Comiskey Park— Phase 1 Redevelopment Project: Resolution Setting a Public Hearing on the Approval of the Project Schedule Enhancement Payment and the Award of the Public Improvement Contract on the Project_InitiateCity of Dubuque
City Council Meeting
Copyrighted
August 15, 2022
Items to be set for Public Hearing #
01.
ITEM TITLE: Comiskey Park— Phase 1 Redevelopment Project: Resolution Setting a
Public Hearing on the Approval of the Project Schedule Enhancement
Payment and the Award of the Public Improvement Contract on the
Project
SUMMARY: City Manager recommending City Council adopt the resolution setting a
public hearing forAugust 22, 2022, to approve the Project Schedule
Enhancement Payment in the amount of $20,000.00 and to award the
public improvement contract for the Comiskey Park — Phase I
Redevelopment Project to Portzen Construction Inc., of Dubuque, IA, in
the amount of $1,932,750.00.
RESOLUTION Setting a public hearing on the award of a contract to
Portzen Construction Inc. for the Re -I magine Comiskey Park Master
Plan Phase One Redevelopment Project and approval of the project
schedule enhancement payment
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for August
DISPOSITION: 22, 2022Suggested Disposition:
ATTACHMENTS:
Description Type
Comiskey Park — Phase 1 Redevelopment Project:
Resolution Setting a Public Hearing on the Approval of
the Project Schedule Enhancement Payment and the City Manager Memo
Award of the Public Improvement Contract on the
Project-MVM Memo
Staff memo Staff Memo
Resolution Resolutions
Public Hearing Notice Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Comiskey Park — Phase 1 Redevelopment Project:
Resolution Setting a Public Hearing on the Approval of the Project
Schedule Enhancement Payment and the Award of the Public
Improvement Contract on the Project
DATE: August 11, 2022
Leisure Services Manager Marie Ware is recommending City Council adopt the
resolution setting a public hearing for August 22, 2022, to approve the Project Schedule
Enhancement Payment in the amount of $20,000.00 and to award the public
improvement contract for the Comiskey Park — Phase I Redevelopment Project to
Portzen Construction Inc., of Dubuque, IA, in the amount of $1,932,750.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
THE CITY OF
DUITB El
Masterpiece on the Mississippi
TO: Michael C. Van Milligen - City Manager
FROM: Marie L. Ware — Leisure Services Manager
Dubuque
All -America City
2007-2012.2013
2017*2019
SUBJECT: Comiskey Park — Phase 1 Redevelopment Project:
Resolution Setting a Public Hearing on the Approval of the Project
Schedule Enhancement Payment and the Award of the Public
Improvement Contract on the Project
DATE: August 10, 2022
INTRODUCTION
The purpose of this memorandum is to recommend adoption of the attached resolution
setting a public hearing to approve the award of the Public Improvement Construction
Contract for the Comiskey Park — Phase 1 Redevelopment Project and the Project
Schedule Enhancement Payment for the Project and to provide the City Council with
information related to the Project.
BACKGROUND
The 3.74-acre Comiskey Park serves the Washington and North End Neighborhoods
and also serves as a community park. The current Comiskey Park has a playground
(circa 1994) with some older pieces, tennis court (circa 2005), softball diamond with
skinned infield, 18-stall parking lot, small skate park (circa 2005), basketball court
(2005), community center (2002) and open space used for soccer, rugby, and
community events. Existing amenities are aged and do not meet current recreation
demands.
The City of Dubuque purchased an adjacent 1.95-acre parcel for the Bee Branch
Project which expanded Comiskey Park. Comiskey Park is now 5.69 acres. The
expansion will increase recreation access, enhance quality of life and improve health
outcomes for the City's lower income neighborhoods.
The City of Dubuque was awarded a $508,000 Land and Water Conservation Fund
Outdoor Recreation Legacy Partnership Program grant to expand outdoor recreational
opportunities. The City also was awarded a $100,000 Wellmark Large Match grant for the
splash pad and basketball courts and a $25,000 America In Bloom/CN EcoConnexions
From the Ground Up grants for trees, native forbes and grass seed, shrubs and flowers.
Page 1 of 4
The goal from day one of the Comiskey Park Project was to make the planning effort for
development of Comiskey Park an engaging process for the neighbors and citizens of
our community. The input received in the engagement process was to go directly into
the design and elements of renovations for Comiskey Park. It was to become a plan of
the people that were involved in the engagement processes.
Saiki Design was selected to assist with the community -engagement process.
Subcontractor Urban Assets brought on -the -ground experience of engagement and
equity work. Michael Ford of BrandNu Design added another dimension of engagement.
He is known as the Hip Hop Architect and has used music and other forms of expression
to really change up engagement and attract persons who typically are not engaged in
community outreach. The engagement and planning process was branded Re -Imagine
Comiskey Park. The input and engagement had many methods to gain the feedback
from a representative cross-section of our community with particular emphasis on
neighbors, park patrons, businesses, and organizations.
