. Teenaged youth are an
inherently underserved population that is typically difficult to serve. Our program was unable to find a
community -based program that served teenaged youth that our partners (a mentoring organization,
a city recreation department, and a community center) would be able to replicate with fidelity. This
led our program to research best practices in teen programming from across the country and in Iowa.
Many Iowa communities of Dubuque's size do not have the capacity to serve teens through free,
community -based programming, which led us to look at best practices from the National Parks and
Recreation Association to focus on out -of -school -time programming to reduce unlawful and risk -
taking behaviors in teens by giving them options during their out -of -school time. Additionally, our
program wanted to help support teens in crisis by fostering resiliency. Research has shown that
resiliency increases when youth relate to positive adult role models, leading our program to aim to
create mentoring relationships with teenage youth.
Data from the past 3 years of the STEP program has shown that our students are feeling continually
disconnected from the community and adults in their lives. COVID-19 has played a significant part in
students feeling this way. Our program will continue to collect data on this topic as a temperature
check and to better understand the program's impact. The program will also utilize the DESSA
(Devereux Student Strengths Assessment) to assess eight different social and emotional competencies
(Self-awareness, Social awareness, Self -management, Goal -directed behavior, Relationship skills,
Personal responsibility, Decision -making, and Optimistic thinking) to identify the need for assistance
and strengths in social -emotional learning for individual students. Use of the DESSA will help
AmeriCorps members plan interventions, document students' strengths and areas of need, inform
progress monitoring and evaluate program outcomes.
Additionally, our program has shown that we are serving significant numbers of youth who are an
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underrepresented population. The program heavily supports the Multicultural Family Center, which is
the only community center in the Greater Dubuque Area that focuses on supporting families from
diverse backgrounds, races, religions, and cultures. Each year, over 6o% of youth served by the
Multicultural Family Center were students of color. In the Mentor Dubuque program, 68% of youth
served on welfare, 21% are a racial minority, 21% have an Individualized Education Plan and 7% are a
rural population. In both programs, we do have anecdotal data on students who identify as
transgender and non -binary on the gender spectrum. Our program has worked closely with key
organizations in Dubuque to bring positive role models into the lives of youth. Our program is actively
creating space for youth to be themselves, value their identities, and embrace new experiences.
NOTICE PRIORITY
The program fits with the 2022-2023 CNCS priority areas of: -Efforts to help local communities
respond to and recover from the COVID-19 pandemic; -Programs that prioritize civic engagement
and social cohesion; -Environmental stewardship and climate change including building community
and conservation and habitat preservation (Mississippi River Museum and City of Dubuque
Engineering Department). Additionally, the program does fit with several of our State of Iowa
priorities based on the ICVS State Service Plan: 1) comprehensive community strategy 2) engage
underrepresented populations and those that provide a high return on investment 3) address
disparities with minority populations 4) Governor's priority areas of Future Ready Iowa, enrichment;
and 5) actively participate in A-DRT. Additionally, one of our Host Sites- Mentor Dubuque, is certified
through the Iowa Mentoring Partnership. The program fits into the following priorities based on the
Iowa Code: Summer Youth Corps through the Multicultural Family Center STEP Program, where
students receive workforce development, service learning, high school credit, and the ability to earn a
paid stipend.
