Kennedy Road Water Main Extension Project 2021 — Project Acceptance and ResolutionCity of Dubuque
City Council Meeting
Consent Items # 012.
Copyrighted
October 17, 2022
ITEM TITLE: Kennedy Road Water Main Extension Project 2021 — Project
Acceptance and Resolution
SUMMARY: City Manager recommending adoption of the resolution for the
acceptance and authorization for the final payment of the Kennedy Road
Water Main Extension Project 2021 to Drew Cook and Sons Excavating
of Dubuque, Iowa in the amount of $26,135.56 for a final contract amount
of $767,947.25.
RESOLUTION Accepting Public Improvement Contract for the
Kennedy Rd Water Main Extension Project 2021
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Kennedy Road Water Main Extension Project 2021 - City Manager Memo
Project Acceptance and Resolution-MVM Memo
Kennedy Rd Project Acceptance Memo Staff Memo
Kennedy Rd Project Acceptance Resolution Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kennedy Rd Water Main Extension Project 2021 —
Project Acceptance and Resolution
DATE: October 11, 2022
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Water Department Manager Christopher Lester is recommending City Council adopt a
resolution for the acceptance and authorization for the final payment of the Kennedy Rd
Water Main Extension Project 2021 to Drew Cook and Sons Excavating of Dubuque,
Iowa in the amount of $26,135.56 for a final contract amount of $767,947.25.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
DATE: October 6, 2022
RE: Kennedy Rd Water Main Extension Project 2021 —
Project Acceptance and Resolution
Dubuque
All-Anerin City
Ntl kAM1L I. Nt: I � /j.l •i
2007.2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to provide discussion and final project summary along
with the enclosed resolution for the acceptance and authorization for final payment of the
Kennedy Rd Water Main Extension Project 2021.
BACKGROUND
The FY21 CIP Budget included funding for the John F. Kennedy water main extension —
Forest Glen Ct. to Daisy Trail Project. This is commonly known as the Wildflower Ridge
Water Main Project. The City of Dubuque was contacted by Vendors Unlimited
Corporation which owns, operates, and maintains the private water system serving
Wildflower Ridge. The Vendors Unlimited Corporation water distribution system serves 5E
lots. City of Dubuque staff and Vendors Unlimited Corporation have had several
discussions and meetings over the last few years, which have resulted in the preparation
of an MOU between the City of Dubuque and Vendors Unlimited Corporation for the
connection of Wildflower Ridge's water distribution system to the City of Dubuque's water
system.
DISCUSSION
The project provided for the installation of approximately 4,250 lineal feet of 12-inch ductile
iron pipe (DIP) water main along the north ditch line of John F. Kennedy Road from Forest
Glen Court to Daisy Trail. Additionally, four hydrants were to be placed with 8-inch ductile
iron pipe (DIP) leads to the south side of John F. Kennedy Road to provide fire protection
and future connection to the water main.
BUDGETIMPACT
Funding for the project will be from Water Department CIP 740-2836 Water Line
Extensions to New Developments. The authorized funding source available to cover the
projects costs at the time of bidding are:
CIP No.
Department
Project
Available
Funding
740-2836
Water
Kennedy Rd Water Main Extension
$1,082,500
The MOU for the Kennedy Road Water Main Extension Project included as part of the
agreement to install a PRV Vault at the entrance to the Wildflower Ridge subdivision. The
PRV would reduce the incoming water pressure from 114 PSI to 80 PSI to serve the
subdivision.
The Kennedy Road water main extension project as bid did not include the PRV Vault.
The reasoning for this was the intent of the owner following discussions with Water
Department Staff to install individual PRV's and not include the main line PRV Vault on
Daisy Trail. However, upon further review, there was a better understanding as to why the
PRV was included in the MOU. The PRV would not only ensure pressures would be
acceptable going into the homes but also ensure pressures would not exceed the DNR's
design standards, commonly known as the 10 State Standards, of 100 PSI. This protects
the existing infrastructure and reduces main breaks and leaks. Therefore, the PRV Vault
was recommended and approved to be installed per the MOU on February 3, 2022.
McDermott Excavating of Dubuque, Iowa submitted the low bid in the amount of
$74,835.00. We received approval to enter a contract with McDermott Excavating for the
project on 12/10/21. Final construction costs associated with the PRV Vault totals
$76,266.05.
The final costs for the Kennedy Rd Water Main Extension Project 2021 are:
Description
Award
Final
Construction Cost — Water Main — Drew Cook Excay.
$752,852.00
$752,852.00
Contingency (10%) — Water Main — Drew Cook Excay.
$75,285.20
$15,095.25
Construction Cost — PRV - McDermott Excavating
$74,835.00
$76,266.05
Engineering Design (Preliminary and Final) WHKS
$43,000.00
$74,142.07
Engineering Services — City of Dubuque
$10,000.00
$7,111.00
Total Estimate Project Cost
$955,972.20
$925,466.37
The final project construction costs are $925,466.37, which is 3.2% less than original bid
amounts. The contract adjustment is recorded via Change Order No. 2.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the improvements
and authorize the final payment for the Kennedy Rd Water Main Extension Project 2021.
cc: Jenny Larson, Director of Finance & Budget
Kerry Leppert, Water Engineering Assistant
F:\Users\Water\ENGINEERING\Projects - City Projects\Projects - ACTIVE (City)\Kennedy Rd WM Extension(Daisy Trail) (2021) 740-
2836\Council\Acceptance of Improvements
2
Prepared by: Christopher Lester Water Department Manager, 901 Hawthorn St Dubuque IA 52001 (563) 589 4290
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 331-22
ACCEPTING PUBLIC IMPROVEMENT CONTRACT FOR THE KENNEDY RD WATER
MAIN EXTENSION PROJECT 2021
WHEREAS, the public improvement contract for the Kennedy Rd Water Main
Extension Project, (the Project) has been completed by the Contractor, Drew Cook and
Sons Excavating of Dubuque, Iowa, (Contractor), the Water Department Manager has
examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount is $767,947.25 of which retainage in the
amount $26,135.56 shall be held for 30 days after acceptance and approval, and paid at
that time provided no claims from others are filed; and
WHEREAS, the City Council finds that the recommendation of the Water
Department Manager should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Manager is
approved, and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the final payment $26,135.56 as provided in Iowa Code chapter 573.13.
Passed, adopted, and approved this 17th day of October, 2022.
Bead M Cavanagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
WATER DEPARTMENT MANAGER CERTIFICATE OF FINAL COMPLETION OF THE
KENNEDY ROAD WATER MAIN EXTENSION TO DAISY TRAIL
The undersigned Water Department Manager of the City of Dubuque, Iowa, hereby
certifies that he has inspected the Kennedy Road Water Main Extension to Daisy Trail,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $925,466.37.
Dated this 17th day of October 2022.
Christopher J. Lester, Water Departme t Manager
Filed in the office of the City Clerk on the 17t" day of October, 2022.
Adrienne N. Breitfelder, City Clerk