2022 John F. Kennedy Road Sidewalk Installation Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 01.
Copyrighted
October 3, 2022
ITEM TITLE: 2022 John F. Kennedy Road Sidewalk Installation Project
SUMMARY: Proof of publication on notice of public hearing to consider City Council
adoption of the resolution approving the plans, specifications, form of
contract and estimated costs of $351,089.82 for the 2022 John F.
Kennedy Road Sidewalk Installation Project, Iowa DOT Project TAP-U-
2100-703-81-31, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2022 John F. Kennedy Road Sidewalk Installation
Project- Iowa DOT Project No. TAP-U-2100-703-81-31
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
John F. Kennedy Road Sidewalk Installation Project- City Manager Memo
MVM Memo
Staff Memo
Resolution
Staff Memo
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 John F. Kennedy Road Sidewalk Installation Project
Iowa DOT Project TAP-U-2100-703-81-31
(PROJECT 5521000010 and PROJECT 5524000003)
DATE: September 28, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adoption the resolution
approving the plans, specifications, form of contract and estimated costs of $351,089.82
for the 2022 John F. Kennedy Road Sidewalk Installation Project, Iowa DOT Project
TAP- U-2100-703-81-31.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
If•[yTALVA 11111111
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 26, 2022
RE: 2022 John F. Kennedy Road Sidewalk Installation Project
Iowa DOT Project TAP-U-2100-703-81-31
(PROJECT 5521000010 and PROJECT 5524000003)
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The attached resolution is in reference to the public hearing for the for the 2022 John F.
Kennedy Road Sidewalk Installation Project, Iowa DOT Project TAP-U-2100-703-81-31
between Asbury Road and the NW Arterial. This public hearing is just to approve the
plans, specifications, form of contract and estimated cost for the project. The Resolution
of Necessity was previously approved at a public hearing in November of 2021.
BACKGROUND
Since 1999 there have been discussions in the community concerning sidewalks along
John F. Kennedy Road between Asbury Road and the NW Arterial. Numerous petitions
were received both for and against the installation of sidewalks.
In July 2021 the City of Dubuque was notified it will receive a $190,000 grant to be used
toward a Safe Routes to School project on John F. Kennedy Road.
On November 15, 2021 the City Council adopted the Resolution of Necessity and
Preliminary Schedule of Assessments for the project on a 7-0 vote.
The City Council also approved the funding agreement for the $190,000 in Safe Routes
to School Funds with the Iowa Department of Transportation on May 16, 2022.
DISCUSSION
The John F. Kennedy Road Sidewalk Installation Project would provide installation of 4-
foot-wide sidewalks along John F. Kennedy Road on both sides of the street from Asbury
Road to the NW Arterial adjacent to abutting properties that do not currently have
sidewalks and would include the following elements:
— Excavation to allow for the installation of the sidewalk
— Installation of base stone for the sidewalk
— Installation of 4" thick public sidewalk in most areas
— Installation of 6" thick sidewalk at driveway crossings
— Installation of retaining walls where needed due to topography to accommodate
the sidewalk.
— Restoration of disturbed area with topsoil and seed.
As a result of going through the federal aid process, engineering costs and construction
costs are expected to increase. This increase in construction costs is due to federal
auditing requirements, required paperwork and Davis -Bacon wages. The higher
engineering costs are due to the increased workload to provide federal aid plans,
administer the project and the auditing process afterwards.
This project will have special assessments and the project construction documents will
follow the Statewide Urban Design and Specifications (SUDAS). The $190,000 TAP grant
is proposed to offset all costs on the project and thus reduce the special assessments
applied to abutting property owners.