MEMBER EXPERIENCE
The member experience is a priority of our program. Development begins with the recruitment
process where the Director strategically recruits, interviews, and places members from our
community at the site that is the best fit for each member. During their year of service, members are
challenged to develop personally and professionally. Members are supported and developed at their
host site in partnership with their site supervisors. The Director takes a personal, 1-1 approach with
every member to challenge them in different ways. This can include community presentations,
mentoring other members, applying for graduate school, or leading service projects. Members also
gain important experiences through our Days of Service which are conducted in partnership with
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Dubuque's National Service Partnership (DNSP), a collaboration of area national service members
and programs. Through National Days of Service and DSNP, members learn about their community,
network with other national service members, and participate in service opportunities. Members are
provided 12 hours of orientation consisting of general information on the Corporation for National
and Community Service (CNCS), AmeriCorps, and the Iowa Commission on Volunteer Service
(ICVS). The program reviews members' rights and responsibilities, code of conduct, prohibited
activities, Drug -Free Workplace Act, grievance procedures, suspension and termination procedures,
sexual harassment, and discrimination policies. Members review and sign the Member Service
Agreement which includes the review of the National Criminal History Background Check, prohibited
activities, and grievance procedure. Members are trained on data collection, timesheets, and other
program -specific information. Additionally, members participate in 4 hours of communication
training through a low/high ropes course to provide individual and team challenges, as well as 21
hours of training, spread out over monthly meetings, focused on Diversity, Equity, and Inclusion,
ensuring that members can provide the best support to students from different cultures and
backgrounds. Members are provided intensive on -site training and orientation at their host site.
Finally, all members develop and present a reflection project during our End of Service Ceremony and
Life After AmeriCorps Training.
Organizational Capability
ORGANIZATIONAL BACKGROUND AND STAFFING
The City of Dubuque has sponsored an AmeriCorps Program since 2007. The City of Dubuque is a
Municipal Corporation governed by an elected mayor and six -member council. The city relies on its
expert personnel to plan and implement the grant and provides in -kind administration, personnel and
fiscal support. The City Council reviews the grant and budget documents each year. The AmeriCorps
Director, Heather Satterly, a 3-term AmeriCorps alum, has been the Director since 2017, in addition to
working in Iowa AmeriCorps Grant Management for 3 previous years. Sarah Berna, an AmeriCorps
Alum, is the current AmeriCorps Coordinator for the program, providing compliance monitoring and
technical assistance to Members. Sarah previously worked as a temporary coordinator for the
program's planning grant, as well as a Site Supervisor for the Summer Teen Night Program's
AmeriCorps Members, as well as an outside contractor for developing virtual curriculum for COVID-
19 Virtual Tutoring. Sarah is a certified teacher with a background in Elementary Education. Marie
Ware, Leisure Services Department Manager, oversees the activities of the AmeriCorps Director and
members. Marie has been directly and indirectly involved with grant award management for over
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twenty-five years for three cities and a non-profit agency. Nathan Kelleher serves as the Grant
Financial Analyst for the City and has worked on the AmeriCorps Program finances since 2021. Cassie
Ross, Finance Manager, & Jennifer Larson, Finance and Budget Director, have been monitoring the
AmeriCorps Finances since 2019.
COMPLIANCE AND ACCOUNTABILITY
Our program strongly believes in compliance and accountability. The program prides itself in having a
reputation as a high functioning, low risk program and has a complete plan for compliance and
accountability. The Director ensures site supervisors and host sites fully understand the prohibited
activities, non -duplication and non -displacement guidelines, and all other rules and regulations
through service agreements and training. The Director also conducts at least two site visits a year, as
well as a mid-term review to ensure rules and regulations are being followed. The Director keeps lines
of communications open between members and site supervisors to ensure compliance and
accountability. The Director monitors the activities being performed through ongoing communication
with members and site supervisors. The Director can visit any site, at any time without prior
appointment. Should a compliance issue be suspected or arise, the Director holds a meeting with all
parties involved to review guidelines and design a corrective action plan. If compliance issues continue
to be a concern the members are removed from their assigned placement until the site can ensure all
activities fall within the AmeriCorps guidelines. If compliance issues are not corrected, or re -appear,
the Director will no longer place members at the host site. Lastly, the program manages and
implements its program with limited compliance issues. Our staff takes CNCS' Criminal History
Record Check very seriously as well as the following program management policies: time sheets, in
kind documentation, position descriptions, Member Service Agreements, Host Site Agreements,
mandatory training requirements, corrective action forms, midterm and end of year evaluations,
grievance, termination of service, drug free workplace, sexual harassment, prohibited activities and
unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and update to
detect instances of risk or noncompliance. The AmeriCorps Director runs all background checks on
members. As these checks are completed, the Director completes ICVSs NSCHC Document Checklist
and attaches it to copies of all Background checks. Additionally, copies of all checks are kept in the
members electronic file, as well as in a hard copy format. The AmeriCorps Coordinator reviews all
background checks to ensure compliance. The Director and Coordinator conduct member and staff
file audits twice a year and works closely with its expert fiscal staff to ensure compliance.
