Notice of Intent to Apply for Family Self Sufficiency Coordinator GrantCity of Dubuque
City Council Meeting
Consent Items # 012.
Copyrighted
September 19, 2022
ITEM TITLE: Notice of Intent to Apply for Family Self Sufficiency Coordinator Grant
SUMMARY: City Manager recommending City Council approval to submit the grant
application and the attached resolution in order to obtain federal funds for
two Family Self Sufficiency (FSS) Coordinator positions in the amount of
$181,020.
RESOLUTION Authorizing the Director of Housing and Community
Development to execute an application for the HUD Family Self -
Sufficiency Program Grant and authorizing the Director of Housing and
Community Development and the City Manager to approve the
application
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
FIN ik[91:ILyil21ZIII &]
Description Type
Notice of Intent to Apply for Family Self Sufficiency City Manager Memo
Coordinator Grant-MVM Memo
Memo Staff Memo
Resolution Resolutions
Grant Application Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
� pp
zoo�•*o 13
zoi720zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Notice of Intent to Apply for Family Self Sufficiency Coordinator Grant
DATE: September 13, 2022
Housing & Community Development Director Alexis Steger is recommending City
Council approval to submit the grant application and the attached resolution in order to
obtain federal funds for two Family Self Sufficiency (FSS) Coordinator positions in the
amount of $181,020. Both of these positions were funded by Housing & Urban
Development (HUD) from 1994 thru 2019, and again in 2021 & 2022. The current grant
application will request renewal funding for those two positions for calendar year 2023.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Aleixs Steger, Housing & Community Development Director
THE CITY OF
Dub E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Alexis Steger, Housing and Community Development Director
DATE: September 12, 2022
Dubuque
MI-AmeNu City
2007-2012.2013
2017*2019
RE: Notice of Intent to Apply for Family Self Sufficiency Coordinator Grant
INTRODUCTION
The US Department of Housing & Urban Development (HUD) has published the Notice of
Funding Opportunity for the Family Self -Sufficiency (FSS) Program Coordinators for HUD's
Fiscal Year 2022. The grant is due October 7, 2022. The City currently employs one
dedicated Family Self -Sufficiency Coordinator and the other full time position is split 25% each
between 4 HCV Specialists. Both of these positions were funded by HUD from 1994 thru
2019, and again in 2021 & 2022. The current grant application will request renewal funding for
those two positions for calendar year 2023.
BACKGROUND
The purpose of the FSS Program is to promote the development of local strategies to
coordinate the use of assistance within the Housing Choice Voucher (HCV) program with
public and private resources. The resources will enable participating families to increase
earned income, financial literacy, reduce or eliminate the need for welfare assistance, and
make progress toward economic independence and self-sufficiency. The FSS program
supports HUD's strategic goal of utilizing housing as a platform for improving quality of life by
helping HUD -assisted renters increase their economic security and self-sufficiency. The FSS
program also supports the City's goals for a Partnership for a Better Dubuque by helping
families achieve their economic goals while increasing opportunities and community
partnerships. The FSS program provides critical tools that can be used by communities to
help families develop new skills that will lead to economic self-sufficiency.
Funds awarded under this Notice may only be used to pay the annual salary and fringe
benefits of FSS program coordinators. HUD will fund eligible applicants for renewal positions
at the last awarded amount. If HUD receives applications greater than the funded amount,
HUD will prorate each award. In this FY22 Renewal NOFO,HUD is using a 3-year look -back
period for determining the Full Renewal Position allotment for the City of Dubuque PHA.
Based on this 3-year look -back period for determining maximum positions, using the highest
number of baseline positions in the renewal period to determine maximum positions, the City
of Dubuque falls into the category of serving 75-124 families. Deeming us eligible to apply for
the continued funding of two positions for this grant.
Service People Integrity Responsibility Innovation Teamwork
RECOMMENDATION
I respectfully request approval to submit the grant application and the attached resolution in
order to obtain federal funds for two FSS Coordinator positions in the amount of $181,020.