The estimate for the costs includes the sidewalk costs, retaining wall costs, ADA ramps
costs, engineering costs and contingency costs. These costs are estimated as follows:
Items
Total Costs
TAP Grant
Applied
Net Costs
Sidewalk (Assessed)
$138,404.93
($74,747.59)
$63,657.34
Retaining Walls/ADA
$139,705.60
($75,450.04)
$64,255.56
Ramps Cit
Contingency
$27,811.05
($15,019.76)
$12,791.29
Engineering
$45,888.24
($24,782.61)
$21,105.63
Total
$351,809.82
($190,000.00)
$161,809.82
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
September 19, 2022
Publish Notice to Bidders
September 23, 2022
Publish Public Hearing Notice on Plans & Specs
September 23, 2022
Public Hearing on Plans & Specifications
October 3, 2022
Receipt of Bids (Bid Letting)
October 18, 2022
Award Construction Contract
November 5, 2022
Late Start Date
April 15, 2023
Final Project Completion
55 Working Days
The project as let by the Iowa DOT is constructed on a working day contract. The number
of working days was defined by the Office of Contracts at the Iowa DOT in Ames, IA.
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract and construction
estimate for the 2022 John F. Kennedy Road Sidewalk Installation Project, Iowa DOT
Project TAP- U-2100-703-81-31.
E
BUDGETIMPACT
The estimate of probable cost for the 2022 John F. Kennedy Road Sidewalk Installation
Project is as follows:
Description
Estimate
Construction Contract
$ 278,110.53
Contingency
27,811.05
Construction Engineering & Inspection
45,888.24
Total Project Cost
$351,809.82
The project funding summary is as follows:
CIP No.
Fund Description
Fund
Amount
3001425
City Owned Sidewalk Program City Costs
$ 81,283.28
TAP — Safe Routes to School Funding
190,000.00
Special Assessments
80,526.54
Total Project Funding
$ 351,809.82
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution approving the plans,
specifications, form of contract and estimated costs for the 2022 John F. Kennedy Road
Sidewalk Installation Project, Iowa DOT Project TAP-U-2100-703-81-31.
Prepared By: Jon Dienst, Civil Engineer II
CC' Crenna Brumwell, City Attorney
Bob Schiesl, Assistant City Engineer
Adam Decker, Engineering Technician
Phil Grommet, Engineering Technician
3
Prepared by: Jon Dienst City of Dubuque Engineering 50 W 13" Street Dubuque IA 52001 (563)589 4270
Return to: Adrienne N. Breitfelder, City Clerk 50 W 1311 Street Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 319-22
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2022 JOHN F. KENNEDY ROAD SIDEWALK
INSTALLATION PROJECT - IOWA DOT PROJECT NO. TAP-U-2100-703-81-31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the 2022 John F. Kennedy Road Sidewalk Installation Project, Iowa DOT Project No.
TAP-U-2100-703-81-31, in the estimated amount of $351,809.82 are hereby approved.
Passed, approved and adopted this 31d day of October, 2022.
i
Attest:
Adrienne Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
09/23/2022
and for which the charge is 49.67
i
S scribed to be ore me, a otary Public iV and for
Dubuque County, Iowa,
this 23rd day of September, 2022
Notary P li in and for Dubuque County, Iowa.
.i JANET K. PAPE
.A—
i� ' Commission Number 199659
_ 114y Comm. Esp, DEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2022 JOHN F. KENNEDY ROAD
SIDEWALK INSTALLATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the 2022 John F. Kennedy Road Sidewalk Installation Project in
accordance with the provisions of Chapter 26, Code of Iowa, at
6:30 p.m., on the 3rd day of October 2022, in the Historic
Federal Building Council Chambers, 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Installation of sidewalks and retaining walls as necessary
on both sides of John F. Kennedy Road from Asbury Road to the
NW Arterial. This work includes:
- Excavation to allow for the installation of the sidewalk
- Installation of base stone for the sidewalk
- Installation of 4" thick public sidewalk in most areas
- Installation of 6" thick sidewalk at driveway crossings
- Installation of retaining walls where needed due to
topography to accommodate the sidewalk.
- Restoration of disturbed area with topsoil and seed.
The estimated quantity of 4" thick PCC sidewalk is 1690 SY.
The estimated quantity of combined sidewalk and retaining wall
is 53.9 CY. The estimated quantity of special retaining wall
is 579 SF.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
etyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 19th day
of September, 2022.
Adrienne N. Breitfelder, City Clerk
It 9/23