Hiring of Full-time Trainer required to meet the Federal Motor Carrier Safety Administratiion (FMCSA) requirements to obtain Commercial Drivers Licenses (CDL)City of Dubuque
City Council Meeting
Consent Items # 016.
Copyrighted
September 19, 2022
ITEM TITLE: Hiring of Full-time Trainer required to meet the Federal Motor Carrier
Safety Administration (FMCSA) requirements to obtain Commercial
Drivers Licenses (CDL)
SUMMARY: City Manager recommending City Council approval to eliminate a part-
time Driver Trainer position and create a full-time Certified Driver Trainer
which will allow this position to complete the required FMCSA CDL
training.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
Hiring of Full-time Trainer required to meet the Federal City Manager Memo
Motor Carrier Safety Administration-MVM Memo
Full -Time CDL Trainer Staff Memo
Full -Time CDL Trainer Job Description Staff Memo
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Hiring of Full-time Trainer required to meet the Federal Motor Carrier
Safety Administration requirements to obtain Commercial Drivers
Licenses.
DATE: September 13, 2022
Director of Transportation Services Ryan Knuckey is recommending City Council
approval to eliminate a part-time Driver Trainer position and create a full-time Certified
Driver Trainer which will allow this position to complete the required FMCSA CDL
training. The result will be a timelier completion of obtaining Operator CDL's for all of the
City's required positions.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Ryan Knuckey, Director of Transportation Services
THE CITY OF
DUB E
Masterpiece on the Mississippi
Dubuque
AIFAlwin City
2007.2012.2013
2017*2019
TO: Mike Van Milligen, City Manager
Transportation Services Department
950 Elm Street
Dubuque, IA 52001
Office (563) 589-4341
www.cityofdubuque.org
FROM: Ryan Knuckey, Director of Transportation Services
RE: Hiring of Full-time Trainer required to meet the Federal Motor Carrier
Safety Administration requirements to obtain Commercial Drivers
Licenses.
DATE:
Introduction
June 17, 2022
In order to fulfill the required Commercial Driver License Federal Motor Carrier Safety
Administration (FMCSA) mandated Entry Level Driver (ELDT) regulations, we are
requesting to hire a certified trainer that will meet the baseline training requirements for
entry level Commercial Driver License (CDL) operators that went into effect on February
7, 2022. These new guidelines not only affect bus operators, but all current City
positions that require a Class A or B CDL. The new mandate requires an additional
twenty hours of Theory training in addition to forty hours of training behind the wheel.
The trainer must be a Certified Entry Level Driver Training Instructor.
Discussion
This position will conduct CDL training for new bus operators hired without a CDL. This
training averaged forty hours per new operator prior to the new FMCSA guidelines that
were implemented on February 7, 2022. The new guidelines require Theory
(classroom) training, adding an additional twenty hours to the CDL training. This
position will also conduct SMITH defensive driver training, post -accident re-training, and
mobility device securement training to our current staff of Bus Operators and Parking
Enforcement Officers.
All City positions requiring a CDL now need a Certified Entry Level Driver Training
Instructor to complete the required training. The current CDL staffing needs of all
departments are listed below.
Department
Position
CDL Training Hours
Public Works
7 Street
420
2 Mechanics
120
2 Solid Waste
120
Water
1 Part-time
60
Park Division
4 Full-time
240
3 Temp Summer Positions
180
Transit
4 Part-time Bus Operators
240
TOTAL
1380 TOTAL CDL HOURS
Public Works, Water, and Parks are requesting all their employees receive defensive
driving training.
Department
Number of Employees
Defensive Driving
Training # 10-15
employees per 4 hr class
Public Works
75
Water
20
Park Division
11
Transit
55
Estimated totals
161
60 hrs Teaching
Defensive Driving
A full-time Certified Driver Trainer will allow this position to complete the required
FMCSA CDL training. The result will be a timelier completion of obtaining Operator
CDL's for all of the City's required positions.
In addition to CDL training and on -going defensive driver training, this position will be
available to cover driving bus routes as needed and serve as a backup responder to
accidents/incident for the Operations Supervisor position.
Budget Impact
This addition would increase Transportation Services by 0.45 FTE and eliminate an
existing part-time position. Due to the unique qualifications of this position, we are
recommending this position to start at range GE-30. Estimating $4,613.00 for Social
Security, $5,692.00 for IPERS, $13,032.00 for Health Insurance, and $46.00 for Life
Insurance totaling $23,383 for benefits.