The community engagement process for Re -Imagine Comiskey Park had some very clear
priorities coming from residents and partners. They desired a splash pad, more
opportunities for basketball and a new playground. Those wishes and dreams and more
will come true with the Re -Imagine Comiskey Park Phase 1 Redevelopment Project.
DISCUSSION
Saiki Design of Madison, WI, along with IIW Engineers, Architects, Surveyors P.C. of
Dubuque, IA (IIW), was also contracted to develop the bid documents for the Phase 1
Project. Due to the grant funding from the National Park Service and the United States
Department of Housing and Urban Development Community Block Grant, environmental
and historical assessments and archeological as well as flood plain documentation had
to be developed, reviewed, and approved. Many approvals and permits were needed
from the Iowa Department of Natural Resources, US Army Corps of Engineers, SHPO,
and Housing and Urban Development. All processes and approvals have been cleared
so the bidding process may now begin.
The Phase 1 Project includes a new playground, splash pad and a basketball court,
walkway additions, seating walls, park amenities like litter receptacles, bike racks, picnic
tables, etc., one small and one larger shade picnic shelters, trees, landscaping,
bioswale, native seeding, and other improvements.
The Project also includes a Project Schedule Enhancement Payment incentive. The
maximum amount of the incentive is $20,000. To qualify to receive the On -Time Finish
Incentive Payment, the Contractor must meet all functional and safety related contract
performance requirements in accordance with the Contract Documents, and specifically
shall have met the definition of Substantial Completion as defined in the City of Dubuque
Supplemental Specifications for this Project.
Page 2 of 4
BID RESULTS
The City received sealed bids on August 10, 2022, for the Comiskey Park — Phase 1
Redevelopment Project. Portzen Construction Inc. of Dubuque, IA submitted the low bid in
the amount of $1,932,750.00. The project was also bid with four alternates, they are
included in the recommended contract award amount and shown in the table of the
Budget Impact section below. The four bid alternates have a total value of $117,750. A
summary of the base bid proposals received by the City is as follows:
Contractor Name
Total Bid
Portzen Construction Inc.
$1,815,000.00
Tricon Construction Inc.
$2,055,000.00
RECOMMENDATION
I recommend that a public hearing be set for August 22nd to approve the Project Schedule
Enhancement Payment in the amount of $20,000.00 that shall be applied to this Project
if the Contractor completes the required work by the Project's Substantial Completion
date of May 11, 2023 and to award a public improvement contract for the Comiskey Park
— Phase I Redevelopment Project to Portzen Construction Inc. of Dubuque, IA, in the
amount of $1,932,750.00.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
PROJECT COSTS
BID ESTIMATE
AWARD
Construction Hard Costs
Construction Contract — Base Bid
$1,541,300
$1,815,000
Contingency (15%)
$231,195
$0.00
Contingency (10%)
$181,500
Schedule Enhancement Payment
$20,000
Total - Bid Project Cost
$1,772,495
$2,016,500
Alternates
1-Park sign
$25,900
$29,000
2- Court lighting
$30,400
$41,500
3- Stacked seating at basketball court
$43,000
$18,500
- Painting of basketball court
$13,000
$28,750
Contingency (15%) — (10%)
$16,825
$11,775
Total - Alternates Project Cost
$129,125
$129,525
Project Soft Costs
Page 3 of 4
Engagement, Design, Engineering,
Inspection, Project Management
$310,000
$310,000
TOTAL PROJECT COST
$2,211,620
$2,456,025
The funding summary for the Comiskey Park — Phase 1 Redevelopment Project is as
follows:
CIP
Funding Source
Amount
360-1105
Comiskey Landscaping
$100,000
350-1129
NE Trail Lighting
$31,227
260-1544
Comiskey Improvements
$30,497
350-1578
Replace Comiskey Park Amenities
$133,000
260-1578
Replace Comiskey Park Amenities
$94,816
350-1578
Replace Comiskey Park Amenities
$496,000
340-1654
Bee Branch Comiskey Connection
$310,000
102-2292
Comiskey Playground Amenities
$669,887
360-2739
Comiskey Park Sidewalk Lighting
$100,000
260-2825
Re -Imagine Comiskey Park
$87,700
260-2891
CDBG Low Mod Park Development
$298,709
100-1560
Valentine Park Improvements
$3,959
100-1588
Plan Hwy 20 Roses
$6,379
100-2710
GRC Exterior Decorative Concrete
$7,586
100-1055
Park Retaining Walls
$39,576
100-1158
Renovate Park Water Systems
$46,689
Total Available Project Funding
$2,456,025
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution setting a public
hearing for August 22nd to approve the Project Schedule Enhancement Payment in the
amount of $20,000.00 and to award the public improvement contract for the Comiskey
Park — Phase I Redevelopment Project to Portzen Construction Inc., of Dubuque, IA, in
the amount of $1,932,750.00.
