2022 John F. Kennedy Road Sidewalk Installation Project_InitiateCopyrighted
September 19, 2022
City of Dubuque Items to be set for Public Hearing #
City Council Meeting 01.
ITEM TITLE: 2022 John F. Kennedy Road Sidewalk Installation Project
SUMMARY: City Manager recommending City Council adopt the resolutions
preliminarily approving the proposed plans, specifications, form of
contract, and construction estimate; establishing the date of the public
hearing as October 3, 2022; and authorizing the City Engineer to
advertise for bids for the 2022 John F. Kennedy Road Sidewalk
Installation Project between Asbury Road and the NW Arterial.
RESOLUTION 2022 John F. Kennedy Road Sidewalk Installation
Project: preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for October
DISPOSITION: 3, 2022Suggested Disposition:
ATTACHMENTS:
Description Type
John F. Kennedy Road Sidewalk Installation Project- City Manager Memo
MVM Memo
Staff Memo
Resolution
Staff Memo
Resolutions
Notice of Public Hearing Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 John F. Kennedy Road Sidewalk Installation Project
DATE: September 13, 2022
Dubuque
WAWca 914
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2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the resolutions
preliminarily approving the proposed plans, specifications, form of contract, and
construction estimate of $351,809.82; establishing the date of the public hearing as
October 3, 2022; and authorizing the City Engineer to advertise for bids for the 2022
John F. Kennedy Road Sidewalk Installation Project between Asbury Road and the NW
Arterial.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 6, 2022
RE: 2022 John F. Kennedy Road Sidewalk Installation Project
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure and
establish the date of the public hearing for the 2022 John F. Kennedy Road Sidewalk
Installation Project between Asbury Road and the NW Arterial.
BACKGROUND
Since 1999 there have been discussions in the community concerning sidewalks along
John F. Kennedy Road between Asbury Road and the NW Arterial. Numerous petitions
were received both for and against the installation of sidewalks.
In July 2021 the City of Dubuque was notified it will receive a $190,000 grant to be used
toward a Safe Routes to School project on John F. Kennedy Road.
On November 15, 2021 the City Council adopted the Resolution of Necessity and
Preliminary Schedule of Assessments for the project on a 7-0 vote.
The City Council also approved the funding agreement for the $190,000 in Safe Routes
to School Funds with the Iowa Department of Transportation on May 16, 2022.
DISCUSSION
The John F. Kennedy Road Sidewalk Installation Project would provide installation of 4-
foot-wide sidewalks along John F. Kennedy Road on both sides of the street from Asbury
Road to the NW Arterial adjacent to abutting properties that do not currently have
sidewalks and would include the following elements:
— Excavation to allow for the installation of the sidewalk
— Installation of base stone for the sidewalk
— Installation of 4" thick public sidewalk in most areas
— Installation of 6" thick sidewalk at driveway crossings
— Installation of retaining walls where needed due to topography to accommodate
the sidewalk.
— Restoration of disturbed area with topsoil and seed.
As a result of going through the federal aid process, engineering costs and construction
costs are expected to increase. This increase in construction costs is due to federal
auditing requirements, required paperwork and Davis -Bacon wages. The higher
engineering costs are due to the increased workload to provide federal aid plans,
administer the project and the auditing process afterwards.
This project will have special assessments and the project construction documents will
follow the Statewide Urban Design and Specifications (SUDAS). The $190,000 TAP grant
is proposed to offset all costs on the project and thus reduce the special assessments
applied to abutting property owners.
The estimate for the costs includes the sidewalk costs, retaining wall costs, ADA ramps
costs, engineering costs and contingency costs. These costs are estimated as follows:
Items
Total Costs
TAP Grant
Applied
Net Costs
Sidewalk (Assessed)
$138,404.93
($74,747.59)
$63,657.34
Retaining Walls/ADA
$139,705.60
($75,450.04)
$64,255.56
Ramps Cit
Contingency
$27,811.05
($15,019.76)
$12,791.29
Engineering
$45,888.24
($24,782.61)
$21,105.63
Total
$351,809.82
($190,000.00)
$161,809.82
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
September 19, 2022
Publish Notice to Bidders
September 23, 2022
Publish Public Hearing Notice on Plans & Specs
September 23, 2022
Public Hearing on Plans & Specifications
October 3, 2022
Receipt of Bids (Bid Letting)
October 18, 2022
Award Construction Contract
November 5, 2022
Late Start Date
April 15, 2023
Final Project Completion
55 Working Days
The project as let by the Iowa DOT is constructed on a working day contract. The number
of working days was defined by the Office of Contracts at the Iowa DOT in Ames, IA.