Service People Integrity Responsibility Innovation Teamwork
Prepared by Gina Hodgson Housinq & Community Devel 350 W. 6' St Suite 312 Telephone: (563) 690 6072
Return to Addenne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 299-22
RESOLUTION AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY
DEVELOPMENT TO EXECUTE AN APPLICATION FOR THE HUD FAMILY SELF-
SUFFICIENCY PROGRAM GRANT AND AUTHORIZING THE DIRECTOR OF
HOUSING AND COMMUNITY DEVELOPMENT AND THE CITY MANAGER TO
APPROVE THE APPLICATION
Whereas, the U.S. Department of Housing and Urban Development has
published a Notice of Funding Availability (NOFA) for the Family Self -Sufficiency
Program to be utilized for the salaries of program coordinators combining the funding for
the FSS coordinators that serve Housing Choice Voucher (HCV) participants and/or
Public Housing (PH) participants for Calendar Year 2023; and
Whereas, the City of Dubuque has administered Project Self -Sufficiency since
September 1987 that became the Family Self -Sufficiency (FSS) Program in July 1994;
and
Whereas, the City of Dubuque has received funding for an FSS coordinator
continuously from 1994 thru 2019, 2021, 2022; and
Whereas, the City of Dubuque proposes to continue administering the FSS
program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE IOWA:
Section 1: That the Director of Housing and Community Development is hereby
authorized and directed to submit an application for the HUD FSS program grant.
Section 2: That the Director of Housing and Community Development and the
City Manager are hereby authorized to approve the application that is submitted to
HUD.
Section 3: That the City Manager is hereby authorized and directed to forward
said application and resulting standard executed contract to the respective agencies in
a timely fashion and as required by the U. S. Department of Housing and Urban
Development.
Passed, approved, and adopted this 19th day of September 2022.
Brad M Ca rierKa-gh, Mayor
AttesL/� &�
l/Ylp a•_
Adrienne Breitfelder, City Clerk
OMB Number: 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
* 1. Type of Submission:
❑ Preapplication
® Application
Changed/Corrected Application
` 2. Type of Application: ' If Revision, select appropriate letter(s):
® New
❑ Continuation ' Other (Specify):
❑ Revision
3. Date Received: 4. Applicant Identifier:
CompletedbyGrants.govupon submission. City of Dubuque — IA087
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
FSS21IA3750
IA087
State Use Only:
6. Date Received by State:
7. State Application Identifier: IA
8. APPLICANT INFORMATION:
a. Legal Name: City of Dubuque
b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. UEI:
F8x7QWQ51936
42-6004596
d. Address:
* Street1: 350 W 6th Street
Street2:
Suite 312
* City:
County/Parish:
Dubuque
Dubuque
* State: IA: Iowa
Province:
* Country:
USA: UNITED STATES
" Zip / Postal Code: 52001-4648
e. Organizational Unit:
Department Name:
Division Name:
Housing & CD
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Ms First Name: Gina
Middle Name:
* Last Name:
Hodgson
Suffix:
Title:
Assisted Housing Supervisor
Organizational Affiliation:
City of Dubuque Housing & Community Development De
* Telephone Number: 5636906096 Fax Number:
*Email: ghodgson@cityofdubuque.org
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
L: Public/Indian Housing Authority
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
US Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14.896
CFDA Title:
Family Self -Sufficiency Program
* 12. Funding Opportunity Number:
FR-6600-N-04
* Title:
2022 Family Self -Sufficiency NOFO
13. Competition Identification Number:
FR-6600-N-04
Title:
2022 Family Self -Sufficiency NOFO
14. Areas Affected by Project (Cities, Counties, States, etc.):
Add Attachment Delete Attachment View Attachment
* 15. Descriptive Title of Applicant's Project:
IA087 City of Dubuque FSS Coordinator Grant
Attach supporting documents as specified in agency instructions.
Add Attachments Delete Attachments View Attachments
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant IEL ' b. Program/Project IA-001
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment View Attachment
17. Proposed Project:
* a. Start Date: 01/01/2023 * b. End Date: 12/31/2023
18. Estimated Funding ($):
* a. Federal 181, 020. 00
b. Applicant 0 . 00
c. State 0- 001
d. Local 0 . 00
e. Other 0 . 00
f. Program Income 0 . 00
*g.TOTAL 181,020.00
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
❑ Yes ® No
If "Yes", provide explanation and attach
Add Attachment Delete Attachment View Attachment
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
® **IAGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Mrs. * First Name: Alexis
Middle Name:
* Last Name: Steger
Suffix:
*Title: Housing & Community Development Director
* Telephone Number: 5636906072 Fax Number:
*Email: asteger@cityofdubuque.org
* Signature of Authorized Representative: Completed by Grants.gov upon submission. * Date Signed: Completed by Grants.gov upon submission.