CULTURE THAT VALUES LEARNING
For Official Use Only
Page 9
Narratives
As part of the City of Dubuque, our program believes in creating an equitable community of choice by
being a data -driven & outcome focused high performance government built on four pillars: Equity,
Resiliency, Sustainability and Compassion. The City of Dubuque's City Council develops and sets
goals, policy agenda top priorities and high priorities, as well as management agenda top priorities and
high priorities based on the Citys mission and vision statements. These goals and priorities set the tone
and expectations of the city governments plan for the next 2 years, driving each department and
division within the organization to collect data, measure performance, and continually strive to create
meaningful impact for its community members. All departments, including AmeriCorps, have
performance measures that connect to the Citys goals and priorities. Data is collected on a regular
basis and reported annually to the City Council and the community in the Citys annual budget review
process. During this budget review process, all departments present the last year's performance
measures and impacts to the City Council for a decision on the next year's budget and goals.
MEMBER SUPERVISION
All of our members receive two layers of supervision. First, every host site designates a site supervisor.
Each site supervisor provides daily supervision to their members and conducts biweekly, 1-1 meetings
with each of their members for clear guidance. Site supervisors also provide on -site training as
described previously and observations by the site supervisor to ensure accurate interventions. Second,
the Director serves as an added level of supervision for all members. The Director meets regularly with
each member to discuss progress and ensure member activities fall within allowable activities. The
Director has an open-door policy and members may contact via in -person meeting, email, phone, or
text at any time for any reason. Each site supervisor is trained by the Director. Training occurs before
members arrive on site and are completed in person, 1-1, as well as in recorded webinar format to
review overall program changes. The site supervisor training consists of an overview of the CNCS and
ICVS, member responsibilities, supervisor responsibilities and host site agreements, in -kind match
documentation, time sheets, data collection, prohibited activities and unallowable activities including
nonduplication and Non displacement. Site supervisors can contact the Director with
questions/concerns at any time. The AmeriCorps brand is a high priority for our program. All
members receive apparel and a photo id, both with the AmeriCorps logo. Members are required to
wear their photo id at all times during service and are required to wear their AmeriCorps logo apparel
at least once per week or more frequently if participating in a community event. All host sites are
provided an "AmeriCorps Members Serve Here" sign and display it in a prominent location.
Cost Effectiveness and Budget Adequacy
For Official Use Only
Page 10
See Budget.
Evaluation Summary or Plan
N/A
Amendment Justification
N/A
Clarification Summary
N/A
Continuation Changes
N/A
Grant Characteristics
Narratives
For Official Use Only
Page 11
Performance M easures
MSYs by Focus Area
,Eduoation:8.12
Tablet: MSYs by Focus Areas
FocusArea '.
Ed u cat ion 100%
MSYs by Objective
EK-12 Suooess:8.12
Table2: MSYs by Objectives
•• ',
K- 12 Success 100%
% of MSY NPM VS Applicant VS Not hi ANY
100%
■ Applicant:0 National:8.12 Not in ANY:O
Table3: %MSYs by NPM vs.Applicant vs. Not in ANY
NPM plicant Not in ANY
100%
Table4: No of MSY and Members by Objective
No of MSYs No of Members
K- 12 Success 8.12 16
Primary Focus Area:
Primary Intervention:
Secondary Focus Area:
Secondary Intervention:
Education
Out- of- School Time
For Official Use Only
Page 12
Performance Measure:
Focus Education
Area:
Problem Statement:
Teen Out -of -School Time Engagement
No of g 12
Objective: K- 12 Success M Sys:
No of 16
Members:
As an underserved population in Dubuque, teenaged youth are experiencing mental health and social -
emotional crisis and are more likely to participate in risk- taking behaviors during the summer and out- of -
school time when not engaged in structured programming.
