Catfish Creek Lift Station Acc.CITY OF DUBUQUE, IOWA
MEMORANDUM
May 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Final Acceptance of the Catfish Creek Lift Station Pump Replacement
Project
Water Pollution Control Plant Manager Paul Horsfall is recommending acceptance of
the Catfish Creek Lift Station Pump Replacement Project as completed by Portzen
Construction in the final amount of $344,445.96, and that final payment in the amount of
$17,222.30 be made to Portzen Construction.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Paul J. Horsfall, Water Pollution Control Plant Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 10, 2001
TO: Michael C. Van Milligen, Manager
FROM: Paul J. Horsfall, WPC Plant Manager
SUBJECT: Final Acceptance of the Catfish Creek Lift Station Pump Replacement
Project
NTRODUCTION
The purpose of this memorandum is to recommend final acceptance of the Water
Pollution Control Plant's Catfish Creek Lift Station Pump Replacement Project at
a final cost of $344,445.96.
DISCUSSION
The Catfish Lift Station Pump Replacement project included the following:
1. Replacement of the pumps with new more efficient submersible 85 HP
pumps.
2. Replacement of the motor control center and liquid rheostat pump controls
with variable frequency drives.
3. Installation of a communitor (grinder); and
4. Replacement of the hydraulic activated check valves with cushioned
check valves.
The Catfish Pump Replacement Project was awarded to Portzen Construction of
Dubuque, Iowa Substantial completion took place December 24, 2000.
The original contract price with Portzen Construction was $336,680.00. A total of
2 change orders were issued to Portzen Construction and the result was an
increase of $7765.96, bringing the total cost of the project to $344,445.96.
Presently, all construction work and punch list items have been completed.
Portzen Construction has submitted an application for final payment of
$17,222.30. We have not yet received signed final lien waivers and sales tax
forms from Portzen Construction. Bob Baumhover of Portzen Construction has
assured me that they would be delivered within thirty days after acceptance
of the project by the Dubuque City Council.
REQUESTED ACTION
All construction work for the Catfish Creek Pump Replacement Project has been
completed and 1 am requesting your approval and recommendation to the City
Council that they adopt the two attached resolutions, one approving the project
and one approving the final cost of $344,445.96 and authorizing final payment of
$17,222.30 in accordance with State of Iowa statutes and receipt of sales tax
forms and signed final lien waivers.
RESOLUTION NO. 216-01
ACCEPTING IMPROVEMENT
Whereas, the contract for the Catfish Creek Lift Station Pump
Replacement Project has been completed and the City's consultant, I.I.W.
Engineers and Surveyors, P.C. of Dubuque, Iowa has recommended acceptance
of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and
that said improvement be accepted.
Passed, approved and adopted this 21st day of May, 2001.
Terrance M. Duggan
Mayor
Attest:
Karen M. Chesterman, Deputy City Clerk
Eareu M. Chepterm~, Deputy City Clerk
RESOLUTION NO.:217-01
FINAL ESTIMATE
Whereas, the contract for the Catfish Creek Lift Station Pump
Replacement Project has been completed and the City has submitted the final
estimate showing the cost thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$344,445.96.
Section 2. That the final payment of $17,222.30 be paid to Portzen
Construction Inc. in accordance with State statues from funds in the Water
Pollution Control Department FY 2001 ClP Budget.
Passed, approved and adopted this 21st
day of May, 2001.
Terrance M. Duggan
Mayor
Attest: Karen M. Chesterman, Deputy City Clerk
Febmary8, 2001
Paul Horsfall
City of Dubuque Utilities Department
795 Julien Dubuque Drive
Dubuque. IA 52003
Re:
City of Dubuque - Catfish Creek Pump Replacement Project 1999
Substantial Completion
IIW Project No. 94097-03
Dear Paul:
Final inspection of Catfish Creek Pump Replacement Project 1999 has been completed.
By way of this letter we hereby certify that Portzen Construction, Inc. of Dubuque, Iowa,
has completed construction of Catfish Creek Pump Replacement Project 1999 in substantial
compliance with the drawings and specifications therefore except for the following items:
Pump controls need to be properly set so that pumps alternate lead and lag properly
Software program for the PLC must be furnished to the wastewater plant staff
Clicking noise of the No. 1 Flygt puml~ needs to be exan~med by Electric Pump
Heating element in the sluice gate operator should be nm at 120 volt
~he starter bucket for the ventilation fans needs to be installed
A telephone wire patch in the pump control panels needs to be finished
The new bubbler stainless steel lines that are to replace plastic hose need to be
completed
- The hatch frame on the ground floor level in dry well needs to be bolted in place
- Rebar in pump discharge piping location needs to be trimmed back to concrete ['ace
- Plant staff will complete the dry well sump pump installation and wiring and the
connection of the grinder drive shaft and motor
The final project construction cost including Change Order No. 2 is $344,445.96. Change
Order No. 2 was previously approved by the City of Dubuque. Enclosed is Contract
Payment No. 7 in the amount of $22,496.00 for city approval and payment.
We recommend that the City of Dubuque approve and accept the Catfish Creek Pump
Replacement Project 1999 work. Retainage in the amount of 517,222.30 should be held for
30 days and paid ar that time provided the above items have been completed and provided
the sales tax forms and original signed final lien waivers are submitted by the contractor and
all subcontractors. Upon completion of the above items and our receipt of all sales tax and
lien waiver information, we will prepare Contract Payment No. 8 Final.
Sincerely,
IIW Engineers and Surveyors
/s/ Charles A. Cate, P.E.
Copy: Portzen Construction
IIW Engineers & Surveyors. P.C.
Dubuque. IA Guttcnbe~, IA Hazel Green. Wl
Dennis E Waugn. PE/SE
Charles A Cate, PE
Gary £ SeJkora, PE
M~chaeI A. Jansen PE/SE
Rt)nal~ A. Balmer PFJSE*
Civil Engmeenng
Structural Engineenng
Land Surveying
Material Te~ting
4155 Penn ~ylvania Avenue
Dubm~ae. lowa 52002-2628
~19.556.2464
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