Signed Contract_Task Order 1 with MSA Professional Services for Briarwood Subdivision Water ConnectionCity of Dubuque
City Council Meeting
Consent Items # 015.
Copyrighted
September 6, 2022
ITEM TITLE: Signed Contract(s)
SUMMARY: Task Order 1 with MSA Professional Services, Inc., for the Briarwood
Subdivision Water Connection; First Amendment to Lease Agreement
with Hendricks Feed & Seed Co., INC.; HD Engineering, INC., for the
City of Dubuque Waste Diversion Project; James Orr Coating
Inspection, LLC for multiple water tank inspections; Origin Design Co.
for the Ice Harbor Flood Gate Fender Replacement; Amendment No. 1
with Strand Associates for the Water Treatment Plan and Water
Distribution System Supervisory Control and Data Acquisition System
Upgrade.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Task Order 1 for the Briarwood Subdivision Water Supporting Documentation
Connection
First Amendment to Lease Agreement with Hendricks Supporting Documentation
Feed & Seed Co., INC.
City of Dubuque Waster Diversion Project Supporting Documentation
James Orr Coating Inspection, LLC Supporting Documentation
Origin Design Co. for the Ice Harbor Flood Gate Supporting Documentation
Fender Replacement
Amendment No. 1 to Water Treatment Plan and Water
Distribution System Supervisory Control and Data Supporting Documentation
Acquisition System Upgrade
GMSA
To: City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Date of Issuance:
MSA Project No.:
Task Order 1
July 22, 2022
00492100
This task order will acknowledge that MSA Professional Services, Inc. (MSA) is authorized to
begin work on the following project:
Project Name: Briarwood Subdivision Water Connection
The scope of the work authorized is: See Attachment
The schedule to perform the work is: Approximate start: August 2022
Approximate completion: December 2022
The lump sum fee for the work is: $25,300
This authorization for the work described above shall serve as the Agreement between MSA
and OWNER. All services shall be performed in accordance with the Master Professional
Services Agreement currently in force. Any attachments or exhibits referenced in this
Agreement are made part of this Agreement. Payment for these services will be on a lump sum
basis.
Approval: MSA shall commence work on this project in accordance with your written
authorization. This authorization is acknowledged by signature of the authorized representatives
of the parties to this Agreement. A copy of this Agreement signed by the authorized
representatives shall be returned for our files.
CITY OF DUBUQUE
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Michael Van Milligen
City Manager
Date: 08/25/2022
50 West 13th Street
Dubuque, IA 52001
Phone: 563.589.4270
MSA PROFESSIONAL SERVICES, INC.
Jacob R. Huck, PE
Regional Public Works Service Line Leader
Date: 7/22/2022
MSA Dubuque
Dubuque, IA 52001
Phone: 563.582.3973
Page 1 of 3
G:\00\00492\00492100\Contract\00492100 Task Order 1 Briarwood Water Connection.docx
ATTACHMENT
SCOPE OF SERVICES
This project scope contains all work necessary to provide design, permitting, bidding, construction administration and on -site
construction services as discussed at the 7/8/22 scoping meeting held onsite with the Dubuque Water Department.
PROJECT MANAGEMENT ($1,000)
Project Manager, Sarah Fosbinder, will serve as the single pointof contact for the City on this project. Sarah will provide open lines of
communication to track progress on major deliverables and notify of any time -sensitive information that might be needed from the City.
TOPOGRAPHIC SURVEY AND BASE MAPPING ($2,000)
MSA will request any and all underground utility documentation from the City to consider in the site investigation. Utility locates will be
requested or the project site ahead of the survey crew. Photos will be taken ahead of construction to generally documentpre-construction
conditions. Topographic survey will be conductedfor the project corridor from right-of-way to right-of-way, and a base map will be created
for use in design.
EASEMENT EXHIBITS ($1,600)
MSA will provide (3) temporary construction easement exhibits for approximately 410' of new water main installation. Existing permanent
utility easements are in place and will be utilized as best possible. (1) permanent easement exhibit will be created for water main crossing
the driveway at 15485 Southwood Court. The preparation of Easement Agreements are excluded from MSA's scope of services.