Selected Interventions:
Out- of- School Time
Describe Interventions:
The City of Dubuque Creating Opportunities AmeriCorps Program will have 3FT AmeriCorps members
supporting one on one mentoring for at- risk teenage youth in the Hillcrest Family Services Mentor Dubuque
program AmeriCorps members will recruit and support positive mentoring relationships with teenage youth and
adult mentors who will meet for at least 1 hour a week for 40 weeks to improve the teen's social- emotional
skills. The Program will have 5 FT year long and 10 MT summer AmeriCorps members supporting teen
programming for at- risk teenage youth. AmeriCorps members will recruit and support teen participation in
Teen Empowerment programming for 1 hour a week for 40 weeks or at least 40 hours of Teen Empowerment
Programs to increase social- emotional skills.
AmeriCorps Members will complete the Devereux Student Strengths Assessment- High School Edition
(DESSA- HSE), an adult- rating screening tool to assist AmeriCorps members to identify what Social -
Emotional Competencies (Self- awareness, Social awareness, Self- management, Goal- directed behavior,
Relationship skills, Personal responsibility, Decision- making, Optimistic thinking) that a teen is strong, typical
or needs further assistance with. The DESSA- HSE is a five- point Likert- tyle scale assessment that
provides an overall Social- Emotional Composite score and a subscore for each of the eight social- emotional
competencies.
A nationally representative sample of 2,500 children from across the United States (LeBuffe et al., 2009).
Ratings were provided by teachers, out- of- school time staff and parents/guardians, 227 raters from across
the United States (Nickerson & Fishman, 2009). Internal consistency coefficients were estimated for the
Social- Emotional composite as well as the eight subscales; they were estimated separately for parent and
teacher raters. Coeff
ED1A Output:
ED1A: Number of individuals served
Target: 60 Individuals
M easu red By: Tracking System
Described Instrument: AmeriCorps Members will record the names of teenage youth and the number of
hours spent participating in Teen Empowerment and Mentoring Programs. The
AmeriCorps members will complete the 3- 5 minute, online 45 question DESSA-
HSE in the first week of meeting and observing the teens participating in the
program. Upon completion of at least 20 hours of the program, AmeriCorps
For Official Use Only
Page 13
Performance Measure: Teen Out -of -School Time Engagement
Problem Statement:
S0g0e4ftntqIYM#tRRh%
Described Instrument: Members will complete a 2nd DESSA- HSE for the teen to assist in informing
program instruction and student progress. Students will be considered as served
upon the completion of the 40 hours of the program.
ED27C Outcome:
ED27C: Number of students with improved academic engagement or social- emotional skills
Target: 48 Students
Measured By: Observation Tool
Described Instrument: Names of teenage youth who participated in Teen Empowerment or Mentoring
programs for 1 hour a week for 40 weeks or for at least 40 hours of programs will
be recorded. At the completion of 40 hours of the program, the AmeriCorps
Member will complete a 3rd DESSA- HSE of the teen. The overall Social -
Emotional Composite Score and the eight subscores will be compared across all 3
completed assessments. DESSA- HSE cores fall into the following categories:
"Needs further assistance, Typical, and Strength". Teens will be considered as
having improved if at least one or more subscores moved from "Needs further
assistance" to "Typical" or from "Typical" to "Strength" over the course of the
three completed DESSA- HSE.