The budget impact would be an additional $71,684.00 ($83,684.00 total wage and
benefits). Currently the Jule has the additional operating funds from the FTA for FY23
to cover the additional costs. This position would have to be budged for FY24 and
beyond. As training takes place with other departments, Transportation will bill
accordingly. At the current time, it is estimated that Transportation will bill the other
departments $34,200.00 for CDL training to meet the new FMCSA requirements. With
additional billing of $1800.00 for defensive driver training for other departments.
RECOMMENDATION
It is recommended that the proposed changes be accepted and implemented.
CC: Shelley Stickfort, Director of Human Resources
Jenny Larson, Director of Budget and Finance
Jodi Johnson, Transit Operations Supervisor
CDL TRAINING SPECIALIST
GE-30 $49,566.40 - $64,750.40
**Hours of work may include nights and weekends and may fluctuate based on
training needs.**
SUPERVISORY STATUS: Functional
GENERAL SUMMARY: Conducts a comprehensive training program for bus operators;
and performs other duties as assigned.
The ideal candidate possesses the ability to follow a management philosophy that is
input oriented and values problem solving in the development of partnerships; the ability
to work effectively as a member of a team; and the desire to be part of an organization
that values service, people, integrity, responsibility, innovation and teamwork.
DISTINGUISHING FEATURES OF THE CLASS: This is responsible technical work in
planning, developing, implementing and conducting a comprehensive training program
for bus operators. The employee in this position reports to the Transportation Director
and Transit Operations Supervisor; and performance is reviewed through reports and
results achieved.
JOB DUITES:
• Conducts site checks, road observations and ride alongs on the fixed route and
paratransit routes to ensure compliance with all operating rules and procedures
and the Smith Safety System Keys;
• Monitors street operations and radio activity for adherence to proper safety
practices and schedule and route adherence;
• Provides Theory (classroom) training per FMCSA guidelines
• Conducts SMITH defensive driver training, post -accident re-training, and mobility
device securement training;
• Conducts bus operator orientation and Commercial Driver's License training;
• Assists the Transit Operations Supervisor with bus operator performance reviews
and makes- recommendations related to the performance review process;
• Conducts wheelchair securement and vehicle cleanliness checks for all service
vehicles;
• Assists in ensuring bus operator safety;
• Observes operator pre and post trip inspection procedures.
• Cover driving bus routes as needed
• Serve as a backup responder to accidents/incident for the Operations Supervisor
position(s).
KNOWLEDGE, SKILLS AND ABILITIES:
• Driving and CDL Education and Training - Knowledge of effective training
techniques, principles and methods for curriculum and training design, teaching
and instruction for individuals and groups, and the effective measurement and
evaluation of training effects. Knowledge of the appropriate Commercial Driver's
License endorsements. Ability to develop, implement and coordinate a
comprehensive safety training program for bus operators.
• Customer Service - Knowledge of principles and processes for providing
customer services. This includes customer needs assessment, meeting quality
standards for services, and evaluation of customer satisfaction. Ability to
establish working relationships with employees and the general public.
• Computers and Electronics - Knowledge of processors, electronic equipment,
and computer hardware and software, including related applications and
programming.
• Administrative - Knowledge of administrative and office procedures and
systems such as word processing, managing files and records, designing forms,
and workplace terminology. Ability to prepare clear and accurate reports.
• Traffic and Driver Safety — Knowledge of traffic regulations, and transit safety
requirements.
• Instructing and Learning Strategies - Teaching people how to operate large
vehicles by using the best training or teaching strategies for first time CDL adult
learners.
• Decision -making and problem solving abilities.
• Independent and motivated requiring little supervision.
• Verbal and Written Communication Skills - ability to communicate clearly,
both orally and in writing.
MINIMUM QUALIFICATIONS:
• Bus operator training experience;
• Experience in operating a commercial motor vehicle; and
• Possession of a high school diploma or its equivalent; or
• Any equivalent combination of experience and training.
• Possession or ability to obtain and maintain a valid Commercial Driver's License
(Class B) with air brake and passenger endorsements.
• Possession of or ability to obtain and maintain certification in the Smith Safety
System Trainer Program within six months of the date of hire.
RESIDENCY REQUIREMENT: Employee shall establish their principal place of
residence within thirty (30) miles of the corporate limits of the city of Dubuque as soon
as practicable after appointment, but within two years of appointment.
FLSA STATUS: Exempt
The City of Dubuque does not discriminate on the basis of race, color, religion, sex,
sexual orientation, gender identity or expression, national origin, age, differing ability,
veteran status, marital status, or based on an individual's status in any group or class
protected by applicable federal, state or local law. The City of Dubuque encourages
applications from minorities, women, the disabled, protected veterans and all other
qualified applicants.
Rev: 10/17/2017
Rev: 6/23/22 kd
Rev: 8/22/22 RK