Attachments
cc: Jenny Larson, Director of Finance & Budget
Gus Psihoyos, City Engineer
Stephen Fehsal, Parks Division Manager
Steve Sampson Brown, Project Manager
Page 4 of 4
Preoared by Marie L. Ware Leisure Services Manager, 2200 Bunker Hill Road Dubuque IA 52001 (563) 589 4263
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13' St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 279-22
COMISKEY PARK — PHASE 1 REDEVELOPMENT PROJECT
SETTING A PUBLIC HEARING ON THE AWARD OF A CONTRACT TO PORTZEN
CONSTRUCTION INC. FOR THE RE -IMAGINE COMISKEY PARK MASTER PLAN
PHASE ONE REDEVELOPMENT PROJECT AND APPROVAL OF THE PROJECT
SCHEDULE ENHANCEMENT PAYMENT
WHEREAS, Comiskey Park is a popular community park and was identified by
the City of Dubuque City Council as a priority for redevelopment; and
WHEREAS, the public engaged to provide their dreams and ideas in the Re -
Imagine Comiskey process that resulted in a Re -Imagine Comiskey Park Master Plan and
Phase One Redevelopment Project (the Project); and
WHEREAS, the city and grant funding now allows the Project to move forward and
make those dreams come true; and
WHEREAS, the residents of the City of Dubuque will benefit from the renovated
park opening as soon as possible; and
WHEREAS, sealed proposals have been submitted by contractors for the Project
pursuant to Resolution No. 252-22 and Notice to Bidders published on the City of
Dubuque, Iowa website and plan room service with statewide circulation on the 20th day
of July 2022; and
WHEREAS, said sealed proposals were opened and read on the loth day of
August 2022 and it has been determined that Portzen Construction Inc. of Dubuque, IA
submitted the low bid in the amount of $1,932,750.00 and is the lowest responsive,
responsible bidder for the Project; and
WHEREAS, the proposed Project Schedule Enhancement Payment for the
Project provides for an On -Time Finish Incentive Payment of Twenty Thousand Dollars
($20,000) which shall be applied to the Project if the Contractor completes the required
work by the Project's Substantial Completion date of May 11, 2023. To qualify to receive
the On -Time Finish Incentive Payment, the Contractor must meet all functional and
safety related contract performance requirements in accordance with the Contract
Documents, and specifically shall have met the definition of Substantial Completion as
defined in Section 1050, paragraph 1.14 of the City of Dubuque Supplemental
Specifications for this Project. Accordingly, to qualify for the On -Time Finish Incentive
Payment, the Contractor must have requested and completed the punchlist/joint
inspection for the Project, after the inspection is completed, and the Engineer/Architect
must have determined that the requirements of Substantial Completion have been
satisfied in order for On Time Finish Incentive Payment to be issued. For each calendar
day the Project is not Substantially Complete after May 11, 2023, Two Thousand Dollars
($2,000) per day will be deducted from the On -Time Finish Incentive Payment. For
example, if the Project is deemed Substantially Complete on May 15th, ($2,000 x 4 days
_-$8,000) the On -Time Finish Incentive Payment would be Twelve Thousand Dollars
($12,000).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Portzen Construction Inc. has submitted the low bid for the Project in the amount
of $1,932,750.00 and has been deemed a responsive and responsible contractor
and a Public Improvement Construction Contract is hereby recommended to be
awarded to Portzen Construction for the Comiskey Park — Phase I
Redevelopment Project.
2. Is if further recommended that the proposed Project Schedule Enhancement
Payment for the Project be approved.
3. A public hearing will be held on the 22nd day of August 2022, at 4:00 p.m. in
Grand River Center, Room 4, 500 Bell Street, Dubuque, Iowa, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the Project
Schedule Enhancement Payment and award of contract for the Project.
4. The City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa. At the hearing, any interested person may
appear and file objections to the Project Schedule Enhancement Payment and
award of a contract for the Project.
Passed, approved, and adopted this 15th day of August 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the 22nd day of August, 2022, at 4:00 p.m., in the Grand River Center, Room
4, 500 Bell Street, Dubuque, Iowa, at which meeting the City Council proposes to approve
the Project Schedule Enhancement Payment in the amount of $20,000.00 that will be
applied to Comiskey Park — Phase 1 Redevelopment Project if the Contractor completes
the required work by the Project's Substantial Completion date of May 11, 2023 and to
award a public improvement contract for the Comiskey Park — Phase I Redevelopment
Project to Portzen Construction Inc. of Dubuque, IA, in the amount of $1,932,750.00.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official agenda will be posted the
Friday before the meeting and will contain public input options. The City Council agenda
can be accessed at https://citvofdubugue.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100, ctyclerk _cityofdubugue.org.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, IA 52001, before said time of public hearing. At said
time and place of public hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision, hearing, or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
ctyclerk _cityofdubugue.orc as soon as feasible. Deaf or hard -of -hearing individuals can
use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 15th day of August 2022.
Adrienne N. Breitfelder, City Clerk