For Official Use Only
Page 14
Program Information
AmeriCorps Funding Priorities
*Check any priority area(s) that apply to the proposed program. In order to COVID- 19 Recovery,
receive priority consideration, applicants must demonstrate that the priority Educational
area is a significant part of the program focus, high quality program design, and opportunity/economic mobility,
outcomes. Civic engagement/social
cohesion., Environmental
stewardship and climate
change
Grant Characteristics
*Check any characteristics that are a significant part of the proposed program
Geographic Focus- Urban
For Official Use Only
Page 15
Demographics
Other Revenue Funds
Number of volunteers generated by AmeriCorps members
Percent of disadvantaged youth enrolled
46000
100
For Official Use Only
Page 16
Required Documents
Document Name Status
Evaluation Not Applicable
Federally Approved Indirect Cost Agreement Sent
Labor Union Concurrence Not Applicable
Other Documents Not Applicable
For Official Use Only
Page 17
Logic Model
Problem
Inputs
Activities
Outputs
Short -Term
Outcomes
Mid -Term Outcomes
Long -Term
Outcomes
The community
Resources that are
The core activities
Direct products from
Changes in
Changes in behavior
Changes in
problem that the
necessary to deliver
that define the
program activities.
knowledge, skills,
or action.
condition or status
program activities
the program
intervention or
attitudes and
Depending on
in life. Depending on
(interventions) are
activities
program model that
opinions. These
program design,
program design,
designed to address.
(interventions),
members will
outcomes, if
these outcomes may
these outcomes may
including the
implement or
applicable to the
or may not be
or may not be
number of
deliver, including
program design, will
measurable during
measurable during
locations/sites and
duration, dosage
almost always be
the grant year.
the grant year.
number/type of
and target
measurable during
Some programs,
AmeriCorps
population.
the grant year.
such as
members.
environmental or
capacity -building
programs, may
measure changes in
condition over a
period as short as
one year.
Dubuque
Year -Long Program
1 on i or small
6o at risk teens will
48 at risk youth will
Youth are connected
Youth will improve
Community Middle
(Sept - August)
group mentoring for
start the Teen
improve in at least
to a caring adult
in their social-
& High School
3 FT at Hillcrest
at least once a week
Empowerment and
one social -emotional
mentor for a year.
emotional skills.
students do not have
Family Services
for 40 weeks or a
Mentoring
skill as determined
access to out -of-
Mentor Dubuque
total of 4o hours.
Programs.
by the DESSA-HSE.
Youth will increase
Youth will become
school time
3 FT at City of
in their social-
more resilient.
opportunities.
Dubuque/Multicult
emotional skills.
ural Family Center
Teen Programs
Summer Program
(June - August)
5 MT AmeriCorps
Members at
Multicultural
Family Center STEP
Program
5 MT AmeriCorps
Members at Leisure
Services Teen Night
Program
Page 18
7/12/22, 3:04 PM
Budget Narrative for 22AC244203
Budget Narrative: City of Dubuque AmeriCorps Program: Creating Opportunities for
DUBUQUE, THE CITY OF (INC)
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title -Qty -Annual Salary -% Time
CNCS Share
Grantee Shareii
Total Amount
AmeriCorps Coordinator: - 1 person(s) at 60319 each x 39.99 % usageL
24,122
0
I di
24,122
Community Impact Administrative Assistant: - 1 person(s) at 46067 each x
10,849
0
10,849
23.55 % usage
Category Totals
34,971
0
34,971
B. Personnel Fringe Benefits
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
AmeriCorps Coordinator Fringe Benefits: AmeriCorps Coordinator @ 39.99%
of City -sponsored benefits package (FICA 1845 + IPERS 2277 + HEALTH
0
9,357
9,357
5213 + LIFE 22 = 9357)
Community Impact Administrative Assistant Fringe Benefits: Community
Impact Administrative Assistant @ 23.55% of City -sponsored benefits
4,935
0
4,935
package (FICA 830 + IPERS 1024 + HEALTH 3068 + LIFE 13 = 4935)
Category Totals
4,935
9,357
14,292
C. Travel
Staff Travel
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Travel to CNCS-Sponsored Meetings: N/A
0
0
0
AmeriCorps Staff Travel: Program Staff Travel (Mileage for site supervision
for site visits, midterm reviews, and service projects, x 1500 miles per year x
1,370
0
1,370
.58 per mile (City of Dubuque mileage reimbursement rate) =$870 + parking
fees ($500))
ICVS (Program Staff travel to ICVS sponsored meeting): 2 Trips to Des
Moines @ 450 miles each=900 miles x .58 per mile (City of Dubuque
1,722
0
1,722
reimbursement rate) _ $522; $50 per day diem x 3 days*2staff= $300; $450
for 3 night in hotel*2 staff =$900; total $1,722
Category Totals
3,092
0
3,092
Member Travel
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Category Totals
0
0
0
https:Heg rants.cns.gov/espan/main/report.jsp?sid= 1 F nz7AJ WXg g YxC B3Yq I KXSYI Bg nlyl A74WaG_gvn2M 5R F U BdXbH )d1025493594! 1657654739542&scope= ... 1 /5
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D. Equipment
Budget Narrative for 22AC244203
Item/Purpose -Qty -Unit Cost
CNCS Share
Grantee Share JFTotal
Amount
Category Totals
0
0 IF
0-
E. Supplies
Item -Calculation
CNCS Share
LGrantee Share
Total Amount
Member gear w/AmeriCorps logo: Uniform shirts & badges, 16 x approx.