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the 2022 John F. Kennedy Road Sidewalk Installation
Project. I further recommend establishing the date of a public hearing and authorize the
City Engineer to advertise for bids for the Project.
BUDGETIMPACT
E
The estimate of probable cost for the 2022 John F. Kennedy Road Sidewalk Installation
Project is as follows:
Description
Estimate
Construction Contract
$ 278,110.53
Contingency
27,811.05
Construction Engineering & Inspection
45,888.24
Total Project Cost
$351,809.82
The project funding summary is as follows:
CIP No.
Fund Description
Fund
Amount
3001425
City Owned Sidewalk Program City Costs
$ 81,283.28
TAP — Safe Routes to School Funding
190,000.00
Special Assessments
80,526.54
Total Project Funding
$ 351,809.82
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the 2022 John F. Kennedy Road Sidewalk Installation Project.
Prepared By: Jon Dienst, Civil Engineer II
cc: Crenna Brumwell, City Attorney
Bob Schiesl, Assistant City Engineer
Adam Decker, Engineering Technician
Phil Grommet, Engineering Technician
3
Prepared by Jon Dienst City of Dubuque 50 W 131h Street Dubuque IA 52001 (563) 589 4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 304-22
2022 JOHN F. KENNEDY ROAD SIDEWALK INSTALLATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2022 John F. Kennedy Road Sidewalk Installation Project in the estimated amount
$351,809.82, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 3rd day of October, 2022, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 61h Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, adopted, and approved this the 19th day of September 2022.
Attest: rad Njo8avanagh, Mayor
Adrienne N. Breitfelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2022 JOHN F. KENNEDY ROAD
SIDEWALK INSTALLATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2022 John F. Kennedy Road Sidewalk Installation Project in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day
of October 2022, in the Historic Federal Building Council Chambers (and/or by virtual
means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form
of contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Installation of sidewalks and retaining walls as necessary on both sides of John F.
Kennedy Road from Asbury Road to the NW Arterial. This work includes:
— Excavation to allow for the installation of the sidewalk
— Installation of base stone for the sidewalk
— Installation of 4" thick public sidewalk in most areas
— Installation of 6" thick sidewalk at driveway crossings
— Installation of retaining walls where needed due to topography to
accommodate the sidewalk.
— Restoration of disturbed area with topsoil and seed.
The estimated quantity of 4" thick PCC sidewalk is 1690 SY. The estimated
quantity of combined sidewalk and retaining wall is 53.9 CY. The estimated
quantity of special retaining wall is 579 SF.
Any visual or hearing -impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 23rd day of September 2022.
Adrienne N. Breitfelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2022 JOHN F. KENNEDY ROAD
SIDEWALK INSTALLATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2022 John F. Kennedy Road Sidewalk Installation Project in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day
of October 2022, in the Historic Federal Building Council Chambers (and/or by virtual
means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form
of contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Installation of sidewalks and retaining walls as necessary on both sides of John F.
Kennedy Road from Asbury Road to the NW Arterial. This work includes:
— Excavation to allow for the installation of the sidewalk
— Installation of base stone for the sidewalk
— Installation of 4" thick public sidewalk in most areas
— Installation of 6" thick sidewalk at driveway crossings
— Installation of retaining walls where needed due to topography to accommodate
the sidewalk.
— Restoration of disturbed area with topsoil and seed.
The estimated quantity of 4" thick PCC sidewalk is 1690 SY. The estimated
quantity of combined sidewalk and retaining wall is 53.9 CY. The estimated
quantity of special retaining wall is 579 SF.
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 23rd day of September 2022.
Adrienne N. Breitfelder, City Clerk