2022 Asphalt Overlay Access Ramp Project 3City of Dubuque
City Council Meeting
Consent Items # 014.
Copyrighted
September 19, 2022
ITEM TITLE: 2022 Asphalt Overlay Access Ramp Project 3
SUMMARY: City Manager recommending City Council adopt a resolution accepting
the improvements and authorize the final payment of the contract amount
of $161,110.30 to BCD Contractors LLC, for the 2022 Asphalt Overlay
Access Ramp Project 3.
RESOLUTION Accepting the 2022 Asphalt Overlay Access Ramp
Project 3 and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Acceptance 2022 Asphalt Overlay Ramp Project Three- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 Asphalt Overlay Access Ramp Project 3
(CIP 3001227-3)
DATE: September 13, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt a resolution accepting
the improvements and authorize the final payment of the contract amount of $161,110.30
to BCD Contractors LLC, for the 2022 Asphalt Overlay Access Ramp Project 3.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUj!B9kFE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2022 Asphalt Overlay Access Ramp Project 3
(CIP 3001227-3)
DATE: September 12, 2022
INTRODUCTION
Dubuque
AII•Amarica City
2007-2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
2022 Asphalt Overlay Access Ramp Project 3.
BACKGROUND
The 2022 Asphalt Overlay Curb Ramp Project 3 provided the replacement of twenty-six
(34) access ramps at 9 intersections in conjunction with the Public Works Asphalt Overlay
program at the following locations:
1. Olde Country Ln at Castle Woods Ln, two single and one double ramps.
2. Olde Country Ln at Country Cove Ct, two single ramps.
3. Olde Country Ln at Arbor Hills Dr, two single and one double ramps.
4. Kane Street at N. Grandview Avenue, four double directional ramps.
5. Kane Street at Lobo Lane, two single directional ramps.
6. Kane Street at Primrose Street, two single and two double directional ramps.
7. Arbor Oaks Drive at Spring Valley Road, two single directional ramps.
8. Arbor Oaks Drive at Oakview Court, two single and one double directional ramp.
9. Arbor Oaks Drive at Arbor Oaks Court, two single non -directional ramps.
DISCUSSION
The 2022 Asphalt Overlay Access Ramp Project 3 was completed by BCD Contractors
LLC, of Dubuque, IA in the final contract amount of $161,110.30. This is a 19.17%
increase over the original contract amount of $135,196.05. The increase was due to
factors including the following:
• The addition of six (6) single ramp openings and two (2) double ramp openings
on Olde Country Ln. Olde Country Ln was added to the paving program and the
ADA ramps on said Ln needed to be brought up to current PROWAG standards
per federal government guidelines. Olde Country Ln was not included into
original bid plans.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the final contract amount of $161,110.30 to BCD Contractors LLC for the 2022
Asphalt Overlay Access Ramp Project 3.
BUDGETIMPACT
The summary of project costs for the 2022 Asphalt Overlay Access Ramp Project 3 is
as follows:
Description
Estimate
Award
Final
Construction Contract
$ 126,406.05
$135,196.05
$ 161,110.30
Contingency
$ 12,640.61
$13,519.61
0.00
Construction Administration & Inspection
$13,904.67
$14,868.87
$16,111.03
Total Construction Cost
$ 152,951.32
$163,584.53
$177,221.33
The project funding is summarized below:
CIP No.
Fund Description
Fund
Amount
3001227
Curb Ramp Program
$ 177,221.33
Total Project Funding
$ 177,221.33
REQUESTED ACTION
The City Council is requested to adopt the attached resolution accepting the
improvements and authorize the final payment of the contract amount of $161,110.30 to
BCD Contractors LLC, for the 2022 Asphalt Overlay Access Ramp Project 3.
cc: John Klostermann, Public Works Director
Arielle Swift, Assistant Public Works Director
Paul Davis, Public Works Supervisor
Jenny Larson, Budget Director
Jon Dienst, Civil Engineer II
Prepared by' Jon Dienst City of Dubuque Engineering 50 W. 13'" Street Dubuque IA 52001 (563)589 4270
Return to: Adrienne N. Breitfelder, City Clerk, 50W 13"' Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 301-22
ACCEPTING THE 2022 ASPHALT OVERLAY ACCESS RAMP PROJECT 3 AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2022 Asphalt Overlay Access
Ramp Project 3 (the Project) has been completed by the Contractor, BCD Contractors
LLC, (Contractor), the City Engineer has examined the work and recommends that the
Project be accepted; and
WHEREAS, the final contract amount for the Project is $161,110.30; and
WHEREAS, the Contractor has previously been paid $153,054.79 leaving a
balance of $8,055.52; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $8,055.52 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 19th day of September 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
Brad- M,4,-:Cava'nagh, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2022 ASPHALT
OVERLAY ACCESS RAMP PROJECT 3
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2022 Asphalt Overlay Access Ramp Project 3 has been performed
in compliance with the terms of the Public Improvement Contract, and that the total cost
of the completed work is $177,221.33.
Dated this 12th day of September 2022.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 12th day of September 2022.
ryl ,
Adrienne N. Breitfelder, City Clerk