480
0
480
$30= $480; all w ith AmeriCorps logo
Office supplies: Paper, ink, toner, pens, pencils, post -it notes; $20 per month
0
240
240
x 12= $240)
AmeriCorps Program Promotional Materials: Professional print job of program
500
0
500
recruitment fliers/trifolds/materials @ $125/job for 4 jobs = $500
Member Training & Recognition Supplies:: Orientation, AC Week, Life after
AmeriCorps, End Of Service Ceremony (Portfolios, handbooks, printed
640
0
640
materials, certificates, pins lunch for trainings over 6 hours and other
training/recognition supplies as needed. $40/member =640)
Category Totals
1,620
240
1,860
F. Contractual and Consultant Services
Purpose -Calculation -Daily Rate J1
CNCS Share
J
Grantee Share
Total Amount
Category Totals
0
0F
0
G. Training
Staff Training
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
AmeriCorps Program staff training:: AmeriCorps Program staff attendance at
conferences required by the program sponsor that benefit program: 8
0
1,000
1,000
trainings x $75 registration, $50 per day diem x 8 = 1000- Daily Rate of 125-
Daily Rate of 125
Category Totals
0
1,000
1,000
Member Training
Purpose -Calculation -Daily Rate I
CNCS Share
Grantee Share
Total Amount
Member Development: 4 Mounds Team Building/communication training; 1
0
600
600
trainings per year at $600- Daily Rate of 600
low a AmeriCorps Program Director Council Leadership& Member Training:
low a recommended amount of $50/16 Adult members = $800 (Registration
800
0
800
fees, material fees, meal & travel reimbursement as necessary)- Daily Rate
of 50
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7/12/22, 3:04 PM
Budget Narrative for 22AC244203
Category Totals11 800 600 1,400
H. Evaluation
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
DESSA Student Assessment: Aperture System: DESSA Student Portal 125
1,125
0
1,125
licenses @ $9 each = 1125- Daily Rate of 9
Cate gory Totals
1,125
0
1,125
(.Other Program Operating Costs
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Background Checks: 16 x $54 each = 1188. Includes FBI, state of residence
and state of service checks for 16 members There is no expected turn -over
864
0
864
for program staff.
Member Timekeeping System: Member Timekeeping System ($34 x 16
544
0
544
members=$544)
Site Liability Insurance: FLAT RATE @ $500
E0 1�
500
500
AmeriCorps Coordinator Cell Phone: AmeriCorps Coordinator Cell Phone
monthly fee: cell phone/(pad combo $60 x 12= $720 (negotiated rate per
0
720
720
sponsor); For AmeriCorps Program/Staff use only.