PRELIMINARY DESIGN PHASE ($3,000)
In this phase of the design, MSA will draft preliminary plans for the project to reflect the City's comments from the scoping meeting and
review of City -provided data. A preliminary opinion of probable cost will be developed based on the project components as approved by
the City staff.
MSA will prepare plans and draft specifications including the special provisions and project bid form for review and comment.
MSA will deliver 60% documents to the City for review and comment. MSA will attend 1 meeting with City staff to present 60%
design documents.
FINAL DESIGN AND PERMITTING ($3,000)
In the final design phase, MSA will complete drawings and specification to be bid ready. The bid -ready set of plans and project
manual (specifications) will be provided to the City staff forfinal review and comment prior to bidding.
MSA will develop construction documents for the water main improvements. MSA will provide the construction contract for the
project that will include the City's "front end" bidding documents, including the City of Dubuque Standard Specification (SUDAS),
General Conditions, Supplemental Specifications, the City standard for the contractor's insurance requirements, etc. Contract
documents include drawings and specifications that will be prepared in accordance with the City Standard Specification and
Engineering Guidelines. MSA will complete a documented QA/QC on all final deliverables and prepare DNR construction permits
for the project.
Alternate bid items will be in place for potential connection to new 6-inch water main by adjacent properties at 15485 and 15460
Southwood Court. Dubuque Water Department shall provide specifications and dimensioned drawings of City -provided water
meter, backflow preventor, and pressure reducing valve for use in project plans.
CONSTRUCTION COST ESTIMATE ($500)
MSA will develop itemized preliminary and final construction estimates based on the documents developed during design.
PROJECT BIDDING ($1,000)
MSA will provide bid documents including drawings and specifications to the City for advertising and posting on the City website.
MSA will contact local contractors to generate Contractor interest in the project. MSA will administer bidding efforts including
answering bidder questions and developing addenda if formal clarification is required. MSA will recommend Contractor awardto
City staff.
CONSTRUCTION ADMINISTRATION ($2,500)
Construction administration efforts include review of shopdrawings, change orders, and payment application requests. A formal
preconstruction meeting is excluded.
CONSTRUCTION AS -BUILT DRAWINGS ($1,000)
Detailed as -built drawings including collection of GIS data points for all new water system and sanitary sewer features will be provided to
the City to aid in record keeping. As -built drawings in AutoCAD 2020 format as well as two printed 11x17 copies will be provided to the
City of Dubuque.
CONSTRUCTION MAKING ��i,i00)
MSA will provide one-time construction staking for the proposed water main alignment upon 3-days notice from the Contractor.
FULL TIME ON -SITE CONSTRUCTION OBSERVATION SERVICES ($9,000)
MSA's On -site Engineer will be available to oversee Contractor means and methods, document quantities installed, and take daily field
notes and photos made available to the Owner. The On -site Engineer will also collect GIS data points as construction progresses for
integration with the City's GIS mapping system. This fee was estimated based on active underground construction progressing for 10
working days with the On -site Engineer having 80 hours of time onsite. The contract amount may be adjusted upon Owner's request
based on the Contractor's project schedule or the Owner's desired level of time commitment onsite.
SCHEDULE
MSA will endeavor to meet the Dubuque Water Department's quick schedule with the goal of having final bid documents prepared within
(8) weeks following receipt of the signed task order. Please understand that DNR construction permit review timeline is out of MSA's
control.
EXCLUSIONS
• Publications & fees
• Legal services & fees
• Financial Advisor services
• Additional meeting preparation or attendance
• Environmental, Geotechnical, Wetland or Archeological Investigations and Analysis
• Mapping updates or exhibits
• Permitting fees
• DNR Petitions of Waiver
• Easement Agreements
• Funding Applications, Reports, Environmental Exhibits, Funding -Specific Front End Specifications
TOTAL ESTIMATED FEE: $25,300
OMSA.-