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
Applicant/Recipient U.S. Department of Housing
Disclosure/Update Report and Urban Development
Applicant/Recipient Information *UEI: F8x7QWQ51936
1. Applicant/Recipient Name, Address, and Phone (include area code):
* Applicant Name:
City of Dubuque
OMB Number: 2510-0011
Expiration Date: 08/31/2022
* Report Type: I INITIAL
* Street1:
350 W 6th Street
Street2:
suite 312
* City:
Dubuque
County:
Dubuque
* State:
IA: Iowa
* Zip Code:
52001-4648
* Country:
USA: UNITED STATES
*Phone:
5636906096
2. Social Security Number or Employer ID Number: 42-6004596
* 3. HUD Program Name:
Family Self -Sufficiency Program
* 4. Amount of HUD Assistance Requested/Received: $ 1 181, 020. 00
5. State the name and location (street address, City and State) of the project or activity:
* Project Name: city of Dubuque IA087 FSS
* Street1: 350 W 6th Street
Street2: Suite 312
* City: (Dubuque
County: Dubuque
* State: IA: Iowa
* Zip Code: 52001-4648
* Country: USA: UNITED STATES
Part I Threshold Determinations
* 1. Are you applying for assistance for a specific project or activity? These
terms do not include formula grants, such as public housing operating
subsidy or CDBG block grants. (For further information see 24 CFR
Sec. 4.3).
® Yes ❑ No
* 2. Have you received or do you expect to receive assistance within the
jurisdiction of the Department (HUD) , involving the project or activity
in this application, in excess of $200,000 during this fiscal year (Oct. 1-
Sep. 30)? For further information, see 24 CFR Sec. 4.9
❑ Yes ® No
If you answered " No " to either question 1 or 2, Stop! You do not need to complete the remainder of this form.
However, you must sign the certification at the end of the report.
Form HUD-2880 (3/99)
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
Part II Other Government Assistance Provided or Requested / Expected Sources and Use of Funds.
Such assistance includes, but is not limited to, any grant, loan, subsidy, guarantee, insurance, payment, credit, or tax benefit.
Department/State/Local Agency Name:
* Government Agency Name:
Government Agency Address:
Street1:
Street2:
* City:
County:
State:
* Zip Code:
" Country:
Type of Assistance: * Amount Requested/Provided: $
Expected Uses of the Funds:
Department/State/Local Agency Name:
* Government Agency Name:
Government Agency Address:
* Street1:
Street2:
* City:
County:
* State:
* Zip Code:
* Country:
* Type of Assistance: * Amount Requested/Provided: $
* Expected Uses of the Funds:
(Note: Use Additional pages if necessary.) Add Attachment Delete Attachment View Attachment
Form HUD-2880 (3/99)
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
Part III Interested Parties. You must disclose:
1. All developers, contractors, or consultants involved in the application for the assistance or in the planning, development, or
implementation of the project or activity and
2. Any other person who has a financial interest in the project or activity for which the assistance is sought that exceeds $50,000 or 10 percent of
the assistance (whichever is lower).
* Alphabetical list of all persons with a
reportable financial interest in the project or * Social Security No.
* Type of Participation in * Financial Interest in
activity (For individuals, give the last name first) or Employee ID No.
Project/Activity Project/Activity ($ and %)
$ %
$ �%
$ �%
$ �%
$ �%
(Note: Use Additional pages if necessary.)
Add Attachment Delete Attachment View Attachment
Certification
Warning: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of Title 18 of the
United States Code. In addition, any person who knowingly and materially violates
any required disclosures of information, including intentional
non -disclosure, is subject to civil money penalty not to exceed $10,000 for each
violation.
I certify that this information is true and complete.
* Signature:
* Date: (mm/dd/yyyy)
Completed Upon Submission to Grants.gov
Completed Upon Submission
to Grants.gov
Form HUD-2880 (3/99)
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
OMB Number: 4040-0007
Expiration Date: 02/28/2025
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Previous Edition Usable
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Authorized for Local Reproduction
Standard Form 424B (Rev. 7-97)
Prescribed by OMB Circular A-102
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04
9. Will comply, as applicable, with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
with Section 106 of the National Historic Preservation
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Act of 1966, as amended (16 U.S.C. §470), EO
Work Hours and Safety Standards Act (40 U.S.C. §§327-
11593(identification and protection of historic
333), regarding labor standards for federally -assisted
properties), and the Archaeological and Historic
construction subagreements.
Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
Completed on submission to Grants.gov
Housing & Community Development Director
APPLICANT ORGANIZATION
DATE SUBMITTED
City of Dubuque
Completed on submission to Grants.gov
Standard Form 424E (Rev. 7-97) Back
PREVIEW Date: Sep 12, 2022 Workspace ID: WS00969546 Funding Opportunity Number: FR-6600-N-04