State Support & Monitoring Fee: S1 Fed Share + S2 Fed Share ($47951+
$142703) = Total ($190654) * 0.02= $3813
3,813
0
3,813
Category Totals
5,22111
1,220
6,441
Section Totals
51,764
12,417
64,181
PERCENTAGE
81%
19% ii
Section II. Member Costs
A. Living Allowance
Item -# Mbrs w / Allow -Allow ance Rate -# Mbrs w /o Allow
LCNCS Sharej
Grantee Share
Total Amount
Full Time (1700 hrs): 6 Member(s) at a rate of 21250 each
Members W/O allowance 0
72,500
55,000
127,500
Three Quarter Time (1200 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
1-Year Half Time (900 hours): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
2-Year Half Time (1st Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
2-Year Half Time (2nd Year): Member(s) at a rate of each
0
0
0
Members W/O allowance
Reduced Half Time (675 hrs): 0 Member(s) at a rate of 0 each
0
0
0
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7/12/22, 3:04 PM
Budget Narrative for 22AC244203
Members W/O allowance 0
Quarter Time (450 hrs): Member(s) at a rate of each
0
0
0
Members W/O allowance
Minimum Time (300 hrs): 10 Member(s) at a rate of 3750 each
23,500
14,000
37,500
Members W/O allowance 0
Abbreviated Time (100 hrs): 0 Member(s) at a rate of 0 each
0
0
0
Members W/O allowance 0
Category Totals
96,000
1[
69,000
165,000
B. Member Support Costs
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
FICA for Members: 165000*.0765= $12623
12,623
0
12,623
Worker's Compensation: living allowance total (165000) x City of Dubuque
5,280
0
5,280
Workers Comp Rate (.032) = 5280
Health Care: 12 months of health insurance for 6 FT member at
28,800
0
28,800
$400/MEMBER*12 MO = 28800
Member Assistance Plan: ASC MAP Rate of $10/member @ 16 members =
0
160
160
$160
Category Totals
46,703
160
46,863
Section Totals
142,703
69,160di
211,863
PERCENTAGE
1 67%
33%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Corporation Fixed Amount:
0
0
0
Commission Fixed Amount:
0
0
0
Category Totals
0 IL
0
0
B. Federally Approved Indirect Cost Rate
Calculation -Cost Type -Rate -Rate Claimed -Cost Basis
CNCS Share
Grantee Share
Total Amount
Fixed: Total Direct Costs: CNCS: $51,764 + $142,703= $194,467*5.26%=
$10,229 allowable Grantee: $64,181 +$211,863=$275,864
*40.07%=$110,539 - $10,229= $100,310 allow ablew ith a rate of 40.07 and a
10,229
99,105
109,334
rate claimed of 40.07
Category Totals
10,22911
99,105
109,334
Section Totals
10,229
99,105
109,334
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7/12/22, 3:04 PM
Budget Narrative for 22AC244203
PERCENTAGE 9% 91%
Budget Totals
204,696
180,682
385,378
PERCENTAGE[=53%
47%
Required Mat�ch]=�
30%
Total MSYs
8.12
Cost/MSY�=5,209
Source of Funds
--7[Section
Match Description
Amount
Classification
Source
Source of Funds
Hillcrest Family Services (Secured)
33,000
Cash
Private
City of Dubuque (Secured)
147,682
Cash
State/Local
Total Source of Funds
180,682
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RPT_BGT_424
July 12, 2022 4:04 PM
City of Dubuque AmeriCorps Program:
Creating Opportunities
DUBUQUE, THE CITY OF (INC)
Application ID: 22AC244203
Budget Dates:
Total Amt
CNCS Share Grantee Share
Section I. Program Operating Costs
A. Personnel Expenses
34,971
34,971
0
B. Personnel Fringe Benefits
14,292
4,935
9,357
C. Travel
Staff Travel
3,092
3,092
0
