Carnegie-Stout Library— Roofs 1 & 2 Restoration Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 03.
Copyrighted
September 6, 2022
ITEM TITLE: Carnegie -Stout Library— Roofs 1 & 2 Restoration Project Public Hearing
SUMMARY: Proof of publication on notice of public hearing to consider City Council
adoption of a resolution approving the plans, specifications, form of
contract, and estimated cost for the Carnegie -Stout Library Roofs 1 & 2
Restoration Project, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Carnegie -Stout Roofs 1 & 2 Restoration Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Carnegie -Stout Library — Roofs 1 & 2 Restoration City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Library — Roofs 1 & 2 Restoration Project
Public Hearing
CIP 350-1187/3649900003
DATE: August 31, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Project Manager Steve Sampson Brown and Library Director Nick Rossman are
recommending City Council adopt a resolution approving the plans, specifications, form
of contract, and estimated cost of $130,500.00 for the Carnegie -Stout Library Roofs 1 &
2 Restoration Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Nick Rossman, Library Director
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen - City Manager
FROM: Steve Sampson Brown - Project Manager
Nick Rossman — Library Director
DATE: August 31, 2022
SUBJECT: Carnegie -Stout Library — Roofs 1 & 2 Restoration Project
Public Hearing
CIP 350-1187/3649900003
Dubuque
AA•Anenca City
,n..
2007-2012
2013.2017
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Carnegie -Stout Library
Roofs 1 & 2 Restoration Project.
BACKGROUND
The current roofs 1 & 2 on the central and east side of the building are 19 years old and
currently showing signs of noticeable deterioration. In 2020 diagnostic testing and analysis
was completed on both sections of the roof to determine the remaining service life. The
results of the analysis indicated there were a few areas where the roof membrane was
leaking, and the insulation board was wet from water. A maintenance repair project was
completed to address the active leak areas to avoid any potential damage inside the
building. The east roof was replaced in 2010 as part of the previous library major renovation
project and remains under warranty and is in good condition.
DISCUSSION
The 2020 analysis also recommended installing a new monolithic urethane liquid applied
fully reinforced restoration of not less than 80mils with a 20-year warranty. In order to
ensure the long-term viability of the building and to eliminate the potential for water damage
the Engineering Department is recommending proceeding with this restoration project.
As part of the competitive bidding process the specifications use Tremco Roofing Inc.'s
AlphaGradeT' Restoration System as the basis of design. Prospective bidders will list the
quantity of materials they will need to complete the work, which the City will subsequently
direct purchase these goods and turn them over to the contractor off of a cooperative
purchasing contract from AEPA — the Association of Educational Purchasing Agencies.
Using the cooperative purchasing contract is estimated to save the project 10%-15% on the
price of materials. The estimated cost of the goods to be purchased for this project is
$79,000. Bidders will also directly list on their bid form along with the quantities to be used
Page 1 of 2
on the project, the cost of labor and installation. The combined total cost of labor and
installation plus calculating the unit price cost of materials will be used to establish the low
bidder for the project. If a bidder prefers not to use the AlphaGradeT" Restoration System
they may submit a substitution request for approval to use an alternative, equivalent product
as is regularly done on all types of public improvement projects.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
August 15, 2022
Publish Notice to Bidders, Advertise for Bids
August 19, 2022
Publish Public Hearing Notice on Plans & Specifications
August 19, 2022
Public Hearing on Plans & Specifications
September 6, 2022
Receipt of Bid Proposals (Bid -Letting)
September 8, 2022
Award Construction Contract
September 19, 2022
Final Project Completion Date
December 23, 2022
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Carnegie -Stout Library Roofs 1 & 2 Restoration Project.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
Description
Estimate
Construction Contract — Installation & Labor
$130,500
Construction Contract — Materials
$79,000
Contingency (5%)
$10,475
Total Project Cost
$219,975
The funding summary for the Historic Federal Building Roof Restoration Project is
as follows:
CIP
Funding Source
Amount
350-2006/3649900002
LIBRARY LANDSCAPING
$100,202
350-1187/3649900003
LIBRARY ROOF REPLACEMENT
$120,029
Total Available Project Funding
$220,231
ACTION TO BE TAKEN
I respectfully request the City Council approval the plans, specifications, form of contract
and estimated cost for the Carnegie -Stout Library — Roofs 1 & 2 Restoration Project through
the adoption of the attached resolution.
CC' Crenna Brumwell — City Attorney
Gus Psihoyos — City Engineer
Tony Breitbach — Purchasing & Risk Manager
Page 2 of 2
Prepared by Steve Sampson Brown City of Dubuque Engineering 50 W. 1P St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13'" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 291-22
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CARNEGIE-STOUT ROOFS 1 & 2 RESTORATION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Carnegie -Stout Roofs 1 & 2 Restoration Project, in the estimated cost amount of
$130,500.00, are hereby approved.
Passed, adopted, and approved this this 6th day of September 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
08/19/2022
and for which the charge is 40.91
Subscribed to before me, a Notary Public i n for
Dubuque County, Iowa,
this 22nd day of August, 2022
Notary PutUin and for Dubuque County, Ibwa.
JANET K. PAPE
Commission Number 199559
- My Comm. Exp. DEC 11, 2(
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE CARNEGIE-STOUT LIBRARY
ROOFS 1 & 2 RESTORATION PROJECT
NOTICE IS HEREBY GIVEN: The Dubuque City Council will hold
a public hearing on the proposed plans, specifications, form
of contract and estimated cost for Carnegie -Stout Library
Roofs 1 & 2 Restoration Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
6th day of September 2022, in the Historic Federal Building
Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk.
The scope of the Project is as follows:
- The project will provide for the installation of a new
monolithic urethane liquid applied fully reinforced
restoration of not less than 80mils with a 20-year warranty.
Installation to include the proper surface preparation,
replacement of wet insulation, removal of existing walk pads,
and installation of new metal as identified in the bid
documents.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerks Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerks Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerks Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 15th day
of August 2022.
Adrienne N. Breitfelder, City Clerk
It 8/19