Travel to CNCS-Sponsored Meetings
0
0
0
Member Travel
Total $3,092
$3,092
$0
D. Equipment
E. Supplies
1,860
1,620
240
F. Contractual and Consultant Services
G. Training
Staff Training
1,000
0
1,000
Member Training
1,400
800
600
Total $2,400
$800
$1,600
H. Evaluation
1,125
1,125
0
I. Other Program Operating Costs
6,441
5,221
1,220
Section I. Subtotal
$64,181
$51,764
$12,417
0
Section I Percentage
81%
19%
Section II. Member Costs
A. Living Allowance
Full Time (1700 hrs)
127,500
72,500
55,000
1-Year Half Time (900 hours)
0
0
0
Reduced Half Time (675 hrs)
0
0
0
Quarter Time (450 hrs)
0
0
0
Minimum Time (300 hrs)
37,500
23,500
14,000
2-Year Half Time (2nd Year)
0
0
0
2-Year Half Time (1st Year)
0
0
0
Three Quarter Time (1200 hours)
0
0
0
Abbreviated Time (100 hrs)
0
0
0
Total $165,000
$96,000
$69,000
B. Member Support Costs
160
0
160
FICA for Members
12,623
12,623
0
Worker's Compensation
5,280
5,280
0
Health Care
28,800
28,800
0
Total $46,863
$46,703
$160
Section II. Subtotal
$211,863
$142,703
$69,160
Section II. Percentages
67%
33%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount
0
0
0
Commission Fixed Amount
0
0
0
Total $0
$0
$0
B. Federally Approved Indirect Cost Rate
109,334
10,229
99,105
Section III. Subtotal
$109,334
$10,229
$99,105
Section III Percentage
9%
91%
Section I+Ill. Funding Percentages
36%
64%
Budget Totals
$385,378
$204,696
$180,682
Budget Total Percentage
53%
47%
Required Match
30%
Form 424A
Modified SF-424A (4/88 and 12/97)
Page 1
July 12, 2022 4:04 PM
RPT_BGT_424
City of Dubuque AmeriCorps Program: Creating Opportunities
DUBUQUE, THE CITY OF (INC)
# of years Receiving CNCS Funds
Total MSYs
Cost/MSY
Total Amt
Budget Totals $0
Budget Total Percentage
Required Match
# of years Receiving CNCS Funds
Total MSYs
Form 424A
5
8.12
$25,209
CNCS Share
$0
0%
30%
5
8.12
Grantee Share
$0
0%
Modified SF-424A (4/88 and 12/97)
Page 2
22-AF-05 DBQ Creating Opportunities
AmeriCorps agreement
Final Audit Report 2022-08-24
Created:2022-08-24
By:Jamie Nagel (Jamie.Nagel@VolunteerIowa.org)
Status:Signed
Transaction ID:CBJCHBCAABAAO7HtLoSiYFEjjjnLOkOKCYfYTMEAnVPd
"22-AF-05 DBQ Creating Opportunities AmeriCorps agreement"
History
Document created by Jamie Nagel (Jamie.Nagel@VolunteerIowa.org)
2022-08-24 - 3:59:24 AM GMT
Document emailed to Heather Satterly (hsatterl@cityofdubuque.org) for filling
2022-08-24 - 4:18:38 AM GMT
Email viewed by Heather Satterly (hsatterl@cityofdubuque.org)
2022-08-24 - 1:18:01 PM GMT
Form filled by Heather Satterly (hsatterl@cityofdubuque.org)
Form filling Date: 2022-08-24 - 1:19:56 PM GMT - Time Source: server
Document emailed to Michael Van Milligen (ctymgr@cityofdubuque.org) for signature
2022-08-24 - 1:19:57 PM GMT
Email viewed by Michael Van Milligen (ctymgr@cityofdubuque.org)
2022-08-24 - 1:31:17 PM GMT
Document e-signed by Michael Van Milligen (ctymgr@cityofdubuque.org)
Signature Date: 2022-08-24 - 1:32:26 PM GMT - Time Source: server
Document emailed to Adam Lounsbury (adam.lounsbury@volunteeriowa.org) for signature
2022-08-24 - 1:32:28 PM GMT
Email viewed by Adam Lounsbury (adam.lounsbury@volunteeriowa.org)
2022-08-24 - 5:51:23 PM GMT
Document e-signed by Adam Lounsbury (adam.lounsbury@volunteeriowa.org)
Signature Date: 2022-08-24 - 5:51:50 PM GMT - Time Source: server
Agreement completed.
2022-08-24 - 5:51:50 PM GMT